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Fiscal Year 2020 Cooperative Funding Initiative Workshop August 9, 2018 Submit Questions to [email protected]
Fiscal Year 2020Cooperative Funding InitiativeWorkshop August 9, 2018
Submit Questions to [email protected]
Joel BrownServing Hillsborough, Pasco and Pinellas [email protected]
Cara MartinServing Citrus, Hernando, Lake,Levy, Marion and Sumter [email protected]
Cindy RodriguezServing Hardee, Highlands andPolk [email protected]
Dennis RagostaServing Charlotte, DeSoto,Manatee and Sarasota [email protected]
Introductions
Jay HoeckerProject Manager, CFIProject Management [email protected]
Rita HarrodProject Management Analyst and CFI Administrator [email protected]
Introductions
• On-line Application
• Priority Ranking Letter, Funding Letter & Map
• Complete & Accurate
• Deadline: October 5, 2018 at 5 p.m.
Application Requirements
FY2020 Timeline
August 2018: Application Process Goes LIVE today
October 5, 2018: Applications must be submitted by 5 p.m.
November 2018: Staff begins review of applications and ranks projects
December 2018: Governing Board receives a copy of project proposals submitted
FY2020 Timelinecont’d
February 2019: District staff presents preliminary evaluations and rankings of proposals to regional subcommittees
April 2019: Final evaluations and rankings presented to regional subcommittees
June 2019: Projects and budgets reviewed by Governing Board
September 2019: Final Governing Board budget approved, including CFI projects
October 2019: Contracts awarded in new fiscal year
• Regional sub-committees to meet in February and April
• Minimum of 3 Governing Board Members on each committee
• Presentations in April
Subcommittee Structure
Guidelines & Application FY2020
• CFI Webpage
• FY2020 CFI Guidelines
• FY2020 CFI Application
• Policy 130-4
Cooperative Funding Initiative
Jay HoeckerProject ManagerProject Management Office
Cooperative Funding Initiativecont’d
Funding may be provided to assist with the cost of:• Data collection• Research• Feasibility studies• Water conservation• Ecosystem restoration• Water resource investigation and plan development• Design, permitting and construction of capital projects• Septic/package plant to sewer in Priority Focus Areas of
springsheds
Cooperative Funding Initiativecont’d
Funding is not available for:• Operation and maintenance• Renewal and replacement expenses of infrastructure• Payment of debtor submittal• Permit violation compliance• District permits fees• Responses to required District permits• Projects that generate credits (for example wetland mitigation
credits that could be sold)• Recreation improvements (e.g. boat ramps, bike paths,
boardwalks, side-walks, pavilions) that do not provide a water resource benefit
Cooperative Funding Initiativecont’d
Springs Wastewater Projects – Draft Controls:• Projects must be within identified first magnitude springs
BMAP PFAs• Must have FDEP Springs funding (50% FDEP, 25% District,
25% Cooperator)• Studies can be considered for funding (50% Cooperator, 50%
District)• Local ordinances• Proposed projects must include full project costs
o Resident connectiono Impact fees
• Utilize FDEP guidance for nitrogen reduction calculation
Cooperative Funding Initiativecont’d
Contract Terms
In an effort to efficiently process Cooperative Funding Agreements and ensurefairness to all cooperators, the District has developed a standard template to beused for this cycle of Cooperative Funding Initiative (CFI) projects.
By submitting an application, you acknowledge you have read and understand theterms contained in the template. The District recommends you to provide thetemplate to your legal counsel for review. The District reserves the right to revise thetemplate as needed. Certain project types, such as septic to sewer projects inspringsheds and indirect potable reuse projects will require special contract termswhich are currently in development by the District.
Any questions about the contract template should be directed to the appropriateDistrict Government Affairs Regional Manager (GARM). Contact information for theGARMs is included at the bottom of the CFI web page.
I have read and understand the terms contained in the contact template.
Ok Cancel
Cooperative Funding Initiativecont’d
Online Application Steps• Application Tab
o General Information: Project Name & Contact Information• Project Type Tab
o Area of Responsibility & Strategic Initiatives• Description/Benefit/Cost Tab
o Specific Details, Objectives & Resource Benefits• Complementary Efforts Tab
o Development & Implementation of BMPs
Cooperative Funding Initiativecont’d
Online Application Steps• Funding Tab
o All Sources: State, Federal & Cooperator Match• Documents Tab
o Location Map, Funding Letter & Ranking Letter• Milestone Tab
o Study, Land, Design, Permitting, & Construction• Data Collection Tab
o Water Resource, Biological & Geospatial
Cooperative Funding Initiativecont’d
Project Evaluation Criteria • Application Quality• Project Benefit• Cost Effectiveness• Past Performance• Complementary Efforts• Project Readiness• Strategic Goals
Strategic Initiatives
Water Supply1. Regional Water Supply Planning2. Alternative Water Supplies3. Reclaimed Water4. Conservation
Water Quality1. Assessment and Planning2. Maintenance and Improvement
Natural Systems1. MFL Establishment/Recovery2. Conservation and Restoration
Flood Protection1. Floodplain Management2. Maintenance and Improvement3. Emergency Flood Response
Top Regional Priorities
Northern Improve Rainbow River, Crystal River/Kings Bay, Homosassa River, Chassahowitzka River and WeekiWachee Springs and River
Ensure long-term sustainable water supply
Heartland Implement SWUCA Recovery Strategy Improve Winter Haven Chain of Lakes and Ridge Lakes
Southern Implement SWUCA Recovery Strategy Improve Charlotte Harbor, Sarasota Bay, Shell/Prairie/Joshua creeks
Tampa Bay Implement MFL Recovery Strategies
Improve Lake Thonotosassa, Tampa Bay, Lake Tarpon and Lake Seminole
Improve flood protection in Lake Tarpon, the Pithlachascotee, Anclote and Hillsborough rivers and Pinellas County coastal watersheds
Third Party Review
• All Construction Projects over $5,000,000• Select Construction Projects over $1,000,000• District Hires Independent Consultant• Third Party Review at 30% Design• Confirm cost, schedule and benefits • Results Presented to Governing Board for Approval
Cost Increase Guidelines
PROJECTRANKING INCREASE REQUESTED RECOMMENDATION
Revised Project Consider as new project
Medium Any No
High Up to 10%Yes, if:• Resource benefits and cost effectiveness maintained
High Up to 20%
Yes, if:• Resource benefits and cost effectiveness maintained• Rank Cost increase as “Medium”
High >20% No
High <$100,000 No, with Exceptions
Purchase/ Control Land
• If land hasn’t been purchased appraisals should be submitted with application
• If land cost will be used as a match, a letter should be provided by April 1, 2019o Schedule of tasks necessary to secure land rightso List of required parcelso Appraised or actual costs for each parcel
• Land control actions must be completed by December 1, 2019
Cooperative Funding Agreements
• Begin Process in June – Approval of RASB• Project Plans • Conservation Easements• DocuSign• Grants or subgrants of federal funding
o Patricia Williams [email protected]
Questions?
Please speak clearly into the microphone
