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for Summer Camp carrollcc.edu/summerkids
for Summer Camp
carrollcc.edu/summerkids
Table of Contents Getting Ready for Camp Camp Checklist ....................................................................................................................................... 1
Health Information ................................................................................................................................ 1
Safety ........................................................................................................................................................... 1
Unexpected College Closings ........................................................................................................... 1
Medication ................................................................................................................................................ 1
Nut Allergies ............................................................................................................................................. 1
Special Camper Needs ......................................................................................................................... 1
Coming to Camp First Day of Camp (Monday) ..............................................................................................................2
Drop-Off Procedures ............................................................................................................................2
Pick-Up Procedures ...............................................................................................................................2
Start-Up/Wind-Down Time ................................................................................................................3
Lunch and Snacks ..................................................................................................................................3
Behavior .....................................................................................................................................................3
Cell Phones and Electronic Games ..................................................................................................3
Field Trips ...................................................................................................................................................3
Camp Cancellations and Refunds ....................................................................................................3
Camp/Location-Specific Information Carroll County Career and Technology Center ..........................................................................4
Preschool Curiosity Shop ....................................................................................................................4
Forms Campus Map ............................................................................................................................................5
Self-Sign Out Authorization ...............................................................................................................6
Health and Emergency Contact ....................................................................................................... 7
Medication Administration Authorization ...................................................................................9
Welcome and thank you for choosing Carroll Community College for your child’s summer enrichment activities!
This handbook contains important information about our procedures to help ensure an enjoyable and safe experience for everyone.
The summer enrichment camps at Carroll Community College are designed for 3 different age groups. Curiosity Shop is for children ages 3 – 5, Kids@Carroll is for children ages 5 – 11 and Teen College is for ages 12 – 15.
Summer Kids@Carroll/Teen College complies with day camp licensure requirements of the Maryland State Department of Health and Mental Hygiene.
Communicating With Us Email: [email protected]
Web: www.carrollcc.edu/summerkids
Phone: 410-386-8100 (Monday – Thursday, 8:30 a.m. – 6 p.m. and Friday, 8:30 a.m. – 4:30 p.m.)
FAX: 410-386-8111
Facebook: www.facebook.com/ KidsatCarroll
Camp Checklist ❑ Verify that the confirmation statement included in this
packet is correct. Call us right away if you see a discrepancy. You will not receive any other reminders; this is the only confirmation you will receive.
❑ Sign and return a completed Health and Emergency Form (see p. 7) to the college BEFORE Monday, June 27 or at least two weeks before your first camp’s start date.
❑ Make sure everyone authorized to pick up your camper is listed. You may also add names later.
❑ If your child needs to take medication during camp, bring a completed Medication Administration Authorization Form (included here and at carrollcc.edu/summerkids) with you on the first day of camp. Be sure your health care provider has signed it.
❑ Review the Procedures in this handbook, especially Drop-Off and Pick-Up, to make your first day go smoothly.
❑ If your child is attending a camp held at Carroll County Career and Technology Center (cooking or sewing) or the Preschool Curiosity Shop, review the Camp/Location-Specific Information section in this handbook for special procedures.
Health Information Maryland state regulations require that a current Health and Emergency Contact Form be on file for each participating camper. You need to complete a new form even if your child/teen attended camp here in the past.
Please submit your form BEFORE Monday, June 27 or at least two weeks before your first camp’s start date.
Without this completed form on the first day, your child will not be able to participate! If the college receives the form prior to the second session, he/she may attend beginning with the second session. If the college does not receive the Health and Emergency Contact Form prior to the second session, your child will not be eligible to participate and you will not be eligible for a refund.
A camp nurse is on duty during most camp hours. Indicate any medical concerns on the Health and Emergency Contact Form. If the nurse has any questions, you will be called the week before your camp. Examples of medical concerns include, but are not limited to: medications used during the camp day, asthma, diabetes, epilepsy, seizures or heart defects. Campers who are required to carry an Epi pen must indicate so, on the form. If you are unsure about anything medically related, contact us!
Getting Ready for Camp
Safety Safety is a top priority! Children age 12 and under are supervised at all times and may not travel through the campus without a staff escort. In addition, at the end of the camp day they must be signed out by an authorized adult. However, teens age 13 and over are given a little more independence and may visit restrooms without staff supervision and, with parent approval, may sign themselves out at the end of camp (see Pick-Up Procedures). All other movement through the campus and at lunch is supervised.
