Fiscal Year 2019 Operational Expenditure
Plan
July 1, 2018 to June 30, 2019
Introduction and Overview Leeward Community College’s annual Operational Expenditure Plan (OEP) reflects revenue and expenditure estimates available to meet the College’s current operations and to fund the basic instructional and support mission of the institution.
The funding available to the College comes from a variety of sources, each with its own statutes, regulations, policies, and procedures that govern the budget preparation and budget execution processes. Four of these funding categories are the primary sources of revenue used to support the College’s operating budget or OEP and include the following:
General Funds (“G” Funds): These funds are derived from the general revenues of the State and appropriated to the UH Community College system by the Legislature. Special allocations from the UH and UHCC system offices are also included in this category of funds and include such items as performance measure funding. This category of funding accounts for the majority of revenues in the OEP and is primarily used to fund salaries for faculty and staff.
Tuition and Fees Special Fund (TFSF): Funds included in this category include the tuition funds received from the credit-generating programs of the institution and include special allocations related to performance funding and UHCC strategic initiatives. These funds are used to support the operational expenses for academic and support units of the College and to fund salaries and wages for faculty, staff, and students.
Community College Special Fund (CCSF): Funds in this category are generated from an assessment of 12.5% of the gross revenues collected through fees and services across accounts that fall under the CCSF designation. CCSF accounts include such items as Summer Session, OCEWD programs, transcript fees, library fines, and food service and vending related accounts, among others.
Research and Training Revolving Funds (RTRF): This category of funding includes indirect cost recovery revenues received from extramural grants and contracts. Funds are distributed centrally to the College by the UH Office of Research Services (ORS) on an annual basis.
The following informational displays are contained within this document and provide table and graphical representations of the operating budget and related information.
Exhibit 1: Operating Budget by Source of Funds
Exhibit 2: FY 2019 Collective Bargaining Unit Salary Adjustments
Exhibit 3: Student Headcount Enrollment
Exhibit 4: Student Semester Hours (SSH)
Exhibit 5: Tuition and Fee Rates for 2018-2019
Exhibit 6: FY 2019 Operating Budget by Program
Exhibit 7: FY 2019 Operational Expenditure Plan
Exhibit 8: FY 2019 Reallocations and New Funding Recommendations
Exhibit 9: FY 2019 Operational Expenditure Plan – Summary by Program
Exhibit 10: FY 2019 Tuition and Fee Special Fund Allocations
Exhibit 11: Institutional Priorities
Operating Budget Highlights for FY 2019
I. Overview Leeward Community College’s operating budget for FY 2019 is $45,994,724. The revenues supporting the FY 2019 budget include funds allocated and generated during the fiscal year and unspent cash balances from the Tuition and Fees Special Fund and the Research and Training Revolving Fund. Exhibit #1 displays the operating budget by source of funds. Exhibit #1 – Operating Budget by Source of Funds
FY 2019 OPERATING BUDGET
53.25%
45.52%
0.87%
0.36%
$45,994,724 The revenues and expenses reflected in the OEP are, in fact, point-in-time estimates as the budget continuously evolves throughout the year. Among the many variables that influence revenue and expense estimates include; increases/decreases in student enrollment and student semester hours, attaining performance funding goals, salary savings from vacant positions, unanticipated facility and infrastructure repairs, fluctuations in revenues generated by self-
Tuition & Fees Special Fund $20,938,242
Community College Special
Fund $400,000
Research & Training
Revolving Fund $163,336
Funds derived from the general fund revenues of the State and appropriated by the Legislature.
General Funds $24,493,146
Includes indirect cost recovery revenues received from extramural grants and contracts.
Tuition funds received from the credit-generating programs of the institution.
Funds derived from an institutional assessment of the gross revenues generated by fees and services across accounts that fall under the CCSF designation.
sustaining units of the institution, and timing of major expenditure items. The operating budget presented represents a blend of funding that promotes sustainable resource stewardship practices while making key strategic investments in the long-term health and future of the institution. II. Collective Bargaining Unit Salary Adjustments The operating budget and financial plan for the institution contains financial resource provisions necessary to fund the collective bargaining salary adjustments for all faculty, staff, and executive and managerial employees. Exhibit #2 identifies the various salary adjustments by bargaining unit.
Exhibit #2 – FY 2019 Collective Bargaining Unit Salary Adjustments
Bargaining Unit
Bargaining Unit Adjustment
Effective Date
01-Blue-Collar, Non-Supervisory $1,000 Lump Sum
3.45%
November 1, 2018
May 1, 2019
02-Blue-Collar, Supervisors 2.25%
1.2%
July 1, 2018
January 1, 2019
03-White-Collar, Non-Supervisory 2.25%
1.25%
July 1, 2018
January 1, 2019
04-White-Collar, Supervisors 2.25% + $150 Lump Sum
1.25%
July 1, 2018
January 1, 2019
07-Faculty 2.82% + $500 Lump Sum
July 1, 2018
08-Administrative, Professional, Technical (APT)
2.25%
1.2%
July 1, 2018
January 1, 2019
Executive/Managerial 1.5% + $2,400 Lump Sum October 1, 2018
III. Enrollment Student enrollment levels, as measured by headcount enrollments and the number of student semester hours (SSH) generated by tuition fee-paying students, are projected to decline slightly as compared to the enrollment levels of the previous year. The tuition and fee revenue projections used for the FY 2019 budget reflects this change.
Exhibit #3 – Student Headcount Enrollment
Exhibit #4 – Student Semester Hours
IV. Tuition and Fee Rate Increases The tuition and fee rates for the 2017-18, 2018-19, and the 2019-20 academic years were approved by the University of Hawaii Board of Regents (BOR) on July 21, 2016. Tuition and fee rate increases for resident and non-resident students in 2018-19 ranged from 0.4% to 2.0% as compared to the previous year. No other mandatory student fee increases were proposed or approved for the 2018-19 academic year nor were there any tuition increases for Summer Session or Early College programs.
2005-06
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
2014-15
2015-16
2016-17
2017-18
Fall 5,709 5,746 5,887 6,771 7,484 7,942 7,895 7,960 7,976 7,742 7,535 7,262 6,805
Spring 5,269 5,272 5,746 6,258 7,003 7,177 7,249 7,217 7,176 6,856 6,953 6,608 6,481
4,500
5,000
5,500
6,000
6,500
7,000
7,500
8,000
8,500
Student Headcount Enrollment- Credit Students -
2005-06
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
2014-15
2015-16
2016-17
2017-18
Fall 49,97649,98651,99158,43865,12168,29567,82068,78468,13667,16365,60662,76259,381
Spring 44,76545,34348,75953,57159,80360,14360,85161,55260,03258,21857,88954,63052,750
40,000
50,000
60,000
70,000
80,000
Student Semester Hours (SSH)- Credit Students -
Exhibit #5 – Tuition and Fee Rates for 2018-19
2018-19 2017-18 $ Change % Change
Resident Tuition:
Per Credit
300 Level & Above
$128.50
$303.00
$126.00
$300.00
$2.50
$3.00
2.0%
1.0%
Non-Resident Tuition :
Per Credit
300 Level & Above
$342.50
$843.00
$340.00
$840.00
$2.50
$3.00
0.7%
0.4%
Student Activities Fee:
Per Credit
Per Semester–Mex.
$1,00
$10.00
$1.00
$10.00
$0.00
$0.00
0.0%
0.0%
Board of Student Communication Fee:
Per Semester
$5.00
$5.00
$0.00
0.0%
Student Health Fee:
Per Semester
$15.00
$15.00
$0.00
0.0%
Summer Session:
Per Credit – Resident
Per Credit – NonRes
Summer 2017
$248.00
$357.00
Summer 2018
$248.00
$357.00
$0.00
$0.00
0.0%
0.0%
Special Tuition:
Early College
$6,000 per 3-Credit Course
$8,000 per 4-Credit Course
$6,000 per 3-Credit Course
$8,000 per 4-Credit Course
$0.00
$0.00
0.0%
0.0%
Operational Expenditure Plan Details The details of the FY 2019 Operational Expenditure Plan (OEP) is presented on the next several pages. Due to the fluidity of the budget, especially with regards to tuition revenue estimates, enrollment forecast changes, unanticipated expenditure outlays, and unfunded mandates, reviews and analyses of the budget are performed on a regular basis throughout the year. Several detail reports accompany the revenue and expense summary (Exhibit #7) and provide further insight into the composition of the budget. Exhibit #8 – FY 2019 Reallocations and New Funding Recommendations highlights the final funding decisions made by the campus administration. The items that are included in the final funding decisions were all high-priority recommendations that originated through the College’s Annual Report of Program Data (ARPD) planning process and/or were fixed-cost or mandatory funding items. See Exhibit #11 for the prioritized planning lists (Personnel and Non-Personnel). As mentioned previously, the sources of revenue are summarized by four (4) primary categories; General Funds, Tuition and Fee Special Funds, an assessment on revenues from the Community College Special Funds, and revenues derived from the indirect cost recovery from the Research
and Training Revolving Funds. Expenses are classified into three (3) general categories and include; Payroll Expenses, Other Expenses (to include supplies, equipment, travel, and general operating expenses), and UH Assessments and Other Transfers. Please note that while the OEP does fairly present the College’s budget relative to its primary mission of instruction and various support services, not all funds are accounted for in this budget plan. For instance, not included in the OEP are several special fund accounts (Summer Session, OCEWD-related accounts, miscellaneous fees for services), contract and grant activity, UH Foundation funds, accounts that are related to student fees (student activities, student health fee, Board of Student Publication fee), and funds related to major facility construction, repairs, maintenance, and improvements (CIP and R&M related accounts). Various financial/budget authorities across the campus manage these funds, to include processes related to the development and implementation of separate budget and financial plans. Exhibit #6 – FY 2019 Operating Budget by Program
Exhibit #6 Definitions:
Instruction: includes all six (6) primary instructional divisions of the institution and Wai`anae Moku, Native Hawaiian Student Support, and International Programs.
