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APTS bid document for Video Conferencing solution on APSWAN

1

Open Competitive Bid (OCB)

For

IP Based High Definition Video ConferencingSolution Using Centralized Management

for

Planning Department, GoAP

Proprietary & Confidential

Andhra Pradesh Technology Services Limited,

Boorgula Ramakrishna Rao Bhavan, B-block, 4th floor,Tankbund road,

Hyderabad, AP 500 063, India.Telephones: 91 (40) 23227458, (40) 23223865 Fax: 91 (40) 23228057

Email: [email protected]


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Proprietary & Confidential

No part of this document can be reproduced in any form orby any means, disclosed or distributed to any personwithout the prior consent of APTS except to the extentrequired for submitting bid and no more.


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Contents

DescriptionPage No.

Newspaper advertisement 4

Tender call notice 5

Statement of important limits and values of bid 11

Technical specification 13

General instructions to bidders 30

Standard procedure for opening and evaluation of bids 35

General conditions of proposed contract 46

Special conditions of proposed contract, if any 57

Bid letter form 58

Contract form 59

Bid Forms 61


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Newspaper Advertisement.

Tender call for

IP Based High Definition Video Conferencing solution for Planning

Department, AP

Time schedule of various tender related events:

Bid calling date 20-09-2010

Pre-bid conference date/time 24-09-2010, 11-30 AM

Last date/time for clarification 24-09-2010, 02-00 PM

Last date/time for sale of bid documents 29-09-2010, 02:00 PM

Bid closing date/time 29-09-2010, 03-00 PM

Bid opening date/time 29-09-2010, 03-30 PM

Bid Document Fee Rs. 10,000/-

APTS Contact person Manager (IIP & Networking)

APTS Reference No. APTS/IIP/289/VC-MHQ/2010

If your firm is interested in participation, please visit our web site athttp://apts.gov.in/tenders. The bid document fee is payable only when you indent fullcopy of the bid document and for participation in tender. The quantities mentionedabove are only indicative and may vary depending on actual requirement.

Managing Director

Andhra Pradesh Technology Services Limited (APTS), Boorgula Rama KrishnaRao Bhavan, B-block, 4th floor,Tank Bund Road, Hyderabad, AP 500 063, India

Phones:(40) 23224289; (40) 23223865; Fax: (40) 23228057


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I. Section A

Tender call notice.

Andhra Pradesh Technology Services Limited (APTS),Boorgula Rama Krishna Rao Bhavan, B- Block, 4th floor,

Tank Bund Road, Hyderabad, AP 500 063, India.Phones: (40) 23227458; (40) 23223865; Fax: (40) 23228057.

-----------------------------------------------------------------------------------------------------------

Tender call for

IP Based High Definition Video Conferencing solution for PlanningDepartment, AP

Time schedule of various tender related events.

Bid calling date 20-09-2010

Pre-bid conference date/time 24-09-2010, 11-30 AMLast date/time for clarification 24-09-2010, 02-00 PM

Last date/time for sale of bid documents 29-09-2010, 02:00 PM

Bid closing date/time 29-09-2010, 03-00 PM

Bid opening date/time 29-09-2010, 03-30 PM

Bid Document Fee Rs. 10,000/-

APTS Contact person Manager (IIP & Networking)

APTS Reference No. APTS/IIP/289/VC-MHQ/2010

A. The background, solution, service or material required:

A.1.1 State SWAN details. Overview of AP State Wide Area Network

The National e-Governance Plan (NeGP) has identified 22 Mission Mode Projects,which are to be implemented in a phased manner over the next 3-4 years by the LineMinistries/Departments concerned at the Central and State level, as applicable, inaddition to the various other e-Governance initiatives being taken by the respectiveStates and Central Ministries. State Wide Area Network (SWAN) has been identifiedas an element of the core infrastructure for supporting these e-Governanceinitiatives.

The Government of Andhra Pradesh signed an agreement with M/s TCS to establish

a State Wide Area Network (SWAN) as the backbone network for data, voice andvideo communications throughout the State. SWAN would act as the vehicle foreffective implementation of Electronic Governance (e-Governance) across the state.

GoAP has various departmental applications based on Departments operations,specific usage and purpose, for providing services to the citizens. A typicalgovernment department having an e-governance application shall require thefollowing:

A common delivery platform for e-Governance applications.


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A mechanism for fast internal communication.

Streamline access to services for the citizens and multiply usage.

Support progressively increasing data and applications.

Facilitate the transfer of information between employees in differentlocations and to allow them to share common files.

Provide a secure and reliable channel to transfer data across locations.

