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Florida Atlantic UniversityEnvironmental Health and Safety
Building Safety Personnel Program
Environmental Health and Safety
Building Safety Personnel (BSP) Program
Program Overview• Formally known as
Building Supervisor Program
Sub-Committee• Formed to evaluate
program• Implement changes• Reports to University
Safety Committee
Physical Plant
University Police
Partner Campuses
EH&S
Sub-Committee
Environmental Health and Safety
EMERGENCY MGMT- OVERVIEW Emergency Operations Plan (EOP) –
PREPAREDNESS, RESPONSE, RECOVERY Follow NIMS/ICS model for handling emergencies Includes Emergency Operations Center (EOC) Includes Annexes: Hazard Specific
• Fire, Hurricane, Hostile Intruder Occupant Emergency Plans
Continuity of Operations (COOP) – RECOVERY Mission Essential Functions (MEFs)
• 12 hour/30day rule – MEFs need to be continued within 12 hours of being suspended and for up to 30 days if primary facilities are rendered inoperable.
Environmental Health and Safety
Occupant Emergency Plans = BSP Program! Addresses responses to emergency events:
Shelter in PlaceEvacuationOther
University-wide program
BSP Program
Environmental Health and Safety
Types: Natural:
• Severe weather: Tornadoes, Lightning, Hurricanes• Flooding• Wild Fires
Man-Made: • Fires, Hostile Intruder, Civil Disturbances,
Explosions• Technological: Cyber-Terrorism
HAZARDS
Environmental Health and Safety
RISKS OF HAZARDS Impact on human life: injury, illness, death.
Impact on the organization: property damage, reduced ability to continue academic, research, business functions.
Impact on the environment: spills, contamination
Occupational issues: unsafe work environment
Environmental Health and Safety
BSP Program – 3 GroupsGroup 1 Building Safety Administrator
Planning; COOP/Emergency• Determined from the occupancy of
the building in question, for example,• Majority of building occupants are
part of programs under their purview• They are the highest ranking
individual stationed in the building• Not required to be stationed in the
building they oversee
Environmental Health and Safety
Key Points for Administrators Be familiar with emergency plans, be involved in the
review process Be involved in the appointment process of personnel
within the buildings they oversee Communicate any University policy or Functional
Unit plan changes to all Safety Supervisors under their purview as well as other Functional Units
Support and help Safety Supervisors with compliance issues regarding building occupants and act as a liaison for other units
Environmental Health and Safety
Key Points Ensure that Safety Supervisors have necessary
clearance for duties (e.g. Tier 2 Essential Personnel cards)
Ensure that this role is accommodated for given the other day-to-day roles and responsibilities that Groups 2 and 3 assume Support Program components:
• Training• Planning• Leadership• Time
Be knowledgeable of the program!
Environmental Health and Safety
BSP Program – 3 GroupsGroup 2 Building Safety Supervisor
Planning and Implementation• Determined from the occupancy of the
building in question, for example,• Majority of building occupants are part
of programs they are familiar with• Familiarity with building layout and
occupants• Stationed in the building they oversee
or assigned to clusters of buildings that they are stationed in immediate proximity to.
MAIN contact for first responders, EH&S and others for the building
Environmental Health and Safety
Be familiar with emergency plans, be involved in the review process
Be involved in the appointment process of personnel within the building
Acquire knowledge of the assigned building:• Locations of exits, fume hoods, hazardous material areas,
mechanical rooms, safety equipment; fire extinguishers, fire alarm panels, control and shut-off valves emergency phones as well as areas of rescue.
Accompany, when warranted, the State Fire Marshall during building inspections.
Key Points for Safety Supervisors
Environmental Health and Safety
Key Points for Safety Supervisors Report any unsafe conditions to EH&S or University
Police. Know how to identify individuals requiring assistance and
inform emergency responders of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc)
Prepare a checklist of tasks to be performed by the Building Safety Representatives.
Communicate plan changes to all Building Safety Representatives.
