FOLLY BEACH STRATEGIC 3-5 YEAR PLANBUDGET YEAR 2014-2015

ADMINISTRATIONPROJECT /

BUDGET(HR / ACCOUNTING / PRIORITY STATUS COMMENTS PROCESSYEARPLANNING / FACILITIES /

MANAGER(S)RESIDENT SERVICES)

Weekly reports to Mayor, emailed toCouncil I staff executives are Councilclosely tracking progress on Framework Continued quarterly reports on

Council & Deptorganizational goals, makingN/AHigh Complete, financials;

Headsnecessary adjustments, and Ongoing Bi-annual staff reports on Strategic Plancommunicating progress (staff Staff Reports at Council Meetingsreports)

--Change from evals on hire anniversary

-";

Annual.eealuations.Zconstmctive ------'-.- to once per year (January) prior toHR Director & Dept

2015-2016feedback are conducted for an High Ongoing budgetHeads

employees HR working on updated eval form-(used as test run for Dept Heads)

5 Year Study in Refer to MASC for annual updates.HR Director,Salary grades / ranges and New "benchmark" study targeted for 2015-2016High

process (2015) Committeecompensation are reviewed annuallyevery 5 years.New monthly meetings of all staffintroduced;

Teambuilding program in place forCombined staff monthly lunches

HR&Mayor 2015-2016continuous improvement of Medium OngoingNeed to continue to budget employee

communications and productivity relations events

Need to developHR to work with Mayor for cross-

N/ADevelopment of a cross-training cross-training Mayor and StaffHigh++

training planprogram of "key" staff functions plan ASAP

FOLLY BEACH STRATEGIC 3-5 YEAR PLANBUDGET YEAR 2014-2015

Testing and updating evaluation forms

Develop Compensation Strategy and PS developing "career track"N/AHigh Other positions in progress MayorandHR

PolicyPossibly remove steps? For CouncilconsiderationNeed compensation policyFund shoulder improvement to 2ndStreet West. Apply for TST money forwalkway along West Ashley to West Planning/Zoning,Increased pedestrian & bike New Beach Court. Designate areas in DC

Public Safetyplanning District for bike racks. Paint share theroad arrows on Center Street and WestAshley

Apply for Coastal Access grants for 9thBlock West Ashley, 3rd Block EastArctic Mid Block Easements. Have

NewCouncillPlanningCommission study the

Planning/ZoningCoastal Access Planningplacement of anotherrestroom/changing station.Battery 2 Beach Route - signs obtained,waiting on new bridgeHave intern review City operations andreport areas for improvement. Conduct

Incorporate sustainable practices New energy Audit for City Hall Building. Planning/Zoninginto City business and facilities

Promote paper recycling. Reduceamount of copies.

Revised Employee Handbook &Dept Heads, HR,

Revised Reward and Recognition Completeand Council

Program

FOLLYBEACH STRATEGIC 3-5 YEAR PLANBUDGET YEAR 2014-2015

Includes: monthly training, requirementsfor accident and injury investigation

Safety Plan Newresponsibilities, quarterly inspection

Mims, Battey 2015-2016schedules. Would put funding in place forreward system linked to quarterlyinspections (instead of current rewards

based on no injuries)

FOLLY BEACH STRATEGIC 3-5 YEAR PLANBUDGET YEAR 2014-2015

PROJECT /BUDGET

COMMUNITY OUTREACH PRIORITY STATUS COMMENTS PROCESSMANAGER(S)

YEAR

New website complete,PS Facebook page active, Folly

City has a clear/definedTwitter active,Fire/Police Community Outreach

approach to interact andcommunicate with the

High Ongoing ongomg, Council 2015-2016

communityUsing Town Hall Meetings &Mailings as wellProposed:

- -Git-y~0f~F-B-Faeeb00k-F'age -- Monthly drop-ins with staffCurrent / Past List: Folly Gras, 4th of

Community Celebrations Medium Ongoing July, Halloween, Christmas: lights, Council 2015-2016stockings, parade

