EFECTIVE FLEET - MANAGEMENT

Power by : Debasish Biswas

Day-long training program ON

EFECTIVE FLEET - MANAGEMENT

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Power by : Debasish Biswas

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Contents:-

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Training Task

Transport Organ gram Vehicle Details Drivers Details Passenger /Users Program / Group /Account /Procurement Routes Vehicle used Renewal work ( BRTA ) GPRS Accidental CNG Retest Vehicle repair & maintenance Agreement (Fuel station /Supplier ) Bill Vauture /Convance /Allowance /Lunch/OT Meting /Training /Development /New requirement Documentation /record keeping / Cost analyze Audit /Transparency /Police adapted

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Transport Utility Fuel station Duty type Bill Rate Cost Car Distribution Pick up /Drop Service Requisition Log book Vehicle Fuel Report Driver Bill rate Renewal Auction CNG retesting Workshop Inventory Account Procurement Training Audit plane

Organization /Group Information

Organization /Group Information – Knowledge about your company is very important because fleet tasks every sister concern regularly . Transportation service ensure is very important to achieved company goal . Fleet service always ensure continuity of productive & sales delivery, staff service ,goods delivery . Some important things # Sister concern wise contact person with tasks seating # Sister concern dissection creating # Accountability & transparency# Service development .

Organ gram :-

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Organgram – It is a very important to know that management system . Hear all position is a important & role -play run to department smoothly . Every position done by responsibility & throaty with going by goal effectively , some important think is that organization organ gram knowledge . lower & top every position is very important Skill is very important by position Demand wise manpower seating is important Ideal manpower used is very important Every level working engage ensure Closed monitoring ensure Working volume justification time to time Yearly appraisal ensure by working skill Management quality ensure

Vehicles:-

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Vehicle - Simple Definition of vehicle :-a machine that is used to carry people or goods from one place to another place .

A vehicle (from Latin: vehiculum) is a mobile machine that transports people or cargo. Typical vehicles include wagons, bicycles, motor vehicles (motorcycles, cars, trucks, buses),

Vehicles:-

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Vehicles- Fleet management mainly base by vehicle . Vehicle require for employ transportation with goods carrying different location , Organization purpose solved requirement wise different type of vehicle used such as bus , truck , jeep , car , micro ,covered van , pick up & others special requirement . Vehicle quantity , type of vehicle , Model , Brand ,Country of manufacture, Supplier name, Purchasing price , everything is important . Several time requirement this data.

Vehicle operation is very costly due to fuel burn after wheel running so it is very important to carefully handling. Skill driver conform by low operation cost with long life vehicle .

Vehicle knowledge is very very important of fleet management .

SN Vehicle Reg Type of vehicle Origen Model Make M .Year Chassis no Engine no cc Pur. Amount Pur. date Pur. From Program Remark

Vehicles:-

Vehicle Database :- Vehicle database is very important operation to fleet management . All time work support to you from vehicle database . It is also support to repair & maintenance .

Example to Vehicle data base :-

Vehicle used police

Vehicle used policy:- Vehicle used is very expensive but level base used ensure & maintain is very important otherwise misused/ unauthorized used arise in fleet department . Must be important in Police adapted by HR/Admin for fleet vehicle used . It to be clear mention –who are used to vehicle , How to process in vehicle used , who are all time used in vehicle , Requisition conform & approval by proper management before used in vehicle , Log-book signature ensure by user , Road expanse justification & signature ensure by user . Outside vehicle rental police ensure . Proper load & proper vehicle with driver ensure by fleet management Vehicle logbook used ensure Rent seating conform internal or external Fuel & other expanse proper monitoring Last of all situation wise upgrade police in time require Policy book flow up for proper transference in fleet department

Vehicle Routs :-

Routs- Vehicle operation routs planning is very important . Two type of rout planning require in your organization , one fixed rout & 2nd regular basic sating . Fixed route some time extension for requirement wise , regular basic rout seating as per your logistic order & customer requirement . Cost analyze is very important factor of rout planning . Trip planning & routs management between are very closed relation .

Vehicle user information:-

User Information:- Organization fleet management user data base is vey useful for effectively operation . User date support to transference all working activities to fleet operating .

User data :-

SN Name Pin Designation Progrem /Group Cell no Joining

date Home address &

Phone Reference

name Blade group

Drivers :-

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Driver :- without driver not a possible to driver the vehicle . Driver is very important person of fleet management .Driving professionally is very challenging ,with hardworking , daily fist come last back . Truly speaking there Social respecting not enough , Family enjoy time is very low . He is not well educated, know about good manner practice ,family is very needed for income , so he always mind critically operated , Important fact is that driver proper job handling & manner develop important in effectively fleet management system . Some data is very important for driver management : Driver details information . Driving license . Driving license category information . Driving skill with good manner & require education level . Time knowledge & road knowledge . Traffic rule . Vehicle repair & maintenance knowledge .

