FOOD BANK OF THE SOUTHERN TIER FINANCE & AUDIT COMMITTEE MEETING
September 1, 2020 4:30 p.m. – 6:00 p.m.
AGENDA
TOPIC FACILITATOR ACTION TIME 1. Welcome & Call to Order Steve Hoyt 5
a. Introduction of Erica Loomis, Director of Business Services
2. Opening Prayer Linda Bruckner 2
3. Approval of May 5, 2020 Minutes Steve Hoyt Approve 3
4. Q2 Budget Adjustments Tim Currie Approve 15 a. Operating & COVID budgets
5. July Financial Reports Tim Currie Approve 15
a. Income Statement & Narrative b. Balance Sheet c. Cash Flow Report d. Dashboards e. Communis Fund
6. Preliminary “Glide Path” Conversation Tim Currie Discuss 25
7. Other Business Natasha Thompson/ Update 10
a. Finance Committee Description Review Tim Currie b. Sale of Property
Next Meeting
November 4, 2020 4:30 PM– 6:00 PM
Opening Prayer: Michael Eisner
Food Bank of the Southern Tier Finance Committee Meeting
Tuesday, May 5, 2020 4:00 – 6:00 PM
FBST Finance Committee Minutes May 5, 2020
1. Welcome and Call to Order Steve Hoyt called the meeting to order at 4:05 pm
2. Opening Prayer Dick Pirozzolo led the opening prayer.
3. Approval of February 4, 2020 Minutes
Nancy Miller made a motion to approve the February 4, 2020 minutes. Dick Pirozzolo seconded. All were in favor. None opposed.
4. 2019 Audit Review
Jeff Paille and Nina Fargnoli from Bonadio & Co. CPAs reviewed the 2019 Audit with the group, lauding that the audit was completed according to its original timeline amidst the COVID-19 pandemic playing out, congratulating the Elmira office accounting team and FBST management for their extraordinary efforts. Nina noted that there were no misstatements or disagreements with management and there were two expanded disclosures: COVID-19 general disclosure and the NYS Child Victims Protection Act. She pointed out in the summary that the Food Bank is in a strong financial position and that management has effective controls in place.
Board Member In Attendance Unable to Attend Steve Hoyt (chair) X Dick Pirozzolo X Karl Krebs X Krista Niles-Updyke X Linda Bruckner X Mark Hillegas X Michael Eisner X Nancy Miller X Shannon Matteson X Patty McLellan X Meghan Rose X Joe Thomas X Ex-Officio Natasha Thompson X Staff Tim Currie X Karen Owen X Kathy Johnson X Lynn Dates X Guests Jeff Paille X Nina Fargnoli X
Furthermore, noting that the balance sheet is strong overall year-over-year showing increases in assets and investments with target levels of key Food Bank activities consistently meeting or exceeding comparisons. She welcomed questions from the group. As Jeff reviewed Management Considerations, he pointed out that there will be opportunities and challenges getting food and getting it to people in 2020. He noted that partner agencies and organizations may have to alter their functions which may present additional opportunities to expand Food Bank operations in new and different ways that prove valuable in the future. Additionally, he explained that we should be aware of possible attention drawn to agencies of Catholic Charities due to applications made to the Payroll Protection Program (PPP), a loan forgiveness program created in response to COVID-19, and inferred implications to the NYS Child Victims Protection Act. Kathy Johnson explained the current guidance used by agencies that applied, noting individual Employee Identification Numbers (EIN) and independent payroll submissions as factors of independence. Jeff recalled last year’s audit note regarding Strategic Planning and congratulated management for making significant progress in a positive direction since the last audit, further encouraging management to remain aware of future opportunities. He noted that even though the NYS budget is being negatively affected by COVID-19 food banks remain a priority and there might be future funding. There were no additional questions posed by the group.
5. Executive Session with Auditor – No Executive Session requested. 6. March Financial Reports
Tim gave an overview of March Financial statements noting that TEFAP food continues to come in, TEFAP trade mitigation administrative funding will continue to increase revenue throughout 2020, higher than normal prices and extended lead times from wholesale supply chains are a concern, donated product streams have shifted and we are not able to take advantage of that product (space limitations) and retail donated product is limited (recently only yogurt), we’ve transitioned to Disaster Relief Agencies and have paused Mobile Food Pantries and Youth Programs, Mother Cabrini grant was received in January and fundraising is above seasonal averages, and we’ve developed a separate COVID-19 income statement. Tim explained the management team process for tracking COVID-19 expenses. The group noted the importance of delineating COVID/non-COVID related items when developing the 2021 budget, further discussing the benefits of running one or two reports that point out combined areas of income and other food expenses like increased amounts for agency credits and wholesale product sent to food hubs for boxing. Steve pointed out that narrative points which call out specific information within Tim’s reports are useful. Tim reviewed Dashboards, Communis benchmarking inconsistencies, and Q1 Budget Adjustments.
7. Q1 Budget Adjustments (see above)
Linda Bruckner made motion to approve the March Financial Reports and Q1 Budget Adjustments. Krista Niles-Updyke seconded. All were in favor. None opposed.
8. COVID-19 Revenue & Expenses – Tim reviewed COVID activity through March.
9. Other Business
Natasha reviewed the May 12, 2020, deadline for use and reporting of the Feeding America/Bezos grant award that necessitated immediate spending on items outlined within the proposal. Joe Thomas noted that the Executive Committee approved the expenses that included the purchase of a van (grant stipulated that it needed to be in use by 5/12/20), marketing to audiences new to food banking, and food (also food on order by the deadline). Tim pointed out the policy that outlines the President & CEO’s authority to approve non-budgeted items that are less
Food Bank of the Southern Tier Finance Committee Meeting
Tuesday, May 5, 2020 4:00 – 6:00 PM
FBST Finance Committee Minutes May 5, 2020
than $25k, per quarter. Tim also noted that there may be a future purchase of a fork truck which is listed on the COVID revenue and expenses outline.
Dick Pirozzolo made motion to approve the vehicle purchase. Meghan Rose seconded. All were in favor. None opposed.
Natasha discussed planning for Phase II with the Emergency Operations Team (EOT) and possible changes in policy, procedure, equipment and working environment that might be needed moving forward. The EOT will explore what might be a longer list of expenses that could include purchases to facilitate low or no-touch areas and equipment as we envision our “new normal”. The Committee discussed the Glide Path concept that Joe explained as the ability to make guesses and then track ahead to the end of the year. Natasha noted that fundraising events like Leader of the Pack and Selfless Elf, which in addition to other events gross $200k in revenue, are currently undergoing review so that we can better understand what they might look like in the future. When asked what the Committee would like to see from Management, Joe responded that the Management Team should “continue to work in a sequential way”, and as a positive nod to learning opportunities, “do better as we go along”. Others responded with probable costs to building and equipment adjustments and differences in distribution costs.
The meeting was adjourned at 5:46 pm.
Minutes respectfully submitted by, Lynn Dates, Executive Assistant to Natasha Thompson, President & CEO
06/30/2020 12/31/2019
ASSETS
CASH - OPERATING $4,732,569.00 $1,678,451.32
ACCTS. RECEIVABLE $38,183.48 $74,209.14
CAMPAIGN RECEIVABLE $54,719.52 $56,349.78
CONTRACTS / GRANTS RECEIVABLE $110,096.15 $291,788.93
INVESTMENT MANAGEMENT $1,683,729.75 $1,795,888.77
PREPAIDS $37,269.58 $49,048.92
PURCHASE FOOD INVENTORY $363,722.37 $343,810.00
IN-KIND DONATED/TEFAP FOOD $2,149,589.74 $1,508,134.86
PROPERTY, PLANT AND EQUIPMENT $3,257,218.34 $3,409,559.33
TOTAL ASSETS $12,427,097.93 $9,207,241.05
LIABILITIES AND FUND BALANCE
LIABILITIES
ACCOUNTS PAYABLE $348,865.41 $206,023.51
DEFERRED INCOME $14,105.22 $131,856.24
DEFERRED INVENTORY $2,149,589.74 $1,508,134.86
ACCRUED LIABILITY $202,620.40 $245,452.56
TOTAL LIABILITIES $2,715,180.77 $2,091,467.17
FUND BALANCE
UNRESTRICTED FUNDS $9,085,478.26 $6,465,119.52
RESTRICTED-ENDOWMENT FUND $45,520.36 $45,520.36
BUILDING FUND $470,246.00 $470,246.00
TEMP. RESTRICTED TRK CAMPAIGN $110,672.54 $134,888.00
TOTAL FUND BALANCE $9,711,917.16 $7,115,773.88
TOTAL LIABILITIES AND FUND BALANCE $12,427,097.93 $9,207,241.05
BEGINNING BALANCE WITH CURRENT YEAR ADJUSTMENTS $7,115,673.88 $6,941,900.01
NET SURPLUS/(DEFICIT) $2,596,243.28 $173,873.87
ENDING FUND BALANCE $9,711,917.16 $7,115,773.88
Net Surplus/Deficit is the total of Total Operations and Truck Campaign
Food Bank of the Southern Tier
Balance Sheet
8/12/2020 10:14:52 AM Page 1
Food Bank of the Southern TierCash Flow Forecast
JUNE 20 to DECEMBER 20
WEEK ENDING RECEIPTS DISBURSEMENTS NET CHANGE BALANCE
BAL. BROUGHT FORWARD 4,732,569.007/3/2020 204,827.41 C,D,E,F 240,005.03 B (35,177.62) 4,697,391.387/10/2020 72,719.69 C,D,F 170,140.56 A (97,420.87) 4,599,970.517/17/2020 97,250.95 D,F 29,212.92 68,038.03 4,668,008.547/24/2020 67,061.18 D,F 150,066.72 A,B (83,005.54) 4,585,003.007/31/2020 113,246.73 D,F 106,550.56 B 6,696.17 4,591,699.17MONTHLY TOTAL 555,105.96 695,975.79 (140,869.83) 4,591,699.17
WEEK ENDING8/7/2020 86,636.00 D,F 170,000.00 A,H (83,364.00) 4,508,335.178/14/2020 190,091.00 D,F,I 60,000.00 130,091.00 4,638,426.178/21/2020 86,636.00 D,F 170,000.00 A,H (83,364.00) 4,555,062.178/28/2020 86,637.00 D,F 50,000.00 36,637.00 4,591,699.17
0.00 4,591,699.17MONTHLY TOTAL 450,000.00 450,000.00 0.00 4,591,699.17
WEEK ENDING9/4/2020 76,635.00 D,F 170,000.00 A,H (93,365.00) 4,498,334.179/11/2020 190,091.00 D,F,I 60,000.00 130,091.00 4,628,425.179/18/2020 96,837.00 D,F 170,000.00 A,H (73,163.00) 4,555,262.179/25/2020 86,437.00 D,F 50,000.00 36,437.00 4,591,699.17
0.00 4,591,699.17MONTHLY TOTAL 450,000.00 450,000.00 0.00 4,591,699.17
3 MONTH RECAP 1,455,105.96 1,595,975.79 (140,869.83) BEGIN BAL ENDING BAL
MONTH OF OCTOBER 450,000.00 450,000.00 0.00 4,591,699.17 0.00MONTH OF NOVEMBER 450,000.00 450,000.00 0.00 4,591,699.17 0.00MONTH OF DECEMBER 450,000.00 450,000.00 0.00 0.00 0.00
6 MONTH RECAP 2,805,105.96 2,945,975.79 (140,869.83) 4,732,569.00 4,591,699.17 A INCLUDES 2 WEEKS PAYROLL $76,193 & $77,132B INCLUDES FOOD PURCHASES $191,049 & $45,322 & $83,499C INCLUDES TEFAP $12,790 & $7,357D A/R PAYMENTSE INCLUDES HPNAP REIMBURSEMENT $76,719F DONATIONS/DIRECT MAIL G INCLUDES NOEP PAYMENT H FUTURE FOOD PURCHASES I FUTURE HPNAP REIMBURSEMENTS J DIRECT MAIL EXPENSE
PROJECTED CASH FLOW
BALANCEACTUAL CASH
BALANCEAPRIL 3,300,340.96 3,317,081.81MAY 4,217,840.95 4,253,477.71JUNE 4,662,740.82 4,732,569.00
APRIL- REVENUE AND EXPENSES WERE ON TARGET
MAY- REVENUE WAS MORE THAN ANTICIPATED WITH COVID DONATIONS AND EXPENSES WERE ON TARGET
JUNE- REVENUE WAS MORE THAN ANTICIPATED WITH COVID DONATIONS AND EXPENSES WERE ON TARGET
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
REVENUE
FOOD DISTRIBUTION
AGENCIES
SHARED MAINTENANCE
GENERAL $1,995.48 $18,353.65 $19,939.78 $24,280.50 $48,561.00 38 %
HPNAP $4,647.84 $48,573.40 $56,475.01 $57,485.48 $114,971.00 42 %
TOTAL SHARED MAINTENANCE $6,643.32 $66,927.05 $76,414.79 $81,765.98 $163,532.00 41 %
WHOLSALE
GENERAL $18,066.01 $231,781.20 $366,380.10 $344,379.48 $688,759.00 34 %
HPNAP $167,076.99 $509,356.17 $196,974.48 $308,377.98 $616,756.00 83 %
HANDLING FEES $21,009.11 $72,332.43 $29,250.05 $46,256.96 $92,514.00 78 %
TOTAL WHOLESALE $206,152.11 $813,469.80 $592,604.63 $699,014.42 $1,398,029.00 58 %
TEFAP
TEFAP INCOME $257,170.99 $2,459,144.44 $878,812.67 $673,328.48 $1,346,657.00 183 %
TOTAL TEFAP $257,170.99 $2,459,144.44 $878,812.67 $673,328.48 $1,346,657.00 183 %
TOTAL AGENCY FOOD $469,966.42 $3,339,541.29 $1,547,832.09 $1,454,108.88 $2,908,218.00 115 %
MOBILE FOOD PANTRIES
SHARED MAINTENANCE
GENERAL $0.00 $3,087.84 $19,352.69 $48,499.50 $96,999.00 3 %
HPNAP $0.00 $34,025.73 $121,838.48 $100,190.48 $200,381.00 17 %
TOTAL SHARED MAINTENANCE $0.00 $37,113.57 $141,191.17 $148,689.98 $297,380.00 12 %
WHOLESALE
HPNAP $1,014.60 $17,986.66 $15,166.32 $34,260.96 $68,522.00 26 %
HPNAP HANDLING FEES $254.62 $2,235.64 $2,218.54 $5,139.48 $10,279.00 22 %
TOTAL WHOLESALE $1,269.22 $20,222.30 $17,384.86 $39,400.44 $78,801.00 26 %
TEFAP
TEFAP FOOD INCOME $34.57 $828,088.76 $686,344.35 $413,898.48 $827,797.00 100 %
TOTAL TEFAP $34.57 $828,088.76 $686,344.35 $413,898.48 $827,797.00 100 %
TOTAL MOBILE FOOD PANTRY $1,303.79 $885,424.63 $844,920.38 $601,988.90 $1,203,978.00 74 %
YOUTH PROGRAMS
BK SHARED MAINTENANCE
GENERAL $273.24 $15,692.75 $9,765.98 $13,545.98 $27,092.00 58 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/13/2020 9:15:07 AM Page 1
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
Total SHARED MAINTENANCE $273.24 $15,692.75 $9,765.98 $13,545.98 $27,092.00 58 %
WHOLESALE
HPNAP $798.36 $798.36 $0.00 $0.00 $0.00 0 %
HPNAP HANDLING FEES $125.28 $125.28 $0.00 $0.00 $0.00 0 %
SUMMER PROGRAMS $15,273.28 $15,273.28 $1,824.00 $12,499.98 $25,000.00 61 %
TOTAL WHOLESALE $16,196.92 $16,196.92 $1,824.00 $12,499.98 $25,000.00 65 %
TEFAP
TEFAP FOOD INCOME $9,545.59 $39,993.84 $8,161.92 $33,874.98 $67,750.00 59 %
$9,545.59 $39,993.84 $8,161.92 $33,874.98 $67,750.00 59 %
TOTAL YOUTH PROGRAMS $26,015.75 $71,883.51 $19,751.90 $59,920.94 $119,842.00 60 %
DISASTER RELIEF
DR-SHARED MAINTENANCE
GENERAL $430.56 $1,107.72 $0.00 $0.00 $0.00 0 %
HPNAP $1,665.50 $30,625.01 $0.00 $0.00 $0.00 0 %
TOTAL SHARED MAINTENANCE $2,096.06 $31,732.73 $0.00 $0.00 $0.00 0 %
WHOLESALE
HPNAP ($2,582.72) $138,457.31 $0.00 $0.00 $0.00 0 %
HPNAP HANDLING FEES ($3,140.63) $22,338.34 $0.00 $0.00 $0.00 0 %
Total WHOLESALE FOOD ($5,723.35) $160,795.65 $0.00 $0.00 $0.00 0 %
TEFAP
TEFAP FOOD INCOME $176,770.22 $955,395.86 $0.00 $0.00 $0.00 0 %
$176,770.22 $955,395.86 $0.00 $0.00 $0.00 0 %
TOTAL DISASTER RELIEF $173,142.93 $1,147,924.24 $0.00 $0.00 $0.00 0 %
TOTAL FOOD DISTRIBUTION $670,428.89 $5,444,773.67 $2,412,504.37 $2,116,018.72 $4,232,038.00 129 %
DONATED PRODUCT
DONATED PRODUCT $518,445.36 $2,506,974.30 $2,876,297.76 $2,686,417.98 $5,372,836.00 47 %
TOTAL DONATED PRODUCT $518,445.36 $2,506,974.30 $2,876,297.76 $2,686,417.98 $5,372,836.00 47 %
CONTRACTS / PROGRAMS
HPNAP GENERAL OPERATING
OPERATIONS SUPPORT $0.00 $12,604.98 $7,983.90 $88,710.00 $177,420.00 7 %
HPNAP SANITATION SUPPLIES $0.00 $0.00 $0.00 $1,099.98 $2,200.00 0 %
TRANSPORTATION GRANT $380.95 $13,558.68 $15,767.83 $11,937.48 $23,875.00 57 %
OPERATING INCOME $35,972.82 $168,286.21 $105,219.01 $144,241.50 $288,483.00 58 %
JSY OPERATING INCOME $11,747.19 $68,625.39 $59,982.97 $62,110.50 $124,221.00 55 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/13/2020 9:15:07 AM Page 2
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TOTAL HPNAP OPERATING $48,100.96 $263,075.26 $188,953.71 $308,099.46 $616,199.00 43 %
OTHER CONTRACTS / PROGRAMS
CHEMUNG COUNTY $2,500.00 $15,000.00 $15,000.00 $15,000.00 $30,000.00 50 %
NOEP $6,168.38 $31,564.00 $34,776.04 $32,499.98 $65,000.00 49 %
TEFAP ADMIN $20,146.53 $613,492.56 $165,726.99 $162,768.98 $325,538.00 188 %
VENISON PROGRAM $0.00 $8,478.00 $5,913.25 $5,653.50 $11,307.00 75 %
TOTAL OTHER CONTRACTS/PGMS $28,814.91 $668,534.56 $221,416.28 $215,922.46 $431,845.00 155 %
TOTAL CONTRACTS / PROGRAMS $76,915.87 $931,609.82 $410,369.99 $524,021.92 $1,048,044.00 89 %
FUNDRAISING / DONATIONS
CAUSE MARKETING
CAUSE MARKETING $21,103.20 $442,776.69 $367,107.22 $219,424.98 $438,850.00 101 %
TOTAL CAUSE MARKETING $21,103.20 $442,776.69 $367,107.22 $219,424.98 $438,850.00 101 %
SPECIAL EVENTS
SPECIAL EVENTS $7,572.84 $51,140.11 $81,667.26 $134,649.96 $269,300.00 19 %
TOTAL SPECIAL EVENTS $7,572.84 $51,140.11 $81,667.26 $134,649.96 $269,300.00 19 %
DIRECT MAIL
DIRECT MAIL $118,199.85 $714,770.79 $267,200.13 $459,999.98 $920,000.00 78 %
TOTAL DIRECT MAIL $118,199.85 $714,770.79 $267,200.13 $459,999.98 $920,000.00 78 %
ONLINE GIVING
ONLINE GIVING $46,561.84 $654,272.82 $61,120.91 $122,499.96 $245,000.00 267 %
TOTAL ONLINE GIVING $46,561.84 $654,272.82 $61,120.91 $122,499.96 $245,000.00 267 %
PERSONAL SOLICITATION
PERSONAL SOLICITATION $2,750.00 $117,215.00 $9,100.00 $75,399.96 $150,800.00 78 %
TOTAL PERSONAL SOLICITATION $2,750.00 $117,215.00 $9,100.00 $75,399.96 $150,800.00 78 %
GENERAL DEVELOPMENT GRANTS
OTHER $16,250.00 $996,348.00 $86,722.47 $161,625.00 $323,250.00 308 %
MOBILE FOOD $2,663.00 $13,331.00 $13,700.58 $0.00 $0.00 0 %
CHILD HUNGER $0.00 $5,832.02 $7,500.00 $0.00 $0.00 0 %
TOTAL GEN DEV GRANTS $18,913.00 $1,015,511.02 $107,923.05 $161,625.00 $323,250.00 314 %
WHITE MAIL
'WHITE MAIL $172,312.59 $1,060,546.43 $175,820.71 $300,000.00 $600,000.00 177 %
TOTAL WHITE MAIL $172,312.59 $1,060,546.43 $175,820.71 $300,000.00 $600,000.00 177 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/13/2020 9:15:07 AM Page 3
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
ALL OTHER PRIVATE SUPPORT
ALL OTHER PRIVATE SUPPORT $16,777.66 $135,229.65 $101,043.14 $84,999.98 $170,000.00 80 %
TOTAL ALL OTHER PRIVATE SUPPORT $16,777.66 $135,229.65 $101,043.14 $84,999.98 $170,000.00 80 %
TOTAL FR/DONATIONS $404,190.98 $4,191,462.51 $1,170,982.42 $1,558,599.82 $3,117,200.00 134 %
OTHER INCOME
OTHER INCOME
INTEREST INCOME $548.84 $7,437.96 $16,557.38 $12,099.98 $24,200.00 31 %
ANNUAL MEMBERSHIP $35.00 $3,375.00 $4,230.00 $2,362.50 $4,725.00 71 %
AGENCY CONFERENCE $0.00 $0.00 $2,820.00 $1,249.98 $2,500.00 0 %
RENT $0.00 $9,800.00 $5,600.00 $4,899.98 $9,800.00 100 %
INSURANCE CLAIM INCOME $0.00 $2,809.73 $0.00 $1,404.98 $2,810.00 100 %
CONFERENCE REIMBURSEMENT $0.00 $0.00 $977.03 $0.00 $0.00 0 %
MISCELLANEOUS $3,396.42 $13,854.35 $10,449.48 $10,360.94 $20,722.00 67 %
TOTAL OTHER INCOME $3,980.26 $37,277.04 $40,633.89 $32,378.36 $64,757.00 58 %
TOTAL OTHER INCOME $3,980.26 $37,277.04 $40,633.89 $32,378.36 $64,757.00 58 %
TOTAL REVENUE $1,673,961.36 $13,112,097.34 $6,910,788.43 $6,917,436.80 $13,834,875.00 95 %
EXPENSES
PERSONNEL EXPENSES
SALARIES $160,096.02 $1,093,448.32 $961,920.63 $1,074,166.32 $2,148,333.00 51 %
FRINGE BENEFITS $42,090.65 $264,871.37 $258,359.58 $268,433.26 $536,867.00 49 %
CONTRACT EMPLOYMENT $14,145.24 $61,505.06 $31,416.37 $3,750.00 $7,500.00 820 %