Public Service: includes the Office of Continuing Education and Workforce Development (OCEWD) and the Theatre.
Academic Services: includes the Vice Chancellor of Academic Affairs office and all units under the purview of the Dean of Academic Services (i.e., Library, Learning Resource Center, Writing Center, KI Office, ITG, EMC, and Innovation Center.
Student Services: includes all units under the purview of the Dean of Student Services (i.e., Counseling, Admissions and Records, Financial Aid, Student Life, Job Prep, Recruitment).
Institutional Support: includes the Chancellor’s Office, Marketing, and all units and activities that fall under the purview of the Vice Chancellor of Administrative Services (i.e., Business Office, Human Resources, Enterprise Operations, Operations and Maintenance, Campus Security).
$18,913,118;46.5%
$527,015;1.3%
$5,331,460;13.1%
$5,795,917;14.3%
$10,090,156;24.8%
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
Instruction Public Service AcademicServices
StudentServices
InstitutionalSupport
FY 2019 Operating Budget by Program
Exhibit 7
Line Item - Description
General Fund Appropriations1 General Fund Appropriation + Collective Bargaining Adjustments $21,695,3902 TE's - Fall and Spring Allocation $266,2033 Diversity and Equity Allocation $6,0004 Student Affairs Disability Services Allocation $11,0005 Enrollment Growth $574,0006 Performance Funding - UH System $281,5997 Performance Funding - UHCC System $837,9818 Student Success Council $293,8689 Hawaii Promise Scholarship Funding Mix $352,536
10 Title IX Coordinators $69,12011 Academy for Creative Media $59,10212 Workers Comp/Unemployment Insurance Allocation $46,347
$24,493,146Tuition and Fee Special Fund (TFSF)
13 Unencumbered Cash Balance 6/30/2017 $7,973,86514 Tuition Revenue Estimate (Gross Tuition Revenue) $13,994,43715 Strategic Initiatives:
UHCC Transfer ($611,579)Student Success Council $56,132
16 Performance Initiatives:UHCC Transfer ($834,367)Performance Initiatives Allocations $685,015
17 Equipment (2% of 5% FY 2016 Resident Tuition Increase) ($260,736)18 Repair & Maintenance Funding (2% of 5% FY 2016 Resident Tuition Increase) ($253,470)19 Repair & Maintenance Funding (2% of FY 2019 Resident Tuition Increase) ($245,293)20 Hawaii Promise Scholarship Funding Mix ($352,536)21 Hawaii Promise Scholarship Allocation $555,52422 Equipment Replacement Allocation $231,250
$20,938,242Other Sources of Funds
23 Institutional Assessment on Special Funds (12.5%) $400,00024 RTRF - Indirect Cost Recovery (cash balance + est. allocation) $163,336
$563,336Total Revenue $45,994,724
Payroll-Related Expenses25 Regular Payroll (342.0 FTE Authorized + 6.5 FTE Unbudgeted) $24,346,81026 Fringe Benefits for Unbudgeted Positions (50% of unbudgeted salaries) $162,38127 Vacation Assessment (1.8% of payroll for positions that accrue vacation) $198,00028 Overtime $124,00029 Lecturers $3,400,00030 Overload $804,00031 Student Help $735,91832 Other Payroll ($30k APT SCA & $50k Casual/Exempt Hires) $80,000
Subtotal $29,851,109Other Expenses
33 Other Current Expenses-TFSF Accts (Supplies, Travel, Equipment, Utilities, etc.) $9,453,508
Subtotal $9,453,508UH Assessments and Other Transfers
34 Banner Student Information System $391,56635 Banner Student Information System-Additional Positions $43,74336 Need Based Financial Aid Transfers $56,68537 UH Foundation $12,00038 UHCC Marketing $69,38939 UH Risk Management $46,00040 Starfish License Fee & Personnel Support $56,00041 Debt Service - Waianae $139,00042 Debt Service - UHCC Energy Conservation/Alternative Energy $443,00043 Transfer to UHCC Reserve $95,666
Subtotal $1,353,049Total Expenditure Plan $40,657,666
BALANCE (Total Revenue - Total Expenditure Plan) $5,337,058
REALLOCATIONS (see Exhibit 8 for details) $664,000
TOTAL AVAILABLE FUNDS (Balance + Reallocations) $6,001,058
TOTAL ALLOCATIONS (see Exhibit 8 for details) $1,344,100
REVISED BALANCE $4,656,958
FY 2019 Operational Expenditure Plan
REVENUE SOURCES
EXPENDITURE PLAN
Subtotal
Subtotal
FY 2019 Budget
General Funds + Tuition and Fee Special Funds (TFSF)
Subtotal
Exhibit 8
AVAILABLE FUNDS:
Line Item - Description
Amount
Available Notes/Comments
1 Balance from Operational Expenditure Plan $5,337,058 Projected Balance
2 Reallocation Items:
a. Salary Savings from Vacant Positions $664,000Represents 50% of all general fund vacant
position's budgeted annual salariesTOTAL AVAILABLE FUNDS $6,001,058
ALLOCATIONS:
Line Item - Description
Amount
Requested
Amount
Funded Notes/Comments Disposition
3
a. Resource Request Priority #1: Facility
Maintenance Contracts$110,100 $110,100
Fixed Cost Item: increase in cost for air
conditioning and refuse collection maintenance
contracts
Funded on
Recurring Basis
b. Resource Request Priority #2: Professional
Development/Accreditation for AMT and HIT $23,000 $23,000
Fixed Cost Item: increase for system
maintenance
One-Time
Allocation
c. Resource Request Priority #3: Student Help $50,000 $0
$50k provided to VCAA Office in FY 2018 to
address Student Help Funding Requests on
recurring basis
Funded in
Previous Year
d. Resource Request Priority #4: Travel Grant
Program$10,000 $10,000
Increase in current travel grant program from
$40k to $50k/year due to increase costs and
high demand
Funded on
Recurring Basis
e. Resource Request #5: Technology Fund $367,000 $0
Increase to support smart classrooms, fac/staff
computer replacement, computer lab updates,
online library resources, and theatre technology
equipment
Temporary
Deferral
Pending IT
Review
4
a. Resource Request Priority #1: Mental Health
Psychologist$65,000 $0
Permanent FTE funding for position
accomplished by reallocation of vacant
counselor position
Funded by
Reallocation
b. Resource Request Priority #2: APT IT
Specialist$65,000 $0
Permanent FTE and funding for position to be
accomplished by reallocation of vacant
Academic Services position
Funded by
Reallocation
c. Resource Request Priority #3: Biology Lab
Support (0.5 FTE) and Physics/Engineerging Lab
Support (0.5 FTE)
$50,000 $0
Additional position requested to meet
enrollment increase and lab preparation
demands; not recommended for funding
Deferred
d. Resource Request Priority #4: Custodian for
Waianae Moku$39,000 $0
Provide janitorial and grounds support position;
current services provided by contract; not
recommended for funding
Deferred
e. Resource Request #5: Administrative
Support for Early College$50,000 $0
Permanent FTE and funding for position to be
accomplished by reallocation of vacant Student
Services position
Funded by
Reallocation
5
a. Resource Request Priority #1: Digital Art
Instructor$55,000 $0
Permanent FTE and funding for position to be
accomplished by reallocation of vacant
instructor position from Language Arts
Funded by