In compliance with DHMH regulations, a background check is conducted for all staff, volunteers and instructors (including those who are teaching for our partners). For the children’s safety, the college also prohibits the enrollment of individuals listed on any State Services Sex Offender registry and/or Maryland Department of Public Safety and Correctional Services Sex Offender registry. (Off-site contract training for clients may be exempt.)
Unexpected College Closings Staff will contact each family directly with instructions. Campers will remain supervised until picked up. Register for the college’s free Emergency Notification System at www.carrollcc.edu/alerts. Messages about any emergency closings will be sent directly to your email and/or cell phone.
Medication No medication will be administered without the Medication Authorization Form signed by the health care provider. This includes campers with insulin pumps, asthma inhalers and Epi pens. Find this form on page 9, at www.carrollcc.edu/summerkids and, during the summer, at the administration table in the gym.
Nut Allergies We do not knowingly include nuts or nut products in any of the snacks served as part of the program. However, the college cannot guarantee a nut-free environment.
Special Camper Needs Summer!Kids@Carroll + Teen College is committed to providing accessible education and a supportive learning environment for all students. To help us meet this goal, after you have registered, please contact our Disability Support Services, 410-386-8329 at least four weeks before the start of the earliest camp to inform the College of any physical disabilities or behavioral/social challenges your child has and to arrange for reasonable accommodations. A staff member will contact you to discuss your child’s individual needs and determine what reasonable accommodations can be made. Carroll Community College does not provide medical assistants or personal care attendants. Campers are expected to exhibit independence and ability for self-care. Parents are not permitted to attend camp with their child.
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Coming to Camp
Pick-up Procedures Note: See Camp-Specific Information for special procedures for camps held at Carroll County Career and Technology Center and Preschool Curiosity Shop.
Be sure to review your pick-up plan with your camper and arrange to pick them up promptly at the end of the camp, either at noon or 4:15 p.m. (afternoon camps at Carroll County Career and Technology Center end at 4 p.m.). If you are delayed, call us at 410 386-8100 (Preschool Curiosity Shop at 410-386-8470) and we will let you know where to pick up your camper.
For children age 5 – 12 • Childrenmustbesignedoutfromthegymbyan
authorized adult. • Thecollegewillonlyreleaseyourcampertothoselisted
as ‘authorized’ on the Health and Emergency Contact Form.
• WedonotcheckID’swhenthecampersarepickedup.
For teens age 13 and over• WithasignedSelfSignOutAuthorizationForm(seep.6)
on file, teen campers may sign themselves out. • SelfSignOutAuthorizationFormsareinthishandbook,at
carrollcc.edu/summerkids and will also be available from the instructor and at the administration table in the gym throughout the summer.
• [email protected] inclement weather they may wait in the lobby of the K building.
• WithoutasignedSelfSignOutAuthorizationFormonfile,teens must be signed out from the gym by an authorized adult (see procedure for children age 5 – 12).
Early Pick-Up At the time of drop-off please inform the instructor and/or program staff that you will be picking up your camper early.
For Kids@Carroll and Teen College: Complete an Early Pick-Up Form (available in the gym and at carrollcc.edu/summerkids) and provide it with program staff or instructor. • Pickupyourcamperatthedesignatedtimefromthe
Continuing Education and Training office, Room A115 (see map). Do NOT go to the classroom.
For camps at Carroll County Career and Technology Center (CCCTC)• CompletetheEarlyPick-UpFormandgiveittocampstaff.• PickupyourcamperatthecurbinfrontoftheCCCTC
building.
First Day of Camp (Monday) Note: See Camp/Location-Specific Information for special procedures for camps held at Carroll County Career and Technology Center and Preschool Curiosity Shop.
1. Park near the yellow Kids@Carroll banner near the K building (Map p. 5) and look for camp staff wearing neon t-shirts. They will provide direction and be happy to answer your questions.
2. Accompany your camper down the service road to the gym and find the sign for your camp.
3. Sign in with the instructor, get your child’s name badge then pick up your t-shirt (Kids@Carroll) or lanyard (Teen College). Campers will be escorted to classrooms as a group by their instructor.