PAYROLL PROCESSING $360.15 $3,456.51 $2,407.27 $2,049.98 $4,100.00 84 %
RECRUITMENT-ADVERTISING $0.00 $0.00 $10.00 $199.98 $400.00 0 %
PERSONNEL EXPENSES $90.00 $484.00 $1,185.00 $874.98 $1,750.00 28 %
TOTAL PERSONNEL EXPENSES $216,782.06 $1,423,765.26 $1,255,298.85 $1,349,474.52 $2,698,950.00 53 %
FOOD EXPENSE
AGENCIES
WHOLESALE FOOD
GENERAL $15,889.16 $203,771.92 $321,491.80 $299,460.48 $598,921.00 34 %
GENERAL $0.00 $0.00 $0.00 $0.00 $0.00 0 %
HPNAP $167,076.99 $509,356.17 $196,974.48 $308,377.98 $616,756.00 83 %
TOTAL AGENCIES WHSALE FOOD $182,966.15 $713,128.09 $518,466.28 $607,838.46 $1,215,677.00 59 %
TEFAP
TEFAP FOOD EXPENSE $257,170.99 $2,459,144.44 $878,812.67 $673,328.48 $1,346,657.00 183 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/13/2020 9:15:07 AM Page 4
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TOTAL AGENCIES TEFAP $257,170.99 $2,459,144.44 $878,812.67 $673,328.48 $1,346,657.00 183 %
TOTAL AGENCIES $440,137.14 $3,172,272.53 $1,397,278.95 $1,281,166.94 $2,562,334.00 124 %
MOBILE FOOD PANTRIES
MFP SHARED MAINTENANCE
GENERAL $0.00 $3,087.84 $19,352.69 $48,499.50 $96,999.00 3 %
TOTAL SHARED MAINTENANCE $0.00 $3,087.84 $19,352.69 $48,499.50 $96,999.00 3 %
WHOLESALE FOOD
GENERAL $1,510.74 $2,725.64 $13,380.90 $7,917.98 $15,836.00 17 %
HPNAP $1,014.60 $17,986.66 $15,166.32 $34,260.96 $68,522.00 26 %
TOTAL MFP WHOLESALE FOOD $2,525.34 $20,712.30 $28,547.22 $42,178.94 $84,358.00 25 %
TEFAP
TEFAP FOOD EXPENSE $34.57 $828,088.76 $686,344.35 $413,898.48 $827,797.00 100 %
TOTAL MFP TEFAP $34.57 $828,088.76 $686,344.35 $413,898.48 $827,797.00 100 %
TOTAL MOBILE FOOD PANTRIES $2,559.91 $851,888.90 $734,244.26 $504,576.92 $1,009,154.00 84 %
YOUTH PROGRAMS
SHARED MAINTENANCE
BK GENERAL $0.00 $15,419.51 $9,765.98 $13,545.98 $27,092.00 57 %
TOTAL SHARED MAINTENANCE $0.00 $15,419.51 $9,765.98 $13,545.98 $27,092.00 57 %
WHOLESALE FOOD
BK GENERAL $0.00 $29,411.60 $107,501.78 $74,991.48 $149,983.00 20 %
KFM GENERAL PRODUCE $0.00 $0.00 $1,130.28 $1,999.98 $4,000.00 0 %
HPNAP $798.36 $798.36 $0.00 $0.00 $0.00 0 %
SCHOOL PANTRY $0.00 $2,913.84 $7,327.32 $6,499.98 $13,000.00 22 %
BOCES SUMMER PROGRAM $15,273.28 $15,273.28 $0.00 $10,869.48 $21,739.00 70 %
TOTAL BKPK WHOLESALE FOOD $16,071.64 $48,397.08 $115,959.38 $94,360.92 $188,722.00 26 %
TEFAP
TEFAP FOOD EXPENSE $9,545.59 $39,993.84 $8,161.92 $33,874.98 $67,750.00 59 %
Total TEFAP $9,545.59 $39,993.84 $8,161.92 $33,874.98 $67,750.00 59 %
TOTAL YOUTH PROGRAMS $25,617.23 $103,810.43 $133,887.28 $141,781.88 $283,564.00 37 %
DISASTER RELIEF
SHARED MAINTENANCE
GENERAL $430.56 $1,107.72 $0.00 $0.00 $0.00 0 %
TOTAL SHARED MAINTENANCE $430.56 $1,107.72 $0.00 $0.00 $0.00 0 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/13/2020 9:15:07 AM Page 5
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
WHOLESALE
HPNAP ($2,582.72) $138,457.31 $0.00 $0.00 $0.00 0 %
TOTAL WHOLESALE ($2,582.72) $138,457.31 $0.00 $0.00 $0.00 0 %
TEFAP
TEFAP FOOD EXPENSE $176,770.22 $955,395.86 $0.00 $0.00 $0.00 0 %
TOTAL TEFAP $176,770.22 $955,395.86 $0.00 $0.00 $0.00 0 %
Total DISASTER RELIEF $174,618.06 $1,094,960.89 $0.00 $0.00 $0.00 0 %
TOTAL FOOD EXPENSE $642,932.34 $5,222,932.75 $2,265,410.49 $1,927,525.74 $3,855,052.00 135 %
OTHER FOOD EXPENSES
OTHER FOOD/PROGRAM
TURKEY DRIVE $0.00 $0.00 $0.00 $37,133.48 $74,267.00 0 %
INTERAFFILIATE $0.00 $2,390.76 $6,214.21 $9,198.48 $18,397.00 13 %
HEALTHY HARVEST $7,052.00 $11,578.45 $39,757.42 $43,749.98 $87,500.00 13 %
EMERGENCY FOOD BOX $0.00 $204.59 $406.40 $999.98 $2,000.00 10 %
VENISON PROCESSING $0.00 $8,478.00 $5,913.25 $5,653.50 $11,307.00 75 %
NYS SUMMER FOOD PROGRAM $0.00 $0.00 $0.00 $499.98 $1,000.00 0 %
DISASTER RELIEF $94,291.44 $357,515.88 $0.00 $0.00 $0.00 0 %
HEALTHY HARVEST DISASTER ($5,165.00) $0.00 $0.00 $0.00 $0.00 0 %
INVENTORY ADJUSTMENT $918.40 $2,661.85 $520.15 $499.98 $1,000.00 266 %
PRODUCT PACKAGING $0.00 $0.00 ($2,629.77) $0.00 $0.00 0 %
AGENCY LINE OF CREDIT $43.84 $383.37 $364.24 $249.98 $500.00 77 %
TOTAL OTHER FOOD/PROGRAM $97,140.68 $383,212.90 $50,545.90 $97,985.36 $195,971.00 196 %
PRODUCT ACQUISITION FREIGHT
PRODUCT FREIGHT $0.00 $10,314.67 $27,314.30 $43,571.48 $87,143.00 12 %
TRANSPORTATION GRANT $380.95 $13,558.68 $15,767.83 $11,937.48 $23,875.00 57 %
TOTAL PRODUCT FREIGHT $380.95 $23,873.35 $43,082.13 $55,508.96 $111,018.00 22 %
TOTAL OTHER FOOD EXPENSES $97,521.63 $407,086.25 $93,628.03 $153,494.32 $306,989.00 133 %
DONATED PRODUCT
DONATED PRODUCT $518,445.36 $2,506,974.30 $2,876,297.76 $2,686,417.98 $5,372,836.00 47 %
TOTAL DONATED PRODUCT $518,445.36 $2,506,974.30 $2,876,297.76 $2,686,417.98 $5,372,836.00 47 %
WAREHOUSE / DISTRIBUTION
VEHICLE
VEHICLE - FUEL $4,149.14 $26,349.59 $24,069.41 $25,995.92 $51,992.00 51 %
VEHICLE MAINTENANCE $6,037.22 $18,073.03 $6,777.26 $13,129.50 $26,259.00 69 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/13/2020 9:15:07 AM Page 6
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
VEHICLE - INSURANCE $1,655.16 $11,200.96 $8,589.48 $9,930.98 $19,862.00 56 %
VEHICLE PURCHASE/LEASE $0.00 $33,580.83 $0.00 $0.00 $0.00 0 %
VEHICLE RENTAL $769.00 $769.00 $0.00 $0.00 $0.00 0 %
OTHER VEHICLE EXPENSE $44.27 $1,205.35 $4,259.30 $3,166.50 $6,333.00 19 %
TOTAL VEHICLE $12,654.79 $91,178.76 $43,695.45 $52,222.90 $104,446.00 87 %
WAREHOUSE
EQUIPMENT MAINTENANCE $2,533.85 $16,294.75 $9,010.45 $8,250.00 $16,500.00 99 %
GENERAL SUPPLIES $248.79 $15,834.26 $9,119.16 $5,499.98 $11,000.00 144 %
MFP SUPPLIES $0.00 $2,164.76 $1,266.56 $1,749.98 $3,500.00 62 %
MISCELLANEOUS $0.00 $65.00 $408.00 $999.98 $2,000.00 3 %
EQUIPMENT PURCHASES $0.00 $4,750.00 $0.00 $0.00 $0.00 0 %
TOTAL WAREHOUSE $2,782.64 $39,108.77 $19,804.17 $16,499.94 $33,000.00 119 %
PRODUCTION ROOM
REPACKING SUPPLIES $56.37 $2,727.08 $4,355.96 $4,749.98 $9,500.00 29 %
SANITATION SUPPLIES $115.71 $2,853.22 $725.91 $1,249.98 $2,500.00 114 %
MISCELLANEOUS $0.00 $0.00 $70.00 $0.00 $0.00 0 %
TOTAL PRODUCTION ROOM $172.08 $5,580.30 $5,151.87 $5,999.96 $12,000.00 47 %
TOTAL WHRS / DISTRIB $15,609.51 $135,867.83 $68,651.49 $74,722.80 $149,446.00 91 %
GENERAL OPERATIONS
BUILDING
INSURANCE $3,736.51 $22,419.06 $22,948.12 $22,992.98 $45,986.00 49 %
UTILITIES $5,350.70 $42,658.83 $39,320.43 $36,624.98 $73,250.00 58 %
PHYSICAL PLANT MAINT/REPAIRS $0.00 $2,793.65 $4,328.52 $3,999.98 $8,000.00 35 %
PHYSICAL GROUNDS MAINTENANCE $0.00 $114.50 $0.00 $424.96 $850.00 13 %
EXTERMINATOR $350.50 $2,103.00 $2,369.30 $2,499.98 $5,000.00 42 %
JANITORIAL $1,697.13 $10,663.08 $11,756.76 $11,899.98 $23,800.00 45 %
RUBBISH & TRASH REMOVAL $490.50 $4,234.00 $3,735.50 $3,499.98 $7,000.00 60 %
OTHER OCCUPANCY EXPENSE $0.00 $1,543.56 $1,541.69 $799.98 $1,600.00 96 %
TOTAL BUILDING $11,625.34 $86,529.68 $86,000.32 $82,742.82 $165,486.00 52 %
GENERAL OFFICE
OFFICE SUPPLIES $847.04 $9,059.42 $9,684.41 $12,326.10 $24,653.00 37 %
PROGRAM & EDUCATIONAL $4,590.01 $12,988.74 $4,164.10 $4,712.44 $9,425.00 138 %
POSTAGE & MAILING $1,134.25 $7,603.74 $3,198.81 $6,749.90 $13,500.00 56 %
OFFICE EQUIPMENT / FURNITURE $1,430.81 $1,430.81 $560.47 $0.00 $0.00 0 %
COMPUTER EQUIPMENT $149.99 $8,900.93 $4,643.93 $5,224.96 $10,450.00 85 %
FOOD SUPPLIES $21.72 $163.00 $310.62 $399.98 $800.00 20 %
BANK CHGS / SCVS FEES $2,824.40 $27,629.96 $9,512.24 $12,198.00 $24,396.00 113 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/13/2020 9:15:07 AM Page 7
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
MISCELLANEOUS ($3.76) $598.39 $441.75 $524.92 $1,050.00 57 %
TOTAL GENERAL OFFICE $10,994.46 $68,374.99 $32,516.33 $42,136.30 $84,274.00 81 %
TECHNOLOGY/SERVICES
INTERNET SERV/COMM $249.95 $1,725.70 $815.99 $1,317.98 $2,636.00 65 %
EQUIPMENT LEASE & REPAIR $8,929.89 $15,160.90 $3,197.75 $3,132.48 $6,265.00 242 %
MEMBERSHIP FEES/DUES $10,000.00 $12,584.00 $4,645.00 $11,369.96 $22,740.00 55 %
LICENSEING FEES $1,561.65 $17,292.22 $16,957.16 $30,968.42 $61,937.00 28 %
TELEPHONE $636.22 $4,247.46 $3,857.98 $3,802.94 $7,606.00 56 %
TOTAL TECHNOLOGY/SERVICES $21,377.71 $51,010.28 $29,473.88 $50,591.78 $101,184.00 50 %
STAFF EXPENSES
CONFERENCES $0.00 $2,819.92 $15,732.70 $11,849.90 $23,700.00 12 %
STAFF DEVELOPMENT $313.92 $6,629.69 $6,340.20 $5,419.92 $10,840.00 61 %
MILEAGE $652.39 $5,567.03 $9,428.03 $8,976.30 $17,953.00 31 %
HOST FOOD & BEVERAGE $2,430.00 $9,584.56 $1,670.33 $2,724.92 $5,450.00 176 %
SUBCRIPTIONS & PUBLICATIONS $401.76 $1,069.60 $643.18 $0.00 $0.00 0 %
Total STAFF EXPENSES $3,798.07 $25,670.80 $33,814.44 $28,971.04 $57,943.00 44 %
CONTRACT SERVICES
ACCOUNTING $15,416.66 $92,500.04 $95,000.04 $92,499.98 $185,000.00 50 %
HUMAN RESOURCES $2,949.33 $17,696.02 $17,746.02 $17,695.98 $35,392.00 50 %
TECHNOLOGY $2,313.25 $13,879.50 $13,218.54 $13,879.50 $27,759.00 50 %
COMPLIANCE $2,188.00 $13,128.00 $12,193.02 $13,128.00 $26,256.00 50 %
HRIS $0.00 $0.00 $0.00 $874.50 $1,749.00 0 %
LEGAL $0.00 $178.50 $2,163.00 $0.00 $0.00 0 %
AUDIT $0.00 $10,010.00 $9,740.00 $5,499.98 $11,000.00 91 %
OTHER $11,125.00 $32,673.08 $17,534.77 $15,668.46 $31,337.00 104 %
TOTAL CONTRACT SERVICES $33,992.24 $180,065.14 $167,595.39 $159,246.40 $318,493.00 57 %
TOTAL GENERAL OPERATIONS $81,787.82 $411,650.89 $349,400.36 $363,688.34 $727,380.00 57 %
DEVELOPMENT/PR
SPECIAL EVENTS
CANSTRUCTION $0.00 $0.00 $9,314.58 $274.98 $550.00 0 %
EMPTY BOWLS $0.00 $0.00 $0.00 $750.00 $1,500.00 0 %
OTHER MISC. EVENT EXPENSE $520.00 $5,068.65 $3,917.14 $24,499.92 $49,000.00 10 %
TOTAL SPECIAL EVENTS $520.00 $5,068.65 $13,231.72 $25,524.90 $51,050.00 10 %
DIRECT MAIL
DIRECT MAIL $1,836.06 $74,862.02 $65,691.04 $136,999.98 $274,000.00 27 %
DIGITAL SERVICES $674.24 $7,304.01 $7,862.50 $9,999.98 $20,000.00 37 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/13/2020 9:15:07 AM Page 8
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TOTAL DIRECT MAIL $2,510.30 $82,166.03 $73,553.54 $146,999.96 $294,000.00 28 %
GEN. DEVELOPMENT / PR EXPENSE
PUBLIC RELATIONS $0.00 $1,484.09 $8,953.24 $1,074.94 $2,150.00 69 %
ADVERTISING/PROMOTIONS $3,600.00 $33,255.54 $5,978.98 $20,522.96 $41,046.00 81 %
VOLUNTEER RECGONITION $0.00 $708.66 $5,074.79 $3,349.98 $6,700.00 11 %
ANNUAL REPORT $0.00 $0.00 $0.00 $499.98 $1,000.00 0 %
ANNUAL MEETING $0.00 $0.00 $5,285.32 $3,000.00 $6,000.00 0 %
CIRCLE TO FEED HOPE $0.00 $4,959.99 $2,809.25 $7,500.00 $15,000.00 33 %
TURKEY DRIVE $0.00 $0.00 $0.00 $3,849.98 $7,700.00 0 %
TOTAL GEN. DEV. / PR EXPENSE $3,600.00 $40,408.28 $28,101.58 $39,797.84 $79,596.00 51 %
TOTAL DEVELOPMENT/PR $6,630.30 $127,642.96 $114,886.84 $212,322.70 $424,646.00 30 %
ADVOCACY & EDUCATION
ADVOCACY GROUP/SPEAKERS $0.00 $263.13 $6,827.10 $3,750.00 $7,500.00 4 %
TOTAL ADVOCACY & EDUCATION $0.00 $263.13 $6,827.10 $3,750.00 $7,500.00 4 %
HPNAP OPERATION SUPPORT/SANI SUPP
OPERATION SUPPORT $2,565.70 $15,170.68 $7,983.90 $88,710.00 $177,420.00 9 %
SANITATION SUPPLIES $0.00 $0.00 $0.00 $1,099.98 $2,200.00 0 %
TOTAL HPNAP OPERATION SUP. $2,565.70 $15,170.68 $7,983.90 $89,809.98 $179,620.00 8 %
TOTAL EXPENSES $1,582,274.72 $10,251,354.05 $7,038,384.82 $6,861,206.38 $13,722,419.00 75 %
NET BEFORE CAP CAMP ALLOC $91,686.64 $2,860,743.29 ($127,596.39) $56,230.42 $112,456.00 2,544 %
CAPITAL CAMPAIGN ALLOCATIONS
BACKPACK PROGRAM $0.00 $0.00 $17,211.00 $0.00 $0.00 0 %
PERSONNEL $4,035.91 $24,215.46 $37,910.03 $24,215.48 $48,431.00 50 %
CAPITAL CAMPAIGN ALLOCATIONS $4,035.91 $24,215.46 $55,121.03 $24,215.48 $48,431.00 50 %
CAPITAL EXPENSES
CAPITAL IMPROVEMENTS $0.00 $0.00 ($22,092.87) $0.00 $0.00 0 %
Total CAPITAL EXP. $0.00 $0.00 $22,092.87 $0.00 $0.00 0 %
NET BEFORE NON-OPERATING $95,722.55 $2,884,958.75 ($94,568.23) $80,445.90 $160,887.00 1,793 %
NON-OPERATING ADJUST.
DEPRECIATION/AMORTIZATION ($30,986.93) ($185,921.82) ($153,888.77) $0.00 $0.00 0 %
EQUIPMENT/FURNITURE PURCHASES $0.00 $33,580.83 $0.00 $0.00 $0.00 0 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/13/2020 9:15:07 AM Page 9
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
CAPITAL IMPROVEMENTS $0.00 $0.00 $18,850.00 $0.00 $0.00 0 %
INVESTMENT GAIN/LOSS $38,230.43 ($112,159.02) $184,099.42 $0.00 $0.00 0 %
RELEASE FROM TEMP RESTRICT ($4,035.91) ($24,215.46) ($55,121.03) $0.00 $0.00 0 %
TOTAL NON-OPER ADJUST $3,207.59 ($288,715.47) ($6,060.38) $0.00 $0.00 0 %
NET SURPLUS/(DEFICIT) $98,930.14 $2,596,243.28 ($100,628.61) $80,445.90 $160,887.00 1,614 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/13/2020 9:15:07 AM Page 10
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
REVENUE
FOOD DISTRIBUTION
AGENCIES
SHARED MAINTENANCE
GENERAL $1,995.48 $18,353.65 $19,939.78 $24,280.50 $48,561.00 38 %
HPNAP $4,647.84 $48,573.40 $56,475.01 $57,485.48 $114,971.00 42 %
TOTAL SHARED MAINTENANCE $6,643.32 $66,927.05 $76,414.79 $81,765.98 $163,532.00 41 %
WHOLSALE
GENERAL $18,066.01 $231,781.20 $366,380.10 $344,379.48 $688,759.00 34 %
HPNAP $167,076.99 $509,356.17 $196,974.48 $308,377.98 $616,756.00 83 %
HANDLING FEES $21,009.11 $72,332.43 $29,250.05 $46,256.96 $92,514.00 78 %
TOTAL WHOLESALE $206,152.11 $813,469.80 $592,604.63 $699,014.42 $1,398,029.00 58 %
TEFAP
TEFAP INCOME $257,170.99 $2,459,144.44 $878,812.67 $673,328.48 $1,346,657.00 183 %
TOTAL TEFAP $257,170.99 $2,459,144.44 $878,812.67 $673,328.48 $1,346,657.00 183 %
TOTAL AGENCY FOOD $469,966.42 $3,339,541.29 $1,547,832.09 $1,454,108.88 $2,908,218.00 115 %
MOBILE FOOD PANTRIES
SHARED MAINTENANCE
GENERAL $0.00 $3,087.84 $19,352.69 $48,499.50 $96,999.00 3 %
HPNAP $0.00 $34,025.73 $121,838.48 $100,190.48 $200,381.00 17 %
TOTAL SHARED MAINTENANCE $0.00 $37,113.57 $141,191.17 $148,689.98 $297,380.00 12 %
WHOLESALE
HPNAP $1,014.60 $17,986.66 $15,166.32 $34,260.96 $68,522.00 26 %
HPNAP HANDLING FEES $254.62 $2,235.64 $2,218.54 $5,139.48 $10,279.00 22 %
TOTAL WHOLESALE $1,269.22 $20,222.30 $17,384.86 $39,400.44 $78,801.00 26 %
TEFAP
TEFAP FOOD INCOME $34.57 $828,088.76 $686,344.35 $413,898.48 $827,797.00 100 %
TOTAL TEFAP $34.57 $828,088.76 $686,344.35 $413,898.48 $827,797.00 100 %
TOTAL MOBILE FOOD PANTRY $1,303.79 $885,424.63 $844,920.38 $601,988.90 $1,203,978.00 74 %
YOUTH PROGRAMS
BK SHARED MAINTENANCE
GENERAL $273.24 $15,692.75 $9,765.98 $13,545.98 $27,092.00 58 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/13/2020 9:17:02 AM Page 1
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
Total SHARED MAINTENANCE $273.24 $15,692.75 $9,765.98 $13,545.98 $27,092.00 58 %
WHOLESALE
HPNAP $798.36 $798.36 $0.00 $0.00 $0.00 0 %
HPNAP HANDLING FEES $125.28 $125.28 $0.00 $0.00 $0.00 0 %
SUMMER PROGRAMS $15,273.28 $15,273.28 $1,824.00 $12,499.98 $25,000.00 61 %
TOTAL WHOLESALE $16,196.92 $16,196.92 $1,824.00 $12,499.98 $25,000.00 65 %
TEFAP
TEFAP FOOD INCOME $9,545.59 $39,993.84 $8,161.92 $33,874.98 $67,750.00 59 %
$9,545.59 $39,993.84 $8,161.92 $33,874.98 $67,750.00 59 %
TOTAL YOUTH PROGRAMS $26,015.75 $71,883.51 $19,751.90 $59,920.94 $119,842.00 60 %
TOTAL FOOD DISTRIBUTION $497,285.96 $4,296,849.43 $2,412,504.37 $2,116,018.72 $4,232,038.00 102 %
DONATED PRODUCT
DONATED PRODUCT $518,445.36 $2,506,974.30 $2,876,297.76 $2,686,417.98 $5,372,836.00 47 %
TOTAL DONATED PRODUCT $518,445.36 $2,506,974.30 $2,876,297.76 $2,686,417.98 $5,372,836.00 47 %
CONTRACTS / PROGRAMS
HPNAP GENERAL OPERATING
OPERATIONS SUPPORT $0.00 $12,604.98 $7,983.90 $88,710.00 $177,420.00 7 %
HPNAP SANITATION SUPPLIES $0.00 $0.00 $0.00 $1,099.98 $2,200.00 0 %
TRANSPORTATION GRANT $380.95 $13,558.68 $15,767.83 $11,937.48 $23,875.00 57 %
OPERATING INCOME $35,972.82 $168,286.21 $105,219.01 $144,241.50 $288,483.00 58 %
JSY OPERATING INCOME $11,747.19 $68,625.39 $59,982.97 $62,110.50 $124,221.00 55 %
TOTAL HPNAP OPERATING $48,100.96 $263,075.26 $188,953.71 $308,099.46 $616,199.00 43 %
OTHER CONTRACTS / PROGRAMS
CHEMUNG COUNTY $2,500.00 $15,000.00 $15,000.00 $15,000.00 $30,000.00 50 %
NOEP $6,168.38 $31,564.00 $34,776.04 $32,499.98 $65,000.00 49 %
TEFAP ADMIN $20,146.53 $244,103.65 $165,726.99 $162,768.98 $325,538.00 75 %
VENISON PROGRAM $0.00 $8,478.00 $5,913.25 $5,653.50 $11,307.00 75 %
TOTAL OTHER CONTRACTS/PGMS $28,814.91 $299,145.65 $221,416.28 $215,922.46 $431,845.00 69 %
TOTAL CONTRACTS / PROGRAMS $76,915.87 $562,220.91 $410,369.99 $524,021.92 $1,048,044.00 54 %
FUNDRAISING / DONATIONS
CAUSE MARKETING
CAUSE MARKETING $21,103.20 $442,776.69 $367,107.22 $219,424.98 $438,850.00 101 %
TOTAL CAUSE MARKETING $21,103.20 $442,776.69 $367,107.22 $219,424.98 $438,850.00 101 %
SPECIAL EVENTS
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/13/2020 9:17:02 AM Page 2
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
SPECIAL EVENTS $7,572.84 $51,140.11 $81,667.26 $134,649.96 $269,300.00 19 %
TOTAL SPECIAL EVENTS $7,572.84 $51,140.11 $81,667.26 $134,649.96 $269,300.00 19 %
DIRECT MAIL
DIRECT MAIL $118,099.85 $706,786.79 $267,200.13 $459,999.98 $920,000.00 77 %
TOTAL DIRECT MAIL $118,099.85 $706,786.79 $267,200.13 $459,999.98 $920,000.00 77 %
ONLINE GIVING
ONLINE GIVING $23,369.84 $293,702.95 $61,120.91 $122,499.96 $245,000.00 120 %
TOTAL ONLINE GIVING $23,369.84 $293,702.95 $61,120.91 $122,499.96 $245,000.00 120 %
PERSONAL SOLICITATION
PERSONAL SOLICITATION $2,750.00 $81,415.00 $9,100.00 $75,399.96 $150,800.00 54 %
TOTAL PERSONAL SOLICITATION $2,750.00 $81,415.00 $9,100.00 $75,399.96 $150,800.00 54 %
GENERAL DEVELOPMENT GRANTS
OTHER $10,000.00 $286,120.00 $86,722.47 $161,625.00 $323,250.00 89 %
MOBILE FOOD $2,663.00 $13,331.00 $13,700.58 $0.00 $0.00 0 %
CHILD HUNGER $0.00 $5,832.02 $7,500.00 $0.00 $0.00 0 %
TOTAL GEN DEV GRANTS $12,663.00 $305,283.02 $107,923.05 $161,625.00 $323,250.00 94 %
WHITE MAIL
'WHITE MAIL $166,412.59 $648,152.43 $175,820.71 $300,000.00 $600,000.00 108 %
TOTAL WHITE MAIL $166,412.59 $648,152.43 $175,820.71 $300,000.00 $600,000.00 108 %
ALL OTHER PRIVATE SUPPORT
ALL OTHER PRIVATE SUPPORT $16,777.66 $114,826.65 $101,043.14 $84,999.98 $170,000.00 68 %
TOTAL ALL OTHER PRIVATE SUPPORT $16,777.66 $114,826.65 $101,043.14 $84,999.98 $170,000.00 68 %
TOTAL FR/DONATIONS $368,748.98 $2,644,083.64 $1,170,982.42 $1,558,599.82 $3,117,200.00 85 %
OTHER INCOME
OTHER INCOME
INTEREST INCOME $548.84 $7,437.96 $16,557.38 $12,099.98 $24,200.00 31 %
ANNUAL MEMBERSHIP $35.00 $3,375.00 $4,230.00 $2,362.50 $4,725.00 71 %
AGENCY CONFERENCE $0.00 $0.00 $2,820.00 $1,249.98 $2,500.00 0 %
RENT $0.00 $9,800.00 $5,600.00 $4,899.98 $9,800.00 100 %
INSURANCE CLAIM INCOME $0.00 $2,809.73 $0.00 $1,404.98 $2,810.00 100 %
CONFERENCE REIMBURSEMENT $0.00 $0.00 $977.03 $0.00 $0.00 0 %
MISCELLANEOUS $3,396.42 $13,854.35 $10,449.48 $10,360.94 $20,722.00 67 %
TOTAL OTHER INCOME $3,980.26 $37,277.04 $40,633.89 $32,378.36 $64,757.00 58 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/13/2020 9:17:02 AM Page 3