Reallocation
b. Resource Request Priority #2:
Agriculture/PBT Instructor$55,000 $0
Permanent FTE and funding for position to be
accomplished by reallocation of vacant non-
instructonal faculty position from Student
Services
Funded by
Reallocation
c. Resource Request Priority #3: Culinary
Instructor$55,000 $0
Permanent FTE and funding for position to be
accomplished by reallocation of vacant
instructor position from Language Arts
Funded by
Reallocation
d. Resource Request Priority #4: Remedial-
Developmental Math Instructor$55,000 $0
Not recommended for new funding; possible
reallocation from vacant positionsDeferred
e. Resource Request #5: Accounting Instructor $55,000 $0Not recommended for new funding; possible
reallocation from vacant positionsDeferred
6 Other Chancellor Approved Items:
Chancellor Search $30,000 $30,000All expenses related to the Chancellor search
process
One-Time
Allocation
Title IX - BIT - Love Pono - Clery Act $20,000 $20,000 Compliance-related expenses Recurring
Air Conditoning Repairs - Replacements $67,000 $67,000 Bookstore; Children's Center; FA 1st FloorOne-Time
Allocation
Minor Renovation Work $44,000 $44,000 Student Lounge; Children's Center; CafeteriaOne-Time
Allocation
Network - Telecom Projects $110,000 $110,000 Campus Center POS; TheatreOne-Time
Allocation
Furniture - Appliances $650,000 $650,000 One Stop Center; M&S LabsOne-Time
Allocation
ADA Access - Doorways $50,000 $50,000 Improve access to high-use public areasOne-Time
Allocation
Student Life Coordinator $85,000 $85,000 Backfill position on temporary basisOne-Time
Allocation
Title III, Part F Support - Salaries and Fringe
Benefits$145,000 $145,000
Support required due to higher than expected
renovation costs for science labs and Waianae
Moku Phase II
One-Time
Allocation
TOTAL $2,305,100 $1,344,100
BALANCE $4,656,958
FY 2019 Reallocations and New Funding Recommendations
Operating Budget Resource Request List Items:
Personnel Resource Request List Items - Non-Instructional Positions:
Personnel Resource Request List Items - Instructional Positions:
Exhibit 9
Instruction
Public
Service
Academic
Services
Student
Services
Institutional
Support Total Comments
I. Payroll ExpensesFTE - Authorized 188.50 5.50 37.00 44.00 67.00 342.00 342.0 Authorized FTE (Perm: 339.0; Temp: 3.0)
FTE - Unbudgeted Tuition Funds 1.50 0.50 1.50 1.00 2.00 6.50 6.5 Unbudgeted FTE - Support Positions
Regular Payroll - Authorized Positions $13,627,018 $420,858 $2,870,128 $3,206,504 $3,897,540 $24,022,048 Budgeted Salaries for Authorized Positions
Regular Payroll - Unbudgeted Positions $77,202 $29,346 $71,766 $53,136 $93,312 $324,762 Support Positions Funded by Campus Resources
Fringe Benefits for Unbudgeted Positions $38,601 $14,673 $35,883 $26,568 $46,656 $162,381 Calculated at 50% of Salary
Student Help $165,927 $18,387 $315,627 $141,558 $94,419 $735,918 Budgeted Salaries for Student Employees
Lecturer + Overload + Other Payroll $4,132,043 $8,751 $87,514 $95,344 $282,348 $4,606,000 Lecturers-Overload-Overtime-Casual Hires-VL Assessment
$18,040,791 $492,015 $3,380,918 $3,523,110 $4,414,275 $29,851,109
II. Other ExpensesOther Current Expenses $763,280 $35,000 $1,828,339 $2,272,807 $4,322,832 $9,222,258 Tuition & Fee Allocations to Units/Departments
Equipment Replacement $109,047 $0 $122,203 $0 $0 $231,250 UHCC Allocation Estimate
$872,327 $35,000 $1,950,542 $2,272,807 $4,322,832 $9,453,508
III. UH Assessments & TransfersBanner Student Information System $0 $0 $0 $0 $391,566 $391,566 Annual Assessment to ITS
Banner Student Information System-Add'l Positions $0 $0 $0 $0 $43,743 $43,743 CC Positions to ITS
Need Based Financial Aid Transfers $0 $0 $0 $0 $56,685 $56,685 Financial Aid Redistribution
UH Foundation $0 $0 $0 $0 $12,000 $12,000 UH Foundation Assessment Estimate
UHCC Marketing $0 $0 $0 $0 $69,389 $69,389 UHCC Marketing Assessment Estimate
UH Risk Management $0 $0 $0 $0 $46,000 $46,000 UH Risk Management Assessment Estimate
Starfish License Fee & Personnel Support $0 $0 $0 $0 $56,000 $56,000 UH Support for Starfish Student System
Debt Service - Waianae $0 $0 $0 $0 $139,000 $139,000 Waianae Campus Building Purchase
Debt Service - UHCC $0 $0 $0 $0 $443,000 $443,000 Energy Conservation Measures/Performance Contract
Transfer to UHCC Reserve $0 $0 $0 $0 $95,666 $95,666 Transfer to the UHCC Reserve
$0 $0 $0 $0 $1,353,049 $1,353,049
Total Expenditure Plan $18,913,118 $527,015 $5,331,460 $5,795,917 $10,090,156 $40,657,666
Percent of Total 46.5% 1.3% 13.1% 14.3% 24.8% 100.0%
Total - Payroll
Total - Other Expense
Total - UH Assessments & Transfers
FY 2019 Operational Expenditure Plan
Summary by Program
Exhibit 10
Account
Code Title Student Help Other Expenses Total Student Help Other Expenses Total Student Help Other Expenses Total
Instruction (321/064):
2218642 Dean, Arts and Sciences 0.00 10,000.00 10,000.00 0.00 0.00 0.00 0.00 10,000.00 10,000.00
2218652 Arts & Humanities 15,686.00 23,781.00 39,467.00 0.00 0.00 0.00 15,686.00 23,781.00 39,467.00
2218662 Language Arts 12,570.00 22,216.00 34,786.00 0.00 0.00 0.00 12,570.00 22,216.00 34,786.00
2218672 Waianae Moku 37,805.00 50,000.00 87,805.00 0.00 0.00 0.00 37,805.00 50,000.00 87,805.00
2218682 Dean, CTE 13,121.00 82,419.00 95,540.00 0.00 0.00 0.00 13,121.00 82,419.00 95,540.00
2218692 Math & Science 57,552.00 37,266.00 94,818.00 0.00 0.00 0.00 57,552.00 37,266.00 94,818.00
2218702 Social Sciences 5,596.00 11,714.00 17,310.00 0.00 0.00 0.00 5,596.00 11,714.00 17,310.00
2218712 Business Education 15,134.00 20,000.00 35,134.00 0.00 0.00 0.00 15,134.00 20,000.00 35,134.00
2218722 Professional Arts & Technology 5,847.00 10,000.00 15,847.00 0.00 0.00 0.00 5,847.00 10,000.00 15,847.00
2252322 Diversity & Equity Initiatives (EIF) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2263872 Associate of Arts in Teaching (AAT) 1,059.00 15,000.00 16,059.00 0.00 0.00 0.00 1,059.00 15,000.00 16,059.00
2264132 Waianae Agricultural Center 0.00 5,884.00 5,884.00 0.00 0.00 0.00 0.00 5,884.00 5,884.00
2264292 English Language Institute (ELI) 0.00 5,000.00 5,000.00 0.00 0.00 0.00 0.00 5,000.00 5,000.00
2270042 Student Success Initiative 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2275352 Native Hawaiian Programs 1,557.00 30,000.00 30,282.00 0.00 0.00 0.00 1,557.00 30,000.00 31,557.00
2300037 Culinary Arts 0.00 44,500.00 44,500.00 0.00 0.00 0.00 0.00 44,500.00 44,500.00
2300038 Automotive 0.00 19,500.00 19,500.00 0.00 0.00 0.00 0.00 19,500.00 19,500.00
2300039 Digital Media 0.00 8,000.00 8,000.00 0.00 0.00 0.00 0.00 8,000.00 8,000.00
2300040 TV Production 0.00 8,000.00 8,000.00 0.00 0.00 0.00 0.00 8,000.00 8,000.00
2300939 Shade House 0.00 10,000.00 10,000.00 0.00 0.00 0.00 0.00 10,000.00 10,000.00