Participate in meetings/updates.
Environmental Health and Safety
Building Safety Supervisor Binder Each Building has 2 binders (under the care of the
Safety Supervisors) Contents:
• Important Phone numbers• Authorizing documents: University Polices• Crisis Action Guide• Emergency Planning Documents: COOP, ERP etc. • Floor Plans with Life Safety Systems information, areas of
rescue etc.• Building Contacts sheet, notification trees.• Training Logs• Other Info
Environmental Health and Safety
Effort within the Division of Facilities to provide marked floor plans.
Surveys conducted university-wide Floor Plans will be provided with the following
indicated:• Life safety systems; fire alarm panels, extinguishers, AED• Shut off valves: water, gas• Locations of mechanical and electrical rooms• Location of emergency generators• Location of chemical, biological, radiological labs• Ground floor: fire hydrants, main shut offs, etc.
FLOOR PLANS
Environmental Health and Safety
BSP Program – 3 GroupsGroup 3 Building Safety Representative
Implementation• Determined from the occupancy of the
building in question, for example,• Majority of building occupants are part
of college or division = floor rep.• Different programs within building =
departmental/unit rep.• Stationed in the building they oversee
Environmental Health and Safety
Building Safety Representative Qualifications:
Representatives must be 12-month employees with a good understanding of the facilities and programs within their assigned department or unit. The ideal candidate has an eye for detail, is willing to follow direction, and has a calm demeanor in a crisis.
Training:Emergency EvacuationSheltering in PlaceSevere WeatherOther
Environmental Health and Safety
Building Safety RepresentativeDuties:
• Participates in an annual or semi-annual update meeting.
• Understands the evacuation plan for the building.• Assures that it is posted conspicuously throughout
the department or unit.• Maintains a departmental or unit emergency
contact list.• Pays attention to and reports safety or
maintenance issues.
Environmental Health and Safety
Alternates The Building Safety Supervisor is the only group to
have an alternate. Role:
An alternate will follow the same job description and guidelines
Assume the duties of the position • if the appointed person is not available, • if the appointed position is vacated without replacement or • if the appointed replacement is undergoing or has yet to
undergo required training.
Environmental Health and Safety
Used for personnel and training tracking Can perform queries and print reports for example:
• Building Safety Personnel by Campus and Building• Building Safety Personnel by Name
At this time, maintained by EH&S, however • Will be hosted on the Emergency Planning and Response
website• Access will be given to Safety Supervisors to:
• Update quarterly or when a change in personnel occurs• Review for accuracy
Can export information for call out and text messaging alerting
BSP Database
Environmental Health and Safety
ESSENTIAL PERSONNEL CARD All Safety Representatives
should check with their Unit Leader in determining if they are essential personnel and to what group they belong. Level1 Tier1 Tier2
All Safety Supervisors are Tier 2 Personnel
http://www.fau.edu/financial/ep.php
Environmental Health and Safety
A University community safety guide. Building Safety Personnel procedures are
tailored from these. Addresses a variety of events. Should be disseminated to all. Located:
http://www.fau.edu/admin/EmergencyInformation.php
CRISIS ACTION GUIDE
KNOW IT!!
Environmental Health and Safety
CRISIS ACTION GUIDEEvacuation Shelter in PlaceFire safety Suspicious PackagesSevere Weather Hurricane preparednessCivil Disturbances Catastrophic EventsHazardous Material Incidents Reporting CrimesSexual Assault Utility CrisesSecurity Access Medical EmergenciesCampus Violence Psychological CrisesImportant Phone Numbers
Those in green have tailored procedures for Safety Supervisors.