APSWAN is expected to not only fulfill the aforementioned objectives but also caterto the information communication requirements of the entire state government andits departments. Through implementing SWAN, the GoAP wishes to achieve thefollowing:

Ensure that every citizen in the state has access to Government services andinformation anytime and anyplace.

Provide reliable, vertical and horizontal connectivity, across the state toconnect all the Departments and thereby integrate their services.

Provide to the Departments, the ability to leverage a robust infrastructure to

provide a complete array of Government services and information. Reduce communication cost.

Provide a secure backbone for encouraging electronic transactions.

Provide efficient service management.

Strengthen Disaster Management Capacity.

Make services available in a cost efficient manner

Move toward the provisioning of converged communication Services (dataand video) and the interconnection and interoperation of network platformsand encouraging Operators to consider any network architecture to determinethe most efficient and cost effective approach.

The proposed network as part of the APSWAN covers the following:

S. No. Hierarchal location Number ofPoPs

1 SWAN State Headquarter (SHQ) 1

2 SWAN District Headquarter (DHQ) 23

3 SWAN Mandal Headquarter (MHQ) 1088

4 Wi-Max Nodes Min. 9

At each of the above locations a SWAN PoP (Point of Presence) is proposed to beestablished. The SHQ PoP will be connected to the District PoPs using leased lineswith 8 Mbps capacity. Each of the DHQ PoPs will in turn be connected to the MHQPoPs of that district using leased lines of 2 Mbps capacity. Further, connectivitywould also need to be provided to various offices at each of these SHQ/DHQ/MHQlocations. It is proposed to connect 75 remote offices at SHQ, 25 remote offices ateach DHQ and 5 remote offices at each MHQ. These connections will be achievedusing combination of leased lines/RF Link/WiMax etc. These projections, however,may increase or reduce based on site conditions and requirements. The overall


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solution of APSWAN shall comply with general guidelines specified by DIT, GoI fromtime to time. This is to ensure seamless interoperability and interconnectivity toNICNet or any other National Network for use by Central or any State Government.

The Planning Department, Government of AP (GoAP) under APSDMS project hasestablished Video conference setup between SHQ & CPO/MRO offices as detailed

below:-

Table 1:S. No. Equipment details Qty

1 Polycom MCS4624 is an IP based H.323 VideoConferencing bridge media conferencing platformMCU/Video equipments. It can create multipoint and ad-hocvideo conferences. Multiple LAN port, connected toadditional network

11 Nos.

2 Polycom make VSX7400 video conferencing terminal. Itintegrates audio and video end point (1 VGA port, 1 LAN)

373 Nos.

3 42 LCD TV 374 Nos.The list of locations where the existing equipment were installed is enclosed asAnnexure-IV

Now Planning department desires to migrate the existing Video conference setup tonew APSWAN and also provide Video conference facility for the remaining locations(MHQs). IT&C department proposes reconfiguration of the same as given inSection-D. For the same this RFP is issued.

In addition to the above one more CUG of Video conference setup up exists on thepresent APSWAN as detailed below which is also to be integrated in the newsolution:-

Table2:S.No.

Equipment details Qty

1 Multi conferencing Unit with Gatekeeper (Polycom RMX2000 + Polycom SE-200 Network appliance with Readmanager)

1

2 Hardware Codec H.239 64K 4Mbps with Power Camera(Polycom DST K60)

32

3 Display system 42 Plasma Display (LG 42PG21) 324 2KVA Online UPS (Numeric HPL-2000) 32

Note : The vendor should commission HD end points at DHQs duly migrating theexisting end points as per the directions of the GoAP/APTS.


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A.1.2 Requirements under this RFP in brief:

AP intends to have High definition Video Conference equipment acrossthe state covering the State HQ, Districts HQ and at Mandal offices.

Supply, installation and commissioning of IP based High Definition

Video Conference equipment at various district collector offices, Mandallevel offices in AP on planning dept. Network/ APSWAN to integrate withthe existing Polycom MCUs at AP Secretariat as detailed below:

Schedule I:

Productcode

Description Qty

D.1.1 Multi Conferencing Unit at each DHQ with support for up to 60end points or more

9

D.1.2 Multi Conferencing Unit at each DHQ with support for up to 80

end points or more

3

D.1.3 Multi Conferencing Unit at SHQ with support for up to 200 endpoints or more

1

D.2 Portal for global Management of devices and users 1

D.3 Gateway to connect the existing Polycom equipment at eachdistrict

23

D.4 HD End point with camera at MHQs & DHQs 766

D.5 Display system - 42 LCD Display system at MHQs & DHQs 766

D.6 1 KVA UPS 1139

D.7 PC based HD Video conference software (No. of licenses) 1100

D.8 USB Camera on Rate Contract basis for a period of Twoyears (approx. quantity considered for evaluation)

500

D.9 USB Mic & Speakers set on Rate Contract basis for a periodof Two years (approx. quantity considered for evaluation)

500

The vendor should commission the new equipment duly integrating with the

existing Video conference equipment under Table 1 & Table 2 above as perdirections of GoAP/APTS.