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TOTAL OTHER INCOME $3,980.26 $37,277.04 $40,633.89 $32,378.36 $64,757.00 58 %
TOTAL REVENUE $1,465,376.43 $10,047,405.32 $6,910,788.43 $6,917,436.80 $13,834,875.00 73 %
EXPENSES
PERSONNEL EXPENSES
SALARIES $154,971.92 $1,039,146.21 $961,920.63 $1,074,166.32 $2,148,333.00 48 %
FRINGE BENEFITS $41,710.98 $260,770.10 $258,359.58 $268,433.26 $536,867.00 49 %
CONTRACT EMPLOYMENT $4,167.92 $44,795.57 $31,416.37 $3,750.00 $7,500.00 597 %
PAYROLL PROCESSING $360.15 $3,456.51 $2,407.27 $2,049.98 $4,100.00 84 %
RECRUITMENT-ADVERTISING $0.00 $0.00 $10.00 $199.98 $400.00 0 %
PERSONNEL EXPENSES $90.00 $484.00 $1,185.00 $874.98 $1,750.00 28 %
TOTAL PERSONNEL EXPENSES $201,300.97 $1,348,652.39 $1,255,298.85 $1,349,474.52 $2,698,950.00 50 %
FOOD EXPENSE
AGENCIES
WHOLESALE FOOD
GENERAL $15,889.16 $203,771.92 $321,491.80 $299,460.48 $598,921.00 34 %
GENERAL $0.00 $186.99 $0.00 $0.00 $0.00 0 %
HPNAP $167,076.99 $509,356.17 $196,974.48 $308,377.98 $616,756.00 83 %
TOTAL AGENCIES WHSALE FOOD $182,966.15 $713,315.08 $518,466.28 $607,838.46 $1,215,677.00 59 %
TEFAP
TEFAP FOOD EXPENSE $257,170.99 $2,459,144.44 $878,812.67 $673,328.48 $1,346,657.00 183 %
TOTAL AGENCIES TEFAP $257,170.99 $2,459,144.44 $878,812.67 $673,328.48 $1,346,657.00 183 %
TOTAL AGENCIES $440,137.14 $3,172,459.52 $1,397,278.95 $1,281,166.94 $2,562,334.00 124 %
MOBILE FOOD PANTRIES
MFP SHARED MAINTENANCE
GENERAL $0.00 $3,087.84 $19,352.69 $48,499.50 $96,999.00 3 %
TOTAL SHARED MAINTENANCE $0.00 $3,087.84 $19,352.69 $48,499.50 $96,999.00 3 %
WHOLESALE FOOD
GENERAL $1,510.74 $2,725.64 $13,380.90 $7,917.98 $15,836.00 17 %
HPNAP $1,014.60 $17,986.66 $15,166.32 $34,260.96 $68,522.00 26 %
TOTAL MFP WHOLESALE FOOD $2,525.34 $20,712.30 $28,547.22 $42,178.94 $84,358.00 25 %
TEFAP
TEFAP FOOD EXPENSE $34.57 $828,088.76 $686,344.35 $413,898.48 $827,797.00 100 %
TOTAL MFP TEFAP $34.57 $828,088.76 $686,344.35 $413,898.48 $827,797.00 100 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/13/2020 9:17:02 AM Page 4
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TOTAL MOBILE FOOD PANTRIES $2,559.91 $851,888.90 $734,244.26 $504,576.92 $1,009,154.00 84 %
YOUTH PROGRAMS
SHARED MAINTENANCE
BK GENERAL $0.00 $15,419.51 $9,765.98 $13,545.98 $27,092.00 57 %
TOTAL SHARED MAINTENANCE $0.00 $15,419.51 $9,765.98 $13,545.98 $27,092.00 57 %
WHOLESALE FOOD
BK GENERAL $0.00 $29,411.60 $107,501.78 $74,991.48 $149,983.00 20 %
KFM GENERAL PRODUCE $0.00 $0.00 $1,130.28 $1,999.98 $4,000.00 0 %
HPNAP $798.36 $798.36 $0.00 $0.00 $0.00 0 %
SCHOOL PANTRY $0.00 $2,913.84 $7,327.32 $6,499.98 $13,000.00 22 %
BOCES SUMMER PROGRAM $15,273.28 $15,273.28 $0.00 $10,869.48 $21,739.00 70 %
TOTAL BKPK WHOLESALE FOOD $16,071.64 $48,397.08 $115,959.38 $94,360.92 $188,722.00 26 %
TEFAP
TEFAP FOOD EXPENSE $9,545.59 $39,993.84 $8,161.92 $33,874.98 $67,750.00 59 %
Total TEFAP $9,545.59 $39,993.84 $8,161.92 $33,874.98 $67,750.00 59 %
TOTAL YOUTH PROGRAMS $25,617.23 $103,810.43 $133,887.28 $141,781.88 $283,564.00 37 %
TOTAL FOOD EXPENSE $468,314.28 $4,128,158.85 $2,265,410.49 $1,927,525.74 $3,855,052.00 107 %
OTHER FOOD EXPENSES
OTHER FOOD/PROGRAM
TURKEY DRIVE $0.00 $0.00 $0.00 $37,133.48 $74,267.00 0 %
INTERAFFILIATE $0.00 $2,390.76 $6,214.21 $9,198.48 $18,397.00 13 %
HEALTHY HARVEST $7,052.00 $11,578.45 $39,757.42 $43,749.98 $87,500.00 13 %
EMERGENCY FOOD BOX $0.00 $204.59 $406.40 $999.98 $2,000.00 10 %
VENISON PROCESSING $0.00 $8,478.00 $5,913.25 $5,653.50 $11,307.00 75 %
NYS SUMMER FOOD PROGRAM $0.00 $0.00 $0.00 $499.98 $1,000.00 0 %
INVENTORY ADJUSTMENT $918.40 $2,661.85 $520.15 $499.98 $1,000.00 266 %
PRODUCT PACKAGING $0.00 $0.00 ($2,629.77) $0.00 $0.00 0 %
AGENCY LINE OF CREDIT $43.84 $383.37 $364.24 $249.98 $500.00 77 %
TOTAL OTHER FOOD/PROGRAM $8,014.24 $25,697.02 $50,545.90 $97,985.36 $195,971.00 13 %
PRODUCT ACQUISITION FREIGHT
PRODUCT FREIGHT $0.00 $8,200.00 $27,314.30 $43,571.48 $87,143.00 9 %
TRANSPORTATION GRANT $380.95 $13,558.68 $15,767.83 $11,937.48 $23,875.00 57 %
TOTAL PRODUCT FREIGHT $380.95 $21,758.68 $43,082.13 $55,508.96 $111,018.00 20 %
TOTAL OTHER FOOD EXPENSES $8,395.19 $47,455.70 $93,628.03 $153,494.32 $306,989.00 15 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/13/2020 9:17:02 AM Page 5
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
DONATED PRODUCT
DONATED PRODUCT $518,445.36 $2,506,974.30 $2,876,297.76 $2,686,417.98 $5,372,836.00 47 %
TOTAL DONATED PRODUCT $518,445.36 $2,506,974.30 $2,876,297.76 $2,686,417.98 $5,372,836.00 47 %
WAREHOUSE / DISTRIBUTION
VEHICLE
VEHICLE - FUEL $4,149.14 $26,032.34 $24,069.41 $25,995.92 $51,992.00 50 %
VEHICLE MAINTENANCE $6,037.22 $18,073.03 $6,777.26 $13,129.50 $26,259.00 69 %
VEHICLE - INSURANCE $1,655.16 $11,200.96 $8,589.48 $9,930.98 $19,862.00 56 %
OTHER VEHICLE EXPENSE $44.27 $1,205.35 $4,259.30 $3,166.50 $6,333.00 19 %
TOTAL VEHICLE $11,885.79 $56,511.68 $43,695.45 $52,222.90 $104,446.00 54 %
WAREHOUSE
EQUIPMENT MAINTENANCE $2,533.85 $16,294.75 $9,010.45 $8,250.00 $16,500.00 99 %
GENERAL SUPPLIES $248.79 $9,406.71 $9,119.16 $5,499.98 $11,000.00 86 %
MFP SUPPLIES $0.00 $1,899.76 $1,266.56 $1,749.98 $3,500.00 54 %
MISCELLANEOUS $0.00 $65.00 $408.00 $999.98 $2,000.00 3 %
TOTAL WAREHOUSE $2,782.64 $27,666.22 $19,804.17 $16,499.94 $33,000.00 84 %
PRODUCTION ROOM
REPACKING SUPPLIES $29.25 $1,853.48 $4,355.96 $4,749.98 $9,500.00 20 %
SANITATION SUPPLIES $115.71 $703.17 $725.91 $1,249.98 $2,500.00 28 %
MISCELLANEOUS $0.00 $0.00 $70.00 $0.00 $0.00 0 %
TOTAL PRODUCTION ROOM $144.96 $2,556.65 $5,151.87 $5,999.96 $12,000.00 21 %
TOTAL WHRS / DISTRIB $14,813.39 $86,734.55 $68,651.49 $74,722.80 $149,446.00 58 %
GENERAL OPERATIONS
BUILDING
INSURANCE $3,736.51 $22,419.06 $22,948.12 $22,992.98 $45,986.00 49 %
UTILITIES $5,350.70 $42,658.83 $39,320.43 $36,624.98 $73,250.00 58 %
PHYSICAL PLANT MAINT/REPAIRS $0.00 $2,793.65 $4,328.52 $3,999.98 $8,000.00 35 %
PHYSICAL GROUNDS MAINTENANCE $0.00 $114.50 $0.00 $424.96 $850.00 13 %
EXTERMINATOR $350.50 $2,103.00 $2,369.30 $2,499.98 $5,000.00 42 %
JANITORIAL $1,697.13 $10,663.08 $11,756.76 $11,899.98 $23,800.00 45 %
RUBBISH & TRASH REMOVAL $477.50 $4,166.00 $3,735.50 $3,499.98 $7,000.00 60 %
OTHER OCCUPANCY EXPENSE $0.00 $1,543.56 $1,541.69 $799.98 $1,600.00 96 %
TOTAL BUILDING $11,612.34 $86,461.68 $86,000.32 $82,742.82 $165,486.00 52 %
GENERAL OFFICE
OFFICE SUPPLIES $536.85 $7,840.65 $9,684.41 $12,326.10 $24,653.00 32 %
PROGRAM & EDUCATIONAL $1,590.91 $8,445.62 $4,164.10 $4,712.44 $9,425.00 90 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/13/2020 9:17:02 AM Page 6
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
POSTAGE & MAILING $1,134.25 $7,603.74 $3,198.81 $6,749.90 $13,500.00 56 %
OFFICE EQUIPMENT / FURNITURE $8.99 $8.99 $560.47 $0.00 $0.00 0 %
COMPUTER EQUIPMENT $0.00 $8,512.98 $4,643.93 $5,224.96 $10,450.00 81 %
FOOD SUPPLIES $21.72 $163.00 $310.62 $399.98 $800.00 20 %
BANK CHGS / SCVS FEES $2,824.40 $27,629.96 $9,512.24 $12,198.00 $24,396.00 113 %
MISCELLANEOUS ($3.76) $448.39 $441.75 $524.92 $1,050.00 43 %
TOTAL GENERAL OFFICE $6,113.36 $60,653.33 $32,516.33 $42,136.30 $84,274.00 72 %
TECHNOLOGY/SERVICES
INTERNET SERV/COMM $249.95 $1,725.70 $815.99 $1,317.98 $2,636.00 65 %
EQUIPMENT LEASE & REPAIR $1,458.80 $3,703.38 $3,197.75 $3,132.48 $6,265.00 59 %
MEMBERSHIP FEES/DUES $10,000.00 $12,584.00 $4,645.00 $11,369.96 $22,740.00 55 %
LICENSEING FEES $1,561.65 $17,266.22 $16,957.16 $30,968.42 $61,937.00 28 %
TELEPHONE $631.18 $3,793.64 $3,857.98 $3,802.94 $7,606.00 50 %
TOTAL TECHNOLOGY/SERVICES $13,901.58 $39,072.94 $29,473.88 $50,591.78 $101,184.00 39 %
STAFF EXPENSES
CONFERENCES $0.00 $2,819.92 $15,732.70 $11,849.90 $23,700.00 12 %
STAFF DEVELOPMENT $313.92 $6,629.69 $6,340.20 $5,419.92 $10,840.00 61 %
MILEAGE $0.00 $3,071.75 $9,428.03 $8,976.30 $17,953.00 17 %
HOST FOOD & BEVERAGE $0.00 $1,013.99 $1,670.33 $2,724.92 $5,450.00 19 %
SUBCRIPTIONS & PUBLICATIONS $401.76 $1,069.60 $643.18 $0.00 $0.00 0 %
Total STAFF EXPENSES $715.68 $14,604.95 $33,814.44 $28,971.04 $57,943.00 25 %
CONTRACT SERVICES
ACCOUNTING $15,416.66 $92,500.04 $95,000.04 $92,499.98 $185,000.00 50 %
HUMAN RESOURCES $2,949.33 $17,696.02 $17,746.02 $17,695.98 $35,392.00 50 %
TECHNOLOGY $2,313.25 $13,879.50 $13,218.54 $13,879.50 $27,759.00 50 %
COMPLIANCE $2,188.00 $13,128.00 $12,193.02 $13,128.00 $26,256.00 50 %
HRIS $0.00 $0.00 $0.00 $874.50 $1,749.00 0 %
LEGAL $0.00 $178.50 $2,163.00 $0.00 $0.00 0 %
AUDIT $0.00 $10,010.00 $9,740.00 $5,499.98 $11,000.00 91 %
OTHER $1,950.00 $19,560.58 $17,534.77 $15,668.46 $31,337.00 62 %
TOTAL CONTRACT SERVICES $24,817.24 $166,952.64 $167,595.39 $159,246.40 $318,493.00 52 %
TOTAL GENERAL OPERATIONS $57,160.20 $367,745.54 $349,400.36 $363,688.34 $727,380.00 51 %
DEVELOPMENT/PR
SPECIAL EVENTS
CANSTRUCTION $0.00 $0.00 $9,314.58 $274.98 $550.00 0 %
EMPTY BOWLS $0.00 $0.00 $0.00 $750.00 $1,500.00 0 %
OTHER MISC. EVENT EXPENSE $0.00 $618.65 $3,917.14 $24,499.92 $49,000.00 1 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/13/2020 9:17:02 AM Page 7
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TOTAL SPECIAL EVENTS $0.00 $618.65 $13,231.72 $25,524.90 $51,050.00 1 %
DIRECT MAIL
DIRECT MAIL $1,836.06 $74,862.02 $65,691.04 $136,999.98 $274,000.00 27 %
DIGITAL SERVICES $674.24 $4,704.01 $7,862.50 $9,999.98 $20,000.00 24 %
TOTAL DIRECT MAIL $2,510.30 $79,566.03 $73,553.54 $146,999.96 $294,000.00 27 %
GEN. DEVELOPMENT / PR EXPENSE
PUBLIC RELATIONS $0.00 $1,484.09 $8,953.24 $1,074.94 $2,150.00 69 %
ADVERTISING/PROMOTIONS $3,600.00 $6,193.54 $5,978.98 $20,522.96 $41,046.00 15 %
VOLUNTEER RECGONITION $0.00 $708.66 $5,074.79 $3,349.98 $6,700.00 11 %
ANNUAL REPORT $0.00 $0.00 $0.00 $499.98 $1,000.00 0 %
ANNUAL MEETING $0.00 $0.00 $5,285.32 $3,000.00 $6,000.00 0 %
CIRCLE TO FEED HOPE $0.00 $4,959.99 $2,809.25 $7,500.00 $15,000.00 33 %
TURKEY DRIVE $0.00 $0.00 $0.00 $3,849.98 $7,700.00 0 %
TOTAL GEN. DEV. / PR EXPENSE $3,600.00 $13,346.28 $28,101.58 $39,797.84 $79,596.00 17 %
TOTAL DEVELOPMENT/PR $6,110.30 $93,530.96 $114,886.84 $212,322.70 $424,646.00 22 %
ADVOCACY & EDUCATION
ADVOCACY GROUP/SPEAKERS $0.00 $263.13 $6,827.10 $3,750.00 $7,500.00 4 %
TOTAL ADVOCACY & EDUCATION $0.00 $263.13 $6,827.10 $3,750.00 $7,500.00 4 %
HPNAP OPERATION SUPPORT/SANI SUPP
OPERATION SUPPORT $2,565.70 $15,170.68 $7,983.90 $88,710.00 $177,420.00 9 %
SANITATION SUPPLIES $0.00 $0.00 $0.00 $1,099.98 $2,200.00 0 %
TOTAL HPNAP OPERATION SUP. $2,565.70 $15,170.68 $7,983.90 $89,809.98 $179,620.00 8 %
TOTAL EXPENSES $1,277,105.39 $8,594,686.10 $7,038,384.82 $6,861,206.38 $13,722,419.00 63 %
NET BEFORE CAP CAMP ALLOC $188,271.04 $1,452,719.22 ($127,596.39) $56,230.42 $112,456.00 1,292 %
CAPITAL CAMPAIGN ALLOCATIONS
BACKPACK PROGRAM $0.00 $0.00 $17,211.00 $0.00 $0.00 0 %
PERSONNEL $4,035.91 $24,215.46 $37,910.03 $24,215.48 $48,431.00 50 %
CAPITAL CAMPAIGN ALLOCATIONS $4,035.91 $24,215.46 $55,121.03 $24,215.48 $48,431.00 50 %
CAPITAL EXPENSES
CAPITAL IMPROVEMENTS $0.00 $0.00 ($22,092.87) $0.00 $0.00 0 %
Total CAPITAL EXP. $0.00 $0.00 $22,092.87 $0.00 $0.00 0 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/13/2020 9:17:02 AM Page 8
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
NET BEFORE NON-OPERATING $192,306.95 $1,476,934.68 ($94,568.23) $80,445.90 $160,887.00 918 %
NON-OPERATING ADJUST.
DEPRECIATION/AMORTIZATION ($30,986.93) ($185,921.82) ($153,888.77) $0.00 $0.00 0 %
CAPITAL IMPROVEMENTS $0.00 $0.00 $18,850.00 $0.00 $0.00 0 %
INVESTMENT GAIN/LOSS $38,230.43 ($112,159.02) $184,099.42 $0.00 $0.00 0 %
RELEASE FROM TEMP RESTRICT ($4,035.91) ($24,215.46) ($55,121.03) $0.00 $0.00 0 %
TOTAL NON-OPER ADJUST $3,207.59 ($322,296.30) ($6,060.38) $0.00 $0.00 0 %
NET SURPLUS/(DEFICIT) $195,514.54 $1,154,638.38 ($100,628.61) $80,445.90 $160,887.00 718 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/13/2020 9:17:02 AM Page 9
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
REVENUE
FOOD DISTRIBUTION
DISASTER RELIEF
DR-SHARED MAINTENANCE
GENERAL $430.56 $1,107.72 $0.00 $0.00 $0.00 0 %
HPNAP $1,665.50 $30,625.01 $0.00 $0.00 $0.00 0 %
TOTAL SHARED MAINTENANCE $2,096.06 $31,732.73 $0.00 $0.00 $0.00 0 %
WHOLESALE
HPNAP ($2,582.72) $138,457.31 $0.00 $0.00 $0.00 0 %
HPNAP HANDLING FEES ($3,140.63) $22,338.34 $0.00 $0.00 $0.00 0 %
Total WHOLESALE FOOD ($5,723.35) $160,795.65 $0.00 $0.00 $0.00 0 %
TEFAP
TEFAP FOOD INCOME $176,770.22 $955,395.86 $0.00 $0.00 $0.00 0 %
$176,770.22 $955,395.86 $0.00 $0.00 $0.00 0 %
TOTAL DISASTER RELIEF $173,142.93 $1,147,924.24 $0.00 $0.00 $0.00 0 %
TOTAL FOOD DISTRIBUTION $173,142.93 $1,147,924.24 $0.00 $0.00 $0.00 0 %
CONTRACTS / PROGRAMS
OTHER CONTRACTS / PROGRAMS
TEFAP ADMIN $0.00 $369,388.91 $0.00 $0.00 $0.00 0 %
TOTAL OTHER CONTRACTS/PGMS $0.00 $369,388.91 $0.00 $0.00 $0.00 0 %
TOTAL CONTRACTS / PROGRAMS $0.00 $369,388.91 $0.00 $0.00 $0.00 0 %
FUNDRAISING / DONATIONS
DIRECT MAIL
DIRECT MAIL $100.00 $7,984.00 $0.00 $0.00 $0.00 0 %
TOTAL DIRECT MAIL $100.00 $7,984.00 $0.00 $0.00 $0.00 0 %
ONLINE GIVING
ONLINE GIVING $23,192.00 $360,569.87 $0.00 $0.00 $0.00 0 %
TOTAL ONLINE GIVING $23,192.00 $360,569.87 $0.00 $0.00 $0.00 0 %
PERSONAL SOLICITATION
PERSONAL SOLICITATION $0.00 $35,800.00 $0.00 $0.00 $0.00 0 %
TOTAL PERSONAL SOLICITATION $0.00 $35,800.00 $0.00 $0.00 $0.00 0 %
Food Bank of the Southern Tier
Income Statement
DISASTER RELIEF-19
8/12/2020 10:10:49 AM Page 1
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
GENERAL DEVELOPMENT GRANTS
OTHER $6,250.00 $710,228.00 $0.00 $0.00 $0.00 0 %
TOTAL GEN DEV GRANTS $6,250.00 $710,228.00 $0.00 $0.00 $0.00 0 %
WHITE MAIL
'WHITE MAIL $5,900.00 $412,394.00 $0.00 $0.00 $0.00 0 %
TOTAL WHITE MAIL $5,900.00 $412,394.00 $0.00 $0.00 $0.00 0 %
ALL OTHER PRIVATE SUPPORT
ALL OTHER PRIVATE SUPPORT $0.00 $20,403.00 $0.00 $0.00 $0.00 0 %
TOTAL ALL OTHER PRIVATE SUPPORT $0.00 $20,403.00 $0.00 $0.00 $0.00 0 %
TOTAL FR/DONATIONS $35,442.00 $1,547,378.87 $0.00 $0.00 $0.00 0 %
TOTAL REVENUE $208,584.93 $3,064,692.02 $0.00 $0.00 $0.00 0 %
EXPENSES
PERSONNEL EXPENSES
SALARIES $5,124.10 $54,302.11 $0.00 $0.00 $0.00 0 %
FRINGE BENEFITS $379.67 $4,101.27 $0.00 $0.00 $0.00 0 %
CONTRACT EMPLOYMENT $9,977.32 $16,709.49 $0.00 $0.00 $0.00 0 %
TOTAL PERSONNEL EXPENSES $15,481.09 $75,112.87 $0.00 $0.00 $0.00 0 %
FOOD EXPENSE
AGENCIES
WHOLESALE FOOD
GENERAL $0.00 ($186.99) $0.00 $0.00 $0.00 0 %
TOTAL AGENCIES WHSALE FOOD $0.00 ($186.99) $0.00 $0.00 $0.00 0 %
TOTAL AGENCIES $0.00 ($186.99) $0.00 $0.00 $0.00 0 %
DISASTER RELIEF
SHARED MAINTENANCE
GENERAL $430.56 $1,107.72 $0.00 $0.00 $0.00 0 %
TOTAL SHARED MAINTENANCE $430.56 $1,107.72 $0.00 $0.00 $0.00 0 %
WHOLESALE
HPNAP ($2,582.72) $138,457.31 $0.00 $0.00 $0.00 0 %
TOTAL WHOLESALE ($2,582.72) $138,457.31 $0.00 $0.00 $0.00 0 %
Food Bank of the Southern Tier
Income Statement
DISASTER RELIEF-19
8/12/2020 10:10:49 AM Page 2
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TEFAP
TEFAP FOOD EXPENSE $176,770.22 $955,395.86 $0.00 $0.00 $0.00 0 %
TOTAL TEFAP $176,770.22 $955,395.86 $0.00 $0.00 $0.00 0 %
Total DISASTER RELIEF $174,618.06 $1,094,960.89 $0.00 $0.00 $0.00 0 %
TOTAL FOOD EXPENSE $174,618.06 $1,094,773.90 $0.00 $0.00 $0.00 0 %
OTHER FOOD EXPENSES
OTHER FOOD/PROGRAM
DISASTER RELIEF $94,291.44 $357,515.88 $0.00 $0.00 $0.00 0 %
HEALTHY HARVEST DISASTER ($5,165.00) $0.00 $0.00 $0.00 $0.00 0 %
TOTAL OTHER FOOD/PROGRAM $89,126.44 $357,515.88 $0.00 $0.00 $0.00 0 %
PRODUCT ACQUISITION FREIGHT
PRODUCT FREIGHT $0.00 $2,114.67 $0.00 $0.00 $0.00 0 %
TOTAL PRODUCT FREIGHT $0.00 $2,114.67 $0.00 $0.00 $0.00 0 %
TOTAL OTHER FOOD EXPENSES $89,126.44 $359,630.55 $0.00 $0.00 $0.00 0 %
WAREHOUSE / DISTRIBUTION
VEHICLE
VEHICLE - FUEL $0.00 $317.25 $0.00 $0.00 $0.00 0 %
VEHICLE PURCHASE/LEASE $0.00 $33,580.83 $0.00 $0.00 $0.00 0 %
VEHICLE RENTAL $769.00 $769.00 $0.00 $0.00 $0.00 0 %
TOTAL VEHICLE $769.00 $34,667.08 $0.00 $0.00 $0.00 0 %
WAREHOUSE
GENERAL SUPPLIES $0.00 $6,427.55 $0.00 $0.00 $0.00 0 %
MFP SUPPLIES $0.00 $265.00 $0.00 $0.00 $0.00 0 %
EQUIPMENT PURCHASES $0.00 $4,750.00 $0.00 $0.00 $0.00 0 %
TOTAL WAREHOUSE $0.00 $11,442.55 $0.00 $0.00 $0.00 0 %
PRODUCTION ROOM
REPACKING SUPPLIES $27.12 $873.60 $0.00 $0.00 $0.00 0 %
SANITATION SUPPLIES $0.00 $2,150.05 $0.00 $0.00 $0.00 0 %
TOTAL PRODUCTION ROOM $27.12 $3,023.65 $0.00 $0.00 $0.00 0 %
TOTAL WHRS / DISTRIB $796.12 $49,133.28 $0.00 $0.00 $0.00 0 %
GENERAL OPERATIONS
BUILDING
Food Bank of the Southern Tier
Income Statement
DISASTER RELIEF-19
8/12/2020 10:10:49 AM Page 3
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
RUBBISH & TRASH REMOVAL $13.00 $68.00 $0.00 $0.00 $0.00 0 %
TOTAL BUILDING $13.00 $68.00 $0.00 $0.00 $0.00 0 %
GENERAL OFFICE
OFFICE SUPPLIES $310.19 $1,218.77 $0.00 $0.00 $0.00 0 %
PROGRAM & EDUCATIONAL $2,999.10 $4,543.12 $0.00 $0.00 $0.00 0 %
OFFICE EQUIPMENT / FURNITURE $1,421.82 $1,421.82 $0.00 $0.00 $0.00 0 %
COMPUTER EQUIPMENT $149.99 $387.95 $0.00 $0.00 $0.00 0 %
MISCELLANEOUS $0.00 $150.00 $0.00 $0.00 $0.00 0 %
TOTAL GENERAL OFFICE $4,881.10 $7,721.66 $0.00 $0.00 $0.00 0 %
TECHNOLOGY/SERVICES
EQUIPMENT LEASE & REPAIR $7,471.09 $11,457.52 $0.00 $0.00 $0.00 0 %
LICENSEING FEES $0.00 $26.00 $0.00 $0.00 $0.00 0 %
TELEPHONE $5.04 $453.82 $0.00 $0.00 $0.00 0 %
TOTAL TECHNOLOGY/SERVICES $7,476.13 $11,937.34 $0.00 $0.00 $0.00 0 %
STAFF EXPENSES
MILEAGE $652.39 $2,495.28 $0.00 $0.00 $0.00 0 %
HOST FOOD & BEVERAGE $2,430.00 $8,570.57 $0.00 $0.00 $0.00 0 %
Total STAFF EXPENSES $3,082.39 $11,065.85 $0.00 $0.00 $0.00 0 %
CONTRACT SERVICES
OTHER $9,175.00 $13,112.50 $0.00 $0.00 $0.00 0 %
TOTAL CONTRACT SERVICES $9,175.00 $13,112.50 $0.00 $0.00 $0.00 0 %
TOTAL GENERAL OPERATIONS $24,627.62 $43,905.35 $0.00 $0.00 $0.00 0 %
DEVELOPMENT/PR
SPECIAL EVENTS
OTHER MISC. EVENT EXPENSE $520.00 $4,450.00 $0.00 $0.00 $0.00 0 %
TOTAL SPECIAL EVENTS $520.00 $4,450.00 $0.00 $0.00 $0.00 0 %
DIRECT MAIL
DIGITAL SERVICES $0.00 $2,600.00 $0.00 $0.00 $0.00 0 %
TOTAL DIRECT MAIL $0.00 $2,600.00 $0.00 $0.00 $0.00 0 %
GEN. DEVELOPMENT / PR EXPENSE
ADVERTISING/PROMOTIONS $0.00 $27,062.00 $0.00 $0.00 $0.00 0 %
TOTAL GEN. DEV. / PR EXPENSE $0.00 $27,062.00 $0.00 $0.00 $0.00 0 %
TOTAL DEVELOPMENT/PR $520.00 $34,112.00 $0.00 $0.00 $0.00 0 %
Food Bank of the Southern Tier
Income Statement
DISASTER RELIEF-19
8/12/2020 10:10:49 AM Page 4
CURRENT
MONTH
06/01/2020
06/30/2020
CURRENT YTD
ACTUAL
01/01/2020
06/30/2020
LAST YTD
ACTUAL
01/01/2019
06/30/2019
PROJECTION
TO DATE
01/01/2020
06/30/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TOTAL EXPENSES $305,169.33 $1,656,667.95 $0.00 $0.00 $0.00 0 %
NET BEFORE CAP CAMP ALLOC ($96,584.40) $1,408,024.07 $0.00 $0.00 $0.00 0 %
NET BEFORE NON-OPERATING ($96,584.40) $1,408,024.07 $0.00 $0.00 $0.00 0 %
NON-OPERATING ADJUST.
