FOOD SAFETY AND QUALITY DIVISION

MINISTRY OF HEALTH MALAYSIA

FOOD EXPORT CONTROL

AND REQUIREMENTS

EXPORT BRANCH

EXPORT CONTROL

ACTIVITIES Responsible for ensuring food for export is safe along

the food supply chain and is in compliance with the

importing country’s requirements

Issuance food export certificates (e.g. Health Certificate,

Free Sale Certificate, Non-Genetically Modified Food

Certificate)

Compliant listing and registration of food export

establishments

Official control (e.g. verification, monitoring programme)

Inspection of food export establishment

Investigation of food rejection notification

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EXPORT REQUIREMENT

• It is exporter’s responsibility to ensure

compliance with importing countries’

requirements via their importing agent.

• MOH will facilitate exporter if export

certificate is required by importing countries.

• MOH will ensure exporter comply with the

importing countries requirements for products

which require official control by MOH.

LEGAL REQUIREMENTS FOR FOOD

EXPORT

Importing Country Requirements (e.g. official control, food safety standards, export certificates)

Food Act 1983

Food Hygiene Regulations 2009

Food Regulations 1985

Codex Alimentarius

Food (Issuance of Health Certificate for Export of Fish and Fish Product to the European Union 2009

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OFFICIAL CONTROL ON EXPORT OF FOOD

Monitoring Programmes

Issuance of export certificates based on

importing country requirements

Food Safety Assurance System

(HACCP / GMP (Based on importing country

requirements)

Verification on the

compliance status of

food supply chain

Legislation

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FOOD EXPORT CERTIFICATES

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FOOD EXPORT CERTIFICATES

Free Sale Export Certificate

Health Certificate

Non Genetically Modified Food Content Export

Certificate

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Type Of Certificate Item FEE (RM )

Health Certificate With HACCP From MOH or ACB recognised by MOH

RM 100/Cert (Maximum

25 Products)

Without HACCP From MOH RM 200/Cert (Maximum 25 Products)

Free Sales Certificate With/Without HACCP From MOH

RM 100/Cert (Maximum 25 Products)

Non Genetically Modified Food Content Export Certificate

With/Without HACCP From MOH

RM350/ Cert (Maximum 25 Products)

FEE FOR ISSUANCE FO EXPORT CERTIFICATES

HEALTH CERTIFICATE

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• Issuance of Health Certificate for applicant with the HACCP Certification from Ministry of Health / ACB recognised by MOH ( 3days/ No sample taken)

• Issuance of Health Certificate for applicant without the HACCP Certification from Ministry of Health (19 days/ premise inspection and sampling)

ISSUANCE

OFFICE

APPLICATION REQUIREMENTS DOCUMENTATION CLIENT CHARTER FEE

District Health

Office where

the processing

establishment

or consignment

storage is

located or

State Health

Department

Register with SSM

Register with MOH

Implementation of food

safety assurance

programme such as

HACCP/GMP/MeSTI.

Products manufactured /

packaged / proprietary

rights in Malaysia

Products are ready for

export with information of

destination and vessel

*Sampling has been carried

out on consignments (cost

borne by the applicant)

*Inspection has been

carried out on processing

establishment or storage

premises

Product can only be

exported after issuance of

Health Certificate *May be excluded for processing

establishment certified with HACCP

Certification by MOH / ACB

recognised by MOH

• Except for EBN still require sampling.

Application form

Copy of acknowledgment of private

corporations from SSM

Copy of factory / business license from

PBT

Registration slip/cert from MOH

Type of parameter to be analyzed and

its standard (if applicable)

Copy of food safety assurance

programme certification (if any)

Copy of the Certificate of Approval

from MOH for source of water (if

applicable)

Copy of letter stating product to be

exported is not for commercial

purposes (if applicable)

Copy of appointment/attestation letter

as market agent / contract

manufacturers (if applicable)

Copy of letter from the National

Pharmaceutical Regulatory Agency

(NPRA) for Food Drug Interface (FDI)

products to attest that products are

classified as food (if applicable)

Other documents (if applicable)

With HACCP

certification from

MOH or MOH

recognized CBs:

Certificate will be

issued within 3

working days of

receipt of a

complete

application until

notification for

collection

Without HACCP

certification from

MOH or MOH

recognized CBs:

Certificate will be

issued within 19

days from receipt of

a complete

application until

notification for

collection

RM 100/cert

(maximum 25

products)

RM200/cert (

max 25

products)

Mode of

payment:

Please refer to

District Health

Office / State

Health

Department

HEALTH CERTIFICATE (Please refer http://fsq.moh.gov.my for guideline)

PROCESS FLOW FOR THE ISSUANCE OF HEALTH CERTIFICATE (WITHOUT HACCP)

START

END

Receiving complete application and fee

Sampling and premise inspection

Sampling result (from accredited laboratory)