Environmental Health and Safety
Onsite training for Safety Reps: Evacuation Shelter in place Utility Issues – planned/unplanned Hurricane preparedness and recovery Other information:
• Card Access and Essential Personnel Program• FAU Alert • Hazard Communications • Blood borne pathogens • Suspicious packages
TRAINING
Environmental Health and Safety
EMERGENCY EVACUATION
Environmental Health and Safety
EVACUATION INFORMATION Should be displayed in a visible location in the
building for a quick reference in case of an emergency
This information includes:• Evacuation routes• Evacuation guidelines• Emergency telephone numbers
Plan escape procedure and escape routes• Know the locations of the two closest exits and be familiar
with the path that leads to the outside
Environmental Health and Safety
EVACUATION PLAN What is it?:
• It is floor plan with exit routes marked. Who develops it?
• It is prepared by a qualified architect. Where can it be found?
• It is posted or mounted in a hallway or close to an exit door or elevator.
Environmental Health and Safety
EVACUATION PLAN
RoutesAssembly AreasProcedures
Environmental Health and Safety
PRIMARY AND SECONDARY ESCAPE ROUTES
Primary Route: The one that is closest to you Secondary Route: the one that is further
away.
Sometimes routes cannot be used due to the emergency event at hand:
• The emergency event or threat is occurring in or near the route.
Environmental Health and Safety
Example of the 5th Floor Plan Diagrams are posted on the wall by the exit doors
Environmental Health and Safety
Woman's Room
Men’s Room
Example of ½ of the 2nd Floor Plan Diagrams are posted on the wall by the exit door
Environmental Health and Safety
ASSEMBLY AREA
Know your assembly area outside the building
• Building Evacuation Points:Boca Raton CampusDavie CampusFt. Lauderdale CampusJupiter CampusSeaTech CampusTreasure Coast Campus
Environmental Health and Safety
WHEN TO EVACUATE If fire alarm is sounding and visual signals activated Fire Smoke Bomb threat Hazardous material spill (large or vapors) Rapidly deteriorating safety conditions Other incidents where evacuating is needed (if in doubt,
call University Police)Easiest way to notify building occupants of need to
evacuate is to activate the fire alarm, if not already activated
Environmental Health and Safety
WHEN NOT TO EVACUATE When fire alarm is not sounding or visual signals
inactive and: No evidence of rapidly deteriorating safety conditions
e.g. fire, smoke, bomb threat, spill. Localized hazard conditions (not spreading) Hostile Intruder/s (when occupants cannot safely do
so) INSTEAD:
• Without compromising your safety, make an effort to get to the area of the emergency or get an explanation from a reliable source about the nature of the emergency.
• Notify University Police and Environmental Health and Safety and Building Safety Supervisor and alternate
Environmental Health and Safety
INDIVIDUALS REQUIRING ASSISTANCE
Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the evacuation of individuals who require assistance.
The assistance may be in the form of the following:• Be familiar with the people requiring assistance who are
routinely in your work area.• Inform hearing impaired people that they have to evacuate.• Assist visually impaired people to an exit stairway.• Inform emergency personnel of the location of people inside the
building who need help evacuating.• In the extreme case that you must physically evacuate a person,
ask how to safely carry/assist them.
Environmental Health and Safety
A TYPICAL FIRE SCENARIO From the time a fire starts, smoke detectors
may operate within 1 minute.
Room temperatures at the ceiling when flashover occurs can reach 1,400 degrees.
Flashover can occur within 4 minutes from the time a fire starts.
From the time a fire starts, you generally will have less than 5 minutes to get out alive.
Environmental Health and Safety
0 1 2 3 4 5 10 15 20
A fire starts in your buildingand is activated by the smoke detector
TIME LINE (minutes)
Fire is accessed and water is now being applied to the fire
Count heads, notify occupants, call fire dept.
Alert occupants of fire
Flashover Occurs
911 notifies fire dept. and fire dept. responds
Environmental Health and Safety
FIRE PROTECTION SYSTEMS Modern office buildings are designed with fire detection and
suppression facilities to protect life and property from fire. Be familiar with fire protection systems and their locations.
HEAT DETECTORS SPRINKLER SYSTEMSSMOKE DETECTORS
Environmental Health and Safety
The fire alarm pull stations are located by the exit doors leading to the stairwells.
