Fiscal Year 2014 Annual Budget May 1, 2013 to April 30,...

Fiscal Year 2014

Annual Budget

May 1, 2013 to April 30, 2014

Ken Mundy, Mayor

Ald. Alan Bauer, First Ward

Ald. Gary Waight, First Ward

Ald. Chuck Stowe, Second Ward

Ald. Pete Paulsen, Second Ward

Ald. Steve Braser, Third Ward

Ald. Greg Taylor, Third Ward

Ald. Janice Tripp, Fourth Ward

Ald. Rick Kramer, Fourth Ward

Candy Smith, City Clerk

Prepared by: Brian Gregory, City Manager

TABLE OF CONTENTS Budget Message Page 1

General Fund (Fund 1) Page 3

General Fund Revenues Page 5

General Fund Expenditures Page 11

General Fund Departments

Mayor and Council Page 22

City Clerk Page 26

Administration Page 30

Police Page 39

Fire Page 57

Public Works Page 69

Building and Engineering Page 85

General Fund Support Page 91

Enterprise Funds

Water Fund (Fund 2) Page 95

Sewer Fund (Fund 4) Page 106

Special Funds

Water Impact Fee Fund (Fund 3) Page 121

Sewer Impact Fee Fund (Fund 5) Page 123

Hotel/Motel Tax Fund (Fund 9) Page 125

Foreign Fire Insurance Tax Fund (Fund 10) Page 127

Police Pension Fund (Fund 15) Page 129

Fire Pension Fund (Fund 16) Page 131

Employee Benefit Assistance Fund (Fund 23) Page 133

Transfer Tax Fund (Fund 28) Page 135

Radium Decommission Fund (Fund 33) Page 137

Public Improvements Escrow Fund (Fund 37) Page 139

Capital Funds

Capital Assistance Fund (Fund 6) Page 142

Motor Fuel Tax Fund (Fund 7) Page 144

Road and Bridge Fund (Fund 8) Page 146

Public Buildings Fund (Fund 11) Page 148

Downtown Façade Grant Fund (Fund 13) Page 150

Tax Increment Financing Fund (Fund 21) Page 152

Sales Tax Distributive Fund (Fund 22) Page 155

Street Maintenance Fund (Fund 30) Page 158

Bond and Loan Funds

1994 EPA Loan Fund (Fund 17) Page 161


2002 G.O. Bond Fund (Fund 24) Page 165







2009 Bond Fund (Fund 34) Page 179


2012 Refunding Bond Fund (Fund 36) Page 183

Debt Service Tables Page 186

Chart of Accounts Page 188

Budget Message

TO: Honorable Mayor Ken Mundy

Sycamore City Council

FROM: Brian Gregory

City Manager

DATE: April 15, 2013

RE: Fiscal Year 2013-2014 Budget

For your consideration, the Annual Budget for Fiscal Year 2013-14 that extends from

May 1, 201 through April 30, 2014 is presented for review. This budget document

compiles the numerical and narrative budgets for each General Fund department and

each of the City’s capital funds, special funds, and bond funds in one volume for easy

reading and reference.

Spending within the FY2014 Budget totals $61,937,071 inclusive of all City funds

(including $27,785,000 in pass-through fuel funds). The General Fund expenditure

budget totals $13,884,958. These expenditures are offset by $13,885,915 in anticipated

General Fund revenues. The projected General Fund operating reserve or starting fund

balance as of May 1, 2013 is $4,017,728 or 29.3% percent of the planned General Fund

expenditures for FY2014.

General Fund operating expenditures continue to be constrained to meet general

revenues that are slowly beginning to rebound from the depths of the great recession.

Overall, operational spending on commodities, contractual work, small tools and

equipment, vehicles, office supplies, computer software and hardware, employee

training, fire supplies, Police supplies, and dozens of other operating line items remain

at 2004 levels. The notable exceptions are the City’s health, comp and liability insurance

premiums; our dispatch agreement with DeKalb County; and fuel costs.

In addition, $535,000 in general capital reserves have been brought into the General

Fund to achieve departmental spending targets that continue basic services. Consistent

with the 5-7 year plan to bring the General Fund to financial independence, capital

transfers have been reduced by $175,000 from FY13. This has been possible due to an

improving economy, reducing debt service obligations through a refunding bond, the

addition of new business and fiscal constraint.

Aside from conventional operating expenditures, other significant General Fund

expenditures include the following:

1

� Debt service of $408,500 to fund the principal and interest on the 2007

general obligation bond ($200,000); 2005 refunding bond ($55,000); and the

2002 general obligation bond ($153,500).

� An allocation of $325,000 (513-8493) to pay the FY14 sales tax rebates.

� An slight increase health insurance premiums (line items 8474 & 8477) and

an increase of 6.25% in worker comp costs;

� An increase of 1.2% in Dispatch Services with DeKalb County.

� A reserve transfer of $75,000 to the Employee Benefit Assistance Fund (Fund

23) for accrued leave payouts in the event of the retirement of several senior

employees in FY2014.

Despite the sharp drop in developmental revenues and slowly rebounding local sales tax

revenues, the City Council has maintained a commitment to capital infrastructure

improvements. This commitment honors the deep community concern about failing

streets, in particular. The ability to maintain this commitment is also based, in part, on

prudent fiscal measures taken in years past to segregate capital funds from operational

funds, and to appropriately match such funds with uses that reflect community

expectations. In FY2014 the capital and special funds will remain balanced with

appropriate reserves.

Highlights of the FY2013-2014 capital program are listed below:

� A street maintenance program of $2,375,000 ($2,000,000 from the Street

Maintenance Fund and $375,000 from the Motor Fuel Tax Fund). This

will include residential streets and the widening and resurfacing of

Bethany Road from Peace Road to Aster Drive.

� Beginning of construction on Phase II of the Treatment Plant

improvements ($4,950,000 from the Sewer Impact Fee Fund).

� The construction work for the Well #10 building ($1,030,000 from a

Water Fund reserve Transfer to the Water Impact Fee Fund).

2

Fund Overview

The General Fund is the largest of all

City funds. It receives general, non-

dedicated revenues from such sources

as property taxes, sales and use taxes,

state income tax, service contracts,

fines, permits, licenses, and transfers

from other City funds that purchase

General Fund services. General Fund

expenditures support the operations of

the Police Department, Fire

Department, Public Works Department,

Administration Department, Building &

Engineering Department, City Clerk’s

Office, and the Mayor & Council.

The FY2013-2014 General Fund budget

shows budgeted expenditures in

balance with anticipated FY2013-2014

revenues.

On May 1, 2013 the beginning fund

balance, or General Fund operating

reserve, on a modified accrual basis, is

$4,071,727 or 29.3% of the FY2013-

2014 General Fund expenditures

($13,884,958).

GENERAL FUND

3

GENERAL FUND

4

Total revenues of $13,885,915 are

budgeted in FY2013-2014, including

capital reserve transfers totaling

$535,000 . The projected general

revenues in FY14 are expected to be

$53,532 less than the estimated General

Fund revenues for FY13 (due to a large

one-time accelerated home rule tax

payment from the State of Illinois in

FY13).

Property Taxes (3110-3115)

$1,764,497

The 2012 City property tax levy, which is

payable in the summer of 2013,

supports the FY14 budget. Excluding fire

and police pension receipts which are

deposited directly in the respective

pension funds, the 2012 City operations

levy is $1,764,497, the same as the 2011

operations levy. The City’s general

operating levy includes a $20,000 levy

to partially fund the crossing guard

program of the Police Department. The

estimated City EAV in 2012 is

$371,595,222, a decrease of

$39,088,819 from the 2011 City-wide

EAV. The estimated 2012 City tax rate

(payable in 2013) is $0.70631 per $100

EAV, an increase of 11.3% over the 2011

rate of 0.63452 per $100 EAV.

The 2012 corporate tax levy includes a

$943,400 Library tax levy, which is

$28,034 (3.1%) higher than the 2011

Library levy. The 2012 corporate levy of

$3,568,021 is $28,034 or .8% higher

than the 2011 corporate levy of

$3,539,987.

Property taxes constitute 12.7% of all

projected General Fund revenues

(versus 13.1% in the revised FY13

Budget). In FY1976, property taxes

constituted 50.7% of the City’s overall

operating revenues.

Sales and Use Taxes (3210-3215)

$6,823,289

The City imposes a home rule sales tax

on retail sales within the corporate

limits. In 1990, the state removed this

tax from automobile sales and, in 1991,

the state removed this tax from the sale

of food and drugs. This tax is collected

by retailers and paid directly to the

Illinois Department of Revenue, which

then remits the proceeds back to the

City about 2-3 months after the taxes

are initially reported.

The State sales tax is a 1 percent sales

tax applied on all retail sales within the

City, including automobiles, food, and

drugs. For accounting purposes, this

category also includes the local share of

the state use tax, which is basically a tax

on catalog and electronic shopping, or

non-titled items purchased out of state

but used in state. The local use tax will

amount to about $16.20 per capita in

FY14.

On January 19, 2010 the Sycamore City

Council approved an increase in the

home rule tax rate from 1.25% to

1.75%. This rate went into effect on July

1, 2010. Since July 1, 2010, 1/7th of the

overall home rule tax proceeds have

been directly deposited in the Capital

GENERAL FUND Revenues

5

Assistance Fund (Fund 6) for general

capital purposes (e.g. vehicle and

equipment purchases); 2/7ths have

been deposited in the Street

Maintenance Fund (Fund 30) for street

repairs; and 4/7ths have been deposited

in the General Fund for operational

needs.

A 2% restaurant/bar tax was imposed

on May 1, 2002. Aside from support for

general operations, the proceeds are

also used to fund the debt on a $4

million capital projects bond (See the

2002 Bond Fund—Fund 24). The tax is

collected by the City.

A 5% telecommunication tax became

effective on July 1, 2003. This tax applies

to local and long-distance calls, either

land-based or wireless, and is charged

against the caller’s billing address. It is

collected by the Illinois Department of

Revenue and remitted to the City on a

monthly basis.

The combined home rule tax proceeds,

state sales tax proceeds, restaurant/bar

tax proceeds, and telecommunication

tax proceeds will constitute 49.1% of all

General Fund revenues in FY14 (versus

47.3% of the FY13 general revenues).

Licenses (3310-3319)

$123,000

FY2013-2014 revenues are budgeted at

$123,000 which represents an increase

of $3,200 from the FY13 Budget. As a

result of the deep recession affecting

local building starts, no growth-related

increase resulting from the interest of

new licensed subcontractors in our

commercial, industrial and residential

construction work is expected in FY13.

However, a few new liquor licenses

were issued in FY12, slightly increasing

the expected overall revenues in this

category in the coming fiscal year. No

license fee increases are proposed for

FY13.

Intergovernmental Revenue (3410-

3430) $1,820,672

One tenth of all state income tax

receipts are deposited in the Local

Government Distributive Fund and

distributed to municipalities and

counties on a per capita basis.

The 2010 Census pegs Sycamore’s

official population at 17,519. Based on

this total and the Illinois Municipal

League estimate of per capita

allocations, the FY14 Budget assumes a

per capita income tax allocation of

about $1.54 million ($88 times 17,519).

The personal property replacement tax

has been distributed to municipalities

since the 1978 abolition of the

corporate personal property tax. It is

derived from a 2.5% corporate income

tax along with infrastructure

maintenance fees from

telecommunication and electricity

distributors.

The Sycamore School District has

pledged $75,000 to offset the cost of

the crossing guard program and to

partially fund the school resource officer

position. The DeKalb/Sycamore

boundary agreement is expected to

generate about $39,000.

6

Budgeted intergovernmental revenues

are estimated to be 13.1% of all General

Fund revenues in FY14, up from 12.9%

in FY13.

Service Charges (3510-3530)

$751,457

Revenues from the aggregate of all

service charges in FY2013-2014 are

expected to decrease from the FY13

budget of $761,457. Inspection and plan

review fees, which represent the largest

categorical share of non-tax revenue

continue to decrease. The inspection

fee categories include line items 3510-

3515. The totals over the past nine

years are shown in the table below:

Budget

Year

Development & Inspection

Fees (Line Items 3510-

3515)

FY14 $56,750 (Budget)

FY13 $56,000 (Estimate)

FY12 $49,752

FY11 $72,381

FY10 $82,413

FY09 $146,782

FY08 $317,919

FY07 $417,509

FY06 $707,823

FY05 $422,591

FY04 $437,661

Fines (3610-3620)

$132,500

Based on year-end projections for FY13,

it is estimated that fine revenues will be

less in FY2013-2014.

Other Income (3710-3748)

$2,025,500

The “Other Income” category is an

amalgam of miscellaneous income

sources such as investment interest,

refunds and reimbursements, franchise

fees, and user fees associated with the

City’s trash pickup program. The

decrease in this overall category is

primarily due to the reduction of

planned reserve transfers in FY14.

Transfers In (4502-4509)

$445,000

Revenue transfers into the General

Fund typically reimburse the General

Fund for services purchased by other

City special and capital funds. In FY14,

the Capital Fund will transfer most of its

accruing general capital revenues to the

General Fund to shore up departmental

operating budgets. These transfers will

constitute 3.2% percent of all General

Fund revenues.

7

Property Tax $1,764,497

Sales / Use Taxes $6,823,289

Licenses $123,000

Intergovernmental Revenue $1,820,672

Service Charges $751,457

Fines & Fees $132,500

Other Income $2,075,500

Transfers In $395,000

Total $13,885,915

Property Taxes

13%

Sales/Use Taxes

49%

Licenses

1%

Intergovt Revenue

13%

Service Charges

5%

Fines & Fees

1%Other Income

15%

Transfers In

3%

GENERAL FUND REVENUES Fund 01

8

GENERAL FUND REVENUES

Revenue Code Type of Revenue FY12 Actual FY13 Budget FY13 Estimate FY14 Budget

Property Tax

3110 General $1,441,191.00 $1,407,322.00 $1,407,322.00 $1,407,322.00

3112 FICA/IMRF $375,447.00 $337,175.00 $337,175.00 $337,175.00

3113 Police Pension $0.00 $0.00 $0.00 $0.00

3114 Fire Pension $0.00 $0.00 $0.00 $0.00

3115 Crossing Guards $19,982.00 $20,000.00 $20,000.00 $20,000.00

Total $1,836,620.00 $1,764,497.00 $1,764,497.00 $1,764,497.00

Sales/Use Taxes

3210 City Sales Tax (1.25%) $1,812,119.00 $1,819,720.00 $2,039,000.00 $1,888,289.00

3211 State Sales Tax (1%) $3,123,878.00 $3,237,280.00 $3,380,000.00 $3,510,000.00

3214 Restaurant/Bar Tax (2%) $868,066.00 $850,000.00 $878,000.00 $915,000.00

3215 Telecommunication Tax (5%) $469,711.00 $500,000.00 $500,000.00 $510,000.00

Total $6,273,774.00 $6,407,000.00 $6,797,000.00 $6,823,289.00

Licenses

3310 Liquor Licenses $78,817.00 $85,000.00 $87,500.00 $87,500.00

3311 Dog Licenses $9,975.00 $11,000.00 $10,000.00 $10,000.00

3312 Electrical Licenses $5,600.00 $5,300.00 $5,500.00 $5,500.00

3319 Other $21,070.00 $18,500.00 $18,500.00 $20,000.00

Total $115,462.00 $119,800.00 $121,500.00 $123,000.00

Intergovt Rev

3410 Federal Pass-Through $0.00 $0.00 $0.00 $0.00

3411 Federal Direct Grant $0.00 $0.00 $0.00 $0.00

3412 State Direct Grants $0.00 $0.00 $0.00 $0.00

3413 State Income and Misc Tax $1,484,316.00 $1,400,000.00 $1,502,254.00 $1,541,672.00

3414 Pers Prop Replace Tax $155,894.00 $204,304.00 $151,208.00 $165,000.00

3415 Sycamore Schools $73,000.00 $73,000.00 $75,000.00 $75,000.00

3418 Sycamore/DeKalb Agmt. $36,955.00 $39,000.00 $39,000.00 $39,000.00

3430 Other $0.00 $2,000.00 $0.00 $0.00

Total $1,750,165.00 $1,718,304.00 $1,767,462.00 $1,820,672.00

Serv Chge

3510 Planning/Zoning $750.00 $2,500.00 $2,500.00 $2,500.00

3511 Engineering Inspection $4,015.00 $10,000.00 $4,000.00 $4,000.00

3512 Building Inspection $23,790.00 $25,000.00 $27,500.00 $27,500.00

3513 Electrical Inspection $7,761.00 $10,000.00 $10,000.00 $10,500.00

3514 Plumbing Inspection $4,460.00 $6,000.00 $5,000.00 $5,250.00

3515 Other Inspection $8,976.00 $7,500.00 $7,000.00 $7,000.00

3517 Police Contractual Services $10,830.00 $13,000.00 $13,000.00 $13,500.00

3518 Police Misc Services $2,216.00 $3,000.00 $2,500.00 $2,750.00

3519 Fire User Fees $368,813.00 $392,500.00 $379,404.00 $388,500.00

3520 Fire Protection General $126,148.00 $126,148.00 $126,148.00 $126,148.00

3521 Fire Protection Ambulance $144,309.00 $144,309.00 $144,309.00 $144,309.00

3522 Fire Trust Funds $12,465.00 $13,000.00 $13,000.00 $13,000.00

3523 Fire Miscellaneous $3,242.00 $3,500.00 $3,500.00 $3,500.00

3524 Annex/Develop $0.00 $5,000.00 $0.00 $3,000.00

Fund 01

9

3530 Other $0.00 $0.00 $0.00 $0.00

Total $717,775.00 $761,457.00 $737,861.00 $751,457.00

Fines & Fees

3610 Circuit Clerk Fines $64,427.00 $75,000.00 $62,094.00 $67,500.00

3611 Parking Fees $21,863.00 $23,000.00 $22,263.00 $23,000.00

3612 Parking Fines $29,093.00 $34,000.00 $31,190.00 $32,000.00

3620 Other $8,975.00 $14,000.00 $9,000.00 $10,000.00

Total $124,358.00 $146,000.00 $124,547.00 $132,500.00

Other Income

3710 Investment Interest $28,039.00 $45,000.00 $22,872.00 $25,000.00

3711 Refunds/Reimbursements $184,615.00 $183,000.00 $183,000.00 $183,000.00

3712 Sales of Assets $0.00 $250.00 $250.00 $250.00

3713 Rental Income $800.00 $600.00 $600.00 $500.00

3714 Trash Removal $1,246,831.00 $1,225,000.00 $1,247,858.00 $1,261,750.00

3715 Franchise Fees $258,184.00 $265,000.00 $265,000.00 $268,000.00

3720 Misc. $12,090.00 $12,000.00 $12,000.00 $12,000.00

3741 Res Trsf fr General Fund $0.00 $0.00 $0.00 $0.00

3745 Res Trsf fr Hotel/Motel Fund $50,000.00 $50,000.00 $50,000.00 $0.00

3748 Res Trsf fr Sales Tax Dist Fnd $450,000.00 $450,000.00 $450,000.00 $275,000.00

Total $2,230,559.00 $2,230,850.00 $2,231,580.00 $2,025,500.00

Transfers In

4502 Water Fund $40,000.00 $40,000.00 $40,000.00 $40,000.00

4504 Sewer Fund $50,000.00 $50,000.00 $50,000.00 $50,000.00

4506 Capital Assistance Fund $228,000.00 $210,000.00 $210,000.00 $210,000.00

4507 MFT Fund $20,000.00 $20,000.00 $20,000.00 $20,000.00

4508 Road & Bridge Fund $30,000.00 $30,000.00 $30,000.00 $30,000.00

4509 Hotel/Motel Fund $45,000.00 $45,000.00 $45,000.00 $95,000.00

Total $413,000.00 $395,000.00 $395,000.00 $445,000.00

TOTAL: ALL REVENUE $13,461,713.00 $13,542,908.00 $13,939,447.00 $13,885,915.00

Beginning Fund Balance $3,171,570.00 $3,577,680.00 $3,577,680.00 $4,071,727.00

Available Resources $16,633,283.00 $17,120,588.00 $17,517,127.00 $17,957,642.00

Expenditures $12,980,603.00 $13,492,278.00 $13,370,400.00 $13,884,958.00

Ending Fund Balance $3,652,680.00 $3,628,310.00 $4,146,727.00 $4,072,684.00

Retroactive Restatement $0.00 $0.00 $0.00 $0.00

Reserv Trsf to General Fund $0.00 $0.00 $0.00 $0.00

Reserv Trsf to Empl Ben Fnd ($75,000.00) ($75,000.00) ($75,000.00) ($75,000.00)

Reserv Trsf to Pub Bldg Fnd $0.00 $0.00 $0.00 $0.00

Reserv Trsf to Cap Asst Fnd $0.00 $0.00 $0.00 $0.00

Res Trsf to Dntn Rev Ln Fnd $0.00 $0.00 $0.00 $0.00

Reconcile to Modified Accrual $0.00 $0.00 $0.00 $0.00

Restated Cash Balance $3,577,680.00 $3,553,310.00 $4,071,727.00 $3,997,684.00

10

In FY14 the General Fund dedicates its

available revenues to the services

delivered by five operating departments

(Police, Fire, Public Works, Building &

Engineering, and Administration), as

well as the Mayor and Council, the City

Clerk’s Office, and General Fund

Support.

FY2013-2014 General Fund

expenditures are budgeted at

$13,884,958. This number is in balance

with FY14 budgeted revenues and

reserve transfers totaling $13,885,915.

The budgeted FY14 operating costs are

$392,680 (2.9%) greater than the

budgeted FY13 expenditures. Much of

this increase can be attributed to

increases in the City’s worker comp,

health and life insurance premiums,

garbage contract and the rebate

obligation to the new auto dealer

which opened in September 2012.

Included in the FY14 operating

expenditures is an allocation of

$153,500 for debt service on the 2012

refunding bond, $55,000 for debt

service on the 2005 refunding bond, and

$200,000 for the 2007 general

obligation bond. The following table

breaks down the General Fund spending

by category:

Category FY13-14

Budget

FY12-13

Budget

Personnel $6,929,148 $6,702,379

Commodities $439,135 $414,300

Contractual

Services

$1,426,463 $1,433,488

Other Services $4,659,263 $4,480,512

Equipment $22,449 $21,599

Permanent

Improvement

$0 $0

Transfers Out $408,500 $440,000

Total $13,884,958 $13,492,278

Because of revenue constraints,

departmental allocations for training

continue to be limited to conferences

and classes necessary to retain licensure

and certifications. The allocations for

equipment repair and maintenance are

spare. As in recent years, the Capital

Assistance Fund (Fund 6) and Sales Tax

Distributive Fund (Fund 22) will again

supplement General Fund expenditures

by providing monies to replace “big

ticket” capital items and to proceed

with some equipment upgrades. The

capital monies in Fund 6 are principally

derived from 1/7th of the expanded

home rule sales taxes that are directly

deposited in the Capital Fund. The

capital monies in Fund 22 are derived

from sales-tax sharing arrangements

with United Aviation Fuel Corporation

and American Aviation Supply LLC.

GENERAL FUND Expenditures

11

General Fund Spending by

Department for FY13-14 Dept. FY11-12

Budget

FY12-13

Budget

FY13-14

Budget

Mayor/

Council

$157,021 $157,021 $162,331

Admin. $573,171 $532,132 $536,890

Clerk $117,619 $120,175 $122,366

Police $3,296,462 $3,400,335 $3,491,154

Fire $2,614,620 $2,682,868 $2,769,515

Street

Division

$983,464 $934,148 $917,383

Bldg &

Engineering

$324,556 $339,101 $400,056

General

Fund

Support

$5,112,261 5,326,498 5,485,263

Total $13,179,174 $13,492,278 $13,884,958

Revenue $13,184,665 $13,542,908 $13,885,915

Mayor and Council

$162,331

This budget includes the part-time

salaries of the Mayor and Council, as

well as the cost of contractual legal

services ($95,000). In FY14, the Mayor

will receive a gross annual salary of

$20,000 plus an additional $5,000 for

service as Liquor Commissioner.

Aldermen will receive a gross annual

salary of $4,800. The City’s annual grant

support for the Voluntary Action Center,

DeKalb County Community Foundation,

and DeKalb County Economic

Development Corporation has been

shifted to the Hotel/Motel Tax Fund (09-

8489). In FY14, no monies have been

allocated for Illinois Municipal League

conferences and other educational

events such as the annual DCEDC dinner

(701-8376).

City Clerk

$122,366

This department includes the City Clerk

and the greatest share of the full-time

pool secretary’s time. The Clerk’s office

is the keeper of the City’s records. The

Clerk’s salary is set by Ordinance.

Administration

$536,890

In FY14 the Administration department

includes the City Manager, Assistant to

the City Manager (who is also the City

Treasurer), the Finance Office with two

full-time Account Clerks, the Human

Resource Director, and an accounting

supervisor who supervises the parking

meter fine and fee collection (previously

in the Police department), the collection

of the new gasoline tax proceeds and

other financial duties for the

organization. The City Manager

performs planning and development

functions and the Assistant to the City

Manager/Treasurer performs general

ledger duties.

Police Department

$3,491,154

The City will contribute $665,000

toward the consolidated dispatch

center’s functions in FY14, an increase

of $8,000 from FY13. No new hires are

budgeted. Two replacement squad cars

will be purchased from the Sales Tax

Distributive Fund (Fund 22). The

department will continue to work

toward state certification.

12

Fire Department

$2,769,515

The FY14 Fire department budget

proposes no new hires. Future staffing

needs will be addressed in a revised Fire

strategic plan. The Fire department’s

capital expenditures include a new

command vehicle, cardiac monitor and

BLS ambulance equipment from the

Sales Tax Distributive Fund.

Public Works Department

$917,383

In FY08, the Public Works department

and Water department were

successfully merged to achieve more

efficiency and better planning. The

department’s three divisions are

separately funded: the Street division is

funded by the General Fund, the

Treatment Plant division is funded by

the Sewer Fund, and the Water division

is funded by the Water Fund.

In FY14 as in the past few years, a

number of operating costs (e.g. salt

purchases) are shifted from the General

Fund to City capital funds to help with a

shortfall in general revenues. This

process was begun in FY10. In addition,

since the creation of the Street

Maintenance Fund (Fund 30) in FY10 the

department has not been obliged to

dedicate a substantial portion of its

limited operating revenues toward

street maintenance.

Building and Engineering Department

$400,056

In FY11 the building, zoning and

engineering functions of the City were

merged into one new “Building and

Engineering” department under the

leadership of John Sauter, resulting in a

cost savings. City Engineer John

Laskowski has continued to supervise

City infrastructure improvements,

perform engineering reviews and

inspections of new subdivisions, provide

mapping services, help prepare the

annual City capital budget, and solicit

grant assistance for public works

projects. Since FY10, the consulting

firm, Municipal Engineering

Corporation, has performed a number

of essential engineering functions and

will continue to do so in FY14. The

Director of Building & Engineering will

coordinate building and engineering

services under the supervision of the

City Manager.

General Fund Support

$5,485,263

This “department” is really an amalgam

of expenditures common to all City

departments. Among a list of items, it

accounts for the costs of insurance

premiums, gas and oil purchases, the

residential refuse collection contract,

land-line

phone usage, and the debt service

obligations of the General Fund. It also

contains the only “contingency” account

for the General Fund ($20,000). The

highlights of the FY14 General Fund

Support budget are as follows:

� An increase of $50,000 (7.5%) in

budgeted worker comp premium

costs (8472). The City is hoping its

safety program brings dividends in

13

the form of fewer major comp

claims;

� A modest increase of $39,126 in

budgeted refuse removal costs to

account for new households (Line

item 8480). This increase is offset by

corresponding new revenue in the

General Fund;

� A slight increase in electronic data

processing (“EDP”) or information

technology service (8330). The City’s

computer system is considerably

more complex than its original

network in 1998, when the City

owned and operated only 12

computers. About 125 monitors and

hard drives now churn information

daily, coordinated through extensive

back-up and server systems. The

City is also responsible for

monitoring and maintaining

connections with state and county

law enforcement agencies, and for

maintaining a variety of financial

software applications in the Finance

Office and Water division. A retainer

agreement will be renewed with the

City’s “IT” contractor to separate

ongoing maintenance from new

installations.

� An increase of $15,354 (.67%) in

health insurance premium costs

(Line items 8474 and 8477). FY13’s

renewal was less than expected

which helped keep FY14 costs in

check.

� Debt service of $408,500 for the

2012, 2005 and 2007 general

obligation bonds.

� An increase of $86,000 for the tax

rebate obligations.

Overall, the General Fund Support

budget in FY14 is $158,765 (+3%) higher

than the same budget in FY13.

14

Personnel $6,929,148

Commodities $439,135

Contractual Services $1,426,463

Equipment $22,449

Other Services $4,659,263

Permanent Improvements $132,500

Transfers Out $2,075,500

Total $13,884,958

Personnel

44.2%

Commodities

2.8%Contractual Services

9.1%

Equipment

0.1%

Other Services

29.7%

Permanent

Improvements

0.8%

Transfers Out

13.2%

GENERAL FUND EXPENDITURES Fund 01

15

Mayor & Council

Administration

City Clerk

Police

Fire

Street Division

Bldg & Engineering


Total

Fire

20%

Street Division

7%

GENERAL FUND EXPENDITURES

Mayor & Council $162,331

Administration $536,890

City Clerk $122,366

$3,491,154

$2,769,515

Street Division $917,383

Bldg & Engineering $400,056

General Fund Support $5,485,263

$13,884,958

Administration

4%City Clerk

1%

Police

25%

Street DivisionBldg & Engineering

3%


39%

EXPENDITURES

Mayor & Council

1%

Administration

4%

Fund 01

16

GENERAL FUND EXPENDITURES

Fund Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget

1 8100 Salaries--Regular $5,498,546.00 $5,732,737.00 $5,596,546.00 $5,876,126.00

1 8102 Salaries--Overtime $496,239.00 $403,000.00 $461,100.00 $431,650.00

1 8103 Salaries--Part-Time $184,711.00 $195,747.00 $193,515.00 $219,389.00

1 8171 FICA $90,160.00 $98,405.00 $96,730.00 $100,983.00

1 8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00

1 8173 IMRF $149,547.00 $172,004.00 $168,293.00 $196,500.00

1 8174 IMRF Early Retirement $0.00 $0.00 $0.00 $0.00

1 8175 Health Insurance $0.00 $0.00 $0.00 $0.00

1 8176 Life Insurance $0.00 $0.00 $0.00 $0.00

1 8177 Medicare $85,270.00 $90,990.00 $87,000.00 $94,750.00

1 8178 Worker Comp $0.00 $0.00 $0.00 $0.00

1 8179 Unemployment $0.00 $0.00 $0.00 $0.00

1 8185 Accrued Compensation $0.00 $0.00 $0.00 $0.00

1 8186 Unemployment Payouts $5,647.00 $2,000.00 $2,000.00 $2,000.00

1 8190 Employee Payouts $0.00 $0.00 $0.00 $0.00

1 8192 Police/Fire Commission $6,494.00 $5,496.00 $5,496.00 $5,750.00

1 8193 EAP Retainer $2,000.00 $2,000.00 $2,000.00 $2,000.00

Total Personnel $6,518,614.00 $6,702,379.00 $6,612,680.00 $6,929,148.00

1 8202 Printed Materials $20,950.00 $21,800.00 $15,525.00 $18,900.00

1 8204 Office and Library $8,778.00 $11,975.00 $9,625.00 $11,725.00

1 8219 Building Supplies $24,160.00 $17,700.00 $18,755.00 $19,825.00

1 8223 Equipment R & M $0.00 $0.00 $0.00 $0.00

1 8224 Street Paint/Supplies $0.00 $0.00 $0.00 $0.00

1 8225 Barricade Parts $0.00 $0.00 $0.00 $0.00

1 8226 Vehicle Maintenance Parts $38,988.00 $48,250.00 $48,250.00 $52,275.00

1 8227 Sweeper Parts $4,973.00 $4,500.00 $9,425.00 $6,500.00

1 8228 Street/Alley materials $46,384.00 $46,000.00 $45,750.00 $48,260.00

1 8229 Streetlights--Parts $1,570.00 $2,500.00 $2,000.00 $2,500.00

1 8230 Traffic Signals--Parts $1,949.00 $1,000.00 $850.00 $1,000.00

1 8231 Traffic and Street Signs $5,839.00 $7,000.00 $7,200.00 $8,500.00

1 8232 Water System Parts $0.00 $0.00 $0.00 $0.00

1 8233 Storm Sewer Parts $4,665.00 $3,500.00 $3,800.00 $6,500.00

1 8234 Treatment Plant Equipment $0.00 $0.00 $0.00 $0.00

1 8235 Salt/Ice Control $980.00 $1,100.00 $975.00 $1,000.00

1 8236 Solids Dewatering $0.00 $0.00 $0.00 $0.00

1 8237 Sidewalk R & M $404.00 $1,250.00 $2,660.00 $3,500.00

1 8238 Welding Supplies $1,320.00 $1,200.00 $1,200.00 $1,500.00

1 8239 Sanitary System R & M $0.00 $0.00 $0.00 $0.00

1 8240 Firefighting Supplies $8,533.00 $7,000.00 $7,050.00 $7,000.00

1 8241 Ambulance Supplies $32,077.00 $31,500.00 $45,750.00 $35,000.00

1 8242 Patrol Supplies $19,747.00 $16,000.00 $18,062.00 $16,000.00

1 8243 Investigation Supplies $1,913.00 $2,000.00 $2,000.00 $2,000.00

1 8244 Lab Supplies and Minor Equip $0.00 $0.00 $0.00 $0.00

1 8245 Gas, Oil and Antifreeze $150,667.00 $150,000.00 $150,000.00 $152,500.00

1 8246 Sewage Treatment Chemicals $0.00 $0.00 $0.00 $0.00

1 8247 Sanitary System Chemicals $0.00 $0.00 $0.00 $0.00

1 8248 Excavation Restoration $0.00 $0.00 $0.00 $0.00

1 8249 Dare Supplies $0.00 $0.00 $0.00 $0.00

1 8250 Potable Water Chemicals $0.00 $0.00 $0.00 $0.00

1 8270 Wearing Apparel $19,214.00 $21,225.00 $23,770.00 $22,750.00

Fund 01

17

1 8285 EDP Supplies $162.00 $850.00 $718.00 $1,200.00

1 8291 Janitorial Supplies $4,874.00 $6,100.00 $5,850.00 $7,750.00

1 8295 Small Tools/Equipment $11,786.00 $10,550.00 $13,260.00 $12,100.00

1 8299 Commodities, NEC $394.00 $1,300.00 $1,150.00 $550.00

Total Commodities $410,327.00 $414,300.00 $433,625.00 $439,135.00

1 8301 Rental Equipment $15,859.00 $18,525.00 $20,752.00 $14,825.00

1 8303 Meal Allowance $5,899.00 $4,750.00 $4,750.00 $4,800.00

1 8304 Car Allowance $5,060.00 $6,100.00 $6,000.00 $6,050.00

1 8305 Freight and Postage $6,533.00 $8,363.00 $6,730.00 $7,438.00

1 8306 Special Events $0.00 $0.00 $0.00 $0.00

1 8310 Equipment, R&M $17,492.00 $13,300.00 $12,965.00 $17,750.00

1 8311 Building Mechanical R&M $5,891.00 $8,500.00 $6,800.00 $8,500.00

1 8313 Landscape/Grounds $24,357.00 $25,350.00 $23,995.00 $25,800.00

1 8314 Tree Planting $8,250.00 $5,000.00 $9,773.00 $8,500.00

1 8315 Vehicles, R&M $46,571.00 $37,250.00 $40,200.00 $35,800.00

1 8316 Street/Alley R&M $0.00 $0.00 $0.00 $0.00

1 8318 Traffic Signals R&M $28,613.00 $24,000.00 $22,500.00 $25,000.00

1 8319 Snow & Ice Control $0.00 $1,500.00 $500.00 $1,000.00

1 8320 Intergovernmental Services $17,131.00 $19,000.00 $24,000.00 $19,000.00

1 8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00

1 8322 Bridge R&M $0.00 $0.00 $0.00 $0.00

1 8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00

1 8325 Kishwaukee Rive R&M $0.00 $0.00 $0.00 $0.00

1 8327 Storm Sewer R&M $0.00 $0.00 $0.00 $0.00

1 8328 Water System R&M $0.00 $0.00 $0.00 $0.00

1 8330 EDP Services $59,047.00 $56,150.00 $57,850.00 $61,100.00

1 8331 Consulting Services $0.00 $0.00 $0.00 $0.00

1 8332 Mapping Services $0.00 $0.00 $0.00 $0.00

1 8337 Telephone System $57,194.00 $49,500.00 $51,101.00 $51,500.00

1 8342 Financial Services $80,164.00 $70,000.00 $67,577.00 $70,000.00

1 8343 Developmental Services $0.00 $0.00 $0.00 $0.00

1 8344 Dispatch Services-DeKCty $621,333.00 $657,000.00 $657,000.00 $665,000.00

1 8345 Medical Services $21,451.00 $24,150.00 $23,750.00 $22,800.00

1 8346 Refuse Removal Services $0.00 $0.00 $0.00 $0.00

1 8347 Nuisance Abatement $0.00 $500.00 $0.00 $500.00

1 8348 Buildings, R&M--NEC $3,612.00 $4,100.00 $3,827.00 $4,100.00

1 8349 Legal Services $108,777.00 $95,000.00 $95,761.00 $95,000.00

1 8352 Electricity $260,861.00 $267,300.00 $234,000.00 $240,000.00

1 8353 Natural Gas $4,260.00 $7,500.00 $4,900.00 $6,500.00

1 8355 Utilities NEC $0.00 $0.00 $0.00 $0.00

1 8356 Lab & Testing Services $0.00 $0.00 $0.00 $0.00

1 8366 Legal Notices $1,700.00 $3,450.00 $2,630.00 $3,550.00

1 8373 Marketing, Public Information $1,082.00 $1,950.00 $2,950.00 $2,700.00

1 8375 Dues and Subscriptions $7,027.00 $6,800.00 $7,750.00 $9,100.00

1 8376 Training, Professional Devel $18,956.00 $18,100.00 $17,125.00 $20,150.00

1 8385 Taxes, Licenses, Fees $209.00 $250.00 $190.00 $250.00

1 8399 Contractual Services NEC $10.00 $100.00 $0.00 $150.00

Total Contractual Services $1,427,339.00 $1,433,488.00 $1,405,376.00 $1,426,463.00