Issuance of Health Certificate

Informing applicant for pick up

Yes

No

client charter for the issuance of Health Certificate is 19 days

PROCESS FLOW FOR THE ISSUANCE OF HEALTH CERTIFICATE (WITH HACCP CERTIFICATE FROM MOH)

START

END

Receiving complete application and fee

Valid HACCP Certificate Status and updated documentation

Issuance of Health Certificate

Informing applicant for pick up

Yes

No

client charter for the issuance of Health Certificate is 3 days

ISSUANCE

OFFICE

APPLICATION REQUIREMENTS DOCUMENTATION CLIENT

CHARTER

FEE

District Health

Office where

the processing

establishment

or

consignment

storage is

located or

State Health

Department

Register with SSM

Register with MOH

Implementation of food safety

assurance programme such as

HACCP/GMP/MeSTI.

Products manufactured / packaged

/ proprietary rights in Malaysia

Current or not more than 6 months

analysis results from date of

application, from accredited

laboratory and comply with the

Food Act 1983 & Food Regulations

1985

Labelling requirement:

appropriate product

designation/description

name of the manufacturer

/packer or company responsible

for the product

no health claims

Products are available in the

market or can be sold freely in

Malaysia

Application Form

Copy of acknowledgment of

private corporations from SSM

Copy of factory / business

license from PBT

Registration slip/cert from MOH

Latest copy of local invoice for

each product (if applicable)

Original label of each product

Copy of Certificate of Analysis

for each product

Copy of food safety assurance

programme certification (if any)

Copy of

appointment/attestation letter

as market agent / contract

manufacturers (if applicable)

Copy of letter from the National

Pharmaceutical Regulatory

Agency (NPRA) for Food Drug

Interface (FDI) products to

attest that products are

classified as food (if applicable)

Certificate will

be issued in 1

working day

from receipt of

a complete

application

until

notification for

collection

Fee : RM100 /

cert

(A certificate

may contain up

to 25 products)

Mode of

payment:

Please refer to

District Health

Office / State

Health

Department

FREE SALE EXPORT CERTIFICATE (Please refer http://fsq.moh.gov.my for guideline)

Free Sales Certificate

START

END

Receiving complete application and fee

Receiving application for compliance

Issuance of Free Sales Export Certificate

Informing applicant for pick up

Yes

No

client charter for the issuance of Health Certificate is one (1) days

ISSUANCE

OFFICE

APPLICATION REQUIREMENTS DOKUMENTATION CLIENT CHARTER FEE

Food Safety &

Quality Division,

Ministry of

Health Malaysia

Register with SSM

Register with MOH

Implementation of food

safety assurance programme

such as HACCP/GMP/MeSTI.

Products manufactured /

packaged / proprietary rights

in Malaysia

GMO analysis results of final

products from Department of

Chemistry Malaysia

(applicant to contact District

Health Office to carry out

sampling)

Raw materials do not contain

GMO

Application Form

Copy of acknowledgment of

private corporations from SSM

Copy of factory / business

license from PBT

Registration slip/cert from

MOH

Copy of food safety assurance

programme certification (if

any)

Certificate of Analysis for end

product (GMO) issued by

Department of Chemistry

Malaysia

Letter of Confirmation of "No

usage of GMF" by the applicant

Letter of Confirmation “No

usage of GMF“ for raw

materials by suppliers or letter

of guarantee .

Certificate will be

issued 30 working

day from receipt

of a complete

application until

notification for

collection

RM350/ Cert

Mode of

payment: Bank

draft / money

order / postal

order

made payable

to "Ketua

Setiausaha

Kesihatan,

Kementerian

Kesihatan

Malaysia"

NON GENETICALLY MODIFIED FOOD CONTENT EXPORT CERTIFICATE

(Please refer http://fsq.moh.gov.my for guideline)

Non GMF Export Certificate

START

END

Receiving complete application and fee

Updated documentation and certificate of analysis (from accredited lab)

Issuance of Non GM Export Certificate

Informing applicant for pick up

Yes

No

client charter for the issuance of Non

GM Export Certificate is one 30 days

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IMPORTING COUNTRY REQUIREMENTS FOR FOOD PRODUCTS WHICH REQUIRE OFFICIAL CONTROL BY MOH

Country Type of Food

European Country (EU)

Fish and Fishery Products

•Official Control and Approval by MOH (processing establishments, source of ice, source of semi-processed raw material, source of imported raw materials, transport vehicles) •Approval by DOF (fishing vessels and farms), •Approval by LKIM (landing site) •Health Certificate •MOH Hazard Analysis and Critical Control Points (HACCP) • Listing with EU

Country Type of Food

Vietnam Fish and Fishery Products

•Official Control and Listing by MOH •Health Certificate •Food Safety Assurance Programme (FSAP) •Registered with Dept. of Animal Health (DAH)

Animal based Products

•Official Control and Listing by MOH •Health Certificate •HACCP •Registered with DAH

Plant-based Products

•Listing of Malaysia as approved country •Free Sale Cert with COA on pesticide •FSAP

