7/30/2019 First Seminar Report En

1/12

1st SEM INAR IN LISBON

Project phase: DIAGNO SIS

Object ive of the 1st seminar: describe our pract ices, share on W H A T we do (describe the pract ices

that w e are invo lved in ) , and H O W w e do i t (M e thodo log ies)

Do not create abst ract de f in i t ions on w hat is PARTICIPATION an d PARTICIPATO RY PROCESSES bu t

star t f rom the par t ic ipa tory pr ocesses tha t w e are actua l ly invo lved. Do not rem ain a t the descr ip t ive

level of W H A T we do bu t m ove on to the H OW w e do i t (m ethodo log ies) . In order to go deeper in

the HOW w e im plem ent th ese processes; we w i l l fo rm ula te quest ions in order to s tar t a d ia logue

with our experience (to ourselves and to the part ic ipants). The quest ions wil l enable us to ident i fy

some o f the e lements tha t we th ink is poss ib le to modi fy in order to create more par t ic ipa tory

processes.

In orde r t o achieve these object ives several act iv i t ies have been used a iming t o:

Focus on ou rselves as acto rs involved in d i f feren t part ic ipatory processes. Observe an exper ience t hat has been presented as a s tudy case Create the r igh t sp ir i t and m ot iva t ion among t he par t icipan ts in o rder t o w ork on t he

v i r tua l p la t fo rm .

DAY 1: 3rd o f De cem ber

M o rn in g

Present at ion o f the Project

Presentat ion of t he faci l i tato rs ( in h is/ her ow n language) nam e, organisat ion , count ry Presentat ion o f the part ic ipants - name, organisat ion, countr y PPP presentat io n of the p roject and refer ence to p revious experiences. (Susana ppt ) Divide part ic ipants in 3 grou ps (per count ry). Analyse the logo of the pr oject , ident i ty th e key

w ord s and object ives.

7/30/2019 First Seminar Report En

2/12

Presenta t ion o f the w ork ing groups in p lenary

7/30/2019 First Seminar Report En

3/12

Key wo rds from th e Project logo and o bjectives (in nationa l groups)

Key wo rds Goals

PeopleDiversi ty

Grow th

Citizenship

N e t w o r kFoundat ions

Sustainabil i ty

ImpactsTogether

M u l t i p l y

Transformat ion

CircleDigital

Dynamic

Capaci ty bu i ld ing/ emp owerm entResources developmen t

Quest ioning and transforming democracy

Lobbying and advocacy

Red

A ntennaUp, down, around

Tree

A n tenna

Concentr ic

BalanceExpansion

Opaci ty

Learn about concrete experiences, case stu dies

and key elemen ts; Foun dat ion s of part ic ipat ionand m eth odology; Interdiscipl inary - to learn

th rou gh the experience of oth ers; To create a

netw ork ; To c reate our on w ay to do.

Part ic ipat ion

Raising aw areness

GrowthNe tworksDirect democracy

Col lect ive procedur es

Exchange exper ience on a local level

Concept ual ize on the term o f part ic ipatory

democracyUnd ertaking ini t iat ives at local and regional level

Presentat ion o f the Project schem e: com ponen ts and ph ases

7/30/2019 First Seminar Report En

4/12

Create a v isual m ap of t he group

On a b ig Poster w e drew a map represent ing the th ree count r ies . Each par t ic ipant w ro te o n 5dif ferent post- i t the personal, professional and organisat ional characterist ics. They put i t onthe m ap and then they compare w i th each o ther . Each t im e they f ind som eone w i th a sim i lar

or com plem entary character is t ic they draw a l ine connect ing the tw o post - i t .

7/30/2019 First Seminar Report En

5/12

Exercise: The r iver and the sto nes

7/30/2019 First Seminar Report En

6/12

Ref lect ion in Plenary about t he exercise

From th e e xercise crossing the r iver (deb riefing)

Precipi tat ion , over thin king, to o m any opinions, concern about ( focus on) my opinion .