EQUIPMENT/FURNITURE PURCHASES $0.00 $33,580.83 $0.00 $0.00 $0.00 0 %
TOTAL NON-OPER ADJUST $0.00 $33,580.83 $0.00 $0.00 $0.00 0 %
NET SURPLUS/(DEFICIT) ($96,584.40) $1,441,604.90 $0.00 $0.00 $0.00 0 %
Food Bank of the Southern Tier
Income Statement
DISASTER RELIEF-19
8/12/2020 10:10:49 AM Page 5
The Food Bank of the Southern Tier FINANCIAL REPORT – [June 2020]
% to Budget Guideline (Month 6 of 12): 50% YTD Actual to Budget: 95% Total Income LAST YTD: 44% Total Income 75% Total Expenses 44% Total Expenses
OVERALL Please note, your package includes 3 Income Statements: Regular Operating, Disaster Relief and Combined. The Combined Statement is the first one. The narrative below is based on the Combined Statement.
• Fundraising continues to surge. We are doing our best to identify regular operating vs disaster relief donations and will make Q2 adjustments accordingly.
• TEFAP food and admin support continue to roll in. This should continue throughout 2020. • Disaster Relief expenses have totaled $701k thru June. • Wholesale supply chains continue to be tight. • Most MFP and Youth Program activity are paused as we have transitioned to Disaster Relief Agencies. • Net Income is currently $3mil ahead of last year.
INCOME STATEMENT:
(Percentages Relate to Budget Projection) Revenue Items: Agency Food: 115%
Above target. TEFAP is at 183% (current projections only reflect actual activity thru Q1). HPNAP Wholesale includes the Nourish NY initiative and will see a Q2 adjustment. General Wholesale is expected to lag as we have numerous DR grants paying for product.
MFP Food: 74%
Youth Programs Food: 60%
Disaster Relief: 0%
Above target. Little financial activity in June. CFD distributions hit in DR accounting. Senior sites receiving food boxes packed at Hub’s also hitting DR accounting. Above target. Most Youth Programs are on pause until Fall. We have seen strong Wholesale purchasing from a couple Summer Food Programs though. There are no current projections as these “agencies” were activated in mid-March. We will provide Q2 updated projections. The activity in this “Food” section of the Income Statement will represent HPNAP and TEFAP supported purchases along with the internal FBST SM. General Wholesale food expenditures will be recorded in the “Other Food” line as an expense only (supported by Fundraising).
Donated Product: 47%
Near target. Still tough to find room in our freezer with all the TEFAP. Not seeing a lot of shelf-stable donated available to us.
HPNAP General Operating: 43% Below target. Operations Support will mostly be spent in the second half. Operating Income will have a heavier spend in first half of year.
Other Contracts/Programs: 155%
Above target. We continue to see TEFAP Admin receipts roll in (Q2 Adj).
Food Bank of the Southern Tier Page 2 Financial Report – June 2020
EXPENSE ITEMS: Personnel: 53% Near target. Operating is on target at 50%. Disaster Relief costs
make up the difference (will be included in Q2 DR projections).
Agency Food: 124% MFP Food: 84% Youth Programs Food: 37% Disaster Relief: 0%
Above target. TEFAP! Above target. TEFAP! Most MFP activity transitioned to CFD’s. Below target. Most Youth Programs, except Summer Food, currently on hold. There are no current projections as these “agencies” were activated in mid-March. We will provide Q2 updated projections. The activity in this “Food” section of the Income Statement will represent HPNAP and TEFAP supported purchases along with the internal FBST SM. General Wholesale food expenditures will be recorded in the “Other Food” line as an expense only (supported by Fundraising).
Other Program Food: 196% Product Acquisition Freight: 22% Donated Product: 47%
Above target. This is the section where FBST-funded wholesale food expenses will get recorded, as they relate to our Disaster Relief efforts. As noted above, we have yet to add those projections (Q2). Otherwise, very seasonal here with Turkey Drive and Healthy Harvest expenses. Below target. The expected strong flow of TEFAP product should help keep this number in good shape throughout the year. Also, Feeding America is paying the freight charges on all “Choice” loads. Near target.
Warehouse/Distribution: 91% Above target. The regular Operating Co. (“31”) is at 58%. Vehicle
Maintenance and Equipment Maintenance took some unexpected hits in Q1. A one-time annual purchase in General Supplies ($7,800) is providing a seasonal imbalance there. Otherwise, COVID related expenses are diving a large portion of the overage, including the new vehicle purchase. They will be recognized in the Q2 adj’s.
General Operations: 57% Near target. Regular Operating is on target (51%) while Covid expenses make up the rest. Computer Equipment expenses for P2 upgrade (Primarius inventory software) occurred in January. Staff Development includes March charges to facilitate focus group to examine employee climate survey results. Bank Service Fees are over budget due to the extraordinary level of fundraising.
Fund-Raising/Donations: 134.46%
Above seasonal average of 39.16%. Regular Operating Fundraising is at 85% while the rest is on the Disaster Relief books.
*Please note that seasonal comparisons for the individual lines can be accomplished by looking at 2019 Y-T-D totals (we only have one year of history with the “new” fundraising categories).
Other Income: 58%
Above target. Interest Income is light. Couple one-time type revenue receipts. Rent income ended in April.
Food Bank of the Southern Tier Page 3 Financial Report – June 2020
Development/PR: 30% Advocacy & Education: 4%
Below target. Regular Operating is at 22% while Covid expenses make up the rest. Highly seasonal Operating cost centers in the Development budget. COVID/Bezos expenses are at $33k thru May. Below target/as expected. Seasonal here also. Much of the financial related efforts (conferences, etc.) are on hold right now.
HPNAP Operation Support 8% NON-OPERATING ITEMS: Cap. Camp. Allocations: 50%
Below target. Remaining funds from 2018-2020 contract spent in January. The rest of the budget will be spent in the second half of the year (normal seasonality). On target/as expected. Internally controlled. Truck Campaign allocations expected to end in 2022.
Program Food Accounting Distinctions:
1. There is MFP HPNAP Shared Maintenance income but no expense (acquisition costs are reimbursable).
2. There is BackPack Wholesale expense but no income (the Food Bank pays for this program expense).
3. There is Agency Shared Maintenance income but no expense (it is donated product).
4. Inter-Affiliate Food expenses are recouped in Shared Maintenance revenue.
5. Other Program Food expenses are paid for by matching grants and fundraising.
2020 2020 % ChangeQ2 Adjusted Q1 Adjusted Variance Q2 vs. Q1
REVENUEFOOD DISTRIBUTIONAGENCIES
SHARED MAINTENANCE $163,532 $163,532 $0 0%WHOLSALE FOOD $1,890,149 $1,398,029 $492,120 35%TEFAP FOOD $5,380,060 $1,346,657 $4,033,403 300%TOTAL AGENCY FOOD $7,433,741 $2,908,218 $4,525,523 156%
MOBILE FOOD PANTRIESSHARED MAINTENANCE $60,826 $297,380 ($236,554) -80%WHOLSALE FOOD $216,610 $78,801 $137,809 175%TEFAP FOOD $1,102,797 $827,797 $275,000 33%TOTAL MOBILE FOOD PANTRIES $1,380,233 $1,203,978 $176,255 15%
YOUTH PROGRAMSSHARED MAINTENANCE $28,092 $27,092 $1,000 4%WHOLSALE FOOD $90,723 $25,000 $65,723 263%TEFAP FOOD $67,750 $67,750 $0 0%TOTAL YOUTH PROGRAMS $186,565 $119,842 $66,723 56%
TOTAL FOOD DISTRIBUTION $9,000,539 $4,232,038 $4,768,501 113%
DONATED PRODUCTDONATED PRODUCT $5,372,836 $5,372,836 $0 0%TOTAL DONATED PRODUCT $5,372,836 $5,372,836 $0 0%
GRANTS / PROGRAMSHPNAP GENERAL OPERATING
OPERATIONS SUPPORT $171,018 $171,018 $0 0%OPERATIONS SUPPORT SEED GRANT $0 $6,402 ($6,402) -100%AGENCY SANITATION SUPPLIES $2,200 $2,200 $0 0%TRANSPORTATION GRANT $23,875 $23,875 $0 0%OPERATING INCOME (HPNAP) $283,864 $288,483 ($4,619) -2%OPERATING INCOME (HPNAP) COLA $0 $0 $0 #DIV/0!OPERATING INCOME (JSY) $122,119 $124,221 ($2,102) -2%TOTAL HPNAP OPERATING $603,076 $616,199 ($13,123) -2%
OTHER GRANTS / PROGRAMSCHEMUNG COUNTY $30,000 $30,000 $0 0%NOEP $63,135 $65,000 ($1,865) -3%TEFAP ADMIN $419,746 $325,538 $94,208 29%VENISON PROGRAM $11,307 $11,307 $0 0%BACKPACK REIMBURSEMENT $0 $0 $0 #DIV/0!TOTAL OTHER GRANTS / PGMS $524,188 $431,845 $92,343 21%
TOTAL GRANTS / PROGRAMS $1,127,264 $1,048,044 $79,220 8%
FUNDRAISING / DONATIONSCAUSE MARKETING $451,792 $438,850 $12,942 3%SPECIAL EVENTS $100,000 $269,300 ($169,300) -63%DIRECT MAIL $1,510,876 $920,000 $590,876 64%ONLINE GIVING $392,720 $245,000 $147,720 60%PERSONAL SOLICITATION $115,000 $150,800 ($35,800) -24%GENERAL DEVELOPMENT GRANTS $542,167 $323,250 $218,917 68%WHITE MAIL $894,875 $600,000 $294,875 49%ALL OTHER PRIVATE SUPPORT $196,006 $170,000 $26,006 15%TOTAL FUNDRAISING/DONATIONS $4,203,436 $3,117,200 $1,086,236 35%
Food Bank of the Southern Tier
2020 2020 % ChangeQ2 Adjusted Q1 Adjusted Variance Q2 vs. Q1
OTHER INCOMEOTHER INCOME $235,571 $64,757 $170,814 264%TOTAL OTHER INCOME $235,571 $64,757 $170,814 264%
TOTAL REVENUE $19,939,646 $13,834,875 $6,104,771 44%
EXPENSES
PERSONNEL EXPENSESSALARIES $2,148,333 $2,148,333 $0 0%FRINGE BENEFITS $536,867 $536,867 $0 0%OTHER $13,750 $13,750 $0 0%TOTAL PERSONNEL EXPENSES $2,698,950 $2,698,950 $0 0%
FOOD EXPENSEAGENCIES
WHOLESALE FOOD $1,667,406 $1,215,677 $451,729 37%TEFAP FOOD $5,380,060 $1,346,657 $4,033,403 300%TOTAL AGENCIES $7,047,466 $2,562,334 $4,485,132 175%
MOBILE FOOD PANTRIESMFP SHARED MAINTENANCE $5,000 $96,999 ($91,999) -95%WHOLESALE FOOD $211,332 $84,358 $126,974 151%TEFAP FOOD $1,102,797 $827,797 $275,000 33%TOTAL MOBILE FOOD PANTRIES $1,319,129 $1,009,154 $309,975 31%
YOUTH PROGRAMSSHARED MAINTENANCE $27,092 $27,092 $0 0%WHOLESALE FOOD $249,765 $188,722 $61,043 32%TEFAP FOOD $67,750 $67,750 $0 0%TOTAL YOUTH PROGRAMS $344,607 $283,564 $61,043 22%
TOTAL FOOD EXPENSE $8,711,202 $3,855,052 $4,856,150 126%
OTHER FOOD EXPENSESOTHER FOOD/PROGRAM
OTHER FOOD/PROGRAM $175,887 $195,971 ($20,084) -10%TOTAL OTHER FOOD/PROGRAM $175,887 $195,971 ($20,084) -10%
PRODUCT ACQUISITION FREIGHTPRODUCT FREIGHT $43,875 $111,018 ($67,143) -60%TOTAL PRODUCT FREIGHT $43,875 $111,018 ($67,143) -60%
TOTAL OTHER FOOD EXPENSES $219,762 $306,989 ($87,227) -28%
DONATED PRODUCTDONATED PRODUCT $5,372,836 $5,372,836 $0 0%TOTAL DONATED PRODUCT $5,372,836 $5,372,836 $0 0%
WAREHOUSE / DISTRIBUTIONVEHICLE $109,246 $104,446 $4,800 5%WAREHOUSE $38,500 $33,000 $5,500 17%PRODUCTION ROOM $12,000 $12,000 $0 0%TOTAL WAREHOUSE / DISTRIBUTION $159,746 $149,446 $10,300 7%
2020 2020 % ChangeQ2 Adjusted Q1 Adjusted Variance Q2 vs. Q1
GENERAL OPERATIONSBUILDING $165,486 $165,486 $0 0%GENERAL OFFICE $106,603 $84,274 $22,329 26%TECHNOLOGY/SERVICES $90,789 $101,184 ($10,395) -10%STAFF EXPENSES $20,266 $57,943 ($37,677) -65%CONTRACT SERVICES $329,743 $318,493 $11,250 4%TOTAL GENERAL OPERATIONS $712,887 $727,380 ($14,493) -2%
DEVELOPMENT/PRSPECIAL EVENTS $29,275 $51,050 ($21,775) -43%DIRECT MAIL $296,125 $294,000 $2,125 1%GEN. DEVELOPMENT / PR EXPENSE $79,596 $79,596 $0 0%TOTAL DEVELOPMENT/PR $404,996 $424,646 ($19,650) -5%
ADVOCACY & EDUCATIONADVOCACY & EDUCATION $2,000 $7,500 ($5,500) -73%TOTAL ADVOCACY & EDUCATION $2,000 $7,500 ($5,500) -73%
AGENCY CAPACITY BUILDINGOPERATION SUPPORT $173,218 $179,620 ($6,402) -4%TOTAL HPNAP OPERATION SUPPORT $173,218 $179,620 ($6,402) -4%
TOTAL EXPENSES $18,455,597 $13,722,419 $4,733,178 34%
NET BEFORE CAP CAMPAIGN ALLOC $1,484,049 $112,456 $1,371,593 1220%
CAPITAL CAMPAIGN ALLOCATIONSCAPITAL CAMPAIGN ALLOCATIONS $0 $0 $0 #DIV/0!TRUCK CAMPAIGN ALLOCATIONS $48,431 $48,431 $0 0%TOTAL CAP CAMPAIGN ALLOC $48,431 $48,431 $0 0%
NET BEFORE CAPITAL EXPENSES $1,532,480 $160,887 $1,371,593 853%
CAPITAL EXPENSESCAPITAL EQUIPMENT $0 $0 $0 #DIV/0!EQUIPMENT/FURNITURE PURCHASES $0 $0 $0 #DIV/0!CAPITAL IMPROVEMENTS $0 $0 $0 #DIV/0!TOTAL CAPITAL EXPENSES $0 $0 $0 #DIV/0!
NET BEFORE NON-OPERATING $1,532,480 $160,887 $1,371,593 853%
NON-OPERATING ADJUSTMENTSADVERTISING - OTHER $0 $0 $0 #DIV/0!TOTAL NON-OPERATING ADJUSTMENT $0 $0 $0 #DIV/0!
NET SPPLUS/DEFICT $1,532,480 $160,887 $1,371,593 853%
Beginning Surplus/Deficit $160,887A/C # A/C Name Current $$ Adjusted $$ Change Net Effect
31-4142-821 Agency HPNAP WH Revenue $515,860 $516,890 $1,03031-9313-821 Agency HPNAP WH Expense $515,860 $516,890 ($1,030)31-4125-821 Agency HPNAP PRODUCE Revenue $61,371 $59,524 ($1,847)31-9310-821 Agency HPNAP PRODUCE Expense $61,371 $59,524 $1,84731-3213-821 Agency HPNAP HF WH + PRODUCE $86,585 $86,462 ($123)31-4135-823 MFP HPNAP SM $200,381 $55,826 ($144,555)31-4142-823 MFP HPNAP WH Revenue $11,104 $34,536 $23,43231-9311-823 MFP HPNAP WH Expense $11,104 $34,536 ($23,432)31-4125-823 MFP HPNAP PRODUCE Revenue $57,418 $25,196 ($32,222)31-9310-823 MFP HPNAP PRODUCE Expense $57,418 $25,196 $32,22231-3213-823 MFP HPNAP HF WH + PRODUCE $10,279 $8,960 ($1,319)31-3228-521 Operations Support Seed Grant Revenue $6,402 $0 ($6,402)31-9318-521 Operations Support Seed Grant Expense $6,402 $0 $6,40231-3211-XXX Operating Income (HPNAP) $288,483 $283,864 ($4,619)31-4130-812 MFP General SM Revenue $96,999 $5,000 ($91,999)31-9301-812 MFP General SM Expense $96,999 $5,000 $91,99931-4158-814 Agencies - TEFAP Food Revenue $1,346,657 $5,380,060 $4,033,40331-9308-812 Agencies - TEFAP Food Expense $1,346,657 $5,380,060 ($4,033,403)31-4158-812 MFP - TEFAP Food Revenue $827,797 $1,102,797 $275,00031-9308-812 MFP - TEFAP Food Expense $827,797 $1,102,797 ($275,000)31-XXXX-507 YP Summer Programs General SM Revenue $0 $1,000 $1,00031-3218-507 YP Summer Programs WH Revenue $25,000 $71,000 $46,00031-9329-507 YP Summer Programs WH Expense $21,739 $64,680 ($42,941)31-XXXX-821 Agency NOURISH NY Revenue $0 $452,546 $452,54631-XXXX-821 Agency HF NOURISH NY $0 $40,514 $40,51431-XXXX-821 Agency NOURISH NY Expense $0 $452,546 ($452,546)31-XXXX-823 MFP NOURISH NY Revenue $0 $135,764 $135,76431-XXXX-823 MFP HF NOURISH NY $0 $12,154 $12,15431-XXXX-823 MFP NOURISH NY Expense $0 $135,764 ($135,764)31-XXXX-507 YP NOURISH NY Revenue $0 $18,102 $18,10231-XXXX-507 YP HF NOURISH NY $0 $1,621 $1,62131-XXXX-507 YP NOURISH NY Expense $0 $18,102 ($18,102)31-5140-610 Cause Marketing $144,000 $156,942 $12,94231-5122-610 Selfless Elf Run $97,000 $0 ($97,000)31-5133-610 Empty Bowls $22,300 $0 ($22,300)31-5145-610 Tour de Keuka $90,000 $0 ($90,000)31-5147-610 Pack-a-thon $60,000 $0 ($60,000)31-5148-610 Special Events $0 $100,000 $100,00031-5202-611 Direct Mail + Harvester $920,000 $1,510,876 $590,87631-5214-611 Online Giving $160,000 $307,720 $147,72031-5125-611 Personal Solicitation $100,000 $64,200 ($35,800)31-3108-615 General Development Grants $323,250 $542,167 $218,91731-5111-611 Contributions - Individuals $600,000 $894,875 $294,87531-5119-611 All Other Private Support $170,000 $196,006 $26,00631-3211-814 TEFAP Administrative $325,538 $419,746 $94,208 $94,20831-5909-511 Annual Membership Fee Income $4,725 $3,550 ($1,175) ($1,175)31-XXXX-811 Sale of Garage $0 $171,989 $171,989 $171,98931-8027-618 Turkey Drive $74,267 $64,580 $9,687 $9,68731-9302-811 Inter-Affiliate Food Purchases $18,397 $5,000 $13,397 $13,39731-XXXX-811 Milk Drive $0 $1,000 ($1,000) ($1,000)
2020 Budget Changes - Second Quarter
Transaction Closed in AugustAdjust to Track
Adjust to Track$1,086,236
Trade Mitigation Admin Through Q4
$0 Adjust to Current Allocations Thru Q4
MFP Pause + Limited Ability to Provide Non-Nutritious Donated Product to Drive-Thru MFP's Upon Re-Start$0
$4,059 Expansion of Youth Programs Summer Distribution
($150,616) 2018/2020 Contract End + 2020/2021 Contract Adjustments + Seperating HPNAP MFP Spending from CFP Spending
$54,289 Nourish NY Program
Tompkins Farm Bureau Donantion for Milk to Agencies
Adjust to 2019 Final FundraisingAdjust to Track (Limited Storage for Loads From Other FB's)
31-9315-519 Adult Summer Food Program $1,000 $0 $1,000 $1,00031-8994-811 INVENTORY ADJUSTMENT $1,000 $4,000 ($3,000) ($3,000)31-9321-811 Product Acquisition Freight $87,143 $20,000 $67,143 $67,14331-8511-XXX Vehicle Maintenance $26,259 $31,059 ($4,800) ($4,800)31-9401-XXX Equipment Maintenance $16,500 $22,000 ($5,500) ($5,500)31-8998-410 Bank Chgs/Scvs Fees $24,396 $44,650 ($20,254) ($20,254)31-8821-410 Membership Fees / Dues $22,740 $19,820 $2,920 $2,92031-7735-410 Licensing Fees $61,937 $54,462 $7,475 $7,47531-8621-XXX Conference $23,700 $5,264 $18,436 $18,43631-8721-XXX Staff Development $10,840 $7,940 $2,900 $2,90031-8531-XXX Mileage $17,953 $11,304 $6,649 $6,64931-8531-523 Mileage $11,304 $7,127 $4,17731-7852-523 Program & Educational $9,425 $11,500 ($2,075)31-3211-523 Operating Income (JSY) $124,221 $122,119 ($2,102)31-8531-553 Mileage $7,127 $5,262 $1,86531-3117-553 Operating Income (NOEP) $65,000 $63,135 ($1,865)31-7904-XXX Food & Beverages $5,450 $1,800 $3,650 $3,65031-7729-611 Contract Services - Other $31,337 $42,587 ($11,250) ($11,250)31-8021-610 Empty Bowls $1,500 $0 $1,500 $1,50031-8018-610 Selfless Elf $22,000 $7,000 $15,000 $15,00031-8029-610 Tour de Keuka $14,000 $8,725 $5,275 $5,27531-8026-614 Digital Services $20,000 $22,125 ($2,125) ($2,125)31-8723-612 Advocacy Special Projects $7,500 $2,000 $5,500 $5,500
Net Before Non-Operating $1,532,480 $1,371,593
Ending Projected Surplus/Deficit $1,532,480 $1,371,593
Adjusted $$
$0
Reformated Due to COVIDReformated Due to COVID
Adjust to Track
$0
COVID Related Adjustments to JSY Activity$0
Adjust to TrackCancelled Due to COVID
Delays in Implementing P2 + Adjustment to Pantry Trak Fees
Most Activity Here Happened in the Disaster Relief Budget
Adjust to TrackActivity Paused Due to COVID
Most Activity Here Happened in the Disaster Relief Budget
COVID Related Adjustments to JSY Activity
Program Cancelled for 2020
Bad Compressor MotorReflects Tremendous Surge in Fundraising RevenueFeeding America has Waived their Q2 & Q3 Fees
Adjust to Track
Adjust to TrackCurrently, Most Product Arriving with Freight Paid
Total
A/C Name Comment2020 "Non-Budget" Expenditures- First Quarter
Activity Paused Due to COVID
2nd Quarter 2020 Budget Projections (Net Change = +$1,371,593)
Snapshot: Numerous changes, mostly COVID driven. Current projected Surplus is $1,532,480. Fundraising adjustments are a big driver of the surplus (+$1,086,236). TEFAP Admin and proceeds from the Sale of Our Garage also helped. TEFAP and Nourish NY have provided a tremendous boost to our product offering. Having all that product to store and distribute has caused us to move some of our Shared Maintenance revenues into next year though (no room for donated product). On the expense side, we’re seeing notable COVID related savings in Freight-In and Staff Expenses. As can be expected, the tremendous jump in Fundraising is leading to increases in Bank Fees.
Food - Agencies: Prior $2,908,218/New $7,433,741 Net = +$4,525,523 HPNAP WH: Nourish NY spending + 18-20 contract-end adj.’s (+$492,120). TEFAP Food: Current anticipated allocations thru year-end (+$4,033,403).
Food - MFP’s: Prior $1,203,978/New $1,380,233 Net = +$176,255 SM: Both HPNAP & General SM lowered as CFD’s have replaced MFP’s during the crisis (-$236,554). HPNAP WH: Nourish NY spending + reallocation of Seed Grants to Senior WH (+$137,809). TEFAP Food: Current anticipated allocations thru year-end (+$275,000). Food – Youth Programs: Prior $119,842/New $186,565 Net = +$66,723 General SM: Income from School Summer Programs (+$1,000). WH: Nourish NY spending (+$19,723) + Summer School Programs (+$46,000). Food - Donated Product: No Change
HPNAP General Operating: Prior $616,199/New $603,076 Net = -$13,123 Seed Grant: Reallocate 20/21 Grant (-$6,402). Operating Income: Final numbers on 18-20 Grant (-$4,619). JSY: COVID related program adjustments (-$2,102). Other Grants/Programs: Prior $431,845/New $524,188 Net = +$92,343 TEFAP Admin: Current allocations + Trade Mitigation thru Q4 (+$94,208). NOEP: Move some expense to 2nd half of 20/21 contract (-$1,865).
Fundraising: Prior $3,117,200/New $4,203,436 Net = +$1,086,236 Fundraising: Adjust to track across the board (+1,086,236). Other Income: Prior $64,757/New $235,571 Net = +$170,814 Annual Membership Fees: Adjust to track (-$1,175). Sale of Garage: Transaction closed in August (+$171,989).