A.2. Scope of incidental services:

1. Furnishing of a detailed operations and maintenance manual for each appropriateunit of the supplied goods.

2. Warranty period services for Two years.


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3. Maintenance for 3 years after warranty period of 2 years.4. Selected vendor has to provide services during warranty and back to back AMC

after warranty to APSWAN operator as per the decision of GoAP.

A.3. Maintenance :

Bidder should indicate Annual maintenance cost for the indicated years after expiryof warranty period of 2 years.

A.4. Delivery and Installation period

Bidder shall deliver the goods/services within Six weeks and install and commissionthe same within Ten weeks from the date of contract signing.

4.1. Delivery: 6 weeks4.2. Installation of MCUs: within 8 weeks4.3. Installation and Commissioning of total system: within 10 weeks


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Section B

B. Pre-Qualification criteria:

1. The bidder should be a Manufacturer or an authorized representative of amanufacturer and should be in business of manufacture and or supply andmaintenance of the offered items.

2. The bidder should be registered company in India for more than three yearsas on bid calling date & should be in profits for last three financial years.

3. The annual turnover of the bidder has to be above Rs: 25 Crores in each ofthe last three financial years.

4. The bidder should have prior experience with supporting 3rd party s/w or h/wproducts and have orders worth over Rs: 4Crores during last three financialyears.

5. The OEM or Bidder should have implemented or executed at least 1 clientinstallation with 100+ users in single network and offered brand of endpointsin 200+ locations in any of the last three financial years across globe .

6. The OEM for Video conference equipment should have at least 1 direct officein India with sales/support representatives representing the OEM.

7. The bidder should have a service centre in Hyderabad with at least 4 certifiedengineers (for the offered product) or should submit an undertaking that if theyare selected they will open a service centre in Hyderabad with at least 4certified engineers (for the offered product) with in 30 days from the date of

agreement.8. The Bidder should be ISO 9001:2008 certified as on the bid calling date.

Note: Relevant documents in support of above should be furnished.


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Section C

C. Statement of important limits/values related to bid

No Item Description

1 EMD Rs. 60 Lakhs

2 Bid Validity Period 120 days from the date of opening of bid

3 EMD validity Period 45 days beyond bid validity period

4 Maintenance Period 5 years including warranty period of 2 years.(The total cost of ownership for 5 years will beconsidered for evaluation in identifying the L1bidder.)

5 Variation in quantities +/- 25%

6 Period for furnishingperformance security

Within 7 working days from date of receipt ofnotification of award

7 Performance security value 10% of contract value in favour of TheManaging Director, AP Technology ServicesLtd.,

8 Performance security validityperiod

60 days beyond warranty period

9 Period for signing contract Within 10 working days from date of receipt ofnotification of award

10 Warranty period 24 months from the date of successfulinstallation and commissioning of all goods.

11 Up time % All the systems/ items under comprehensivemaintenance must provide rated performanceduring uptime. Maximum permissible down timefor each item in parts or continuous is 24 Hourscalculated over a period of 3 months.

12 AMC Performance Security

Value and period

Equal to AMC value valid for 15 months; to be

provided once the AMC period starts

13 Payment terms Cumulative payment

14 On delivery & successfulinstallation

90% of contract value

15 On acceptance 10% of contract value


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16 LD for late in installation For 1st week 1% of the equipment cost for lateinstallation of individual site from the respectivemilestone or part thereof, 1.5% for 2 nd weekor part thereof, 2% for 3 rd week or part thereofand so on.

17 Maximum LD for late installation 10% of value of late installed goods

18 Penalty for failure to maintainduring warranty or AMC

If down time is more than the permissible downtime following penalties shall apply.

1. MCUs : 0.5% of cost of MCU and allequipments connected to this MCU at allsites per 24 hours or part there ofsubject to a maximum of total cost ofthese equipments

2. All other Items: 0.3% of cost theequipment at that site per 24 hours orpart thereof subject to a maximum of

cost of equipment at that site.

19 Options for the requiredequipment

If the bidder wants to give option, he maysubmit it as separate bids along with separateEMD. This will be treated as separate bid forevaluation.