W hat he lped W hat d idn t he lp

Collective approach

At tent ion to d i f ferentprof i les

TrustAdaptat ion

Cooperat ion

Responsibi l i ty

Participation vs.effectiveness (big

group vs. sm al l group )Organizat ion +

representat ion

Plan

Win -w in

Negot ia t ion

Condi t ionsSupport

ProcessCommunicat ion

Learning

Safe environm ent

Equi ty/ balanceIni t iat ive

Time, threat, opposit ion, risk, stress, challenge,

rules.

Expecta t ions o f t he pro ject and th e seminar

7/30/2019 First Seminar Report En

7/12

Each par t ic ipant w ro te on a post i t o f d i f fe rent co lour w hat he / she expects tha t : the pro ject w i l l

b r ing to m e, I w i l l b r ing in the pro ject , and i t w i l l b r ing to m y organ isa t ion . They have put the

post - it in th e b ig poster (um bre l la ) under the spec if ic quest ion .

Part ic ipants wro t e on d i f fe rent post - i t the expecta t ions they have in re la t ion to t he f i rs t sem inar and

they pu t t hem unde r the umbre l la.

Ppt evaluat ion

7/30/2019 First Seminar Report En

8/12

DAY 2: 4 th o f Decem ber

M o rn in g

Ob sta cles/ facil ita t ors of part icipat ion

W ork in 4 groups. Each group re f lected o n w h ich are t he obstacles and w hich the faci l i ta tors o fpart ic ipat ions.

Presentat ion in p lenary and debate.Facili tato rs and Ob stacles (group w ork)

Facilitators Obstacles

W ell def ined goalsListen

TrustResources

Team w ork

Enough t im e

SharingOpen to

env i ronmenta l s t imul iM o t i vat i on

Freedom

PleasureBalance

Lack of t im eFear (fai lure , acceptance, e tc)

No instruct ionIndivid ual issues

Find a grou p

Personal needs/worr ies / dreams

Sense of belo ng

Conf ron tat ion/ conf li c t

Self /eteroconscience

Cri t ical t hinking/d i f ferent pro f i les

Negot ia t ion Adaptat ion

Time

Di f ferent prof i lesInsecuri ty

Lack of com m unicat ion

O u t

Good comm unicat ion

Empathy Act ive l isten ing To shar e a code Accessibi l i ty t o

physicalin format ion

M eans to par t i c ipate

and too ls Accessibi l i ty Shor t process Feedback Possibi l i t y to

interact and

change the plan

In

M ot ivat ion and sense

of responsibi l i ty in the

subjectSelf confidence

Educat ion

In

Out

Scale and t im e As poten t ial facil i tator or

obstacle

Both p ossible facilitat ors or obstacles

CompromiseCommunicat ion

N e t w o r k

Engagement

Feeling that you canm ake it

The d i f ferenceDistance

Time

Resources

Shar e values and goalsPlan Tran sparency

7/30/2019 First Seminar Report En

9/12

Qu estions rose from t he presentation of the group w ork

W hat m akes i t go wrong?

W hat s in terna l / inherent vs. ex terna l?Part ic ipat ive met hod ology maybe enf orcing (not f r ee)The shape is not im port ant

Shor t or long term processes?

Cris is/ insecuri ty as obstacle or o ppor tun i ty?Do di f f erent p rof i les make col lect ive bui lding imp ossible?

How to generate t rus t betw een wh at i s d i f ferent impor t ance of ind iv idual w ork dur ing par t i cipatoryprocess.

How relat ions of t rust and pow er are bui l t in the process?

Group dynam ic A- observers Group BsFrom th e deb riefing of th e rules/ part icipation exercise

Facts, sensations, int erpret ationUnders tand the ru les

W e so lved prob lemsDeciding on a strategyAnt ic ipat ing chal lenges

Roles distr ibu t ion

Leader choice f i rst (dro pped af t er)

Spon taneo us leadership

No v isua l commu nicat ion/ cou ldn t par t i c ipate(al l)Breaking the r ules and be aw are of i t

It s easiest to give th e answer

How str ic t are the ru les w e have?