2302221 Student Success Council Initiative 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2302619 Co-Requisite Initiative 0.00 350,000.00 350,000.00 0.00 0.00 0.00 0.00 350,000.00 350,000.00
2302735 SEED Awards 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Subtotal - Instruction 165,927.00 763,280.00 929,207.00 0.00 0.00 0.00 165,927.00 763,280.00 929,207.00
Public Service (322/062):
2218532 OCEWD 5,805.00 10,000.00 15,805.00 0.00 0.00 0.00 5,805.00 10,000.00 15,805.00
2218542 Theatre 12,582.00 25,000.00 37,582.00 0.00 0.00 0.00 12,582.00 25,000.00 37,582.00
Subtotal - Public Service 18,387.00 35,000.00 53,387.00 0.00 0.00 0.00 18,387.00 35,000.00 53,387.00
Academic Services (323/065):
2218732 Library 25,142.00 23,650.00 48,792.00 0.00 0.00 0.00 25,142.00 23,650.00 48,792.00
2218742 UH Library Voyager System 0.00 48,717.00 48,717.00 0.00 0.00 0.00 0.00 48,717.00 48,717.00
2218752 Library Books 0.00 64,000.00 64,000.00 0.00 30,000.00 30,000.00 0.00 94,000.00 94,000.00
2218762 Duplicating Center 27,808.00 114,000.00 141,808.00 0.00 0.00 0.00 27,808.00 114,000.00 141,808.00
2218772 Ed Media Center 18,504.00 32,500.00 51,004.00 0.00 0.00 0.00 18,504.00 32,500.00 51,004.00
2218782 Dean, Academic Services 227.00 214,963.00 215,190.00 0.00 (190,000.00) (190,000.00) 227.00 24,963.00 25,190.00
2218792 Assessment 0.00 24,000.00 24,000.00 0.00 0.00 0.00 0.00 24,000.00 24,000.00
2218802 Staff Development 6,380.00 44,400.00 50,780.00 0.00 0.00 0.00 6,380.00 44,400.00 50,780.00
2218812 SmartClassroom 0.00 20,000.00 20,000.00 0.00 65,000.00 65,000.00 0.00 85,000.00 85,000.00
2218822 Learning Resources Center 26,821.00 2,500.00 29,321.00 0.00 0.00 0.00 26,821.00 2,500.00 29,321.00
2218832 Vice Chancellor's Office 50,000.00 85,000.00 135,000.00 0.00 0.00 0.00 50,000.00 85,000.00 135,000.00
2219402 IT Group 76,090.00 28,600.00 104,690.00 0.00 0.00 0.00 76,090.00 28,600.00 104,690.00
2240802 Technology Support 0.00 327,000.00 327,000.00 0.00 60,000.00 60,000.00 0.00 387,000.00 387,000.00
2259962 KI Program 35,718.00 9,500.00 45,218.00 0.00 0.00 0.00 35,718.00 9,500.00 45,218.00
2264302 Classroom Furnishings 0.00 548,093.00 548,093.00 0.00 0.00 0.00 0.00 548,093.00 548,093.00
2264312 Academic Equipment 0.00 88,000.00 88,000.00 0.00 0.00 0.00 0.00 88,000.00 88,000.00
2301188 Toner Maintenance Campuswide 0.00 35,245.00 35,245.00 0.00 0.00 0.00 0.00 35,245.00 35,245.00
2301835 Open Educational Resources 0.00 42,255.00 42,255.00 0.00 0.00 0.00 0.00 42,255.00 42,255.00
2301851 Academy for Creative Media 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2301988 Guided Pathways STAR GPS 0.00 50,000.00 50,000.00 0.00 0.00 0.00 0.00 50,000.00 50,000.00
2302193 Writing Center 48,937.00 2,500.00 51,437.00 0.00 0.00 0.00 48,937.00 2,500.00 51,437.00
2302715 Enrollment Mgmt Innovations for Working Age 0.00 10,000.00 10,000.00 0.00 0.00 0.00 0.00 10,000.00 10,000.00
2302716 Strategic Prof Dev ISS 0.00 13,416.00 13,416.00 0.00 0.00 0.00 0.00 13,416.00 13,416.00
2302939 ITG Campus 0.00 0.00 0.00 0.00 35,000.00 35,000.00 0.00 35,000.00 35,000.00
Subtotal - Academic Services 315,627.00 1,828,339.00 2,143,966.00 0.00 0.00 0.00 315,627.00 1,828,339.00 2,143,966.00
FY 2019 Tuition and Fee Special Fund (TFSF) Allocations
Carry-Forward Allocations New Funding Allocations/Reallocations Total
Exhibit 10
Account
Code Title Student Help Other Expenses Total Student Help Other Expenses Total Student Help Other Expenses Total
FY 2019 Tuition and Fee Special Fund (TFSF) Allocations
Carry-Forward Allocations New Funding Allocations/Reallocations Total
Student Services (324/063):
2218552 Dean, Student Services 8,634.00 20,000.00 28,634.00 0.00 0.00 0.00 8,634.00 20,000.00 28,634.00
2218562 Student Activities 31,992.00 10,000.00 41,992.00 0.00 0.00 0.00 31,992.00 10,000.00 41,992.00
2218572 Counseling and Guidance 17,819.00 6,000.00 23,819.00 0.00 0.00 0.00 17,819.00 6,000.00 23,819.00
2218582 Financial Aid Office 9,204.00 3,000.00 12,204.00 0.00 0.00 0.00 9,204.00 3,000.00 12,204.00
2218592 Job Placement Office 9,446.00 6,000.00 15,446.00 0.00 0.00 0.00 9,446.00 6,000.00 15,446.00
2218602 Health Center Services 0.00 75,000.00 75,000.00 0.00 0.00 0.00 0.00 75,000.00 75,000.00
2218612 Student Recruitment & Retention 17,821.00 15,000.00 32,821.00 0.00 0.00 0.00 17,821.00 15,000.00 32,821.00
2218622 Admissions and Records 26,566.00 2,000.00 28,566.00 0.00 0.00 0.00 26,566.00 2,000.00 28,566.00
2265102 Tuition Scholarships 0.00 1,428,283.00 1,428,283.00 0.00 0.00 0.00 0.00 1,428,283.00 1,428,283.00
2273242 New Student Orientation 20,076.00 12,000.00 32,076.00 0.00 0.00 0.00 20,076.00 12,000.00 32,076.00
2300933 2nd Century Scholarship 0.00 130,000.00 130,000.00 0.00 0.00 0.00 0.00 130,000.00 130,000.00
2302510 HI Promise Scholarship 0.00 555,524.00 555,524.00 0.00 0.00 0.00 0.00 555,524.00 555,524.00
2302736 Early College Program 0.00 10,000.00 10,000.00 0.00 0.00 0.00 0.00 10,000.00 10,000.00
Subtotal - Student Services 141,558.00 2,272,807.00 2,414,365.00 0.00 0.00 0.00 141,558.00 2,272,807.00 2,414,365.00
Institutional Support (325/061):
2218392 Grounds 0.00 12,200.00 12,200.00 0.00 0.00 0.00 0.00 12,200.00 12,200.00
2218402 Chancellor's Office 5,756.00 78,000.00 83,756.00 0.00 0.00 0.00 5,756.00 78,000.00 83,756.00
2218406 Renewable Resources 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2218422 Vice Chancellor, Admin Services 0.00 11,000.00 11,000.00 0.00 (4,000.00) (4,000.00) 0.00 7,000.00 7,000.00
2218432 Human Resources Office 26,382.00 8,000.00 34,382.00 0.00 (4,000.00) (4,000.00) 26,382.00 4,000.00 30,382.00
2218442 Business Office 32,012.00 30,000.00 62,012.00 0.00 (4,000.00) (4,000.00) 32,012.00 26,000.00 58,012.00
2218452 Auxiliary Services 23,686.00 25,000.00 48,686.00 0.00 0.00 0.00 23,686.00 25,000.00 48,686.00
2218462 Security 0.00 48,500.00 48,500.00 0.00 0.00 0.00 0.00 48,500.00 48,500.00
2218472 Custodial Services 0.00 85,000.00 85,000.00 0.00 0.00 0.00 0.00 85,000.00 85,000.00
2218482 Building Maintenance 0.00 80,000.00 80,000.00 0.00 0.00 0.00 0.00 80,000.00 80,000.00
2218492 Maintenance Contracts 0.00 297,500.00 297,500.00 0.00 0.00 0.00 0.00 297,500.00 297,500.00
2218502 Utilities 0.00 566,500.00 566,500.00 0.00 0.00 0.00 0.00 566,500.00 566,500.00
2218512 Electricity 0.00 1,857,799.00 1,857,799.00 0.00 0.00 0.00 0.00 1,857,799.00 1,857,799.00
2218522 Minor Emergency Repairs 0.00 20,000.00 20,000.00 0.00 0.00 0.00 0.00 20,000.00 20,000.00
2224502 Institutional Support-UH Rev Bond 0.00 164,939.00 164,939.00 0.00 0.00 0.00 0.00 164,939.00 164,939.00
2243602 Marketing 6,394.00 54,000.00 60,394.00 0.00 0.00 0.00 6,394.00 54,000.00 60,394.00
2248492 Workers Comp - GF Fringe Assess. 0.00 276,000.00 276,000.00 0.00 0.00 0.00 0.00 276,000.00 276,000.00