1 8411 Debt Service--Principal $0.00 $0.00 $0.00 $0.00

1 8412 Debt Service--Interest $0.00 $0.00 $0.00 $0.00

1 8413 Municipal Lease $0.00 $0.00 $0.00 $0.00

1 8414 Note Payments $0.00 $0.00 $0.00 $0.00

1 8471 Surety Bonds and Insurance $0.00 $550.00 $550.00 $550.00

1 8472 Worker Comp/Liability Premium $631,201.00 $665,000.00 $730,131.00 $715,021.00

18

1 8474 Health Insurance Premium $1,612,901.00 $1,736,000.00 $1,693,000.00 $1,800,000.00

1 8475 Life Insurance Premium $14,060.00 $43,000.00 $43,000.00 $45,000.00

1 8476 Section 125 Payments $1,476.00 $1,550.00 $1,550.00 $1,600.00

1 8477 Retiree Health Insurance $493,787.00 $548,646.00 $478,609.00 $500,000.00

1 8480 Garbage Contract $1,176,828.00 $1,206,966.00 $1,206,966.00 $1,246,092.00

1 8490 Intergovernmental Agreement $1,861.00 $1,800.00 $1,800.00 $2,000.00

1 8492 Refunds/Reimbursements $6,465.00 $6,000.00 $4,000.00 $4,000.00

1 8493 Incentive Payments $204,383.00 $239,000.00 $266,734.00 $325,000.00

1 8497 Contingencies $20,124.00 $32,000.00 $32,000.00 $20,000.00

1 8499 Other Services NEC $0.00 $0.00 $0.00 $0.00

Total Other Services $4,163,086.00 $4,480,512.00 $4,458,340.00 $4,659,263.00

1 8500 Bad Debt Expense $2,517.00 $0.00 $2,500.00 $0.00

1 8510 Office Furniture & Equipment $2,907.00 $2,549.00 $2,299.00 $1,949.00

1 8515 EDP Equipment $330.00 $1,250.00 $1,215.00 $2,250.00

1 8521 Vehicles $0.00 $0.00 $0.00 $0.00

1 8540 Machinery/Major Tools $3,370.00 $4,800.00 $2,310.00 $6,000.00

1 8580 Telephone/Radio Equipment $12,113.00 $13,000.00 $12,055.00 $12,150.00

Total Equipment $21,237.00 $21,599.00 $20,379.00 $22,449.00

1 8620 Depreciation $0.00 $0.00 $0.00 $0.00

1 8621 Land Acquisition $0.00 $0.00 $0.00 $0.00

1 8623 Property Demolition $0.00 $0.00 $0.00 $0.00

1 8625 Remodeling $0.00 $0.00 $0.00 $0.00

1 8626 New Construction-Boulding/Grounds $0.00 $0.00 $0.00 $0.00

1 8627 Parking Lot Improvements $0.00 $0.00 $0.00 $0.00

1 8628 Storm Water System Improvements $0.00 $0.00 $0.00 $0.00

1 8630 Watermain Improvements $0.00 $0.00 $0.00 $0.00

1 8631 Water Valves $0.00 $0.00 $0.00 $0.00

1 8632 Water System Improvements NEC $0.00 $0.00 $0.00 $0.00

1 8633 Sanitary Sewer System Improvements $0.00 $0.00 $0.00 $0.00

1 8634 Street Construction or Reconstruction $0.00 $0.00 $0.00 $0.00

1 8635 Street Light Construction $0.00 $0.00 $0.00 $0.00

1 8636 Bridge Inprovements $0.00 $0.00 $0.00 $0.00

1 8637 Street Improvements-Maintneance $0.00 $0.00 $0.00 $0.00

1 8639 Other Capital Improvements $0.00 $0.00 $0.00 $0.00

Total Permanent Improvements $0.00 $0.00 $0.00 $0.00

1 9001 Trsf to General Fund $0.00 $0.00 $0.00 $0.00

1 9002 Trsf to Water Fund $0.00 $0.00 $0.00 $0.00

1 9003 Trsf to Water Impact fee Fund $0.00 $0.00 $0.00 $0.00

1 9004 Trsf to Sewer Fund $0.00 $0.00 $0.00 $0.00

1 9005 Trsf to Sewer Impact Fee Fund $0.00 $0.00 $0.00 $0.00

1 9006 Trsf to Capital Assistance Fund $0.00 $0.00 $0.00 $0.00

1 9007 Trsf to Motor Fuel Tax Fund $0.00 $0.00 $0.00 $0.00

1 9008 Trsf to Road & Bridge Fund $0.00 $0.00 $0.00 $0.00

1 9009 Trsf to Hotel/Motel Tax Fund $0.00 $0.00 $0.00 $0.00

1 9010 Trsf to For. Fire Insur Tax Fund $0.00 $0.00 $0.00 $0.00

1 9011 Trsf to Public Buildings Fund $0.00 $0.00 $0.00 $0.00

1 9012 Trsf to Ambulance Fund $0.00 $0.00 $0.00 $0.00

1 9013 Trsf to Interest Fund $0.00 $0.00 $0.00 $0.00

1 9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00

1 9015 Trsf to Police Pension Fund $0.00 $0.00 $0.00 $0.00

1 9016 Trsf to Fire Pension Fund $0.00 $0.00 $0.00 $0.00

1 9017 Trsf to 1994 EPA Bond Fnd-Sew $0.00 $0.00 $0.00 $0.00

19

1 9018 Trsf to 1995 EPA Bond Fnd-Wat $0.00 $0.00 $0.00 $0.00

1 9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00

1 9020 Trsf to Sycamore Library Fund $0.00 $0.00 $0.00 $0.00

1 9021 Trsf to TIF Fund $0.00 $0.00 $0.00 $0.00

1 9022 Trsf to Sales Tax Dist Fund $0.00 $0.00 $0.00 $0.00

1 9023 Trsf to Emp Ben Asst Fund $0.00 $0.00 $0.00 $0.00

1 9024 Trsf to 2002 Bond Fund $185,000.00 $0.00 $0.00 $0.00

1 9026 Trsf to 2003 Bond Fund $0.00 $0.00 $0.00 $0.00

1 9027 Trsf to 2005 Bond Fund $55,000.00 $55,000.00 $55,000.00 $55,000.00

1 9029 Trsf to 2007 Bond Fund $200,000.00 $200,000.00 $200,000.00 $200,000.00

1 9034 Trsf to 2009 Bond Fund $0.00 $0.00 $0.00 $0.00

1 9036 Trsf to 2012 Bond Fund $0.00 $185,000.00 $185,000.00 $153,500.00

$440,000.00 $440,000.00 $440,000.00 $408,500.00

TOTAL ALL EXPENDITURES $12,980,603.00 $13,492,278.00 $13,370,400.00 $13,884,958.00

Total Transfers Out

20

CITY DEPARTMENTS SUPPORTED BY THE GENERAL FUND

DEPARTMENT PAGE

Mayor & Council 22

City Clerk 26

Administration 30

Police 39

Fire 57

Public Works (Street) 69

Building and Engineering 85

General Fund Support 91

21

Department Overview

This is not an operational department

but a way of accounting for the

expenses of the Mayor and the City

Council.

Key Spending Items � Personnel: The Mayor receives a

gross annual salary of $20,000 plus

an additional $5,000 for service as

Liquor Commissioner. The City

Council members will receive an

annual gross salary of $4,800.

� Contractual: The City contracts for

its legal services which include the

prosecution of ordinance violations;

counsel to the Liquor Commissioner,

Plan Commission, and Board of

Zoning Appeals; the review of

ordinances and resolutions; legal

support at all Council meetings, etc.

� Contractual: Other. Legal Services

constitute the largest category of

contractual spending by our elected

officials. In FY14,

annual grant support for the DeKalb

County Economic Development

Corporation ($16,000) and the

Voluntary Action Center ($17,000)

will be paid from the Hotel/Motel

Tax Fund (09-8489). From other

funding sources, the Council awards

an additional grant of $20,000 to

VAC (22-8343) to sustain flexible bus

route service in Sycamore.

Department Budget: $162,331

8100 Personnel $67,331

8200 Commodities $0

8300 Contractual

Services

$95,000

8400 Other Services $0.00

8500 Equipment $0.00

8600 Remodeling/

Renovation

$0.00

Total $162,331

Department Personnel: Full-Time

Equivalents (FTE)

Personnel FY12 FY13 FY14

Mayor 1 1 1

Council 8 8 8

TOTAL 9 9 9

MAYOR AND COUNCIL Department (510)

22

Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget

510-8100 Salaries--Regular $0.00 $0.00 $0.00 $0.00

510-8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00

510-8103 Salaries--Part-Time $58,400.00 $58,400.00 $58,400.00 $63,400.00

510-8171 FICA $3,621.00 $3,621.00 $3,621.00 $3,931.00

510-8172 Police/Fire Pension $0.00 $0.00 $0.00 $0.00

510-8173 IMRF $0.00 $0.00 $0.00 $0.00

510-8175 Health Insurance $0.00 $0.00 $0.00 $0.00

510-8176 Life Insurance $0.00 $0.00 $0.00 $0.00

510-8177 Medicare $0.00 $0.00 $0.00 $0.00

510-8178 Worker Comp $0.00 $0.00 $0.00 $0.00

510-8179 Unemployment $0.00 $0.00 $0.00 $0.00

$62,021.00 $62,021.00 $62,021.00 $67,331.00

510-8202 Printed Materials $0.00 $0.00 $0.00 $0.00

510-8204 Office and Library $0.00 $0.00 $0.00 $0.00

510-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00

510-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

510-8305 Freight and Postage $0.00 $0.00 $0.00 $0.00

510-8306 Special Events $0.00 $0.00 $0.00 $0.00

510-8320 Intergovernmental Services $0.00 $0.00 $0.00 $0.00

510-8330 EDP Services $0.00 $0.00 $0.00 $0.00

510-8349 Legal Services $108,777.00 $95,000.00 $95,761.00 $95,000.00

510-8366 Legal Notices $0.00 $0.00 $0.00 $0.00

510-8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00

510-8375 Dues and Subscriptions $0.00 $0.00 $0.00 $0.00

510-8376 Training, Professional Devel $10.00 $0.00 $0.00 $0.00

510-8399 Contractual Services NEC $0.00 $0.00 $0.00 $0.00

$108,787.00 $95,000.00 $95,761.00 $95,000.00

510-8510 Office Furniture & Equipment $0.00 $0.00 $0.00 $0.00

510-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

510-8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$170,808.00 $157,021.00 $157,782.00 $162,331.00

MAYOR AND COUNCIL

TOTAL PERSONNEL

TOTAL COMMODITIES

Total Contractual Services

TOTAL ALL EXPENDITURES

Total Equipment

Department (510)

23

Program Overview

The Mayor and Council program

incorporates all direct expenses of the

Mayor and the eight Aldermen including

salaries, benefits, travel and conference

expenses, dues and subscriptions, and

miscellaneous materials and supplies.

This program also accounts for the

organization’s legal expenses.

Key Spending Items for FY2013-

2014: � Legal Services: $95,000 (#8349).

Program Budget: $162,331


8200 Commodities $0

8300 Contractual

Services

$95,000



8600 Remodeling/

Renovation

$0.00

Total $162,331

Program Personnel: Full-Time

Equivalents (FTE)


Mayor 1 1 1

Council 8 8 8

TOTAL 9 9 9

MAYOR AND COUNCIL Program (701)

24





701-8171 FICA $3,621.00 $3,621.00 $3,621.00 $3,931.00


701-8173 IMRF $0.00 $0.00 $0.00 $0.00

701-8175 Health Insurance $0.00 $0.00 $0.00 $0.00

701-8176 Life Insurance $0.00 $0.00 $0.00 $0.00

701-8177 Medicare $0.00 $0.00 $0.00 $0.00

701-8178 Worker Comp $0.00 $0.00 $0.00 $0.00

701-8179 Unemployment $0.00 $0.00 $0.00 $0.00

$62,021.00 $62,021.00 $62,021.00 $67,331.00



701-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00

701-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00


701-8306 Special Events $0.00 $0.00 $0.00 $0.00


701-8330 EDP Services $0.00 $0.00 $0.00 $0.00

701-8349 Legal Services $108,777.00 $95,000.00 $95,761.00 $95,000.00

701-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$108,787.00 $95,000.00 $95,761.00 $95,000.00


701-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00

$170,808.00 $157,021.00 $157,782.00 $162,331.00

MAYOR AND CITY COUNCIL

Total Personnel

Total Commodities



Total Equipment

Program (701)

25

Program Overview

The City Clerk’s office is responsible for

preparing, maintaining, and retaining

many of the City’s records which include

the Municipal Code, Council minutes,

Committee minutes, Plan Commission

minutes, Zoning Board of Appeals

minutes, ordinances, resolutions,

agreements, contracts, leases, bonds,

easements, permits, petitions, and

oaths of elected and appointed officials.

FY13 Accomplishments � Continued archiving documents

electronically for reference and

offsite storage.

FY14 Goals � Continue to provide quality and

timely records management.

� Continue archiving documents

electronically.


8100 Personnel $100,067

8200 Commodities $7,400

8300 Contractual

Services

$14,050


8500 Equipment $849

8600 Remodeling/

Renovation

$0.00

Total $122,366

Department Personnel:

Full-Time Equivalents (FTE)

Personnel FY1

2

FY1

3

FY

14

City Clerk 1 1 1

Clerk (Part-time) 0 0 0

Pool Secretary .5 .5 .5

TOTAL 1.5 1.5 1.5

CITY CLERK Department (512)

26

Code Description FY12 Actual FY13 Budget FY13 Est FY14 Budget

512-8100 Salaries--Regular $58,408.00 $60,571.00 $60,571.00 $60,571.00



512-8171 FICA $4,908.00 $5,141.00 $5,141.00 $5,204.00

512-8173 IMRF $8,597.00 $9,814.00 $9,814.00 $10,925.00

$93,728.00 $97,876.00 $97,876.00 $100,067.00

512-8202 Printed Materials $1,727.00 $4,950.00 $1,500.00 $4,950.00

512-8204 Office and Library $1,050.00 $2,000.00 $1,200.00 $1,850.00

512-8285 EDP Supplies $0.00 $0.00 $0.00 $100.00

512-8295 Small Tools/Equipment $0.00 $0.00 $0.00 $500.00

512-8299 Commodities, NEC $235.00 $750.00 $600.00 $0.00

$3,012.00 $7,700.00 $3,300.00 $7,700.00

512-8301 Rental Equipment $4,842.00 $7,000.00 $7,000.00 $7,800.00

512-8303 Meal Allowance $0.00 $150.00 $150.00 $200.00

512-8304 Car Allowance $0.00 $100.00 $0.00 $50.00

512-8305 Freight and Postage $1,364.00 $1,950.00 $1,500.00 $1,800.00

512-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00


512-8330 EDP Services $170.00 $200.00 $0.00 $0.00

512-8345 Medical Services $0.00 $0.00 $0.00 $0.00

512-8366 Legal Notices $1,700.00 $3,300.00 $2,500.00 $3,400.00





$8,474.00 $13,650.00 $11,800.00 $13,650.00


512-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00


$0.00 $949.00 $949.00 $949.00

512-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$105,214.00 $120,175.00 $113,925.00 $122,366.00

CITY CLERK


Total Equipment

Total Permanent Improvements

Total Personnel

Total Commodities


Department (512)

27

Program Overview

The City Clerk’s office is responsible for

preparing, maintaining, and retaining

many of the City’s records which include

the Municipal Code, Council minutes,

Committee minutes, Plan Commission

minutes, Zoning Board of Appeals

minutes, ordinances, resolutions,

agreements, contracts, leases, bonds,

easements, permits, petitions, and

oaths of elected and appointed officials.

FY13 Accomplishments � See Department narrative.

FY14 Goals � See Department narrative.


8100 Personnel $100,067


8300 Contractual

Services

$14,050


8500 Equipment $849

8600 Remodeling/

Renovation

$0.00

Total $122,366

Program Personnel:



City Clerk 1 1 1

Clerk (Part-Time) .5 0 0

Pool Secretary 0 .5 .5

TOTAL 1.5 1.5 1.5

CITY CLERK Program (707)

28

Code FY12 Actual FY13 Budget FY13 Estimate FY14 Budget




707-8171 FICA $4,908.00 $5,141.00 $5,141.00 $5,204.00

707-8173 IMRF $8,597.00 $9,814.00 $9,814.00 $10,925.00

$93,728.00 $97,876.00 $97,876.00 $100,067.00



707-8285 EDP Supplies $0.00 $0.00 $0.00 $100.00


707-8299 Commodities, NEC $235.00 $750.00 $600.00 $0.00

$3,012.00 $7,700.00 $3,300.00 $7,400.00


707-8303 Meal Allowance $0.00 $150.00 $150.00 $200.00

707-8304 Car Allowance $0.00 $100.00 $0.00 $50.00


707-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00


707-8330 EDP Services $170.00 $200.00 $0.00 $0.00


707-8366 Legal Notices $1,700.00 $3,300.00 $2,500.00 $3,400.00





$8,474.00 $13,650.00 $11,800.00 $14,050.00


707-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00


$0.00 $949.00 $949.00 $849.00

707-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$105,214.00 $120,175.00 $113,925.00 $122,366.00

CITY CLERK


Total Equipment


Total Personnel

Total Commodities


Program (707)

29

Department Overview

This department includes the City

Manager’s Office, the City’s Emergency

Services and Disaster Administration

(ESDA), the City’s financial operations (since

August 1999), and the City’s human

resource functions (since July 2001). The

department is responsible for the

implementation of all City Council policies

and directives, the coordination and

management of all city operations, and the

annual budget preparation. The City

Manager is the city’s chief administrative,

financial, budget, development, planning,

personnel, and law enforcement official.

FY13 Accomplishments � Revised three-year capital improvement

plan.

� Prepared FY14 budget, led annual levy

discussion and received a clean audit.

� Received a reaffirmation of the City’s

credit rating of AA with a stable output.

� Implemented municipal aggregation.

� Awarded three façade improvement

grants over $21,000.

� Brought in a lessee for the Sycamore

Center retail space.

� Refinanced two outstanding bonds for a

savings of $386,000 over ten years.

� Coordinated the hiring of several

positions including Fire Chief,

Accounting Supervisor, and Accounts

Payable Clerk.

� Negotiated health insurance and

comp/liability premiums.

� Represented the City at the Regional

Planning Commission.

� Represented the City on the Executive

Committee of the DeKalb County

Economic Development Corporation.

FY13 Administration Goals � See Program narratives.

Administration Department

Budget: $532,132

8100 Personnel $504,082


8300 Contractual

Services $21,700

8400 Other Services $0

8500 Equipment $100

8600 Remodeling $0

Total $532,132




City Manager 1 1 1

Deputy ESDA 0 0 0

Account Clerks 2 2 2

Human

Resource Dir.

1 1 1

Assistant City

Manager and

Treasurer

1 0 0

Asst. to the City

Manager and

Treasurer

0 1 1

Accounting

Supervisor

1 1 1

Admin.

Secretary

0 0 0


TOTAL 6.5 6.5 6.5

ADMINISTRATION Department (511)

30

Code Description FY12 Actual FY13 Budget FY13 Est FY14 Budget



511-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00

511-8171 FICA $24,910.00 $25,964.00 $25,101.00 $25,992.00


511-8173 IMRF $44,481.00 $50,575.00 $47,961.00 $56,240.00

$483,335.00 $504,082.00 $487,349.00 $509,040.00



511-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


511-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$5,986.00 $6,250.00 $5,020.00 $6,050.00

511-8301 Rental Equipment $0.00 $0.00 $0.00 $0.00

511-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

511-8304 Car Allowance $5,060.00 $6,000.00 $6,000.00 $6,000.00


511-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00


511-8330 EDP Services $0.00 $0.00 $0.00 $0.00

511-8337 Telephone System $1,133.00 $1,000.00 $946.00 $1,000.00

511-8345 Medical Services $3,809.00 $4,000.00 $6,150.00 $4,250.00

511-8366 Legal Notices $0.00 $0.00 $0.00 $0.00

511-8373 Marketing, Public Information $399.00 $600.00 $1,150.00 $600.00

511-8375 Dues and Subscriptions $1,208.00 $2,250.00 $1,425.00 $2,175.00

511-8376 Training, Professional Devel $4,115.00 $4,750.00 $3,900.00 $4,600.00


$17,571.00 $21,700.00 $21,496.00 $21,700.00


511-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00


$100.00 $100.00 $100.00 $100.00

511-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$506,992.00 $532,132.00 $513,965.00 $536,890.00

ADMINISTRATION



Total Equipment


Total Personnel

Total Commodities

Department (511)

31

Program Overview

This program encompasses the City

Manager’s Office that is responsible for the

implementation of all City Council policies

and directives, the coordination and

management of all city operations, and the

annual budget preparation. The City of

Sycamore adopted the Council-Manager

form of government by referendum on April

1, 2003.

FY13 Accomplishments � See Department narrative.

FY14 Goals � Coordinate interdepartmental

capital program including phase II

of the Treatment Plant, the well

house at well #10 and the annual

street maintenance program.

� Refund debt service on 2002 and

2003 bond calls to achieve interest

savings.

� Continue to promote Sycamore as a

member of the Executive

Committee of the DeKalb County

Economic Development

Commission; the DeKalb County

Regional Planning Commission and

the City’s Economic Development

Commission.


8100 Personnel $171,815


8300 Contractual

Services

$7,875


8500 Equipment $0

8600 Remodeling/

Renovation

$0

Total $181,090


Equivalents (FTE)

Personnel FY

12

FY

13

FY

14

City Manager 1 1 1

MAPA Intern 0 0 0

Admin. Secretary 0 0 0


TOTAL 1.5 1.5 1.5

ADMINISTRATION Administration Program (702)

32





702-8171 FICA $7,785.00 $8,134.00 $8,134.00 $8,455.00


702-8173 IMRF $14,233.00 $16,694.00 $16,694.00 $19,500.00

$157,580.00 $165,886.00 $165,454.00 $171,815.00



702-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


702-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$1,266.00 $1,400.00 $1,470.00 $1,400.00


702-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

702-8304 Car Allowance $5,060.00 $6,000.00 $6,000.00 $6,000.00


702-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00


702-8330 EDP Services $0.00 $0.00 $0.00 $0.00

702-8337 Telephone System $619.00 $900.00 $946.00 $1,000.00

702-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$6,429.00 $7,875.00 $7,596.00 $7,875.00


702-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00

702-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$165,275.00 $175,161.00 $174,520.00 $181,090.00

ADMINISTRATION



Total Equipment


Total Personnel

Total Commodities

Administration Program (702)

33

Program Overview

The Finance office is responsible for the

City’s payroll, accounts payable, and

accounts receivable functions; all

General Ledger entries; bank deposits

and reconciliations; employee

withholding; preparation of financial

information for the annual independent

audit; and the general accounting

functions of the organization.

FY13 Accomplishments � Prepared records for annual

independent audit.

� Processed City receivables, payables,

and payroll.

� Improved parking meter collections.

FY14 Goals � Prepare and distribute financial

statements for all funds twice a

month to each department.

� Coordinate GASB 34 accounting

system.

� Collect and record proceeds from 2

cent per gallon gasoline tax. The

Accounting supervisor performs this

function and the clerking functions

associated with the parking meter

program.

� Work closely with Kishwaukee

Community Hospital on hospital

billing.

� Hire and train new Accounts Payable

Clerk.


8100 Personnel $249,804


8300 Contractual

Services

$2,800


8500 Equipment $100

8600 Remodeling/

Renovation

$0.00

Total $255,604


Equivalents (FTE)

Personnel FY

12

FY

13

FY

14

Finance Clerks 2.0 2.0 2.0

Assistant to City

Manager

0 0 1

Assistant City

Manager

1 1 0

Accounting

Supervisor

1 1 1

TOTAL 4.0 4.0 4.0

ADMINISTRATION Finance Program (704)

34





704-8171 FICA $12,834.00 $13,350.00 $12,500.00 $12,989.00


704-8173 IMRF $22,728.00 $25,329.00 $23,027.00 $27,200.00

$241,996.00 $252,907.00 $237,146.00 $249,804.00


704-8204 Office and Library $1,062.00 $1,250.00 $900.00 $1,200.00

704-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


704-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$3,227.00 $3,000.00 $2,400.00 $2,900.00


704-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

704-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


704-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00


704-8330 EDP Services $0.00 $0.00 $0.00 $0.00

704-8337 Telephone System $514.00 $100.00 $0.00 $0.00

704-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$1,904.00 $2,800.00 $1,700.00 $2,800.00


704-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00


$100.00 $100.00 $100.00 $100.00

704-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$247,227.00 $258,807.00 $241,346.00 $255,604.00

ADMINISTRATION



Total Equipment


Total Personnel

Total Commodities

Finance Program (704)

35

Program Overview

The Human Resources program is

administered by the Human Resources

Director who is accountable to the City

Manager. The Director maintains the

personnel files and records of the

organization, maintains an up-to-date

roster of job descriptions, manages

employee benefits, coordinates the annual

employee evaluation process, coordinates

the recruitment of new employees,

develops personnel policies under the

supervision of the City Manager and in

conformance with the City’s collective

bargaining agreements, is the

Administration liaison to the Health

Insurance and Safety Committees, and

provides staff support to the Fire and Police

Commission.

FY2013 Accomplishments � Participated on the City-wide Safety

Committee. The Committee conducted

safety training for all employees on

topics such as cold weather safety and

ladder safety.

� Coordinated the solicitation of health

insurance quotes in August and work

comp/liability coverage in October

2012.

� Researched and implemented a better

Medicare Part D plan to enhance the

Hartford Medicare Supplement for

post-65 retirees.

� Coordinated annual employee

evaluation process.

� Updated the Employee Handbook, and

the FMLA policy to comply with changes

in Federal and State legislation

regarding employee benefits.

� Acted as the liaison between the City

and prospective employees during the

search processes in the Fire, Police,

Building and Engineering, and

Administration Departments.

� Coordinated interviews and pre-

employment testing appointments for

the 9 full-time and 2 part-time new or

replacement hires in FY2013.

� Coordinated Employee Appreciation

Day, the annual Holiday Party, and the

employee service awards program.

� Continued to act as Recording Secretary

for the Sycamore Fire and Police

Commission and Chairman of the City-

wide Health Insurance Committee.

� Coordinated a flu shot clinic for City

employees and retirees.

� Coordinated required Drug/Alcohol

Training for Supervisors.

FY2014 Goals: � Continue to work with the IMLRMA and

the Safety Committee in order to keep

our employees safe and our work comp

and liability claims experience at a

minimum.

� Continue to work with the Sycamore

Fire and Police Commission as their

Recording Secretary and assist them in

facilitating the creation of a new entry-

level Police Officer eligibility list and

new Promotion List for Fire Lieutenant

and Police Sergeant candidates

� Solicit insurance quotes and continue to

work with the Health Insurance

Committee to ensure that our

employees and retirees continue to

receive good and affordable insurance

coverage.

� Update the City’s Employee Handbook

and policies to ensure they comply with

the recent passage of laws at both the

ADMINISTRATION Human Resources Program (705)

36

Federal and State law that affect the

workplace and benefit plans.

� Continue to monitor the proposed

Healthcare Legislation and evaluate

how it will affect the benefits offered to

City employees.




8300 Contractual

Services $11,025


8500 Equipment $0

8600 Remodeling/

Renovation $0

Total $98,164


Human Res. Dir. 1 1 1

TOTAL 1 1 1

37





705-8171 FICA $4,291.00 $4,480.00 $4,467.00 $4,548.00


705-8173 IMRF $7,520.00 $8,552.00 $8,240.00 $9,540.00

$83,759.00 $85,289.00 $84,749.00 $87,421.00

705-8202 Printed Materials $1,084.00 $1,200.00 $775.00 $1,100.00


705-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


705-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$1,493.00 $1,850.00 $1,150.00 $1,750.00


705-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

705-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


705-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00

705-8320 Intergovernmental Serv. $0.00 $0.00 $0.00 $0.00

705-8330 EDP Services $0.00 $0.00 $0.00 $0.00



705-8366 Legal Notices $0.00 $0.00 $0.00 $0.00

705-8373 Marketing, Public Inform. $399.00 $600.00 $1,150.00 $600.00

705-8375 Dues and Subscriptions $590.00 $1,175.00 $650.00 $1,100.00

705-8376 Training, Professional Dev. $4,095.00 $4,750.00 $3,900.00 $4,600.00


$9,238.00 $11,025.00 $12,200.00 $11,025.00

705-8510 Office Furniture & Equip. $0.00 $0.00 $0.00 $0.00

705-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

705-8580 Telephone/Radio Equip. $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

705-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$94,490.00 $98,164.00 $98,099.00 $100,196.00

ADMINISTRATION



Total Equipment


Total Personnel

Total Commodities

Human Resources Program (705)

38

The Police Department’s mission is to

provide expert and caring law

enforcement services to those who live,

work and travel in the City of Sycamore

by employing quality people who work

according to “best practices” in

partnership with the community. The

FY14 department budget assumes a

commitment to 30 sworn police officers.

FY2012-2013 Achievements • Assisted the Illinois State Police and the

States Attorney’s Office in the arrest

and conviction of the man responsible

for a 1957 murder.

• Effectively moved into the new 18,000

square foot police facility without

compromising operations.

• Made significant progress in the Illinois

Law Enforcement Accreditation

Program.

FY2013-2014 Goals • Issue New Policy Manual using ILEAP

standards and Achieve State

Accreditation.

• Update and Implement Strategic Plan

2013-2017.

• Reduce workplace injuries by reviewing

incidents and by providing intensified

training in Emergency Driving, Use of

Force, control tactics and handling

mentally ill and emotionally disturbed

Persons.

Department Budget: $3,491,154

8100 Personnel $2,706,054


8300 Contractual

Services

$738,000


8500 Equipment $2,500

8600 Remodeling/

Renovation

$0.0

Total $3,491,154

Department Personnel: Full-Time

Equivalents (FTE)


Chief 1 1 1

Lieutenants 2 2 2

Sergeants 6 6 6

Patrol Officers 18 17 17

Detectives 3 4 4

Records Clerk 1 1 1

Secretary 1 1 1

Community Svc Ofc 1 1 1

Parking Officers

(Two Part Time)

1 1 1

Crossing Guards

(10 Part Time)

5 5 5

Auxiliary Police

(11Part Time)

1 1 1

TOTAL 40 40 40

POLICE Department (521)

39

Code Description FY 12 Actual FY 13 Budget FY 13 Estimate FY 14 Budget

521-8100 Salaries--Regular $2,300,226.00 $2,382,976.00 $2,324,173.00 $2,436,550.00

521-8102 Salaries--Overtime $110,792.00 $115,000.00 $133,500.00 $129,000.00


521-8171 FICA $12,989.00 $14,124.00 $14,124.00 $15,089.00


521-8173 IMRF $17,749.00 $19,070.00 $19,070.00 $23,268.00

$2,521,445.00 $2,621,235.00 $2,581,632.00 $2,706,054.00



521-8219 Building Supplies $9,401.00 $2,000.00 $3,205.00 $2,000.00

521-8242 Patrol Supplies $19,747.00 $16,000.00 $18,062.00 $16,000.00

521-8243 Investigation Supplies $1,913.00 $2,000.00 $2,000.00 $2,000.00

521-8249 DARE Supplies $0.00 $0.00 $0.00 $0.00

521-8270 Wearing Apparel $10,294.00 $12,000.00 $13,000.00 $12,000.00

521-8291 Janitorial Supplies $0.00 $0.00 $0.00 $0.00

521-8295 Small Tools/Equipment $6,155.00 $4,600.00 $6,980.00 $4,600.00

521-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$58,319.00 $44,600.00 $51,247.00 $44,600.00

521-8301 Rental Equipment $7,262.00 $7,000.00 $7,500.00 $0.00

521-8303 Meal Allowance $5,899.00 $4,500.00 $4,500.00 $4,500.00

521-8304 Car Allowance $0.00 $0.00 $0.00 $0.00

521-8305 Freight and Postage $1,477.00 $500.00 $1,400.00 $500.00

521-8306 Special Events $0.00 $0.00 $0.00 $0.00

521-8310 Equipment, R&M $5,001.00 $0.00 $0.00 $5,000.00

521-8315 Vehicles, R&M $30,265.00 $22,000.00 $25,000.00 $22,000.00

521-8320 Intergovernmental Services $17,131.00 $19,000.00 $24,000.00 $19,000.00

521-8337 Telephone System $10,745.00 $11,000.00 $11,000.00 $11,000.00

521-8344 Dispatch DeKalb County $621,333.00 $657,000.00 $657,000.00 $665,000.00


521-8366 Legal Notices $0.00 $0.00 $0.00 $0.00




$714,044.00 $732,000.00 $742,800.00 $738,000.00

$0.00 $0.00 $0.00 $0.00

521-8510 Office Furniture & Equipment $1,372.00 $0.00 $0.00 $0.00

521-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

521-8521 Vehicles $0.00 $0.00 $0.00 $0.00

521-8540 Machinery/Major Tools $1,894.00 $2,500.00 $0.00 $2,500.00


$3,266.00 $2,500.00 $0.00 $2,500.00

$0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$3,297,074.00 $3,400,335.00 $3,375,679.00 $3,491,154.00

POLICE


Total Other Services

Total Equipment


Total Transfers Out

Total Personnel

Total Commodities


Department (521)

40

Division Overview

The Police Administration Division

provides overall management of all

police services, policy formulation and

implementation, financial management,

training and budget administration for

the department. This division also

includes the Records and Parking

Enforcement Program, Auxiliary Police

and the Community Services Program.