W hat possible scenariosDecision on w ho w i l l go to t he faci li tato r

Di f ferent levels of h aving ini t iat ive

Not enthusiast icGroup B as part ic ipants of group A

Rely on percept io n of 1 personNot h appy about carry ing 4 persons

Impact o f t he leader

M ore cohesion af ter solv ing things toget her

M ore energy when the group is un i tedBet ter commu nicat ion (more and more)Str ategy organizat ion, c lar i fy ing/ f orm ing, fusion

(product ion)

High level of part ic ipat ion

Easy f low of com mu nicat ion

4 m ore engaged, m ore expect ing what m ay comeSatisfaction because of task accomplishmentFocus on the out come

I wanted to be a par t o f the group

If I found the I should solve i t

Com m on Knowledge of the ru lesCooperat ion w i th in group A

No t eam w ork w i th in group B because of focus on

task and ot her groupWhat f o r t o do t h i s

Tim e is imp ort ant ( looking for a solut ion).

Afternoon

Present at ion of pa rt icipatory p ract ices

Part ic ipants organised the space and they have prepared the materia l in order to presentthe i r exper ience fo rm the organ isa t ions tha t t hey w ork or a re act ive in .

Part ic ipants organised the w ay that these presentat ions wil l be done. Visit the experiences.

7/30/2019 First Seminar Report En

10/12

DAY 3: 5 th o f Decem ber

M o rn in g

Go de eper in th e ana lysis of the HOW and W HY of th e par t icipatory processes.

Presentat ion of t he study case (Fel ix) (ppt ) Part ic ipants in groups elabora te the quest ions in ord er t o estab l ish a d ia logue w i th t he

exper ience tha t Fe l ix p resented. The a im o f t he quest ions w as to u nderstand t he HOW the

part ic ipatory pro cess w as im plem ented. Four groups were created in order to go deeper in the

HOW the par t ic ipa tory pro cesses are im plement ed. Each group w orked on a d i f fe rent t op ic :

W ho par t ic ipated, in what they par t ic ipated, W hy they par t ic ipa ted, fo r w hat they par t ic ipa ted

and How they par t ic ipated.

The fo l low ing quest ions were e labora ted by the group s. Susana: CLEAR m od el Lucrecia: pp tIdeas generat ed o n discussion abo ut p articipat ion

Act ive engagement;

D i f ferent m eaning;Di f ferent levels & str ategy;Part ic ipat ion, part ic ipator y demo cracy;

Com m i tm en t ,

Qual i ty cr i ter iaDoes par t i c ipat ion need a f ramew ork ;Bot tom up vs. top dow n.

Ho w m uch participat ory is a process?

W ork don e in group s in the sequen ce of the que stions presente d by Lucrecia

W ho par t i cipates? How does part ic ipat ion takes place? W hat for to par t i c ipate? In wh at do on es part ic ipate? (When w hat part o f the pr ocess)?

Element s that cam e ou t f rom par t icipants pract ices (how )

W ho W h o n o t ?

People who are interested

People who can cont r ibut e

Context

Relat ions betw een w hos

Roles of h im / her : Prom oter?

Gender/ age/ organizat ions (quant i tat ive

data)

H ow Organizat ion of the p rocess + pow erExpre ss = Listen (abil i ty, m ot ivatio n, open

act)

Tools and m ethod (adapt , appropr ia ted,accessibi l i ty ; comf ort able)

Cul ture

E m powerm en t

Facil i tatorRules

Ambient

TransparencyFeedback about resul ts

Time

W h a t fo r To change, im prove at t i tudes,

com m un i t y

To enable people to take part of

To confr ont v isions and needs

7/30/2019 First Seminar Report En

11/12

ImpactTo pro tect

Transform ideas

Promo te values (?) to change the w ay

you perce ive the w or ld

To channel / or ganize mot ivat ionsTo change or affect lo cal social policies;

To get access to infor m at ion

To create sense of belo nging (be part of)

I n w h a t

peoplepartic ipate

Init ial phase

Ident i f ies th e problem

Com m on ru les/ goals v isionDecision pro cess

Planning ph ase

Priorit ies decision

Implement at ion - moni tor ing (act ion)

Evaluat ion/ fo l low u p

Other ideas - Relevant to peop le;- How open (f lexible);- Scale, context, external factors.