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Section D

D. Technical specification SCHEDULE-I

The Typical network diagram of the proposed Video conference solution will beas follows:-

D.1. The proposed solution should have the following essential features :

a) To support registration of 1,100 users.

b) In DHQ the MCU should have the ability to support 60 or more concurrent active users inmulti-party calls potentially up to 1080 HD resolution with rate matching or transcodingsupport to dynamically maintain highest possible video resolution/frame rate and lowestlatency ( 40 msec max in server) on shared IP networks depending upon CPU power,camera resolution and bandwidth available with each user.

c) In DHQ the solution should have the ability to support concurrently connecting 20 ormore desktop users with H323 standard resolution VC system/MCU in addition to theHardware based end points.

d) To have Embedded Firewall Traversal so that software clients can login on theweb portal by using landline/wireless broadband connection and conduct point to


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point and multi-point VC using Internet connectivity provided by various networkservice providers.

e) To have support for integration with LDAP servers.

f) To support sharing of any application/presentation running on the computer or the entirescreen along with live video in point to point as well as multi-point calls.

g) Complete solution is to be supplied with n+1 redundancy at DHQ & SHQ levelswith manual/automatic recovery mode for each type of central server e.g. WebPortal, Centralized Routers/MCUs, and Gateways etc so that failure of any sub-system should not stop/downgrade the services as defined above. Theinfrastructure at DHQ & SHQ levels should be fully redundant.

h) Client software should be downloadable from the centralized servers andinstalled on desktops having Windows XP, Vista and Windows 7 platforms.Support available for OS such as Linux and MAC may also be indicated.

i) Tx Resolution (Encoding) to be supported by software desktop clients 720p ormore at 30 fps.

j) Rx Resolution (Decoding) to be supported by software desktop clients up to1080p at 30fps

k) The solution should be easy to use for call initiation and call management byusing a centrally managed clients typically through a standard web browser or anapplet

l) To show real time status (presence) of users

m) To have Web based access for administrator to create and manage useraccounts

n) Registered users to have their own meeting room where they can invite (dial inand dial out) multiple users for on-demand multi-point conferences. Users to havefacility to manage their own meeting rooms by defining PIN number,muting/unmuting audio/video and disconnecting various participants.


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o) To generate Call Detail Record (CDR) reports for all point to point and multi-pointconferences made by various registered users.

p) To support virtual separation of multiple closed user groups (CUGs) who aresharing the same centralized servers.

q) The Ports of the Multipoint Server included in the solution must supportupto1080p resolution.

r) In order to preserve a good end user experience. The Multipoint Server includedin the solution shall achieve rate matching and the latency introduced by theserver in a multipoint call should not exceed 40 msec .

s) The Audio/Video traffic will have to remain at DHQ level for the multipoint calls

involving 60 or more mandals of each district

D.1.1 Multi Conferencing Unit/Router at DHQ level with support up to minimum60 end points or above (9 Nos.) ( Should have all essential features as detailed atD.1 above. )

MCU: 60 sites (ports) in IP @ 2Mbps on each port with Adaptation on each port (ratematching, frame rate matching and resolution matching), CP and VA Layouts ,AESencryption on each port without the reduction of any port on the MCU with 1080presolution for each and every port.

Make & Model

High PerformancePlatform

The server should have the ability to scale up to 100 HD portsfor future evolutions, with full rate matching, continuouspresence and AES support

CapacityThe MCU should support 60 sites on IP up to 4 Mbps with fullrate matching & AES on each port without anycapacity/functionality degradation

Video Support

H.264 Up to 1080 30 frames or 720P 60 frames per second on allports

16:9 and 4:3 aspect ratio content sharing support

Audio Support 32 KHZ Wideband Audio Support User managed mute control Inband DTMF support


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Management Tools

Web-based management Administrator and operator views Onboard shelf management monitors and maintains hardwareelements

Network Support

Dual Network Interface supporting 10/100 Mbps / 1Gbps

interface 64 Kbps to 4 Mbps conference data rates

Rate & ResolutionMatching

Low latency (


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Full HD Ports up to 4 Mbps on each Port.

Application Highlights

This system should Integrates with LDAP for automated user

authentication against any LDAP Server or Microsoft ActiveDirectory.

Intelligent DialingThis system should have provision for initiating a call from a

video endpoint as easy as joining a web conference

Integrated CDRReporting

Call Detail Records include parameters necessary to evaluate

network utilization and facilitate charge-back billing. Report data

can be exported in .CSV format for use in third-party

applications.