Revenue
Personnel Expenses: No Change Food - Agencies: Prior $2,562,334/New $7,047,466 Net = +$4,485,132 HPNAP WH: Nourish NY spending + 18-20 contract-end adj.’s (+$451,729). TEFAP Food: Current anticipated allocations thru year-end (+$4,033,403). Food - MFP’s: Prior $1,009,154/New $1,319,129 Net = +$309,975 General SM: CFD’s replacing MFP’s + plenty of non-donated product available (-$91,999). HPNAP WH: Nourish NY spending + reallocation of Seed Grants to Senior WH (+$126,974). TEFAP Food: Current anticipated allocations thru year-end (+$275,000). Food – Youth Programs: Prior $283,564/New $344,607 Net = +$61,043 WH: Nourish NY spending (+$18,102) + Summer School Programs (+$42,941). Food – Other Expenses: Prior $306,989/New $219,762 Net = -$87,227 Turkey Drive: Adjust 2020 Spend to Reflect Final 2019 Fundraising (-9,687). Inter-Affiliate Purchases: Not receiving much product from other Food Banks (-13,397). Milk Drive: Tompkins County Farm Bureau grant (+$1,000). Adult Summer Food: No program this year (-$1,000). Inventory Adjustments: Adjust to track (+$3,000). Freight-In: Not receiving much donated product (-$67,143). Food - Donated Product: No Change Warehouse/Distribution: Prior $149,446/New $159,746 Net = +$10,300 Vehicle Maintenance: Adjust to track (+$4,800). Equipment Maintenance: Bad Compressor (+$5,500). General Operations: Prior $727,380/New $712,887 Net = -$14,493 General Office: JSY – more Program & Ed (+$2,075) + increased Bank Fees (+$20,254). Technology/Services: FA waived Q2 & Q3 Fees (-$2,920) + License Fees from delayed P2 (-$7,475). Staff Expenses: Conferences, Staff Dev, Mileage & Host Food all lower due to COVID (-$37,677). Contract Services: Contractor engagement to help alleviate workload in Development (+$11,250).
Development/PR: Prior $424,646/New $404,996 Net = -$19,650 Special Events: Cancelling of on-site events (-$21,775). Direct Mail: Increase to Digital Services (+$2,125). Advocacy & Education: Prior $7,500/New $2,000 Net = -$5,500 Special Projects: Suspension of activity (-$5,500). Agency Capacity Building: Prior $179,620/New $173,218 Net = -$6,402 Seed Grants: Reallocate funds(-$6,402). Capital Campaign Allocations: No Change Capital Expenses: No Change Non-Operating Adjustments: No Change
Expenses
ResearchQuestion COVID 2020 2020
819 Q2 Adjusted CHECK Original % ChangeREVENUEFOOD DISTRIBUTIONCOUNTY DR AGENCIESSHARED MAINTENANCE19-4130-812 GENERAL SM 2,000 2,000 0 2,000 #DIV/0!19-4135-821 HPNAP SM 52,427 52,427 0 52,427 #DIV/0!
TOTAL DR SHARED MAINTENANCE 54,427 54,427 0 0 54,427 #DIV/0!
WHOLSALE19-4142-821 HPNAP Wholesale 8,038 8,038 0 8,038 #DIV/0!19-4125-819 HPNAP PRODUCE 33,812 33,812 0 33,812 #DIV/0!19-4100-819 NOURISH NY 298,680 298,680 0 #DIV/0!19-3213-819 HPNAP HF's WH + PRODUCE 6,277 6,277 0 6,277 #DIV/0!19-3215-819 HF's NOURISH NY 26,739 26,739 0 #DIV/0!
TOTAL DR WHOLESALE 373,546 373,546 0 0 373,546 #DIV/0!
TEFAP19-4158-814 DR Agencies 1,850,000 1,850,000 0 1,850,000 #DIV/0!
TOTAL TEFAP 1,850,000 1,850,000 0 0 1,850,000 #DIV/0!
TOTAL AGENCY FOOD 2,277,973 2,277,973 0 0 2,277,973 #DIV/0!
TOTAL FOOD DISTRIBUTION 2,277,973 2,277,973 0 0 2,277,973 #DIV/0!
OTHER CONTRACTS / PROGRAMS19-3211-814 TEFAP Administrative 369,389 369,389 0 369,389 #DIV/0!
TOTAL OTHER GRANTS / PGMS 369,389 369,389 0 0 369,389 #DIV/0!
TOTAL GRANTS / PROGRAMS 369,389 369,389 0 0 369,389 #DIV/0!
FUNDRAISING / DONATIONSCAUSE MARKETING19-5140-819 Cause Marketing 7,984 7,984 0 7,984 #DIV/0!
TOTAL CAUSE MARKETING 7,984 7,984 0 0 7,984 #DIV/0!
SPECIAL EVENTS19-5148-819 Special Events 0 0 0 0 #DIV/0!
TOTAL SPECIAL EVENTS 0 0 0 0 0 #DIV/0!
DIRECT MAIL19-5201-611 Direct Mail + Harvester 0 0 0 0 #DIV/0!
TOTAL DIRECT MAIL 0 0 0 0 0 #DIV/0!
ONLINE GIVING19-5214-611 Online Giving 376,707 376,707 0 376,707 #DIV/0!
TOTAL ONLINE GIVING 376,707 376,707 0 0 376,707 #DIV/0!
PERSONAL SOLICITATION19-5125-611 Personal Solicitation 35,800 35,800 0
TOTAL PERSONAL SOLICITATION 35,800 35,800 0 0 35,800 #DIV/0!
GENERAL DEVELOPMENT GRANTS19-3106-615 Other 2,000 2,000 0 2,000 #DIV/0!19-3104-615 Corporations 903,214 903,214 0 903,214 #DIV/0!19-3105-615 Foundations 143,750 143,750 0 143,750 #DIV/0!
TOTAL GENERAL DEVELOPMENT GRANTS 1,048,964 1,048,964 0 0 1,048,964 #DIV/0!
WHITE MAIL19-5109-611 Contributions - Individuals 422,544 422,544 0 422,544 #DIV/0!
TOTAL WHITE MAIL 422,544 422,544 0 0 422,544 #DIV/0!
ALL OTHER PRIVATE SUPPORT19-5119-611 All Other Private Support 20,403 20,403 0 20,403 #DIV/0!
TOTAL ALL OTHER PRIVATE SUPPORT 20,403 20,403 0 0 20,403 #DIV/0!
TOTAL FUNDRAISING/DONATIONS 1,912,402 1,912,402 0 0 1,912,402 #DIV/0!
OTHER INCOME19-5905-819 Misc. Income 0 0 0 0 #DIV/0!
TOTAL OTHER INCOME 0 0 0 0 0 #DIV/0!
TOTAL REVENUE 4,559,764 4,559,764 0 0 4,559,764 #DIV/0!
EXPENSES
PERSONNEL EXPENSESSALARIES/FRINGES19-7100-819 Salaries 120,960 120,960 0 120,960 #DIV/0!19-7500-819 Fringe 10,080 10,080 0 10,080 #DIV/0!
TOTAL SALARIES/FRINGES 131,040 131,040 0 0 131,040 #DIV/0!OTHER19-7734-513 Contract Employment 0 0 0 0 #DIV/0!19-7734-811 Contract Employment 36,960 36,960 0 36,960 #DIV/0!
TOTAL OTHER 36,960 36,960 0 0 36,960 #DIV/0!
TOTAL PERSONNEL EXPENSES 168,000 168,000 0 0 168,000 #DIV/0!
FOOD EXPENSECOUNTY DR AGENCIESSHARED MAINTENANCE19-9301-811 General SM 2,000 2,000 0 2,000 #DIV/0!
TOTAL DR SHARED MAINTENANCE 2,000 2,000 0 0 2,000 #DIV/0!
WHOLESALE FOOD19-9311-821 HPNAP Wholesale 8,038 8,038 0 8,038 #DIV/0!19-9310-821 HPNAP PRODUCE 33,812 33,812 0 33,812 #DIV/0!19-9313-821 NOURISH NY 298,680 298,680 0 298,680 #DIV/0!
TOTAL AGENCIES WHOLESALE FOOD 340,530 340,530 0 0 340,530 #DIV/0!
TEFAP19-9308-814 DR Agencies 1,850,000 1,850,000 0 1,850,000 #DIV/0!
TOTAL TEFAP 1,850,000 1,850,000 0 0 1,850,000 #DIV/0!
TOTAL AGENCIES 2,192,530 2,192,530 0 0 2,192,530 #DIV/0!
TOTAL FOOD EXPENSE 2,192,530 2,192,530 0 0 2,192,530 #DIV/0!
OTHER FOOD EXPENSES19-9302-811 Inter-Affiliate Food Purchases 0 0 0 0 #DIV/0!19-9306-811 Healthy Harvest 0 0 0 0 #DIV/0!19-9315-811 Agency Food Line of Credit 0 0 0 0 #DIV/0!19-9338-811 Disaster Relief: Hub's & CFD's 205,695 205,695 0 205,695 #DIV/0!19-9339-811 Disaster Relief: Agencies 343,379 343,379 0 343,379 #DIV/0!
TOTAL OTHER FOOD/PROGRAM 549,074 549,074 0 0 549,074 #DIV/0!
PRODUCT ACQUISITION FREIGHT19-9321-811 Product Acquisition Freight 2,115 2,115 0 2,115 #DIV/0!
TOTAL PRODUCT FREIGHT 2,115 2,115 0 0 2,115 #DIV/0!
TOTAL OTHER FOOD EXPENSES 551,189 551,189 0 0 551,189 #DIV/0!
WAREHOUSE / DISTRIBUTIONVEHICLE19-8510-811 Fuel 500 500 0 500 #DIV/0!19-8511-811 Maintenance 0 0 0 0 #DIV/0!19-8512-811 Insurance 0 0 0 0 #DIV/0!19-8941-838 Vehicle Purchase 247,840 247,840 0 247,840 #DIV/0!19-9402-811 Truck Wrap and Design 6,274 6,274 0 6,274 #DIV/0!19-8943-811 Vehicle Rental 19,250 19,250 0 19,250 #DIV/0!19-8514-811 Other Vehicle Expense (HUT) 0 0 0 0 #DIV/0!
TOTAL VEHICLE 273,864 273,864 0 0 273,864 #DIV/0!
WAREHOUSE19-9401-811 Equipment Maintenance 0 0 0 0 #DIV/0!19-8311-811 General Supplies 7,500 7,500 0 7,500 #DIV/0!19-8311-812 MFP Supplies 1,500 1,500 0 1,500 #DIV/0!19-8999-811 Other Misc. Expense 0 0 0 0 #DIV/0!19-8271-838 Equipment Purchases 47,587 47,587 0 47,587 #DIV/0!
TOTAL WAREHOUSE 56,587 56,587 0 0 56,587 #DIV/0!
PRODUCTION ROOM19-9333-822 Packaging Supplies 19,000 19,000 0 19,000 #DIV/0!19-9337-822 Sanitation Supplies 2,150 2,150 0 2,150 #DIV/0!19-8999-822 Other Misc. Expense 0 0 0 0 #DIV/0!
TOTAL PRODUCTION ROOM 21,150 21,150 0 0 21,150 #DIV/0!
TOTAL WAREHOUSE / DISTRIBUTION 351,601 351,601 0 0 351,601 #DIV/0!
GENERAL OPERATIONSBUILDING19-8221-819 Business Insurance 0 0 0 0 #DIV/0!19-8321-410 Physical Plant Maintenance/Repairs 15,500 15,500 0 15,500 #DIV/0!19-8391-410 Physical Grounds Maintenance 795 795 0 795 #DIV/0!
19-8312-410 Janitorial 4,200 4,200 0 4,200 #DIV/0!19-8341-811 Rubbish & Trash Removal 100 100 0 100 #DIV/0!
TOTAL BUILDING 20,595 20,595 0 0 20,595 #DIV/0!
GENERAL OFFICE19-7811-819 Printing & Stationary 5,000 5,000 0 5,000 #DIV/0!19-7821-819 Duplicating & Copying 600 600 0 600 #DIV/0!19-7851-XXX Office Supplies 1,500 1,500 0 1,500 #DIV/0!19-7852-508 Program & Educational 16,750 16,750 0 16,750 #DIV/0!19-7861-819 Postage & Mailing 5,000 5,000 0 5,000 #DIV/0!19-8271-410 Office Equipment/Furniture 17,789 17,789 0 17,789 #DIV/0!19-8845-XXX Computer Equipment 1,000 1,000 0 1,000 #DIV/0!19-8999-819 Other Misc. Expense 0 0 0 0 #DIV/0!
TOTAL GENERAL OFFICE 47,639 47,639 0 0 47,639 #DIV/0!
TECHNOLOGY/SERVICES19-7725-819 Internet Services 0 0 0 0 #DIV/0!19-8241-819 Telephone 850 850 0 850 #DIV/0!31-8261-410 Equipment Service/Repair 240 240 0 240 #DIV/0!19-7735-819 Licensing Fees 0 0 0 0 #DIV/0!
TOTAL TECHNOLOGY/SERVICES 1,090 1,090 0 0 1,090 #DIV/0!
STAFF EXPENSES31-8531-XXX Mileage 5,300 5,300 0 5,300 #DIV/0!31-7904-XXX Food & Beverages 9,000 9,000 0 9,000 #DIV/0!
Total STAFF EXPENSES 14,300 14,300 0 0 14,300 #DIV/0!
CONTRACT SERVICESACCOUNTING19-7729-410 Other 53,736 53,736 0 53,736 #DIV/0!19-7729-410 Other 13,488 13,488 0 13,488 #DIV/0!
TOTAL CONTRACT SERVICES 67,224 67,224 0 0 67,224 #DIV/0!
TOTAL GENERAL OPERATIONS 150,848 150,848 0 0 150,848 #DIV/0!
DEVELOPMENT/PRSPECIAL EVENTS19-8016-508 Event Expense/Misc. 0 0 0 0 #DIV/0!19-8016-811 Event Expense/Misc. 7,000 7,000 0 7,000 #DIV/0!
TOTAL SPECIAL EVENTS 7,000 7,000 0 0 7,000 #DIV/0!
DIRECT MAIL19-8051-819 Direct Mail 9,662 9,662 0 9,662 #DIV/0!19-8026-838 Digital Services 8,900 8,900 0 8,900 #DIV/0!
TOTAL DIRECT MAIL 18,562 18,562 0 0 18,562 #DIV/0!
GEN. DEVELOPMENT / PR EXPENSE19-8111-614 Public Relations 3,000 3,000 0 3,000 #DIV/0!19-8109-614 Advertising/Promotions 37,100 37,100 0 37,100 #DIV/0!
TOTAL GEN. DEV. / PR EXPENSE 40,100 40,100 0 0 40,100 #DIV/0!
TOTAL DEVELOPMENT/PR 65,662 65,662 0 0 65,662 #DIV/0!
ADVOCACY & EDUCATIONADVOCACY & EDUCATION19-8723-819 Special Projects 0 0 0 0 #DIV/0!
TOTAL ADVOCY & EDUCATION 0 0 0 0 0 #DIV/0!
AGENCY CAPACITY BUILDINGOPERATION SUPPORT19-9325-819 FBST Operations Support 0 0 0 0 #DIV/0!19-9337-819 Agency Sanitation Supplies 0 0 0 0 #DIV/0!
TOTAL HPNAP OPERATION SUPPORT 0 0 0 0 0 #DIV/0!
TOTAL EXPENSES 3,479,830 3,479,830 0 0 3,479,830 #DIV/0!
NET BEFORE CAPITAL EXPENSES 1,079,934 1,079,934 0 0 1,079,934 #DIV/0!
CAPITAL EXPENSES19-8913-819 CAPITAL EQUIPMENT 0 0 0 0 #DIV/0!19-8911-819 EQUIPMENT/FURNITURE PURCHASES >$5,000 0 0 0 0 #DIV/0!19-8380-819 CAPITAL IMPROVEMENTS 0 0 0 0 #DIV/0!
TOTAL CAPITAL EXPENSES 0 0 0 0 0 #DIV/0!
NEY SURPLUS/(DEFICIT) 1,079,934 1,079,934 0 0 1,079,934 #DIV/0!
2nd Quarter 2020 DR Budget Projections (Net Change = +$1,079,934)
Snapshot: “DR Agencies” (CFD’s & Hub’s) are utilizing Nourish NY and TEFAP to help address emergency food needs. The Bezos grant and FBST internal grants are being used to purchase food and personal care items for the DR Agencies and Traditional Agencies (“Other” Food Expenses). Vehicle and Equipment purchases plus client outreach efforts are being supported by Bezos & FA grants. Fundraising and TEFAP Admin providing financial support.
Food – DR Agencies: Prior $0/New $2,277,973 Net = +$2,277,973 SM: Both General and HPNAP SM being accessed (+$54,127). HPNAP WH: Access to Nourish NY, Produce and Milk (+$373,546). TEFAP Food: Current anticipated allocations thru year-end (+$1,850,000). Other Grants/Programs: Prior $0/New $369,389 Net = +$369,389 TEFAP Admin: Couple CARES Act related receipts in the Spring (+$369,389).
Fundraising: Prior $0/New $1,912,402 Net = +$1,912,403 Fundraising: Identified DR Fundraising thru July (+1,912,403). Personnel Expenses: Prior $0/New $168,000 Net = +$168,000 Salaries/Fringes: Hazard Pay + Bonuses (+$131,040). Contract Employment: Warehouse Worker + couple AmeriCorps Workers (+$36,960). Food - DR Agencies: Prior $0/New $2,192,530 Net = +$2,192,530 General SM: Rev + Exp (+$2,000). HPNAP WH: Access to Nourish NY, Produce and Milk (+$340,530). TEFAP Food: Current anticipated allocations thru year-end (+$1,850,000). Food – Other Expenses: Prior $0/New $551,189 Net = +551,189 Hub’s & CFD’s: FBST & Bezos grants (+$205,695). Agencies: FBST & Bezos grants (+$343,379). Freight-In: Freight for truckload of soap (+$2,115). Warehouse/Distribution: Prior $0/New $351,601 Net = +$351,601 Vehicle: Truck & Van purchases with wraps + truck rentals and reefer fuel (+$273,864). Warehouse: Equipment purchases + Packaging Supplies + CFD site equipment (+$56,587). Production Room: Boxes + Sanitation Supplies (+$21,150). General Operations: Prior $0/New $150,848 Net = +$150,848 Building: COVID ready bathrooms and Production Room + enhanced Janitorial services (+$20,595). General Office: Call em All + New Phone System + General Supplies + Postage (+$47,639). Technology/Services: Phone charges + misc. repair (+$1,090). Staff Expenses: Mileage + Staff lunches (+$14,300). Contract Services: FA Grant for evaluations/assessments + Gift Entry services (+$67,224).
Development/PR: Prior $0/New $65,662 Net = +65,662 Special Events: Port-a-Potties for CFD’s (+$7,000). Direct Mail: Increase to DM & Digital Services (+$18,562). PR Expense: Bezos Grant for Find Food Campaign + Phone-a-Thon + FBST Masks (+$40,100).
Revenue
Expenses
07/31/2020 12/31/2019
ASSETS
CASH - OPERATING $4,596,005.89 $1,678,451.32
ACCTS. RECEIVABLE $41,140.00 $74,209.14
CAMPAIGN RECEIVABLE $54,719.52 $56,349.78
CONTRACTS / GRANTS RECEIVABLE $308,727.17 $291,788.93
INVESTMENT MANAGEMENT $1,745,345.53 $1,795,888.77
PREPAIDS $24,928.58 $49,048.92
PURCHASE FOOD INVENTORY $457,507.81 $343,810.00
IN-KIND DONATED/TEFAP FOOD $2,615,753.53 $1,508,134.86
PROPERTY, PLANT AND EQUIPMENT $3,226,231.41 $3,409,559.33
TOTAL ASSETS $13,070,359.44 $9,207,241.05
LIABILITIES AND FUND BALANCE
LIABILITIES
ACCOUNTS PAYABLE $332,944.86 $206,023.51
DEFERRED INCOME $14,042.22 $131,856.24
DEFERRED INVENTORY $2,615,753.53 $1,508,134.86
ACCRUED LIABILITY $217,627.65 $245,452.56
TOTAL LIABILITIES $3,180,368.26 $2,091,467.17
FUND BALANCE
UNRESTRICTED FUNDS $9,267,588.19 $6,465,119.52
RESTRICTED-ENDOWMENT FUND $45,520.36 $45,520.36
BUILDING FUND $470,246.00 $470,246.00
TEMP. RESTRICTED TRK CAMPAIGN $106,636.63 $134,888.00
TOTAL FUND BALANCE $9,889,991.18 $7,115,773.88
TOTAL LIABILITIES AND FUND BALANCE $13,070,359.44 $9,207,241.05
BEGINNING BALANCE WITH CURRENT YEAR ADJUSTMENTS $7,115,623.88 $6,941,900.01
NET SURPLUS/(DEFICIT) $2,774,367.30 $173,873.87
ENDING FUND BALANCE $9,889,991.18 $7,115,773.88
Net Surplus/Deficit is the total of Total Operations and Truck Campaign
Food Bank of the Southern Tier
Balance Sheet
8/26/2020 12:26:41 PM Page 1
Food Bank of the Southern TierCash Flow Forecast
JUNE 20 to DECEMBER 20
WEEK ENDING RECEIPTS DISBURSEMENTS NET CHANGE BALANCE
BAL. BROUGHT FORWARD 4,596,005.898/7/2020 110,452.68 D,E,F 339,641.14 A,B (229,188.46) 4,366,817.438/14/2020 659,946.67 D,F,K,L 232,669.84 B,M 427,276.83 4,794,094.268/21/2020 88,946.49 D,F 209,334.39 A,B,J (120,387.90) 4,673,706.368/28/2020 71,063.74 D,F 242,360.26 B (171,296.52) 4,502,409.84
0.00 4,502,409.84MONTHLY TOTAL 930,409.58 1,024,005.63 (93,596.05) 4,502,409.84
WEEK ENDING9/4/2020 86,636.00 D,F 170,000.00 A,H (83,364.00) 4,419,045.849/11/2020 190,091.00 D,F,I 60,000.00 130,091.00 4,549,136.849/18/2020 86,636.00 D,F 170,000.00 A,H (83,364.00) 4,465,772.849/25/2020 86,637.00 D,F 50,000.00 36,637.00 4,502,409.84
0.00 4,502,409.84MONTHLY TOTAL 450,000.00 450,000.00 0.00 4,502,409.84
WEEK ENDING10/2/2020 76,635.00 D,F 120,000.00 A,H (43,365.00) 4,459,044.8410/9/2020 140,000.00 D,F,I 60,000.00 80,000.00 4,539,044.8410/16/2020 96,837.00 D,F 120,000.00 A,H (23,163.00) 4,515,881.8410/23/2020 86,437.00 D,F 50,000.00 36,437.00 4,552,318.8410/30/2020 50,091.00 100,000.00 A,H (49,909.00) 4,502,409.84MONTHLY TOTAL 450,000.00 450,000.00 0.00 4,502,409.84
3 MONTH RECAP 1,830,409.58 1,924,005.63 (93,596.05) BEGIN BAL ENDING BAL
MONTH OF NOVEMBER 450,000.00 450,000.00 0.00 4,502,409.84 0.00MONTH OF DECEMBER 450,000.00 450,000.00 0.00 4,502,409.84 0.00MONTH OF JANUARY 450,000.00 450,000.00 0.00 0.00 0.00
6 MONTH RECAP 3,180,409.58 3,274,005.63 (93,596.05) 4,596,005.89 4,502,409.84 A INCLUDES 2 WEEKS PAYROLL $77,860 & $77,618B INCLUDES FOOD PURCHASES $144,171 & $66,522 & $34,349 & $216,411C INCLUDES TEFAPD A/R PAYMENTSE INCLUDES HPNAP REIMBURSEMENT $12,709.F DONATIONS/DIRECT MAIL G INCLUDES NOEP PAYMENT H FUTURE FOOD PURCHASES I FUTURE HPNAP REIMBURSEMENTS J DIRECT MAIL EXPENSE $46,228K SALE OF GARAGE $171,989L FEEDING AMERICA GRANT 323,736M OPERATION SUPPORT $158,414
PROJECTED CASH FLOW
BALANCEACTUAL CASH
BALANCEMAY 4,217,840.95 4,253,477.71JUNE 4,662,740.82 4,732,569.00JULY 4,591,699.17 4,596,005.89
MAY- REVENUE WAS MORE THAN ANTICIPATED WITH COVID DONATIONS AND EXPENSES WERE ON TARGET
JUNE- REVENUE WAS MORE THAN ANTICIPATED WITH COVID DONATIONS AND EXPENSES WERE ON TARGET
JULY - REVENUE AND EXPENSES WERE ON TARGET
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
REVENUE
FOOD DISTRIBUTION
AGENCIES
SHARED MAINTENANCE
GENERAL $1,851.93 $20,205.58 $22,483.92 $28,327.25 $48,561.00 42 %
HPNAP $16,309.77 $64,883.17 $63,965.96 $67,066.40 $114,971.00 56 %
TOTAL SHARED MAINTENANCE $18,161.70 $85,088.75 $86,449.88 $95,393.65 $163,532.00 52 %
WHOLSALE
GENERAL $33,705.17 $265,486.37 $429,168.41 $401,776.06 $688,759.00 39 %
HPNAP $29,720.23 $539,076.40 $233,349.98 $623,282.86 $1,068,485.00 50 %
HANDLING FEES $4,537.59 $76,870.02 $34,648.71 $77,527.86 $132,905.00 58 %
TOTAL WHOLESALE $67,962.99 $881,432.79 $697,167.10 $1,102,586.78 $1,890,149.00 47 %
TEFAP
TEFAP INCOME $341,370.29 $2,800,514.73 $1,072,416.40 $3,138,368.31 $5,380,060.00 52 %
TOTAL TEFAP $341,370.29 $2,800,514.73 $1,072,416.40 $3,138,368.31 $5,380,060.00 52 %
TOTAL AGENCY FOOD $427,494.98 $3,767,036.27 $1,856,033.38 $4,336,348.74 $7,433,741.00 51 %
MOBILE FOOD PANTRIES
SHARED MAINTENANCE
GENERAL $0.00 $3,087.84 $24,707.87 $2,916.65 $5,000.00 62 %
HPNAP $0.00 $34,025.73 $135,693.19 $32,565.15 $55,826.00 61 %
TOTAL SHARED MAINTENANCE $0.00 $37,113.57 $160,401.06 $35,481.80 $60,826.00 61 %
WHOLESALE
HPNAP $0.00 $17,986.66 $22,157.25 $114,039.30 $195,496.00 9 %
HPNAP HANDLING FEES $0.00 $2,235.64 $3,225.27 $12,316.46 $21,114.00 11 %