FY2012-2013 Accomplishments See Program Narratives

FY2013-2014 Goals See Program Narratives

Division Budget: $1,313,997

8100 Personnel $528,897


8300 Contractual

Services

$738,000


Total $1,313,997

Division Personnel:


Personnel FY

12

FY

13

FY

14

Chief 1 1 1

Lieutenant 2 2 2

Secretary 1 1 1

CSO 1 1 1

Records Clerk 1 1 1

Parking Officer

(Two Part Time)

1 1 1

Auxiliary Police

(10 Part Time)

1 1 1

TOTAL 8 8 8

POLICE Administration Division (610)

41





610-8171 FICA $10,244.00 $10,827.00 $10,827.00 $11,541.00


610-8173 IMRF $17,749.00 $19,070.00 $19,070.00 $23,268.00

$502,319.00 $510,875.00 $511,575.00 $528,897.00




610-8242 Patrol Supplies $19,747.00 $16,000.00 $18,062.00 $16,000.00


610-8249 DARE Supplies $0.00 $0.00 $0.00 $0.00

610-8270 Wearing Apparel $10,294.00 $12,000.00 $13,000.00 $12,000.00

610-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00



610-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$58,319.00 $44,600.00 $51,247.00 $44,600.00


610-8303 Meal Allowance $5,899.00 $4,500.00 $4,500.00 $4,500.00

610-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


610-8310 Equipment, R&M $5,001.00 $0.00 $0.00 $5,000.00

610-8315 Vehicles, R&M $30,265.00 $22,000.00 $25,000.00 $22,000.00


610-8330 EDP Services $0.00 $0.00 $0.00 $0.00




610-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

610-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$714,044.00 $732,000.00 $742,800.00 $738,000.00


610-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

610-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$3,266.00 $2,500.00 $0.00 $2,500.00

$0.00 $0.00 $0.00 $0.00

$1,277,948.00 $1,289,975.00 $1,305,622.00 $1,313,997.00

POLICE


Total Equipment


Total Personnel

Total Commodities


Administration Division (610)

42

Program Overview

The Administration Program of the

Administration Division consists of the

Chief of Police, the Operations

Lieutenant, the Support Services

Lieutenant and the Command Staff

Secretary. The department’s commodity

and contractual expenditures come

from this program, including the annual

dispatch contract with DeKalb County.

FY2012-2013 Accomplishments • Made significant progress toward

Illinois Law Enforcement

Accreditation.

• Effectively moved into the new

police facility without compromising

operations.

FY2013-2014 Goals • Issue New Policy Manual using ILEAP

standards and achieve state

accreditation.

• Update and implement Strategic

Plan 2013-2017.

Program Budget: $1,154,158

8100 Personnel $369,058


8300 Contractual

Services $738,000


Total $1,154,158

Program Personnel:


Personnel FY

12

FY

13

FY

14

Chief 1 1 1

Lieutenant 2 2 2

Secretary 1 1 1

TOTAL 4 4 4

POLICE Administration Program (710)

43




710-8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00710-8170 $0.00 $0.00 $0.00 $0.00

710-8171 FICA $3,038.00 $3,137.00 $3,137.00 $3,245.00


710-8173 IMRF $5,497.00 $5,988.00 $5,988.00 $6,814.00

$360,966.00 $362,837.00 $362,837.00 $369,058.00




710-8242 Patrol Supplies $19,747.00 $16,000.00 $18,062.00 $16,000.00


710-8270 Wearing Apparel $10,294.00 $12,000.00 $13,000.00 $12,000.00

710-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00



710-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$58,319.00 $44,600.00 $51,247.00 $44,600.00


710-8303 Meal Allowance $5,899.00 $4,500.00 $4,500.00 $4,500.00

710-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


710-8310 Equipment, R&M $5,001.00 $0.00 $0.00 $5,000.00

710-8315 Vehicles, R&M $30,265.00 $22,000.00 $25,000.00 $22,000.00


710-8330 EDP Services $0.00 $0.00 $0.00 $0.00




710-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

710-8349 Legal Services $0.00 $0.00 $0.00 $0.00

710-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$714,044.00 $732,000.00 $742,800.00 $738,000.00


710-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$3,266.00 $2,500.00 $2,500.00 $2,500.00

$0.00 $0.00 $0.00 $0.00

$1,136,595.00 $1,141,937.00 $1,159,384.00 $1,154,158.00

POLICE


Total Equipment


Total Personnel

Total Commodities



44

Program Overview

This program handles police record

keeping and parking enforcement.

Employees work normal business hours

and handle telephone and walk-in

requests.

FY 2012-2013 Accomplishments • Maintained effective records section

operations while adjusting to the

new police facility.

FY 2013-2014 Goals • Cross-train all personnel to handle

all program functions.

• Install and integrate new electronic

ticketing system.

Program Budget $93,294


8200 Commodities 0

8300 Contractual

Services

0


8500 Equipment 0

Total $93,294

Program Personnel:


Personnel FY

12

FY

13

FY

14

Records Clerk 1 1 1

Parking Officers

(Two Part Time) 1 1 1

TOTAL 2 2 2

POLICE Records & Parking Enforcement Program (716)

45





716-8171 FICA $4,353.00 $4,612.00 $4,612.00 $4,853.00


716-8173 IMRF $7,485.00 $8,004.00 $8,004.00 $10,174.00

$83,876.00 $86,965.00 $86,965.00 $93,294.00



716-8219 Building Supplies $0.00 $0.00 $0.00 $0.00

716-8242 Patrol Supplies $0.00 $0.00 $0.00 $0.00

716-8243 Investigation Supplies $0.00 $0.00 $0.00 $0.00

716-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00

716-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00



716-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00


716-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

716-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


716-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00

716-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00


716-8330 EDP Services $0.00 $0.00 $0.00 $0.00


716-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

716-8349 Legal Services $0.00 $0.00 $0.00 $0.00

716-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$0.00 $0.00 $0.00 $0.00


716-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

716-8521 Vehicles $0.00 $0.00 $0.00 $0.00

716-8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00

716-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$83,876.00 $86,965.00 $86,965.00 $93,294.00

POLICE


Total Equipment


Total Personnel

Total Commodities


Records & Parking Enforcement Program (716)

46

Program Overview

The Community Services Program

provides administrative support for

department through the Auxiliary Police

Program and a Community Service

Officer assigned as code enforcement

officer and evidence custodian.

FY2012-2013 Accomplishments • Conducted numerous ordinance-

related investigations and

interventions.

• Successfully reorganized the bar

coding system in the new evidence

and property facility.

FY2013-14 Goals • Investigate and enforce ordinance

and code violations.

• Provide traffic direction and crowd

security at special events.

• Maintain evidence/property room

according to ILEAP professional

standards.



8200 Commodities $0

8300 Contractual

Services

$0


8500 Equipment $0

8600 Remodeling/

Renovation

$0

Total $66,545

Program Personnel:


Personnel FY

12

FY

13

FY

14

CSO 1 1 1

TOTAL 1 1 1

POLICE Community Services Program (717)

47





717-8171 FICA $2,853.00 $3,078.00 $3,078.00 $3,443.00


717-8173 IMRF $4,767.00 $5,078.00 $5,078.00 $6,280.00

$57,477.00 $61,073.00 $61,773.00 $66,545.00




717-8242 Patrol Supplies $0.00 $0.00 $0.00 $0.00


717-8249 DARE Supplies $0.00 $0.00 $0.00 $0.00

717-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00

717-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00



717-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00


717-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

717-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


717-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00

717-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00


717-8330 EDP Services $0.00 $0.00 $0.00 $0.00


717-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

717-8349 Legal Services $0.00 $0.00 $0.00 $0.00

717-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$0.00 $0.00 $0.00 $0.00


717-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

717-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$0.00 $0.00 $0.00 $0.00

717-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$57,477.00 $61,073.00 $61,773.00 $66,545.00

POLICE


Total Equipment


Total Personnel

Total Commodities


Community Services Program (717)

48

Division Overview

The Police Operations Division consists

of three programs that provide the

services necessary to keep Sycamore

safe: Uniformed Patrol, Investigations,

and School Crossing Guards. This

division is commanded by a Lieutenant.

FY 2012-2013 Accomplishments

See Program Narratives

FY 2013-2014 Goals

See Program Narratives


8100 Personnel $2,177,157

8200 Commodities $0

8300 Contractual

Services

$0


8500 Equipment $0

Total $2,177,157

Division Personnel:


Personnel FY

12

FY

13

FY

14

Sergeants 6 6 6


Detectives 3 4 4

Crossing Guards

(11Part Time)

5 5 5

TOTAL 32 32 32

POLICE Operations Division (611)

49





611-8171 FICA $2,745.00 $3,297.00 $3,297.00 $3,548.00


611-8173 IMRF $0.00 $0.00 $0.00 $0.00

$2,019,126.00 $2,110,360.00 $2,070,057.00 $2,177,157.00




611-8223 Equipment R & M $0.00 $0.00 $0.00 $0.00

611-8226 Vehicle Maintenance Parts $0.00 $0.00 $0.00 $0.00

611-8241 Ambulance Supplies $0.00 $0.00 $0.00 $0.00

611-8242 Patrol Supplies $0.00 $0.00 $0.00 $0.00


611-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00

611-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00


611-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

611-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


611-8343 Developmental Services $0.00 $0.00 $0.00 $0.00

611-8344 Dispatch Service-DeKCty $0.00 $0.00 $0.00 $0.00




$0.00 $0.00 $0.00 $0.00


611-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

611-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$0.00 $0.00 $0.00 $0.00

611-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$2,019,126.00 $2,110,360.00 $2,070,057.00 $2,177,157.00

POLICE


Total Equipment


Total Transfers Out

Total Personnel

Total Commodities


Operations Division (611)

50

Program Overview

The Patrol Program of the Police

Operations Division handles police

responses to calls for assistance,

criminal offenses, and traffic accidents

and emergency situations. It is the

largest cost center of the Police

Department.

FY 2012-2013 Accomplishments • Continued to improve neighbor

patrol and traffic enforcement

services.

• Adjusted to the new police facility

while maintaining effective police

operations.

FY 20123-2014 Goals • Continue to improve neighborhood

patrol and traffic enforcement

services;

• Provide specialized training for

handling EDPs (Emotionally

Disturbed Persons); emergency

driving, use of force certifications;

and high risk response situations.


8100 Personnel $1,708,262

8200 Commodities $0

8300 Contractual

Services

$0


8500 Equipment $0

Total $1,708,262

Program Personnel:


Personnel FY

12

FY

13

FY

14

Sergeants 5 5 5


TOTAL 23 22 22

POLICE Patrol Program (712)

51

Code Description FY 12 Actual FY 13 Budget FY13 Estimate FY 14 Budget




712-8171 FICA $0.00 $0.00 $0.00 $0.00


712-8173 IMRF $0.00 $0.00 $0.00 $0.00

$1,646,025.00 $1,668,134.00 $1,653,751.00 $1,708,262.00





712-8242 Patrol Supplies $0.00 $0.00 $0.00 $0.00


712-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00

712-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00



712-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00


712-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

712-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


712-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00

712-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00


712-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

712-8349 Legal Services $0.00 $0.00 $0.00 $0.00

712-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$0.00 $0.00 $0.00 $0.00


712-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

712-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$0.00 $0.00 $0.00 $0.00

712-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$1,646,025.00 $1,668,134.00 $1,653,751.00 $1,708,262.00

POLICE


Total Equipment


Total Personnel

Total Commodities


Patrol Program (712)

52

Program Overview

The Investigations Program of the Police

Operations Division is responsible for

follow-up investigations of criminal

activity and background investigations

on applicants for city permits and

employment. One detective is assigned

as a full-time School Resource Office in

the Sycamore School System.

FY 2012-2013 Accomplishments • Upgraded surveillance equipment.

• Assisted State Police in high profile

murder investigation.

FY 2013-2014 Goals • Continue detective training.

• Maintain SRO in high school.

• Place greater emphasis on identity

theft, fraud and computer related

crimes


8100 Personnel $409,418

8200 Commodities $0

8300 Contractual

Services

$0


8500 Equipment $0

Total $409,418

Program Personnel:


Personnel FY

12

FY

13

FY

14

Sergeant 1 1 1

Detectives 4 4 4

TOTAL 4 5 5

POLICE Investigations Program (713)

53





713-8171 FICA $0.00 $0.00 $0.00 $0.00


713-8173 IMRF $0.00 $0.00 $0.00 $0.00

$326,085.00 $390,192.00 $364,272.00 $409,418.00




713-8242 Crime Prevention/Drug Edu $0.00 $0.00 $0.00 $0.00


713-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00

713-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00



713-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00


713-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

713-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


713-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00

713-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00


713-8330 EDP Services $0.00 $0.00 $0.00 $0.00


713-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

713-8349 Legal Services $0.00 $0.00 $0.00 $0.00

713-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$0.00 $0.00 $0.00 $0.00


713-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

713-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$0.00 $0.00 $0.00 $0.00

713-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$326,085.00 $390,192.00 $364,272.00 $409,418.00

POLICE


Total Equipment


Total Personnel

Total Commodities


Investigations Program (713)

54

Program Overview

The Crossing Guard Program of the

Operations Division provides ten part-

time crossing guards who provide safe

street-crossing locations for Sycamore’s

school children and assist at selected

special events.

FY 2012-2013 Accomplishments • Enhanced Crossing Guard training.

• Used Crossing Guards during the

Pumpkin Festival.

• Selected and trained one new

Crossing Guard for a new location.

FY2013-2014 Goals • Train replacements.

• Continue to use Crossing Guards for

special events.

• Replace equipment and clothing as

needed.



8200 Commodities $0

8300 Contractual

Services

$0


8500 Equipment $0

Total $59,447

Program Personnel:


Personnel FY1

2

FY

13

FY

14

Crossing Guards

(11Part Time)

5 5 5

TOTAL 5 5 5

POLICE Crossing Guard Program (715)

55





715-8171 FICA $2,745.00 $3,297.00 $3,297.00 $3,548.00


715-8173 IMRF $0.00 $0.00 $0.00 $0.00

$47,016.00 $52,034.00 $52,034.00 $59,477.00




715-8242 Patrol Supplies $0.00 $0.00 $0.00 $0.00


715-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00

715-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00



715-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00


715-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

715-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


715-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00

715-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00


715-8330 EDP Services $0.00 $0.00 $0.00 $0.00


715-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00





$0.00 $0.00 $0.00 $0.00


715-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

715-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$0.00 $0.00 $0.00 $0.00

715-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$47,016.00 $52,034.00 $52,034.00 $59,477.00

POLICE


Total Equipment


Total Personnel

Total Commodities


Crossing Guard Program (715)

56

Department Overview

The Fire Department’s mission is to

protect the lives and property of

residents of the City of Sycamore

residents and the Sycamore Fire

Protection District from the adverse

effects of fires, sudden medical

emergencies, and exposure to

hazardous conditions created by

persons or nature.


� Provide trained staff to meet

demand for emergency services. In

FY 12, there were 1,965 calls for

emergency service, an increase of

almost 3% (59 incidents) over FY 11.

Over 81% (1,595) of the total calls

were Emergency Medical Services,

while the remaining 19% included

fire and non-fire responses.

� Purchased and placed into

emergency service a replacement

ambulance.

� Continued to maintain emergency

response vehicles, response

equipment, and two fire stations.

FY2013-2014 Goals

� Continue to revise and update

policies and procedures to enhance

personnel safety and operational

efficiency.

� Develop a five-year strategic plan for

the period 2013-18.

� Continue the Fire Department risk

management/training program in an

effort to increase personnel safety

and reduce firefighter injuries.


8100 Personnel $2,637,415


8300 Contractual

Services $52,300



8600 Remodeling/

Renovation $0

Total $2,769,515



Personnel FY

12

FY

13

FY

14

Chief 1 1 1

Assistant Fire

Chief

2 2 2

Lieutenant 7 7 7

Firefighter 19 19 19

Paid On-Call 16 14 18

Secretary 1 1 1

TOTAL 46 44 48

FIRE Department (522)

57





522-8171 FICA $3,089.00 $3,808.00 $3,450.00 $4,293.00


522-8173 IMRF $4,951.00 $5,493.00 $5,300.00 $6,131.00

$2,513,334.00 $2,550,768.00 $2,532,885.00 $2,637,415.00

522-8202 Printed Materials $3,115.00 $3,600.00 $1,230.00 $500.00



522-8226 Vehicle Maintenance Parts $4,407.00 $6,500.00 $8,800.00 $8,775.00

522-8228 Street/Alley materials $0.00 $0.00 $0.00 $0.00

522-8240 Firefighting Supplies $8,533.00 $7,000.00 $7,050.00 $7,000.00

522-8241 Ambulance Supplies $32,077.00 $31,500.00 $45,750.00 $35,000.00


522-8270 Wearing Apparel $7,500.00 $7,800.00 $9,340.00 $9,250.00

522-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


522-8299 Commodities, NEC $50.00 $0.00 $0.00 $0.00

$65,165.00 $67,600.00 $83,170.00 $72,050.00


522-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

522-8304 Car Allowance $0.00 $0.00 $0.00 $0.00

522-8305 Freight and Postage $1,349.00 $1,500.00 $775.00 $750.00

522-8310 Equipment, R&M $9,059.00 $9,000.00 $7,700.00 $7,750.00

522-8315 Vehicles, R&M $8,571.00 $8,500.00 $9,400.00 $5,000.00


522-8330 EDP Services $6,592.00 $6,600.00 $6,250.00 $6,600.00


522-8348 Buildings, R&M--NEC $3,524.00 $4,000.00 $3,750.00 $4,000.00

522-8349 Legal Services $0.00 $0.00 $0.00 $0.00

522-8366 Legal Notices $0.00 $0.00 $0.00 $0.00

522-8373 Marketing, Public Information $683.00 $900.00 $1,800.00 $1,800.00

522-8375 Dues and Subscriptions $925.00 $1,000.00 $1,500.00 $1,500.00



$51,180.00 $55,900.00 $54,025.00 $52,300.00

522-8510 Office Furniture & Equipment $1,422.00 $1,000.00 $750.00 $500.00

522-8515 EDP Equipment $300.00 $0.00 $0.00 $500.00

522-8521 Vehicles $0.00 $0.00 $0.00 $0.00


522-8580 Telephone/Radio Equipment $7,215.00 $7,600.00 $7,040.00 $6,750.00

$8,937.00 $8,600.00 $7,790.00 $7,750.00

522-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$2,638,616.00 $2,682,868.00 $2,677,870.00 $2,769,515.00

FIRE


Total Equipment


Total Personnel

Total Commodities


Department (522)

58

Division Overview

The Administration Division of the Fire

Department is responsible for the

overall management of the

department’s operations, including

budget preparation and administration,

policy formulation and administration,

and emergency service planning. The

Division also coordinates the Paid-On-

Call College Intern Program.

FY2012-2013 Accomplishments

� See Administration and Internship

Program narratives.

FY2013-2014 Goals

� See Administration and Internship

Program narratives.

Division Budget: $311,668

8100 Personnel $270,693


8300 Contractual

Services

$20,550



8600 Remodeling/

Renovation

$0.00

Total $311,668

Division Personnel: Full-Time

Equivalents (FTE)

Personnel FY

12

FY

13

FY

14

Chief 1 1 1

Assistant Fire Chief 1 1 1

Secretary 1 1 1

Intern Paid On-Call 5 3 5

TOTAL 8 6 8

FIRE Administration Division (620)

59

Code Description FY 12 Actual FY 13 Budget FY 13 Est FY 14 Budget




620-8171 FICA $2,895.00 $3,364.00 $3,025.00 $3,579.00


620-8173 IMRF $4,951.00 $5,493.00 $5,300.00 $6,131.00

$246,500.00 $264,585.00 $221,825.00 $270,693.00






620-8240 Firefighting Supplies $12.00 $0.00 $0.00 $0.00



620-8270 Wearing Apparel $1,376.00 $1,300.00 $3,700.00 $2,750.00

620-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


620-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$13,883.00 $16,100.00 $15,930.00 $14,775.00


620-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

620-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


620-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00

620-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00


620-8330 EDP Services $6,592.00 $6,600.00 $6,250.00 $6,600.00

620-8345 Medical Services $856.00 $1,800.00 $1,200.00 $1,200.00

620-8348 Buildings, R&M--NEC $3,524.00 $4,000.00 $3,750.00 $4,000.00

620-8349 Legal Services $0.00 $0.00 $0.00 $0.00

620-8366 Legal Notices $0.00 $0.00 $0.00 $0.00



620-8376 Training, Professional Devel $790.00 $1,750.00 $1,750.00 $1,750.00


$16,337.00 $19,650.00 $19,975.00 $20,550.00


620-8515 EDP Equipment $300.00 $0.00 $0.00 $500.00

620-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$6,498.00 $6,000.00 $5,150.00 $5,650.00

620-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$283,218.00 $306,335.00 $262,880.00 $311,668.00

FIRE


Total Equipment


Total Personnel

Total Commodities


Administration Division (620)

60

Program Overview

The Administration Division of the Fire

Department is responsible for the

overall management of the

department’s operations, including

budget preparation and administration,

policy formulation and administration,

and emergency service planning. The

Division also coordinates the Paid-On-

Call College Intern Program.


� Continued cooperative relationship

with the Firefighter Collective

Bargaining group.

� Continued efforts with employee

injury prevention program.

� Assisted the Board of Fire and Police

Commissioners on the creation of a

Firefighters eligibility list.

� Prepared and presented FY 12 Fire

Department Annual Report.

� Updated Fire Department WEB

page.

� Applied for two grants

FY2013-2014 Goals

� Develop and present a Fire

Department strategic plan.

� Continue to pursue grants for EMS

equipment, fire equipment and

training.

� Continue efforts to decrease the

number of work related injuries and

time lost to injuries.

� Continue to review/update Fire

Department policies and procedures

to enhance personnel safety and

operational efficiency.


8100 Personnel $259,549


8300 Contractual

Services

$20,550

8400 Other Services

$0.00


8600 Remodeling/

Renovation

$0.00

Total $299,774


Equivalents (FTE)

Personnel FY

12

FY

13

FY

14

Chief 1 1 1

Assistant Fire Chief 1 1 1

Secretary 1 1 1

TOTAL 3 3 3

FIRE Administration Program (720)

61





720-8171 FICA $2,590.00 $2,878.00 $2,650.00 $2,929.00


720-8173 IMRF $4,951.00 $5,493.00 $5,300.00 $6,131.00

$241,270.00 $256,099.00 $215,250.00 $259,549.00





720-8228 Street/Alley Materials $0.00 $0.00 $0.00 $0.00




720-8270 Wearing Apparel $1,211.00 $800.00 $3,000.00 $2,000.00

720-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


720-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$13,718.00 $15,600.00 $15,230.00 $14,025.00


720-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

720-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


720-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00

720-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00


720-8330 EDP Services $6,592.00 $6,600.00 $6,250.00 $6,600.00

720-8345 Medical Services $798.00 $1,800.00 $1,200.00 $1,200.00

720-8348 Buildings, R&M--NEC $3,524.00 $4,000.00 $3,750.00 $4,000.00

720-8349 Legal Services $0.00 $0.00 $0.00 $0.00

720-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$16,279.00 $19,650.00 $19,975.00 $20,550.00


720-8515 EDP Equipment $300.00 $0.00 $0.00 $500.00

720-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$6,498.00 $6,000.00 $5,150.00 $5,650.00

720-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$277,765.00 $297,349.00 $255,605.00 $299,774.00

FIRE


Total Equipment


Total Personnel

Total Commodities



62

Program Overview

The Internship Program of the Fire

Administration Division began in FY04 to

augment the traditional paid-on-call

firefighter ranks. Pain on call

Firefighter/Interns agree to serve the

Sycamore Fire Department for a

minimum of three years, by working

with the career staff a minimum of 24

hours per week, in addition to

remaining a full-time college student

maintaining at least a C average. During

their intern experience, the intern is

required to successfully complete the

Emergency Medical Technician - Basic

course, the basic Firefighter Fire

Academy training course, and

Paramedic training. College interns are

responsible for all training costs

associated with their participation in the

Intern Program.


� Continued partnership with the

Firefighter Collective Bargaining

group in the administration of this

program.

� Successfully hired two Paid on call

Firefighter/Interns.

� Monitored and evaluated current

Paid on call Firefighter/Interns

development.

FY2013-2014 Goals

� Continue the partnership with the

Firefighter Collective Bargaining

group in the administration of this

program

� Hire two replacement Paid on call

Firefighter/Interns.

� Re-evaluate Intern program for

possible improvements.

Program Budget: $11,894.00

8100 Personnel $11,144.00

8200 Commodities $750

8300 Contractual

Services

$0.00

8400 Other Services

$0.00


8600 Remodeling/

Renovation

$0.00

Total $11,894.00


Equivalents (FTE)


Interns 5 3 5

TOTAL 5 3 5

FIRE Intern Program (722)

63





722-8171 FICA $305.00 $486.00 $375.00 $650.00


722-8173 IMRF $0.00 $0.00 $0.00 $0.00

$5,230.00 $8,486.00 $6,575.00 $11,144.00









722-8270 Wearing Apparel $165.00 $500.00 $700.00 $750.00

722-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


722-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$165.00 $500.00 $700.00 $750.00


722-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

722-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


722-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00

722-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00


722-8330 EDP Services $0.00 $0.00 $0.00 $0.00


722-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

722-8349 Legal Services $0.00 $0.00 $0.00 $0.00

722-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$58.00 $0.00 $0.00 $0.00


722-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

722-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$0.00 $0.00 $0.00 $0.00

722-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$5,453.00 $8,986.00 $7,275.00 $11,894.00

FIRE


Total Equipment


Total Personnel

Total Commodities


Intern Program (722)

64

Division Overview

The Operations Division of the Fire

Department is responsible for providing

emergency and non-emergency

response by fully-trained and equipped

personnel to Fire, Emergency medical

services, and all other non-fire requests

for service.


� See Operations Program Narrative.

FY2013-2014 Goals

� See Operations Program Narrative.


8100 Personnel $2,366,722


8300 Contractual

Services

$31,750

8400 Other Services 0.00


8600 Remodeling/

Renovation

0.00

Total $2,457,847

Division Personnel: Full-Time

Equivalents (FTE)

Personnel FY

12

FY

13

FY

14

Chief 0 0 0

Assistant Fire

Chief 1 1 1

Lieutenant 7 7 7



TOTAL 38 38 40

FIRE Operations Division (621)

65





621-8171 FICA $194.00 $444.00 $425.00 $714.00


621-8173 IMRF $0.00 $0.00 $0.00 $0.00

$2,266,834.00 $2,286,183.00 $2,311,060.00 $2,366,722.00









621-8270 Wearing Apparel $6,124.00 $6,500.00 $5,640.00 $6,500.00

621-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


621-8299 Commodities, NEC $50.00 $0.00 $0.00 $0.00

$51,282.00 $51,500.00 $67,240.00 $57,275.00


621-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

621-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


621-8310 Equipment, R&M $9,059.00 $9,000.00 $7,700.00 $7,750.00

621-8315 Vehicles, R&M $8,571.00 $8,500.00 $9,400.00 $5,000.00


621-8330 EDP Services $0.00 $0.00 $0.00 $0.00


621-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

621-8349 Legal Services $0.00 $0.00 $0.00 $0.00

621-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$34,843.00 $36,250.00 $34,050.00 $31,750.00


621-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

621-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$2,439.00 $2,600.00 $2,640.00 $2,100.00

621-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$2,355,398.00 $2,376,533.00 $2,414,990.00 $2,457,847.00

FIRE


Total Equipment


Total Personnel

Total Commodities


Operations Division (621)

66

Program Overview

The Operations Program of the Fire

Department is responsible for providing

emergency and non-emergency

response by fully-trained and equipped

personnel to Fire, Emergency medical

services, and all non-fire requests for

service.


� Specified, purchased, and place into

service a replacement ambulance

� Continued monthly back injury

prevention training as part of the

Fire Department injury reduction

program.

� Completed the internal remodel of

Fire Station #1 basement space for

use a workout room and

Quartermaster storage space.

� Continued to maintain emergency

response vehicles, response

equipment, and two fire stations.

� Continue active participation with

the MABAS Division 6 mutual aid

organization

FY2013-2014 Goals

� Continue to review/update

Operational Policies & Procedures

� Continue internal injury prevention

efforts to reduce on-duty injuries

� Implement first year of a multi-year

basic training plan for firefighters

and officers

� Continue to provide preventative

maintenance on all emergency

vehicles, response equipment, and

fire stations

Program Budget $2,457,847

8100 Personnel $2,366,722


8300 Contractual

Services $31,750



8600 Remodeling/

Renovation $0

Total $2,457,847


Equivalents (FTE)

Personnel FY

12

FY

13

FY

14

Chief 0 0 0

Assistant Fire

Chief

1 1 1

Lieutenant 7 7 7



TOTAL 38 38 40

FIRE Operations Program (721)

67





721-8171 FICA $194.00 $444.00 $425.00 $714.00


721-8173 IMRF $0.00 $0.00 $0.00 $0.00

$2,266,834.00 $2,286,183.00 $2,311,060.00 $2,366,722.00









721-8270 Wearing Apparel $6,124.00 $6,500.00 $5,640.00 $6,500.00

721-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


721-8299 Commodities, NEC $50.00 $0.00 $0.00 $0.00

$51,282.00 $51,500.00 $67,240.00 $57,275.00


721-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

721-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


721-8310 Equipment, R&M $9,059.00 $9,000.00 $7,700.00 $7,750.00

721-8315 Vehicles, R&M $8,571.00 $8,500.00 $9,400.00 $5,000.00


721-8330 EDP Services $0.00 $0.00 $0.00 $0.00


721-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

721-8349 Legal Services $0.00 $0.00 $0.00 $0.00

721-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$34,843.00 $36,250.00 $34,050.00 $31,750.00


721-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

721-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$2,439.00 $2,600.00 $2,640.00 $2,100.00

721-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$2,355,398.00 $2,376,533.00 $2,414,990.00 $2,457,847.00

FIRE


Total Equipment


Total Personnel

Total Commodities


Operations Program (721)

68

Department Overview

The Public Works Department is comprised

of three divisions, the Street Division,

Treatment Plant and the Water Division.

FY2013-2014 Goals

� Complete design and start construction

of the Wastewater Treatment Plant

Phase II improvements.

� Construction of Well #10 Pump House.

� Installation and startup of Well #10

radium removal equipment.

� Expand annual street improvement

program.

Department Budget:

General Fund: $917,383

Sewer Fund: $2,565,653

Water Fund: $2,138,738

Total: $5,621,646

General Fund (Street Division):

8100 Personnel $427,233


8300 Contractual

Services $333,215



8600 Permanent

Improvements $0.00

Total $917,383

Sewer Fund (Treatment Plant Division):

8100 Personnel $875,095


8300 Contractual

Services $292,400

8400 Other Services $187,300


8600 Permanent

Improvements $55,000

9000 Transfers Out $866,662

Total $2,565,653

Water Fund (Water Division):

8100 Personnel $792,537


8300 Contractual

Services $537,150


8500 Equipment $159,000

8600 Permanent



Total $2,138,738



Personnel FY

12

FY

13

FY

14

Director 1 1 1

Assistant Director 1 1 1

Superintendent 3 3 3

Assistant


Mechanic 1 1 1

Laborer 18 18 19

Billing Coordinator 1 1 1

Custodian 1.5 1.5 1.5

Sycamore HS ICE

Student 0 0 0

TOTAL 26.5 26.5 27.5

PUBLIC WORKS DEPARTMENT Street, Water & Treatment Plant

69

Division Overview

The Street Division of the Public Works

Department has four programs:

Administration, Operations, Forestry,

and the Municipal Buildings.

The goal of the Street Division is to

provide responsive and effective

management and maintenance of city

streets, municipal buildings, and

seasonal services such as tree trimming,

leaf collection, snow and ice control,

and debris removal, allowing for safe

transportation throughout the

community. The department also

protects the environment through the

effective management, operation and

maintenance of the sanitary sewer and

storm water systems.

Division Highlights � The administrative functions of the

division are primarily performed by

the Superintendent of the Street

Division.

� 50% of non-administration

personnel costs were split equally

between the Water and Sewer

Funds

Division Budget: $917,383

8100 Personnel $427,233


8300 Contractual

Services $333,215



8600 Remodeling/

Renovation $0.00

Total: $917,383

Division Personnel:


Personnel FY

12

FY

13

FY

14

Director .33 .33 .33

Assistant Director .33 .33 .33


Assistant


Mechanic 1 1 1

Laborer 7 7 7


Sycamore HS ICE

Student 0 0 0

TOTAL 11.2 11.2 11.2

STREET DIVISION (Public Works) Department (541)

70





541-8171 FICA $23,956.00 $26,401.00 $25,947.00 $26,841.00


541-8173 IMRF $43,270.00 $50,125.00 $49,221.00 $58,719.00

$438,168.00 $447,608.00 $438,618.00 $427,233.00





541-8227 Sweeper Parts $4,973.00 $4,500.00 $9,425.00 $6,500.00

541-8228 Street/Alley Materials $46,384.00 $46,000.00 $45,750.00 $48,260.00

541-8229 Streetlights--Parts $1,570.00 $2,500.00 $2,000.00 $2,500.00

541-8230 Traffic Signals--Parts $1,949.00 $1,000.00 $850.00 $1,000.00

541-8231 Traffic and Street Signs $5,839.00 $7,000.00 $7,200.00 $8,500.00

541-8233 Storm Sewer Parts $4,665.00 $3,500.00 $3,800.00 $6,500.00

541-8235 Salt/Ice Control $980.00 $1,100.00 $975.00 $1,000.00

541-8237 Sidewalk R & M $404.00 $1,250.00 $2,660.00 $3,500.00

541-8238 Welding Supplies $1,320.00 $1,200.00 $1,200.00 $1,500.00

541-8270 Wearing Apparel $1,420.00 $1,425.00 $1,430.00 $1,500.00

541-8285 EDP Supplies $162.00 $250.00 $318.00 $500.00

541-8291 Janitorial Supplies $4,874.00 $6,100.00 $5,850.00 $7,750.00


541-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$122,989.00 $131,100.00 $134,158.00 $149,185.00


541-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

541-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


541-8310 Equipment, R&M $2,151.00 $1,950.00 $3,030.00 $2,650.00

541-8311 Building Mechanical R&M $5,891.00 $8,500.00 $6,800.00 $8,500.00

541-8313 Landscape/Grounds $24,357.00 $25,350.00 $23,995.00 $25,800.00

541-8314 Tree Planting $8,250.00 $5,000.00 $9,773.00 $8,500.00

541-8315 Vehicles, R&M $6,680.00 $2,700.00 $1,960.00 $4,750.00

541-8316 Street/Alley R&M $0.00 $0.00 $0.00 $0.00

541-8318 Traffic Signals R&M $28,613.00 $24,000.00 $22,500.00 $25,000.00

541-8319 Snow & Ice Control $0.00 $1,500.00 $500.00 $1,000.00


541-8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00

541-8322 Bridge R&M $0.00 $0.00 $0.00 $0.00

541-8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00

541-8325 Kishwaukee Rive R&M $0.00 $0.00 $0.00 $0.00

541-8327 Storm Sewer R&M $0.00 $0.00 $0.00 $0.00

541-8330 EDP Services $1,781.00 $1,350.00 $1,100.00 $3,500.00


541-8347 Nuisance Abatement $0.00 $500.00 $0.00 $500.00

541-8348 Buildings, R&M--NEC $88.00 $100.00 $77.00 $100.00

541-8349 Legal Services $0.00 $0.00 $0.00 $0.00

541-8352 Electricity $260,861.00 $267,300.00 $234,000.00 $240,000.00

541-8353 Natural Gas $4,260.00 $7,500.00 $4,900.00 $6,500.00

541-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00

541-8366 Legal Notices $0.00 $0.00 $0.00 $0.00



541-8376 Training, Professional Devel $90.00 $250.00 $195.00 $1,300.00

541-8385 Taxes, Licenses, Fees $209.00 $250.00 $190.00 $250.00

STREET DIVISION (Public Works)

Total Personnel

Total Commodities

Department (541)

71


$346,216.00 $349,390.00 $312,647.00 $333,215.00


541-8515 EDP Equipment $30.00 $50.00 $75.00 $550.00

541-8521 Vehicles $0.00 $0.00 $0.00 $0.00

541-8540 Machinery/Major Tools $1,476.00 $2,300.00 $2,310.00 $3,500.00


$4,914.00 $6,050.00 $5,700.00 $7,750.00

541-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00$0.00 $0.00 $0.00 $0.00

$912,287.00 $934,148.00 $891,123.00 $917,383.00TOTAL ALL EXPENDITURES

Total Equipment



72

Program Overview

The Street Administration Program

accounts for the management of the

Street Division.