In an emergency, notification will be provided by a fire alarm that includes an audible and visual signal, or via the intercom system.
FIRE PROTECTION SYSTEMS
Environmental Health and Safety
DUTIES RELATED TO SAFETY REPRESENTATIVES
Maintain a list of staff in the department, including those who may need assistance.
Order people to evacuate and ensure common areas closest to your occupied spaces are cleared (restrooms, break rooms, etc)
Direct people to assigned areas – assembly areas and areas of rescue and take head count
Environmental Health and Safety
DUTIES RELATED TO SAFETY REPRESENTATIVES
Assist emergency responders and safety supervisors regarding location of individuals requiring assistance and department contents or operations.
Keep evacuation procedures up to date and available
Complete duties assigned to you by Safety Supervisor and give update
Environmental Health and Safety
GET OUTGET OUTandand
STAY ALIVE!STAY ALIVE!
Environmental Health and Safety
SHELTER IN PLACE
Environmental Health and Safety
SHELTER IN PLACE What to know:
When to shelter in place• Hazard is in immediate the vicinity or building and• It is dangerous to evacuate
What to do:• Hazard-based response
• Hazardous Material• Tornado/Severe Weather• Hostile Intruder• Other
Environmental Health and Safety
What hazards may warrant Shelter in Place action?Hazardous Materials spillSevere WeatherHostile Intruder situation where evacuation is
not an optionSafety threats/emergency events in other
buildingsOther
SHELTER IN PLACE
Environmental Health and Safety
INDIVIDUALS REQUIRING ASSISTANCE
Individuals requiring assistance should go to their area of refuge and request assistance from others. Able-bodied persons should assist in the sheltering in place of individuals who require assistance.
The assistance may be in the form of the following:• Be familiar with the people requiring assistance who are routinely
in your work area.• Inform hearing impaired people that they have to shelter in place.• Assist visually impaired people to an appropriate shelter-in-place
area.• Inform emergency personnel of the location of people inside the
building who are sheltering in place.• Ask how to safely carry/assist them in the extreme case that you
must physically move a person to an area better suited to sheltering in place,
Environmental Health and Safety
SHELTER IN PLACE
Severe Weather –
e.g. Tornados/Lightning.
Interior rooms or hallways and away
from windows.
General – e.g. HAZMAT
spill.
Building’s HVAC
system is shut off and
it is acceptable to keep within the confines
of the building envelope
Lock down – e.g. Civil Unrest or
Hostile Intruder.
Individual rooms that
can be locked are best.
DO NOT USE BATHROOMS
Environmental Health and Safety
DUTIES RELATED TO SAFETY REPRESENTATIVES
Maintain a list of staff in the building, including those who may need assistance
Order people to shelter in place and ensure those in common areas closest to your occupied spaces are informed (restrooms, break rooms, etc)
Direct people to appropriate areas to shelter depending on emergency (general, severe weather or lockdown)
Environmental Health and Safety
DUTIES RELATED TO BUILDING SAFETY REPRESENTATIVES
Assist emergency responders and Safety Supervisors regarding location of individuals requiring assistance and department contents or operations.
Keep sheltering in place procedures up to date and available
Complete duties assigned to you by the Safety Supervisors and give updates
Environmental Health and Safety
Should the event necessitate a building lock down, those buildings with card access will be instantly secured. This can be done from within the University Police dispatch center.
Officers will also respond and verify there are no standing open or propped doors. Safety supervisors and representatives may be contacted to assist if available.
Only building occupants who possess essential personal cards will be able to gain access, until such a time normal operations can resume.