Drivers :-

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Driving as a physical skillA driver must have physical skills to be able to control direction, acceleration, and deceleration. For motor vehicles, the detailed tasks include.•Starting the vehicle's engine with the starting system•Setting the transmission to the correct gear•Depressing the pedals with one's feet to accelerate, slow, and stop the vehicle, and if the vehicle is equipped with a manual transmission, to modulate the clutch•Steering the vehicle's direction with the steering wheel•Operating other important ancillary devices such as the indicators, headlights, and windshield wipers•Observing the environment for hazards

Driving as a mental skillAvoiding or successfully handling an emergency driving situation can involve the following skills.•Making good decisions based on factors such as road and traffic conditions•Evasive maneuvering•Proper hand placement and seating position•Skid control•Steering and braking techniques•Understanding vehicle dynamics•Right- and left-hand traffic

Drivers :-

Driver data base:- Driver data base is very important to maintain . It is always support to fleet operation . Various problem arise in your fleet operation so must be maintain fleet operation driver data base

Driver data base Example :- You create to your requirement with picture & driving license SN ID Driver

Name Address Cell no

Blade group

Joining date

Driving license

License Type

license Issued

License issue date

Date of expedite

Reference Name Address Cell no Remark

Requisition Handling :-

Requisition Handling :- Fleet management difficult work requisition handling . Various type duty generate regularly . Everyday require malty duty seating , cost analyze , Importance analyze . Sometime manage vehicle outsourcing . Generally best way police buildup otherwise guilty facing several time . Some important think is requisition handling :- # Requisition require proper approval by authority . # 1st come 1st out maintain # All cost thinking before disputation the vehicle # Time analyze properly # User requirement & vehicle category matching # Vehicle used is totally organization cost so always proper used ensure # All time analyze before vehicle used .# Always try maximum used ensure .

Fuel:-

Fuel:- Fuel is a vehicle food , without fuel no drive the vehicles ,actual more fuel & more speed . Economy speed & gear rang wise vehicle drive ensure is very important to your fleet Save fuel saving fleet operation cost, so it is very important to your organization . Basically our country Fuel type 1. Petrol , 2. Diesel , 3. CNG , 4.LPG .

# Monthly Filling Station agreement is very effectively .# Fuel management depend to proper log maintain . # Quality fuel ensure to your fleet vehicle always # Period basis KPL test ensure # Fuel lose /pickpocket checking ensure # Speed limited ensure batter mileage.

Log-Book:-

Log book – Log book is vehicle used record book . Traveling distance , traveling point, date , time , requisition no ,fuel filling data , operation history are keeping in a book . It is maintain to driver always very transference basic . Should be vehicle used ensure as per rout planning . Log book are ensure driver duty hours , overtime , Traveling allowance . log book handling as per quarry basis , Driver always answer to traveling manager .

Some important think is that # Regular basis log maintain ensure # User signature conform# Requisition no ensure for details trip planning # Vehicle monthly used closing for costing seating # Transference ensure .

Vehicle used expanses :-

Vehicle used expanses :- Vehicle operation cost proper accountability is important to account department & cost seating in your fleet management . Various type expanses regularly handling . Monitoring of expanse handling . Expanses proper handling police adopting ensure .

Some important think are # Justification & Purification important # Time maintain # Honesty# Transference

GPRS Vehicle monitoring /Vehicle speed management:

GPRS Vehicle monitoring /Vehicle speed management :- It is very important tools in your fleet management , telecom technology GPS system adapt . Monthly pied basis used in this technology for your vehicle tracking . Vehicle present location , road used mapping , KPL , Trip distance , Running hour & rest hour , un -rout tracking , Speed track alarm , Vehicle safety , all data recording as per fleet requirement . GPS always your friend because support operational all data .

Vehicle Accident /police case :- Accident is unauthorized fact . Accident is damage of your property , harassment , accidental injury , death , goodwill lost , some time police case . So safe drive practices is very important for fleet operation . If your any vehicle was accidental case . fleet manager ensure all accident record keeping – such as - date , time ,place, vehicle no , driver , damage information , injury information , responsibility by accident , police case number , solving method, All fleet driver should be ensure proper driving method . Traffic signal /rules practice

Some important things practice very important :-# Vehicle document ( Registration , fitness , tax token , Insurance , rout permit )# Driver license properly # Road safety sine wise vehicle driving # Speed limited ensure # Safe parking ensure # Driver smart driving # police case / occurrences strongly handling .

Vehicle Accident /police case

Renewal work :- Transport all kind of vehicle requirement Bangladesh road transport authority approval & document renewal work . vehicle category wise government fee payment ensure & renewal work update is very important in time . so your document update to BRTA timely as per rules & regulation wise .