3rd Party ProductSupport

This Appliance should support connectivity to H.323 standard

support of 3rd party IP endpoints, gateways, MCUs and

gatekeepers, either directly or via a gateway

AccessoriesWith all required connecting cables and accessories

D.1.2 Multi Conferencing Unit at each DHQ with support for up to minimum of80 end points or above (3 Nos) :

1. With essential features same as D.1 above and Specificationssame as D.1.1 except for the following change in D.1.b

In DHQ the MCU should have the ability to support 80 or more

concurrent active users in multi-party calls potentially up to 1080 HD

resolution for each and every port with rate matching ortranscoding support to dynamically maintain highest possiblevideo resolution/frame rate and lowest latency ( 40 msec max inserver) on shared IP networks depending upon CPU power,camera resolution and bandwidth available with each user.

D.1.3 Multi Conferencing Unit at SHQ with support for up to minimum of 200end points or above (1 No) :

a) With essential features same as D.1 above and Specificationssame as D.1.1 except for the following change in D.1.b

In SHQ the MCU should have the ability to support 200 or moreconcurrent active users in multi-party calls potentially up to 1080 HDresolution for each and every port with rate matching ortranscoding support to dynamically maintain highest possiblevideo resolution/frame rate and lowest latency ( 40 msec max inserver) on shared IP networks depending upon CPU power,camera resolution and bandwidth available with each user.


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D.2 PORTAL TO MANAGE ALL USERS AND DEVICES (Routers, Gateways, HDSystems, Desktops) (1 unit at SHQ)

D.2.1 Portal Users and Conference Management (1 unit at SHQ)

Portal Server

This appliance should provide a centralized web based userssimple, intuitive, enterprise-wide conference and usermanagement. It includes a web server and Database and basedon a hardened Linux operating system.

ConferenceTemplates

Administrators can create customized conference templates fordifferent users / user roles, selecting default settings for variousconference features

Network Support 10/100 Mbps / 1Gbps interface

Real-time conferencemanagement

To help ensure the best conference experience, Operators canquickly and easily take control of a running conference andmodify the following parameters:

Conference URL for Guest Web Access

PIN

Lock/Unlock

Mute/Unmute for audio and video from all orselected participants

Conference Termination

D.2 .2 Device Management

Centralized control ofusers

Centralized Registration and access control of all users via aeasy to use web interfaceThe administrator need to be able to perform group basedprovisioning to set restrictions on the Personal Meeting Roomlike:Maximum Number of ParticipantsMaximum Upstream and Downstream Bandwidth

Centralized control ofvideo conferencingnetwork saves time,resources, and costs

Automatic software updates to networked video devices andSoftware clients to ensure hassle-free system upgrades.

For the PC Based Clients: there should be the possibility to rolloutnew versions based on the Operating Systems

For the Room systems: : there should be the possibility to rolloutnew versions based on the model

Provisioning simplifies deployment and management byallowing users to create profiles of device settings and transfer


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those settings to newly installed systems

Real-time monitoring and remote network management insuresvideo conferencing network integrity and helps minimize networkdowntime

Comprehensivedirectory servicesmake dialing videocalls simple

Dialing is as simple as pushing a button with the user-centricGlobal Directory

E.164 support enables video calls to be dialed by name,extension, or alias


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D.3 Gateway to connect the existing Polycom equipment at each district (23Nos)

D.3 .1 Gateway to connect to Legacy Equipments

Make & Model

GatewayThis appliance should provide connectivity between Routersand Legacy H.323 or SIP equipments

Capacity support up 1 HD 720p connection or 4 SD connections or 12CIF connections or 50 Audio connections

Network SupportDual Network Interface supporting 10/100 Mbps / 1Gbps

Protocols Support H.323, SIP, H.239

Video Support Main Channel: H.263, H.264Audio Support G.711, G.722,

Data Sharing support H.239 with H.263, H.263+ and H.264 up to XGA Resolution

D.3.2 Device Management

Centralized control ofusers

Centralized Registration and access control of all users via aeasy to use web interface

Centralized control ofvideo conferencingnetwork saves time,resources, and costs

Automatic software updates to networked video devices andSoftware clients in groups or individually, ensure timely,hassle-free system upgrades Real-time monitoring and remote network managementinsures video conferencing network integrity and helps minimizenetwork downtime

Comprehensivedirectory servicesmake dialing videocalls simple

Dialing is as simple as pushing a button with the user-centricGlobal Directory

E.164 support enables video calls to be dialed by name,extension, or alias

Accessories With all required connecting cables and accessories


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D.4 HD End point with camera at MHQs & DHQs (766 Nos)

Point to Point Video Conference System (separate camera & codec) withsupports from 64 K up to 4 Mbps & content sharing from PC/Laptop

PARAMETER Description

Make & ModelSYSTEM COMPONENTS The system should come equipped with Wireless remote control,

separate camera, microphone, cables and codec. Ability toSupport 2 monitors

BANDWIDTH Encoding up to 2 Mbps (HD) and decoding from 64Kbps up to 4Mbps.

