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For Schools with Grade 10-12 Only Starts at 1:30pm BCeSIS & TRAX.

Date post: 14-Dec-2015
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  • Slide 1

For Schools with Grade 10-12 Only Starts at 1:30pm BCeSIS & TRAX Slide 2 Assumptions You have completed a 1701 report through BCeSIS If not, we have recorded a session recently and it can be viewed in our forums You have scheduled courses with the correct course code for each student Slide 3 Objectives How to produce a TRAX extract in BCeSIS Scenarios schools will encounter for reporting TRAX Deferrals Refusals for an Optional Exam Rewrites Q-Codes (Equivalency) Adult Programs Slide 4 Preparing for TRAX Ensure all students are registered Home School or Cross Enrolment set correctly Diploma Types are correctly set School Mass Updates Mass Update Multi-Value Slide 5 2 Potential Tasks Credit DetailsScreenStandardized Test Screen Slide 6 Overview The basic BCeSIS TRAX logics are: 1. When a Prov. Exam. Course is added to a Students course selection, a Standardized Test Record is created 2. When a Prov. Exam course is dropped, so is the Standardized Test Record 3. A course is added to credit details. A STR must be manually created if the course is Provincially Examinable Slide 7 Scenarios - Deferrals A deferral is when a student chooses NOT to write an exam at this time but MAY decide to write the exam later. Slide 8 Scenarios Adult Refusal Refusal is an adult student that chooses NOT to write an optional exam Slide 9 Scenarios - Rewrites Slide 10 Slide 11 Slide 12 Adding Course to Credit Details Slide 13 Slide 14 Slide 15 Students Homeschool not in BCeSIS It is the students homeschools responsibility to submit the TRAX record for the student Enter marks or add course in Credit Details Enter a Standardized Test if applicable Set the reason to Transfer Slide 16 Slide 17 Scenarios Q-Codes For students that have taken a course outside of BCeSIS. Steps: 1. Add course(s) to Cr. Details. 2. If it is a Prov. Exam Course, you must also enter the test into Standardized Tests. 3. Change the how taken field to Equivalent Slide 18 Slide 19 Slide 20 TRAX Extract Reports 15 Exports BC TRAX Extract Slide 21 Files 3 files have been created 1. DEM Demographic 2. CRS Courses 3. XAM Exam Upload these 3 files to the Ministry site http://www.bced.gov.bc.ca/exams/trx_updates/ein struct.htm http://www.bced.gov.bc.ca/exams/trx_updates/ein struct.htm Slide 22 Questions or Comments


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