� Coordination with Water Division to

help with snow removal.

� Tracked expenses of leaf pickup

program.

� Tracked expenses of snow removal.

� Coordinated sewer cleaning and

inspection with Treatment Plant.

FY2013-2014

GOALS

� Coordinate projects with the

Treatment Plant and Water

Divisions.

� 40% purchase of new single axle

dump truck with snow removal

equipment.

� Purchase of new line striping

machine.

� Purchase of new pothole patching

system. Mixes emulsion and

aggregate on site.


8100 Personnel $177,350

8200 Commodities $450

8300 Contractual

Services $1,850



8600 Remodeling/

Renovation $0.00

Total $183,700

Program Personnel:


Personnel FY

12

FY

13

FY

14




Assistant


TOTAL 1.6 1.6 1.6

STREET DIVISION Administration Program (730)

73





730-8171 FICA $8,516.00 $9,087.00 $9,087.00 $9,223.00


730-8173 IMRF $15,359.00 $16,990.00 $16,990.00 $19,363.00

$164,940.00 $172,635.00 $172,635.00 $177,350.00





730-8227 Sweeper Parts $0.00 $0.00 $0.00 $0.00


730-8229 Streetlights--Parts $0.00 $0.00 $0.00 $0.00

730-8230 Traffic Signals--Parts $0.00 $0.00 $0.00 $0.00

730-8231 Traffic and Street Signs $0.00 $0.00 $0.00 $0.00

730-8233 Storm Sewer Parts $0.00 $0.00 $0.00 $0.00

730-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00

730-8237 Sidewalk R & M $0.00 $0.00 $0.00 $0.00

730-8238 Welding Supplies $0.00 $0.00 $0.00 $0.00

730-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00

730-8285 EDP Supplies $162.00 $250.00 $200.00 $250.00



730-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$320.00 $400.00 $325.00 $450.00


730-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

730-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


730-8310 Equipment, R&M $0.00 $50.00 $0.00 $0.00

730-8311 Building Mechanical R&M $0.00 $0.00 $0.00 $0.00

730-8313 Landscape/Grounds $0.00 $0.00 $0.00 $0.00

730-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00

730-8316 Street/Alley R&M $0.00 $0.00 $0.00 $0.00

730-8318 Traffic Signals R&M $0.00 $0.00 $0.00 $0.00

730-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00


730-8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00

730-8322 Bridge R&M $0.00 $0.00 $0.00 $0.00

730-8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00


730-8327 Storm Sewer R&M $0.00 $0.00 $0.00 $0.00

730-8330 EDP Services $1,531.00 $1,350.00 $1,100.00 $1,500.00



730-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

730-8349 Legal Services $0.00 $0.00 $0.00 $0.00

730-8352 Electricity $0.00 $0.00 $0.00 $0.00

730-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00

730-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$1,822.00 $1,475.00 $1,115.00 $1,850.00

STREET DIVISION

Total Personnel

Total Commodities



74


730-8515 EDP Equipment $30.00 $50.00 $75.00 $550.00

730-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$3,427.00 $3,550.00 $3,275.00 $4,050.00


Total Equipment

75

Program Overview The Street Division’s Operations Program is

responsible for the on-going maintenance

of the public streets, sidewalks, storm

sewer system, sanitary sewer collection

system, public buildings, traffic signals and

equipment, streetlights, and other public

facilities.


� Maintained 87 miles of public streets.

� Maintained 2,885 storm catch basins.

� Maintained 1,600 storm manholes.

� Inspected and cleaned 376 catch basins.

� Replaced Parkmoor Ct. storm line

� 308’, 10” pipe.

� 3 concrete structures w/ grates.

� Curb and sidewalk.

� Repaired 33 catch basins

� New North Maple storm line

� Replaced driveway approaches and

sidewalks.

� Provided barricading and signs for

special events downtown.

FY2013-2014 Goals � Core out one block of Reckitt St. and

one alley in Turner addition. Replace

base material, compact and rough

grade.

� Repair of storm sewer system following

annual inspection.

� Purchase of new line striping machine.

� Purchase of new pothole patching

system. Mixes emulsion and aggregate

on site.

� 40% cost of new single axle plow truck.


8100 Personnel $177,692


8300 Contractual

Services $286,740



8600 Remodeling/

Renovation $0.00

Total $591,242

Program Personnel:


Personnel FY 12 FY 13 FY 14


Assistant


Mechanic 1 1 1

Laborer 7 7 6

Custodian 0 0 0

Sycamore HS ICE

Student 0 0 0

TOTAL 8.0 8.0 8.0

STREET DIVISION Operations Program (731)

76




731-8103 Salaries--Part-Time $6,229.00 $0.00 $0.00 $0.00

731-8171 FICA $13,568.00 $15,354.00 $14,900.00 $13,862.00


731-8173 IMRF $24,541.00 $29,404.00 $28,500.00 $31,250.00

$236,813.00 $237,395.00 $229,537.00 $177,692.00





731-8227 Sweeper Parts $4,973.00 $4,500.00 $9,425.00 $6,500.00

731-8228 Street/Alley Materials $46,384.00 $46,000.00 $45,750.00 $48,260.00

731-8229 Streetlights--Parts $1,570.00 $2,500.00 $2,000.00 $2,500.00

731-8230 Traffic Signals--Parts $1,949.00 $1,000.00 $850.00 $1,000.00

731-8231 Traffic and Street Signs $5,839.00 $7,000.00 $7,200.00 $8,500.00

731-8233 Storm Sewer Parts $4,665.00 $3,500.00 $3,800.00 $6,500.00

731-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00

731-8237 Sidewalk R & M $404.00 $1,250.00 $2,660.00 $3,500.00

731-8238 Welding Supplies $1,320.00 $1,200.00 $1,200.00 $1,500.00

731-8270 Wearing Apparel $1,360.00 $1,250.00 $1,240.00 $1,250.00

731-8285 EDP Supplies $0.00 $0.00 $118.00 $250.00



731-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$97,728.00 $111,450.00 $113,818.00 $124,160.00


731-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

731-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


731-8310 Equipment, R&M $2,106.00 $1,250.00 $1,000.00 $1,500.00



731-8314 Tree Planting $0.00 $0.00 $0.00 $0.00

731-8315 Vehicles, R&M $6,110.00 $2,200.00 $1,850.00 $3,500.00

731-8316 Street/Alley R&M $0.00 $0.00 $0.00 $0.00

731-8318 Traffic Signals R&M $28,613.00 $24,000.00 $22,500.00 $25,000.00

731-8319 Snow & Ice Control $0.00 $1,500.00 $500.00 $1,000.00


731-8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00

731-8322 Bridge R&M $0.00 $0.00 $0.00 $0.00

731-8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00


731-8327 Storm Sewer R&M $0.00 $0.00 $0.00 $0.00

731-8330 EDP Services $250.00 $0.00 $0.00 $2,000.00



731-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

731-8349 Legal Services $0.00 $0.00 $0.00 $0.00

731-8352 Electricity $260,861.00 $267,300.00 $234,000.00 $240,000.00

731-8353 Natural Gas $4,260.00 $7,500.00 $4,900.00 $6,500.00

731-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00

731-8366 Legal Notices $0.00 $0.00 $0.00 $0.00




STREET DIVISION

Total Personnel

Total Commodities


77



$306,771.00 $310,140.00 $269,135.00 $286,740.00


731-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

731-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$1,487.00 $1,650.00 $1,590.00 $2,650.00


Total Equipment


78

Program Overview

The Forestry Program of the Street

Division accounts for the

maintenance and enhancement of trees

and landscaping within the public rights

of way and on public property. In the

past only non-personnel costs were

reflected. With the increased labor

demands in maintaining current trees

and landscaping, along with addressing

the Emerald Ash Borer, one FTE was

moved from the Operations Program to

help reflect time spent in Forestry.

Labor costs for the bulk leaf pickup

program are still expended from the

Operations Program.

FY 2012-2013 Accomplishments � Earned Tree City USA award.

� Cleaned debris from city creeks and

drainage channels.

� 44 trees planted in fall tree planting

program.

� 135 dead or damaged trees taken

down: 114 by Street Division staff.

21 by private contractors.

FY2013-2014

Goals � Continue care of downtown trees.

� Maintain Tree City USA designation.

� Continue annual clearing of limbs

and debris from city creeks and

ditches.

� Increased funding for fall planting

program by over 50%.

� Continue leaf pickup as in previous

years.




8300 Contractual

Services $37,450



8600 Remodeling/

Renovation $0.00

Total $79,891

Program Personnel:


Personnel FY1

2

FY1

3

FY

14


Assistant


Mechanic 0 0 0

Laborer 0 0 1

Custodian 0 0 0

TOTAL 0 0 0

STREET DIVISION Forestry Program (732)

79


732-8100 Salaries--Regular $0.00 $0.00 $0.00 $29,600.00



732-8171 FICA $0.00 $0.00 $0.00 $1,850.00


732-8173 IMRF $0.00 $0.00 $0.00 $3,850.00

$0.00 $0.00 $0.00 $35,300.00





732-8227 Sweeper Parts $0.00 $0.00 $0.00 $0.00






732-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00

732-8237 Sidewalk R & M $0.00 $0.00 $0.00 $0.00


732-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00

732-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


732-8295 Small Tools/Equipment $411.00 $500.00 $870.00 $1,000.00

732-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$10,455.00 $4,000.00 $5,570.00 $6,250.00

732-8301 Rental Equipment $0.00 $0.00 $1,100.00 $1,200.00

732-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

732-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


732-8310 Equipment, R&M $45.00 $500.00 $2,030.00 $1,000.00


732-8313 Landscape/Grounds $23,980.00 $25,000.00 $23,500.00 $25,000.00

732-8314 Tree Planting $8,250.00 $5,000.00 $9,773.00 $8,500.00

732-8315 Vehicles, R&M $570.00 $500.00 $110.00 $1,250.00

732-8316 Street/Alley R&M $0.00 $0.00 $0.00 $0.00


732-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00


732-8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00

732-8322 Bridge R&M $0.00 $0.00 $0.00 $0.00

732-8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00


732-8327 Storm Sewer R&M $0.00 $0.00 $0.00 $0.00

732-8330 EDP Services $0.00 $0.00 $0.00 $0.00



732-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

732-8349 Legal Services $0.00 $0.00 $0.00 $0.00

STREET DIVISION

Total Personnel

Total Commodities

Forestry Program (732)

80

732-8352 Electricity $0.00 $0.00 $0.00 $0.00

732-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00

732-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$32,935.00 $31,300.00 $36,598.00 $37,450.00


732-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

732-8521 Vehicles $0.00 $0.00 $0.00 $0.00

732-8540 Machinery/Major Tools $0.00 $800.00 $810.00 $1,000.00


$0.00 $800.00 $810.00 $1,000.00


Total Equipment


81

Program Overview

The Municipal Buildings Program of the

Street Operations Division is responsible

for the full-time maintenance of the

Sycamore Center, Public Safety Building,

Engineering and Building Department

offices, Water Department offices and

the Public Works Building offices. This

program accounts for the work done by

one full-time and one part-time

custodian. Some of the non-personnel

costs associated with the Sycamore

Center’s maintenance are borne by the

Public Buildings Fund (Fund 11).

FY 2012-2013

Program Highlights � Maintained all public buildings,

including expanded area of new

Police Station.

� Ordered supplies for all public

buildings.

� Assisted with the seasonal

decorations of the Sycamore Center

and its windows.

FY 2013-2014

Goals

� Continue to maintain all public

buildings.




8300 Contractual

Services $7,175


8500 Equipment $50

8600 Remodeling/

Renovation $0.00

Total $62,441

Program Personnel:




Asst


Mechanic 0 0 0

Laborer 0 0 0


TOTAL 1.5 1.5 1.5

STREET DIVISION Municipal Buildings Program (734)

82





734-8171 FICA $1,872.00 $1,960.00 $1,960.00 $1,906.00


734-8173 IMRF $3,370.00 $3,731.00 $3,731.00 $4,256.00

$36,415.00 $37,578.00 $36,446.00 $36,891.00





734-8227 Sweeper Parts $0.00 $0.00 $0.00 $0.00






734-8235 Salt/Ice Control $980.00 $1,100.00 $975.00 $1,000.00

734-8237 Sidewalk R & M $0.00 $0.00 $0.00 $0.00


734-8270 Wearing Apparel $60.00 $175.00 $190.00 $250.00

734-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00



734-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$14,486.00 $15,250.00 $14,445.00 $18,325.00


734-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

734-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


734-8310 Equipment, R&M $0.00 $150.00 $0.00 $150.00



734-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00

734-8316 Street/Alley R&M $0.00 $0.00 $0.00 $0.00


734-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00


734-8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00

734-8322 Bridge R&M $0.00 $0.00 $0.00 $0.00

734-8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00


734-8327 Storm Sewer R&M $0.00 $0.00 $0.00 $0.00

734-8330 EDP Services $0.00 $0.00 $0.00 $0.00



734-8348 Buildings, R&M--NEC $88.00 $100.00 $77.00 $100.00

734-8349 Legal Services $0.00 $0.00 $0.00 $0.00

734-8352 Electricity $0.00 $0.00 $0.00 $0.00

734-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00

STREET DIVISION

Total Personnel

Total Commodities

Municipal Building Program (734)

83

734-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$4,688.00 $6,475.00 $5,799.00 $7,175.00


734-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

734-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$0.00 $50.00 $25.00 $50.00

734-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00


Total Equipment



84

Department Overview

In FY2011 the Building & Zoning and

Engineering Departments were merged to

create one department, titled the Building

& Engineering Department. The Director of

Building and Engineering manages two full-

time Code Officials, as well as all

departmental functions including plan

reviews, issuance of building permits,

construction inspections, occupancy

inspections of all new and renovated

buildings, enforcement of the locally

adopted maintenance codes for existing

buildings, zoning reviews, representation of

city staff at meetings of the Board of Zoning

Appeals and preparation of updates for

building and related regulations as needed.

The City Engineer, along with the Consulting

Engineer, plans, designs, and supervises the

construction of the city’s infrastructure,

reviews the engineering of all subdivision

developments and provides periodic

inspections of the installation of

improvements, provides input for

annexation agreements and helps prepare

the annual City capital budget. All shared

non-personnel costs are assigned to the

Building and Zoning program.

FY2012-2013

Accomplishments

� Developed a more efficient plan review

process with a renewed focus on

thoroughness and responsiveness.

� In conjunction with the Fire

Department, standardized procedures

for fire sprinkler and alarm inspections.

� Assisted the City Manager in securing

various subdivision guarantees.

� Supervised the completion of various

privately funded public road

improvements.

FY2013-2014 Goals

� Continue to evaluate internal processes

and develop Departmental procedures.

� Begin the process of adopting the 2009

International Residential & Commercial

Codes and the 2011 International

Energy Conservation Code, as

mandated by the State of Illinois.

� Utilize GIS to produce and maintain

Departmental Exhibits.

� Implement and manage the sidewalk

maintenance program.

� Maintain a clean Department safety

record.

Department Budget:

$400,056

8100 Personnel $377,508


8300 Contractual

Services

$12,098



8600 Remodeling/

Renovation

$0.00

Total $400,056



Director of Building

& Engineering

1 1 1

Asst.

Superintendent

1 1 1

Building Inspector 1 1 1

City Engineer 1 1 1

TOTAL 4 4 4

BUILDING AND ENGINEERING Department (544)

85



544-8102 Salaries--Overtime $0.00 $2,500.00 $0.00 $2,500.00


544-8171 FICA $16,687.00 $19,346.00 $19,346.00 $19,633.00


544-8173 IMRF $30,499.00 $36,927.00 $36,927.00 $41,217.00

$307,172.00 $318,303.00 $315,803.00 $377,508.00



544-8285 EDP Supplies $0.00 $600.00 $400.00 $600.00


544-8299 Commodities, NEC $109.00 $550.00 $550.00 $550.00

$4,189.00 $7,050.00 $6,730.00 $7,050.00


544-8303 Meal Allowance $0.00 $100.00 $100.00 $100.00

544-8304 Car Allowance $0.00 $0.00 $0.00 $0.00

544-8305 Freight and Postage $444.00 $1,248.00 $1,085.00 $1,248.00

544-8310 Equipment, R&M $1,281.00 $2,350.00 $2,235.00 $2,350.00

544-8315 Vehicles, R&M $1,055.00 $4,050.00 $3,840.00 $4,050.00


544-8330 EDP Services $0.00 $0.00 $0.00 $0.00

544-8331 Arch/Engineering Services $0.00 $0.00 $0.00 $0.00

544-8366 Legal Notices $0.00 $150.00 $130.00 $150.00





$5,083.00 $10,348.00 $9,615.00 $12,098.00


544-8515 EDP Equipment $0.00 $1,200.00 $1,140.00 $1,200.00


$1,503.00 $3,400.00 $3,340.00 $3,400.00

544-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$317,947.00 $339,101.00 $335,488.00 $400,056.00

BUILDING AND ENGINEERING


Total Equipment


Total Personnel

Total Commodities


Department (544)

86

Program Overview

The City Engineer plans, designs, and

supervises the construction of the City’s

infrastructure, reviews the engineering of

all subdivision developments and provides

periodic inspection of the installation of

improvements, provides input for

annexation agreements and advises the City

Manager, Director of Building & Engineering

and Public Works Director in the

preparation of the annual City Capital

Budget. Shared non-personnel

expenditures are assigned to the Building

and Zoning program.

FY2012-2013

Accomplishments

� Planned, designed and supervised the

reconstruction of Eastgate Drive,

Fairland Drive, Highland Drive, Pine

Street and Berkshire Court as part of

the MFT Street project.

� Assisted IDOT with the reconstruction

of the State Street Bridge near the

Kishwaukee River.

� Planned, designed and managed the

construction of the Page Street water

main project.

� Completed the Parkmoor Court storm

sewer project.

� Completed the Maple Street storm

sewer project.

� Partnered with the Sycamore Park

District to accomplish their paving

needs.

� Acted as a resource for residents with

flood-related concerns.

� Continue to maintain membership in

FEMA’s Community Rating System

which results in discounted insurance

premiums for qualified residents.

FY2013-2014 Goals

� Design, inspect, and supervise the

annual street & alley maintenance

projects.

� Design, inspect, and supervise the

Bethany Road re-construction project.

� Provide support for the Wastewater

Treatment Plant project.

� Complete the design and construction

of the well building for Well #10.

� Complete various sanitary, storm, water

main and Public Works projects.

� Review and inspect private site

improvement plans.

� Serve on the DeKalb County

Stormwater management Committee

and partner with members to develop a

watershed action plan for the East

Branch of the South Branch of the

Kishwaukee River.

� Serve on the DSATS committee to

identify potential funding sources for

regional and local transportation

projects.

� Maintain a clean Departmental safety

record.


8100 Personnel $107,463

8200 Commodities $0

8300 Contractual

Services

$0


8500 Equipment $0

8600 Remodeling/

Renovation

$0

Total $107,463

Program Personnel:


Personnel FY

12*

FY

13*

FY

14*

City Engineer 1 1 1

Staff Engineer 0 0 0

TOTAL 1 1 1 *In FY14, a portion of the City’s engineering services

will be provided by Municipal Engineering

Corporation, as in FY10, FY11, FY12 & FY13.

BUILDING AND ENGINEERING Engineering Program (760)

87





760-8171 FICA $3,914.00 $5,506.00 $5,506.00 $5,589.00


760-8173 IMRF $7,008.00 $10,510.00 $10,510.00 $11,733.00

$52,183.00 $54,826.00 $54,826.00 $107,464.00



760-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


760-8299 Commodities, NEC $92.00 $0.00 $0.00 $0.00

$1,710.00 $0.00 $0.00 $0.00


760-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

760-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


760-8310 Equipment, R&M $1,281.00 $0.00 $0.00 $0.00

760-8315 Vehicles, R&M $90.00 $0.00 $0.00 $0.00


760-8330 EDP Services $0.00 $0.00 $0.00 $0.00

760-8331 Arch/Engineering Services $0.00 $0.00 $0.00 $0.00

760-8366 Legal Notices $0.00 $0.00 $0.00 $0.00





$2,688.00 $0.00 $0.00 $0.00


760-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00


$384.00 $0.00 $0.00 $0.00

760-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$56,965.00 $54,826.00 $54,826.00 $107,464.00



Total Equipment


Total Personnel

Total Commodities


Engineering Program (760)

88

Program Overview

The Building & Zoning Program consists of

two Code Officials who work under the

Supervision of the Director of Building &

Engineering. The Code Officials are

responsible for various departmental

functions including plan reviews, the

issuance of building permits, construction

inspections, occupancy inspections of all

new and renovated buildings, zoning reviews

and general assistance for contractors when

problems arise, including determining viable

and cost-effective solutions. In addition to

their code enforcement duties, the Code

Officials assist the Director in ensuring that

all building codes and related regulations are

current and provide information needed for

required updates and amendments. The

Code Officials also work in conjunction with

the Community Services Officer (CSO) to

enforce locally adopted property

maintenance codes for existing buildings.


� Reviewed, permitted and inspected 14

single-family and 21 multi-family

residential dwelling units.

� Reviewed, permitted and inspected new

and remodeled commercial projects,

including the DeKalb County Courthouse

addition, State Street Tower and the

DeKalb-Sycamore Auto Dealership.

� Performed various property

maintenance inspections and ensured

that all concerns were addressed in a

timely manner and to completion.

� Streamlined the permit application

process by making all applications more

user-friendly and increasing

Departmental efficiency.

FY2013-2014 Goals

� Continue to evaluate field inspection

processes and develop standardized

procedures.

� Continue to evaluate internal processes

to ensure a high level of customer

service and responsiveness.

� Complete the organization and

cataloging of all plats and maps.

� Standardize citywide elevator safety

requirements.

� Adopt the 2012 International Energy

Conservation Code, as mandated by the

State of Illinois.

� Begin the process of adopting the 2009

International Residential & Commercial

Codes and the 2011 National Electric

Code.

� Maintain a clean Departmental safety

record.

Program Budget:

$292,592

8100 Personnel $270,044


8300 Contractual

Services

$12,098



8600 Remodeling/

Renovation

$0

Total $292,592

Program Personnel:



Director of

Building &

Engineering

1 1 1

Assistant

Superintendent

1 1 1

Building

Inspector

1 1 1

TOTAL 3 3 3

BUILDING AND ENGINEERING Building & Zoning Program (770)

89



770-8102 Salaries--Overtime $0.00 $2,500.00 $0.00 $2,500.00


770-8171 FICA $12,773.00 $13,840.00 $13,840.00 $14,044.00


770-8173 IMRF $23,491.00 $26,417.00 $26,417.00 $29,484.00

$254,989.00 $263,477.00 $260,977.00 $270,044.00

770-8202 Printed Materials $680.00 $1,600.00 $1,600.00 $1,600.00

770-8204 Office and Library $782.00 $2,300.00 $2,180.00 $2,300.00

770-8285 EDP Supplies $0.00 $600.00 $400.00 $600.00


770-8299 Commodities, NEC $17.00 $550.00 $550.00 $550.00

$2,479.00 $7,050.00 $6,730.00 $7,050.00


770-8303 Meal Allowance $0.00 $100.00 $100.00 $100.00

770-8304 Car Allowance $0.00 $0.00 $0.00 $0.00

770-8305 Freight and Postage $29.00 $1,248.00 $1,085.00 $1,248.00

770-8306 Special Events $0.00 $0.00 $0.00 $0.00

770-8310 Equipment, R&M $0.00 $2,350.00 $2,235.00 $2,350.00

770-8315 Vehicles, R&M $965.00 $4,050.00 $3,840.00 $4,050.00

770-8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00

770-8330 EDP Services $0.00 $0.00 $0.00 $0.00

770-8349 Legal Services $0.00 $0.00 $0.00 $0.00

770-8366 Legal Notices $0.00 $150.00 $130.00 $150.00






$2,395.00 $10,348.00 $9,615.00 $12,098.00

$0.00 $0.00 $0.00 $0.00


770-8515 EDP Equipment $0.00 $1,200.00 $1,140.00 $1,200.00



$1,119.00 $3,400.00 $3,340.00 $3,400.00

770-8625 Remodeling $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$260,982.00 $284,275.00 $280,662.00 $292,592.00


Total Personnel

Total Commodities

Total Transfers Out




Total Equipment


Building & Zoning Program (770)

90


Overview

General Fund Support is not an

operating department, but a

compilation of expenditures common to

the entire General Fund. In effect, it

pools costs such as insurance premiums

that would otherwise be pro-rated by

department, or it pools expenses to

more dramatically show the

organization’s use of certain goods or

services. This grouping of accounts also

finances the General Fund’s debt service

and pension obligations in the form of

“Transfers Out.”

Key Spending Items (FY2013-2014 expenses and line items

in parenthesis)

� Personnel: $5,750 for the Fire and

Police Commission’s hiring and

promotional lists (8192);

� Commodities: Includes all gas/oil

expenditures by the city

departments, with the exception of

the Treatment Plant and Water

(#8245: $152,500).

� Contractual Services: Includes all

telephone “land line” costs

($39,500: 8337); the annual audit

expense and ambulance billing

($70,000: #8342); and combines the

spending of the City departments

for unplanned computer repairs,

upgrades, and trouble-shooting

($51,000: #8330).

� Other Services: Includes worker

comp and liability premium

($715,021: #8472), active employee

and retiree health insurance.

� ($2,300,000: #8474 & #8477), and

life/disability insurance for all

employees ($45,000: #8475);

residential waste collection through

Waste Management ($1,246,092:

#8480); the City’s incentive

obligations ($325,000: #8493); the

loan payment for the NIU property

on North Cross Street ($2,000:

#8490); and the only contingency

account for the General Fund

($20,000: #8497).

� Transfers Out: Shows the General

Fund’s obligation for debt service on

the 2005 Refunding Bond ($55,000:

#9027), the 2012 Refunding Bond

($153,500: #9036), and the 2007

capital projects bond ($200,000:

#9029).


8100 Personnel $104,500


8300 Contractual

Services

$160,500

8400 Other Services $4,659,263

8500 Equipment $0

8600 Permanent

Improvements

$0


Total $5,485,263

GENERAL FUND SUPPORT Department (513)

91

Code Description FY 12 Actual FY13 Budget FY13 Estimate FY14 Budget

513-8173 IMRF $0.00 $0.00 $0.00 $0.00

513-8174 IMRF Early Retirement $0.00 $0.00 $0.00 $0.00

513-8177 Medicare $85,270.00 $90,990.00 $87,000.00 $94,750.00

513-8185 Accrued Compensation $0.00 $0.00 $0.00 $0.00

513-8186 Unemployment Payouts $5,647.00 $2,000.00 $2,000.00 $2,000.00

513-8190 Employee Payouts $0.00 $0.00 $0.00 $0.00

513-8192 Police/Fire Commission $6,494.00 $5,496.00 $5,496.00 $5,750.00

513-8193 EAP Retainer $2,000.00 $2,000.00 $2,000.00 $2,000.00

$99,411.00 $100,486.00 $96,496.00 $104,500.00



513-8245 Gas, Oil and Antifreeze $150,667.00 $150,000.00 $150,000.00 $152,500.00

513-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00

$150,667.00 $150,000.00 $150,000.00 $152,500.00


513-8306 Special Events $0.00 $0.00 $0.00 $0.00

513-8330 EDP Services $50,504.00 $48,000.00 $50,500.00 $51,000.00


513-8342 Financial Services $80,164.00 $70,000.00 $67,577.00 $70,000.00

513-8343 Developmental Services $0.00 $0.00 $0.00 $0.00

513-8352 Electricity $0.00 $0.00 $0.00 $0.00

513-8353 Natural Gas $0.00 $0.00 $0.00 $0.00

$175,984.00 $155,500.00 $157,232.00 $160,500.00

513-8412 Debt Service--Interest $0.00 $0.00 $0.00 $0.00

513-8413 Municipal Lease $0.00 $0.00 $0.00 $0.00

513-8414 Note Payments $0.00 $0.00 $0.00 $0.00

513-8471 Surety Bonds and Insurance $0.00 $550.00 $550.00 $550.00

513-8472 Worker Comp/Liability Premium $631,201.00 $665,000.00 $730,131.00 $715,021.00

513-8474 Health Insurance Premium $1,612,901.00 $1,736,000.00 $1,693,000.00 $1,800,000.00

513-8475 Life Insurance Premium $14,060.00 $43,000.00 $43,000.00 $45,000.00

513-8476 Section 125 Payments $1,476.00 $1,550.00 $1,550.00 $1,600.00

513-8477 Retiree Health Insurance $493,787.00 $548,646.00 $478,609.00 $500,000.00

513-8480 Garbage Contract $1,176,828.00 $1,206,966.00 $1,206,966.00 $1,246,092.00

513-8490 Intergovernmental Agreement $1,861.00 $1,800.00 $1,800.00 $2,000.00

513-8492 Refunds/Reimbursements $6,465.00 $6,000.00 $4,000.00 $4,000.00

513-8493 Incentive Payments $204,383.00 $239,000.00 $266,734.00 $325,000.00

513-8497 Contingencies $20,124.00 $32,000.00 $32,000.00 $20,000.00

$4,163,086.00 $4,480,512.00 $4,458,340.00 $4,659,263.00

513-8500 Bad Debt Expense $2,517.00 $0.00 $2,500.00 $0.00


513-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

$2,517.00 $0.00 $2,500.00 $0.00

513-8620 Depreciation $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

513-9006 Trsf to Capital Assistance Fund $0.00 $0.00 $0.00 $0.00

513-9008 Trsf to Road & Bridge Fund $0.00 $0.00 $0.00 $0.00

GENERAL FUND SUPPORT


Total Equipment


Total Personnel

Total Commodities


Department (513)

92

513-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00

513-9015 Trsf to Police Pension Fund $0.00 $0.00 $0.00 $0.00

513-9016 Trsf to Fire Pension Fund $0.00 $0.00 $0.00 $0.00

513-9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00

513-9020 Trsf to Sycamore Library Fund $0.00 $0.00 $0.00 $0.00

513-9024 Trsf to 2002 Bond Fund $185,000.00 $185,000.00 $185,000.00 $0.00

513-9026 Trsf to 2003 Bond Fund $0.00 $0.00 $0.00 $0.00

513-9027 Trsf to 2005 Bond Fund $55,000.00 $55,000.00 $55,000.00 $55,000.00

513-9029 Trsf to 2007 Bond Fund $200,000.00 $200,000.00 $200,000.00 $200,000.00

513-9036 Tsfr to 2012 Refunding Bond $0.00 $0.00 $0.00 $153,500.00

$440,000.00 $440,000.00 $440,000.00 $408,500.00

$5,031,665.00 $5,326,498.00 $5,304,568.00 $5,485,263.00TOTAL ALL EXPENDITURES

Total Transfers Out

93

ENTERPRISE FUNDS

FUND TITLE PAGE

02 Water Fund 95

04 Sewer Fund 107

94

Fund Overview

The Water Fund supports the

Water Department and is funded primarily by water sales and

service fees. A detailed description of the services and expenditures associated with the

Water Division follows.

WATER FUND Enterprise Funds (Fund 02)

95

WATER FUND

Fund Code Description FY12 Actual FY13 Budget FY13 Estimate FY14 Budget

2 3240 Water Meters $15,098.00 $12,000.00 $12,000.00 $12,000.00

Total Water Meters $15,098.00 $12,000.00 $12,000.00 $12,000.00

2 3241 Water Tap Fees $300.00 $750.00 $500.00 $750.00

2 3242 Permit Fees $0.00 $0.00 $0.00 $0.00

2 3243 Inspection Fees $1,985.00 $1,500.00 $1,500.00 $1,500.00

2 3244 Other Fees $0.00 $0.00 $0.00 $0.00

Total Permits/Fees $2,285.00 $2,250.00 $2,000.00 $2,250.00

2 3245 User Fees $1,753,622.00 $1,760,000.00 $1,822,000.00 $1,948,000.00

Total User Fees $1,753,622.00 $1,760,000.00 $1,822,000.00 $1,948,000.00

2 3246 Connection Fees $0.00 $0.00 $0.00 $0.00

Total Connection Fees $0.00 $0.00 $0.00 $0.00

2 3710 Investment Interest $28,171.00 $25,000.00 $10,000.00 $10,000.00

2 3711 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00

2 3712 Sale of Assets $0.00 $0.00 $0.00 $0.00

2 3713 Rental Income $0.00 $0.00 $0.00 $0.00

2 3720 Miscellaneous Income $3,022.00 $1,500.00 $1,500.00 $1,500.00

2 3721 Voided Checks $0.00 $0.00 $0.00 $0.00

Total Other Income $31,193.00 $26,500.00 $11,500.00 $11,500.00

2 4502 Trsf from Water Fund Reserve $350,000.00 $300,000.00 $70,000.00 $165,000.00

2 4503 Trsf from Water Impact Fnd $0.00 $0.00 $0.00 $0.00

2 4504 Trsf from Sewer Fund $0.00 $0.00 $0.00 $0.00

2 4505 Trsfr from Sewer Impact Fnd $0.00 $0.00 $0.00 $0.00

2 4524 Trsf from 2002 Bond Fnd $0.00 $0.00 $0.00 $0.00

2 4525 Trsf from EPA Loan Fund $0.00 $0.00 $0.00 $0.00

Total Transfers In $350,000.00 $300,000.00 $70,000.00 $165,000.00

TOTAL REVENUES $2,152,198.00 $2,100,750.00 $1,917,500.00 $2,138,750.00



Expenditures $1,846,479.00 $2,100,613.00 $1,915,913.00 $2,138,738.00

Depreciation $0.00 $0.00 $0.00 $0.00

Net Capital Transfers $0.00 $0.00 $0.00 $0.00

Res. Trsf to Water Fund $350,000.00 $300,000.00 $70,000.00 $165,000.00

Res. Trsf to Water Impact Fnd $372,860.00 $1,830,000.00 $1,830,000.00 $0.00

Res. Trsf to Radium Decomm Fund $32,000.00 $135,000.00 $135,000.00 $0.00

Reconciliation to Accrual Basis $0.00 $0.00 $0.00 $0.00


Fund 02

96

Division Overview

The Water Division is responsible for

providing safe and clean potable water

in sufficient quantity and satisfactory

quality to meet the growing needs of

the Sycamore community. The

department’s goal is to provide such

water at a reasonable cost to the

consumer while maintaining a self-

supporting fund.