Encoded resolution up to 720PDecoded resolution up to 1080P-30 including support for 720P-60

VIDEO STANDARDS H.264

USER INTERFACE The system should allow the device admin to restrict access tocertain options and menus with the use of a ConfigurationPIN/Password.

The system should provide an easy to use install processwhen the unit is first powered on. Dual monitor view can be displayed on one monitor

BOTH NEAR AND FARSITE VIDEO ON ONEMONITOR

It should be possible to see both the near and far site on OneScreen thus making most efficient use of a single display area.The system should be capable of supporting multiple monitors

VIDEO INPUTS on endpoint for Main Camera

The unit should support a HDMI/DVI input and USB RS232/USB port for a PTZ camera control

VIDEO OUTPUTS x1 HDMI x1 VGA

AUDIO STANDARDS 32 kHz bandwidth on IP.

AUDIO FEATURES The system should support Superior wideband audio of 32 kHzof crystal clear audio, Should support Audio error concealment which Reduces audiodrop-out on busy IP networks and smooth, consistent verbalcommunications without interruptions

MICROPHONEFEATURES

A micpod with an array of at least 3 microphones is required toguarantee an Omni-Directional Pickup.The same device should also act as a speakerphone.

The device should also have a mute button and the possibility tomanually focus the pickup to a single room area.

EMBEDDEDENCRYPTION

The system should support 128 bit AES encryption for both thesignaling and media and HTTPS for user and admin access. The system should support Secure password authentication The system should support administrative passwords, dial-inmeeting password should be supported. Encrypted password forWeb UI should be supported.

COLLABORATIONOPTIONS

It should be possible to get data from any external PC/laptopequipped with a VGA output and shown to the remote side.


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During a conference It should be possible for multiple users toshare the PC content at the same time

NETWORK FEATURES The proposed system should support Audio Error Concealment IP Precedence (ToS) Packet and jitter control Network Address Translation (NAT) support with TCP BasedTunneling whenever UDP is blocked. Automatic NAT discovery Asymmetric speed control with automatic network speedsensing. TCP/UDP fixed-port firewall support Lip synchronization Echo cancellation Echo suppression Central Directory Integration

NETWORK INTERFACESSUPPORT

Support for 1 x LAN / Ethernet (RJ-45) 10/100 Mbit/1 Gbit

ETHERNET / INTERNET /

INTRANETCONNECTIVITY

TCP/IP, DHCP, ARP, HTTP / HTTPS

Wired 10/100 Mbit/1 Gbit Auto

CAMERA Pan/tilt/zoom (PTZ) HD camera with specifications meeting orexceeding:

Image Sensor: HD CMOSVideo Modes: HD 1080P/30, HD 720P/30Zoom: 3x OpticalS/N Ratio: > 50 dB

Camera Control: Standard Visca/ RS 232

Pan Rotation: +/- 100

Tilt Rotation:_ +/- 30

SYSTEM MANAGEMENT The offered system should supportsDiagnostics and software upgrade via PCThe system should supports Web UI set up for new unitThe Language independence should be supportedSystem should be configurable through Web UI

Multipoint features The system should be a point to point system only and useexternal MCU for multipoint

AUTOMATICALLYANSWER INCOMINGCALLS

The system should be able to auto answer calls.

DUAL VIDEO screensupport

It should be possible to display Video and data sharing on 2separate screens (DUAL SCREEN SUPPORT)

Accessories With all required connecting cables and accessories


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D.5 Display system 42 LCD Display system at MHQs & DHQs (766 Nos)

PARAMETER Description

Make & Model

1 Screen size 42 (106 cms)

2 GENERAL SPECIFICATIONSa. Resolution 1920 X 1080p Full HD

b. Brightness (cd / m2) 450 cd/m2

c. Viewing Angle (degree) 178 / 178

d. Response time(GTG) 6 ms

e. Broadcasting system PAL / SECAM-BG / DK , PAL-I , NTSC-M

f. Life Span (Hrs) 50,000 Hrs

G Aspect Ratio 16:09

3 Picture features Active color management, Adaptive contrast and color,Automatic image optimization, De-interlacing, 3-D noisereduction

