Fleet Outlook 2007- 2008

Office of Fleet Management Services

Fleet Outlook 2007- 2008

• Fleet Operational Review • Maintenance Management for Agency

Owned Vehicles• Statewide Data Management• Quality Control• New Billing Procedure• Rental Car Contract Update

AGENDA

Fleet Outlook 2007- 2008

Fleet Operational Review

Fleet Management Services is re-engineering its operation/services in two phases:

•Phase 1 :•Statewide vehicle maintenance services (prove concept on centralized fleet)•Statewide short-term vehicle rentals•Statewide fuel management

•Phase 2 :•Statewide enterprise fuel management•Statewide vehicle planning, deployment, and disposal•Statewide vehicle maintenance services (roll out to other agencies and institutions)•Statewide safety program

For more information visit the OFMS website: http//:fleet.dgs.virginia.gov

Fleet Outlook 2007- 2008

Fleet Operational Review

Statewide enterprise fuel management program:

Services currently in process of being developed as part of Phase 2:

•Consolidate the Purchase of Fuel, Bulk and Commercial•Leverage buying power by combining bulk fuel and commercial fuel purchases•Support bulk fuel needs at state-owned fuel sites

•Consignment fueling•Enterprise visibility of fuel purchases and availability•Consolidate multiple fuel cards currently in use by agencies to a single fuel card program•Single Contact for VDEM to Obtain Fuel Information Before/During/After Emergency Events

For more information visit the OFMS website: http//:fleet.dgs.virginia.gov

Fleet Outlook 2007- 2008

Fleet Operational Review

Statewide vehicle planning, deployment, and disposal:

Services currently in process of being developed as part of Phase 2:

•Assist agencies to develop appropriate vehicle specifications to meet mission requirements •Implement statewide vehicle acquisition parameters •Employ life cycle cost approach to vehicle acquisition •Vehicle commissioning services (preparing vehicles for deployment i.e. registration, titling, and licensing services)•Utilization monitoring and statistical reporting •Vehicle decommissioning and disposal preparation through surplus property procedures

For more information visit the OFMS website: http//:fleet.dgs.virginia.gov

Fleet Outlook 2007- 2008

Fleet Operational Review

Statewide vehicle maintenance (Phase II – Agency owned vehicles):

Services currently in process of being developed as part of Phase 2:

•Expand Vehicle Management Control Center to manage maintenance needs of agency owned vehicles•Consistent fleet SOP for both OFMS and Agency owned vehicles. •Consistent data gathering to enhance performance measurements, benchmarking, and performance reporting. •Reduction of duplicated services•Opportunities for economies of scale pricing.•Opportunity to reduce or control fleet costs statewide.•Reduced administrative burden on agencies•24/7 support to OFMS customers (state employees)

For more information visit the OFMS website: http//:fleet.dgs.virginia.gov

Fleet Outlook 2007- 2008

Maintenance Management for Agency

Owned Vehicles• Will pass on efficiencies of the VMCC to all state-owned vehicles.

VMCC Call Center:• Provides one phone number for all vehicle related issues• For permanently assigned vehicles: notifies vehicle operator and ATO of a required preventative maintenance service• Operators call VMCC to receive vehicle service date/time and maintenance facility location• Maintenance facilities located statewide including both government and commercial shops• Manages vehicle services performed by maintenance facilities determining appropriate services and costs• Verifies all invoices for accuracy prior to payment and verifies invoices match what was agreed• Tracks all warranties, recalls, and monitors maintenance provider performance

For more information visit the OFMS website: http//:fleet.dgs.virginia.gov

Fleet Outlook 2007- 2008

Maintenance Management for Agency

Owned Vehicles• Provide centralized data management for all state owned vehicles.

•Tracks all maintenance data

•Interface with fuel provider will generate fuel consumption and mileage reports.

•Reports will be available to the agency on an as needed basis.

For more information visit the OFMS website: http//:fleet.dgs.virginia.gov

Fleet Outlook 2007- 2008

Information

DataDecision

Knowledge

Statewide Data Management

For more information visit the OFMS website: http//:fleet.dgs.virginia.gov

Fleet Outlook 2007- 2008

Statewide Data Management

Data collected on:

• Accidents

• Maintenance

• Fuel Usage

• Mileage

• Vehicle Lifecycle Costs

For more information visit the OFMS website: http//:fleet.dgs.virginia.gov

Fleet Outlook 2007- 2008

VMCC Independent Shop Repair Downtime (11/1/2006 - 10/31/2006)

16%3%

81%

Less than 1 Day

1 to 2 Days

More than 2 days

$21.39

$43.25

$27.30

$0.00

$5.00

$10.00

$15.00

$20.00

$25.00

$30.00

$35.00

$40.00

$45.00

DGS OFMS VDOT VMCC Independent Shop

Average PMA Cost by Shop(11/1/2005 - 10/31/2006)

Quality Control

For more information visit the OFMS website: http//:fleet.dgs.virginia.gov

Fleet Outlook 2007- 2008

New Billing Procedure

The new rates as of October 1, 2006:

Vehicle ClassMileage Current

Operational Rate

Capital Charge

New Flat Rate (monthly)

Compact 1250 .042 169.00 $221.50

Midsize 1250 .048 197.00 $257.00

Full-size 1250 .054 238.00 $305.50

SUV/Minivan 1250 .114 225.00 $367.50

Compact 7,059 miles annually

Midsize 8,571 miles annually

Full-size/SUV/Minivan 10,851 miles annually

Minimum Mileage Requirement

For more information visit the OFMS website: http//:fleet.dgs.virginia.gov

Fleet Outlook 2007- 2008

Fleet Outlook 2007- 2008

Rental Car Contract

• April 2007

•Over 950 rentals nationwide

•364 rentals in Richmond area

•365,901 miles traveled

•Seen a decrease in traffic at OFMS location

For more information visit the OFMS website: http//:fleet.dgs.virginia.gov

Fleet Outlook 2007- 2008

Rental Car Contract

Number of Rental Days (AVG)

34.19%

25.08%

13.92%

8.80%

18.01%

1 Day

2 Days

3 Days

4 Days

> 4 Days

For more information visit the OFMS website: http//:fleet.dgs.virginia.gov

Fleet Outlook 2007- 2008

Questions?

Mike Bisogno

Office of Fleet Management Services

Fleet Management Analyst

Michael.Bisogno@dgs.virginia.gov

(804) 367-6982

VMCC

1(866) 857-6866

vmcc@dgs.virginia.gov

For more information visit the OFMS website: http//:fleet.dgs.virginia.gov