BRTA paper - Registration paper , text token , fitness , rout permits . Insurance paper , City operation approval .Driving license renewal work

Renewal work :-

SN Vehicle no

Model

Reg date Anount Next

date From text date Amount Next

date From Fitn date Amount Next date From Routs

date Amount Next date From Insu

date Amount Next date From

Agreement :-

Agreement :- Agreement is very important for smoothly operation in fleet management , different type agreement seating – fuel filling station , tire & battery supplier , Shop enlistment , workshop , Rental car . So must be important seating to agreement in your fleet operation .

Vehicle Repair & maintenance

Repair :- Repair is essential to smoothly drive the vehicle otherwise unsafe transportation you Fleet . Un-accident , life ricks cover & safe zoon ensure proper repair is very important .

Organization wise repair management two type :- 1. Internal workshop / Owen Repair management2. Outside workshop / External repair work

Type of repair General repairBrake down repairRoad side repair /Onside repair Accidental repair/ Denting & panting work Free service /warranty repair for new vehicle

Vehicle maintenance is very important & essential to require before brake down & After brake down work :

# Predictive Maintenance# Preventive maintenance# Periodic maintenance (Time Based Maintenance TBM)# Corrective maintenance# Zero Hours Maintenance)

Periodic maintenance (Time Based Maintenance TBM):- It is Important to seating stander as per instruction by manufacture recommend .

Bill Voucher handling/ accountability

Bill Voucher handling/ accountability :- Regular basis various type bill voucher handling in fleet management . Very carefully handle to all bill voucher & proper accountability , IOU- handling , All king of bill ensure approval before expense & after expense . Must be all bill voucher answerable , Record keeping properly .cost analyze purpose all bill must be tracing ,Unauthorized bill must be checking ensure .Requirement justification – Approval IOU – just time submitted bill voucher – account ensure IOU adjustment . It is actuality depends on fleet management police wise .

Inventory :-

Inventory :- Inventory system is very important , verities type stoking requirement for quick service ensure in fleet department . Proper inventory ensure accountability , transference & proper used & right stoking. Actuality any type of stock block to liquid many so must be ensure timely inventory system . Inventory analyze stock quantity, source of stocking , stock approval authority, stocking date , rate/amount , last few month used quantity , present quantity , unbalancing e.t.c . Management must be ensure inventory process properly.

Record keeping

Record keeping :- Transport is a large volume documentation create regular basic , All are document cost related so keeping is very important otherwise creatural situation arise in fleet management . Always be ready to answer for your authority /management as per demand & queries . Any recordable document must be recorder in your fleet for future transference & analyze purpose . Cost related function monitoring several time in your management so must be clear to record keeping all kind of document . Some document are very confidential & sensitive ,so requirement wise keeping status is should be different. All kind of document support to your working activates regular basis .Every document tracing system ensure properly .

Safety / Health / Manners Safety:- Safety practices everybody regular basic ensure in fleet management , one accident damage your & other life , property damage , money wastage, so safety knowledge , safety rule , safety manner , are very important . Unsafe drive & all bad practice canceling & ensure proper safety . Always should be proper practice safety rule . Don’t compromised safety issue .

Health :- Driver always scheduling & hard work job done , so very important to health check up ensure .Eye capacity , blade , Chest , body fitness check up requirement . It check & ensure very importantly

Manner :- Any type of customer service is very difficultly. Best manner practice is very important to your fleet smoothly operation . Manner training , rules , responsibility best practices development in your organization most effectively .

Audit & monitoring :-

Fleet Audit & monitoring :- Management want to transference & smooth operating every department , Audit & monitoring conform to working activates proper way , wrong working activate finding , miss management finding , report handling finding, authority violation finding , It is actuality future guide line & correction present wrong working activities . Fleet operation various type billing & cash transect handling regular basic , So transference & accountability ensure by Every month are try to conform your organization audit & monitoring plane regular basic .

Meeting / Training:-

Meeting / Training :- Fleet operation is very challenging job, Actuality it is service job & non satisfaction job place . Regular basis deferent type problem create & requirement solving new method . Un-schedule job face & critical job face to fleet management .Meeting regular basic arrange & specific topic set. open discussion , previous flow up ,clearly meeting minutes is very important . Some time training arrange for profession skill development & manner development purpose . Management always want to human side ,Job environment, working skill , future planning , etc . More meeting & training ensure smart fleet operation management .

Policy /Procedure

Policy /Procedure:-

Service

Service:-Service is important for operational management & future goal achieved . Fleet operation service base job , goods transportation , staff service , official service , top management service , priority wise service , Emergency service, Regular basic service analyze very important , Compline arise is very important for your service development . compline correction your service . Always best practice ensure to fleet service .

Thanks