Drop Off Procedures: Tuesday – Friday Note: See Camp-Specific Information for special procedures for camps held at Carroll County Career and Technology Center and Preschool Curiosity Shop.
• Parkyourcarandbringcamperstothegymthesameasthe first day (Monday)
OR • Dropcamper(s)offatthedesignatedKids@CarrollDrop-
Off yellow banner near the K building (Map p. 5). Camp staff will be there to greet you.
• Campstaffwillbestationedalongtheroutetosupervise• Ifyouarrivelateandnogreetersarepresentplease
walk your child or teen to the gym to be checked in and escorted to their classroom. The college cannot be responsible for campers dropped off without a staff member present. Children cannot be supervised for morning programs before 8:45 a.m. unless they are registered for the Start-Up Time. We cannot supervise afternoon participants before 1 p.m.
Handicap Parking Ample handicapped parking is available close to the gym. If this is needed, please let one of the program staff know and they will move the cones blocking the road so that you can park close to the building.
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For Preschool Curiosity Shop • PickupyourcamperdirectlyfromtheChildDevelopment
Center.
Start-Up and Wind-Down Time Your camper may start their day with us at 7:30 a.m. and end their day at 6 p.m. Campers will be supervised at all times and may choose from a variety of unstructured activities or bring their own games.
If your camper needs to be here before 8:45 a.m. or after 4:30 p.m., then they must be registered for Start-Up or Wind-Down Time.
Start-Up and Wind-Down Time is not available for Preschool Curiosity Shop campers.
Lunch and Snacks Light snacks (i.e. popcorn, pretzels, Goldfish, apples, and water) are provided for both morning and afternoon programs. Children age 5 – 12 are NOT given the opportunity to purchase snacks from the vending machines.
Teens age 12 and up may purchase snacks from the vending machines. Campers may also bring their own unrefrigerated snacks from home.
Campers who are registered for full day camps or are here for both morning and afternoon camps are automatically supervised during the lunch period. Campers age 5-11, should bring a lunch and drink that do not need refrigeration. Purchased meals at the café or vending machines are not allowed for this age. Teens age 12 and up may purchase lunch from the college Café. No camper may purchase from the Starbucks Kiosk.
We are sorry that we cannot supervise children during lunch who are only here a half day.
Behavior We ask all campers to remember that college is in session and administrative offices are open for business. Campers are expected to respect the rules, demonstrate appropriate behavior, language, and… • Behaveinafriendly,cooperativeandreasonablemanner
toward other campers, instructors and staff • Respecttheideasandpropertyofothers• Beabletoworkindependently• Beabletofocusonatasktocompletion• Followcamprulesandguidelines
Cell Phones and Electronic Games We hope the campers in our programs are too engaged to think about cell phones and electronic games. Help us maintain a fun learning environment by reminding campers of the following: • Cellphonesmustremainoffduringcampsessions.If
you need to reach your child while camp is in session, please call our office (410-386-8100) and a message will immediately be delivered to your child.
• Cellphones,electronicdevicesandsmallgamesmaybeused during lunch, Start-Up and Wind-Down periods, but not during camp sessions.
Field Trips Some camps include special trips as an enhancement to the children’s learning. You will receive a permission form on Monday that must be returned before the trip. We must have the signed permission form before a camper is allowed to participate in the field trip. Campers are supervised at all times during field trips.
Camp Cancellations, Withdrawals and Refunds The college expects all programs to be presented as scheduled, but a program could be cancelled due to insufficient enrollment. Cancellation decisions are made at least two weeks in advance and you will be contacted directly by telephone and/or email.
In the event that a program is cancelled, every effort will be made to either place your child in another program of his/her interest or provide a full refund. The college will make every effort to ensure that all programs are presented as scheduled.
We understand that plans sometimes change. If you need to withdraw your camper, the following refund schedule will be applied:
10 business days before camp start date: . . . . . . . . . . 100% refund
Less than 10 business days before camp start date: . . . . . . . . . . . . . . . . . . . . . . . . . . .Partial refund
After camp begins: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .0 refund
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Preschool Curiosity Shop • ParkneartheyellowKids@Carrollbannernearthe
K building (Map p. 5) and look for camp staff wearing neon t-shirts. They will provide direction and be happy to answer your questions.
• Accompanyyourcamperdowntheserviceroaddirectlyto the Child Development Center where CDC staff will greet you.