The City’s water system consists of two

water towers with a capacity of

2,250,000 gallons and four operating

deep wells with an average depth of

1,100 feet. The daily pumping capacity

of the four wells is 6,192,000 gallons,

but the daily average of gallons pumped

is about 1,800,000 gallons. At each well

the water is chemically treated with

chlorine for disinfection, fluoride for

tooth protection, and phosphate for

corrosion control. Radium removal

equipment has been added at wells 6, 8,

and 9 to meet EPA requirements.

The City wells pump through

approximately 109 miles of water main

varying in size from 4 inches to 10

inches. The system also has

approximately 2,462 gate valves and

1,396 hydrants.

25% of the Street Division’s non-

administration personnel costs are

reflected in Personnel.


8100 Personnel $792,537


8300 Contractual

Services $502,150


8500 Equipment $159,000

8600 Remodeling

and

Renovation

$22,000

9000 Transfers $333,236

Total $2,138,738



Personnel FY

12

FY

13

FY

14

Director PW .33 .33 .33

Asst Dir. PW .33 .33 .33


Assistant


Laborer 5 5 5


TOTAL 7.66 7.66 7.66

WATER DIVISION (Public Works) Department (542)

97




542-8103 Salaries--Part-Time $5,183.00 $0.00 $5,000.00 $4,222.00

542-8171 FICA $36,898.00 $40,165.00 $40,165.00 $40,722.00

542-8173 IMRF $66,647.00 $76,582.00 $76,582.00 $85,490.00

542-8175 Health Insurance $7,174.00 $0.00 $0.00 $0.00

542-8176 Life Insurance $0.00 $0.00 $0.00 $0.00

542-8177 Medicare $8,629.00 $9,393.00 $9,393.00 $9,524.00

$734,565.00 $773,977.00 $761,977.00 $792,537.00


542-8204 Office and Library $687.00 $1,000.00 $750.00 $1,000.00



542-8232 Water System Parts $26,936.00 $32,000.00 $25,500.00 $30,000.00

542-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00

542-8244 Lab Supplies and Minor Equip $581.00 $1,500.00 $1,000.00 $1,500.00


542-8248 Excavation Restoration $2,159.00 $9,000.00 $11,500.00 $11,000.00

542-8250 Potable Water Chemicals $32,509.00 $37,000.00 $35,000.00 $37,000.00

542-8270 Wearing Apparel $562.00 $1,000.00 $1,000.00 $1,000.00

542-8285 EDP Supplies $498.00 $1,000.00 $500.00 $1,000.00



542-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$95,682.00 $116,150.00 $105,800.00 $118,150.00


542-8303 Meal Allowance $0.00 $150.00 $0.00 $150.00

542-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


542-8310 Equipment, R&M $14,075.00 $40,000.00 $12,000.00 $30,000.00

542-8311 Building Mechanical R&M $2,517.00 $1,500.00 $500.00 $1,500.00


542-8315 Vehicles, R&M $1,052.00 $1,500.00 $750.00 $1,000.00

542-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00

542-8328 Water System R&M $3,418.00 $10,000.00 $2,500.00 $5,000.00

542-8330 EDP Services $7,677.00 $9,500.00 $6,500.00 $9,500.00

542-8331 Consulting Services $0.00 $10,000.00 $10,000.00 $10,000.00

542-8332 Mapping Services $3,421.00 $5,000.00 $2,500.00 $5,000.00

542-8333 Backflow Prevention $40.00 $3,000.00 $0.00 $1,500.00


542-8345 Medical Services $70.00 $1,000.00 $500.00 $1,000.00

542-8346 Refuse Removal Services $0.00 $0.00 $0.00 $0.00

542-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

542-8352 Electricity $151,665.00 $210,000.00 $135,000.00 $180,000.00

542-8353 Natural Gas $999.00 $1,500.00 $1,000.00 $0.00

WATER DIVISION

Total Personnel

Total Commodities

Department (542)

98

542-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00

542-8356 Lab & Testing Services $6,534.00 $15,000.00 $9,000.00 $10,000.00

542-8357 Radium Treatment $208,347.00 $230,000.00 $215,000.00 $218,000.00

542-8366 Legal Notices $0.00 $0.00 $0.00 $0.00

542-8373 Marketing, Public Information $0.00 $2,000.00 $0.00 $2,000.00



542-8385 Taxes, Licenses, Fees $3,020.00 $7,000.00 $3,000.00 $5,000.00


$424,632.00 $575,650.00 $420,500.00 $502,150.00

542-8413 Municipal Lease $0.00 $0.00 $0.00 $0.00

542-8414 Note Payments $0.00 $0.00 $0.00 $0.00


542-8472 Worker Comp/Liability Premium $0.00 $0.00 $0.00 $0.00

542-8474 Health Insurance Premium $196,150.00 $208,000.00 $200,000.00 $210,415.00


542-8476 Section 125 Payments $0.00 $0.00 $0.00 $0.00

542-8477 Retiree Health Insurance $0.00 $0.00 $0.00 $0.00

542-8492 Refunds/Reimbursements $0.00 $0.00 $0.00 $0.00

542-8496 Radium Removal Contingency $0.00 $0.00 $0.00 $0.00

542-8497 Contingencies $0.00 $0.00 $0.00 $0.00

542-8499 Other Services NEC $0.00 $0.00 $0.00 $0.00

$197,614.00 $211,600.00 $201,400.00 $211,665.00

542-8500 Bad Debt Expense $4,639.00 $0.00 $0.00 $0.00

542-8510 Office Furniture & Equipment $896.00 $1,500.00 $500.00 $1,000.00

542-8515 EDP Equipment $1,571.00 $2,000.00 $2,000.00 $2,000.00

542-8521 Vehicles $0.00 $0.00 $0.00 $57,000.00



542-8582 Fire Hydrants $15,444.00 $17,000.00 $17,000.00 $17,000.00

542-8583 Water Meters $55,451.00 $60,000.00 $70,000.00 $75,000.00

542-8584 Water Pumps & Motors $0.00 $0.00 $0.00 $0.00

$84,062.00 $88,000.00 $96,000.00 $159,000.00

542-8622 Environmental Cleanup $0.00 $0.00 $0.00 $0.00

542-8623 Property Demolition $0.00 $0.00 $0.00 $0.00

542-8624 Private Property Redevel $0.00 $0.00 $0.00 $0.00

542-8625 Remodeling $1,575.00 $10,000.00 $5,000.00 $5,000.00

542-8630 Watermain Improvements $5,271.00 $20,000.00 $20,000.00 $10,000.00

542-8631 Water Valves $4,842.00 $7,000.00 $7,000.00 $7,000.00

542-8632 Water Syst Improv NEC $0.00 $0.00 $0.00 $0.00

$11,688.00 $37,000.00 $32,000.00 $22,000.00

542-9001 Trsf to General Fund $40,000.00 $40,000.00 $40,000.00 $40,000.00

542-9003 Trsf to Water Impact Fee Fnd $0.00 $0.00 $0.00 $0.00

542-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00

542-9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00

542-9025 Trsf to 2003 EPA Loan Fund $50,000.00 $50,000.00 $50,000.00 $50,000.00

542-9027 Trsf to 2005 Bond Fund $86,514.00 $86,514.00 $86,514.00 $86,514.00



$298,236.00 $298,236.00 $298,236.00 $333,236.00

$1,846,479.00 $2,100,613.00 $1,915,913.00 $2,138,738.00




Total Equipment


Total Transfers Out

99

Program Overview


Water Division accounts for all of the

administrative spending of the Water

Division and the debt service of the

Water Fund.

FY2012-2013 Accomplishments � Upgraded mapping system to ARC

maps 10.1.

� Prepared plans and specifications

for new Well #10 building including

radium treatment and go to bid.

� Completed plan for Stage 2

Disinfection By Products Rule for

compliance monitoring.

� Sent consumer confidence reports

to all customers.

FY2013-2014 Goals � Construction of new Well #10

building.

� Prepare specifications for rehab of

Water Tower #1 to include painting

and go to bid.

� Upgrade SCADA Control Systems at

all sites.


8100 Personnel $237,414


8300 Contractual

Services $64,000



8600 Remodeling/

Renovation $0.00

9000 Transfers $298,236

Total $668,165

Program Personnel:


Personnel FY12 FY13 FY 14

Director PW .33 .33 .33

Asst. Dir. PW .33 .33 .33


Assistant


Laborer 0 0 0


TOTAL 2.66 2.66 2.66

WATER DIVISION Administration Program (740)

100





740-8171 FICA $11,363.00 $12,010.00 $12,010.00 $12,199.00

740-8173 IMRF $20,550.00 $22,900.00 $22,900.00 $25,610.00


740-8176 Life Insurance $0.00 $0.00 $0.00 $0.00

740-8177 Medicare $2,657.00 $2,809.00 $2,809.00 $2,853.00

$232,156.00 $231,442.00 $231,442.00 $237,414.00

$0.00


740-8204 Office and Library $669.00 $1,000.00 $750.00 $1,000.00



740-8232 Water System Parts $0.00 $0.00 $0.00 $0.00

740-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00

740-8244 Lab Supplies and Minor Equip $0.00 $0.00 $0.00 $0.00

740-8245 Gas, Oil and Antifreeze $0.00 $0.00 $0.00 $0.00

740-8250 Potable Water Chemicals $0.00 $0.00 $0.00 $0.00

740-8270 Wearing Apparel $117.00 $500.00 $500.00 $500.00

740-8285 EDP Supplies $498.00 $1,000.00 $500.00 $1,000.00



740-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$6,531.00 $7,650.00 $7,300.00 $7,650.00


740-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

740-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


740-8310 Equipment, R&M $0.00 $0.00 $0.00 $0.00



740-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00

740-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00

740-8328 Water System R&M $0.00 $0.00 $0.00 $0.00

740-8330 EDP Services $6,688.00 $8,000.00 $5,000.00 $8,000.00

740-8331 Consulting Services $0.00 $10,000.00 $10,000.00 $10,000.00


740-8333 Backflow Prevention $40.00 $3,000.00 $0.00 $1,500.00




740-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

740-8352 Electricity $3,195.00 $0.00 $0.00 $0.00

740-8353 Natural Gas $0.00 $0.00 $0.00 $0.00

740-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00


740-8357 Radium Treatment $0.00 $0.00 $0.00 $0.00

740-8366 Legal Notices $0.00 $0.00 $0.00 $0.00

740-8373 Marketing, Public Information $0.00 $2,000.00 $0.00 $2,000.00


WATER DIVISION

Total Personnel

Total Commodities


101




$44,695.00 $78,500.00 $51,750.00 $64,000.00



740-8475 Life Insurance Premium $392.00 $1,000.00 $400.00 $350.00




740-8496 Radium Removal Contingency $0.00 $0.00 $0.00 $0.00


$52,252.00 $59,000.00 $53,400.00 $57,865.00

740-8500 Bad Debt Expense $0.00 $0.00 $0.00 $0.00

740-8510 Office Furniture & Equipment $896.00 $1,500.00 $500.00 $1,000.00

740-8515 EDP Equipment $1,571.00 $2,000.00 $2,000.00 $2,000.00

740-8521 Vehicles $0.00 $0.00 $0.00 $0.00




$2,467.00 $3,500.00 $2,500.00 $3,000.00

740-8620 Depreciation $0.00 $0.00 $0.00 $0.00


740-8624 Priv Prop Redevelopment $0.00 $0.00 $0.00 $0.00

740-8625 Remodeling $0.00 $0.00 $0.00 $0.00

740-8630 Watermain Improvements $0.00 $0.00 $0.00 $0.00

740-8631 Water Valves $0.00 $0.00 $0.00 $0.00


$0.00 $0.00 $0.00 $0.00


740-9004 Trsf to Sewer Fund $0.00 $0.00 $0.00 $0.00


740-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00

740-9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00


740-9027 Trsf to 2005 Bond Fund $86,514.00 $86,514.00 $86,514.00 $86,514.00



$298,236.00 $298,236.00 $298,236.00 $298,236.00



Total Equipment


Total Transfers Out


102

Program Overview

The Operations Program accounts for all

the spending of the Water Division with

respect to the maintenance of the water

piping system, the city’s wells and

storage, and buildings and grounds.

FY2012-2013 Accomplishments � Installed 7 new valves in water

system for better water flow and

system maintenance.

� Treated 668,165,000 gallons of

water distributed to customers.

� Replaced 162 water meters with the

new radio read meters.

� Repaired or replaced 9 fire hydrants

in system.

� Serviced and painted 64 fire

hydrants.

FY2013-2014 Goals

� New ¾ ton 4x4 pickup truck with

snowplow.

� Remove 320 ft. of lead water main

on Turner Place.

� Well #10 online.

� 20% of the costs for a new dump

truck with snow plow.

� Service and paint about 50 fire

hydrants.

� Replace 100 old meters with radio

read meters.


8100 Personnel $555,123


8300 Contractual

Services $473,150


8500 Equipment $156,000

8600 Permanent


9000 Transfers $0.00

Total $1,470,573

Program Personnel:


Personnel FY

12

FY

13

FY

14


Assistant


Laborer 5 5 5


TOTAL 5 5 5

WATER DIVISION Operations Program (741)

103




741-8103 Salaries--Part-Time $5,183.00 $0.00 $5,000.00 $4,222.00

741-8171 FICA $25,535.00 $28,155.00 $28,155.00 $28,523.00

741-8173 IMRF $46,097.00 $53,682.00 $53,682.00 $59,880.00


741-8176 Life Insurance $0.00 $0.00 $0.00 $0.00

741-8177 Medicare $5,972.00 $6,584.00 $6,584.00 $6,671.00

$502,409.00 $542,535.00 $530,535.00 $555,123.00





741-8232 Water System Parts $26,936.00 $32,000.00 $25,500.00 $30,000.00

741-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00

741-8244 Lab Supplies and Minor Equip $581.00 $1,500.00 $1,000.00 $1,500.00



741-8250 Potable Water Chemicals $32,509.00 $37,000.00 $35,000.00 $37,000.00

741-8270 Wearing Apparel $445.00 $500.00 $500.00 $500.00

741-8285 EDP Supplies $0.00 $0.00 $0.00 $0.00



741-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$89,151.00 $108,500.00 $98,500.00 $110,500.00


741-8303 Meal Allowance $0.00 $150.00 $0.00 $150.00

741-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


741-8310 Equipment, R&M $14,075.00 $40,000.00 $12,000.00 $30,000.00

741-8311 Building Mechanical R&M $2,517.00 $1,500.00 $500.00 $1,500.00


741-8315 Vehicles, R&M $1,052.00 $1,500.00 $750.00 $1,000.00

741-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00

741-8328 Water System R&M $3,418.00 $10,000.00 $2,500.00 $5,000.00

741-8330 EDP Services $989.00 $1,500.00 $1,500.00 $1,500.00

741-8331 Consulting Services $0.00 $0.00 $0.00 $0.00

741-8332 Mapping Services $0.00 $0.00 $0.00 $0.00


741-8345 Medical Services $70.00 $1,000.00 $500.00 $1,000.00


741-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

741-8352 Electricity $148,470.00 $210,000.00 $135,000.00 $180,000.00

741-8353 Natural Gas $999.00 $1,500.00 $1,000.00 $0.00

741-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00

741-8356 Lab & Testing Services $0.00 $0.00 $0.00 $0.00

741-8357 Radium Treatment $208,347.00 $230,000.00 $215,000.00 $218,000.00

741-8366 Legal Notices $0.00 $0.00 $0.00 $0.00


WATER DIVISION

Total Personnel

Total Commodities


104





$379,937.00 $497,150.00 $368,750.00 $438,150.00

741-8413 Municipal Lease $0.00 $0.00 $0.00 $0.00




741-8475 Life Insurance Premium $1,072.00 $2,600.00 $1,000.00 $900.00




741-8497 Contingencies $0.00 $0.00 $0.00 $0.00


$145,362.00 $152,600.00 $148,000.00 $153,800.00

741-8500 Bad Debt Expense $4,639.00 $0.00 $0.00 $0.00


741-8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

741-8521 Vehicles $0.00 $0.00 $0.00 $57,000.00



741-8582 Fire Hydrants $15,444.00 $17,000.00 $17,000.00 $17,000.00

741-8583 Water Meters $55,451.00 $60,000.00 $70,000.00 $75,000.00


$81,595.00 $84,500.00 $93,500.00 $156,000.00

741-8625 Remodeling $1,575.00 $10,000.00 $5,000.00 $5,000.00

741-8630 Watermain Improvements $5,271.00 $20,000.00 $20,000.00 $10,000.00

741-8631 Water Valves $4,842.00 $7,000.00 $7,000.00 $7,000.00


$11,688.00 $37,000.00 $32,000.00 $22,000.00

741-9001 Trsf to General Fund $0.00 $0.00 $0.00 $0.00


741-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00

741-9025 Trsf to 2003 EPA Loan Fund $0.00 $0.00 $0.00 $0.00

741-9027 Trsf to 2005 Bond Fund $0.00 $0.00 $0.00 $0.00

741-9033 Trsf to Radium Fund $0.00 $0.00 $0.00 $35,000.00

$0.00 $0.00 $0.00 $35,000.00



Total Equipment


Total Transfers Out


105

Fund Overview

The Sewer Fund supports the

expenditures of the Treatment Plant

and Collection System. User fees

constitute its primary source of

revenue. A detailed description of the

services and expenditures associated

with the Treatment Plant Division

follows.

SEWER FUND Enterprise Funds (Fund 04)

106

SEWER FUND


4 3241 Sewer Tap Fees $0.00 $0.00 $3,655.00 $0.00

4 3242 Permit Fees $0.00 $0.00 $0.00 $0.00

4 3243 Inspection fees $2,140.00 $2,000.00 $2,000.00 $2,000.00

4 3244 Other Fees $0.00 $0.00 $0.00 $0.00

Total Permits/Fees $2,140.00 $2,000.00 $5,655.00 $2,000.00

4 3245 User Fees $2,170,206.00 $2,250,000.00 $2,310,000.00 $2,420,500.00

Total User Fees $2,204,482.00 $2,250,000.00 $2,310,000.00 $2,420,500.00

4 3246 Connection Fees $0.00 $0.00 $0.00 $0.00

Total Connection Fees $0.00 $0.00 $0.00 $0.00

4 3523 Annexation Fees $0.00 $0.00 $0.00 $0.00

Total Service Charges $0.00 $0.00 $0.00 $0.00



4 3712 Sale of Assets $0.00 $0.00 $0.00 $0.00

4 3713 Rental Income $0.00 $0.00 $0.00 $0.00

4 3720 Miscellaneous Income $0.00 $0.00 $0.00 $0.00

4 3721 Voided Checks $0.00 $0.00 $0.00 $0.00


4 4504 Trsf from Sewer Fund Reserve $145,000.00 $165,000.00 $0.00 $110,000.00

4 4505 Trsf from Sewer Impact Fee Fund $0.00 $0.00 $0.00 $0.00

4 4506 Trsf from Cap Assistance Fund $0.00 $0.00 $0.00 $0.00

Total Transfers In $145,000.00 $165,000.00 $0.00 $110,000.00

TOTAL REVENUES $2,450,979.00 $2,507,000.00 $2,365,655.00 $2,567,500.00



Expenditures $2,321,755.00 $2,504,625.00 $2,365,556.00 $2,565,653.00

Depreciation $0.00 $0.00 $0.00 $0.00


Res. Trsf to Sewer Fund $145,000.00 $165,000.00 $0.00 $110,000.00

Res. Trsf to Fund 35 $0.00 $210,000.00 $195,000.00 $210,000.00

Res. Trsf to Sewer Impact Fund $0.00 $0.00 $0.00 $3,200,000.00

Reconciliation to Accrual Basis $0.00 $0.00 $0.00 $0.00


Fund 04

107

Division Overview

The Treatment Plant Division of the Public

Works Department is funded by the City's

Sewer Fund (Fund 4). This division has

three programs: Administration,

Operations, and the Collection System.

The present treatment plant was

constructed in 1979, and an excess flow

facility was opened in 1995. The plant

presently uses an activated sludge process

consisting of physical means (screens,

settling basins, and sand drying beds),

biological means (namely, microorganisms)

and chemical treatment. Sodium

hypochlorite is used in the chemical

treatment phase as a disinfectant. As solids

are stabilized and dried, they are applied to

farm fields. The treated water is discharged

to the Kishwaukee River. Twenty-five

percent (25%) of the Street Division’s non-

administration personnel costs are reflected

in Personnel.

FY2012-2013 Accomplishments � Treated 789 million gallons. Average daily

flow of 2.165 million gallons per day.

� Treated 0 million gallons of excess storm

flow.

� Generated 1.75 million gallons of sludge.

� Applied 644 cubic yards of dewatered

sludge to farmland.

� Installed dechlorination system on effluent

discharge.

� Updated computer based maintenance

program with new equipment.

� Completed Phase I, Solids Handling

Improvements.

� Replaced original 1979 lab equipment.

Incubator, muffle furnace and autoclave.

FY2013-2014 Goals � Complete design of Phase II improvements

to increase plant capacity and replace aging

equipment.

� Start construction of Phase II

� Reduce storm water inflow and infiltration.

� Maintain NPDES effluent parameters during

construction sequencing.


8100 Personnel $875,095


8300 Contractual

Services $292,400



8600 Remodeling/

Renovation $66,396

9000 Transfers $866,662

Total $2,565,653

Division Personnel:


Personnel FY

12

FY

13

FY

14




Assistant


Laborer 6 6 7

Part-Time, ICE

Sycamore HS 0 0 0

TOTAL 7.6 7.6 8.6

TREATMENT PLANT DIVISION (Public Works) Division (651)

108




651-8103 Salaries--Part-Time $5,183.00 $4,966.00 $4,300.00 $0.00

651-8171 FICA $36,970.00 $41,866.00 $36,750.00 $45,477.00


651-8173 IMRF $65,826.00 $77,775.00 $72,075.00 $95,474.00


651-8176 Life Insurance $0.00 $0.00 $0.00 $0.00

651-8177 Medicare $8,657.00 $9,790.00 $8,580.00 $10,636.00

$716,592.00 $793,704.00 $737,012.00 $875,095.00


651-8204 Office and Library $1,563.00 $500.00 $620.00 $750.00




651-8234 Treatment Plant Equipment $31,313.00 $39,500.00 $28,300.00 $31,500.00

651-8235 Salt/Ice Control $440.00 $0.00 $0.00 $0.00

651-8236 Solids Dewatering $3,390.00 $3,000.00 $2,400.00 $1,000.00

651-8239 Sanitary System R & M $30,816.00 $28,000.00 $23,500.00 $20,000.00

651-8244 Lab Supplies and Minor Equip $3,719.00 $7,000.00 $5,900.00 $6,000.00


651-8246 Sewage Treatment Chemicals $91,106.00 $118,000.00 $112,000.00 $114,000.00

651-8247 Sanitary System Chemicals $0.00 $1,000.00 $500.00 $500.00


651-8270 Wearing Apparel $2,432.00 $3,100.00 $3,010.00 $3,500.00

651-8285 EDP Supplies $658.00 $2,000.00 $1,175.00 $1,050.00



651-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$205,204.00 $254,495.00 $222,580.00 $222,800.00


651-8303 Meal Allowance $25.00 $200.00 $50.00 $150.00

651-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


651-8310 Equipment, R&M $19,764.00 $25,200.00 $23,750.00 $32,700.00


651-8313 Landscape/Grounds $1,447.00 $1,200.00 $950.00 $1,000.00

651-8315 Vehicles, R&M $1,249.00 $2,250.00 $7,542.00 $3,500.00

651-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00

651-8329 Sanitary System R&M $0.00 $7,500.00 $7,150.00 $5,000.00

651-8330 EDP Services $5,537.00 $7,000.00 $5,900.00 $5,100.00






651-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

651-8352 Electricity $206,170.00 $226,000.00 $195,000.00 $200,000.00

651-8353 Natural Gas $2,433.00 $5,000.00 $2,650.00 $3,000.00

TREATMENT PLANT DIVISION

Total Personnel

Total Commodities

Division (651)

109

651-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00


651-8366 Legal Notices $0.00 $0.00 $0.00 $0.00






$278,617.00 $319,650.00 $282,952.00 $292,400.00

651-8413 Municipal Lease $0.00 $0.00 $0.00 $0.00

651-8414 Note Payments $0.00 $0.00 $0.00 $0.00








651-8497 Contingencies $0.00 $0.00 $0.00 $0.00


$161,082.00 $174,750.00 $166,400.00 $187,300.00

651-8500 Bad Debt Expense $6,580.00 $0.00 $0.00 $0.00


651-8515 EDP Equipment $3,578.00 $2,950.00 $2,700.00 $2,950.00

651-8521 Vehicles $0.00 $0.00 $0.00 $54,000.00



$33,282.00 $40,364.00 $34,950.00 $66,396.00

651-8620 Depreciation $0.00 $0.00 $0.00 $0.00

651-8621 Land Acquisition $0.00 $0.00 $0.00 $0.00


651-8625 Remodeling $0.00 $0.00 $0.00 $0.00

651-8633 Sanitary Sewer Syst Improv $60,316.00 $55,000.00 $55,000.00 $55,000.00

$60,316.00 $55,000.00 $55,000.00 $55,000.00



651-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00

651-9017 Trsf to 1994 EPA Bond Fnd-Sew $540,925.00 $540,925.00 $540,925.00 $540,925.00

651-9018 Trsf to 1995 EPA Bond Fnd-Wat $189,223.00 $189,223.00 $189,223.00 $189,223.00

651-9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00


651-9027 Trsf to 2005 Bond Fund $86,514.00 $86,514.00 $86,514.00 $86,514.00

651-9035 Trsf to 2009 EPA Bond Fund $0.00 $0.00 $0.00 $0.00

$866,662.00 $866,662.00 $866,662.00 $866,662.00



Total Equipment


Total Transfers Out


110

Program Overview


Treatment Plant Division accounts for

the overall administration of the

division and the debt service associated

with Treatment Plan expansions and

equipment purchases.

FY2012-2013 Accomplishments � See Division Overview Narratives

FY2013-2014 Goals � See Division Overview Narratives


8100 Personnel $179,507


8300 Contractual

Services $35,600



8600 Remodeling/

Renovation $0

9000 Transfers $866,662

Total $1,113,569

Program Personnel:


Personnel FY

12

FY

13

FY

14


Assistant



Assistant


Laborer 0 0 0

TOTAL 1.6 1.6 1.6

TREATMENT PLANT DIVISION Administration Program (750)

111





750-8171 FICA $8,823.00 $8,900.00 $8,900.00 $9,223.00


750-8173 IMRF $15,522.00 $16,950.00 $16,950.00 $19,363.00


750-8176 Life Insurance $0.00 $0.00 $0.00 $0.00

750-8177 Medicare $2,064.00 $2,080.00 $2,080.00 $2,157.00

$172,785.00 $174,088.00 $174,088.00 $179,507.00






750-8234 Treatment Plant Equipment $0.00 $0.00 $0.00 $0.00

750-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00

750-8236 Solids Dewatering $0.00 $0.00 $0.00 $0.00

750-8239 Sanitary System R & M $0.00 $0.00 $0.00 $0.00

750-8244 Lab Supplies and Minor Equip $3,719.00 $7,000.00 $5,900.00 $6,000.00

750-8245 Gas, Oil and Antifreeze $0.00 $0.00 $0.00 $0.00

750-8246 Sewage Treatment Chemicals $0.00 $0.00 $0.00 $0.00

750-8247 Sanitary System Chemicals $0.00 $0.00 $0.00 $0.00

750-8248 Excavation Restoration $0.00 $0.00 $0.00 $0.00

750-8270 Wearing Apparel $0.00 $0.00 $0.00 $0.00

750-8285 EDP Supplies $477.00 $1,000.00 $450.00 $500.00



750-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$5,179.00 $8,200.00 $6,720.00 $6,950.00


750-8303 Meal Allowance $0.00 $0.00 $0.00 $0.00

750-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


750-8310 Equipment, R&M $150.00 $200.00 $0.00 $200.00



750-8315 Vehicles, R&M $0.00 $0.00 $0.00 $0.00

750-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00

750-8330 EDP Services $1,185.00 $3,000.00 $2,200.00 $2,500.00






750-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

750-8352 Electricity $0.00 $0.00 $0.00 $0.00

750-8353 Natural Gas $0.00 $0.00 $0.00 $0.00

750-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00



Total Personnel

Total Commodities


112

750-8366 Legal Notices $0.00 $0.00 $0.00 $0.00






$34,593.00 $36,950.00 $33,320.00 $35,600.00

750-8413 Municipal Lease $0.00 $0.00 $0.00 $0.00

750-8414 Note Payments $0.00 $0.00 $0.00 $0.00




750-8475 Life Insurance Premium $262.00 $750.00 $750.00 $1,100.00




750-8497 Contingencies $0.00 $0.00 $0.00 $0.00


$21,994.00 $22,750.00 $20,500.00 $23,350.00

750-8500 Bad Debt Expense $6,580.00 $0.00 $0.00 $0.00


750-8515 EDP Equipment $2,224.00 $1,000.00 $950.00 $1,000.00

750-8521 Vehicles $0.00 $0.00 $0.00 $0.00



$8,804.00 $1,650.00 $1,500.00 $1,500.00

750-8620 Depreciation $0.00 $0.00 $0.00 $0.00

750-8621 Land Acquisition $0.00 $0.00 $0.00 $0.00



750-8624 Private Prop Redevelopment $0.00 $0.00 $0.00 $0.00

750-8625 Remodeling $0.00 $0.00 $0.00 $0.00

750-8633 Sanitary Sewer Syst Improv $2,888.00 $0.00 $0.00 $0.00

$2,888.00 $0.00 $0.00 $0.00



750-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00

750-9017 Trsf to 1994 EPA Bond Fnd-Sew $540,925.00 $540,925.00 $540,925.00 $540,925.00

750-9018 Trsf to 1995 EPA Bond Fnd-Wat $189,223.00 $189,223.00 $189,223.00 $189,223.00

750-9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00

750-9020 Trsf to Sycamore Library Fnd $0.00 $0.00 $0.00 $0.00

750-9027 Trsf to 2005 Bond Fund $86,514.00 $86,514.00 $86,514.00 $86,514.00

750-9035 Trsf to 2009 EPA Bond Fund $0.00 $0.00 $0.00 $0.00

$866,662.00 $866,662.00 $866,662.00 $866,662.00

$1,112,905.00 $1,110,300.00 $1,102,790.00 $1,113,569.00

.



Total Equipment


Total Transfers Out


113

Program Overview

The Operations Program of the

Treatment Plant Division accounts for

most of the operational spending with

the exception of the funds dedicated to

the maintenance of the underground

collection system (see the Collection

Program).


� Start up of equipment and processes

in Phase I improvements.

� Application of dewatered solids on

farm fields.

� Installed dechlorination system on

effluent discharge.

� Updated computer based

maintenance program with new

Phase I equipment.

� Worked with Water Division and

Street Division to repair the water

and sewer systems.

� Assisted Street Division with snow

removal.

FY2013-2014 Goals � Research process systems used in

Phase II improvements.

� Review Phase II design.

� Prepare for Phase II improvements

� Maintain preventative maintenance

program.

� 20% cost of new dump truck.


8100 Personnel $354,272


8300 Contractual

Services $240,600



8600 Remodeling/

Renovation $0.00


Total $847,772

Program Personnel:


Personnel FY

12

FY

13

FY

14


Assistant


Laborer 4 4 5

Part-Time, ICE

Sycamore HS 0 0 0

TOTAL 4.0 4.0 5.0

TREATMENT PLANT DIVISION Operations Program (751)

114





751-8171 FICA $14,521.00 $15,556.00 $14,000.00 $18,460.00


751-8173 IMRF $25,535.00 $27,625.00 $27,625.00 $38,754.00


751-8176 Life Insurance $0.00 $0.00 $0.00 $0.00

751-8177 Medicare $3,396.00 $3,640.00 $3,300.00 $4,317.00

$254,045.00 $300,570.00 $286,174.00 $354,272.00






751-8234 Treatment Plant Equipment $22,786.00 $31,000.00 $19,500.00 $23,000.00

751-8235 Salt/Ice Control $440.00 $0.00 $0.00 $0.00

751-8236 Solids Dewatering $3,190.00 $3,000.00 $2,400.00 $1,000.00

751-8239 Sanitary System R & M $0.00 $0.00 $0.00 $0.00



751-8246 Sewage Treatment Chemicals $91,106.00 $118,000.00 $112,000.00 $114,000.00

751-8247 Sanitary System Chemicals $0.00 $0.00 $0.00 $0.00

751-8248 Excavation Restoration $0.00 $0.00 $0.00 $0.00

751-8270 Wearing Apparel $550.00 $1,500.00 $1,200.00 $1,500.00

751-8285 EDP Supplies $0.00 $500.00 $300.00 $50.00

751-8291 Janitorial Supplies $669.00 $2,500.00 $2,100.00 $1,100.00


751-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$136,619.00 $181,895.00 $155,950.00 $160,050.00


751-8303 Meal Allowance $0.00 $100.00 $50.00 $100.00

751-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


751-8310 Equipment, R&M $17,461.00 $22,000.00 $21,500.00 $30,000.00


751-8313 Landscape/Grounds $1,447.00 $1,200.00 $950.00 $1,000.00

751-8315 Vehicles, R&M $502.00 $750.00 $250.00 $500.00

751-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00

751-8330 EDP Services $925.00 $1,000.00 $950.00 $1,100.00






751-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

751-8352 Electricity $206,170.00 $226,000.00 $195,000.00 $200,000.00

751-8353 Natural Gas $2,433.00 $5,000.00 $2,650.00 $3,000.00

751-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00


Total Personnel

Total Commodities


115


751-8366 Legal Notices $0.00 $0.00 $0.00 $0.00






$235,251.00 $260,950.00 $224,440.00 $240,600.00

751-8413 Municipal Lease $0.00 $0.00 $0.00 $0.00

751-8414 Note Payments $0.00 $0.00 $0.00 $0.00




751-8475 Life Insurance Premium $1,223.00 $1,500.00 $1,500.00 $600.00




751-8497 Contingencies $0.00 $0.00 $0.00 $0.00


$47,641.00 $47,500.00 $47,800.00 $59,900.00


751-8515 EDP Equipment $0.00 $750.00 $700.00 $750.00

751-8521 Vehicles $0.00 $0.00 $0.00 $27,000.00


751-8580 Telephone/Radio Equipment $0.00 $1,000.00 $0.00 $1,000.00

$12,010.00 $21,750.00 $17,200.00 $32,950.00

751-8625 Remodeling $0.00 $0.00 $0.00 $0.00

751-8633 Sanitary Sewer Syst Improv $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00



751-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00

751-9017 Trsf to 1994 EPA Bond Fnd-Sew $0.00 $0.00 $0.00 $0.00

751-9018 Trsf to 1995 EPA Bond Fnd-Wat $0.00 $0.00 $0.00 $0.00

751-9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00


751-9027 Trsf to 2005 Bond Fund $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$685,566.00 $812,665.00 $731,564.00 $847,772.00

.



Total Equipment


Total Transfers Out


116

Program Overview

The Collection Program finances the

maintenance work on the collection

system. The Sewer Fund (Fund 4) picks

up the tab. Street Division employees

have traditionally performed most of

the routine sewer maintenance work

because the division has the equipment

and the experience in this area. Street

Division staff also oversees the testing

and inspection of newly installed

sanitary lines. Treatment Plant staff

assist as needed.

FY2012-2013 Accomplishments � Maintained 102 miles of sanitary sewer

and 2,398 manholes.

� Cleaned 21 miles of sanitary sewer.

� Replaced 2 sanitary manholes during

street maintenance program. � Relined 3 sanitary manholes during

street maintenance program. � Utilized foam root control on 1,660’ of

18” sanitary lines.

FY2013-2014 Goals � Extend the use of foam root control in

troubled areas.