2263842 Bus Office Maint (Merchant Fees) 0.00 120,000.00 120,000.00 0.00 (15,000.00) (15,000.00) 0.00 105,000.00 105,000.00
2263852 Postage 0.00 45,000.00 45,000.00 0.00 0.00 0.00 0.00 45,000.00 45,000.00
2263862 Telephone 0.00 60,000.00 60,000.00 0.00 0.00 0.00 0.00 60,000.00 60,000.00
2264122 Accreditation 0.00 10,000.00 10,000.00 0.00 0.00 0.00 0.00 10,000.00 10,000.00
2264282 Campus Rehabilitation/Beautification 0.00 275,000.00 275,000.00 0.00 0.00 0.00 0.00 275,000.00 275,000.00
2264492 Special Projects - O&M 0.00 38,394.00 38,394.00 0.00 0.00 0.00 0.00 38,394.00 38,394.00
2264322 Commencement 0.00 20,000.00 20,000.00 0.00 0.00 0.00 0.00 20,000.00 20,000.00
2264502 Sustainability 0.00 25,000.00 25,000.00 0.00 0.00 0.00 0.00 25,000.00 25,000.00
2265542 Office of Planning, Policy, & Assess. 189.00 40,000.00 40,189.00 0.00 0.00 0.00 189.00 40,000.00 40,189.00
2301507 Administrative Services 0.00 75,000.00 75,000.00 0.00 27,000.00 27,000.00 0.00 102,000.00 102,000.00
2301690 ATD Innovation Funds 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
2302251 Equipment Replacement 0.00 231,250.00 231,250.00 0.00 0.00 0.00 0.00 231,250.00 231,250.00
Subtotal - Institutional Support 94,419.00 4,554,082.00 4,648,501.00 0.00 0.00 0.00 94,419.00 4,554,082.00 4,648,501.00
Grand Totals:
Instruction 165,927.00 763,280.00 929,207.00 0.00 0.00 0.00 165,927.00 763,280.00 929,207.00
Public Service 18,387.00 35,000.00 53,387.00 0.00 0.00 0.00 18,387.00 35,000.00 53,387.00
Academic Services 315,627.00 1,828,339.00 2,143,966.00 0.00 0.00 0.00 315,627.00 1,828,339.00 2,143,966.00
Student Services 141,558.00 2,272,807.00 2,414,365.00 0.00 0.00 0.00 141,558.00 2,272,807.00 2,414,365.00
Institutional Support 94,419.00 4,554,082.00 4,648,501.00 0.00 0.00 0.00 94,419.00 4,554,082.00 4,648,501.00
Total 735,918.00 9,453,508.00 10,189,426.00 0.00 0.00 0.00 735,918.00 9,453,508.00 10,189,426.00
Page1of19
OverviewofInstitutionalPrioritizationMeeting
Administratorsmeton3/19/2018todevelopaproposeddraftoftheinstitutionalpriorities.ThoseinattendanceincludedMarkLane,JimGoodman,RonUmehira,CurtisWashburn,KayOnoandDellaTeraoka.
Thefollowingagreementsweremadeduringthemeeting:1.Onlyresourcerequestswithappropriatesupportingdatawillbeprioritized.2.ProgramsthatdidnotcompletetheARPDtemplatewillnotbeeligibleforcampusfunds,andtheirresourcerequestswillnotbeprioritized.3.Onlythetop5prioritiesfromeacharearesourcerequestlistwillbeincludedinthecombinedinstitutionallist.4.Institutionalprioritizationwillbeconductedforamountsof$5,000ormore.SmalleramountsshouldbecoveredbyDivision/Unitfunds.5.Newpositioncountsforpersonnelarenotexpectedinthecomingyear;however,thepersonnelpositionswereprioritizedincaseofanunexpectedsystemreallocation.Divisionchairswillbedevelopingcriteriaforprioritizinginstructionalpersonnelpositions.6.DivisionsandunitswhohavethecapacitytoearnrevenuemaybeabletoaddapositionifitcanbefundedthroughSpecialFunds.Thecostofthepositionplusapproximately50%fringewouldneedtobecoveredbytheSpecialFund.7.TheprioritizationofRepairs&MaintenancewillbeconductedbytheVCASandO&Mleadershipteam.8.Eachpersonnellist(instructionalandnon-instructional)willbeprioritizedforthetop5positions.Theoperatingbudgetlistwillbeprioritizedupto5items.
OPERATINGBUDGET:SUPPLIES/STUDENTHELP/IT/TRAVELRESOURCEREQUESTLIST
ProposedPriority
Instruc/SupportPriority
ItemorActionandimprovementsought
DatasupportingrequestNewFunding
CostEstimate
Comments
1 AdminServ1 MaintenanceContracts
Fixedcostincreasesforannualmaintenancecontracts:IncreaseinYear#8JohnsonControlsA/CMaintenanceServicecontract($6,300).IncreaseinWestOʻahuAggreggaterefusecontract($8,300).DecreaseinElevatormaintenancecontract(-$1,500).IncreaseinWaianaeMokuRefusecontract($7,000).CoverHealthCenterdeficit($90,000).
$110,100
Instruc1Training/ProfessionalDevelopmentforAMTProgram
Asnotedinthe2015NATEFrecertificationnarrative,diversificationofinstructortraining,awayfromthemostlyFordbasedtrainingthatwasutilizedinthepast,washighlyrecommended.NATEFrequirestwentyhoursofautomotivetechnicalupdatetrainingannuallyforeachinstructor.AvailablelocaltrainingisoftennotsufficientinrangeanddepthasrequiredbyNATEF,therefore,outofstatetrainingisnecessarytomeetrequirements.
Instruc2AccreditationandMarketingofHITatLeewardCC
PerkinsIVCoreIndicators2015-2016notmet:5P1NontraditionalParticipation,5P2NontraditionalCompletion;Externalaccreditationannualfee:$3,000.
StdServ1StudentHelp–designatedtoEarlyCollegecoordinationandtranscriptevaluation
CurrentAssistantRegistrarishandlingearlycollegeprocessingalmostfulltime.
Delaysinprocessinglikelytooccur,especiallywithtranscripts.
StdServ5FoodPantryProgramstudenthelp
StudentLifecoordinatingfoodpantryprogram.Requestingonestudentdedicatedtoreachingoutfordonations,organizingproduct,holdingfooddrivesoncampus,andcreatinginternalstructuresforfacilitatingprogram.
Reallocatefromlastyear'sadditionalstudenthelpbudget.
$23,000
$25,000
2
3
OPERATINGBUDGET:SUPPLIES/STUDENTHELP/IT/TRAVELRESOURCEREQUESTLIST
ProposedPriority
Instruc/SupportPriority
ItemorActionandimprovementsought
DatasupportingrequestNewFunding
CostEstimate
Comments
StdServ4 IntramuralsStudentHelpLeewardCCcoordinatingallintramuralsportsviatheIMLeeSportsLeaguewithHCC,KCC,Windward,andUHWOstudenthelpisessentialtothesuccessofthisprogram.
AcadServ1
IncreaseStudentHelpFundingtosupportincreaseinDEsupport,STEMtutoring,writingcenterpeermentors,studentsupportofTheatre,andneedforLRCfrontdeskcoverage.
SeedetailsinAcademicServicesResourceRequestList2017-2018.
$25,000Reallocatefromlastyear'sadditionalstudenthelpbudget.
4 AcadServ3Increaseintravelgrantprogramfunds.
Only40-60%oftravelgrantapplicationsarefundedandmostawardsareonly40-50%ofrequest.Requeststotalbetween$70,000-$90,000andCollegeawards$31,000-$35,000annually.SeedetailsinAcademicServicesResourceRequestList2017-2018.
$10,000
5 AcadServ2
Technologyfundstoprovideup-to-datetechnologyresources(materials,software,hardware)forstudents,faculty,andstaff.
FundstosupportSmartClassroomreplacement,faculty/staffcomputerreplacements,computerlabupdates,mobilitymanagementsystem,onlineresourcesforLibrary,andTheatretechequipment.SeedetailsinAcademicServicesResourceRequestList2017-2018.
$367,000
$25,000
3
OPERATINGBUDGET:SUPPLIES/STUDENTHELP/IT/TRAVELRESOURCEREQUESTLIST
ProposedPriority
Instruc/SupportPriority
ItemorActionandimprovementsought
DatasupportingrequestNewFunding
CostEstimate
Comments
7.Theprioritizati
onofRepairs&Maintenancewillbeconductedbythe
VCASandO&M
leadershipteam.
InstitutionalRequest
OIPRequestforincreaseinoperatingbudgetandstudenthelp
Requestfortravelfunds,additionalsuppliesandmarketingmaterials,andOfficeAssistantIII/studenthelp.79studentsinspring2018broughtin$322,320;PIstudentsbroughtin$104,040,andELIbroughtin$66,000foratotalrevenueof$492,360.Currentlynooperatingbudgetunlessitisfundedthroughrevenues.
