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THE BOXED OFFICE FOR AN ORGANISED LIFE
THE BOXED OFFICE
FORAN
ORGANISED LIFE
Access documents at the click of a button.
Take the stress out of searching through cabinets and remove the pile of paper.
Outsource accounting processes releasing time for productive activity.
All data accessible from any internet connected location.
Regular management reports.
A NEW APPROACH
A cloud based document management system
No need for paper based files or overflowing In-Trays
Easy and quick retrieval of any document
Automatic backup of all files
Security of a major computer hosting company
Automatic software updates
Book keeping services online
Accounting services online
Tax services online
Accessible from anywhere you can access the internet
WHAT YOU GET
Initial set up of Evernote and Dropbox and configuration of a scanner £75
Scanner (Amazon) £350
Hosted desktop with Sage & 2 logons £600pa
Data processing (with basic book-keeping): 90p per entry: say 3600 entries £3,240
(No book-keeping 60p per entry: £2,160)
Accounts & tax returns: Ltd Co £1,560
WHAT IT COSTSA few typical examples
Store all scanned and other electronic documents, music and photographs in cloud based application accessible from any internet connected computer or phone.
Free software within a monthly upload limit. Small charges apply for a premium account and to raise the upload limit.
ELEMENTS OF THE BOXED OFFICE
An Evernote account
EVERNOTE
Store scanned and other electronic documents and photographs in cloud based application accessible from any internet connected computer or phone.
Free software within a size limit; then modest charges apply.
Useful for sharing data rather than for long term storage. More flexible and secure than email with much bigger file limits
ELEMENTS OF THE BOXED OFFICE
A Dropbox account
DROPBOX
Vertical feed OCR scanner recommended which scans both sides of a document and is configurable to save to two locations.
Preset buttons allow various alternative configurations.
Typical prices are from £250 to £350 +vat
ELEMENTS OF THE BOXED OFFICE
A Scanner
SCANNER
Hosted desktop provides a cloud based server, pre-loaded with Sage (upgrades included).
Most other software applications can be loaded at extra cost.
Google web browser, google docs, gmail, and other free applications can be loaded.
Server security and backups are provided.
ELEMENTS OF THE BOXED OFFICE
A Hosted desktop with Sage
HOSTED DESKTOP
Open post
Put notes, payment approval, expense codes, etc on document
Scan to Evernote and Dropbox
Shred paper documents (we recommend keeping important ones for 12 months, crucial ones for ever.)
Retrieve previously stored documents
Processing, (data input, management accounts, etc) if required is carried out by our appropriately qualified staff.
Access Sage if required
Reports produced by you or by our outsource service are put in your Desktop folder and or Evernote
OPERATION
Whether you are interested in all elements of the Boxed Office process or just aspects of it, we would be happy to discuss your requirements and quote you a price.
We are confident that the processes involved will streamline the paper trail, reduce storage costs and ensure documents can be quickly and easily retrieved; staff can be moved to roles which cannot be outsourced and book keeping and management accounts become a by-product.
Talk to us on 0151 353 2772 or email us on [email protected]
CONTACT US