CARD ACCESS AND LOCKS
Environmental Health and Safety
HURRICANES Storm Terms
• Tropical Depression: <38mph• Tropical Storm: 39mph – 73mph• Hurricane: >73mph
Watch vs Warning• Watch: storm conditions within 36 hours• Warning: storm conditions within 24 hours
Intensity categories: Saffir-Simpson Scale• Cat 1: 74mph – 95mph• Cat 2: 96mph – 110mph• Cat 3: 111mph – 130mph• Cat 4: 131mph – 155mph• Cat 5: > 155mph
Environmental Health and Safety
HURRICANE DUTIES Pre-season (threat):
• Update plans and procedures and inform unit• Photograph facilities: offices, labs etc• Print hurricane guidelines card and perform assessment
Pre-event:• Print damage assessment forms• Assign duties to staff:
• Secure offices, labs, equipment • Advise staff to take personal items home
Post-event:• Record and report damages for repair and reimbursement
Environmental Health and Safety
UTILITY ISSUES What to know:
Types of Utilities in your area (gas, propane, plumbing, electrical)
Leak vs. outage What to do: (dependant on degree or severity)
Utility outageUtility leak/breakNotification (University Police or campus
security then Work Control)
Environmental Health and Safety
SUSPICIOUS PACKAGES What to know:
Any item out of place and considered unusual should be treated with caution until identification can be made.
What to do: Do not handle suspicious items, secure the area and
notify the University Police. If you make contact with any suspicious material
(powder or fluid) immediately secure the area, rinse hands and other contact areas with soap and water and notify the police department.
Environmental Health and Safety
HAZARD COMMUNICATION What is it?
• Information about hazardous materials and associated protective measures.
Why is it needed?• To protect employees handling materials from exposure.
How is this done?• Through plans, labeling, Material Safety Data Sheets,
inventories, and training. Why might I need to know about this?
The building ay house hazardous materials in teaching/research labs, mechanical shops, janitorial supply areas, pipelines.
You may be a source of information for first responders and building safety supervisors.
Environmental Health and Safety
What is it?EH&S procedures for:
• Inventories• Labeling• MSDSs• Non-routine tasks• Piping Systems• Training• Multi-owner sites
(construction or renovation projects)
FAU Hazard Communication Plan
Environmental Health and Safety
Entry to Body:• Inhalation – (breathing)• Ingestion – (eating)• Absorption through the skin• Injection – (needles, glass, metal)
Exposure to Building Occupants:• Spills – surfaces such as floors, walls, equipment.• Aerosolization – dispersal of material through the
air or throughout building via HVAC system. • Breaks in pipes or lines.
Routes
Environmental Health and Safety
Labels:Types:
• ANSI (American National Standards Institute)
• NFPA (National Fire Protection Agency)
• HMIG (Hazardous Materials Identification Guide)
• DOT (Department of Transportation)
MSDS• What they are• Where to find them
Hazard Information
Environmental Health and Safety
DangerExtremely Flammable LiquidHarmful or Fatal if Swallowed
Use gloves and goggles and local ventilation
Do not induce vomittingContact local poison control center
Consists of:Consists of:•Signal WordSignal Word
DangerDanger WarningWarning CautionCaution
Hazard ListingHazard ListingPrecautionary Precautionary StatementStatementFirst Aid MeasuresFirst Aid Measures
Labels
Degrees of HazardDegrees of Hazard– 4: Extreme4: Extreme– 3: Serious3: Serious– 2: Moderate2: Moderate– 1: Slight1: Slight– 0: Minimal0: Minimal
Color CodedColor Coded
Pictogram & Pictogram & WordsWords
9 Hazard Classes9 Hazard Classes
ANSI NFPAHMIG
DOT
Environmental Health and Safety
Facility and Equipment Markings and Important Symbols
Environmental Health and Safety
What are they?• Microorganisms and viruses in blood and body fluids that can
cause disease in humans. Includes bloodborne diseases such as HIV, Hepatitis B, C, and D, syphilis, malaria.
Why do I need to know about this?• There may be an emergency in the building involving blood• The building you work may house BBP or OPIM in:
• Teaching/research labs• In an emergency event:
• You are a source of information for first responders and safety supervisors.