• Attheendofthecampday,pickyourchildupdirectlyfrom the Child Development Center.
More Hints for Preschool Camps: • Wearcomfortableclothesandshoes;noflip-flopsplease.• T-shirtsandtotesareprovidedforeveryone.• Keepanextrasetofclothesinyourtotebag.• Applysunscreenonyourchildbeforecamp.• Snacksareprovidedeachday.
Cooking and Sewing Camps These camps are held off-campus at Carroll County Career and Technology Center located on Washington Road just past Robert Moton Elementary. Camps held at Carroll County Career and Technology Center are held 9 a.m. – noon and 1 – 4 p.m. Note that afternoon camps begin and end 15 minutes earlier than camps held on campus.
Drop Off (Monday – Friday) • GodirectlytoCarrollCountyCareerandTechnology
Center no more than 15 minutes before the camp is scheduled to begin.
• Campstaffwillgreetcampersatthecurboutsidethefront entrance of the school and will escort them to their classroom. Look for staff wearing neon t-shirts.
• IfyourcamperisalreadyoncampusforStart-Uptimeorfor a morning camp, adult staff will automatically provide transportation, in the college van, to Carroll County Career and Technology Center at the appropriate time.
Pick-up • PickupcampersdirectlyfromCarrollCountyCareerand
Technology Center at either noon or 4 p.m. Note that afternoon camps end 15 minutes earlier than camps held on campus.
• Campstaffwillbringthecamperstothecurboutsidethemain entrance for pick up and will only release campers to those listed on the Health and Emergency Contact Form as authorized.
• Camperswhoarescheduledtobeoncampusfor afternoon camps or for Wind-Down time will automatically be transported, in the college van, for lunch and/or pick-up on campus.
• Unlesswehearotherwisefromtheparent/guardian,campers not picked up by 4:15 p.m. will be brought back to the gym for pick-up.
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325-15-0215 KID
Amphitheater
L L-Building (Learning Resources Center)
A A-Building (Adm
inistration/Classroom Building)
C C-Building (Classroom
Building)M
M
-Building (Classroom Building)
P P-Building (Life Fitness Center)
T T-Building (Fine Arts/Business Training Center)
N
N-Building (Allied Health/N
ursing Building)K
K-Building (Classroom Building)
Continuing Education and Training Office (A115)
Gym
Drop-off
Child Development Center
K
1
2
4
3
1234
5
Summer Teen CollegeSelf-Sign Out Authorization Form
326-15-0215 KID
Teen campers age 13 and over are permitted to sign themselves out of camp if parent authorization is on fi le at Carroll Community College. Once signed out they should go to the Drop Off banner on the sidewalk at the top of the service road, where they may be picked up.
If you want your child to be released without your presence, please complete and sign this form and return it to the camp instructor or the Administration table in the gym.
If the College does not have a signed permission form on fi le, an authorized adult must come to the gym in person to sign out your child.
I allow my child, ______________________________________________________________, age 13 or over to sign himself /herself out of camp.
I understand that the College is not responsible for my child once he/she signs out and leaves the gym, and I herein agree to hold the College harmless from any injury or claim of any kind which may occur after leaving the gym.
I also understand that my child is expected to respect the rules and demonstrate appropriate behavior and language as long as he/she is on the College Campus.
Parent/Guardian Authorization Signature ______________________________________________ Date ____________________________
Printed Name of Parent/Guardian ___________________________________________________
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2016 Summer! Kids@Carroll and Teen CollegeHealth and Emergency Contact Form
(continued on reverse)
This form must be completed for each child and received in Continuing Education and Training no later than two weeks prior to fi rst camp. You may FAX the completed form to Continuing Education and Training at 410-386-8111 or email scanned forms to [email protected]. Visit www.carrollcc.edu/summerkids to print additional forms.
