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FIRST COURSE M icrosoft Word. XP 2 Opening a New Document.

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FIRST COURSE Microsoft Word
Transcript

FIRST COURSE

Microsoft Word

XP

2

Opening a New Document

XP

3

Selecting Print Layout View• You can use the View buttons in the lower-right

corner of the Word window to change the way your document is displayed

XP

4

Displaying Nonprinting Characters

• Nonprinting characters are symbols that appear on the screen but are not visible on the printed page

• In the Paragraph group on the Home tab, click the Show/Hide ¶ button

XP

5

Correcting Errors• If you notice a typing error as soon as you make

it, you can press the Backspace key• AutoCorrect automatically corrects common

typing errors, such as typing “adn” for “and”• Word’s spelling checker continually checks your

document against Word’s built-in dictionary• Before you can practice using AutoCorrect and

the spelling checker, you need to verify that you have the correct settings in the Word Options dialog box

XP

6

Inserting a Date with AutoComplete

• Word’s AutoComplete feature automatically inserts dates and other regularly used items for you

Demo: Auto Complete and Auto Correct

XP

7

Understanding Line and Paragraph Spacing• Line spacing determines the amount of space between lines

of text within a paragraph• Paragraph spacing determines the amount of space before

and after a paragraph• Paragraph spacing is measured in points

– A point is approximately 1⁄72 of an inch

XP

8

Adjusting Paragraph and Line Spacing

• The quickest method to adjust paragraph and line spacing is to click the Line spacing button in the Paragraph group on the Home tab

XP

9

Finding and Replacing Text

XP

10

Changing Margins for a Document

XP

11

Changing Margins for a Document

XP

12

Aligning Text• The term alignment refers to the way a

paragraph lines up horizontally between the margins

XP

13

Adding Bullets and Numbers• You can emphasize a list of items by adding a

heavy dot, or bullet, before each item in the list– Much easier to read and follow than lists that do not

have bullets

XP

14

Helpful Keyboard Shortcuts• For common tasks, such as applying bold and italics, it’s

often faster to use a keyboard shortcut• Bold selected text: Ctrl+B• Italicize selected text: Ctrl+I• Underline selected text: Ctrl+U• Select entire document: Ctrl+A• Cut selected text: Ctrl+X• Copy selected text to Clipboard: Ctrl+C• Paste most recently copied item at location of insertion

point: Ctrl+V• Undo your most recent action: Ctrl+Z

XP

15

Working with Themes and Fonts• The document theme controls the variety of

fonts, colors, and other visual effects available to you as you format a document

• To apply a font, select the text you want to format, then in the Font group on the Home tab, click the Font arrow, and click the font you want

XP

16

Working with Themes and Fonts

XP

17

Changing the Document’s Theme

XP

18

Inserting a Manual Page Break• A manual page break is one you insert at a

specific location; it doesn’t matter if the previous page is full or not

• You insert a manual page break by clicking the Page Break button on the Insert tab or by holding down the Ctrl key and pressing the Enter key

XP

19

Inserting a Blank Table• Make sure the Insert tab is displayed and then, in

the Tables group, click the Table button

XP

20

Inserting a Blank Table

XP

21

Inserting Rows and Columns in a Table

• You will often need to modify a table structure by adding or deleting rows and columns using the Table Tools Layout tab

XP

22

Deleting Rows and Columns

XP

23

Changing Column Widths

XP

24

Creating Footnotes and Endnotes• A footnote is an explanatory comment or reference that

appears at the bottom of a page• Endnotes are similar, except that the text of an endnote

appears at the end of a document• To create a footnote, click where you want to insert a

footnote, click the References tab, in the Footnotes group click the Insert Footnote button, and then type the text of the footnote in the bottom margin

• To create an endnote, click where you want to insert an endnote, click the References tab, in the Footnotes group click the Insert Endnote button, and then type the text of the endnote at the end of the document

XP

25

Creating Footnotes and Endnotes

• When you are finished typing the text of a footnote or endnote, click in the body of the document to continue working on it

• To delete a footnote or endnote, delete its reference marker (the small, superscript number) in the text

• To edit the text of a footnote or endnote, click in the bottom margin or at the end of the document and edit the note

XP

26

Creating Footnotes and Endnotes

XP

27

Formatting a Document in Sections

• A section is a part of a document that can have its own page orientation, margins, headers, footers, and so on

• To divide a document into sections, you insert a section break

XP

28

Formatting a Document in Sections

XP

29

Formatting a Document in Sections

XP

30

Creating SmartArt• The SmartArt feature allows you to create

diagrams and charts to illustrate concepts that would otherwise require several paragraphs of explanation

• To begin creating a SmartArt graphic, you switch to the Insert tab and then, in the Illustrations group, click the SmartArt button

XP

31

Creating SmartArt

XP

32

Adding Headers and Footers• Text that is printed at the top of every page is

called a header• A footer is text that is printed at the bottom of

every page• Some headers and footers also include

document controls• Double-click the top or bottom margin of a page

to switch to Header and Footer view

XP

33

Adding Headers and Footers

XP

34

Adding Headers and Footers

XP

35

Inserting a Cover Page• A document’s cover page typically includes the

title and the author of the report• Click the Insert tab, and then, in the Pages group,

click the Cover Page button

XP

36

Creating WordArt

XP

37

Formatting Text in Newspaper-Style Columns• In newspaper-style columns, a page is divided

into two or more vertical blocks, or columns• Click the Page Layout tab, and then, in the Page

Setup group, click the Columns button

XP

38

Formatting Text in Newspaper-Style Columns


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