Fixed Asset Management Process Control Governance ， Risk and Compliance V1.53 (CN) SAP Best...

Fixed Asset Management Process Control

Governance ， Risk and Compliance V1.53 (CN)

SAP Best Practices

© SAP 2008 / SAP Best Practices Page 2

Scenario Overview – 1

Compliance structure in C-sox regulation has been set up for Fixed Assets Management processes. (Organization, Process, Sub-process, Control)

Scoping has been done to identify the significant accounts. Compliance assessment should be implemented for the signified sub-processes and controls in Fixed Assets Management.

Prerequisite

Business Relevance

Significant control points should be monitored this year in Fixed Asset Management (Fixed Assets Depreciation after Impairment, Fixed Assets Account determination and Depreciation monitoring):

Control with Manual Test Plan (Fixed Assets Impairment)

Semi-Automatic Control (Fixed Asset Account Determination)

Automatic Control (Fixed Asset Depreciation Monitor)

-


Purpose Process Controls in Fixed Asset Management are used to describe the lifecycle

of compliance assessments in Fixed Asset Management business processes. Compliance testing can be implemented manually, or via automatic control or

semi-automatic control. You can test control effectiveness, or to detect business violation by monitoring

underlying transactions in ERP systems.

Benefits Highlight key points in compliance testing in business process Fixed asset

Management. The procedures can be reused in continuous monitoring and control in Fixed

Asset Impairment, Accounting determination and Depreciation for Fixed Assets.

Purpose and Benefits

Scenario Overview 2


SAP Applications Required

Company Roles Involved in Process Flows

SAP GRC PC3.0 SAP ECC 6.0 EhP3

业务情景概览 – 3

Company Roles Involved in Process Flows

Roles in PC

Planner Creater

Process tester

Issue Owner

Remediation Plan Owner

Business Roles

审计部内控经理

审计部内控专员（ FIN, HR)

子公司 2 财务部资产管理科经理

子公司 2 财务部资产管理科专员

Roles in PC

Planner Creater

Issue Owner

Remediation Plan OwnerPlan Owner

Business Roles

审计部内控专员（ FIN, HR)

子公司 2 财务部资产管理科专员子公司 2 财务部资产管理科专员

Manual Test and Semi Automatic Control

Automatic Control


.

Scenario Overview 2

Create Planner for manual test control and semi-automatic control

Create Scheduler for Automatic Control

Process Manual Test Plan

Validate the result of semi-automatic control

Issue validation and issue remediation plan proposal

Execute remediation plan

Remediation plan review and issue close

Key Process Flows Covered


Control

资产减值后折旧计算方法应符合会计准则

Purpose Verify if the depreciation calculation for the impaired assets follows the relevant

accounting principal.

Benefit Depreciation is properly calculated for the impaired fixed assets, which will

result in the accurate data in the financial statement

Detailed Process Description

Scenario overview – 4


Control

资产对应会计科目的设置应保持一致性，对资产主数据对应科目的变化应能

够实施监控

Purpose Monitor the changes to the Account Determination configuration that defines the

general ledger accounts to which automatic posting are made.

Benefits Only valid changes are made to the account determination configuration to

ensure accurate recording of depreciation expense to the correct general ledger account.




Control

财务部门按照公司会计政策及各种相关的会计准则计算当月折旧，并

编制记帐凭证

Purpose Monitor monthly depreciation expenses exceeding established thresholds.

Benefits Depreciation expenses are appropriately and correctly calculated. Only valid

depreciation expenses entries are recorded directly to the financial statements. Depreciation expense amounts are independently reviewed, validated, authorized, and recorded in the appropriate accounting period




Process Flow Diagram 1/2Process Controls in Fixed Asset Management with Manual Test Plan

Set up and schedule manual test plan with activity “Test Control Effectiveness”

Follow the steps in manual test plan, to perform manual Test of effectiveness

Ev

en

tP

lan

ne

rP

roc

es

s T

es

ter

for

FIN

Compliance Manual Test Plan

Get task in Work inbox

check the issueIs

su

e O

wn

er

Report Issue?

Yes

No

Propose the remediation plan

delegate a plan owner

The test has

passed

Get task in Work inbox

Need remediation Plan?

Close issue with comment

but without remediation

plan

No

Yes

Enter details for remediation plan

Submit remediation plan for review and completeness

Receive email in the Work inbox

Validate remediation plan?

Yes

Close remediation plan and

issue

Compliance Manual Test Plan

Rem

edia

tio

n

Pla

n O

wn

er

No

Yes


Process Flow Diagram 2/2Process Controls in Fixed Asset Management with Semi automatic Control

Ev

en

tP

lan

ne

r

Pro

ce

ss

Te

ste

r F

or

FIN

Iss

ue

Ow

ne

r R

em

ed

iati

on

P

lan

Ow

ne

r

Create Planner for the Semi-automatic Control

Review the issue created by system automatically

Compliance Semi-automatic test Plan

Get task in the work inbox

check the issue

Valid Issue?