� Continue efforts to locate sources of

infiltration and inflow.

� Continue relining manholes and identify

areas to reline sanitary sewer mains.


8100 Personnel $341,316


8300 Contractual

Services $16,200



8600 Permanent



Total $604,312

Program Personnel:




Assistant


Laborer 2 2 2

Part-Time, ICE

Sycamore HS 0 0 0

TOTAL 2 2 2

TREATMENT PLANT DIVISION Collection System Program (752)

117




752-8103 Salaries--Part-Time $5,183.00 $4,966.00 $4,300.00 $0.00

752-8171 FICA $13,626.00 $17,410.00 $13,850.00 $17,794.00


752-8173 IMRF $24,769.00 $33,200.00 $27,500.00 $37,357.00


752-8176 Life Insurance $0.00 $0.00 $0.00 $0.00

752-8177 Medicare $3,197.00 $4,070.00 $3,200.00 $4,162.00

$289,762.00 $319,046.00 $276,750.00 $341,316.00



752-8219 Building Supplies $595.00 $2,500.00 $2,450.00 $2,000.00



752-8234 Collection System Equipment $8,527.00 $8,500.00 $8,800.00 $8,500.00

752-8235 Salt/Ice Control $0.00 $0.00 $0.00 $0.00

752-8236 Solids Dewatering $200.00 $0.00 $0.00 $0.00

752-8239 Sanitary System R & M $30,816.00 $28,000.00 $23,500.00 $20,000.00



752-8246 Sewage Treatment Chemicals $0.00 $0.00 $0.00 $0.00

752-8247 Sanitary System Chemicals $0.00 $1,000.00 $500.00 $500.00


752-8270 Wearing Apparel $1,882.00 $1,600.00 $1,810.00 $2,000.00

752-8285 EDP Supplies $181.00 $500.00 $425.00 $500.00



752-8299 Commodities, NEC $0.00 $0.00 $0.00 $0.00

$63,406.00 $64,400.00 $59,910.00 $55,800.00


752-8303 Meal Allowance $25.00 $100.00 $0.00 $50.00

752-8304 Car Allowance $0.00 $0.00 $0.00 $0.00


752-8310 Equipment, R&M $2,153.00 $3,000.00 $2,250.00 $2,500.00



752-8315 Vehicles, R&M $747.00 $1,500.00 $7,292.00 $3,000.00

752-8319 Snow & Ice Control $0.00 $0.00 $0.00 $0.00

752-8329 Sanitary System R&M $0.00 $7,500.00 $7,150.00 $5,000.00

752-8330 EDP Services $3,427.00 $3,000.00 $2,750.00 $1,500.00






752-8348 Buildings, R&M--NEC $0.00 $0.00 $0.00 $0.00

752-8352 Electricity $0.00 $0.00 $0.00 $0.00

752-8353 Natural Gas $0.00 $0.00 $0.00 $0.00


Total Personnel

Total Commodities

Collection System Program (752)

118

752-8355 Utilities NEC $0.00 $0.00 $0.00 $0.00


752-8366 Legal Notices $0.00 $0.00 $0.00 $0.00






$8,773.00 $21,750.00 $25,192.00 $16,200.00

752-8413 Municipal Lease $0.00 $0.00 $0.00 $0.00

752-8414 Note Payments $0.00 $0.00 $0.00 $0.00




752-8475 Life Insurance Premium $0.00 $1,500.00 $1,500.00 $550.00




752-8497 Contingencies $0.00 $0.00 $0.00 $0.00


$91,447.00 $104,500.00 $98,100.00 $104,050.00


752-8515 EDP Equipment $1,354.00 $1,200.00 $1,050.00 $1,200.00

752-8521 Vehicles $0.00 $0.00 $0.00 $27,000.00


752-8580 Telephone/Radio Equipment $1,000.00 $1,500.00 $1,250.00 $500.00

$12,468.00 $16,964.00 $16,250.00 $31,946.00

752-8625 Remodeling $0.00 $0.00 $0.00 $0.00

752-8633 Sanitary Sewer Syst Improv $57,428.00 $55,000.00 $55,000.00 $55,000.00

$57,428.00 $55,000.00 $55,000.00 $55,000.00



752-9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00

752-9017 Trsf to 1994 EPA Bond Fnd-Sew $0.00 $0.00 $0.00 $0.00

752-9018 Trsf to 1995 EPA Bond Fnd-Wat $0.00 $0.00 $0.00 $0.00

752-9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00

752-9020 Trsf to Sycamore Library Fnd $0.00 $0.00 $0.00 $0.00

752-9027 Trsf to 2005 Bond Fund $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00

$523,284.00 $581,660.00 $531,202.00 $604,312.00

.



Total Equipment


Total Transfers Out


119

FUND TITLE PAGE

03 Water Impact Fee Fund 121

05 Sewer Impact Fee Fund 123

09 Hotel/Motel Tax Fund 125

10 Foreign Fire Insurance 127

15 Police Pension Fund 129

16 Fire Pension Fund 131

23 Employee Benefit Assistance Fund 133

28 Transfer Tax Fund 135

33 Radium Decommission Fund 137

37 Public Improvements Escrow Fund 139

SPECIAL FUNDS

120

Fund Overview

The Water Impact Fee Fund receives fees charged for new connections to the City’s water

system. The schedule of fees was last revised in March, 2006 and can be found in the City Code,

Title 8, Chapter 2 (8-2-2). This schedule is calculated on a per capita basis and adopts the EPA

standard of 3.5 persons per household. It also makes assumptions about the key capital

expenditures relating to new growth as shown below:

Cost of Well #10: $1,750,000 (including new mains, etc.)

Capacity of Well #10: 864,000 gallons per day (based on 12 hours of

run time per day @1,200 gpm)

Cost per gallon: $2.02

Cost per 350 gallons: $707 per house (assumes each person uses 100

gallons a day and the IEPA standard of 3.5

persons per household)

Cost of Elevated Tank: $3,000,000 (including connecting mains)

Capacity/Elevated Tank: 2,000,000 gallons

Cost per gallon: $1.50

Cost per 350 gallons $525 per house (again, assumes each person

generates 100 gallons of treatable water per

day and the IEPA standard of 3.5 persons per

house)

Total Water Impact: $1,232

The fee level to underwrite these capital improvements, taking into

consideration the IEPA standard of 3.5 persons per household, is $352 per unit

($1,232 divided by 3.5).

In addition, the Water Impact Fee Fund receives transfers from the Water Fund

for major capital improvements including new and existing areas of the water

system. In FY13, $1.83 million was received from the Water Fund ($1.63 million

to combine with Impact Fee Fund reserves for the new well house and radium

treatment at Well #10 and $200,000 for the Page Street water main project).

Radium removal equipment was purchased in FY13 and construction on the Well

House will begin in FY14.

WATER IMPACT FEE FUND Special Funds (Fund 03)

121

WATER IMPACT FEE FUND


3 3246 Connection Fees $33,907.00 $65,000.00 $55,000.00 $55,000.00




3 4502 Res Trsf from Water Fund $372,860.00 $1,830,000.00 $1,830,000.00 $0.00

3 4503 Res Trsf--Water Impact Fnd $0.00 $0.00 $0.00 $0.00

3 4505 Trsf--Sewer Impact Fee Fund $30,000.00 $0.00 $0.00 $0.00

TOTAL REVENUES $438,545.00 $1,905,000.00 $1,890,500.00 $61,000.00

3 8331 Consulting Services $0.00 $40,000.00 $0.00 $10,000.00

3 8349 Legal Services $0.00 $0.00 $0.00 $0.00

3 8366 Legal Notices $0.00 $0.00 $0.00 $0.00

3 8399 Contractual Services--NEC $0.00 $0.00 $0.00 $0.00

Total Contractual Services $0.00 $40,000.00 $0.00 $10,000.00

3 8492 Reimbursements $0.00 $1,000.00 $1,000.00 $1,000.00

3 8497 Contingencies $0.00 $0.00 $0.00 $0.00

Total Other Services $0.00 $1,000.00 $1,000.00 $1,000.00



3 8626 New Constr--Bldgs/Grounds $471,192.00 $1,830,000.00 $800,000.00 $1,030,000.00

3 8630 Watermain Improvements $0.00 $200,000.00 $200,000.00 $100,000.00

3 8632 Water System Improv--NEC $0.00 $15,000.00 $5,000.00 $10,000.00

Total Permanent Improv $471,192.00 $2,045,000.00 $1,005,000.00 $1,140,000.00


Total Transfers Out $0.00 $0.00 $0.00 $0.00

TOTAL EXPENDITURES $471,192.00 $2,086,000.00 $1,006,000.00 $1,151,000.00

Beginning Fund Balance $241,600.00 $208,953.00 $208,953.00 $1,093,453.00

Reserve Transfer $0 $0 $0 $0

Restated Fund Balance $241,600.00 $208,953.00 $208,953.00 $1,093,453.00

Total Revenues $438,545.00 $1,905,000.00 $1,890,500.00 $61,000.00

Available Resources $680,145.00 $2,113,953.00 $2,099,453.00 $1,154,453.00

Expenditures $471,192.00 $2,086,000.00 $1,006,000.00 $1,151,000.00

Reconciliation to Modified Accrual $0.00 $0.00 $0.00 $0.00

Unrestricted Fund Balance $208,953.00 $27,953.00 $1,093,453.00 $3,453.00

Fund 03

122

Fund Overview

The Sewer Impact Fee Fund receives fees charged for new connections to the City’s

sanitary sewer collection system. The schedule of fees was last revised in March, 2006

and can be found in the City Code, Title 8, Chapter 4 (8-4-2). This schedule is calculated

on a per capita basis and adopts the EPA standard of 3.5 persons per household. It

makes assumptions about the projected cost of future treatment plant expansion owing

to new development.

The key sewer system capital facility remains the waste water treatment plant. The

impact of new development is still gauged by the need for additional treatment

capacity. The IEPA employs the standard of 3.5 persons per household for the purpose

of calculating water and sewer use, and qualifying the City for low-interest loans.

Whatever household standard we may believe is justified based on local demographic

studies, the IEPA will use the standard of 3.5 persons when we present the agency with

any expansion plans.

In December 2005 the City’s consulting firm, McMahon Associates, presented

preliminary cost projections for the expansion of the City’s treatment capacity from 2.97

million gallons per day to 4.99 million gallons per day. The projected cost of treatment

was assumed to be $6.30 per gallon or $630 per unit, based on an average of 100

gallons per household member per day. Assuming a consumption rate of 350 gallons per

day per household, the sewer impact fee was increased to $2,205 (an increase of $455

over the fee of $1,750 per new household set in 2002).

In FY2014 a portion of phase II engineering (05-000-8331) and construction (05-000-

8626) are planned from the Sewer Impact Fee Fund. Construction costs for phase II will

come from the reserves of the Sewer Impact Fee Fund, the Sewer Fund and the

remainder will include borrowing through the IEPA which will entail the creation of a

new fund.

SEWER IMPACT FEE FUND Special Funds (Fund 05)

123

SEWER IMPACT FEE FUND


5 3246 Connection Fees $60,279.00 $60,000.00 $75,000.00 $75,000.00




5 3744 Res Trsf--Sewer Fnd $0.00 $0.00 $0.00 $3,200,000.00

5 3747 Res Trsf--Sewer Impact Fnd $0.00 $0.00 $0.00 $0.00

TOTAL REVENUES $104,022.00 $100,000.00 $102,500.00 $3,300,000.00

5 8331 Consulting Services $13,919.00 $510,000.00 $310,000.00 $400,000.00

5 8349 Legal Services $0.00 $0.00 $0.00 $0.00

5 8366 Legal Notices $0.00 $0.00 $0.00 $0.00


Total Contractual Services $13,919.00 $510,000.00 $310,000.00 $400,000.00

5 8492 Reimbursements $0.00 $2,000.00 $2,000.00 $2,000.00

5 8497 Contingencies $0.00 $0.00 $0.00 $0.00




5 8626 New Constr--Bldgs/Grounds $164,466.00 $600,000.00 $0.00 $4,950,000.00

5 8633 Sanitary Syst Improvements $23,260.00 $75,000.00 $75,000.00 $75,000.00

Total Permanent Improv $187,726.00 $675,000.00 $75,000.00 $5,025,000.00


5 9003 Trsf to Water Impact Fee Fund $30,000.00 $0.00 $0.00 $0.00

5 9004 Trsf to Sewer Fund $0.00 $0.00 $0.00 $0.00

Total Transfers Out $30,000.00 $0.00 $0.00 $0.00

TOTAL EXPENDITURES $231,645.00 $1,187,000.00 $387,000.00 $5,427,000.00


Reserve Transfer $0.00 $0.00 $0.00 $0.00

Total Revenues $104,022.00 $100,000.00 $102,500.00 $3,300,000.00


Expenditures $231,645.00 $1,187,000.00 $387,000.00 $5,427,000.00


Unrestricted Fund Balance $2,454,110.00 $1,367,110.00 $2,169,610.00 $42,610.00

Fund 05

124

Fund Overview

The Hotel/Motel Tax Fund presently

receives hotel/motel tax proceeds from five

entities: The Stratford Inn, the Comfort Inn,

Country Inn and Suites, the Holiday Inn

Express, and Microtel, which together

account for 294 rooms. A tax of five percent

of the rent charged for the use of a hotel or

motel room in the City of Sycamore for each

24-hour period is imposed on these

proprietors.

FY2013-2014 Goals

1. Extend commitment to Sycamore

Chamber in the amount of $50,000 as

follows:

• $22,500--Print advertising (#8202)

• $9,000—Marketing (#8373)

• $18,500—Partially fund Downtown

Coordinator position (#8343)

2. Transfer $25,000 to the Downtown

Façade Grant Fund to finance the FY14

façade grant program (#9013).

3. Fund community grants to the DeKalb

County Economic Development

Corporation ($16,000) and Voluntary

Action Center ($17,000) plus an

additional $2,000 in “opportunity grant”

monies to meet the emergency needs of

local not-for-profit agencies serving the

Sycamore community (#8489).

HOTEL/MOTEL TAX FUND Special Funds (Fund 09)

125

HOTEL/MOTEL TAX FUND


9 3212 Hotel/Motel Tax $214,006.00 $220,000.00 $219,000.00 $225,000.00

Total Sales & Use Taxes $214,006.00 $220,000.00 $219,000.00 $225,000.00

9 3710 Investment Interest $1,428.00 $1,200.00 $950.00 $950.00



Total Other Income $1,428.00 $1,200.00 $950.00 $950.00

TOTAL REVENUE $215,434.00 $221,200.00 $219,950.00 $225,950.00

9 8202 Printed Materials $22,500.00 $22,500.00 $22,500.00 $22,500.00


9 8302 Building R&M $0.00 $0.00 $0.00 $0.00

9 8305 Freight and Postage $0.00 $0.00 $0.00 $0.00

9 8306 Special Events $0.00 $0.00 $0.00 $0.00

9 8330 EDP Services $0.00 $0.00 $0.00 $0.00


9 8343 Developmental Services $20,000.00 $28,500.00 $20,000.00 $20,000.00



9 8489 Community Grants $30,500.00 $38,000.00 $33,000.00 $35,000.00

9 8497 Contingencies $0.00 $5,000.00 $0.00 $1,000.00

Total Other Services $30,500.00 $43,000.00 $33,000.00 $36,000.00

9 8639 Other Capital Improvements $0.00 $0.00 $0.00 $10,000.00

Total Permanent Improv $0.00 $0.00 $0.00 $10,000.00

9 9001 Trsf to General Fund $45,000.00 $45,000.00 $45,000.00 $95,000.00

9 9013 Trsf to Downtown Fund $15,000.00 $25,000.00 $25,000.00 $25,000.00

Total Transfers Out $60,000.00 $70,000.00 $70,000.00 $120,000.00

TOTAL EXPENDITURES $140,500.00 $173,000.00 $154,500.00 $223,500.00

Total Revenues $215,434.00 $221,200.00 $219,950.00 $225,950.00

Beginning Fund Balance $87,621.00 $112,555.00 $112,555.00 $128,005.00

Available Revenues $303,055.00 $333,755.00 $332,505.00 $353,955.00

Expenditures $140,500.00 $173,000.00 $154,500.00 $223,500.00

Ending Fund Balance $162,555.00 $160,755.00 $178,005.00 $130,455.00

Reserv Trsf to General Fund ($50,000.00) ($50,000.00) ($50,000.00) $0.00


Restated Cash Balance $112,555.00 $110,755.00 $128,005.00 $130,455.00

Fund 09

126

Fund Overview

The Foreign Fire Insurance Tax Fund is

established according to applicable

state statutes. A two percent tax is

imposed on the gross receipts of the fire

insurance premiums on property

located in the City but provided by

insurance companies whose general

headquarters are not located within

Illinois. These tax monies are collected

by the state and distributed to

municipalities on a per capita basis.

According to state guidelines, the tax

proceeds are deposited in the General

Fund and then transferred to a separate

City fund so the transaction can be

reflected in the annual city audit. The

proceeds are dedicated solely for the

“maintenance, benefit, and use” of the

Fire Department. According to the rules

adopted by the City Council in

September, 1996, the Fire Department’s

administrative officers budget and

disburse the funds annually.

FOREIGN FIRE INSURANCE TAX FUND Special Funds (Fund 10)

127

FOREIGN FIRE INSURANCE TAX FUND


10 3213 Miscellaneous Tax $26,841.00 $27,000.00 $27,000.00 $27,500.00

10 3710 Investment Interest ($100.00) $15.00 $15.00 $15.00



TOTAL REVENUES $27,113.00 $27,015.00 $27,365.00 $27,815.00

10 8202 Printed Materials $0.00 $0.00 $0.00 $0.00

10 8204 Office and Library Supply $0.00 $0.00 $0.00 $0.00

10 8219 Building Supplies $497.00 $0.00 $0.00 $0.00

10 8270 Wearing Apparel $2,152.00 $3,800.00 $3,800.00 $4,000.00

10 8285 EDP Supplies $0.00 $0.00 $0.00 $0.00

10 8295 Small Tools/Equipment $10,346.00 $7,000.00 $7,000.00 $7,500.00


10 8348 Buildings R&M--NEC $0.00 $0.00 $0.00 $0.00


10 8376 Training, Professional Devel $700.00 $0.00 $0.00 $0.00



10 8497 Contingencies $170.00 $500.00 $500.00 $500.00

Total Other Services $170.00 $500.00 $500.00 $500.00

10 8510 Office Furniture & Equip $990.00 $2,000.00 $1,500.00 $2,000.00

10 8515 EDP Equipment $742.00 $1,500.00 $1,500.00 $1,500.00

10 8540 Machinery/Major Tools $0.00 $0.00 $0.00 $0.00

Total Equipment $1,732.00 $3,500.00 $3,000.00 $3,500.00

10 8625 Remodeling $0.00 $0.00 $0.00 $0.00

10 8626 New Construction-Bldg/Grounds $0.00 $0.00 $0.00 $0.00

Total Permanent Improv $0.00 $0.00 $0.00 $0.00




Total Revenues $27,113.00 $27,015.00 $27,365.00 $27,815.00


Available Revenues $49,477.00 $47,489.00 $47,839.00 $49,154.00

Expenditures $29,003.00 $27,000.00 $26,500.00 $27,750.00



Fund 10

128

Fund Overview

The Police Pension Fund is managed by

the Police Pension Board, which is

responsible for the administration of

pension funds in the manner prescribed

by state statute and local ordinance.

Revenues primarily consist of property

tax proceeds, investment earnings, and

withholdings from the payroll checks of

active Police officers. Expenditures go to

pay for retiree pensions, financial

management costs, and audit costs.

The Police Pension Board consists of five

members serving two-year terms. They

include two persons appointed by the

Mayor; two persons elected from the

regular police force of the City; and one

selected by the pension beneficiaries.

The pension share of property taxes has

been deposited directly in the Police

Pension Fund rather than receiving it in

the General Fund and transferring it to

the Pension Fund.

POLICE PENSION FUND Special Funds (Fund 15)

129

POLICE PENSION FUND


15 3113 Property Tax--Employer Contribution $323,928.00 $341,525.00 $340,046.00 $341,525.00

Total Property Tax $323,928.00 $341,525.00 $340,046.00 $341,525.00

15 3414 Pers Prop Replacement Tax $27,901.00 $24,000.00 $23,712.00 $24,302.00

Total Replacement Tax $27,901.00 $24,000.00 $23,712.00 $24,302.00



15 3717 Appreciation in Investments $110,986.00 $450,000.00 $325,000.00 $603,000.00

15 3748 Reserve Transfer Sales Tax Dist Fd $0.00 $0.00 $0.00 $8,027.00

15 3752 Employee Contributions $208,000.00 $200,000.00 $262,000.00 $210,000.00

Total Other Income $555,867.00 $875,000.00 $687,000.00 $1,023,027.00

15 4501 Trsf from General Fund $0.00 $0.00 $0.00 $0.00

Total Transfers $0.00 $0.00 $0.00 $0.00

TOTAL REVENUES $907,696.00 $1,240,525.00 $1,050,758.00 $1,388,854.00

15 8190 Employee Payouts $416,291.00 $475,000.00 $470,445.00 $490,500.00

15 8191 Disability Payouts $0.00 $0.00 $0.00 $0.00

Total Personnel $416,291.00 $475,000.00 $470,445.00 $490,500.00



15 8497 Contingencies $0.00 $0.00 $0.00 $0.00




Total Revenues $907,696.00 $1,240,525.00 $1,050,758.00 $1,388,854.00


Expenditures $424,558.00 $485,000.00 $478,445.00 $496,500.00

Prior Period Adjustment $0.00 $0.00 $0.00 $0.00


Fund 15

130

Fund Overview

The Fire Pension Fund is managed by

the Fire Pension Board of Trustees,

which is responsible for the

administration of pension funds in the

manner prescribed by state statute and

local ordinance. Revenues primarily

consist of property tax proceeds,

investment earnings, and withholdings

from the payroll checks of active

firefighters. Expenditures go to pay for

retiree pensions, financial management

costs, and audit costs.

The Fire Pension Board of Trustees

consists of five members including two

persons appointed by the Mayor, two

persons selected from the active

firemen, and one retired fireman.

The pension share of property taxes has

been deposited directly in the Fire

Pension Fund rather than receiving it in

the General Fund and transferring it to

the Pension Fund.

FIRE PENSION FUND Special Funds (Fund 16)

131

FIRE PENSION FUND


16 3113 Property Tax--Employer Contribution $460,719.00 $518,599.00 $516,304.00 $518,599.00


16 3414 Pers Prop Replacement Tax $40,044.00 $30,000.00 $34,037.00 $34,878.00

Total Replacement Tax $40,044.00 $30,000.00 $34,037.00 $34,878.00



16 3717 Appreciation in Investments $72,250.00 $500,000.00 $380,000.00 $660,000.00

16 3748 Reserve Trsf Sales Tax Dist. Fd $0.00 $0.00 $0.00 $16,975.00

16 3752 Employee Contributions $199,144.00 $193,000.00 $205,000.00 $208,000.00

Total Other Income $482,566.00 $968,000.00 $690,000.00 $1,084,975.00


Total Transfers $0.00 $0.00 $0.00 $0.00

Total Revenues $983,329.00 $1,516,599.00 $1,240,341.00 $1,638,452.00

16 8190 Employee Payouts $373,988.00 $457,000.00 $456,083.00 $408,000.00

16 8191 Disability Payouts $304,257.00 $325,000.00 $322,934.00 $332,500.00

Total Personnel $678,245.00 $782,000.00 $779,017.00 $740,500.00



16 8497 Contingencies $0.00 $0.00 $0.00 $0.00


Total Expenditures $695,840.00 $792,000.00 $787,017.00 $748,500.00


Total Revenues $983,329.00 $1,516,599.00 $1,240,341.00 $1,638,452.00


Expenditures $695,840.00 $792,000.00 $787,017.00 $748,500.00



Fund 16

132

Fund Overview

The Employee Benefit Assistance Fund

was established in October 2001 to

serve as a repository of designated

General Fund reserves that could be

used to help defray extraordinary

benefit costs such as health insurance

premiums or accrued leave payouts

upon separation. Equity transfers from

the General Fund or other funds are the

chief source of funding.

Since FY07 the Fund has received an

equity transfer from the General Fund

reserve to offset accrued leave payouts

to senior employees. In FY14, the Fund

will again receive a reserve transfer

from the General Fund for this purpose

(See line items #3741 and #8185).

EMPLOYEE BENEFIT ASSISTANCE FUND Special Funds (Fund 23)

133

EMPLOYEE BENEFIT ASSISTANCE FUND


23 3710 Investment Interest $1,923.00 $500.00 $475.00 $475.00


23 3741 Reserve Trsf--General Fund $75,000.00 $75,000.00 $75,000.00 $75,000.00



Transfers In $0.00 $0.00 $0.00 $0.00

TOTAL REVENUES $76,923.00 $75,500.00 $75,475.00 $75,475.00

23 8185 Accrued Compensation $115,074.00 $75,000.00 $78,360.00 $75,000.00

23 8191 Disability Payouts $0.00 $0.00 $0.00 $0.00

Total Personnel $115,074.00 $75,000.00 $78,360.00 $75,000.00


Total Contractual $0.00 $0.00 $0.00 $0.00

23 8472 Worker Comp/Liability Premium $0.00 $0.00 $0.00 $0.00

23 8474 Health Insurance Premium $0.00 $0.00 $0.00 $0.00

23 8475 Life Insurance Premium $0.00 $0.00 $0.00 $0.00

23 8476 Section 125 Payments $0.00 $0.00 $0.00 $0.00

23 8477 Retiree Health Insurance $0.00 $0.00 $0.00 $0.00

23 8497 Contingencies $0.00 $0.00 $0.00 $0.00



Total Revenues $76,923.00 $75,500.00 $75,475.00 $75,475.00


Available Resources $138,563.00 $98,989.00 $98,964.00 $96,079.00

Expenditures $115,074.00 $75,000.00 $78,360.00 $75,000.00


Fund 23

134

Fund Overview

On March 21, 2006 the citizens of

Sycamore approved a referendum to

impose a transfer tax on the transfer of

title to real property located in the City

of Sycamore. The tax is imposed at the

rate of .005 or $5.00 for each $1,000 of

value or fraction thereof. The final

electoral count was 1,477 for the tax

and 940 against the tax. The tax is

imposed on the buyer of the real estate

transferred.

The purpose of the tax is to create an

alternative source of funds to

supplement the revenues of the

Sycamore Community Unit School

District No. 427. The City receives the

funds and pays the collected amounts,

less an administrative fee, to the School

District on a quarterly basis. The District

accounts for the amount and the uses of

the funds received in its annual audit,

and by administrative reports to the

Board of Education.

TRANSFER TAX FUND Special Funds (Fund 28)

135

TRANSFER TAX FUND


28 3219 Transfer Tax $171,335.00 $200,000.00 $200,000.00 $200,000.00

28 3710 Investment Interest $15.00 $10.00 $30.00 $30.00


28 3720 Misc $0.00 $0.00 $0.00 $0.00

TOTAL REVENUE $171,350.00 $200,010.00 $200,030.00 $200,030.00

28 8100 Salaries--Regular $0.00 $0.00 $0.00 $0.00

28 8102 Salaries--Overtime $0.00 $0.00 $0.00 $0.00

28 8103 Salaries--Part-Time $0.00 $0.00 $0.00 $0.00

28 8171 FICA $0.00 $0.00 $0.00 $0.00

28 8173 IMRF $0.00 $0.00 $0.00 $0.00


28 8176 Life Insurance $0.00 $0.00 $0.00 $0.00

28 8177 Medicare $0.00 $0.00 $0.00 $0.00

28 8178 Worker Comp $0.00 $0.00 $0.00 $0.00

Total Personnel $0.00 $0.00 $0.00 $0.00


28 8204 Office and Library Supply $0.00 $0.00 $0.00 $0.00

28 8285 EDP Supplies $0.00 $0.00 $0.00 $0.00

Total Commodities $0.00 $0.00 $0.00 $0.00

28 8349 Legal Services $0.00 $5,000.00 $0.00 $2,500.00

28 8373 Marketing, Public Information $0.00 $0.00 $0.00 $0.00

28 8376 Training, Professional Devel $0.00 $0.00 $0.00 $0.00


Total Contractual Services $0.00 $5,000.00 $0.00 $2,500.00

28 8490 Intergovernmental Agreement $157,151.00 $195,000.00 $195,000.00 $195,000.00

28 8497 Contingencies $875.00 $650.00 $1,000.00 $1,000.00

28 8499 Customer Refunds $1,080.00 $1,500.00 $0.00 $1,500.00


28 8510 Office Furniture & Equip $0.00 $0.00 $0.00 $0.00

28 8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

Total Equipment $0.00 $0.00 $0.00 $0.00




Total Revenues $171,350.00 $200,010.00 $200,030.00 $200,030.00



Expenditures $159,106.00 $202,150.00 $196,000.00 $200,000.00



Fund 28

136

Fund Overview

The Radium Decommission Fund was

established on June 18, 2007 (Ordinance

2007.12) according to the requirements of the

Illinois Emergency Management Agency (IEMA).

This state agency enforces provisions of the

Illinois Administrative Code as they may relate

to radioactive wastes. The City now has the

capacity to remove radium from its water

supply through zeolite media at three of its four

operating deep wells (Wells 6, 8 & 9). IEMA

requires the City to set aside funds for properly

decommissioning such treatment facilities in

the event that, at a future time, the zeolite

filtering processes are no longer needed.

Such a decommissioning process involves the

removal, dewatering and packaging of any

contaminated zeolite media from the city well

facilities. As of summer 2012 the City must

dedicate an estimated $351,000 each year to

cover the potential decommissioning expense,

as determined by the Illinois Emergency

Management Agency (IEMA). The required

amount of financial assurance to IEMA will be

noted as a restricted reserve.

In addition, this Fund will receive annual

operating transfers from the Water Fund for the

bi-annual media exchanges at Well #10. The

first transfer of $35,000 will be made in FY14.

RADIUM DECOMMISSION FUND Special Funds (Fund 33)

137

RADIUM DECOMMISSION FUND




33 3742 Reserve Transfer--Water Fund* $32,000.00 $135,000.00 $135,000.00 $0.00

33 4502 Operating Transfer from Water** $0.00 $0.00 $0.00 $35,000.00

Total Tranfers In $32,000.00 $135,000.00 $135,000.00 $35,000.00

TOTAL REVENUE $35,324.00 $137,000.00 $137,000.00 $37,000.00


33 8357 Radium Treatment $0.00 $0.00 $0.00 $0.00

Total Contractual Services $0.00 $0.00 $0.00 $0.00

33 8696 Radium Removal Contingencies $0.00 $0.00 $0.00 $0.00


33 8629 Well Improvements $0.00 $0.00 $0.00 $0.00


TOTAL EXPENDITURES $0.00 $0.00 $0.00 $0.00

Total Revenues $35,324.00 $137,000.00 $137,000.00 $37,000.00



Expenditures $0.00 $0.00 $0.00 $0.00



*Reserve Transfers are for Financial Assurance for Decommission of Radium Equipment

**Operating Transfers represent an the annual amount needed for the bi-annual exchanges at well #10

Fund 33

138

Fund Overview

The Public Improvements Escrow Fund

was established at the end of FY13 to

account for escrow agreements the City

has with specific developments. In

these agreements each lot is subject to

a fee prior to obtaining a building

permit to complete public

improvements. The funds are held by

the City until the improvements are

needed at which time the developer will

make the improvements and recapture

the escrow funds, or the City will use

the escrow funds to make the

improvements.

Given the slow housing market, few lots

have sold meaning limited escrow funds

being collected. In addition, in

Sycamore Creek and Heron Creek

Country Estates the developer is no

longer the owner of the property.

There are a few areas where substantial

development has occurred and the

streets and curbs are experiencing wear

and tear from traffic and weather

conditions. In order for the per lot

estimate to hold true the public

improvements need to be made before

the conditions warrant a greater scope

of work.

This fund tracks the escrow payments

and will receive a transfer of $115,000

from the Sales Tax Distributive Fund to

begin the improvements on Merry Oaks

Drive where roughly half of the lots

have been built on. The City will re-

coup funds as lots develop and the

funds can be used to address other

necessary public improvements.

In addition, the City received 100% of

the funds for Camden Crossings in

FY2013 and will complete the final

public improvements in FY14.

PUBLIC IMPROVEMENTS ESCROW FUND Special Funds (37)

139

PUBLIC IMPROVEMENTS ESCROW FUND



37 3718 Escrow Pymt-Heron Creek Cty Estates $0.00 $0.00 $0.00 $14,840.00

37 3718 Escrow Pymt-Sycamore Creek $0.00 $0.00 $0.00 $0.00

37 3718 Escrow Pymt-Reston Ponds $0.00 $0.00 $0.00 $0.00

37 3718 Escrow Pymt-Camden Crossings $0.00 $289,100.00 $289,100.00 $0.00

37 3719 Escrow-Peace Crossings $0.00 $0.00 $0.00 $0.00

37 3748 Res Tsfr-Sales Tax Dist. Fund $0.00 $0.00 $0.00 $115,000.00

Total Other Income $0.00 $289,134.00 $289,134.00 $130,340.00

TOTAL REVENUES $0.00 $289,134.00 $289,134.00 $130,340.00

37 8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00




37 8634 Street Const or Reconst $0.00 $0.00 $0.00 $419,100.00

37 8637 Street Improv--Maintenance $0.00 $0.00 $0.00 $0.00


Total Permanent Improv $0.00 $0.00 $0.00 $419,100.00

37 9022 Transfer to Sales Tax Dist. Fund $0.00 $0.00 $0.00 $0.00

Total Transfers $0.00 $0.00 $0.00 $0.00

TOTAL EXPENDITURES $0.00 $0.00 $0.00 $419,100.00

Total Revenues $0.00 $289,134.00 $289,134.00 $130,340.00

Beginning Fund Balance $0.00 $0.00 $0.00 $289,134.00

Available Resources $0.00 $289,134.00 $289,134.00 $419,474.00

Expenditures $0.00 $0.00 $0.00 $419,100.00

Ending Fund Balance (Restricted) $0.00 $289,134.00 $289,134.00 $374.00

Restricted Fund Balance Breakdown:

Escrow Balances

FY13

Cash Balance FY14 Additions

Budgeted

FY14 Improv

Proj. FY14

Balance

Heron Creek Country Estates $14,840.00 $0.00 $130,000.00 -$115,160.00

Sycamore Creek $20,010.00 $0.00 $0.00 $20,010.00

Reston Ponds $80,118.00 $0.00 $0.00 $80,118.00

Camden Crossings $289,100.00 $0.00 $289,100.00 $0.00

Peace Crossings $24,055.00 $0.00 $0.00 $24,055.00

Fund 37

140

CAPITAL FUNDS

FUND TITLE PAGE

06 Capital Assistance Fund 142

07 Motor Fuel Tax Fund 144

08 Road and Bridge Fund 146

11 Public Buildings Fund 148

13 Downtown Façade Grant Fund 150

21 Tax Increment Financing Fund 152

22 Sales Tax Distributive Fund 155

30 Street Maintenance Fund 158

141

Fund Overview

Aside from borrowed or bond funds, the

Capital Assistance Fund is the City’s

principal fund for general infrastructure

improvements, public building repairs, and

vehicles or equipment.

In FY01, the City implemented a .25%

increase in the Home Rule Sales Tax to

provide a recurring source of general capital

dollars. In FY14, the home rule sales tax

deposits will constitute the major recurring

source of local money in the fund (#3210).

FY2013-2014 Goals

To partially offset a shortfall in general

operating revenues, in FY14

the fund will transfer $210,000 to the

General Fund. This transfer, combined with

debt service obligations make up $425,000

or over 88% of the FY14 expenditures.

Similar transfers are expected for several

years as key revenue sources slowly bounce

back from recessionary lows.