TOTAL WHOLESALE $0.00 $20,222.30 $25,382.52 $126,355.76 $216,610.00 9 %
TEFAP
TEFAP FOOD INCOME $1,382.40 $829,471.16 $861,309.43 $643,298.25 $1,102,797.00 75 %
TOTAL TEFAP $1,382.40 $829,471.16 $861,309.43 $643,298.25 $1,102,797.00 75 %
TOTAL MOBILE FOOD PANTRY $1,382.40 $886,807.03 $1,047,093.01 $805,135.81 $1,380,233.00 64 %
YOUTH PROGRAMS
BK SHARED MAINTENANCE
GENERAL $0.00 $15,692.75 $10,068.38 $16,386.96 $28,092.00 56 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/27/2020 10:49:12 AM Page 1
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
Total SHARED MAINTENANCE $0.00 $15,692.75 $10,068.38 $16,386.96 $28,092.00 56 %
WHOLESALE
HPNAP $0.00 $798.36 $0.00 $10,559.50 $18,102.00 4 %
HPNAP HANDLING FEES $0.00 $125.28 $0.00 $945.56 $1,621.00 8 %
SUMMER PROGRAMS $0.00 $15,273.28 $2,424.00 $41,416.65 $71,000.00 22 %
TOTAL WHOLESALE $0.00 $16,196.92 $2,424.00 $52,921.71 $90,723.00 18 %
TEFAP
TEFAP FOOD INCOME $2,170.38 $42,164.22 $24,890.55 $39,520.81 $67,750.00 62 %
$2,170.38 $42,164.22 $24,890.55 $39,520.81 $67,750.00 62 %
TOTAL YOUTH PROGRAMS $2,170.38 $74,053.89 $37,382.93 $108,829.48 $186,565.00 40 %
DISASTER RELIEF
DR-SHARED MAINTENANCE
GENERAL $90.72 $1,198.44 $0.00 $1,166.65 $2,000.00 60 %
HPNAP $0.00 $30,625.01 $0.00 $30,582.40 $52,427.00 58 %
TOTAL SHARED MAINTENANCE $90.72 $31,823.45 $0.00 $31,749.05 $54,427.00 58 %
WHOLESALE
HPNAP $146,443.04 $284,900.35 $0.00 $197,475.77 $338,530.00 84 %
HPNAP HANDLING FEES $9,608.88 $31,947.22 $0.00 $19,259.31 $33,016.00 97 %
Total WHOLESALE FOOD $156,051.92 $316,847.57 $0.00 $216,735.08 $371,546.00 85 %
TEFAP
TEFAP FOOD INCOME $202,955.92 $1,158,351.78 $0.00 $1,079,166.65 $1,850,000.00 63 %
$202,955.92 $1,158,351.78 $0.00 $1,079,166.65 $1,850,000.00 63 %
TOTAL DISASTER RELIEF $359,098.56 $1,507,022.80 $0.00 $1,327,650.78 $2,275,973.00 66 %
TOTAL FOOD DISTRIBUTION $790,146.32 $6,234,919.99 $2,940,509.32 $6,577,964.81 $11,276,512.00 55 %
DONATED PRODUCT
DONATED PRODUCT $546,005.04 $3,052,979.34 $3,096,639.72 $3,134,154.31 $5,372,836.00 57 %
TOTAL DONATED PRODUCT $546,005.04 $3,052,979.34 $3,096,639.72 $3,134,154.31 $5,372,836.00 57 %
CONTRACTS / PROGRAMS
HPNAP GENERAL OPERATING
OPERATIONS SUPPORT $0.00 $12,604.98 $7,983.90 $99,760.50 $171,018.00 7 %
HPNAP SANITATION SUPPLIES $0.00 $0.00 $0.00 $1,283.31 $2,200.00 0 %
TRANSPORTATION GRANT $0.00 $13,558.68 $15,767.83 $13,927.06 $23,875.00 57 %
OPERATING INCOME $24,751.46 $193,037.67 $116,954.10 $165,587.31 $283,864.00 68 %
JSY OPERATING INCOME $10,086.14 $78,711.53 $68,143.88 $71,236.06 $122,119.00 64 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/27/2020 10:49:12 AM Page 2
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TOTAL HPNAP OPERATING $34,837.60 $297,912.86 $208,849.71 $351,794.24 $603,076.00 49 %
OTHER CONTRACTS / PROGRAMS
CHEMUNG COUNTY $2,500.00 $17,500.00 $17,500.00 $17,500.00 $30,000.00 58 %
NOEP $6,103.73 $37,667.73 $40,920.30 $36,828.75 $63,135.00 60 %
TEFAP ADMIN $58,240.39 $671,732.95 $239,636.21 $460,328.71 $789,135.00 85 %
VENISON PROGRAM $0.00 $8,478.00 $5,913.25 $6,595.75 $11,307.00 75 %
TOTAL OTHER CONTRACTS/PGMS $66,844.12 $735,378.68 $303,969.76 $521,253.21 $893,577.00 82 %
TOTAL CONTRACTS / PROGRAMS $101,681.72 $1,033,291.54 $512,819.47 $873,047.45 $1,496,653.00 69 %
FUNDRAISING / DONATIONS
CAUSE MARKETING
CAUSE MARKETING $16,999.28 $459,775.97 $383,615.07 $268,202.62 $459,776.00 100 %
TOTAL CAUSE MARKETING $16,999.28 $459,775.97 $383,615.07 $268,202.62 $459,776.00 100 %
SPECIAL EVENTS
SPECIAL EVENTS $8,001.26 $59,141.37 $147,197.38 $58,333.31 $100,000.00 59 %
TOTAL SPECIAL EVENTS $8,001.26 $59,141.37 $147,197.38 $58,333.31 $100,000.00 59 %
DIRECT MAIL
DIRECT MAIL $106,955.50 $821,726.29 $317,785.13 $881,344.31 $1,510,876.00 54 %
TOTAL DIRECT MAIL $106,955.50 $821,726.29 $317,785.13 $881,344.31 $1,510,876.00 54 %
ONLINE GIVING
ONLINE GIVING $41,155.39 $695,428.21 $76,772.02 $448,832.37 $769,427.00 90 %
TOTAL ONLINE GIVING $41,155.39 $695,428.21 $76,772.02 $448,832.37 $769,427.00 90 %
PERSONAL SOLICITATION
PERSONAL SOLICITATION $14,209.00 $131,424.00 $9,100.00 $87,966.62 $150,800.00 87 %
TOTAL PERSONAL SOLICITATION $14,209.00 $131,424.00 $9,100.00 $87,966.62 $150,800.00 87 %
GENERAL DEVELOPMENT GRANTS
OTHER $133,136.00 $1,129,484.00 $89,922.47 $928,159.67 $1,591,131.00 71 %
MOBILE FOOD $0.00 $13,331.00 $16,367.58 $0.00 $0.00 0 %
CHILD HUNGER $0.00 $5,832.02 $7,500.00 $0.00 $0.00 0 %
TOTAL GEN DEV GRANTS $133,136.00 $1,148,647.02 $113,790.05 $928,159.67 $1,591,131.00 72 %
WHITE MAIL
'WHITE MAIL $56,922.50 $1,117,468.93 $203,975.05 $768,494.40 $1,317,419.00 85 %
TOTAL WHITE MAIL $56,922.50 $1,117,468.93 $203,975.05 $768,494.40 $1,317,419.00 85 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/27/2020 10:49:12 AM Page 3
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
ALL OTHER PRIVATE SUPPORT
ALL OTHER PRIVATE SUPPORT $39,767.38 $174,997.03 $117,166.78 $126,238.56 $216,409.00 81 %
TOTAL ALL OTHER PRIVATE SUPPORT $39,767.38 $174,997.03 $117,166.78 $126,238.56 $216,409.00 81 %
TOTAL FR/DONATIONS $417,146.31 $4,608,608.82 $1,369,401.48 $3,567,571.86 $6,115,838.00 75 %
OTHER INCOME
OTHER INCOME
SALE OF PROPERTY/LAND $0.00 $0.00 $0.00 $100,326.90 $171,989.00 0 %
INTEREST INCOME $463.99 $7,901.95 $16,557.66 $14,116.65 $24,200.00 33 %
ANNUAL MEMBERSHIP $0.00 $3,375.00 $4,265.00 $2,070.81 $3,550.00 95 %
AGENCY CONFERENCE $0.00 $0.00 $2,820.00 $1,458.31 $2,500.00 0 %
RENT $0.00 $9,800.00 $7,000.00 $5,716.65 $9,800.00 100 %
INSURANCE CLAIM INCOME $0.00 $2,809.73 $0.00 $1,639.15 $2,810.00 100 %
CONFERENCE REIMBURSEMENT $443.95 $443.95 $977.03 $0.00 $0.00 0 %
MISCELLANEOUS $1,923.26 $15,777.61 $11,267.32 $12,087.77 $20,722.00 76 %
TOTAL OTHER INCOME $2,831.20 $40,108.24 $42,887.01 $137,416.24 $235,571.00 17 %
TOTAL OTHER INCOME $2,831.20 $40,108.24 $42,887.01 $137,416.24 $235,571.00 17 %
TOTAL REVENUE $1,857,810.59 $14,969,907.93 $7,962,257.00 $14,290,154.67 $24,497,410.00 61 %
EXPENSES
PERSONNEL EXPENSES
SALARIES $169,349.82 $1,262,798.14 $1,139,635.02 $1,323,754.06 $2,269,293.00 56 %
FRINGE BENEFITS $42,348.27 $307,219.64 $302,457.04 $319,052.17 $546,947.00 56 %
CONTRACT EMPLOYMENT $8,065.91 $69,570.97 $31,416.37 $25,935.00 $44,460.00 156 %
PAYROLL PROCESSING $369.12 $3,825.63 $2,713.79 $2,391.65 $4,100.00 93 %
RECRUITMENT-ADVERTISING $0.00 $0.00 $10.00 $233.31 $400.00 0 %
PERSONNEL EXPENSES $211.00 $695.00 $1,189.00 $1,020.81 $1,750.00 40 %
TOTAL PERSONNEL EXPENSES $220,344.12 $1,644,109.38 $1,477,421.22 $1,672,387.00 $2,866,950.00 57 %
FOOD EXPENSE
AGENCIES
WHOLESALE FOOD
GENERAL $31,541.98 $235,313.90 $377,689.35 $349,370.56 $598,921.00 39 %
GENERAL $0.00 $0.00 $0.00 $0.00 $0.00 0 %
HPNAP $29,720.23 $539,076.40 $233,349.98 $623,282.86 $1,068,485.00 50 %
TOTAL AGENCIES WHSALE FOOD $61,262.21 $774,390.30 $611,039.33 $972,653.42 $1,667,406.00 46 %
TEFAP
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/27/2020 10:49:12 AM Page 4
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TEFAP FOOD EXPENSE $341,370.29 $2,800,514.73 $1,072,416.40 $3,138,368.31 $5,380,060.00 52 %
TOTAL AGENCIES TEFAP $341,370.29 $2,800,514.73 $1,072,416.40 $3,138,368.31 $5,380,060.00 52 %
TOTAL AGENCIES $402,632.50 $3,574,905.03 $1,683,455.73 $4,111,021.73 $7,047,466.00 51 %
MOBILE FOOD PANTRIES
MFP SHARED MAINTENANCE
GENERAL $0.00 $3,087.84 $24,707.87 $2,916.65 $5,000.00 62 %
TOTAL SHARED MAINTENANCE $0.00 $3,087.84 $24,707.87 $2,916.65 $5,000.00 62 %
WHOLESALE FOOD
GENERAL $2,910.60 $5,636.24 $15,798.42 $9,237.65 $15,836.00 36 %
HPNAP $0.00 $17,986.66 $22,157.25 $114,039.30 $195,496.00 9 %
TOTAL MFP WHOLESALE FOOD $2,910.60 $23,622.90 $37,955.67 $123,276.95 $211,332.00 11 %
TEFAP
TEFAP FOOD EXPENSE $1,382.40 $829,471.16 $861,309.43 $643,298.25 $1,102,797.00 75 %
TOTAL MFP TEFAP $1,382.40 $829,471.16 $861,309.43 $643,298.25 $1,102,797.00 75 %
TOTAL MOBILE FOOD PANTRIES $4,293.00 $856,181.90 $923,972.97 $769,491.85 $1,319,129.00 65 %
YOUTH PROGRAMS
SHARED MAINTENANCE
BK GENERAL $0.00 $15,419.51 $10,068.38 $15,803.65 $27,092.00 57 %
TOTAL SHARED MAINTENANCE $0.00 $15,419.51 $10,068.38 $15,803.65 $27,092.00 57 %
WHOLESALE FOOD
BK GENERAL $0.00 $29,411.60 $110,228.08 $87,490.06 $149,983.00 20 %
KFM GENERAL PRODUCE $0.00 $0.00 $1,623.82 $2,333.31 $4,000.00 0 %
HPNAP $0.00 $798.36 $0.00 $10,559.50 $18,102.00 4 %
SCHOOL PANTRY $0.00 $2,913.84 $7,327.32 $7,583.31 $13,000.00 22 %
BOCES SUMMER PROGRAM $0.00 $15,273.28 $0.00 $37,730.00 $64,680.00 24 %
TOTAL BKPK WHOLESALE FOOD $0.00 $48,397.08 $119,179.22 $145,696.18 $249,765.00 19 %
TEFAP
TEFAP FOOD EXPENSE $2,170.38 $42,164.22 $24,890.55 $39,520.81 $67,750.00 62 %
Total TEFAP $2,170.38 $42,164.22 $24,890.55 $39,520.81 $67,750.00 62 %
TOTAL YOUTH PROGRAMS $2,170.38 $105,980.81 $154,138.15 $201,020.64 $344,607.00 31 %
DISASTER RELIEF
SHARED MAINTENANCE
GENERAL $90.72 $1,198.44 $0.00 $1,166.65 $2,000.00 60 %
TOTAL SHARED MAINTENANCE $90.72 $1,198.44 $0.00 $1,166.65 $2,000.00 60 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/27/2020 10:49:12 AM Page 5
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
WHOLESALE
HPNAP $146,443.04 $284,900.35 $0.00 $197,475.77 $338,530.00 84 %
TOTAL WHOLESALE $146,443.04 $284,900.35 $0.00 $197,475.77 $338,530.00 84 %
TEFAP
TEFAP FOOD EXPENSE $202,955.92 $1,158,351.78 $0.00 $1,079,166.65 $1,850,000.00 63 %
TOTAL TEFAP $202,955.92 $1,158,351.78 $0.00 $1,079,166.65 $1,850,000.00 63 %
Total DISASTER RELIEF $349,489.68 $1,444,450.57 $0.00 $1,277,809.07 $2,190,530.00 66 %
TOTAL FOOD EXPENSE $758,585.56 $5,981,518.31 $2,761,566.85 $6,359,343.29 $10,901,732.00 55 %
OTHER FOOD EXPENSES
OTHER FOOD/PROGRAM
TURKEY DRIVE $0.00 $0.00 $0.00 $37,671.65 $64,580.00 0 %
INTERAFFILIATE $0.00 $2,390.76 $7,102.21 $2,916.65 $5,000.00 48 %
HEALTHY HARVEST $4,310.53 $15,888.98 $44,367.29 $51,041.65 $87,500.00 18 %
EMERGENCY FOOD BOX $0.00 $204.59 $406.40 $1,166.65 $2,000.00 10 %
MILK DRIVE $0.00 $0.00 $0.00 $583.31 $1,000.00 0 %
VENISON PROCESSING $0.00 $8,478.00 $5,913.25 $6,595.75 $11,307.00 75 %
DISASTER RELIEF $37,785.74 $395,301.62 $0.00 $320,293.15 $549,074.00 72 %
INVENTORY ADJUSTMENT $96.36 $2,758.21 $633.92 $2,333.31 $4,000.00 69 %
PRODUCT PACKAGING $0.00 $0.00 ($3,253.43) $0.00 $0.00 0 %
AGENCY LINE OF CREDIT ($50.76) $332.61 $386.05 $291.65 $500.00 67 %
TOTAL OTHER FOOD/PROGRAM $42,141.87 $425,354.77 $55,555.69 $422,893.77 $724,961.00 59 %
PRODUCT ACQUISITION FREIGHT
PRODUCT FREIGHT $0.00 $10,314.67 $29,674.30 $12,900.40 $22,115.00 47 %
TRANSPORTATION GRANT $0.00 $13,558.68 $15,767.83 $13,927.06 $23,875.00 57 %
TOTAL PRODUCT FREIGHT $0.00 $23,873.35 $45,442.13 $26,827.46 $45,990.00 52 %
TOTAL OTHER FOOD EXPENSES $42,141.87 $449,228.12 $100,997.82 $449,721.23 $770,951.00 58 %
DONATED PRODUCT
DONATED PRODUCT $546,005.04 $3,052,979.34 $3,096,639.72 $3,134,154.31 $5,372,836.00 57 %
TOTAL DONATED PRODUCT $546,005.04 $3,052,979.34 $3,096,639.72 $3,134,154.31 $5,372,836.00 57 %
WAREHOUSE / DISTRIBUTION
VEHICLE
VEHICLE - FUEL $3,206.03 $29,555.62 $28,297.07 $30,620.23 $52,492.00 56 %
VEHICLE MAINTENANCE $1,763.14 $19,836.17 $12,492.48 $18,117.75 $31,059.00 64 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/27/2020 10:49:12 AM Page 6
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
VEHICLE - INSURANCE $1,655.16 $11,586.12 $10,244.64 $11,586.15 $19,862.00 58 %
VEHICLE PURCHASE/LEASE $0.00 $33,580.83 $0.00 $144,573.31 $247,840.00 14 %
VEHICLE RENTAL $2,184.20 $14,862.32 $0.00 $11,229.15 $19,250.00 77 %
OTHER VEHICLE EXPENSE $554.69 $4,791.38 $4,867.09 $3,694.25 $6,333.00 76 %
TRUCK WRAP AND DESIGN $0.00 $0.00 $0.00 $3,659.81 $6,274.00 0 %
TOTAL VEHICLE $9,363.22 $114,212.44 $55,901.28 $223,480.65 $383,110.00 30 %
WAREHOUSE
EQUIPMENT MAINTENANCE $487.30 $16,782.05 $11,503.33 $12,833.31 $22,000.00 76 %
GENERAL SUPPLIES $525.09 $16,359.35 $9,484.66 $10,791.65 $18,500.00 88 %
MFP SUPPLIES $638.23 $2,952.99 $1,266.56 $2,916.65 $5,000.00 59 %
MISCELLANEOUS $0.00 $65.00 $408.00 $1,166.65 $2,000.00 3 %
EQUIPMENT PURCHASES $0.00 $4,750.00 $0.00 $27,759.06 $47,587.00 10 %
TOTAL WAREHOUSE $1,650.62 $40,909.39 $22,662.55 $55,467.32 $95,087.00 43 %
PRODUCTION ROOM
REPACKING SUPPLIES $17,611.72 $20,338.80 $6,210.37 $16,624.96 $28,500.00 71 %
SANITATION SUPPLIES $91.32 $2,944.54 $853.48 $2,712.46 $4,650.00 63 %
MISCELLANEOUS $0.00 $0.00 $86.30 $0.00 $0.00 0 %
TOTAL PRODUCTION ROOM $17,703.04 $23,283.34 $7,150.15 $19,337.42 $33,150.00 70 %
TOTAL WHRS / DISTRIB $28,716.88 $178,405.17 $85,713.98 $298,285.39 $511,347.00 35 %
GENERAL OPERATIONS
BUILDING
INSURANCE $3,736.51 $27,425.57 $26,615.31 $26,825.15 $45,986.00 60 %
UTILITIES $5,616.96 $48,275.79 $44,632.73 $42,729.15 $73,250.00 66 %
PHYSICAL PLANT MAINT/REPAIRS $44.57 $5,401.13 $5,560.51 $13,708.30 $23,500.00 23 %
PHYSICAL GROUNDS MAINTENANCE $795.18 $909.68 $14.23 $959.55 $1,645.00 55 %
EXTERMINATOR $350.50 $2,453.50 $2,719.80 $2,916.65 $5,000.00 49 %
JANITORIAL $1,793.79 $12,456.87 $13,638.70 $16,333.31 $28,000.00 44 %
RUBBISH & TRASH REMOVAL $558.50 $4,792.50 $4,339.50 $4,141.62 $7,100.00 68 %
OTHER OCCUPANCY EXPENSE $0.00 $1,543.56 $1,541.69 $933.31 $1,600.00 96 %
TOTAL BUILDING $12,896.01 $103,258.60 $99,062.47 $108,547.04 $186,081.00 55 %
GENERAL OFFICE
OFFICE SUPPLIES $1,707.56 $10,806.82 $10,025.41 $18,522.18 $31,753.00 34 %
PROGRAM & EDUCATIONAL $1,950.00 $15,827.41 $4,869.50 $16,479.07 $28,250.00 56 %
POSTAGE & MAILING $1,305.00 $8,908.74 $3,826.46 $10,791.54 $18,500.00 48 %
OFFICE EQUIPMENT / FURNITURE $0.00 $62.89 $560.47 $10,376.90 $17,789.00 0 %
COMPUTER EQUIPMENT $247.97 $9,148.90 $4,950.73 $6,679.11 $11,450.00 80 %
FOOD SUPPLIES $43.53 $206.53 $316.63 $466.65 $800.00 26 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/27/2020 10:49:12 AM Page 7
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
BANK CHGS / SCVS FEES $2,820.94 $30,450.90 $12,034.81 $26,045.81 $44,650.00 68 %
MISCELLANEOUS $0.00 $448.39 $512.73 $612.42 $1,050.00 43 %
TOTAL GENERAL OFFICE $8,075.00 $75,860.58 $37,096.74 $89,973.68 $154,242.00 49 %
TECHNOLOGY/SERVICES
INTERNET SERV/COMM $466.93 $2,192.63 $1,924.94 $1,537.65 $2,636.00 83 %
EQUIPMENT LEASE & REPAIR $457.88 $3,709.66 $3,655.63 $3,794.56 $6,505.00 57 %
MEMBERSHIP FEES/DUES ($325.00) $12,259.00 $16,105.00 $11,561.61 $19,820.00 62 %
LICENSEING FEES $189.90 $15,494.38 $21,745.16 $31,769.42 $54,462.00 28 %
TELEPHONE $635.15 $4,882.61 $4,490.39 $4,932.58 $8,456.00 58 %
TOTAL TECHNOLOGY/SERVICES $1,424.86 $38,538.28 $47,921.12 $53,595.82 $91,879.00 42 %
STAFF EXPENSES
CONFERENCES $0.00 $2,819.92 $16,182.70 $3,070.62 $5,264.00 54 %
STAFF DEVELOPMENT $974.00 $7,603.69 $6,665.19 $4,631.61 $7,940.00 96 %
MILEAGE $643.15 $6,262.68 $11,364.69 $6,161.00 $10,562.00 59 %
HOST FOOD & BEVERAGE $78.79 $9,663.35 $1,882.57 $6,299.92 $10,800.00 89 %
SUBCRIPTIONS & PUBLICATIONS $0.00 $0.00 $690.58 $0.00 $0.00 0 %
Total STAFF EXPENSES $1,695.94 $26,349.64 $36,785.73 $20,163.15 $34,566.00 76 %
CONTRACT SERVICES
ACCOUNTING $15,416.66 $107,916.70 $110,833.38 $107,916.65 $185,000.00 58 %
HUMAN RESOURCES $2,949.33 $20,645.35 $20,703.69 $20,645.31 $35,392.00 58 %
TECHNOLOGY $2,313.25 $16,192.75 $15,421.63 $16,192.75 $27,759.00 58 %
COMPLIANCE $2,188.00 $15,316.00 $14,225.19 $15,316.00 $26,256.00 58 %
HRIS $0.00 $0.00 $0.00 $1,020.25 $1,749.00 0 %
LEGAL $0.00 $178.50 $2,163.00 $0.00 $0.00 0 %
AUDIT $0.00 $10,010.00 $9,740.00 $6,416.65 $11,000.00 91 %
OTHER $5,515.63 $38,188.71 $23,180.31 $64,056.37 $109,811.00 35 %
TOTAL CONTRACT SERVICES $28,382.87 $208,448.01 $196,267.20 $231,563.98 $396,967.00 53 %
TOTAL GENERAL OPERATIONS $52,474.68 $452,455.11 $417,133.26 $503,843.67 $863,735.00 52 %
DEVELOPMENT/PR
SPECIAL EVENTS
CANSTRUCTION $0.00 $0.00 $9,314.58 $320.81 $550.00 0 %
OTHER MISC. EVENT EXPENSE $800.00 $3,718.65 $10,511.21 $20,839.48 $35,725.00 10 %
TOTAL SPECIAL EVENTS $800.00 $3,718.65 $19,825.79 $21,160.29 $36,275.00 10 %
DIRECT MAIL
DIRECT MAIL $33,170.62 $108,032.64 $75,870.57 $165,469.46 $283,662.00 38 %
DIGITAL SERVICES $0.00 $7,304.01 $10,198.46 $18,097.86 $31,025.00 24 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/27/2020 10:49:12 AM Page 8
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TOTAL DIRECT MAIL $33,170.62 $115,336.65 $86,069.03 $183,567.32 $314,687.00 37 %
GEN. DEVELOPMENT / PR EXPENSE
PUBLIC RELATIONS $957.76 $2,441.85 $9,061.43 $3,004.11 $5,150.00 47 %
ADVERTISING/PROMOTIONS $11,556.87 $44,812.41 $9,578.98 $45,585.11 $78,146.00 57 %
HARVESTER NEWSLETTER $13,057.49 $13,057.49 $0.00 $0.00 $0.00 0 %
VOLUNTEER RECGONITION $62.64 $771.30 $5,095.94 $3,908.31 $6,700.00 12 %
ANNUAL REPORT $0.00 $0.00 $0.00 $583.31 $1,000.00 0 %
ANNUAL MEETING $0.00 $0.00 $5,285.32 $3,500.00 $6,000.00 0 %
CIRCLE TO FEED HOPE $2,441.89 $7,401.88 $2,809.25 $8,750.00 $15,000.00 49 %
TURKEY DRIVE $0.00 $0.00 $0.00 $4,491.65 $7,700.00 0 %
TOTAL GEN. DEV. / PR EXPENSE $28,076.65 $68,484.93 $31,830.92 $69,822.49 $119,696.00 57 %
TOTAL DEVELOPMENT/PR $62,047.27 $187,540.23 $137,725.74 $274,550.10 $470,658.00 40 %
ADVOCACY & EDUCATION
ADVOCACY GROUP/SPEAKERS $0.00 $263.13 $6,986.57 $1,166.65 $2,000.00 13 %
TOTAL ADVOCACY & EDUCATION $0.00 $263.13 $6,986.57 $1,166.65 $2,000.00 13 %
HPNAP OPERATION SUPPORT/SANI SUPP
OPERATION SUPPORT $0.00 $15,170.68 $7,983.90 $99,760.50 $171,018.00 9 %
FBST OPERATION SUPPORT $0.00 $0.00 $542.53 $0.00 $0.00 0 %
SANITATION SUPPLIES $0.00 $0.00 $0.00 $1,283.31 $2,200.00 0 %
TOTAL HPNAP OPERATION SUP. $0.00 $15,170.68 $8,526.43 $101,043.81 $173,218.00 9 %
TOTAL EXPENSES $1,710,315.42 $11,961,669.47 $8,092,711.59 $12,794,495.45 $21,933,427.00 55 %
NET BEFORE CAP CAMP ALLOC $147,495.17 $3,008,238.46 ($130,454.59) $1,495,659.22 $2,563,983.00 117 %
CAPITAL CAMPAIGN ALLOCATIONS
BACKPACK PROGRAM $0.00 $0.00 $20,079.50 $0.00 $0.00 0 %
PERSONNEL $4,035.91 $28,251.37 $44,228.37 $28,251.40 $48,431.00 58 %
CAPITAL CAMPAIGN ALLOCATIONS $4,035.91 $28,251.37 $64,307.87 $28,251.40 $48,431.00 58 %
CAPITAL EXPENSES
CAPITAL IMPROVEMENTS $0.00 $0.00 ($24,982.87) $0.00 $0.00 0 %
Total CAPITAL EXP. $0.00 $0.00 $24,982.87 $0.00 $0.00 0 %
NET BEFORE NON-OPERATING $151,531.08 $3,036,489.83 ($91,129.59) $1,523,910.62 $2,612,414.00 116 %
NON-OPERATING ADJUST.
