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For Internal Use Only v05250 4 The Standard UTi Email Signature
| Date post: | 26-Dec-2015 |
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For Internal Use Only v052504
The Standard UTi Email Signature
- UTi CONFIDENTIAL -
The Standard UTi Email Signature
Purpose of a Standard Email Signature:
Our email signature is part of the UTi brand. We should aim to be consistent and present a professional image.
It is a simple way to present ourselves as an Integrated Organization.
__________________________________________________________________Jane Doe - Manager, Customer ServiceUTi | 19500 Laurel Park Road Suite 116 | Rancho Dominguez, CA 90220United [email protected] | O 310.604.3311 | F 310.604.8411
__________________________________________________________________Jane Doe - Manager, Customer ServiceUTi | 19500 Laurel Park Road Suite 116 | Rancho Dominguez, CA 90220United [email protected] | O 310.604.3311 | F 310.604.8411
UTi’s standard signature looks like this:UTi’s standard signature looks like this:
Principles of a Standard Email Signature:
Be concise and understated.
Smaller is better – large signatures can distract from the text of the message.
There is no need to include pictures of the UTi logo as these place unnecessary strain on our email servers.
Similarly, email backgrounds, templates and stationary tend to be a distraction and burden on the IT architecture and should be avoided.
- UTi CONFIDENTIAL -
Step 1: Email Options
From the main Microsoft Outlook window, on the Tools menu, click Options.
From the main Microsoft Outlook window, on the Tools menu, click Options.
- UTi CONFIDENTIAL -
Step 2: Select Mail Format
b) Click on the 'HTML' message format.
b) Click on the 'HTML' message format.
a) Click the ‘Mail Format’ tab.
a) Click the ‘Mail Format’ tab.
c) Select ‘Signatures’c) Select ‘Signatures’
Note:If you have Windows 2000 or Windows 98,
you will click the ‘Signature Picker’ button instead of (b) and (c) above
- UTi CONFIDENTIAL -
Step 3: Start to Create your New Signature
Click New.Click New.
- UTi CONFIDENTIAL -
Step 4: Create a Name for your Signature
a) In the Enter a name for your new signature box, enter a name (e.g. ‘UTi Signature’)
a) In the Enter a name for your new signature box, enter a name (e.g. ‘UTi Signature’)
b) Choose ‘Start with a blank signature’
b) Choose ‘Start with a blank signature’
- UTi CONFIDENTIAL -
Step 5: Create or Copy the Standard Signature
Copy and paste this text into Outlook & make necessary edits
Copy and paste this text into Outlook & make necessary edits
Either
Or
Create your own signature using the following guidelines:Create your own signature using the following guidelines:
__________________________________________________________________Jane Doe - Manager, Customer ServiceUTi | 19500 Laurel Park Road Suite 116 | Rancho Dominguez, CA [email protected] | O 310.604.3311 | F 310.604.8411
__________________________________________________________________Jane Doe - Manager, Customer ServiceUTi | 19500 Laurel Park Road Suite 116 | Rancho Dominguez, CA [email protected] | O 310.604.3311 | F 310.604.8411
‘UTi’ Text Font: ‘Arial’Size 8, Color: Blue
‘UTi’ Text Font: ‘Arial’Size 8, Color: Blue
Text Font: ‘Arial’Size: 8, Color: Grey
Text Font: ‘Arial’Size: 8, Color: Grey
Line: Color: GreyLength: Same as the text
Line: Color: GreyLength: Same as the text
Click ‘ok’ when done.Click ‘ok’ when done.Then
___________________________________________________________________Jane Doe - Manager, Customer ServiceUTi | Street Address | Suburb | City, Province or State, [email protected] | O 310.604.3311 | F 310.604.8411
___________________________________________________________________Jane Doe - Manager, Customer ServiceUTi | Street Address | Suburb | City, Province or State, [email protected] | O 310.604.3311 | F 310.604.8411
- UTi CONFIDENTIAL -
Hint: How to draw the Horizontal and Vertical Lines
On most keyboards to draw the vertical line
E.g. | 19500 Laurel Park Road Suite 116 |
Press [shift and this key]
On most keyboards to draw the vertical line
E.g. | 19500 Laurel Park Road Suite 116 |
Press [shift and this key]
On most keyboards to draw the horizontal line
E.g. _________________
Press [shift and this key]
On most keyboards to draw the horizontal line
E.g. _________________
Press [shift and this key]
- UTi CONFIDENTIAL -
Click ‘OK’ when you are done editing the new signature
Click ‘OK’ when you are done editing the new signature
Step 6: Finish Completing the Signature
- UTi CONFIDENTIAL -
Step 7: Activate the Signature for New Messages
Select your new signature for outgoing messages
Select your new signature for outgoing messages
Click ‘OK’ when you are done editing the new signature
Click ‘OK’ when you are done editing the new signature