The remaining key expenditures are as

follows:

� Fund portions of the debt service on the

2012 Refunding Series and 2003 G.O.

Bonds (#9024, #9026; $215,000 in

total).

� A set-aside of $11,250 for consulting

services. Each year this omnibus line

item finances such costs as unexpected

soils testing in street projects,

environmental services, etc. In FY2014

this line-item will fund mapping and

consulting services associated with the

City’s comprehensive plan update. (06-

8331).

� A contingency allocation of $30,000

(06-8497). This is the only capital

contingency for the general capital

program, and is used to finance

infrastructure costs over and above

project budgets, whether in street

repair, traffic signal repair, street light

repair, equipment break-downs, etc.

� In FY2014 vehicle replacements will be

funded by the Sales Tax Distributive

Fund.

CAPITAL ASSISTANCE FUND Capital Funds (Fund 06)

142

CAPITAL ASSISTANCE FUND


6 3210 Sales Tax--City $453,030.00 $450,000.00 $525,000.00 $472,072.00

Total Sales Tax $453,030.00 $450,000.00 $525,000.00 $472,072.00

6 3411 Federal Govt Grants $40,881.00 $0.00 $150.00 $0.00

6 3412 State Govt Grants $0.00 $0.00 $500.00 $0.00

Total Intergovt Revenue $40,881.00 $0.00 $650.00 $0.00

6 3523 Annexation Fees $0.00 $0.00 $0.00 $0.00

Total Service Charges $0.00 $0.00 $0.00 $0.00


6 3711 Refunds/Reimbursements $5,324.00 $0.00 $0.00 $0.00

6 3718 Recapture Revenue $0.00 $0.00 $0.00 $0.00

6 3720 Miscellaneous Income $35,039.00 $30,000.00 $27,050.00 $5,000.00

6 3722 Charitable Grants $0.00 $0.00 $0.00 $0.00

6 3725 DUI Fines $0.00 $0.00 $0.00 $0.00

6 3726 Fines Forfeitures $0.00 $0.00 $4,000.00 $1,000.00


TOTAL REVENUE $544,337.00 $488,000.00 $561,700.00 $483,072.00

6 8316 Street R&M $0.00 $0.00 $0.00 $0.00

6 8321 Sidewalk R&M $0.00 $10,000.00 $5,000.00 $0.00



6 8478 Boiler Insurance $3,425.00 $3,650.00 $3,650.00 $3,750.00

6 8479 Recapture Payments $0.00 $0.00 $0.00 $0.00

6 8490 Intergovernmental Agreement $0.00 $0.00 $0.00 $0.00

6 8497 Contingencies $45,380.00 $40,000.00 $40,000.00 $30,000.00


6 8521 Vehicles $43,829.00 $0.00 $0.00 $0.00

6 8540 Machinery/Major Tools $136,758.00 $45,000.00 $30,000.00 $0.00

Total Equipment $180,587.00 $45,000.00 $30,000.00 $0.00


6 8625 Remodeling $220,000.00 $0.00 $0.00 $0.00

6 8626 New Const--Bldgs/Grounds $0.00 $0.00 $0.00 $0.00

6 8627 Parking Lot Improvements $0.00 $0.00 $0.00 $0.00

6 8628 Storm Water Syst Improv $0.00 $7,500.00 $0.00 $0.00

6 8634 Street Const or Reconst $0.00 $0.00 $0.00 $0.00

6 8635 Street Light Const. $4,302.00 $5,000.00 $3,000.00 $2,000.00

6 8639 Other Capital Improvements $20,410.00 $30,000.00 $20,000.00 $10,000.00

Total Permanent Improv $244,712.00 $42,500.00 $23,000.00 $12,000.00


6 9024 Trsf to 2002 Bond Fund $120,000.00 $61,242.00 $61,242.00 $0.00

6 9026 Trsf to 2003 Bond Fund $95,000.00 $95,000.00 $95,000.00 $8,000.00

6 9036 Trsf to 2012 Refunding Bond $0.00 $58,758.00 $58,758.00 $207,000.00



Total Revenues $544,337.00 $488,000.00 $561,700.00 $483,072.00


Available Resources $1,399,464.00 $964,905.00 $1,038,605.00 $990,027.00

Expenditures $922,559.00 $581,150.00 $531,650.00 $482,000.00


Unrestricted Fund Balance $476,905.00 $383,755.00 $506,955.00 $508,027.00

Fund 06

143

Fund Overview

The Motor Fuel Tax Fund receives a per

capita allocation of Illinois Motor Fuel Tax

(MFT) revenues. The source of this revenue

is a state tax on gasoline pumped at local

filling stations. The tax is collected by the

state and remitted monthly to

municipalities. Since the tax is based on

gallons used rather than the price of

gasoline, price fluctuations have only an

indirect impact on the total per capita

allocation.

According to state statute, these funds can

be used to pay for street improvements and

maintenance, and other purposes such as

public building improvements so long as

such improvements relate to street

operations.

In FY14, the fund allocates $375,000 for

street maintenance (#8316); $80,000 for

salt (#8319), and $25,000 for eligible

engineering services (#8331). The City

purchases salt through the State Bid Price,

and is required to take 80% of the request.

MOTOR FUEL TAX FUND Capital Funds (Fund 07)

144

MOTOR FUEL TAX FUND


7 3411 Federal Govt Grants $0.00 $0.00 $0.00 $0.00


7 3417 State Motor Fuel Tax $510,047.00 $450,000.00 $510,000.00 $485,000.00

Total Intergovt Revenue $510,047.00 $450,000.00 $510,000.00 $485,000.00


7 3711 Refunds/Reimbursements $7,500.00 $0.00 $0.00 $0.00


TOTAL REVENUE $545,573.00 $472,500.00 $532,500.00 $500,000.00

7 8100 Salaries--Regular $88,420.00 $88,000.00 $88,000.00 $91,000.00

7 8171 FICA $0.00 $0.00 $0.00 $0.00

7 8173 IMRF $0.00 $0.00 $0.00 $0.00


7 8176 Life Insurance $0.00 $0.00 $0.00 $0.00

7 8177 Medicare $0.00 $0.00 $0.00 $0.00

Total Personnel $88,420.00 $88,000.00 $88,000.00 $91,000.00

7 8316 Street R&M $278,229.00 $350,000.00 $300,000.00 $375,000.00

7 8319 Snow & Ice Control $103,708.00 $100,000.00 $65,000.00 $80,000.00

7 8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00


7 8348 Buildings R&M--NEC $0.00 $0.00 $0.00 $0.00




7 8637 Street Improv--Maintenance $0.00 $0.00 $0.00 $0.00




7 9014 Trsf to 1996 Bond Fund $0.00 $0.00 $0.00 $0.00

7 9019 Trsf to 1999 Bond Fund $0.00 $0.00 $0.00 $0.00

7 9026 Trsf to 2003 Bond Fund $50,000.00 $0.00 $0.00 $0.00

7 9027 Trsf to 2005 Bond Fund $50,000.00 $50,000.00 $50,000.00 $50,000.00

7 9036 Tsfr to 2012 Refunding Bond $0.00 $50,000.00 $50,000.00 $50,000.00



Total Revenues $545,573.00 $472,500.00 $532,500.00 $500,000.00



Expenditures $623,598.00 $696,500.00 $611,500.00 $691,000.00



Fund 07

145

Fund Overview

The Road and Bridge Fund receives the

City’s portion of the road and bridge

taxes levied by local townships as well

as township replacement tax revenues.

Most of the annual revenue in this fund

is either transferred to the General Fund

to help finance the Street Division’s

bridge maintenance and improvement

work, including snow removal ($30,000;

#9001), or to the 2005 Bond Fund that

was created when the outstanding 1999

refunding bonds were refunded.

ROAD AND BRIDGE FUND Capital Funds (Fund 08)

146

ROAD AND BRIDGE FUND


8 3416 Township Road/Bridge Tax 41,419.00 40,000.00 44,244.00 45,000.00

Total Intergovt Revenue 41,419.00 40,000.00 44,244.00 45,000.00

8 3710 Investment Interest 761.00 500.00 300.00 250.00

8 3711 Refunds/Reimbursements 0.00 0.00 0.00 0.00

Total Other Income 761.00 500.00 300.00 250.00

8 4501 Trsf from General Fund 0.00 0.00 0.00 0.00

Transfers In 0.00 0.00 0.00 0.00

Total Revenues 42,180.00 40,500.00 44,544.00 45,250.00

8 8322 Bridge R&M 0.00 0.00 0.00 0.00

8 8331 Consulting Services 0.00 0.00 0.00 0.00

Total Contractual Services 0.00 0.00 0.00 0.00

8 8497 Contingencies 0.00 0.00 0.00 0.00

Total Other Services 0.00 0.00 0.00 0.00

8 8636 Bridge Improvements 0.00 0.00 0.00 0.00

Total Permanent Improv 0.00 0.00 0.00 0.00

8 9001 Trsf to General Fund 30,000.00 30,000.00 30,000.00 30,000.00

8 9019 Trsf to 1999 Bond Fund 0.00 0.00 0.00 0.00

8 9027 Trsf to 2005 Bond Fund 50,000.00 20,000.00 20,000.00 15,000.00

Total Transfers Out 80,000.00 50,000.00 50,000.00 45,000.00

Total Expenditures 80,000.00 50,000.00 50,000.00 45,000.00

Total Revenues 42,180.00 40,500.00 44,544.00 45,250.00

Beginning Fund Balance 48,970.00 11,150.00 11,150.00 5,694.00

Available Resources 91,150.00 51,650.00 55,694.00 50,944.00

Expenditures 80,000.00 50,000.00 50,000.00 45,000.00

Ending Fund Balance 11,150.00 1,650.00 5,694.00 5,944.00

Fund 08

147

Fund Overview

This fund was created on October 21,

2002 (Ordinance 2002.48) to receive

monies from other City Funds and to

expend those funds in behalf of the

acquisition and renovation of the

former Henderson department store

building and nearby parking lot. Since

that time, the fund has been self-

sustaining and primarily relies on rental

income for its maintenance-related

expenditures.


� Financed minor maintenance

activities associated with the

upkeep of the Sycamore Center.

FY2013-2014 Goals

� Paint exterior siding at the Sycamore

Center.

� Finance operating and maintenance

costs for the Sycamore Center.

� Finance elevator and fire system

costs for police addition.

PUBLIC BUILDINGS FUND Capital Funds (Fund 11)

148

PUBLIC BUILDINGS FUND




11 3713 Rental Income $53,240.00 $61,000.00 $61,000.00 $61,000.00


11 3741 Reserve Transfer--General Fund $0.00 $0.00 $0.00 $0.00



11 4506 Trsf from Capital Asst Fund $0.00 $0.00 $0.00 $0.00

11 4522 Trsf from Sales Tax Dist Fund $0.00 $0.00 $0.00 $0.00

11 4524 Trsf from 2002 Cap Proj Fund $0.00 $0.00 $0.00 $0.00

Total Transfers In $0.00 $0.00 $0.00 $0.00

TOTAL REVENUE $78,233.00 $83,000.00 $83,000.00 $83,000.00

11 8219 Building Supplies $0.00 $400.00 $400.00 $400.00

11 8291 Janitorial Supplies $0.00 $250.00 $250.00 $250.00

11 8299 Commodities, NEC $0.00 $100.00 $100.00 $100.00


11 8302 Building R&M $3,053.00 $5,000.00 $5,000.00 $6,000.00

11 8310 Equipment R&M $1,918.00 $2,000.00 $2,000.00 $7,500.00

11 8311 Building Mechanical R&M $2,964.00 $3,000.00 $3,000.00 $4,000.00

11 8312 Elevator Maintenance $5,488.00 $5,500.00 $5,500.00 $8,000.00

11 8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00

11 8330 EDP Services $0.00 $0.00 $0.00 $0.00


11 8337 Telephone System $0.00 $0.00 $0.00 $1,500.00

11 8346 Refuse Removal Services $0.00 $0.00 $0.00 $0.00

11 8348 Buildings, R&M, NEC $0.00 $500.00 $500.00 $500.00

11 8352 Electricity $5,519.00 $7,100.00 $7,100.00 $7,100.00

11 8353 Natural Gas $991.00 $2,000.00 $2,000.00 $2,000.00

11 8355 Utilities, NEC $0.00 $0.00 $0.00 $0.00


11 8385 Taxes, Licenses & Fees $8,980.00 $9,000.00 $9,000.00 $9,000.00

11 8399 Contractual Services, NEC $0.00 $0.00 $0.00 $0.00


11 8497 Contingencies $0.00 $1,000.00 $1,000.00 $2,500.00


11 8515 EDP Equipment $0.00 $5,000.00 $5,000.00 $5,000.00

Total Equipment $0.00 $5,000.00 $5,000.00 $5,000.00


11 8625 Remodeling $2,026.00 $5,000.00 $5,000.00 $5,000.00

11 8639 Other Capital Improvements $127.00 $10,000.00 $10,000.00 $10,000.00



Total Revenues $78,233.00 $83,000.00 $83,000.00 $83,000.00



Expenditures $31,066.00 $55,850.00 $55,850.00 $68,850.00



Fund 11

149

Fund Overview

This fund was created on October 21, 2002

(Ordinance 2002.48) to receive monies

from the General Fund reserve and to

expend those funds in behalf of a revolving

loan fund for downtown businesses. The

City Council formally inaugurated a

“Downtown Improvement Program” by

resolution 423 on January 20, 2003. The

initial focus of the expenditures from this

fund has been façade improvements.

On June 7, 2004 the loan program was

converted to a grant program under the

same general guidelines. Examples of

eligible improvements include, but are not

limited to, the following:

� Removal of incompatible facades and

appurtenances;

� Restoration of historic façade materials;

� Restoration of an historic building in

accordance with the U.S. Secretary of

the Interior’s Standards for

Rehabilitation;

� Painting;

� Tuckpointing;

� Repair or replacement of exterior

windows and doors, including storm

doors and windows;

� Installation of new signage;

� Repair or replacement of

appurtenances such as railings, stairs,

awnings;

� Installation of handicap accessible

entrances;

� Building cleaning using approved,

preservation-based methods.

A grant up to $5,000 may be extended for

each building façade. Businesses located in

attached buildings or buildings with corner

facades facing two public streets may be

eligible for more than one grant if the

desired improvement logically spans the

multiple facades.

The City’s Hotel/Motel Tax Fund has been

the principal source of new revenue for the

fund in recent years and will be in FY14.

DOWNTOWN FAÇADE GRANT FUND Capital Fund (13)

150

DOWNTOWN FAÇADE GRANT FUND



Total Intergovt Revenue $0.00 $0.00 $0.00 $0.00

13 3710 Investment Interest $1,760.00 $1,400.00 $950.00 $950.00

13 3716 Recouped Loans $0.00 $0.00 $0.00 $0.00

13 3741 Reserve Transfer--General Fund $0.00 $0.00 $0.00 $0.00

13 3745 Reserve Transfer--Hotel/Motel $15,000.00 $25,000.00 $25,000.00 $25,000.00


TOTAL REVENUES $16,760.00 $26,400.00 $25,950.00 $25,950.00


13 8202 Commodities, NEC $0.00 $0.00 $0.00 $0.00


13 8302 Building R&M $0.00 $0.00 $0.00 $0.00

13 8331 Consulting Services $0.00 $1,000.00 $1,000.00 $1,000.00

Total Contractual Services $0.00 $1,000.00 $1,000.00 $1,000.00

13 8416 Downtown Loans $0.00 $0.00 $0.00 $0.00

13 8418 Downtown Grants $0.00 $30,000.00 $29,700.00 $25,000.00




TOTAL EXPENDITURES $0.00 $31,000.00 $30,700.00 $26,000.00

Total Revenues $16,760.00 $26,400.00 $25,950.00 $25,950.00



Expenditures $0.00 $31,000.00 $30,700.00 $26,000.00



Fund 13

151

Fund Overview

The Tax Increment Financing Fund, also

known as the “Special Tax Allocation

Fund for the Redevelopment Project

Area No. 1,” was authorized on August

21, 2000 by Ordinance No. 2000.24.

The Fund receives annual property tax

increment generated when growth or

redevelopment occurs within the TIF

district.

The City Council authorized a TIF

feasibility study on June 21, 1999. The

study was completed by Peckham

Guyton Albers & Viets (PGAV) in the fall

of 1999 and submitted to the City

Council on January 17, 2000. The PGAV

report found that the designated 29-

acre area, partially within and partially

adjacent to the downtown business

district, could be classified as a

conservation area. Such an area can

become a blighted area if tax increment

financing does not occur. The study

showed that 76 percent of the

structures (34 in all) were more than 35

years of age. Of the 45 buildings within

the targeted TIF area, 33 (73%) could

not meet current code standards. In

addition, it was found that the area was

characterized by poor planning in terms

of use and layout and contained

inadequate utilities, roadways, and

other infrastructure. As a result, the

proposed TIF area on the whole had not

been subject to private growth and

development on a par with the

community’s average EAV growth rate.

A TIF redevelopment plan was

authorized in January 2000 and was

completed in June 2000. The plan was

approved in August 2000 after a series

of public hearings and a unanimous

recommendation from a joint review

board consisting of representatives

from all local taxing bodies.

The redevelopment plan is expected to

be completed well within the statutory

limit of 23 years. The general objectives

of the plan are as follows:

� The reduction or elimination of the

conditions that qualified the area

for TIF financing;

� Enhancement of the real estate tax

base for the City and all other

taxing districts;

� Encouragement of private

investment and redevelopment

within the project area;

� Improved public infrastructure to

encourage further private

investment.

The property tax increments since 2001

are shown in the table below:

Tax Year Increment

FY02 $11,978

FY03 $17,448

FY04 $33,077

FY05 $35,316

FY06 $39,603

FY07 $43,181

FY08 $46,432

FY09 $56,338

FY10 $65,735

FY11 $72,502

FY12 $65,407

FY13 $59,695

TAX INCREMENT FINANCING FUND Capital Funds (Fund 21)

152

FY2013-2014 Goals

� #8624: Use TIF assistance grants as

needed to promote public/private

economic improvement within the

TIF.

� #8627: Resurface the City Parking

Lot Between 7-Eleven and the State

Theater with new curb, landscaping

and signage that ties it into the

downtown façade. Improvements

to Parking Lot #3 are planned in

FY15.

� #8628 & 8634: Funds will be

reserved in these line items to

combine with FY13 increment to

repair storm sewer and re-pave on

Park Avenue from Edward St. to

High Street in the future.

153

TAX INCREMENT FINANCING FUND


21 3119 Property Tax Increment $65,407.00 $70,000.00 $59,695.00 $58,000.00


21 3411 Federal Government Grants $0.00 $0.00 $0.00 $0.00

21 3412 State Government Grants $0.00 $0.00 $0.00 $0.00

Total Intergovernmental Rev $0.00 $0.00 $0.00 $0.00



21 3716 Recouped Loans $0.00 $0.00 $0.00 $0.00




Total Transfers In $0.00 $0.00 $0.00 $0.00

TOTAL REVENUES $69,913.00 $73,500.00 $62,445.00 $60,750.00

21 8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00

21 8323 Parking Lot R&M $0.00 $0.00 $0.00 $0.00

21 8331 Consulting Services $4,571.00 $1,000.00 $500.00 $1,000.00

21 8342 Financial Services $0.00 $0.00 $0.00 $0.00

21 8343 Developmental Services $0.00 $0.00 $0.00 $0.00

21 8349 Legal Services $0.00 $0.00 $0.00 $0.00


Total Contractual Services $4,571.00 $1,000.00 $500.00 $1,000.00

21 8411 Debt Service--Principal $0.00 $0.00 $0.00 $0.00


21 8493 Incentive Payments $0.00 $0.00 $0.00 $0.00

21 8497 Contingencies $0.00 $0.00 $0.00 $0.00



21 8622 Environmental Cleanup $0.00 $0.00 $0.00 $0.00


21 8624 Private Property Redevelopment $79,821.00 $25,000.00 $15,000.00 $10,000.00

21 8625 Remodeling $0.00 $0.00 $0.00 $0.00


21 8627 Parking Lot Improvements $0.00 $0.00 $0.00 $30,000.00

21 8628 Storm Water Syst Improv $0.00 $20,000.00 $0.00 $30,000.00

21 8629 Sanitary Syst Improv $0.00 $0.00 $0.00 $0.00

21 8634 Street Const or Reconst $0.00 $35,000.00 $0.00 $82,500.00

21 8635 Street Light Const. $0.00 $0.00 $0.00 $0.00






Total Revenues $69,913.00 $73,500.00 $62,445.00 $60,750.00



Expenditures $84,392.00 $81,000.00 $15,500.00 $153,500.00


Fund 21

154

Fund Overview

The Sales Tax Distributive Fund was

established in June 2001 (Ordinance

2001.10) for the receipt and

disbursement of Illinois Retailers’

Occupation Tax monies and Home Rule

Tax monies generated under a revenue-

sharing agreement between specific

businesses and the City of Sycamore.

The first participating business was

United Aviation Fuel Corporation, a

subsidiary of United Airlines

Corporation, which entered an

agreement with the City of Sycamore in

June 2001 (Ordinance 2001.10).

Under the terms of the 2001 agreement

between the City of Sycamore and

United Aviation Fuels, the City and the

retailer would share sales tax revenue

from the sales generated by the firm’s

call center in Sycamore. The City was to

retain a base amount of $300,000 per

year for ten years. The City was also to

receive an increase in gross

receipts at a rate corresponding with

the increase in the Retailer’s

taxable gross receipts over the previous

year, up to a 3 percent annual increase.

On May 30, 2003 a special City Council

meeting was held to revise the 2001

development agreement with United

Aviation

Fuel Corporation. The revised

agreement extended the term to May

31, 2026, and increased the City’s

annual allocation from $300,000 in FY03

to $360,000 in FY04, with an additional

2% increase each year for the remaining

years of the agreement.

The Fund’s revenues were substantially

enhanced by a new incentive agreement

with American Aviation Supply, LLC,

which was approved by the City Council

on October 18, 2004. American Aviation

Supply and the City of Sycamore

entered a lease for a new order

acceptance center in Sycamore on

February 7, 2005 and the firm opened

its center on the mezzanine of the

Sycamore Center in March, 2005. Under

the terms of the agreement, the City

and the retailer would agree for a

period of about 26 years to share sales

tax revenue from the firm’s operations.

The City would retain $360,000 in the

first year, and could realize up to a 5

percent increase per year for each of

the following years, depending on the

fortunes of the retailer. The City

would never make less than $30,000 per

month or $360,000 per year in new

sales tax revenue from the firm’s

operation in any year that the

agreement is in force. The governing

index for determining the annual

increase would be the Consumer Price

Index (CPI) for Urban Consumers, as

seasonally adjusted. The amount of the

City share would increase (or,

theoretically decrease) to take account

of the change in the preceding 12-

month period of the CPI. If the

agreement should remain in force for

the full term, or until December 31,

2030, the City would gain a minimum of

SALES TAX DISTRIBUTIVE FUND Capital Funds (Fund 22)

155

$9,360,000 and upwards to $18,400,843

over the next 26 years.

Some key items financed by Fund 22 in

FY14 include the following:

• $25,000 for the City’s sidewalk

matching program(#8321).

• $5,000 for miscellaneous public

parking lot patching and

improvements (8627).

• $85,000 for dredging along the

Sycamore golf course that was

budgeted in FY12 & FY13 but

not completed; 22-8628.

• $3,500 for general public

building upkeep (e.g. painting,

etc.) Line item 8625.

• $20,000 to continue the funding

of the Blue Line (8343).

• $162,000 to replace two police

vehicles, a new fire command

vehicle and a Building and

Engineering vehicle (#8521).

• $97,000 to purchase a new

dump truck, cardiac monitor

and computer upgrades

(#8540).

• Reserves transfers of $25,002 to

the fire and police pension

funds to offset property tax levy

funding.

• A reserve transfer of $115,000

to the Public Improvements

Fund. Escrow agreements were

established with three partially

developed subdivisions to

ensure funding for final

improvements. Due to the slow

residential housing market the

funding has not been ample to

complete the necessary repairs

in a timely fashion. This

transfer will combine with the

escrow funds for Heron Creek

Country Estates to pave the

final lift on Merry Oaks Drive.

As homes are built the City will

be reimbursed the costs

associated with the project.

156

SALES TAX DISTRIBUTIVE FUND


22 3215 Sales Tax, City, United $11,694,406.00 $12,000,000.00 $7,000,000.00 $8,000,000.00

22 3216 Sales Tax, State, United $6,682,517.00 $6,800,000.00 $3,990,000.00 $4,560,000.00

22 3217 Sales Tax, City, American $9,259,382.00 $10,250,000.00 $9,000,000.00 $10,250,000.00

22 3218 Sales Tax, State, American $5,291,072.00 $5,850,000.00 $5,130,000.00 $5,850,000.00

Total Sales Tax $32,927,377.00 $34,900,000.00 $25,120,000.00 $28,660,000.00

22 3412 State Government Grants $0.00 $0.00 $0.00 $0.00

Total Intergovt Revenue $0.00 $0.00 $0.00 $0.00




TOTAL REVENUE $32,959,968.00 $34,930,000.00 $25,140,000.00 $28,680,000.00

22 8302 Building R&M $18,800.00 $5,000.00 $0.00 $3,000.00

22 8316 Street R&M $0.00 $0.00 $0.00 $0.00

22 8321 Sidewalk R&M $7,606.00 $25,000.00 $25,000.00 $25,000.00


22 8343 Developmental Services $92,000.00 $20,000.00 $20,000.00 $20,000.00



22 8493 Reimbursement, United $17,955,817.00 $18,370,467.00 $10,570,000.00 $12,122,000.00

22 8494 Reimbursement, American $14,133,937.00 $15,680,020.00 $13,710,000.00 $15,663,000.00

22 8497 Contingencies $0.00 $0.00 $0.00 $10,000.00

Total Other Services $32,089,754.00 $34,050,487.00 $24,280,000.00 $27,795,000.00

22 8521 Vehicles $0.00 $118,000.00 $125,000.00 $162,000.00

22 8540 Machinery/Major Tools $11,395.00 $45,000.00 $45,000.00 $97,600.00

Total Equipment $11,395.00 $163,000.00 $170,000.00 $259,600.00


22 8625 Remodeling $16,411.00 $15,000.00 $5,000.00 $3,500.00

22 8626 New Const--Bldgs/Grounds $40,392.00 $0.00 $0.00 $0.00

22 8627 Parking Lot Improvements $5,447.00 $10,000.00 $0.00 $5,000.00

22 8628 Storm Water Syst Improv $30,136.00 $80,000.00 $25,000.00 $85,000.00

22 8629 Sanitary Syst Improv $0.00 $0.00 $0.00 $0.00

22 8634 Street Const or Reconst $1,735.00 $0.00 $0.00 $0.00

22 8638 Bikepath Construction $0.00 $0.00 $0.00 $0.00

22 8639 Other Capital Improvements $32,658.00 $40,000.00 $40,000.00 $42,000.00



22 9006 Trsf to Cap Asst Fund $0.00 $0.00 $0.00 $0.00

22 9034 Trsf to 2009 Bond Fund $216,025.00 $151,870.00 $151,870.00 $146,074.00


TOTAL EXPENDITURES $33,064,333.00 $35,017,857.00 $25,171,870.00 $28,664,174.00

Total Revenues $32,959,968.00 $34,930,000.00 $25,140,000.00 $28,680,000.00



Expenditures $33,064,333.00 $35,017,857.00 $25,171,870.00 $28,664,174.00

Reserve Trsf to Police Pension $0.00 $0.00 $0.00 $8,027.00

Reserve Trsf to Fire Pension $0.00 $0.00 $0.00 $16,975.00

Reserve Trsf to Public Imprv. $0.00 $0.00 $0.00 $115,000.00



Fund 22

157

Fund Overview

The Street Maintenance Fund was

created in FY09. The purpose of the

fund is to provide resources for annual

street and alley repairs, re-surfacing,

and reconstruction. The dedicated

sources of revenue include home rule

sales tax proceeds and a new 2 cent per

gallon tax on gasoline sold at local fuel

stations. On January 21, 2008 the City

Council voted to increase the City’s

home rule sales tax rate from.75% to

1.25% and to dedicate the increased

revenue to this new fund (Ordinance

2007.40). The Council also approved

the 2 cent per gallon tax on January 21,

2008 (Ordinance 2007.41). The home

rule tax increase went into effect on July

1, 2008 and the new gasoline tax went

into effect on May 1, 2008.

Typically the annual street maintenance

program through this fund includes

approximately $1 million in street

repairs. In FY14 a larger program of $2

million is planned as a widening of the

stretch of Bethany Road from Peace to

Aster Drive is included. Roughly half of

the cost for the Bethany project came

from a grant from the State of Illinois.

STREET MAINTENANCE FUND Capital Funds (Fund 30)

158

STREET MAINTENANCE FUND


30 3210 Sales Tax--City $906,058.00 $875,000.00 $1,050,000.00 $925,000.00

30 3220 Gasoline Tax--City $246,338.00 $250,000.00 $248,000.00 $250,000.00

Total Sales Tax $1,152,396.00 $1,125,000.00 $1,298,000.00 $1,175,000.00

30 3411 Federal Govt Grants $0.00 $0.00 $0.00 $0.00

30 3412 State Govt Grants $450,000.00 $0.00 $0.00 $0.00

Total Intergovt Revenue $450,000.00 $0.00 $0.00 $0.00


30 3711 Refunds/Reimbursements $0.00 $47,515.00 $47,515.00 $0.00


TOTAL REVENUE $1,622,925.00 $1,187,515.00 $1,363,015.00 $1,190,000.00

30 8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00



30 8621 Land Acquisition $0.00 $60,000.00 $60,000.00 $0.00


30 8637 Street Improv--Maintenance $866,501.00 $1,047,515.00 $1,018,000.00 $2,000,000.00


Total Permanent Improv $866,501.00 $1,107,515.00 $1,078,000.00 $2,000,000.00

TOTAL EXPENDITURES $906,501.00 $1,157,515.00 $1,128,000.00 $2,075,000.00

Total Revenues $1,622,925.00 $1,187,515.00 $1,363,015.00 $1,190,000.00



Expenditures $906,501.00 $1,157,515.00 $1,128,000.00 $2,075,000.00


Fund 30

159

BOND AND LOAN FUNDS

FUND TITLE PAGE

17 1994 EPA Loan Fund 161


24 2002 Bond Fund 165


26 2003 Bond Fund 169

27 2005 Bond Fund 171

29 2007 Bond Fund 173



34 2009 Bond Fund 179


36 2012 Refunding Bond Fund 183

160

Fund Overview

The 1994 EPA Loan Fund pays debt

service on the low-interest EPA loan of

$7.8 million that provided the resources

to build the excess flow facility at the

north treatment plant and funded the

related reconstruction of the collection

system. The debt service is funded by

the Sewer Fund and will be retired in

2014.

1994 EPA LOAN FUND Debt Service Fund (Fund 17)

161

1994 EPA LOAN FUND



17 3730 Bond Proceeds $0.00 $0.00 $0.00 $0.00

Total Other Income $33.00 $20.00 $30.00 $30.00

17 4504 Trsf from Sewer Fund $540,925.00 $540,925.00 $540,925.00 $540,925.00


TOTAL REVENUES $540,958.00 $540,945.00 $540,955.00 $540,955.00



17 8411 Debt Service--Principal $501,388.00 $515,423.17 $515,423.17 $529,851.48

17 8412 Debt Service--Interest $39,537.00 $25,501.17 $25,501.17 $11,072.86

17 8497 Contingencies $0.00 $0.00 $0.00 $0.00



Total Revenues $540,958.00 $540,945.00 $540,955.00 $540,955.00



Expenditures $540,925.00 $540,924.34 $540,924.34 $540,924.34


Fund 17

162

Fund Overview



$2.815 million that provided the

resources to close the Electric Park

treatment facility and re-route the

sewage flow to the north treatment

plant. The debt service is funded by the

Sewer Fund and will be paid off in 2015.

1995 EPA LOAN FUND Debt Service Fund (Fund 18)

163

1995 EPA LOAN FUND



18 3730 Bond Proceeds $0.00 $0.00 $0.00 $0.00




TOTAL REVENUES $189,235.00 $189,238.00 $189,238.00 $189,238.00





18 8497 Contingencies $0.00 $0.00 $0.00 $0.00



Total Revenues $189,235.00 $189,238.00 $189,238.00 $189,238.00



Expenditures $189,221.00 $189,221.74 $189,221.74 $189,223.00


Fund 18

164

Fund Overview

The 2002 Capital Projects Bond Fund

consists of the proceeds from the

$3,947,396.80 General Obligation Bond,

Series, 2002, plus investment interest and

transfers from other City funds to pay the

outstanding debt service on the bonds. This

fund was created in April, 2002. The main

source of revenue for the principal and

interest payments on the debt will be

restaurant/bar tax proceeds.

This advanced refunding issue was rated A1

by Moody’s Investors Service. The actual

proceeds, less closing costs, amounted to

$3,911,832.80.

The Series 2002 City of Sycamore General

Obligation Bonds were refunded in the

summer of 2012 to achieve interest savings.

Residual bond proceeds will be spent down

in FY2014 and FY2015 as part of the City’s

sidewalk program and the engineering for

many of related capital projects.

2002 BOND FUND Fund 24

165

2002 BOND FUND




24 3730 Bond Proceeds $0.00 $0.00 $0.00 $0.00


24 4501 Trsf from General Fund $185,000.00 $185,000.00 $185,000.00 $0.00

24 4506 Trsf from Cap. Assist. Fund $120,000.00 $61,242.00 $61,242.00 $0.00

24 4507 Trsf from Motor Fuel Tax Fnd $0.00 $0.00 $0.00 $0.00

24 4522 Trsf from Fund 24 Reserve $0.00 $0.00 $0.00 $0.00

Total Transfers In $305,000.00 $246,242.00 $246,242.00 $0.00

TOTAL REVENUES $309,850.00 $249,242.00 $248,742.00 $2,000.00

24 8285 EDP Supplies $0.00 $0.00 $0.00 $0.00


24 8302 Building R&M $50,000.00 $0.00 $0.00 $0.00

24 8321 Sidewalk Repair & Maintenance $0.00 $25,000.00 $25,000.00 $25,000.00



24 8348 Buildings, R&M $0.00 $0.00 $0.00 $0.00


24 8411 Debt Service--Principal $170,000.00 $180,000.00 $180,000.00 $0.00

24 8412 Debt Service--Interest $130,102.00 $63,033.00 $63,033.00 $0.00

24 8497 Contingencies $0.00 $0.00 $0.00 $0.00

Total Other Services $300,102.00 $243,033.00 $243,033.00 $0.00

24 8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

24 8521 Vehicles $0.00 $0.00 $0.00 $0.00


24 8580 Telephone/Radio Equipment $0.00 $0.00 $0.00 $0.00

Total Equipment $0.00 $0.00 $0.00 $0.00


24 8628 Storm Water System Improv $0.00 $0.00 $0.00 $0.00


24 8633 Sanitary Syst Improvements $0.00 $0.00 $0.00 $0.00

24 8634 Street Const or Reconstruct $0.00 $0.00 $0.00 $0.00



Total Major Improvements $0.00 $0.00 $0.00 $0.00


24 9006 Trsf to Capital Asst Fund $0.00 $0.00 $0.00 $0.00

24 9011 Trsf to Public Bldg Fund $0.00 $0.00 $0.00 $0.00



Total Revenues $309,850 $249,242 $248,742 $2,000

Beginning Fund Balance $327,545 $227,546 $227,546 $103,255

Available Resources $637,395 $476,788 $476,288 $105,255

Expenditures $409,849 $373,033 $373,033 $75,000

Reserve Trsf to Fund 24 $0 $0 $0 $0

Ending Fund Balance $227,546 $103,755 $103,255 $30,255

Fund 24

166

Fund Overview


service on a low, simple-interest (2.5%)

EPA loan of $764,800 that provided the

resources to construct Well #9 The debt

service is funded by the Water Fund and

will be paid off in 2024.