4 Audio features Auto volume leveler, Bass/Treble/Balance, Equalizer

5 Audio Output (Watts) 10 W + 10 W6 Connectivity AV In, AV Out, S-Video IN, DVD compatibility, HDMI Input,PC Audio In

7 Accessories Remote with batteries, With all required connecting cablesand accessories

8 Power Voltage, Hz : 100-240Vac 50/60HzConsumption (Typical) : 175W

9 Mounting With an appropriate stand to position the display system atapproximately 5 height

D.6 UPS 1 KVA Online UPS (1139 Nos)

Make ____________________Model ____________________Capacity 1 KVA / 800WTechnology Microprocessor Controlled True online Double Conversion

DesignInput Parameters:Input Supply Single phaseNominal Voltage 230 Vac

Voltage Range 160V to 300V at 100% load, at 60% load 110V to 300 VacFrequency 50 / 60 HzFrequency range Hz 40 70 HzPower Factor >=0.95 pfOutput Parameters:Nominal Voltage 220/230/240 VacCrest Factor 3:1 max.AC-AC Efficiency 88% R-Load, 87% RCD-LoadPower Factor 0.8 pf


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Battery Parameters:Type Sealed Maintenance Free Batteries (Rocket / Panasonic / G.

Yuasa / Yuasa / CSB / Amaraja)Backup Total AH 936 AH or higherBattery Rack & Connectors Powder coated battery rack to be providedCharger Built-in solid state float-cum-boost charger with automatic

boostOther Features:Noise Level


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AUDIO STANDARDS 32 kHz bandwidth on IPThe application should support standard USB headsets orMicrophones which can be changed or switched on the fly.

AUDIO FEATURES The system should support Superior wideband audio of 32 kHzof crystal clear audio, Should support Audio error concealment which Reduces audio

drop-out on busy IP networks and smooth, consistent verbalcommunications without interruptions

EMBEDDEDENCRYPTION-

The system should support 128 bit AES encryption The system should support Secure password authentication The system should have a unique factory default password The system should support administrative passwords, dial-inmeeting password should be supported. Encrypted password forWeb UI should be supported.

COLLABORATIONOPTIONS

It should be possible to share any application active on thecomputer or the entire screen. In a multiscreen setup the usershould be able to select which is the screen that will be sharedamong the ones currently connected/active.

It should be possible to view any shared application or screen byany other party via a simple button

Each user, either in a Point to Point or multipoint, should be ableto share at the same time.

Every participant should be able to decide if they want to displaya shared application/screen or not.

NETWORK FEATURES The proposed system should support Audio Error Concealment IP Precedence (ToS) Packet and jitter control Network Address Translation (NAT) support

Automatic NAT discovery Asymmetric speed control TCP/UDP fixed-port firewall support Lip synchronization Echo cancellation Echo suppression Directory Integration

ETHERNET / INTERNET /INTRANETCONNECTIVITY

Desktop should run on any IP networks ranging from 3G+, A/S-DSL, T1, Ethernet, in either full TCP or TCP/UDP mixedmodes.

NAT and Firewall traversal should be an integral part of the

solution allowing automatic fallback to a TCP Based tunneling toovercome network restrictions.

Such a tunneling should also be possible via Web Proxies

Usability The application must be very easy to use, calling other partiesshould be extremely simple and intuitive.


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SYSTEM MANAGEMENT The Desktop application must be centrally deployableUpgrade must be automaticDesktop sessions can be started from a Web Based Portalapplication.

DIRECTORY SERVICES The desktop should be able to authenticate either through a DBor an LDAP directory with support for Secure LDAP too.

Multipoint features The Desktop application, should be able to join both Multipointand Point to point calls, ranging from audio only to HD multipoint

Interoperability The Desktop must be able to reach both SIP, H.323 and Otherroom systems seamlessly from a web based interface

AUTOMATICALLYANSWER INCOMINGCALLS and AutomaticFull Screen Mode.

The system should be able to auto answer calls regardless ofwhat page the user is on at the time.

The user should be able to set the software to automaticallyswitch to full screen mode when a call is answered manually orautomatically.

D.8. USB Camera on Rate Contract basis for a period of Two years (approx. quantityconsidered for evaluation)

USB based HD Web Camera and necessary software drivers for WindowsXP/Vista/Windows 7 to support live video capture at 720p at 30 frames persecond.