Yes

No

Propose the remediation plan


The test has been passed

Get task in issue owner’s Work inbox


Close issue with

comment but without remediation

plan

No

Yes



Receive email in remediation plan owner’s Work inbox


Yes


issue

Compliance semi-automatic Test Plan

No

Yes

Void the issueSubmit the

issue


Process Flow Diagram 3/3Process Controls in Fixed Asset Management with automatic Control

Set up and schedule automatic test

Ev

en

tP

lan

ne

r

Compliance Automatic Test Plan

Iss

ue

Ow

ne

r

Pass

Compliance Automatic Test Plan

Start date reached?

Monitor Job

Yes

Re

me

dia

tio

n

Pla

n O

wn

er

PC

A

uto

-c

on

tro

l

check the issue

YesPropose the remediation plan


Get task in issue owner’s Work inbox


Close issue with comment

but without remediation

plan

No

Yes



Receive email in remediation plan owner’s Work inbox


Yes


issue

No

Yes

No

No

The test has

passed


Legend

Symbol Description Usage Comments

Band: Identifies a user role, such as Accounts Payable Clerk or Sales Representative. This band can also identify an organization unit or group, rather than a specific role.

The other process flow symbols in this table go into these rows. You have as many rows as required to cover all of the roles in the scenario.

Role band contains tasks common to that role.

External Events: Contains events that start or end the scenario, or influence the course of events in the scenario.

Flow line (solid): Line indicates the normal sequence of steps and direction of flow in the scenario.Flow line (dashed): Line indicates flow to infrequently-used or conditional tasks in a scenario. Line can also lead to documents involved in the process flow.

Connects two tasks in a scenario process or a non-step event

Business Activity / Event: Identifies an action that either leads into or out of the scenario, or an outside Process that happens during the scenario

Does not correspond to a task step in the document

Unit Process: Identifies a task that is covered in a step-by-step manner in the scenario

Corresponds to a task step in the document

Process Reference: If the scenario references another scenario in total, put the scenario number and name here.


Sub-Process Reference: If the scenario references another scenario in part, put the scenario number, name, and the step numbers from that scenario here


Process Decision: Identifies a decision / branching point, signifying a choice to be made by the end user. Lines represent different choices emerging from different parts of the diamond.

Does not usually correspond to a task step in the document; Reflects a choice to be made after step execution

Symbol Description Usage Comments

To next / From last Diagram: Leads to the next / previous page of the Diagram

Flow chart continues on the next / previous page

Hardcopy / Document: Identifies a printed document, report, or form

Does not correspond to a task step in a document; instead, it is used to reflect a document generated by a task step; this shape does not have any outgoing flow lines

Financial Actuals: Indicates a financial posting document


Budget Planning: Indicates a budget planning document


Manual Process: Covers a task that is manually done

Does not generally correspond to a task step in a document; instead, it is used to reflect a task that is manually performed, such as unloading a truck in the warehouse, which affects the process flow.

Existing Version / Data: This block covers data that feeds in from an external process

Does not generally correspond to a task step in a document; instead, this shape reflects data coming from an external source; this step does not have any incoming flow lines

System Pass / Fail Decision: This block covers an automatic decision made by the software

Does not generally correspond to a task step in the document; instead it is used to reflect an automatic decision by the system that is made after a step has been executed.

<

Fun

ctio

n>

Ext

ern

al to

S

AP

Business Activity / Event

Unit Process

Process Reference

Sub-Process Reference

Process Decision

Diagram Connection

Hardcopy / Document

Financial Actuals

Budget Planning

Manual Process

Existing Version / Data

System Pass/Fail Decision


© 2010 SAP AG. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice.

Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors.

Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation.

IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation.

Linux is the registered trademark of Linus Torvalds in the U.S. and other countries.

Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Oracle is a registered trademark of Oracle Corporation.

UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.

Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc.

HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology.

Java is a registered trademark of Sun Microsystems, Inc.

JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape.

SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, Clear Enterprise, SAP BusinessObjects Explorer, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries.

Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP France in the United States and in other countries.

All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.

The information in this document is proprietary to SAP. No part of this document may be reproduced, copied, or transmitted in any form or for any purpose without the express prior written permission of SAP AG.

This document is a preliminary version and not subject to your license agreement or any other agreement with SAP. This document contains only intended strategies, developments, and functionalities of the SAP® product and is not intended to be binding upon SAP to any particular course of business, product strategy, and/or development. Please note that this document is subject to change and may be changed by SAP at any time without notice.

SAP assumes no responsibility for errors or omissions in this document. SAP does not warrant the accuracy or completeness of the information, text, graphics, links, or other items contained within this material. This document is provided without a warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose, or non-infringement.

SAP shall have no liability for damages of any kind including without limitation direct, special, indirect, or consequential damages that may result from the use of these materials. This limitation shall not apply in cases of intent or gross negligence.

The statutory liability for personal injury and defective products is not affected. SAP has no control over the information that you may access through the use of hot links contained in these materials and does not endorse your use of third-party Web pages nor provide any warranty whatsoever relating to third-party Web pages.

Date post:	23-Dec-2015
Category:	Documents
Upload:	dortha-bond
View:	217 times
Download:	0 times

Fixed Asset Management Process Control Governance ， Risk and Compliance V1.53 (CN) SAP Best...

Documents