$105,000RequestwasnotsubmittedthroughLADivision.
AdminServ3 O&MMaintenanceBudgetIncreaseinmaterialsrequiredtosupporttheadditionofnewand/orrenovatedcampusfacilities(i.e.,Educationbuilding,DiamondHeadportables)
$10,000
Instruc3
TravelfundsforneighborislandinformationsessionsformarketingofTeacherEducationprograms
LeewardCommunityCollegebecameaSATEP(stateapprovedteachereducationprogram)in2017fortheAPCinSPEDprogram.TherequirementforteacherlicensurebyHawaiiTeacherStandardsBoardisforcandidatestocompletePracticum(inthefieldexperience).Theprogramisstate-widewithcandidatescompletingobservationandparticipation(O&P)andStudentTeachinginspecialeducationclassroomsstate-wide.Currently,CollegeSupervisorstraveltoneighborislandstocompletetheobservations(5timesforO&Pand5visitsforstudentteaching.)
$5,000
OPERATINGBUDGET:SUPPLIES/STUDENTHELP/IT/TRAVELRESOURCEREQUESTLIST
ProposedPriority
Instruc/SupportPriority
ItemorActionandimprovementsought
DatasupportingrequestNewFunding
CostEstimate
Comments
AdminServ2ReplaceandAddCameras&RecorderforCampusSecurity
Replaceoutdatedcampuscamerasystemandincreasecampuscoveragetocurrent15-camerasystem.WiththerelocationofOCEWD,additionalparkinglotsandrailstation,morecameracoverageisrequired.
$200,000
AcadServ4
ProfessionalDevelopmenttoaddressthetechnology,accessibility,andsafetyneedsintheareasofAcademicServices.
RequestforprofessionaldevelopmentfundstosupporttraininginnewtechnologiesinEMC,ITG,andTheatreunits.SeemoredetailinAcademicServicesResourceRequestList2017-2018.
$43,000
AdminServ4 CampusSecurityVehicle
PurchaseofcampussecurityvehicletoprovidetransportationservicestonewWaianaeMokucampusbyofficersrequiredforworkshiftpurposesandtoassistinpatrols.Vehicletobeequippedwithvariousmedical,parking,emergencymanagement,andpatrolsupplies.
$40,000
OPERATINGBUDGET:SUPPLIES/STUDENTHELP/IT/TRAVELRESOURCEREQUESTLIST
ProposedPriority
Instruc/SupportPriority
ItemorActionandimprovementsought
DatasupportingrequestNewFunding
CostEstimate
Comments
Instruc4
Institutionalize3.5TitleIIIAPTSpecialistsas4StudentWorker(A3)Paraprofessionals
Thereare3.5FTEAPTBandApersonnelfundedbyTitleIIItoprovidecohortmanagement,retentionspecialist,culturalengagement,andmediaspecialistdutiesintheHālau.
EffortsareunderwaytocreateaparaprofessionalprogramwherebyHālaugraduateswhoareeitherjuniorsorseniorsatUHWOorUHMcancontributeneededmentoringandstudentsupport.Upperdivisionstudentsareuniquelyqualifiedasrecentgraduatesandtransferstoofferguidancethatseasonedprofessionalsmightlack.
Theannualcostof3.5FTEAPTBandApersonnelare:$39,700(salary)+$20,644(fringe)=$60,344x3.5=$211,204.Costsavings:$177,364/year
$33,840Willlooktofundwhengrantends.
AcadServ5PacificRegionLearningSummit(PRLS)RegistrationFeeforLeewardinstructors
PRLSisanin-depth,week-longprofessionaldevelopmentconferencehostedbyLeewardCC.Sinceitsinceptionin2010,wehaveprovidedtrainingto196instructorsfromacrosstheUHCCsystem,butprimarilyatLeeward.Fullfundingisusedonfoodwhichencouragesparticipantstomixwithparticipantsfromothertracksand/orcontinueconversationsregardingissuesbroughtupintheirowntracks.SeemoredetailinAcademicServicesResourceRequestList2017-2018.
$5,000ConsiderusingVendingAccounttocoverthisrequest.
OPERATINGBUDGET:SUPPLIES/STUDENTHELP/IT/TRAVELRESOURCEREQUESTLIST
ProposedPriority
Instruc/SupportPriority
ItemorActionandimprovementsought
DatasupportingrequestNewFunding
CostEstimate
Comments
Instruc5MathLearningCenterStudentSupport
TheMathLabiscurrentlyunderfunded.ToensurethattheMathLabcontinuestoproperlysupportstudents,thereisaneedof$42,000allocatedG-fundsfromtheMathandScienceDivision.TheMathLabiscurrentlyallocated$25,000ofG-fundsbytheMathandScienceDivision,whichhasnotbeenadjustedformanyyearseventhoughstudent-helpwageshaveincreased.ThenumberofstudentsreceivingassistanceorusingtheMathLearningCentershowsthatthisservicemustbesupported.
$17,000Willusesystemfundingifavailable.
PERSONNELRESOURCEREQUESTLIST
ProposedPriority
Instruc/SupportPriority
ItemorActionandimprovementsought
DatasupportingrequestNewFundingCostEstimate
Comments
Non-InstructionalPositions
1 StdServ1 F/TMentalHealthPsychologist
Leewardistheonlycampuswithoutafulltimepermanentmentalhealthcounselor.Nationwide,demandformentalhealthservicesisincreasingandisseenasa"musthave”forallinstitutions.
$65,000
2 AcadServ1
APTB,ITSpecialisttoserveasaback-upadministratorfortheserverspecialistandthenetworkingspecialist,
Currently,therearetwoindividualsthatcansupplyonlybasicback-upassistance,butnotatthepointneededtohandlecampusemergencies.Thetwospecialistsmusthandleallcalls,24/7,evenwhenonvacationoronsickleave.
$65,000
3 Instruc1APT,BiologyLabSupport(.5)and,PhysicsandEngineeringLabSupport(.5)
Increaseinenrollmentinbiologydisciplinecourses(40%increasefromFall2008toFall2016,total1578biologystudents).Also,IncreaseddemandandenrollmentinPhysicsandEngineeringclassescreatedmoreLabsections.TheLecturerorfacultyteachingthephysicslabclassesarehavingdifficultymanagingtheirclassesandpreparingforlabwithoutassistancefromLabManagerwhooverseesthelaboperations.
$50,000
4 AdminServ1Custodian–1.0FTEWaianaeMoku
ProvidejanitorialandgroundsservicesfornewcampusopenedinFall2017.Currentservicesprovidedbyexternalvendor.
4 Instruc2Maintenance,landscaping,janitorialemployee
ThenewcampuswillbelandscapedandthecontractforjanitorialservicesexpiresJune30th.
$39,000
PERSONNELRESOURCEREQUESTLIST
ProposedPriority
Instruc/SupportPriority
ItemorActionandimprovementsought
DatasupportingrequestNewFundingCostEstimate
Comments
5 StdServ2EarlyCollegeProgramAdminSupport(APT-A)
Inspring2018,Leewardofferedover40ECclassestoover560ECstudentswith8partnerhighschools.By2019,weexpecttohave10partners(ormore).Coordinationofprogramcurrentlydoneby5faculty/staffwhentheyarenotdoingtheir“otherjobs”.NeedfulltimesupportdevotedtoEarlyCollegeefforts.
$50,000
Instruc3PATDivisionAcademic/RetentionSpecialist(APTB,1.0FTE)
ApermanentPATDivisionAcademicSpecialistwillprovidefororganization,continuityandcomprehensive/accuratedatacollectionandanalysiswithregardstocompletion,persistenceandretentionrates,aswellasoverallstudentsuccess.
$55,000
AdminServ2APTPBA;1.0FTE;EnterpriseOperations
CurrentEnterpriseOperationsconsistofone1.0FTEAPTPBBthatoverseesFacilitiesUse,AccessControl,EmergencyManagement,ParkingCoordination,andCampusSecurity.Nootherpersonnelexiststoprovidesupportorback-up.
$50,000
7.TheprioritizationofRepairs&MaintenancewillbeconductedbytheVCASandO&Mleadershipteam.AcadServ3Librarian,Hawai’i-PacificResource
TotallibrarycostsperFTEatLeeward(includingpersonnel)are36%belowtheaverageforOahuUHCCs($222vs.$301),ortheequivalentof$313,000ofunfundedlibraryservicesandresourcesattheWai'anaeandPearlCitycampuses.ThepositionwillprovideexpandedlibraryservicesandsupportattheHālauʻIkeOPuʻuloa,Wai'anaeMokucampus,andKapunawaiHawaiʻi-PacificResourceRoom.172%growthinAAHSmajorssince2013andover70%enrollmentgrowthatWai'anaeMokuinthepasteightyears.