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/27/2020 10:49:12 AM Page 9
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
DEPRECIATION/AMORTIZATION ($30,986.93) ($216,908.75) ($179,748.95) $0.00 $0.00 0 %
EQUIPMENT/FURNITURE PURCHASES $0.00 $33,580.83 $0.00 $0.00 $0.00 0 %
CAPITAL IMPROVEMENTS $0.00 $0.00 $18,850.00 $0.00 $0.00 0 %
INVESTMENT GAIN/LOSS $61,615.78 ($50,543.24) $185,737.00 $0.00 $0.00 0 %
RELEASE FROM TEMP RESTRICT ($4,035.91) ($28,251.37) ($64,307.87) $0.00 $0.00 0 %
TOTAL NON-OPER ADJUST $26,592.94 ($262,122.53) ($39,469.82) $0.00 $0.00 0 %
NET SURPLUS/(DEFICIT) $178,124.02 $2,774,367.30 ($130,599.41) $1,523,910.62 $2,612,414.00 106 %
Food Bank of the Southern Tier
Income Statement
Total Operations Including Current Month Actuals
8/27/2020 10:49:12 AM Page 10
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
REVENUE
FOOD DISTRIBUTION
AGENCIES
SHARED MAINTENANCE
GENERAL $1,851.93 $20,205.58 $22,483.92 $28,327.25 $48,561.00 42 %
HPNAP $16,309.77 $64,883.17 $63,965.96 $67,066.40 $114,971.00 56 %
TOTAL SHARED MAINTENANCE $18,161.70 $85,088.75 $86,449.88 $95,393.65 $163,532.00 52 %
WHOLSALE
GENERAL $33,705.17 $265,486.37 $429,168.41 $401,776.06 $688,759.00 39 %
HPNAP $29,720.23 $539,076.40 $233,349.98 $623,282.86 $1,068,485.00 50 %
HANDLING FEES $4,537.59 $76,870.02 $34,648.71 $77,527.86 $132,905.00 58 %
TOTAL WHOLESALE $67,962.99 $881,432.79 $697,167.10 $1,102,586.78 $1,890,149.00 47 %
TEFAP
TEFAP INCOME $341,370.29 $2,800,514.73 $1,072,416.40 $3,138,368.31 $5,380,060.00 52 %
TOTAL TEFAP $341,370.29 $2,800,514.73 $1,072,416.40 $3,138,368.31 $5,380,060.00 52 %
TOTAL AGENCY FOOD $427,494.98 $3,767,036.27 $1,856,033.38 $4,336,348.74 $7,433,741.00 51 %
MOBILE FOOD PANTRIES
SHARED MAINTENANCE
GENERAL $0.00 $3,087.84 $24,707.87 $2,916.65 $5,000.00 62 %
HPNAP $0.00 $34,025.73 $135,693.19 $32,565.15 $55,826.00 61 %
TOTAL SHARED MAINTENANCE $0.00 $37,113.57 $160,401.06 $35,481.80 $60,826.00 61 %
WHOLESALE
HPNAP $0.00 $17,986.66 $22,157.25 $114,039.30 $195,496.00 9 %
HPNAP HANDLING FEES $0.00 $2,235.64 $3,225.27 $12,316.46 $21,114.00 11 %
TOTAL WHOLESALE $0.00 $20,222.30 $25,382.52 $126,355.76 $216,610.00 9 %
TEFAP
TEFAP FOOD INCOME $1,382.40 $829,471.16 $861,309.43 $643,298.25 $1,102,797.00 75 %
TOTAL TEFAP $1,382.40 $829,471.16 $861,309.43 $643,298.25 $1,102,797.00 75 %
TOTAL MOBILE FOOD PANTRY $1,382.40 $886,807.03 $1,047,093.01 $805,135.81 $1,380,233.00 64 %
YOUTH PROGRAMS
BK SHARED MAINTENANCE
GENERAL $0.00 $15,692.75 $10,068.38 $16,386.96 $28,092.00 56 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/26/2020 12:24:08 PM Page 1
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
Total SHARED MAINTENANCE $0.00 $15,692.75 $10,068.38 $16,386.96 $28,092.00 56 %
WHOLESALE
HPNAP $0.00 $798.36 $0.00 $10,559.50 $18,102.00 4 %
HPNAP HANDLING FEES $0.00 $125.28 $0.00 $945.56 $1,621.00 8 %
SUMMER PROGRAMS $0.00 $15,273.28 $2,424.00 $41,416.65 $71,000.00 22 %
TOTAL WHOLESALE $0.00 $16,196.92 $2,424.00 $52,921.71 $90,723.00 18 %
TEFAP
TEFAP FOOD INCOME $2,170.38 $42,164.22 $24,890.55 $39,520.81 $67,750.00 62 %
$2,170.38 $42,164.22 $24,890.55 $39,520.81 $67,750.00 62 %
TOTAL YOUTH PROGRAMS $2,170.38 $74,053.89 $37,382.93 $108,829.48 $186,565.00 40 %
TOTAL FOOD DISTRIBUTION $431,047.76 $4,727,897.19 $2,940,509.32 $5,250,314.03 $9,000,539.00 53 %
DONATED PRODUCT
DONATED PRODUCT $546,005.04 $3,052,979.34 $3,096,639.72 $3,134,154.31 $5,372,836.00 57 %
TOTAL DONATED PRODUCT $546,005.04 $3,052,979.34 $3,096,639.72 $3,134,154.31 $5,372,836.00 57 %
CONTRACTS / PROGRAMS
HPNAP GENERAL OPERATING
OPERATIONS SUPPORT $0.00 $12,604.98 $7,983.90 $99,760.50 $171,018.00 7 %
HPNAP SANITATION SUPPLIES $0.00 $0.00 $0.00 $1,283.31 $2,200.00 0 %
TRANSPORTATION GRANT $0.00 $13,558.68 $15,767.83 $13,927.06 $23,875.00 57 %
OPERATING INCOME $24,751.46 $193,037.67 $116,954.10 $165,587.31 $283,864.00 68 %
JSY OPERATING INCOME $10,086.14 $78,711.53 $68,143.88 $71,236.06 $122,119.00 64 %
TOTAL HPNAP OPERATING $34,837.60 $297,912.86 $208,849.71 $351,794.24 $603,076.00 49 %
OTHER CONTRACTS / PROGRAMS
CHEMUNG COUNTY $2,500.00 $17,500.00 $17,500.00 $17,500.00 $30,000.00 58 %
NOEP $6,103.73 $37,667.73 $40,920.30 $36,828.75 $63,135.00 60 %
TEFAP ADMIN $58,240.39 $302,344.04 $239,636.21 $244,851.81 $419,746.00 72 %
VENISON PROGRAM $0.00 $8,478.00 $5,913.25 $6,595.75 $11,307.00 75 %
TOTAL OTHER CONTRACTS/PGMS $66,844.12 $365,989.77 $303,969.76 $305,776.31 $524,188.00 70 %
TOTAL CONTRACTS / PROGRAMS $101,681.72 $663,902.63 $512,819.47 $657,570.55 $1,127,264.00 59 %
FUNDRAISING / DONATIONS
CAUSE MARKETING
CAUSE MARKETING $16,999.28 $459,775.97 $383,615.07 $263,545.31 $451,792.00 102 %
TOTAL CAUSE MARKETING $16,999.28 $459,775.97 $383,615.07 $263,545.31 $451,792.00 102 %
SPECIAL EVENTS
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/26/2020 12:24:08 PM Page 2
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
SPECIAL EVENTS $8,001.26 $59,141.37 $147,197.38 $58,333.31 $100,000.00 59 %
TOTAL SPECIAL EVENTS $8,001.26 $59,141.37 $147,197.38 $58,333.31 $100,000.00 59 %
DIRECT MAIL
DIRECT MAIL $106,955.50 $813,742.29 $317,785.13 $881,344.31 $1,510,876.00 54 %
TOTAL DIRECT MAIL $106,955.50 $813,742.29 $317,785.13 $881,344.31 $1,510,876.00 54 %
ONLINE GIVING
ONLINE GIVING $25,017.78 $318,720.73 $76,772.02 $229,086.62 $392,720.00 81 %
TOTAL ONLINE GIVING $25,017.78 $318,720.73 $76,772.02 $229,086.62 $392,720.00 81 %
PERSONAL SOLICITATION
PERSONAL SOLICITATION $14,209.00 $95,624.00 $9,100.00 $67,083.31 $115,000.00 83 %
TOTAL PERSONAL SOLICITATION $14,209.00 $95,624.00 $9,100.00 $67,083.31 $115,000.00 83 %
GENERAL DEVELOPMENT GRANTS
OTHER $118,136.00 $404,256.00 $89,922.47 $316,264.06 $542,167.00 75 %
MOBILE FOOD $0.00 $13,331.00 $16,367.58 $0.00 $0.00 0 %
CHILD HUNGER $0.00 $5,832.02 $7,500.00 $0.00 $0.00 0 %
TOTAL GEN DEV GRANTS $118,136.00 $423,419.02 $113,790.05 $316,264.06 $542,167.00 78 %
WHITE MAIL
'WHITE MAIL $46,772.50 $694,924.93 $203,975.05 $522,010.40 $894,875.00 78 %
TOTAL WHITE MAIL $46,772.50 $694,924.93 $203,975.05 $522,010.40 $894,875.00 78 %
ALL OTHER PRIVATE SUPPORT
ALL OTHER PRIVATE SUPPORT $39,767.38 $154,594.03 $117,166.78 $114,336.81 $196,006.00 79 %
TOTAL ALL OTHER PRIVATE SUPPORT $39,767.38 $154,594.03 $117,166.78 $114,336.81 $196,006.00 79 %
TOTAL FR/DONATIONS $375,858.70 $3,019,942.34 $1,369,401.48 $2,452,004.13 $4,203,436.00 72 %
OTHER INCOME
OTHER INCOME
SALE OF PROPERTY/LAND $0.00 $0.00 $0.00 $100,326.90 $171,989.00 0 %
INTEREST INCOME $463.99 $7,901.95 $16,557.66 $14,116.65 $24,200.00 33 %
ANNUAL MEMBERSHIP $0.00 $3,375.00 $4,265.00 $2,070.81 $3,550.00 95 %
AGENCY CONFERENCE $0.00 $0.00 $2,820.00 $1,458.31 $2,500.00 0 %
RENT $0.00 $9,800.00 $7,000.00 $5,716.65 $9,800.00 100 %
INSURANCE CLAIM INCOME $0.00 $2,809.73 $0.00 $1,639.15 $2,810.00 100 %
CONFERENCE REIMBURSEMENT $443.95 $443.95 $977.03 $0.00 $0.00 0 %
MISCELLANEOUS $1,923.26 $15,777.61 $11,267.32 $12,087.77 $20,722.00 76 %
TOTAL OTHER INCOME $2,831.20 $40,108.24 $42,887.01 $137,416.24 $235,571.00 17 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/26/2020 12:24:08 PM Page 3
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TOTAL OTHER INCOME $2,831.20 $40,108.24 $42,887.01 $137,416.24 $235,571.00 17 %
TOTAL REVENUE $1,457,424.42 $11,504,829.74 $7,962,257.00 $11,631,459.26 $19,939,646.00 58 %
EXPENSES
PERSONNEL EXPENSES
SALARIES $164,823.56 $1,203,969.77 $1,139,635.02 $1,253,194.06 $2,148,333.00 56 %
FRINGE BENEFITS $41,905.74 $302,675.84 $302,457.04 $313,172.17 $536,867.00 56 %
CONTRACT EMPLOYMENT $4,381.56 $49,177.13 $31,416.37 $4,375.00 $7,500.00 656 %
PAYROLL PROCESSING $369.12 $3,825.63 $2,713.79 $2,391.65 $4,100.00 93 %
RECRUITMENT-ADVERTISING $0.00 $0.00 $10.00 $233.31 $400.00 0 %
PERSONNEL EXPENSES $211.00 $695.00 $1,189.00 $1,020.81 $1,750.00 40 %
TOTAL PERSONNEL EXPENSES $211,690.98 $1,560,343.37 $1,477,421.22 $1,574,387.00 $2,698,950.00 58 %
FOOD EXPENSE
AGENCIES
WHOLESALE FOOD
GENERAL $31,541.98 $235,313.90 $377,689.35 $349,370.56 $598,921.00 39 %
GENERAL $0.00 $186.99 $0.00 $0.00 $0.00 0 %
HPNAP $29,720.23 $539,076.40 $233,349.98 $623,282.86 $1,068,485.00 50 %
TOTAL AGENCIES WHSALE FOOD $61,262.21 $774,577.29 $611,039.33 $972,653.42 $1,667,406.00 46 %
TEFAP
TEFAP FOOD EXPENSE $341,370.29 $2,800,514.73 $1,072,416.40 $3,138,368.31 $5,380,060.00 52 %
TOTAL AGENCIES TEFAP $341,370.29 $2,800,514.73 $1,072,416.40 $3,138,368.31 $5,380,060.00 52 %
TOTAL AGENCIES $402,632.50 $3,575,092.02 $1,683,455.73 $4,111,021.73 $7,047,466.00 51 %
MOBILE FOOD PANTRIES
MFP SHARED MAINTENANCE
GENERAL $0.00 $3,087.84 $24,707.87 $2,916.65 $5,000.00 62 %
TOTAL SHARED MAINTENANCE $0.00 $3,087.84 $24,707.87 $2,916.65 $5,000.00 62 %
WHOLESALE FOOD
GENERAL $2,910.60 $5,636.24 $15,798.42 $9,237.65 $15,836.00 36 %
HPNAP $0.00 $17,986.66 $22,157.25 $114,039.30 $195,496.00 9 %
TOTAL MFP WHOLESALE FOOD $2,910.60 $23,622.90 $37,955.67 $123,276.95 $211,332.00 11 %
TEFAP
TEFAP FOOD EXPENSE $1,382.40 $829,471.16 $861,309.43 $643,298.25 $1,102,797.00 75 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/26/2020 12:24:08 PM Page 4
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TOTAL MFP TEFAP $1,382.40 $829,471.16 $861,309.43 $643,298.25 $1,102,797.00 75 %
TOTAL MOBILE FOOD PANTRIES $4,293.00 $856,181.90 $923,972.97 $769,491.85 $1,319,129.00 65 %
YOUTH PROGRAMS
SHARED MAINTENANCE
BK GENERAL $0.00 $15,419.51 $10,068.38 $15,803.65 $27,092.00 57 %
TOTAL SHARED MAINTENANCE $0.00 $15,419.51 $10,068.38 $15,803.65 $27,092.00 57 %
WHOLESALE FOOD
BK GENERAL $0.00 $29,411.60 $110,228.08 $87,490.06 $149,983.00 20 %
KFM GENERAL PRODUCE $0.00 $0.00 $1,623.82 $2,333.31 $4,000.00 0 %
HPNAP $0.00 $798.36 $0.00 $10,559.50 $18,102.00 4 %
SCHOOL PANTRY $0.00 $2,913.84 $7,327.32 $7,583.31 $13,000.00 22 %
BOCES SUMMER PROGRAM $0.00 $15,273.28 $0.00 $37,730.00 $64,680.00 24 %
TOTAL BKPK WHOLESALE FOOD $0.00 $48,397.08 $119,179.22 $145,696.18 $249,765.00 19 %
TEFAP
TEFAP FOOD EXPENSE $2,170.38 $42,164.22 $24,890.55 $39,520.81 $67,750.00 62 %
Total TEFAP $2,170.38 $42,164.22 $24,890.55 $39,520.81 $67,750.00 62 %
TOTAL YOUTH PROGRAMS $2,170.38 $105,980.81 $154,138.15 $201,020.64 $344,607.00 31 %
TOTAL FOOD EXPENSE $409,095.88 $4,537,254.73 $2,761,566.85 $5,081,534.22 $8,711,202.00 52 %
OTHER FOOD EXPENSES
OTHER FOOD/PROGRAM
TURKEY DRIVE $0.00 $0.00 $0.00 $37,671.65 $64,580.00 0 %
INTERAFFILIATE $0.00 $2,390.76 $7,102.21 $2,916.65 $5,000.00 48 %
HEALTHY HARVEST $4,310.53 $15,888.98 $44,367.29 $51,041.65 $87,500.00 18 %
EMERGENCY FOOD BOX $0.00 $204.59 $406.40 $1,166.65 $2,000.00 10 %
MILK DRIVE $0.00 $0.00 $0.00 $583.31 $1,000.00 0 %
VENISON PROCESSING $0.00 $8,478.00 $5,913.25 $6,595.75 $11,307.00 75 %
INVENTORY ADJUSTMENT $96.36 $2,758.21 $633.92 $2,333.31 $4,000.00 69 %
PRODUCT PACKAGING $0.00 $0.00 ($3,253.43) $0.00 $0.00 0 %
AGENCY LINE OF CREDIT ($50.76) $332.61 $386.05 $291.65 $500.00 67 %
TOTAL OTHER FOOD/PROGRAM $4,356.13 $30,053.15 $55,555.69 $102,600.62 $175,887.00 17 %
PRODUCT ACQUISITION FREIGHT
PRODUCT FREIGHT $0.00 $8,200.00 $29,674.30 $11,666.65 $20,000.00 41 %
TRANSPORTATION GRANT $0.00 $13,558.68 $15,767.83 $13,927.06 $23,875.00 57 %
TOTAL PRODUCT FREIGHT $0.00 $21,758.68 $45,442.13 $25,593.71 $43,875.00 50 %
TOTAL OTHER FOOD EXPENSES $4,356.13 $51,811.83 $100,997.82 $128,194.33 $219,762.00 24 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/26/2020 12:24:08 PM Page 5
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
DONATED PRODUCT
DONATED PRODUCT $546,005.04 $3,052,979.34 $3,096,639.72 $3,134,154.31 $5,372,836.00 57 %
TOTAL DONATED PRODUCT $546,005.04 $3,052,979.34 $3,096,639.72 $3,134,154.31 $5,372,836.00 57 %
WAREHOUSE / DISTRIBUTION
VEHICLE
VEHICLE - FUEL $3,198.61 $29,230.95 $28,297.07 $30,328.58 $51,992.00 56 %
VEHICLE MAINTENANCE $1,763.14 $19,836.17 $12,492.48 $18,117.75 $31,059.00 64 %
VEHICLE - INSURANCE $1,655.16 $11,586.12 $10,244.64 $11,586.15 $19,862.00 58 %
OTHER VEHICLE EXPENSE $554.69 $4,791.38 $4,867.09 $3,694.25 $6,333.00 76 %
TOTAL VEHICLE $7,171.60 $65,444.62 $55,901.28 $63,726.73 $109,246.00 60 %
WAREHOUSE
EQUIPMENT MAINTENANCE $487.30 $16,782.05 $11,503.33 $12,833.31 $22,000.00 76 %
GENERAL SUPPLIES $446.06 $9,852.77 $9,484.66 $6,416.65 $11,000.00 90 %
MFP SUPPLIES $0.00 $1,899.76 $1,266.56 $2,041.65 $3,500.00 54 %
MISCELLANEOUS $0.00 $65.00 $408.00 $1,166.65 $2,000.00 3 %
TOTAL WAREHOUSE $933.36 $28,599.58 $22,662.55 $22,458.26 $38,500.00 74 %
PRODUCTION ROOM
REPACKING SUPPLIES $135.36 $1,988.84 $6,210.37 $5,541.65 $9,500.00 21 %
SANITATION SUPPLIES $91.32 $794.49 $853.48 $1,458.31 $2,500.00 32 %
MISCELLANEOUS $0.00 $0.00 $86.30 $0.00 $0.00 0 %
TOTAL PRODUCTION ROOM $226.68 $2,783.33 $7,150.15 $6,999.96 $12,000.00 23 %
TOTAL WHRS / DISTRIB $8,331.64 $96,827.53 $85,713.98 $93,184.95 $159,746.00 61 %
GENERAL OPERATIONS
BUILDING
INSURANCE $3,736.51 $27,425.57 $26,615.31 $26,825.15 $45,986.00 60 %
UTILITIES $5,616.96 $48,275.79 $44,632.73 $42,729.15 $73,250.00 66 %
PHYSICAL PLANT MAINT/REPAIRS $44.57 $2,838.22 $5,560.51 $4,666.65 $8,000.00 35 %
PHYSICAL GROUNDS MAINTENANCE $0.00 $114.50 $14.23 $495.80 $850.00 13 %
EXTERMINATOR $350.50 $2,453.50 $2,719.80 $2,916.65 $5,000.00 49 %
JANITORIAL $1,712.23 $12,375.31 $13,638.70 $13,883.31 $23,800.00 52 %
RUBBISH & TRASH REMOVAL $558.50 $4,724.50 $4,339.50 $4,083.31 $7,000.00 67 %
OTHER OCCUPANCY EXPENSE $0.00 $1,543.56 $1,541.69 $933.31 $1,600.00 96 %
TOTAL BUILDING $12,019.27 $99,750.95 $99,062.47 $96,533.33 $165,486.00 60 %
GENERAL OFFICE
OFFICE SUPPLIES $1,504.66 $9,345.31 $10,025.41 $14,380.53 $24,653.00 38 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/26/2020 12:24:08 PM Page 6
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
PROGRAM & EDUCATIONAL $0.00 $8,445.62 $4,869.50 $6,708.26 $11,500.00 73 %
POSTAGE & MAILING $1,305.00 $8,908.74 $3,826.46 $7,874.89 $13,500.00 66 %
OFFICE EQUIPMENT / FURNITURE $0.00 $8.99 $560.47 $0.00 $0.00 0 %
COMPUTER EQUIPMENT $0.00 $8,512.98 $4,950.73 $6,095.80 $10,450.00 81 %
FOOD SUPPLIES $43.53 $206.53 $316.63 $466.65 $800.00 26 %
BANK CHGS / SCVS FEES $2,820.94 $30,450.90 $12,034.81 $26,045.81 $44,650.00 68 %
MISCELLANEOUS $0.00 $448.39 $512.73 $612.42 $1,050.00 43 %
TOTAL GENERAL OFFICE $5,674.13 $66,327.46 $37,096.74 $62,184.36 $106,603.00 62 %
TECHNOLOGY/SERVICES
INTERNET SERV/COMM $466.93 $2,192.63 $1,924.94 $1,537.65 $2,636.00 83 %
EQUIPMENT LEASE & REPAIR $457.88 $3,469.16 $3,655.63 $3,654.56 $6,265.00 55 %
MEMBERSHIP FEES/DUES ($325.00) $12,259.00 $16,105.00 $11,561.61 $19,820.00 62 %
LICENSEING FEES $189.90 $15,494.38 $21,745.16 $31,769.42 $54,462.00 28 %
TELEPHONE $634.43 $4,428.07 $4,490.39 $4,436.77 $7,606.00 58 %
TOTAL TECHNOLOGY/SERVICES $1,424.14 $37,843.24 $47,921.12 $52,960.01 $90,789.00 42 %
STAFF EXPENSES
CONFERENCES $0.00 $2,819.92 $16,182.70 $3,070.62 $5,264.00 54 %
STAFF DEVELOPMENT $974.00 $7,603.69 $6,665.19 $4,631.61 $7,940.00 96 %
MILEAGE $226.36 $3,298.11 $11,364.69 $3,069.35 $5,262.00 63 %
HOST FOOD & BEVERAGE $78.79 $1,092.78 $1,882.57 $1,049.92 $1,800.00 61 %
SUBCRIPTIONS & PUBLICATIONS $0.00 $0.00 $690.58 $0.00 $0.00 0 %
Total STAFF EXPENSES $1,279.15 $14,814.50 $36,785.73 $11,821.50 $20,266.00 73 %
CONTRACT SERVICES
ACCOUNTING $15,416.66 $107,916.70 $110,833.38 $107,916.65 $185,000.00 58 %
HUMAN RESOURCES $2,949.33 $20,645.35 $20,703.69 $20,645.31 $35,392.00 58 %
TECHNOLOGY $2,313.25 $16,192.75 $15,421.63 $16,192.75 $27,759.00 58 %
COMPLIANCE $2,188.00 $15,316.00 $14,225.19 $15,316.00 $26,256.00 58 %
HRIS $0.00 $0.00 $0.00 $1,020.25 $1,749.00 0 %
LEGAL $0.00 $178.50 $2,163.00 $0.00 $0.00 0 %
AUDIT $0.00 $10,010.00 $9,740.00 $6,416.65 $11,000.00 91 %
OTHER $5,140.63 $24,701.21 $23,180.31 $24,842.37 $42,587.00 58 %
TOTAL CONTRACT SERVICES $28,007.87 $194,960.51 $196,267.20 $192,349.98 $329,743.00 59 %
TOTAL GENERAL OPERATIONS $48,404.56 $413,696.66 $417,133.26 $415,849.18 $712,887.00 58 %
DEVELOPMENT/PR
SPECIAL EVENTS
CANSTRUCTION $0.00 $0.00 $9,314.58 $320.81 $550.00 0 %
OTHER MISC. EVENT EXPENSE $0.00 $618.65 $10,511.21 $16,756.17 $28,725.00 2 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/26/2020 12:24:08 PM Page 7
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TOTAL SPECIAL EVENTS $0.00 $618.65 $19,825.79 $17,076.98 $29,275.00 2 %
DIRECT MAIL
DIRECT MAIL $33,170.62 $108,032.64 $75,870.57 $159,833.31 $274,000.00 39 %
DIGITAL SERVICES $0.00 $4,704.01 $10,198.46 $12,906.21 $22,125.00 21 %
TOTAL DIRECT MAIL $33,170.62 $112,736.65 $86,069.03 $172,739.52 $296,125.00 38 %
GEN. DEVELOPMENT / PR EXPENSE
PUBLIC RELATIONS $0.00 $1,484.09 $9,061.43 $1,254.11 $2,150.00 69 %
ADVERTISING/PROMOTIONS $1,550.00 $7,743.54 $9,578.98 $23,943.46 $41,046.00 19 %
HARVESTER NEWSLETTER $13,057.49 $13,057.49 $0.00 $0.00 $0.00 0 %
VOLUNTEER RECGONITION $62.64 $771.30 $5,095.94 $3,908.31 $6,700.00 12 %
ANNUAL REPORT $0.00 $0.00 $0.00 $583.31 $1,000.00 0 %
ANNUAL MEETING $0.00 $0.00 $5,285.32 $3,500.00 $6,000.00 0 %
CIRCLE TO FEED HOPE $2,441.89 $7,401.88 $2,809.25 $8,750.00 $15,000.00 49 %
TURKEY DRIVE $0.00 $0.00 $0.00 $4,491.65 $7,700.00 0 %
TOTAL GEN. DEV. / PR EXPENSE $17,112.02 $30,458.30 $31,830.92 $46,430.84 $79,596.00 38 %
TOTAL DEVELOPMENT/PR $50,282.64 $143,813.60 $137,725.74 $236,247.34 $404,996.00 36 %
ADVOCACY & EDUCATION
ADVOCACY GROUP/SPEAKERS $0.00 $263.13 $6,986.57 $1,166.65 $2,000.00 13 %
TOTAL ADVOCACY & EDUCATION $0.00 $263.13 $6,986.57 $1,166.65 $2,000.00 13 %
HPNAP OPERATION SUPPORT/SANI SUPP
OPERATION SUPPORT $0.00 $15,170.68 $7,983.90 $99,760.50 $171,018.00 9 %
FBST OPERATION SUPPORT $0.00 $0.00 $542.53 $0.00 $0.00 0 %
SANITATION SUPPLIES $0.00 $0.00 $0.00 $1,283.31 $2,200.00 0 %
TOTAL HPNAP OPERATION SUP. $0.00 $15,170.68 $8,526.43 $101,043.81 $173,218.00 9 %
TOTAL EXPENSES $1,278,166.87 $9,872,160.87 $8,092,711.59 $10,765,761.79 $18,455,597.00 53 %
NET BEFORE CAP CAMP ALLOC $179,257.55 $1,632,668.87 ($130,454.59) $865,697.47 $1,484,049.00 110 %
CAPITAL CAMPAIGN ALLOCATIONS
BACKPACK PROGRAM $0.00 $0.00 $20,079.50 $0.00 $0.00 0 %
PERSONNEL $4,035.91 $28,251.37 $44,228.37 $28,251.40 $48,431.00 58 %
CAPITAL CAMPAIGN ALLOCATIONS $4,035.91 $28,251.37 $64,307.87 $28,251.40 $48,431.00 58 %
CAPITAL EXPENSES
CAPITAL IMPROVEMENTS $0.00 $0.00 ($24,982.87) $0.00 $0.00 0 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/26/2020 12:24:08 PM Page 8
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
Total CAPITAL EXP. $0.00 $0.00 $24,982.87 $0.00 $0.00 0 %
NET BEFORE NON-OPERATING $183,293.46 $1,660,920.24 ($91,129.59) $893,948.87 $1,532,480.00 108 %
NON-OPERATING ADJUST.