2003 EPA LOAN FUND Debt Service Funds (Fund 25)

167

2003 EPA LOAN FUND (L17-247300)



25 3732 Loan Proceeds $0.00 $0.00 $0.00 $0.00


25 3742 Reserve Transfer--Water Fund $0.00 $0.00 $0.00 $0.00

25 4502 Transfer from Water Fund $50,000.00 $50,000.00 $50,000.00 $50,000.00


TOTAL REVENUES $50,063.00 $50,050.00 $50,060.00 $50,060.00






25 8497 Contingencies $0.00 $0.00 $0.00 $0.00


25 8626 New Const. Bldgs/Grounds $0.00 $0.00 $0.00 $0.00


25 8630 Water Main Improvements $0.00 $0.00 $0.00 $0.00



Total Revenues $50,063.00 $50,050.00 $50,060.00 $50,060.00



Expenditures $49,736.00 $49,736.50 $49,736.50 $49,738.00



Fund 25

168

Fund Overview

The 2003 Bond Fund was created in April,

2003 and revised on September 15, 2003 to

finance various public improvements

including public sidewalk replacement, the

financing of the completion of Oakland

Drive, the financing of a portion of the

Bethany Road reconstruction project, and

the redemption of outstanding Series 1996

bonds to gain an interest savings of

$12,275. The debt service on the bonds is

annually provided by the Capital Assistance

Fund ($8,000; 06-9026). The bonds will

mature in their entirety on January 1, 2018.

The Series 2003 bonds were rated “A1” by

Moody’s Investors Service, and all prior

debt of the City was upgraded to “A1” as a

result of this rating. The average interest

rate including all costs of issuance is

3.901%.

The majority of the outstanding debt was

refunded in 2012 to achieve interest

savings. The remaining debt service will be

retired in 2018.

2003 BOND FUND Debt Service Funds (Fund 26)

169



26 3730 Bond Proceeds $0.00 $0.00 $0.00 $0.00

Total Other Income $1,173.00 $800.00 $200.00 $100.00


26 4506 Trsf from Capital Fund $95,000.00 $95,000.00 $95,000.00 $8,000.00

26 4507 Trsf from MFT Fund $50,000.00 $50,000.00 $50,000.00 $0.00

26 4519 Trsf from 1999 Bond Fund $0.00 $0.00 $0.00 $0.00

26 4526 Reserve Trsf--2003 Bond Fund $50,000.00 $0.00 $0.00 $0.00


TOTAL REVENUES $196,173.00 $145,800.00 $145,200.00 $8,100.00

26 8316 Street/Alley R&M $0.00 $0.00 $0.00 $0.00

26 8321 Sidewalk R&M $0.00 $0.00 $0.00 $0.00

26 8331 Consulting Services $70,642.00 $0.00 $0.00 $0.00


Total Contractual Services $70,992.00 $175.00 $175.00 $175.00

26 8410 Bond Redemption $0.00 $0.00 $0.00 $0.00



26 8417 Bond Issue Costs $0.00 $0.00 $0.00 $0.00

26 8497 Contingencies $0.00 $0.00 $0.00 $0.00


26 8521 Vehicles $0.00 $0.00 $0.00 $0.00

Total Equipment $0.00 $0.00 $0.00 $0.00

26 8634 Street Const or Reconst $50,000.00 $0.00 $0.00 $0.00

Total Permanent Improv $50,000.00 $0.00 $0.00 $0.00


Total Revenues $196,173.00 $145,800.00 $145,200.00 $8,100.00



Expenditures $271,297.00 $146,225.00 $146,225.00 $11,390.00

Ending Fund Balance $54,592.00 $4,167.00 $3,567.00 $277.00

Reserve Transfer to 2003 Bond Fund $50,000.00 $0.00 $0.00 $0.00

Restated Fund Balance $4,592.00 $4,167.00 $3,567.00 $277.00

2003 BOND FUND Fund 26

170

Fund Overview

The 2005 Bond Fund was created

following the Council’s approval of the

issuance of the $2,965,000 General

Obligation Bonds, Series 2005 on May

16, 2005 (Ordinance 2005.06). The

purpose of the bond issuance was to

refund the outstanding 1999 Refunding

Bond series at a lower rate of interest.

The Series 2005 bonds were rated “A1”

by Moody’s Investors Service, and all

prior debt of the City remains at “A1” as

a result of this rating. The average

interest rate including all costs of

issuance is 3.901%.

In FY2014 $15,000 has been allocated

from residual bond proceeds to address

hazardous sidewalks. This issue will be

retired in October 2015.

2005 REFUNDING BOND FUND Debt Service Funds (Fund 27)

171

2005 REFUNDING BOND FUND



27 3730 Bond Proceeds $0.00 $0.00 $0.00 $0.00

Total Other Income $2,157.00 $500.00 $750.00 $500.00

27 4501 Trsf from General Fund $55,000.00 $55,000.00 $55,000.00 $55,000.00

27 4502 Trsf from Water Fund $86,514.00 $86,514.00 $86,514.00 $86,514.00


27 4506 Trsf from Capital Assist Fund $0.00 $0.00 $0.00 $0.00

27 4507 Trsf from Motor Fuel Tax Fnd $50,000.00 $50,000.00 $50,000.00 $50,000.00

27 4508 Trsf from Road & Bridge Fnd $50,000.00 $20,000.00 $20,000.00 $15,000.00




TOTAL REVENUES $330,185.00 $298,528.00 $298,778.00 $293,528.00

27 8321 Sidewalk Repair & Replacement $0.00 $15,000.00 $15,000.00 $15,000.00


Total Contractual Services $350.00 $15,350.00 $15,350.00 $15,350.00

27 8410 Bond Redemption $0.00 $0.00 $0.00 $0.00



27 8497 Contingencies $0.00 $0.00 $0.00 $0.00

27 8500 Bond Discount $0.00 $0.00 $0.00 $0.00

27 8510 Bond Issue $0.00 $0.00 $0.00 $0.00

27 8634 Street Construction/Reconstruction $0.00 $0.00 $0.00 $0.00



Total Revenues $330,185.00 $298,528.00 $298,778.00 $293,528.00



Expenditures $323,380.00 $338,545.00 $338,545.00 $338,070.00


Fund 27

172

Fund Overview

In the spring of 2007, a $2,002,045

general obligation bond was issued to

finance the reconstruction of the 100

block of South California Street, the

reconstruction of the 100 block of South

Main Street, the re-surfacing of State

Street from Main Street to Locust

Street, and the reconstruction of Locust

Street from Exchange Street to

Sycamore Street. The General Fund

assumed the annual debt service

requirements of about $200,000 a year.

The improvements on South California

Street were completed in FY2008. The S.

Main Street and E. State Street

improvements were completed in FY09.


173

2007 BOND FUND




29 3730 Bond Proceeds $0.00 $0.00 $0.00 $0.00


29 4501 Trsf from General Fund $200,000.00 $200,000.00 $200,000.00 $200,000.00

29 4506 Trsf from Cap. Assist. Fund $0.00 $0.00 $0.00 $0.00

29 4507 Trsf from Motor Fuel Tax Fnd $0.00 $0.00 $0.00 $0.00

29 4522 Trsf from Sales Tax Dist Fund $0.00 $0.00 $0.00 $0.00


TOTAL REVENUES $200,375.00 $200,350.00 $200,225.00 $200,225.00

29 8285 EDP Supplies $0.00 $0.00 $0.00 $0.00




29 8348 Buildings, R&M $0.00 $0.00 $0.00 $0.00




29 8497 Contingencies $0.00 $0.00 $0.00 $0.00


29 8515 EDP Equipment $0.00 $0.00 $0.00 $0.00

29 8521 Vehicles $0.00 $0.00 $0.00 $0.00



Total Equipment $0.00 $0.00 $0.00 $0.00


29 8628 Storm Water System Improv $0.00 $0.00 $0.00 $0.00


29 8633 Sanitary Syst Improvements $0.00 $0.00 $0.00 $0.00

29 8634 Street Const or Reconstruct $0.00 $0.00 $0.00 $0.00



Total Major Improvements $0.00 $0.00 $0.00 $0.00



29 9011 Trsf to Public Bldg Fund $0.00 $0.00 $0.00 $0.00



Total Revenues $200,375 $200,350 $200,225 $200,225

Beginning Fund Balance $0 $219 $219 $1,342


Expenditures $200,156 $199,103 $199,103 $197,943

Net Capital Transfers $0 $0 $0 $0

Ending Fund Balance $219 $1,467 $1,342 $3,624

Fund 29

174

Fund Overview



$1,099,359 that funded the

construction of the building and pump

equipment for Well #9 on Airport Road.

The debt service is provided by the

Water Fund and will be paid off in 2026.


175

2005 EPA LOAN FUND (L17-2475)



31 3732 Loan Proceeds $0.00 $0.00 $0.00 $0.00





TOTAL REVENUES $55,110.00 $55,092.00 $55,082.00 $55,082.00






31 8497 Contingencies $0.00 $0.00 $0.00 $0.00







Total Revenues $55,110.00 $55,092.00 $55,082.00 $55,082.00



Expenditures $55,022.00 $55,021.40 $55,021.40 $55,022.00



Fund 31

176

Fund Overview



$1,312,409 that funded the

construction of radium treatment

facilities at Wells 6 & 8. The debt service

is provided by the Water Fund and will

be paid off in 2026.


177

2006 EPA LOAN FUND (L17-1692)


32 3710 Investment Interest $1,267.00 $1,100.00 $1,000.00 $900.00

32 3732 Loan Proceeds $0.00 $0.00 $0.00 $0.00

Total Other Income $1,267.00 $1,100.00 $1,000.00 $900.00




TOTAL REVENUES $67,967.00 $67,800.00 $67,700.00 $67,600.00






32 8497 Contingencies $0.00 $0.00 $0.00 $0.00







Total Revenues $67,967.00 $67,800.00 $67,700.00 $67,600.00



Expenditures $66,697.00 $66,697.02 $66,697.02 $66,698.00



Fund 32

178

Fund Overview

On September 21, 2009, the City Council

approved the issuance of $3,570,000 in

taxable general obligation bonds to fund

the construction of a new Police

department addition (Ordinance No.

2009.34). The bonds qualify as “Build

America Bonds” as defined under the

American Recovery and Reinvestment

Act of 2009. Under this program, the

City is entitled to receive payments from

the U.S. Treasury at 35 percent of the

corresponding interest payable on the

qualified Build America bonds. In this

case, the federal “discount” resulted in

a debt obligation that was about

$166,000 lower than that of comparable

tax-exempt bonds over the fifteen year

term of the issue. Standard & Poor’s

rating on the 2009 general obligation

bonds was “AA,” which represented a

two-step upgrade from the previous

rating of “A+”.


179

2009 BOND FUND




34 3730 Bond Proceeds $0.00 $0.00 $0.00 $0.00



34 4506 Trsf from Cap. Assist. Fund $0.00 $0.00 $0.00 $0.00

34 4522 Trsf from Sales Tax Distrib Fund $216,025.00 $151,870.00 $151,870.00 $146,074.00


TOTAL REVENUES $279,608.00 $214,950.00 $214,820.00 $208,600.00

34 8285 EDP Supplies $0.00 $0.00 $0.00 $0.00






34 8497 Contingencies $428.00 $500.00 $500.00 $500.00


34 8501 Bond Brokerage Fees $0.00 $0.00 $0.00 $0.00

34 8502 Bond Issue Costs $0.00 $0.00 $0.00 $0.00

34 8515 EDP Equipment $0.00 $0.00 $0.00 $0.00


Total Equipment $0.00 $0.00 $0.00 $0.00

34 8626 New Const--Bldgs/Grounds $449,614.00 $50,000.00 $34,000.00 $20,165.00


Total Major Improvements $449,614.00 $50,000.00 $34,000.00 $20,165.00





Total Revenues $279,608 $214,950 $214,820 $208,600

Beginning Fund Balance $585,157 $198,698 $198,698 $164,218


Expenditures $666,067 $265,300 $249,300 $229,240

Net Capital Transfers $0 $0 $0 $0

Ending Fund Balance $198,698 $148,348 $164,218 $143,578

Fund 34

180

Fund Overview


service on an EPA loan of up to $6.5

million for Phase I of an ambitious

schedule of planned improvements at

the City’s waste water treatment plant.

The Phase I improvements are focused

upon sludge handling and de-watering.

In August, 2009 the City Council

awarded the contract for Phase I to D.K

Sickley Construction Company in the

amount of $4,868,478 with the

concurrence of the Illinois

Environmental Protection Agency. The

Sickley bid was well within the

authorized loan limits. The IEPA will pay

for the construction costs directly and

the City will repay the IEPA over twenty

(20) years in annual loan payments. The

City’s financial liability was limited by

the generous agreement of the IEPA to

“grant” 25% of the contract award. The

City’s obligation will be to repay the

balance ($3,799,612 ) of the cost

through a no-interest loan.

The annual debt service on this loan will

be approximately $195,000.


181

2009 EPA LOAN FUND (L173363)


35 3412 State Direct Grants $0.00 $0.00 $0.00 $0.00


35 3720 Miscellaneous $0.00 $0.00 $0.00 $0.00

35 3732 Loan Proceeds $0.00 $0.00 $0.00 $0.00


35 3744 Reserve Transfer--Sewer Fund $0.00 $210,000.00 $195,000.00 $210,000.00

35 4504 Transfer from Sewer Fund $0.00 $0.00 $0.00 $0.00

Total Tranfers In $0.00 $210,000.00 $195,000.00 $210,000.00

TOTAL REVENUES $0.00 $210,000.00 $195,000.00 $210,000.00




35 8411 Debt Service--Principal $0.00 $210,000.00 $195,000.00 $210,000.00



35 8497 Contingencies $0.00 $0.00 $0.00 $0.00




TOTAL EXPENDITURES $0.00 $210,000.00 $195,000.00 $210,000.00

Total Revenues $0.00 $210,000.00 $195,000.00 $210,000.00



Expenditures $0.00 $210,000.00 $195,000.00 $210,000.00



Fund 35

182

Fund Overview

On June 18, 2012, the City Council

approved the issuance of $3,130,000 in

general obligation bonds to refund the

outstanding series 2002 bonds (Fund

24) and the majority of the 2003 series

(Fund 26).

The refunding will save the City

approximately $386,000 over the next

ten years.

2012 REFUNDING BOND FUND Debt Service Funds (Fund 36)

183

2012 REFUNDING BOND FUND


36 3412 State Direct Grants $0.00 $0.00 $0.00 $0.00

36 3710 Investment Interest $0.00 $2,000.00 $800.00 $150.00

36 3720 Miscellaneous $0.00 $0.00 $0.00 $0.00

36 3730 Bond Proceeds $0.00 $3,085,033.00 $3,085,033.00 $0.00

Total Other Income $0.00 $3,087,033.00 $3,085,833.00 $150.00

36 4501 Transfer from General Fund $0.00 $0.00 $0.00 $153,500.00

36 4506 Transfer from Capital Assistance $0.00 $58,758.00 $58,758.00 $207,000.00

36 4507 Transfer from MFT Fund $0.00 $0.00 $0.00 $50,000.00

Total Tranfers In $0.00 $58,758.00 $58,758.00 $410,500.00

TOTAL REVENUES $0.00 $3,145,791.00 $3,144,591.00 $410,650.00




36 8410 Bond Redemption $0.00 $3,005,000.00 $3,005,000.00 $0.00

36 8411 Debt Service--Principal $0.00 $30,000.00 $30,000.00 $330,000.00

36 8412 Debt Service--Interest $0.00 $40,374.44 $40,374.44 $80,600.00


36 8497 Contingencies $0.00 $0.00 $0.00 $0.00

Total Other Services $0.00 $3,075,374.44 $3,075,374.44 $410,600.00

36 8501 Bond Brokerage Discount $0.00 $31,000.00 $31,000.00 $0.00

36 8502 Bond Issue Costs $0.00 $32,975.00 $32,975.00 $0.00

36 8515 EDP Equipment $0.00 $0.00 $0.00 $0.00


Total Equipment $0.00 $63,975.00 $63,975.00 $0.00



TOTAL EXPENDITURES $0.00 $3,139,349.44 $3,139,349.44 $410,600.00

Total Revenues $0.00 $3,145,791.00 $3,144,591.00 $410,650.00

Beginning Fund Balance $0.00 $0.00 $0.00 $5,241.56

Available Resources $0.00 $3,145,791.00 $3,144,591.00 $415,891.56

Expenditures $0.00 $3,139,349.44 $3,139,349.44 $410,600.00


Ending Fund Balance $0.00 $6,441.56 $5,241.56 $5,291.56

Fund 36

184

DEBT SERVICE SCHEDULE

185

Project Other Gen Fnd MFT Rd/Bridge Sewer Water Cap Asst Total

1994 EPA Loan $540,925 $540,925

1995 EPA Loan $189,223 $189,223

2003 EPA Loan $50,000 $50,000

2005 EPA Loan $55,022 $55,022

2006 EPA Loan $66,700 $66,700

2009 EPA Loan $210,000 $210,000

2002 Bond $0

2003 Bond $3,215 $8,000 $11,215

2005 Bond $29,692 $55,000 $50,000 $15,000 $86,514 $86,514 $322,720

2007 Bond $200,000 $200,000

2009 Bond $146,074 $146,074

2009 EPA Loan $210,000 $210,000

2012 Bond $153,000 $50,000 $207,500 $410,500

Total $178,981 $408,000 $100,000 $15,000 $1,236,662 $258,236 $215,500 $2,412,379


1994 EPA Loan $540,925 $540,925

1995 EPA Loan $189,223 $189,223

2003 EPA Loan $50,000 $50,000

2005 EPA Loan $55,022 $55,022

2006 EPA Loan $66,700 $66,700

2009 EPA Loan $210,000 $210,000

2002 Bond $185,000 $120,000 $305,000

2003 Bond $50,000 $95,000 $145,000

2005 Bond $55,000 $50,000 $20,000 $86,514 $86,514 $298,028

2007 Bond $200,000 $200,000

2009 Bond $151,870 $151,870

Total $151,870 $440,000 $100,000 $20,000 $1,026,662 $258,236 $215,000 $2,211,768


1994 EPA Loan $540,925 $540,925

1995 EPA Loan $189,223 $189,223

2003 EPA Loan $50,000 $50,000

2005 EPA Loan $55,022 $55,022

2006 EPA Loan $66,700 $66,700

2009 EPA Loan $210,000 $210,000

2002 Bond $185,000 $120,000 $305,000

2003 Bond $50,000 $95,000 $145,000

2005 Bond $155,000 $50,000 $50,000 $86,514 $86,514 $428,028

2007 Bond $200,000 $200,000

2009 Bond $216,025 $216,025

Total $216,025 $540,000 $100,000 $50,000 $1,026,662 $258,236 $215,000 $2,405,923


1994 EPA Loan $540,925 $540,925

1995 EPA Loan $189,223 $189,223

2003 EPA Loan $50,000 $50,000

2005 EPA Loan $55,022 $55,022

2006 EPA Loan $66,700 $66,700

2009 EPA Loan $105,000 $105,000

2002 Bond $200,000 $120,000 $320,000

2003 Bond $50,000 $95,000 $145,000

2005 Bond $155,000 $50,000 $50,000 $86,514 $86,514 $428,028

2007 Bond $200,000 $200,000

2009 Bond $284,196 $284,196

Total $284,196 $555,000 $100,000 $50,000 $921,662 $258,236 $215,000 $2,384,094

FY2010-2011

FY2011-2012

FY2012-2013

FY2013-2014

186

CHART OF ACCOUNTS

187

2013-2014 CHART OF ACCOUNTS

GENERAL FUND

I. Revenue Codes

Property Taxes

3110 Property Tax—General

3112 Property Tax—FICA/IMRF

3113 Property Tax—Employer Contribution (Police Pension)

3114 Property Tax—Employer Contribution (Fire Pension)

3115 Property Tax—Crossing Guards

3119 Property Tax—Property Tax Increment

Sales and Use Taxes

3210 Sales Tax—City

3211 Sales Tax—MROT

3212 Hotel/Motel Tax

3213 Miscellaneous Tax (e.g. Foreign Fire Insurance Tax)

3214 Restaurant/Bar Tax

3215 Sales Tax, City, United Aviation Fuels

3216 Sales Tax, State, United Aviation Fuels

3217 Sales Tax, City, American Aviation Supply

3218 Sales Tax, State, American Aviation Supply

3219 Transfer Tax

3220 Gasoline Tax

Licenses

3310 Liquor Licenses

3311 Dog Licenses

3312 Electrical Licenses

3319 Other

Intergovernmental Revenue

3410 Federal Pass-Through Grants

3411 Federal Government Grants

3412 State Government Grants

3413 State Income Tax

3414 Personal Property Replacement Tax

3415 Sycamore Schools

3416 Township Road/Bridge Tax

3417 State Motor Fuel Tax

3418 Sycamore/DeKalb Revenue Sharing Agreement

188

Service Charges

3510 Planning/Zoning Filing Fees

3511 Engineering Inspection

3512 Building Inspection

3513 Electrical Inspection

3514 Plumbing Inspection

3515 Other Inspection

3516 Dispatch/Genoa

3517 Police Contractual Services

3518 Police Miscellaneous Services

3519 Fire User Fees

3520 Fire Protection District General

3521 Fire Protection District Ambulance

3522 Fire Trust Funds

3523 Annexation Fees

3524 Other

Fines

3610 Circuit Court

3611 Parking

3612 Other

Other Income

3710 Investment Interest

3711 Refunds/Reimbursements

3712 Sales of Assets

3713 Rental Income

3714 Trash Removal

3715 Franchise Fees

3716 Recouped Loans

3717 Appreciation In Investments

3718 Recapture Revenue

3720 Miscellaneous Income

3721 Voided Checks

3722 Charitable Grants

3730 Bond Proceeds

3731 Note Proceeds

3732 Loan Proceeds

3741 Reserve Transfer—General Fund

3742 Reserve Transfer—Water Fund

3744 Reserve Transfer—Sewer Fund

3745 Reserve Transfer—Hotel/Motel Tax Fund

3746 Reserve Transfer—Water Impact Fee Fund

3747 Reserve Transfer—Sewer Impact Fee Fund

189

3748 Reserve Transfer—Sales Tax Distributive Fund

3752 Employee Contributions

Transfers In

4502 Water Fund

4503 Water Impact Fee Fund

4504 Sewer Fund

4505 Sewer Impact Fee Fund

4506 Capital Assistance Fund

4507 Motor Fuel Tax Fund

4508 Road & Bridge Fund

4509 Hotel/Motel Tax Fund

4510 Foreign Fire Insurance Tax Fund

4511 Public Buildings Fund

4512 Ambulance (Rescue Vehicle) Fund

4513 Downtown Revolving Loan Fund

4514 1996 Bond Fund

4515 Police Pension Fund

4516 Fire Pension Fund

4517 1994 EPA Bond Fund--Treatment

4518 1995 EPA Bond Fund--Water

4519 1999 Bond Fund

4520 Library Fund

4521 Tax Increment Financing Fund

4522 Sales Tax Distributive Fund

4523 Employee Benefit Assistance Fund

4524 2002 Capital Projects Bond Fund

4525 2003 EPA Loan Fund

4526 2003 Bond Fund

4527 2005 Bond Fund

4528 Transfer Tax Fund

4529 2007 Bond Fund

4530 Street Maintenance Fund



4533 Radium Decommission Fund

4534 2009 Bond Fund


Funds Receiving Revenue

01 General Fund

02 Water Fund

03 Water Impact Fee Fund

04 Sewer Fund

190

05 Sewer Impact Fee Fund

06 Capital Assistance Fund

07 Motor Fuel Tax Fund

08 Road & Bridge Fund

09 Hotel/Motel Tax Fund

10 Foreign Fire Insurance Tax Fund

11 Public Buildings Fund

12 Ambulance (Rescue Vehicle) Fund

13 Downtown Revolving Loan Fund

14 1996 Bond Fund

15 Police Pension Fund

16 Fire Pension Fund

17 1994 EPA Bond Fund

18 1995 EPA Bond Fund

19 1999 Bond Fund

20 Library Fund

21 Tax Increment Financing Fund

22 Sales Tax Distributive Fund

23 Employee Benefit Assistance Fund

24 2002 Capital Projects Bond Fund


26 2003 Bond Fund

27 2005 Bond Fund

28 Transfer Tax Fund

29 2007 Bond Fund

30 Street Maintenance Fund



33 Radium Decommission Fund

34 2009 Bond Fund


36 2012 Refunding Bon Fund

Types of Bank Accounts Receiving Revenue

CHK Checking

NOW NOW Account

MMF Money Market Fund

COD Certificate of Deposit

RPA Repurchase Agreements

TRA Trust Account

PBK Passbook Account

ILL Illinois Funds

191

II. Expenditure Codes

Personnel

8100 Salaries-Regular

8102 Salaries-Overtime

8103 Salaries-Part-time

8171 FICA

8172 Police/Fire Pension

8173 IMRF

8174 IMRF Early Retirement

8175 Health Insurance

8176 Life Insurance

8177 Medicare

8178 Worker Comp

8179 Unemployment

8185 Accrued Compensation

8186 Unemployment Payouts

8190 Employee Payouts

8191 Disability Payouts

8192 Fire/Police Commission

8193 EAP Retainer

Commodities

8202 Printed Materials

8204 Office and Library

8219 Building Supplies

8223 Equipment R&M

8224 Street Paint/Supplies

8225 Barricade Parts

8227 Sweeper Parts

8237 Sidewalk R&M

8238 Welding Supplies

8239 Sanitary System R&M

8226 Vehicle Maintenance Parts

8228 Street/Alley Materials

8229 Streetlights—Parts

8230 Traffic Signals—Parts

8231 Traffic and Street Signs

8232 Water System Parts

8233 Storm Sewer Parts

8234 Treatment Plant Equip

8235 Salt/Ice Control

8236 Solids Dewatering

8240 Firefighting Supplies

192

8241 Ambulance Supplies

8242 Patrol Supplies

8243 Investigation Supplies

8244 Lab Supplies and Minor Equipment

8245 Gas, Oil & Antifreeze

8246 Sewage Treatment Chemicals

8247 Sanitary System Chemicals

8248 Excavation Restoration

8249 DARE Supplies

8250 Potable Water Chemicals

8270 Wearing Apparel

8285 EDP Supplies

8291 Janitorial Supplies

8295 Small Tools/Equipment

8299 Commodities, NEC

Contractual Services

8301 Rental Equipment

8302 Building R&M

8303 Meal Allowance

8304 Car Allowance

8305 Freight and Postage

8306 Special Events

8310 Equipment, R&M

8311 Building Mechanical R&M

8312 Elevator Maintenance

8313 Landscape/Grounds

8314 Tree Planting

8315 Vehicles, R&M

8316 Street/Alley R&M

8318 Traffic Signals R&M

8319 Snow & Ice Control

8320 Intergovernmental Services

8321 Sidewalk R&M

8322 Bridge R&M

8323 Parking Lot R&M

8325 Kishwaukee River R&M

8327 Storm Sewer R&M

8328 Water System R&M

8329 Sanitary System R&M

8330 EDP Services

8331 Consulting Services

8332 Mapping Services

8333 Backflow Prevention

193

8334 Census Services

8337 Telephone System

8342 Financial Services

8343 Developmental Services

8344 Dispatch Services—DeKalb County

8345 Medical Services

8346 Refuse Removal Services

8347 Nuisance Abatement

8348 Buildings, R&M—NEC

8349 Legal Services

8352 Electricity

8350 Haz Mat Abatement

8353 Natural Gas

8355 Utilities NEC

8356 Lab & Testing Services

8357 Radium Treatment

8366 Legal Notices

8373 Marketing, Public Information

8375 Dues and Subscriptions

8376 Training, Professional Development

8385 Taxes, Licenses, Fees

8399 Contractual Services—NEC

Other Services

8410 Bond Redemption

8411 Debt Service—Principal

8412 Debt Service--Interest

8413 Municipal Lease

8414 Note Payments

8415 Bad Debt—Ambulance

8416 Downtown Loans

8417 Bond Issue Costs8418 Downtown Grants

8471 Surety Bonds and Insurance

8472 Worker Comp/Liability Premium

8474 Health Insurance Premium

8475 Life Insurance Premium

8476 Section 125 Payments

8477 Retiree Health Insurance

8478 Boiler Insurance

8479 Recapture Payments

8480 Garbage Contract

8489 Community Grants

8490 Intergovernmental Agreement

8491 Sewer Recapture

194

8492 Refunds/Reimbursements

8493 Reimbursement—United Aviation Fuels

8494 Reimbursement—American Aviation Supply

8496 Radium Removal Contingencies

8497 Contingencies

8498 Sycamore Library Payments

8499 Other Services NEC

Equipment

8500 Bad Debt Expense

8501 Bond Brokerage Fees

8502 Bond Issuance Costs

8510 Office Furniture & Equipment

8515 EDP Equipment

8521 Vehicles

8540 Machinery/Major Tools

8580 Telephone/Radio Equipment

8582 Fire Hydrants

8583 Water Meters

8584 Water Pumps & Motors

Remodeling/Renovation/Major Improvements

8620 Depreciation

8621 Land Acquisition

8622 Environmental Cleanup

8623 Property Demolition

8624 Private Property Redevelopment

8625 Remodeling

8626 New Construction—Buildings/Grounds

8627 Parking Lot Improvements

8628 Storm Water System Improvements

8629 Well Improvements

8630 Water Main Improvements

8631 Water Valves

8632 Water System Improvements NEC

8633 Sanitary Sewer System Improvements

8634 Street Construction or Reconstruction

8635 Street Light Construction

8636 Bridge Improvements

8637 Street Improvements—Maintenance

8638 Bikepath Construction

8639 Other Capital Improvements

195

Transfers Out

9002 Trsf to Water Fund

9003 Trsf to Water Impact Fee Fund

9004 Trsf to Sewer Fund

9005 Trsf to Sewer Impact Fee Fund

9006 Trsf to Capital Assistance Fund

9007 Trsf to Motor Fuel Tax Fund

9008 Trsf to Road&Bridge Fund

9009 Trsf to Hotel/Motel Tax Fund

9010 Trsf to Foreign Fire Insurance Tax Fund

9011 Trsf to Public Buildings Fund

9012 Trsf to Ambulance (Rescue Vehicle) Fund

9013 Trsf to Downtown Revolving Loan Fund

9014 Trsf to 1996 Bond Fund

9015 Trsf to Police Pension Fund

9016 Trsf to Fire Pension Fund

9017 Trsf to 1994 EPA Bond Fund--Treatment

9018 Trsf to 1995 EPA Bond Fund--Water


9020 Trsf to Library Fund

9021 Trsf to Tax Increment Financing Fund

9022 Trsf to Sales Tax Distributive Fund

9023 Trsf to Employee Benefit Assistance Fund

9024 Trsf to 2002 Capital Projects Bond Fund

9025 Trsf to 2003 EPA Loan Fund



9028 Trsf to Transfer Tax Fund


9030 Trsf to Street Maintenance Fund



9033 Trsf to Radium Decommission Fund



III. Department Codes

“500” Numbers

510 Mayor and City Council

511 Administration

512 City Clerk

513 General Fund Support

521 Police

196

522 Fire

541 Public Works, General Fund

542 Public Works, Water Division, Water Fund

543 Public Works, Treatment Plant, Sewer Fund

544 Building and Engineering

IV. Division Codes

610—Police Administration

611—Police Operations

620—Fire Administration

621—Fire Operations

631—Street Division

640—Water Division

651—Treatment Plant Division

A. Departmental Divisions:

1. Mayor and City Council. No Division

2. Administration. No Division

3. City Clerk. No Division

4. Police

610 Administration

611 Operations

5. Fire

620 Administration

621 Operations

6. Public Works

631 Street Division

640 Water Division

651 Treatment Plant Division

7. Building and Engineering. No Division

V. Departmental Programs and Codes:

701 Mayor and Council Dept., Mayor and Council Program

702 Administration Dept., Administration Program

703 Administration Dept., ESDA Program

704 Administration Dept., Finance

705 Human Resources Program

707 City Clerk Dept., City Clerk Program

710 Police Dept., Adm. Div., Administration Program

712 Police Dept., Oper. Div., Patrol Program

197

713 Police Dept., Oper. Div., Investigations Program

715 Police Dept., Oper. Div., Crossing Guard Program

716 Police Dept., Adm. Div., Records & Parking Enforcement

717 Police Dept., Adm. Div., Community Services

720 Fire Dept., Admin. Div., Administration Program

722 Fire Dept., Admin. Div., Internship Program

721 Fire Dept., Oper. Div., Operations Program

730 P.W. Dept., Street Div., Administration Program

731 P.W. Dept., Street Div., Operations Program

732 P.W. Dept., Street Div., Forestry Program

733 P.W. Dept., Street Div., Collection System

734 P.W. Dept., Street Div., Municipal Building

740 P.W. Dept., Water Div., Administration Program

741 P.W. Dept., Water Div., Operations Program

750 P.W. Dept., Treatment Plant Div., Admin. Program

751 P.W. Dept., Treatment Plant Div., Operations Program

752 Treatment Plant, Oper. Div., Collection program

760 Building & Engineering Dept., Engineering Program

770 Building and Engineering Dept., Building and Zoning Program

1. Mayor and City Council

Mayor and City Council Program—701

2. Administration

Administration Program—702

ESDA Program—703

Finance Program—704

Human Resources Program

3. City Clerk

City Clerk Program—707

4. Police

Administration Division


Records and Parking Enforcement—716

Community Services--717

Operations Division

Patrol Program—712

Investigations Program—713

Crossing Guard Program—715

198

5. Fire

Administration Division


Internship Program--722

Operations Division

Operations Program--721

6. Public Works Street Division


Operations Program--731

Forestry Program—732

Collection System—733

Municipal Building—734

Public Works Treatment Plant Division


Operations Program—751

Public Works Water Division


Operations Program—741

7. Building and Engineering

Engineering Program—760

Building and Zoning Program--770

******************************************************************

How Does This Work? To provide a detailed breakdown of how we spend, we manage a “program-based” accounting system. To

make it simple, we use “700” numbers or prefixes on our invoices, receipts, and payment requests. The

computer program knows how to code the divisions and departments because each 700 number has only

one “home” in the divisions and departments.

Examples:

1. A patrol sergeant assigned to the Operations Division needs a new flashlight. Assuming there is an

open account at a company that sells such items, he would code the receipt he receives as follows:

712-8242

Explanation: “712” is assigned to the Patrol Program. “8242” is the Patrol Supplies line item.

2. A street laborer assigned to the Public Works Department’s Street Division needs a new chain saw

blade to finish cutting some limbs in the public way. He goes to C&S Lawn and Equipment, charges

the blade, then codes the receipt as follows:

732-8295

199

Explanation: “732” is assigned to the Forestry Program of the Street Division. The account number “8295”

is the Small Tools/Equipment line item.

With a modified accrual system, we spend by program, and budget by department and division. Except

for the preparation of our budget pages, our employees do not have to worry about the department or

division numbers throughout the year. We only need to remember (or have reference to) the program

numbers. Since each department has a block of program numbers assigned to it, there can be no

confusion about where the dollars are going unless someone uses the wrong three-digit program code.

There is only one small exception to this rule: for those employees working in the Water Division or the

Treatment Plant Division of the Public Works Department, the funding comes from separate funds. To

keep it simple, we code the Water Fund expenditures with a “2” prior to the seven-digit program coding

and the Sewer Fund expenditures with a “4” prior to the seven-digit program coding. For example, if

the chain saw blade in the previous example was purchased by a Water Department employee, the

coding would be “2-741-8295.”

200

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