$60,000 Currentlyongrantfunds.
PERSONNELRESOURCEREQUESTLIST
ProposedPriority
Instruc/SupportPriority
ItemorActionandimprovementsought
DatasupportingrequestNewFundingCostEstimate
Comments
AdminServ3JanitorII;1.0FTE;PearlCityCampus
Increaseofadditional23,000squarefeetrelatedtoDiamondHeadportablebuildingscomingonlineinSpring2018whichwillrequirejanitorialservicesandsupport.
$39,000
StdServ3 TranscriptEvaluator(APT-B)
InorderforA&Rtomaintainasatisfactoryservicesintermsoftranscriptevaluationandallowstudentstograduatewithoutunnecessarydelays,werequireasecondTranscriptEvaluatorforthecampus.
$55,000
Instruc4EducationAcademicAdvisor(APT,1.0)
ThispositioniscriticaltoprovidecontinuedAcademicsupportandmentoringforallTeacherEducationstudents.SpecificallyfortheAlternativeCertificationforCTELicensurecandidates(32currentlyintheprogram),theAPCinSPEDcandidates(37enrolledforspring,2018)andthoseenteringthe3+1inSPED(54enrolledintheSpecialEducation/InclusiveCertificate).Responsibilitiesinclude,outreachforrecruitment,processingofapplicationstothespecificprograms,assistancewithregistering,mentoringandguidance.Trainingandmaintainingthepowermentorprogram,assistingwiththelargecaseloadfortheTeacherEducationprogramcounselor.
$55,000
Currently(2017)thepositionisfundedwithaCarlPerkin’sgrant.TheTeacherEd.Programwillapplyforafinalyear(year3)forfunding.Thispositioniscriticaltothesuccessforintake,processing,academicadvising,retentionandsupportforallTeacherEducationstudents.
StdServ4 MySuccessCoordinator(APT-B)
Currentpositionisgrantfunded,endsinJune.Withoutfulltimeposition,functionswillreturntocurrentearlycollegestaff,whoarealreadyoverextendedwiththegrowthoftheECprograms.
$55,000
Instruc5NHProgramSpecialist(APTBandB,1.0FTE)
M&SDivisionisthelargestDivisionatLeewardCCwith78FacultyandStaffwhichincludesfaculty,Lecturers,Counselors,LabManagers,APTsupportandClericalstaff.TheOfficeAssistantwillsupporttheSecretarywithawiderangeofclericalfunctions.
$55,000
PERSONNELRESOURCEREQUESTLIST
ProposedPriority
Instruc/SupportPriority
ItemorActionandimprovementsought
DatasupportingrequestNewFundingCostEstimate
Comments
StdServ5 ITSpecialistStudentLifeutilizesITforvariousprojectssuchastheStudentGovernmentElections,CommencementRSVPsite,websiteprojects,andNSOOnline.
$65,000
AcadServ4WritingCenterAPT,BandAStudentSupportSpecialist(25hours/week)
TheWritingCenterprovidedmorethan2,300individualsessionsandmorethan400workshopsservingmorethantenpercentofenrolledstudentsinAY16-17withserviceto95-100differentcoursesfromeverydivisionacrossthecurriculum.SeedetailsinAcademicServicesResourceRequestList2017-2018.
$25,000
AdminServ4APTPBA;1.0FTE;BusinessOfficeFiscalSpecialist
ThispositionisnecessaryforthecampustomaintainconsistentcompliancewiththefinancialandbudgetmanagementproceduresasoutlinedinUHCCPolicy8.200–FinancialandOperationalOversightofRevenueGeneratingPrograms.SeedetailsinAdministrativeServicesResourceRequestList2017-2018.
$50,000
AcadServ5GeneralFund1ofthe2HENCGrantFundedPositions(VideoProducers)
TotalNumberofCableCoursesProducedbyLeewardCC:102in51subjectareas.Currently,bothEMCProducer/Director(PD)positionsaregrant-funded.ThePD’sprimaryjobdutiesaretoproducefivecable/telewebcoursesperyearinordertofulfillthegrantrequirements.SeedetailsinAcademicServicesResourceRequestList2017-2018.
$65,000
PERSONNELRESOURCEREQUESTLIST
ProposedPriority
Instruc/SupportPriority
ItemorActionandimprovementsought
DatasupportingrequestNewFundingCostEstimate
Comments
AdminServ5APTPBB;1.0FTE;BusinessOfficeBursarPosition
ThispositionplaysavitalroleinservingourstudentsandiscriticalinimplementingrecentUHCCinitiativestoaddressdecliningenrollment.Thispositionmanages10,000activestudentaccounts;workswithAdmissions&Records,FinancialAid,andStudentServicesunits.SeedetailsinAdministrativeServicesResourceRequestList2017-2018.
$0Currentlytemporaryposition;requestingGfundedposition.
AcadServ2
AssignedtimeforfacultysupportfortheICTLtodevelopprogramsforfacultyandstaff(TeachingExcellenceProgram,Mid-SemesterAssessments,&LeadershipExcellenceProgram).
Inordertoconductnewprogramsdespiteasmall1.5staffingfortheICTL,facultycoordinatorshavebeenrecruitedovertheyearstoassistwithorganizingandimplementingprofessionaldevelopmentprogramsatLeeward.Assignedtimeisprovidedtorunseveralsuccessfulprofessionaldevelopmentprograms.Thedemandandevaluationsfortheseprogramshavebeenconsistentlyhigh.SeedetailsinAcademicServicesResourceRequestList2017-2018.
$27,000Thishasbeeninstitutionalized.
PERSONNELRESOURCEREQUESTLIST
ProposedPriority
Instruc/SupportPriority
ItemorActionandimprovementsought
DatasupportingrequestNewFundingCostEstimate
Comments
InstructionalPositions
1 Instruc1DigitalArtInstructor(Faculty,1.0FTE)
Weteach6differentcoursesinphotographyART107D,ART112,ART113D,ART115DART207DandART277D.—39sectionsperyear!Enrollmentinphotographyrelatedcourseinwas337intheFalland351intheSpring2018.Fillrateswere89%inFalland92%inSpring.PhotographycoursesarealsoavitalareaofgrowthinboththeAAarenaandfortheDMEDprogram.Weareseverelyunderstaffed.Wehaveonly1FTEinphotographyandweborrowoneFTEfromPAT.Lecturersteach2.22FTE.Thecostofpositionisrelativelowas27creditsofLCwillbemorethancoverthecostofthisposition.
$55,000
2 Instruc2Agriculture/PBTInstructorposition(Faculty,1.0FTE)
ThePlantBiologyandTropicalAgricultureProgramreliescompletelyonPerkinsGrantforonefulltimefaculty.Meanwhile,thenumberofmajorshaveincreasedby42%(26to37)yearoveryear.PerkinsefficiencyindicatormajorstoanalyticFTEfacultynearlydoubledin2016-17to26.3comparedtothepreviousyear.Atenuretrackfacultyisurgentlyneededtostabilizeandgrowtheprogram.Justificationforthe1-FTErequestisinARPD.
$55,000
NeedtoinstitutionalizethePerkinsgrantfundedinstructorifwanttocontinueprogram.
3 Instruc3CulinaryInstructor(Faculty,1.0FTE)
Theprogramwillneedtosecureanotherfull-timefacultypositiontomaintaingainstheprogramhasrealizedthepastfouryears.SeeARPDformore.Inaddition,aculinaryfacultymembercurrentlyoccupiestheDivisionChairseatwhichresultsin18lessTEs/yearfortheprogram.
$55,000
PERSONNELRESOURCEREQUESTLIST
ProposedPriority
Instruc/SupportPriority
ItemorActionandimprovementsought
DatasupportingrequestNewFundingCostEstimate
Comments
4 Instruc4Remedial/DevelopmentalMathInstructorposition(Faculty,1.0FTE)
AlthoughtheenrollmentattheCollegehasdecreased,thenumberofstudentsplacingintoremedial/developmentalmathandco-requisitecoursesisstillhigh.WiththeUHCCP#5.213TimetoDegree:Co-RequisitePolicywhichstatesthatstudentswillenrollincollege-level,mathandEnglishcreditsassoonaspossiblewithintheirprograms,butnolaterthan30credits,anadditionalfull-timedevelopmentalmathinstructorpositionisneeded.MoreinARPD.
$55,000
5 Instruc5
Accountinginstructorposition(Faculty,1.0FTE)toreplaceinstructoronreassignmenttoadminduties
AccountinghasalwaysbeeneitherfirstorsecondinnumberofmajorsintheBusinessDivision.IntheEfficiencysectionofour2016-2017ARPD,thereisalowFTEtostudentratiointheAccountingProgram(172majors/4FTE=43Cautionary.Unabletoreplaceanaccountingtenure-trackpositionfor7years(thisisthesecondaccountingfacultytohelpwithadministrationinrecentyears)causeshardshipontheprogramandstudents.MoreinARPD
$55,000
REPAIRANDMAINTENANCEPLANNINGLIST
AreaPriority ItemorActionandimprovementsought
Datasupportingrequest NewFundingCostEstimate
Comments
InstitutionalRequest
ContinueduseofDA205tohost"TheHub",acomputerhelpdeskstaffedbyICSstudents.