DAY 5: 6 th o f Decem ber

M o rn in g

H ow w e w i ll cont inue ?

Sum m arising the ob ject ives o f t he pro ject and ident i f icat ion o f t he key e lements : next seminarin Barce lona, in Apr i l . Wor k on t he v i r tua l P la t fo rm in order to share the how o f our pract ices,

create groups o f co l laborat ive w ork, and ident i fy the top ics o f in terest in o rder t o p lan t he next

seminar.

Presenta t ion o f t he actua l si tua t ion o f the p la t fo rm . Discussion in order to adapt t he p la t fo rm to the needs o f the pr o ject and the par t icipants. Create a comm on ca lendar fo r the fo l low ing act iv i t ies unt i l th e next seminar .Evaluat ion of th e sem inar

Each par t ic ipant v is ited t he um bre l la and took t he Post i t w i th t he expectat ions sta ted in thef i rs t day. They sa id to t he group i f the i r expecta t ions have been fu l f i l led or no t .

They needed t o kn ow W HO PARTICIPATES in a p rocess and w hat are th e e lem ent s they could

observe?

HO W do you par t icipate?

W hat p ar t ic ipa tory m echan ism s do w e use ( in form at ive , consu lta t ive , de l iberat ion , representa t ive ,

d i rect dem ocracy)?

How are the decisions taken, how do w e arr ive at consensus?

How w e organ ise the w ork ing groups (governance)? By pro ject , by them e, by te rr i t o r ia l c r i te r ia, dothe t e rr i to r ia l and them at ic cr i te r ia over lap?

7/30/2019 First Seminar Report En

12/12

Is the pro cess open t o new actors (ent i t ies, organisat ions, persons)?

Where do the resources ava i lab le fo r the process come f rom ( f inanc ia l & human)? How do we

m anage them ?

Do we keep open d i f fe rent channe ls fo r par t ic ipa t ion? Do we take in cons idera t ion the d i f fe rentpro f i les of the possible part ic ipants?

How do w e d issem inate : st ra tegy fo r externa l com m unicat ion , re la t ions to the M edia .. .

IN W HAT DO W E PARTICIPATE?

Do we w ork on a theme that t he peop le invo lved cons ider imp ortant?

How d id w e iden t i f y t h is theme? Among whom ?

Which moment o f the process have we opened to par t ic ipa t ion ( ident i f ica t ion o f the

prob lem / them e, def in i t ion o f p roposa ls, p lann ing, m oni to r ing , eva luat ion , .. )?

W HO PARTICIPATES?

How do w e ident i fy the re levant actors?

Are w e sure th at a l l actors of the com m unit y are involved? (Yout h, chi ldren, seniors, im m igrants.. )?

I f we work specif ical ly with a group, have we taken in considerat ion al l the possible prof i les of i t ,

(educational level, socio-economic level, gender, )?

Did w e try t o involve th e pol i t ical, social and adm inistrat ive actors?

Did w e t ry to open the pro cess more to the fo r m al netw orks (assoc iat ions) in order to arr ive at t he

non form al one (group s, col lect ives, individuals)?

Do w e w ork on ly w i th peop le w ho th ink l ike us ? (They are having a f fin i t ies, are next - us) o r do w e

inc lude peop le tha t th ink d i f fe rent ly ?

FOR W HA T DO W E PARTICIPATE?

To wh at exten t t he pr ocess is inf luen cing or t r ies to inf luence publ ic issues?

Is i t in creasing th e capacity o f inf luence of th e ci t izens on the publ ic issues?

To wh at exten t is i t br inging changes at inst i tut ional, organizat ion al and personal level?

Is i t gener at ing a change of values and dem ocrat ic at t i t udes of c i t izens, pol ic ies and t echnicians?