Contact InformationChild’s Full Name: _____________________________________________________________________________________________
College ID#: (if known) ____________________________________ Child’s Date of Birth: _________________________ Gender: ❑ M ❑ F
Street: ___________________________________________________________________________________________________
City: _______________________________________ State: __________________________ Zip: ____________________________
My child is registered for the following weeks: ❑ June 27 ❑ July 5 ❑ July 11 ❑ July 18 ❑ July 25 ❑ Aug. 1 ❑ Aug. 8 ❑ Aug. 15
Mother/Guardian Name: ________________________________________________________________________________________
Home Phone: ______________________________ Work: ___________________________ Cell:____________________________
Email: ________________________________________________________________________________________________
Father/Guardian Name: ________________________________________________________________________________________
Home Phone: ______________________________ Work: ___________________________ Cell: ___________________________
Email: ________________________________________________________________________________________________
Name(s) of Additional Authorized Adult(s) picking up the student: ❑ Same as above plus:
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________ In an emergency contact: ❑ Parent(s) as listed above fi rst, then:
• Name: ______________________________________________ Relation to Child: ______________________________________
Home Phone: ______________________________ Work: ___________________________ Cell: ___________________________
• Name: ______________________________________________ Relation to Child: ______________________________________
Home Phone: ______________________________ Work: ___________________________ Cell: ___________________________
Immunization/Health Information1) Camper’s Physician’s Name: _________________________________ Phone Number: ______________________________________
2) For campers who reside WITHIN the United States, a United States Territory, or the District of Columbia:
1. State/territory in which child resides: _________________________
2. Is this child exempt from any immunizations? ❑ No ❑ Yes, list them: _________________________________________________________
For campers who reside OUTSIDE the United States, a United States territory, or the District of Columbia:
1. Country in which child resides: _____________________________
2. Attach Department form DHMH-896 (record of vaccination or immunity)
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Child’s Full Name: _____________________________________________________________________________________________
Immunization/Health Information (continued)
3) Please tell us about any allergies; mark all that apply:
❑ None that I know about Is this a life threatening allergy? ❑ Bee sting ❑ Yes ❑ No ❑ Peanuts/other nuts ❑ Yes ❑ No ❑ Other: ____________________________________ ❑ Yes ❑ No ❑ My child carries an EpiPen
4) Please list any medications, dietary restrictions or special needs your child may have so we can ensure a positive camp experience:
❑ None
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
5) Are there any other physical, psychiatric, behavioral or emotional conditions of which we need to be aware? Mark all that apply:
❑ None ❑ Asthma ❑ ADD ❑ Diabetes ❑ Emotional issues ❑ Epilepsy/seizure ❑ Hearing impairment ❑ Asperger’s/autism ❑ Other (please explain) ________________________________________________________________________________
________________________________________________________________________________________________________________________
If your child has needs that require special attention, please e-mail us at [email protected] at least three weeks in advance so we can do our best to accommodate them.
6) If your child must either carry or be given ANY medication during program hours, the following documentation is required by the MD State Department of Health and Mental Hygiene.
A Medication Administration Authorization Form MUST be:1. Completed by the doctor for ALL medications to be administered by the nurse during program hours2. Completed by the doctor for ALL medications your child self-administers (including inhalers and EpiPens)3. Signed by both the doctor AND the parent.
No medication will be accepted without the completed Authorization form. Access the form at carrollcc.edu/summerkids, the Parent Handbook that you receive with your confi rmation or call 410-386-8100.
ALL medications (including over-the-counter medications) MUST be:1. In the original container2. Labeled with: child’s name, prescriber’s name, date of prescription, name of medicine, dosage, strength, time interval, number of days medication is to be given, expiration date of medication, pharmacy name and telephone number3. For sample medication, accompanied by a doctor’s written prescription.
My child has my permission to be photographed, interviewed, or video taped while attending Kids@Carroll/Teen College programs for possible use in print and web marketing: ❑ Yes ❑ No
I have read and understand the above procedures. I certify the above information to be true and correct to the best of my knowledge and I take responsibility for my child’s compliance with the appropriate student behavior. I understand that disruptive and inappropriate behavior may result in dismissal.
Parent/Guardian Signature: (required) _______________________________________ Date: _________________________
200-16-1215 KID
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1601 Washington Road | Westminster, MD 21157 | 410-386-8000 | 1-888-221-9748 | TTY/TDD 711 | carrollcc.edu
Carroll Community CollegeBoard of Trustees
David P. O’Callaghan, ChairpersonDiane A. Foster, Vice Chairperson
David S. BollingerSherri-Le Bream
Barbara CharnockKelly M. Frager
Dr. James D. Ball, Secretary/TreasurerCommissioner Dennis E. Frazier, Ex-Officio
Dr. James D. Ball, President of the College
Summer! Kids@Carroll Administration Staff (2015)