DEPRECIATION/AMORTIZATION ($30,986.93) ($216,908.75) ($179,748.95) $0.00 $0.00 0 %
CAPITAL IMPROVEMENTS $0.00 $0.00 $18,850.00 $0.00 $0.00 0 %
INVESTMENT GAIN/LOSS $61,615.78 ($50,543.24) $185,737.00 $0.00 $0.00 0 %
RELEASE FROM TEMP RESTRICT ($4,035.91) ($28,251.37) ($64,307.87) $0.00 $0.00 0 %
TOTAL NON-OPER ADJUST $26,592.94 ($295,703.36) ($39,469.82) $0.00 $0.00 0 %
NET SURPLUS/(DEFICIT) $209,886.40 $1,365,216.88 ($130,599.41) $893,948.87 $1,532,480.00 89 %
Food Bank of the Southern Tier
Income Statement
FOOD BANK OPERATIONS - 31
8/26/2020 12:24:08 PM Page 9
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
REVENUE
FOOD DISTRIBUTION
DISASTER RELIEF
DR-SHARED MAINTENANCE
GENERAL $90.72 $1,198.44 $0.00 $1,166.65 $2,000.00 60 %
HPNAP $0.00 $30,625.01 $0.00 $30,582.40 $52,427.00 58 %
TOTAL SHARED MAINTENANCE $90.72 $31,823.45 $0.00 $31,749.05 $54,427.00 58 %
WHOLESALE
HPNAP $146,443.04 $284,900.35 $0.00 $198,642.46 $340,530.00 84 %
HPNAP HANDLING FEES $9,608.88 $31,947.22 $0.00 $19,259.31 $33,016.00 97 %
Total WHOLESALE FOOD $156,051.92 $316,847.57 $0.00 $217,901.77 $373,546.00 85 %
TEFAP
TEFAP FOOD INCOME $202,955.92 $1,158,351.78 $0.00 $1,079,166.65 $1,850,000.00 63 %
$202,955.92 $1,158,351.78 $0.00 $1,079,166.65 $1,850,000.00 63 %
TOTAL DISASTER RELIEF $359,098.56 $1,507,022.80 $0.00 $1,328,817.47 $2,277,973.00 66 %
TOTAL FOOD DISTRIBUTION $359,098.56 $1,507,022.80 $0.00 $1,328,817.47 $2,277,973.00 66 %
CONTRACTS / PROGRAMS
OTHER CONTRACTS / PROGRAMS
TEFAP ADMIN $0.00 $369,388.91 $0.00 $215,476.90 $369,389.00 100 %
TOTAL OTHER CONTRACTS/PGMS $0.00 $369,388.91 $0.00 $215,476.90 $369,389.00 100 %
TOTAL CONTRACTS / PROGRAMS $0.00 $369,388.91 $0.00 $215,476.90 $369,389.00 100 %
FUNDRAISING / DONATIONS
CAUSE MARKETING
CAUSE MARKETING $0.00 $0.00 $0.00 $4,657.31 $7,984.00 0 %
TOTAL CAUSE MARKETING $0.00 $0.00 $0.00 $4,657.31 $7,984.00 0 %
DIRECT MAIL
DIRECT MAIL $0.00 $7,984.00 $0.00 $0.00 $0.00 0 %
TOTAL DIRECT MAIL $0.00 $7,984.00 $0.00 $0.00 $0.00 0 %
ONLINE GIVING
ONLINE GIVING $16,137.61 $376,707.48 $0.00 $219,745.75 $376,707.00 100 %
TOTAL ONLINE GIVING $16,137.61 $376,707.48 $0.00 $219,745.75 $376,707.00 100 %
Food Bank of the Southern Tier
Income Statement
DISASTER RELIEF-19
8/26/2020 12:25:12 PM Page 1
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
PERSONAL SOLICITATION
PERSONAL SOLICITATION $0.00 $35,800.00 $0.00 $20,883.31 $35,800.00 100 %
TOTAL PERSONAL SOLICITATION $0.00 $35,800.00 $0.00 $20,883.31 $35,800.00 100 %
GENERAL DEVELOPMENT GRANTS
OTHER $15,000.00 $725,228.00 $0.00 $611,895.61 $1,048,964.00 69 %
TOTAL GEN DEV GRANTS $15,000.00 $725,228.00 $0.00 $611,895.61 $1,048,964.00 69 %
WHITE MAIL
'WHITE MAIL $10,150.00 $422,544.00 $0.00 $246,484.00 $422,544.00 100 %
TOTAL WHITE MAIL $10,150.00 $422,544.00 $0.00 $246,484.00 $422,544.00 100 %
ALL OTHER PRIVATE SUPPORT
ALL OTHER PRIVATE SUPPORT $0.00 $20,403.00 $0.00 $11,901.75 $20,403.00 100 %
TOTAL ALL OTHER PRIVATE SUPPORT $0.00 $20,403.00 $0.00 $11,901.75 $20,403.00 100 %
TOTAL FR/DONATIONS $41,287.61 $1,588,666.48 $0.00 $1,115,567.73 $1,912,402.00 83 %
TOTAL REVENUE $400,386.17 $3,465,078.19 $0.00 $2,659,862.10 $4,559,764.00 76 %
EXPENSES
PERSONNEL EXPENSES
SALARIES $4,526.26 $58,828.37 $0.00 $70,560.00 $120,960.00 49 %
FRINGE BENEFITS $442.53 $4,543.80 $0.00 $5,880.00 $10,080.00 45 %
CONTRACT EMPLOYMENT $3,684.35 $20,393.84 $0.00 $21,560.00 $36,960.00 55 %
TOTAL PERSONNEL EXPENSES $8,653.14 $83,766.01 $0.00 $98,000.00 $168,000.00 50 %
FOOD EXPENSE
AGENCIES
WHOLESALE FOOD
GENERAL $0.00 ($186.99) $0.00 $0.00 $0.00 0 %
TOTAL AGENCIES WHSALE FOOD $0.00 ($186.99) $0.00 $0.00 $0.00 0 %
TOTAL AGENCIES $0.00 ($186.99) $0.00 $0.00 $0.00 0 %
DISASTER RELIEF
SHARED MAINTENANCE
GENERAL $90.72 $1,198.44 $0.00 $1,166.65 $2,000.00 60 %
TOTAL SHARED MAINTENANCE $90.72 $1,198.44 $0.00 $1,166.65 $2,000.00 60 %
Food Bank of the Southern Tier
Income Statement
DISASTER RELIEF-19
8/26/2020 12:25:12 PM Page 2
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
WHOLESALE
HPNAP $146,443.04 $284,900.35 $0.00 $198,642.46 $340,530.00 84 %
TOTAL WHOLESALE $146,443.04 $284,900.35 $0.00 $198,642.46 $340,530.00 84 %
TEFAP
TEFAP FOOD EXPENSE $202,955.92 $1,158,351.78 $0.00 $1,079,166.65 $1,850,000.00 63 %
TOTAL TEFAP $202,955.92 $1,158,351.78 $0.00 $1,079,166.65 $1,850,000.00 63 %
Total DISASTER RELIEF $349,489.68 $1,444,450.57 $0.00 $1,278,975.76 $2,192,530.00 66 %
TOTAL FOOD EXPENSE $349,489.68 $1,444,263.58 $0.00 $1,278,975.76 $2,192,530.00 66 %
OTHER FOOD EXPENSES
OTHER FOOD/PROGRAM
DISASTER RELIEF $37,785.74 $395,301.62 $0.00 $320,293.15 $549,074.00 72 %
TOTAL OTHER FOOD/PROGRAM $37,785.74 $395,301.62 $0.00 $320,293.15 $549,074.00 72 %
PRODUCT ACQUISITION FREIGHT
PRODUCT FREIGHT $0.00 $2,114.67 $0.00 $1,233.75 $2,115.00 100 %
TOTAL PRODUCT FREIGHT $0.00 $2,114.67 $0.00 $1,233.75 $2,115.00 100 %
TOTAL OTHER FOOD EXPENSES $37,785.74 $397,416.29 $0.00 $321,526.90 $551,189.00 72 %
WAREHOUSE / DISTRIBUTION
VEHICLE
VEHICLE - FUEL $7.42 $324.67 $0.00 $291.65 $500.00 65 %
VEHICLE PURCHASE/LEASE $0.00 $33,580.83 $0.00 $144,573.31 $247,840.00 14 %
VEHICLE RENTAL $2,184.20 $14,862.32 $0.00 $11,229.15 $19,250.00 77 %
TRUCK WRAP AND DESIGN $0.00 $0.00 $0.00 $3,659.81 $6,274.00 0 %
TOTAL VEHICLE $2,191.62 $48,767.82 $0.00 $159,753.92 $273,864.00 18 %
WAREHOUSE
GENERAL SUPPLIES $79.03 $6,506.58 $0.00 $4,375.00 $7,500.00 87 %
MFP SUPPLIES $638.23 $1,053.23 $0.00 $875.00 $1,500.00 70 %
EQUIPMENT PURCHASES $0.00 $4,750.00 $0.00 $27,759.06 $47,587.00 10 %
TOTAL WAREHOUSE $717.26 $12,309.81 $0.00 $33,009.06 $56,587.00 22 %
PRODUCTION ROOM
REPACKING SUPPLIES $17,476.36 $18,349.96 $0.00 $11,083.31 $19,000.00 97 %
SANITATION SUPPLIES $0.00 $2,150.05 $0.00 $1,254.15 $2,150.00 100 %
TOTAL PRODUCTION ROOM $17,476.36 $20,500.01 $0.00 $12,337.46 $21,150.00 97 %
Food Bank of the Southern Tier
Income Statement
DISASTER RELIEF-19
8/26/2020 12:25:12 PM Page 3
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TOTAL WHRS / DISTRIB $20,385.24 $81,577.64 $0.00 $205,100.44 $351,601.00 23 %
GENERAL OPERATIONS
BUILDING
PHYSICAL PLANT MAINT/REPAIRS $0.00 $2,562.91 $0.00 $9,041.65 $15,500.00 17 %
PHYSICAL GROUNDS MAINTENANCE $795.18 $795.18 $0.00 $463.75 $795.00 100 %
JANITORIAL $81.56 $81.56 $0.00 $2,450.00 $4,200.00 2 %
RUBBISH & TRASH REMOVAL $0.00 $68.00 $0.00 $58.31 $100.00 68 %
TOTAL BUILDING $876.74 $3,507.65 $0.00 $12,013.71 $20,595.00 17 %
GENERAL OFFICE
OFFICE SUPPLIES $202.90 $1,461.51 $0.00 $4,141.65 $7,100.00 21 %
PROGRAM & EDUCATIONAL $1,950.00 $7,381.79 $0.00 $9,770.81 $16,750.00 44 %
POSTAGE & MAILING $0.00 $0.00 $0.00 $2,916.65 $5,000.00 0 %
OFFICE EQUIPMENT / FURNITURE $0.00 $53.90 $0.00 $10,376.90 $17,789.00 0 %
COMPUTER EQUIPMENT $247.97 $635.92 $0.00 $583.31 $1,000.00 64 %
TOTAL GENERAL OFFICE $2,400.87 $9,533.12 $0.00 $27,789.32 $47,639.00 20 %
TECHNOLOGY/SERVICES
EQUIPMENT LEASE & REPAIR $0.00 $240.50 $0.00 $140.00 $240.00 100 %
TELEPHONE $0.72 $454.54 $0.00 $495.81 $850.00 53 %
TOTAL TECHNOLOGY/SERVICES $0.72 $695.04 $0.00 $635.81 $1,090.00 64 %
STAFF EXPENSES
MILEAGE $416.79 $2,964.57 $0.00 $3,091.65 $5,300.00 56 %
HOST FOOD & BEVERAGE $0.00 $8,570.57 $0.00 $5,250.00 $9,000.00 95 %
Total STAFF EXPENSES $416.79 $11,535.14 $0.00 $8,341.65 $14,300.00 81 %
CONTRACT SERVICES
OTHER $375.00 $13,487.50 $0.00 $39,214.00 $67,224.00 20 %
TOTAL CONTRACT SERVICES $375.00 $13,487.50 $0.00 $39,214.00 $67,224.00 20 %
TOTAL GENERAL OPERATIONS $4,070.12 $38,758.45 $0.00 $87,994.49 $150,848.00 26 %
DEVELOPMENT/PR
SPECIAL EVENTS
OTHER MISC. EVENT EXPENSE $800.00 $3,100.00 $0.00 $4,083.31 $7,000.00 44 %
TOTAL SPECIAL EVENTS $800.00 $3,100.00 $0.00 $4,083.31 $7,000.00 44 %
DIRECT MAIL
DIRECT MAIL $0.00 $0.00 $0.00 $5,636.15 $9,662.00 0 %
DIGITAL SERVICES $0.00 $2,600.00 $0.00 $5,191.65 $8,900.00 29 %
Food Bank of the Southern Tier
Income Statement
DISASTER RELIEF-19
8/26/2020 12:25:12 PM Page 4
CURRENT
MONTH
07/01/2020
07/31/2020
CURRENT YTD
ACTUAL
01/01/2020
07/31/2020
LAST YTD
ACTUAL
01/01/2019
07/31/2019
PROJECTION
TO DATE
01/01/2020
07/31/2020
FULL YR
PROJECT.
01/01/2020
12/31/2020
% TO
FULL YEAR
PROJECTION
TOTAL DIRECT MAIL $0.00 $2,600.00 $0.00 $10,827.80 $18,562.00 14 %
GEN. DEVELOPMENT / PR EXPENSE
PUBLIC RELATIONS $957.76 $957.76 $0.00 $1,750.00 $3,000.00 32 %
ADVERTISING/PROMOTIONS $10,006.87 $37,068.87 $0.00 $21,641.65 $37,100.00 100 %
TOTAL GEN. DEV. / PR EXPENSE $10,964.63 $38,026.63 $0.00 $23,391.65 $40,100.00 95 %
TOTAL DEVELOPMENT/PR $11,764.63 $43,726.63 $0.00 $38,302.76 $65,662.00 67 %
TOTAL EXPENSES $432,148.55 $2,089,508.60 $0.00 $2,029,900.35 $3,479,830.00 60 %
NET BEFORE CAP CAMP ALLOC ($31,762.38) $1,375,569.59 $0.00 $629,961.75 $1,079,934.00 127 %
NET BEFORE NON-OPERATING ($31,762.38) $1,375,569.59 $0.00 $629,961.75 $1,079,934.00 127 %
NON-OPERATING ADJUST.
EQUIPMENT/FURNITURE PURCHASES $0.00 $33,580.83 $0.00 $0.00 $0.00 0 %
TOTAL NON-OPER ADJUST $0.00 $33,580.83 $0.00 $0.00 $0.00 0 %
NET SURPLUS/(DEFICIT) ($31,762.38) $1,409,150.42 $0.00 $629,961.75 $1,079,934.00 130 %
Food Bank of the Southern Tier
Income Statement
DISASTER RELIEF-19
8/26/2020 12:25:12 PM Page 5
The Food Bank of the Southern Tier FINANCIAL REPORT – [July 2020]
% to Budget Guideline (Month 7 of 12): 58.33% YTD Actual to Budget: 61% Total Income LAST YTD: 50% Total Income 55% Total Expenses 51% Total Expenses
OVERALL Please note, your package includes 3 Income Statements: Regular Operating, Disaster Relief and Combined. The Combined Statement is the first one. The narrative below is based on the Combined Statement.
• We are projecting a combined surplus of $2.6mil. • The updated Q2 adjustments are included in the projection column, somewhat normalizing our comparisons.
That said, you will see some “lumpiness” in certain lines due to the uneven nature of Disaster Relief spending. • We are starting to transition out of Disaster Relief as an “agency” category; Hub activity is done and CFD’s are
winding down. We will continue to support COVID relief efforts thru the traditional Agencies and MFP’s. Those expenses will be realized in the “Other Food” line.
INCOME STATEMENT:
(Percentages Relate to Budget Projection) Revenue Items: Agency Food: 51%
Below target. Watching SM as we have limited storage for donated product (crowded out by WH & TEFAP). General Wholesale is expected to lag as we have numerous DR grants paying for product.
MFP Food: 64%
Youth Programs Food: 40%
Disaster Relief: 66%
Above target. As we transition out of CFD’s, wholesale is expected to pick up here with Nourish NY and Food Boxes to Seniors. Below target. The Summer Programs are expected to continue strong seasonal activity in wholesale thru August and September. Above target. This category is starting to wind down. Hub activity has concluded and we are transitioning the CFD’s back to MFP’s.
Donated Product: 57%
On target. Still tough to find room in our freezer with all the TEFAP. Not seeing a lot of shelf-stable donated available to us.
HPNAP General Operating: 49% Below target. Operations Support will mostly be spent in the second half. Operating Income will have a heavier spend in first half of year.
Other Contracts/Programs: 82%
Above target. TEFAP Admin was very strong this Spring in response to the onset of COVID. We do not anticipate similar chunks of disaster related funding in the second half of the year.
Fund-Raising/Donations: 75.36%
Above seasonal average of 46.44%. Regular Operating Fundraising is at 72% of budget while Disaster Relief is at 83% of budget.
*Please note that seasonal comparisons for the individual lines can be accomplished by looking at 2019 Y-T-D totals (we only have one year of history with the “new” fundraising categories).
Other Income: 17%
Below target. The sale of our garage wasn’t closed until August (comp’s will appear very low until then). Interest Income is light.
Food Bank of the Southern Tier Page 2 Financial Report – July 2020
EXPENSE ITEMS: Personnel: 57% On target. Operating is on target at 58%. Disaster Relief is at 50%.
Agency Food: 51% MFP Food: 65% Youth Programs Food: 31% Disaster Relief: 66%
Below target. General Wholesale is expected to lag as we have numerous DR grants paying for product. Above target. As we transition out of CFD’s, wholesale is expected to pick up here with Nourish NY and Food Boxes to Seniors. Below target. Maintaining the budget line for BackPack WH for now. Above target. This category is starting to wind down. Hub activity has concluded and we are transitioning the CFD’s back to MFP’s. We will continue to support “Disaster Relief” efforts by the Agencies and MFP’s with internal funding. These expenses will show up in the “Other Food” expense line.
Other Program Food: 59% Product Acquisition Freight: 52% Donated Product: 57%
On target. This is the section where FBST-funded wholesale food expenses will get recorded, as they relate to our Disaster Relief efforts. Otherwise, very seasonal here with Turkey Drive and Healthy Harvest expenses. Near target. This budget line was significantly reduced with Q2 adjustments as we focus on non-donated streams of food. On target.
Warehouse/Distribution: 35% Below target. Regular Operating is near target at 61% while
Disaster Relief is at 23%. A considerable part of the DR budget that has yet to be realized is the purchase of a new Tractor Trailer (FA grant funded).
General Operations: 52% Below target. Regular Operating is on target at 58% while Disaster Relief is at 26%. Some expenses not hitting the DR budget yet include the new phone system and many of the facility upgrades resulting from our COVID safeguard efforts.
Development/PR: 40% Advocacy & Education: 13%
Below target. Regular Operating is below target at 36% while Disaster Relief is at 67%. Highly seasonal Operating cost centers in the Development budget. Below target/as expected. Budget reduced with Q2 adj’s. Much of the financial related efforts (conferences, etc.) are on hold right now.
HPNAP Operation Support 9% NON-OPERATING ITEMS: Cap. Camp. Allocations: 58%
Below target. Remaining funds from 2018-2020 contract spent in January. The rest of the budget will be spent in the second half of the year (normal seasonality). On target/as expected. Internally controlled. Truck Campaign allocations expected to end in 2022.
Food Bank of the Southern Tier Page 3 Financial Report – July 2020
Program Food Accounting Distinctions:
1. There is MFP HPNAP Shared Maintenance income but no expense (acquisition costs are reimbursable).
2. There is BackPack Wholesale expense but no income (the Food Bank pays for this program expense).
3. There is Agency Shared Maintenance income but no expense (it is donated product).
4. Inter-Affiliate Food expenses are recouped in Shared Maintenance revenue.
5. Other Program Food expenses are paid for by matching grants and fundraising.
*Goals are listed below the bars (where appropiate)Confidential Information: For Internal Use Only
FBST July 2020 Dashboards*
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
5,000,000
Broome(111.50%)
Chemung(163.08%)
Schuyler(130.86%)
Steuben(117.74%)
Tioga(140.40%)
Tompkins(137.09%)
Meal Distribution By County (Last 12 Months)
Gap
CHOW
DR
MFP
Agency
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
2020 YTD Total Fundraising
2016
2017
2018
2019
2020
2020 Goal = $6,115,838
5,420,575
6,826,555 6,384,698 6,485,033
7,661,935
10,563,476
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
2015 2016 2017 2018 2019 2020
2020 YTD Receiving (pounds)
CHOW
TEFAP
Wholsale
Donated
0.00%
20.00%
40.00%
60.00%
80.00%
100.00%
120.00%
140.00%
160.00%
180.00%
Broome Chemung Schuyler Steuben Tioga Tompkins Total
Meals By County By Year
2016 2017 2018 2019 Last 12 Months
Feb‐14
Nov‐14
Feb‐15
Nov‐15
Feb‐16
Nov‐16
Feb‐17
Nov‐17
Feb‐18
Oct‐18
Jan‐19 Feb‐20
Apr‐20
25,000
30,000
35,000
40,000
45,000
50,000
55,000
60,000
65,000
Jan‐14 Jan‐15 Jan‐16 Jan‐17 Jan‐18 Jan‐19 Jan‐20
People Served (Agency + MFP)
5,492,901
6,673,632 7,113,301
6,408,575 6,895,518
10,494,181
0
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
2015 2016 2017 2018 2019 2020
2020 YTD Distribution (pounds)
Other FB's
CHOW
Disaster Relief
Youth Programs
MFP
Agency
*Goals are listed below the bars (where appropiate)Confidential Information: For Internal Use Only
FBST July 2020 Dashboards*
60,752
42,664
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
100,000
2019 2020 (Goal = 99,000)
Backpacks
Backpacks
819,344769,005
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
2019 2020 (Goal = 1,549,905)
PDP Pounds
PDP Pounds
984,524
498,982
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
2019 2020 (Goal = 1,893,185)
Repack Pounds
Repack Pounds
0
50,000
100,000
150,000
200,000
250,000
1/8/2016
4/1/2016
6/24/2016
9/16/2016
12/9/2016
3/3/2017
5/26/2017
8/18/2017
11/10/2017
2/2/2018
4/27/2018
7/20/2018
10/12/2018
1/4/2019
3/29/2019
6/21/2019
9/13/2019
12/6/2019
2/28/2020
5/22/2020
8/14/2020
Bulk Product to be Repacked
Bulk Dry
Bulk Frozen
0
500
1,000
1,500
2,000
2,500
3,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Volunteer Hours
2019 (11,835)
2020 (7,548)
0.00%
0.50%
1.00%
1.50%
2.00%
January February March April May June July
Inventory Variance (Cumulative)
Absolute (%)
1,390,188
2,067,894
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
2019 2020 (Goal = 2,882,262)
Fresh Produce
TEFAP
VAP/WH
Donated
86.83%
85.86%
88.86%
90.71%
93.78%
81.00%
83.00%
85.00%
87.00%
89.00%
91.00%
93.00%
95.00%
2016 2017 2018 2019 2020
% Nutritious
14.77%
‐0.12%
26.67%
14.90%
3.91%
37.34%
15.47%
6.18%
43.08%
19.95%
5.39%
49.93%
‐10.00%
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
3mos Return 1yr Return Inception (3/31/2015)
Communis vs. Benchmarks (06/30/2020)
Communis Communis Benchmark FBST Benchmark S&P500
2018
Total Unrestricted Net Assets $6,469,793 $6,122,122
Equity in Property, Plant and Equipment ($3,413,842) ($3,467,037)
Value of Purchased Inventory ($343,810) ($371,791)
1yr Release from Temp Restriction $48,431 $110,171
Total Available Operating Reserves $2,760,572 $2,393,466
Annual Operating Expenses $15,125,462 $12,991,092
Value of Donated Goods & Services ($5,026,491) ($5,934,516)
Government Purchased Food ‐ TEFAP ($4,454,731) ($1,140,747)
Pass Thru ‐ HPNAP Operation Support ($96,852) ($170,796)
Pass Thru ‐ MFP General SM ($45,217) ($103,617)
Pass Thru ‐ BP General SM ($27,072) ($20,834)
Total Annual Operating Expenses $5,475,100 $5,620,581
Percent Reserves 50.42% 42.58%
Months of Reserves 6.05 5.11
3 Months of Expenses $1,368,775 $1,405,145
Excess Reserves $1,391,797 $988,320
BOD Designated Building Fund $470,246 $420,117
Current (12/31/2019)
Available Operating Reserves (Dec 2019)
Operating Expenses (2019 Final)
FOOD BANK OF THE SOUTHERN TIER Board of Directors
Committee Description
FINANCE COMMITTEE PURPOSE: To provide general oversight and policy recommendations to the Board of Directors on matters related to the financial operations and integrity of the Food Bank. This scope will include policy on matters of operating budgets and capital financing, accounting, insurance, internal controls. RESPONSIBILITIES:
• Oversees and monitors organizational financial planning, including annual budgets, capital projects or other special activities/planning that have a significant fiscal impact on the organization. Makes revisions to annual operating budgets as necessary.
• To review annually with the President/CEO and the Chair of the Audit Committee the process for determining the adequacy of controls over financial reporting and other financial systems.
• Monitors that adequate funds are available for annual as well as long-range planning. • Manages and safeguards the assets of the organization. • Drafts, monitors and evaluates organizational fiscal policies. • Anticipates financial problems or significant budget variations and develops recommended
responses for Board of Directors. • Ensures that the Board receives accurate and complete financial information. • Helps the rest of the Board understand financial statements and the general financial situation of
the organization. • Makes sure that federal, state, and local reporting guidelines are followed. • Conducts periodic insurance reviews to protect assets of organization.
COMPOSITION: The committee shall consist of at least the Treasurer of the Board of Directors (who serves as committee chairperson), Committee Vice-Chair, President /CEO of the organization, Finance Director, Business Director and/or other finance staff as necessary. MEETINGS: Meetings shall be held 5 times a year: February, May, August, November & December. Special meetings may be called as necessary. Committee members will continue to receive monthly financial statements. LIMITS OF AUTHORITY: The Finance Committee submits recommendations to the Board of Directors. Developed: April 13, 2006 Revised: June 26, 2006
September 25, 2006 November 29, 2010 August 6, 2012