Activities / programs for FBNo City staff currently available for Parks and Rec

High this proj ect. May seek help from Committee 2016-2017youth

CCPRCAdopt a street, litter pickup,

No staff currentlyCommunity Cleanup Program New household chemical collection

availableprogramWelcome packet for new

MediumUnder Wetmore, Pope,

residents development Gilreath

Plan complete, funding for projectsParks & Rec

Parks & Rec Board - 5 year plan Medium Ongoing Board, Lutz, & 2015-2016needed

Pope

FOLLY BEACH STRATEGIC 3-5 YEAR PLANBUDGET YEAR 2014-2015

DOWNTOWN / CENTERPROJECT /

BUDGETPRIORITY STATUS COMMENTS PROCESS

STREET MANAGER(S)YEAR

Director ofLowering speed limit on Folly

HighFormal request sent to DOT from Public Works

2015-2016island Mayor Center Street

Task Force

Replacement of Center StreetBenches ok for now; new trashbins placed inside of blue Director of

furniture (benches, recycle bins Mediumreceptacles; waiting on Center Public Works

2015-2016and garbage cans) Street Task Force Phase II

All crosswalks have been

Crosswalks at every intersectionCrosswalk" ~trentifl-e-d-a:lTd-p-aintet:hvith-wlrite

Director ofHigh Painting lines; Bert's crosswalk complete 2015-2016

in business district Public WorksComplete Wait to stamp bricks until Center -

Street repavingSidewalks are restored or Consider replacement reservereplaced and are visually Shaving Director ofappealing to our

Lowcomplete

account;Public Works

residents/visitorsFill inplantable areas on either Received $5000 grant for planters;

Director ofside of sidewalk and put planters Medium brick pavers Phase II of Center

Public Workson top Street Task Force

FOLLY BEACH STRATEGIC 3-5 YEAR PLANBUDGET YEAR 2014-2015

Step One: Concept Plan (Stantec), Complete and approved by DOT

Will setStep Two: RFP for Design,

New Traffic Pattern on Center priority after Engineering - drafting RFP now; Director of2015-2016

Street - 2 lanes with turn lane will have bids for Council in Public Worksengmeenng

SpringStep Three: RFP for constructionbased on Step Two

Examine parking, and landscapingrequirements to determine

Review business district zoning New unanticipated restrictions on use Planning/Zoningchanges. Study growth ofcommercial parking lots.

FOLLY BEACH STRATEGIC 3-5 YEAR PLANBUDGET YEAR 2014-2015

TECHNOLOGYPROJECT /

PRIORITY STATUS COMMENTS PROCESSBUDGET

MANAGER(S)YEAR

City's website ismaintained/updated on an High + Ongoing

New Designed Website Wetmore, Pope, 2014-2015

ongoing basiscompleted Gilreath & Brooks 2015-2016

Electronic ability to receiveReady to roll outWater/Sewer in March Water/Sewer:

payments for water, business High + Comptroller working withCyr, Whitsett, 2014-2015

license, tickets, fines bank on options for credit Gessner Court: 2015-

card machine in City Hall 2016

Digital/Ipad/Laptop in cars,Consider MDTs in other

Director of Publictrucks (central system)

High + Waiting on IT vehicles - 3 fire, water/sewer; 20 15~2°(J-1~()building

Safety

1) Need to upgrade to second - -

Mass communication to informdatabase for non-emergency

residents regarding traffic/safety Highinfo (via email or text Director of Public

Issuesmessage too) Safety, Brooks

2015-2016

2) Need to train dispatch ondoing call-outs

Cameras along Folly Road/newbridges to monitor traffic and to High Waiting for new bridges Director of Public

2015-2016get tag for crime prevention

Safety

Long range technology planPlan Complete. Request to

defining equipment, systems, High+ Ongoingestablish full-time

and infrastructure requirements"Technology Department" Wetmore 2015-2016

Cloud-based Buildingwas presented to Council

CompletePermitting Software

Lutz

FOLLY BEACH STRATEGIC 3-5 YEAR PLANBUDGET YEAR 2014-2015

New IT upgrades for Public New Mandated by SLEDINCICCyr, Gilreath,

2015-2016Safety Required by the State Gessner, Wetmore

FOLLYBEACH STRATEGIC 3-5 YEAR PLANBUDGET YEAR 2014-2015

PROJECT /BUDGET

PUBLIC SAFETY PRIORITY STATUS COMMENTS PROCESSMANAGER(S)

YEAR

Provide greater flexibility inscheduling to maximize the Roles & responsibilities are