DuringFall2014,theICSdepartmentgotawardedagrantfor$577,934toenhancecybersecurityprogram.Thegrantisendingthissummer,andTheHubwillbediscontinuedwithoutsupport.TheplanistohaveICSfacultyassistwithsupervisingthestudentsstaffingthespace.Noadditionalcostisinvolved.
$0 Requestisforfacilitiesspaceonly.
Instruc2 HITSClassroom/VideoInstallation
StudentshaveaccesstoexpandedcourseofferingsfromotherUHcampuses.
$50,000 Needequipmentandfurniture.
Instruc3 RepairofOceanographywetanddrylabinMS-102
Thefaucetsandsinksneedreplacementorrepairforleaks.1.Fixallthefaucetsforleaks(10-12).Thefaucetshaveleaksandneedrepair.2.Removesmallcounterandsink,capplumbing,andrepairwall.3.Removehandicapaccessplatform.ThereisawoodenplatformthatshouldberemovedforsafetyissuesThefaucetsandsinksneedreplacementorrepairforleaks.
$5,000 Delayuntilnewfacultyishired.
Instruc4 AirCompressor
AttentionwasbroughttotheveryloudnoiselevelsoftheAutomotivefacilityaircompressor.ItisheardthroughouttheEwaendofthemaincampuswhenoperatingandCampusmemberssometimesaskaboutit.Thecompressorneedstobereplacedwithamodern,quiet,energyefficientmodelwithadditionalcomponentscalled“airdryers”installedtolessenoreliminatethemoisturecontentofthecompressedair.SeeARPDformore.
$24,000
Instruc5Airdistributionlines,plumbing
Tomaximizetheenergyefficiencyofthenewcompressor,theairdistributionsystemshouldbereplacedwithamoreefficientroutingdesign.
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REPAIRANDMAINTENANCEPLANNINGLIST
AreaPriority ItemorActionandimprovementsought
Datasupportingrequest NewFundingCostEstimate
Comments
Instruc6 Maintenanceworkfortheobservatory
LCCObservatoryuniquetoUHsystemanditis15yearsold;requiresregularmaintenancetooperateitproperlyandsafely.Needspainting,domemaintenance,anddomeshuttermaintenance.MoreinfoinMSList.Studentsuseforastronomyresearchandcommunitygroupsvisittheobservatory.MoreinAPRD.
$7,000
AcadServ1
Replacementchairsandtablesforcomputerclassrooms,BS-104andBS-109
ITGUnit:Thecurrentchairsandtablesareveryoldandposeasafetyhazard.Replacementsofchairsfortheseclassroomsmustbeindustry-standardchairsthatwillwithholdtheconstantusethroughoutmanyyears.RequestchairslikeintheMathEmporiumclassrooms.Appropriatechairsandtablesfordisabilitystudentsarealsoneeded.25chairsand25tablesperclassroom
$35,000 R&M
AcadServ2 ReplaceEMCstudiolightingwithLEDlights
EMCUnit:TheEMCStudioisusedbetween300–500hoursperyear.Duringthattime,thestudiolightingison.Manufacturerofthelightingisnolongerinbusinessasthefixturesareover20yearsold.NewstudiolightingwilluseLEDlights,reducingelectricalconsumptionandbringingthelightsintothe21stCentury.
$10,000 R&M
AcadServ3
AddOutdoorElectricalOutletsfor1stand2ndfloorCampusCenterbuildingand1stflrLearningCommonsand2ndflrLearningCommonsConcoursepillars.
EMCUnit:Additionalelectricaloutletsneededtoover20+annualcampus,communityandstudenteventssuchasGraduationceremonies,DiscoveryFair,andL’ulu.Therearenotenoughexistingcircuitstosupportprofessionalsoundequipmentandvendorcommercialfoodequipment.Studentsfrequentlyneedtouseoutletstopowertheirmobiledevices.
$20,000 R&M
REPAIRANDMAINTENANCEPLANNINGLIST
AreaPriority ItemorActionandimprovementsought
Datasupportingrequest NewFundingCostEstimate
Comments
7.Theprioritizationof
Repairs&Maintenance
willbeconductedbytheVCASand
O&Mleadershipteam.
WebcamsforAlaIke
EMCUnit:IPcameras(builtinvideoserver)andwirelesslinkstomonitorthesingleaccessroadtothecampusfortrafficandsafetyreasons.Alsocanbeusedtomonitorthefuturerailwayareas.Thesecamerascanbeaccessibletofac/staffandstudentsneedingtoknowwhenitisbesttoleavecampus.Itcanalsobeusedbycampussecuritytomonitortheareascurrentlynotvisiblebytheexistingsecuritycamerasystem.
$12,000 R&M
AdminServ1LinkRadioRepeaterinLearningCommons3rdFloortoGeneratorinBSBuilding
Allowsradiorepeatertoremaininserviceduringpoweroutages.Radiosystemprovidesvitalmeansoftwo-waycommunicationswithadministration,campussecurity,andessentialcampuspersonnelduringdailyoperationsandmorecritically,duringemergencies.
$15,000
AdminServ2
LinkandInstallElectricalOutletsintheCCR(i.e.,CampusEmergencyOperationsCenter)toBSBuildingGenerator
Asthecampus’EOC,electricaloutletsarecriticaltorunpersonalcomputersand/ortabletsrequiredtosendemergencycommuniquesandinformationviaUH-Alert(emailandtextmessages)andtovarioussocialmediaoutlets.ElectricaloutletsintheEOCwouldbeoperationalduringpoweroutagesifconnectedtothecampusgeneratorneartheBSbuilding.
$11,000
REPAIRANDMAINTENANCEPLANNINGLIST
AreaPriority ItemorActionandimprovementsought
Datasupportingrequest NewFundingCostEstimate
Comments
AdminServ3
Replace/UpdateCampusBuildingAlarmSystems–AssessDuress/PanicAlarmSystems
ForPearlCitycampusonly:assess,modernize,andexpandbuildingandfacilityalarmssystemscampus-wide.ForPearlCityandWaianaeMokucampuses:assess/evaluateneedsrelatedtoduress/panicalarmsystems.Improvingandcoordinatingalarmsystemswillprovideessentialdispatchservicesofsecurityofficerstobuildings/officeswhereathreattopersonsorpropertyexists.
$50,000
AdminServ4
RenovationofCashier’sOfficetoimproveaccessibilityforcustomerswithdisabilities.Renovationwillalsoaddresspotentialfirecodeviolationsbyprovidingdirectexitdoor.
RenovationwillaffordallcustomerstheopportunitytobenefitfromtheservicesprovidedbytheCashier’sOffice.RenovationwouldremovearchitecturalbarriersandmaketheCashier’sservicewindowsaccessibletoindividualswithdisabilities.Scopeofworktoinclude:1.Providealowerauxiliarycounterorfoldingshelf2.Replaceexistingwindowwithonethathasatransactionspeakerwindow3.Newcounterspacetoeaseinteractionswithcustomers4.NewsignagethatmeetsADArequirements5.CreationofnewexitdoorfromtheCashier’sOffice
$50,000
StdServ1
OutdoorelectricaloutletsfortheareassurroundingtheLibraryconcourse,EucaplytuscourtyardandbyTuthillcourtyardandtheCampusCenterbuilding.
TheadditionaloutdoorelectricaloutletsareneededevenmorewiththepushtoincreaseWIFIcoverageandthetrendtowardsmobiledevices.Studentswillhavetheabilitytobemoreproductiveoutdoorshavingtheabilitytopowerandchargetheirmobiledevices.Outsideclassroomlearningwon'tbelimitedtojuststudyingintheLibraryorLoungeanymore.
$20,000
REPAIRANDMAINTENANCEPLANNINGLIST
AreaPriority ItemorActionandimprovementsought
Datasupportingrequest NewFundingCostEstimate
Comments
StdServ2 BulletinBoards
ThebulletinboardsoncampusaremanagedbyStudentLife.In2010,StudentLifestandardizedalltheboardstocreateaconsistentlookoncampusthroughBOSCfees.Theboardshavenotbeenreplacedindecadesandaredecaying.Theboardsarealsoinareasthatareaffectedbyasbestosandneedsaferemoval.
$5,000
StdServ3
CampusCenterMultimediaSystem(electricscreen,5,000+lumenprojector,speakersystem,acousticaltreatment)tosupportevents.
Systemisoldandneedstobeupdated. $30,000