BLOODBORNE PATHOGENS
Environmental Health and Safety
ROUTES OF EXPOSURE: Transfer of contaminated blood by objects or environmental surfaces
from spills or injury• HBV can survive 1 week outside at room temp.
Parenteral: piercing the mucous membranes or the skin barrier through needlesticks, cuts, abrasions and human bites.
• Sharp instrument injury and pre-existing lesions provide an entry Mucous membrane contamination of the eye, nose, or mouth resulting
from splashes, spraying, and splattering of blood or body fluids (aerosol formation)
UNIVERSAL PRECAUTIONS: Treat all blood and OPIM as potentially infectious for BBP
does not matter where source originated does not apply to body excretions/secretions unless visibly
contaminated with blood or OPIM
What to know…
Environmental Health and Safety
The standard outlines policy and procedures to protect workers that includes: Exposure determination: employees with reasonably
anticipated contact with BBP in their job classification and procedures
Initial and annual training Engineering controls and safe work practices Immunization and post exposure procedures Hazard communication, proper waste disposal, exposure
control plan
BBP Standard
For those who do not work with BBP or OPIM, if you are exposed the post exposure procedures aspect of the standard would apply.
Environmental Health and Safety
FAU ALERT
Operator
Voicemail
E-mailMyFAU Home Page
News Media
Web pages
Hotline
Bldg Personnel
Call Out Sirens Text Message
These are the various means FAU uses to disseminate information to the University community regarding an
emergency.
Visit www.fau.edu/ehs for more information
Environmental Health and Safety
Report any unsafe conditions to EH&S or University Police and then the Safety Supervisor or alternate.
Know how to identify individuals requiring assistance and inform emergency responders and safety supervisors of their location during an emergency. Include general idea of condition (wheelchair bound, injured, etc)
Always keep University Police and Safety Supervisors informed
Ensure that your Shelter-In-Place and Evacuation plans are up-to-date and communicated to those whom you will direct (department/floor/etc.)
Key Points…
Environmental Health and Safety
Ensure that common areas assigned to you (restrooms, break rooms, classrooms, hallways, etc.) are checked and cleared or occupants of these areas are clearly informed as to what action to take.
Communicate changes and issues related to the building and emergency planning to your department leadership and Safety Supervisor
Distribute the Crisis Action Guide to all
Key Points…
Environmental Health and Safety
Importance of having BSP Program Help first responders through first-hand knowledge
of the building and contents. Information dissemination within the building as
quickly as possible to avoid health or safety issues. Help those in need in an emergency event or threat
e.g. individuals with disabilities.
All leading to reduced injury and property damage.
Environmental Health and Safety
BSP Program (Building Safety Personnel): http://www.fau.edu/facilities/ehs/safety/Emergency-Pl
anning.php
Crisis Action Guide: http://www.fau.edu/admin/EmergencyInformation.php
Card Access http://www.fau.edu/police/cardaccess.php
Fire Safety: http://www.fau.edu/facilities/ehs/safety/fire-safety-
program.php
Important!
Environmental Health and Safety
Evacuation Assembly Areas:• Boca Raton:
http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-Boca.doc
• Davie: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-Davie.doc
• Fort Lauderdale: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-FLL.doc
• Jupiter: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-JDM.doc
• Sea Tech: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-ST.doc
• Treasure Coast: http://www.fau.edu/facilities/ehs/info/BldgEvacPoints-TC.doc
Important!
Environmental Health and Safety
Hurricane Information (FAU Hurricane Info):http://www.fau.edu/facilities/ehs/safety/
Emergency-Planning.php Utilities:
http://www.fau.edu/facilities/pp/ Chemical Safety & MSDS:
http://www.fau.edu/facilities/ehs/info/MSDS.php Biological Safety incl. BBP:
http://www.fau.edu/facilities/ehs/safety/biological-safety-programs.php
Important!
Environmental Health and Safety
Thank you for your participation!Questions?
• Call (561) 297-2889 or e-mail [email protected]
If no questions – click here to let us know that you have completed this training.