D.9. USB Mic & Speakers set on Rate Contract basis for a period of Two years(approx. quantity considered for evaluation)

USB based Microphone and Speaker Device having embedded DSP for Echocancellation, Microphone Mute/Un-mute and Volume Control buttons for fullDuplex Audio and hands free operation. It should have good pickup of audio for

normal conversation from a distance of minimum 3 feet distance.


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Section EE.1 Bidding procedure Separate bid for each option :E.1. Offers should be made in three parts namely, Pre-qualification bid, Technicalbid and Financial bid in the format given in bid document. Each offer should beplaced in a separate envelope super scribed Pre-qualification bid, Technical bid

and Financial bid, as the case may be, followed by the title mentioned aboveagainst tender call1.) EMD details should be given in the Pre-qualification bid.2.) Tenders will be accepted only from those who have purchased the bid document.3.) All correspondence should be with APTS contact person.4.) A complete set of bidding documents may be purchased by interested biddersfrom the APTS contact person upon payment of the bid document price which isnon-refundable. Payment of bid document price should be by demanddraft/ cashiers cheque or certified cheque drawn in favour of TheManaging Director, Andhra Pradesh Technology Services Ltd. And payable atHyderabad (India).E.2. Pre-qualification bid:

It shall include the following information about the firm and/or its proposal.1. General information on the bidders company in Form P-1

Submission of copy of VAT registration is mandatory.2. Turn over details in relevant field in Form P-23. Experience with 3rd party supporting HW/SW products orders in Form-P34. Details of service centers in AP in Form P-45. Single Network with 100+ users installation particulars in Form P-56. Details of OEM office particulars in India in Form-P67. Manufacturers authorization to participate in bidding process apart from suchother documents like authorization certificate for dealing in the products for which bidis submitted. (However this will not apply to Manufacturers) in Annexure-3E.3. Technical Bid:

1. Deviation(s) to technical specification, if any in Form T-12. Video conference solution deployment project having 200+ users details in Form-T23. Video conference with mix of Codec, PC based project having 100+ users details in

Form-T3

4. Check list in Form T-43. Detailed technical documentation, reference to various industry standards towhich the products/ services included in vendors offer conform, and literatureconcerning the proposed solution in Form T-5 (Bidders format)4. Detailed Technical documentation with regard to Technical scores Form T-6(Bidders format)5. Other information, if any required in the bid document in Form T-7( Biddersformat)

E.4. Financial bid:The financial bid should provide cost calculations corresponding to unit price of eachitem of the schedule in Form F-1 .E.5. Pre-bid Meeting:All those bidders who had purchased bid document can participate in the meeting toseek clarifications on the bid, if any.


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Section F

Bid evaluation procedure:Bids would be evaluated for entire Schedule. Bidders should offer prices for all theitems of Schedule and for the full quantity of an item of Schedule failing which suchbid will not be considered. Technical bid documentation should be in the prescribedformat. If a vendor has any comment to offer about the procedural aspects of thistender, it should be intimated to APTS during the pre-bid meeting. In case theschedule or procedure of tender processing is revised, the same shall becommunicated by telephone, fax, courier or e-mail as the case may be to allvendors who have paid the tender document feeF.1. Opening of bids:Immediately after the closing time, the APTS contact person shall open the pre-qualification bid, and list them for further evaluation. The Technical bids of onlythose bidders who qualify in the pre-qualification bid will be opened at the date thatwill be informed by APTS. After evaluation of technical bids, the financial bids of onlythose bidders who qualify in technical evaluation will be opened.

F.2. Pre-qualification bid documentation:The Pre-qualification bid documentation shall be evaluated in two sub-steps. Firstly,the documentation furnished by the vendor shall be examined prima facie to see ifthe technical skill base and financial capacity and other vendor attributes claimedtherein are consistent with the needs of this project. In the second step, APTS mayask vendor(s) for additional information, visit to vendors site and/or arrangediscussions with their professional, technical faculties to verify claims made in Pre-qualification bid documentation.

F.3. Technical bid documentation:Technical bid documentation shall be evaluated in two sub-steps. Firstly, thedocumentation furnished by the vendor shall be examined prima facie to see if the

product /services offered, technical skill base and financial capacity and other vendorattributes claimed therein are consistent with the needs of this project. In the secondstep, APTS may ask vendor(s) for additional information, visit to vendors site and/orarrange discussions with their professional, technical faculties to verify claims madein technical bid documentation.

F.4. Award Criterion:Final choice of firm to execute the project shall be made on the basis of conformity totechnical specifications, appropriateness of the product offered, capability of bidderto execute and service the project and appropriateness of financial offer from thepoint of view of cost-effectiveness over the entire maintenance period for theproduct/services.

Managing DirectorAPTS

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