Director of Publicnumber ofPS Officers in the High defined and needed equipment has Safetyfield during busier (high been identifieddemand) time framesIncrease number of firefighter Five yearcertifications for full-time PS plan to be

Target - Increase number ofDirector of Public

employees and reduce number Highproposed to

certified full-time firefighters toSafety 2015-2016

of part-time firefighters through Councilten (10) over next five years

normal attrition

~.------.Power DMS is active and used

Automated system is needed to daily: - Web based program thatmanage and control crucial manages Policies, SOG's, required

Director of Publicdocuments for training, fed/state Medium Complete departmental and external

Safetycompliance, policies & paperwork for both Police and Fireprocedures - Also internally manages training,

testing, and accreditation

Emergency/Disaster Response MediumNeed to re-institute emergency

Mims 2015-2016Plan drills (hurricane, etc)

2015-2016:Increase Medical Response High New Paramedic Capability targeted for Director, Deputy

Basic LifeCapability 2017-2018 Support

Capability

FOLLY BEACH STRATEGIC 3-5 YEAR PLANBUDGET YEAR 2014-2015

PROJECT /BUDGET

PUBLIC WORKS PRIORlTY STATUS COMMENTS PROCESSYEAR

MANAGER(S)

Systematic process for fire Phase I: identification, annualmaintenance complete Director of

hydrant repairs / replacement High Ongoing 2015-2016(tied to infrastructure) Phase 2: Tagging and Painting Public Works

Public Works / Storage facility(building and space) is more Work in Cleanliness is improved

Director ofattractive / organized with High progress/Ong Working to develop inspection

Public Works2015-2016

system for inspection and omg systemreporting in place

Phase 1 Phase 1: Tanks inspected and

Water lines / mains are complete, cleaned (complete);Phase 2: GS tank on maintenance

identified, ground storage tanks Phase 2plan (complete)

are inspected, and GIS mapping complete, Director ofHigh++ Phase 3: GIS mapping/data 2015-2016

is in place, and long-term needs Phase 3 incompilation will ID to build capital

Public Worksare defined (i.e. redundent progress (15-

plan(in progress) - need equipmentwater) 16 W/S

budget)and staff can updateoutdated/incorrect maps

Preventative Maintenance in Same level of funding as priorDirector of

place in insure that all utilities Ongoing budget year needed for water andPublic Works

2015-2016are maintained and updated sewerSCADA (Supervisory Control &

Construction bid awarded; revisionData Acquisition) System in High+ In progress to valve spec to accept PRY

Director of2014-2015

place to regulate water quality in (pressure reducing valve) Public Workstanks

FOLLY BEACH STRATEGIC 3-5 YEAR PLANBUDGET YEAR 2014-2015

1) Received $50K grant to beginCounty study of East side drainageand Director of

Stormwater Plan High Ongoing 2) Applied for additional grant Public Works2015-2016

funding to complete East side study3) 9th Street West study complete;need to raise elevation; working toget easement

FOLLY BEACH STRATEGIC 3-5 YEAR PLANBUDGET YEAR 2014-2015

LONG-TERM PROJECT /BUDGET

FINANCIAL PRIORITY STATUS COMMENTS PROCESSREQUIREMENTS MANAGER(S)

YEAR

Beach Preservation Fund renamed andLong-term beach protection /

High+ In Progressredefined Wetmore,

2015-2016preservation plan Budget to be presented for approval Council

Working on port and state funding

Local Comprehensive BeachHigh+ In progress Submit to OCRM in March for Wetmore 2015-2016

Management Planapproval

Priority PW projects identified(abandon old water main; East side

Capital Improvement Plan Ongoing galvanized line to be either replaced(working / used in "real High

Processor abandoned and services switched to Gessner 2015-2016

time") new mains) -

Need to review 2007 plan anddetermine whether to update or startI""",,.

Funding is defined andallocated to meet specific Parksprojects to improve FB

HighComplete/ Walkovers, Rights of Way will Gessner, Lutz,

2015-2016public property (parks, others continue to be budget items & Popeplaygrounds, walkovers, ongoingright-of-ways, etc.)Systematic vehicle Directors ofrepair/replacement process

High"Fleet Management" policy Public Safety &

2015-2016(inc!. golf carts / ATV sand developed; needs Council approval Director ofradios) Public Works