Country Type of Food

China Fish and Fishery Products

•Official Control and Listing by MOH •Health Certificate •HACCP •Registered with Certification and Accreditation Administration of the People's Republic of China (CNCA)

Edible Bird Nest (EBN)

•Official Control and Listing by MOH •Bird House registered with DVS •Health Certificate •Veterinary Health Certificate from DVS •FSAP •Registered with CNCA

Milk and Dairy Products

•Official Control and Listing by MOH •Health Certificate •Veterinary Health Certificate from DVS •HACCP •Registered with CNCA

Frozen Durian (Pulp)

•MOH HACCP/GMP •Health Certificate •Registered with General Administration of Customs, China (GACC)

Frozen Durian (Paste)

Country Type of Food

Singapore Minimally Processed Food •Sugarcane •Coconut •Fruit and vegetable

•Official Control and Listing by MOH •MeSTI •Registered with Agri-Food & Veterinary Authority (AVA)

Enhanced Regulated Source Programme (ERSP) – Ready To Eat •Traditional cakes/kueh •Cooked rice products and other perishable cooked food •Mooncakes •Infant formula •Infant cereal •Dried beancurd sticks, skins and sheets •Cooking oil (enforce 1 June 2018)

•Official Control and Listing by MOH •MeSTI •Registered with AVA

Pre-packed Fresh Produce •Fresh vegetables and herbs

•MeSTI •MyGAP Farm (DOA) •Grading, Packaging and Labelling (GPL) Requirement (FAMA) •Registered with AVA

Country Type of Food

United States of America (USA)

Shrimp •Official Control and Listing with MOH (Middlemen, Processing Establishments, Traders) •Registered Farms (DOF) •Health Certificate •US Seafood HACCP •Consignment verification at exit points by MAQIS/LKIM

Indonesia Fresh Food of Plant Origin COA by lab registered with Indonesian Agricultural Quarantine Agency (IAQA)

Russian Fish and Fishery Products •Official Control and Listing with MOH •MOH HACCP •Health Certificate •Approval by Federal Service for Veterinary and Phytosanitary Supervision (Rosselkhoznadzor)

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NEW IMPORTING COUNTRY REQUIREMENTS BY IMPORTING

COUNTRY 2017

GULF CORPORATION COUNTRIES (GCC)

Type of food:

• Processed Food

• Assorted Food Products

• Meat & Meat Products

• Milk & Milk Products

• Egg & Egg Products

• Products of aquatic animal origin

• Honey & Bee Products

• Plant and plant products

Export of Import Permit/Certification:

• Health Certificate

• Export permit from MAQIS (for animal and animal products

• Phyto-sanitary certificate from DOA (for plant and plant products)

Other requirements:

• Implement HACCP

• Halal certificate for meat and meat products

• Specific former on Health Certificate

WTO NOTIFICATION: GCC Guide for Control on Imported Foods

Implemented from 1 April 2017 Enforced from 1 October 2017

Postpone until further notice

AUSTRALIA

WTO Notification: Cooked And Uncooked Prawns And Prawn Products

Enforcement: 13 April 2017

Export Permit/Certification:

•Letter of Attestation (LOA) for uncooked products from DOF

•Health Certificate from MOH

•Export Permit from MAQIS

•Export License from LKIM (Sabah/Sarawak)

TAIWAN WTO Notification:

Shellfish Products

Enforcement: I Januari 2018

Export Permit/Certification:

Health Certificate:

a)Shellfish products – MOH

b)Life shellfish - DOF

KOREA

WTO NOTIFICATION: Special Act on Imported Food Safety Control on

Registration of Foreign Food Facilities

Enforcement:

3 Februari 2015

Registration

For animal products:

Registration through Competent

Authority (MOH)

For all products except animal products:

Registration by foreign food facilities through

website http://impfood.mfds.g

o.kr/

KOREA

Export of Import Permit/Certification:

• Health Certificate from MOH

Other requirements:

• Implement HACCP

• Health declaration

WTO NOTIFICATION: Import Sanitation Requirements For The Relevant Livestock

Product For Dairy Products And Egg Products

Enforcement: 1)Dairy products: 1 Dec 2017 2)Egg products : 8 Feb 2018

CHINA

Export of Import Permit/Certification:

• Export certificate

Registration:

• Exporter need to register online with General Administration of Customs, China (GACC) (http://ire.eciq.cn)

WTO NOTIFICATION: All Imported Food Products

Enforcement:

1 October 2019

Aras 4, Menara Prisma No. 26, Jalan Persiaran Perdana Precint 3 62675 PUTRAJAYA, MALAYSIA 03-8885 0797 03-8885 0798/0790 norrani@moh.gov.my roziaton@moh.gov.my http://fsq.moh.gov.my

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EXPORT BRANCH FOOD SAFETY AND QUALITY DIVISION

MINISTRY OF HEALTH MALAYSIA

THANK YOU

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