FORMAL LETTER

Prepared by: Teacher Nuha, SAMBBST, Selangor. This material can be viewed @ http://teachernuha.blogspot.com/

Drilling on WRITING 2011

A) EXERCISE 1: FORMAL LETTER

Sample Question:

You are the secretary of the Art Club in your school. One of the activities planned is visiting places of

interest. Write a letter to the manager of a batik factory seeking permission to visit the premises.

When writing your letter:

use all the notes given.

elaborate on the given notes to make it more interesting.

make sure it is not less than 120 words.

Sample Answer: Fill in the blanks with the correct phrase. Choose the phrase from the table below.

Then, REWRITE the letter in the examination pad.

request for permission Transport 5 November 2011learning the skills of batik printing Dear SirThe details of the visit 8.30 a.m. to 10.30 a.m. Numbers of visitors

expose our members to the art of batik printing

For your information take up new skills

to grant us permission to purchase interested in buying souvenirswould be given discounts Thank you Yours faithfullyThe Secretary,Art Club, Sekolah Menengah Sultan Idris Shah,Jalan Hang Setia,35000 Ipoh.

the proposed date is not convenient to you

The Manager,Haryati Batik Factory,56, Persiaran Tawakal,85 000 Kuala Terengganu.

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NOTES

Haryati Batik Factory – 44 members – 3 teachers

Proposed date and time

Transport – by bus

Proposed activities – learn skill

Buy some pieces - souvenirs

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_________________________________,

_________________________________,

_________________________________,

_________________________________,

_________________________________.

_________________________________,

_________________________________,

_________________________________,

_________________________________. 5 September 2011

_______________,

Permission to Visit Factory

On behalf of the Art Club members of my school, we would like to ________________________________

to visit your factory.

2. ____________________________________________ are as follows:

2.1 Date: ______________________________

2.2 Time: ______________________________

2.3 ________________________: 44 students and 3 teachers

2.4 ________________________: Chartered bus

3. The objectives of the visit include ________________________________________________.

Many of our students are in Form Four and would like to ______________________________________ for

their batik printing project next year. Hence, we would like to ____________________________________.

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4. We would also like _________________________ a few pieces as souvenirs and

gifts._________________________________, most of us have never been to Terengganu and this will be

our first visit. Hence, I am very sure that most of us would be _____________________________________

to take home. I hope we ____________________________________ for the souvenirs purchased.

5. I hope you will be able _________________________________ to visit your premises. We are

willing to accept an alternative date if______________________________________________________.

_______________________.

_______________________,

Saddamia Rauddah

(SADDAMIA RAUDDAH)

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B) EXERCISE 2: SPEECH / TALK

Sample Question:

Your friend, Salim Bin Ahmad was chosen by the Perfectorial Board to represent the school in a District

Quiz Contest and he emerged champion.

As the Head prefect, write a congratulatory speech to be delivered during the party.

POINTS

Party – specially organised – to congratulate

Chosen the correct person – represent school

Salim – well read, intelligent prefect

Good preparation before contest

Honour to the school

When writing your speech:




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Sample Answer: Fill in the blanks with the correct phrase. Choose the phrase from the table below.


I am given this opportunity to

deliver a congratulatory speech

We are proud of him who emerged champion

prepare himself well well-read hit the nail on the head

after due consideration Thank you Congratulations

Principal, teachers and fellow

friends

Good morning to the _____________________________________________________________.

As the Head Prefect of this school, __________________________________________________________

________________________________________________ on behalf of the school and Prefectorial Board.

This party is specially organized to congratulate Salim bin Ahmad

______________________________________ in the District Quiz Contest, held recently.

_______________________________________. Before we sent the particulars of Salim to take part

in the District Quiz Contest, the Prefectorial Board had several prefects in mind.

But__________________________________, we decided to send Salim to represent our school. We

have_________________________________________.

We know Salim is a ________________________ and intelligent prefect. He has always been the

top student since Form One.

Salim told me that before he participated in the Quiz Contest, he had to

______________________________. He read up the relevant topics which he sensed will come out in the

contest.

__________________________ Salim, for bringing honour to our school._____________________.

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C) EXERCISE 3: OPINION

Sample Question:

Ranjit and Suzana are at a food stall. They want to buy some fruit for a class party. Ranjit likes local fruit

but Suzana prefers imported fruit. Read the dialogue. Who do you agree with? Provide reasons to support

your answer.

Suzana : Ranjit, do you prefer to eat local or imported fruit?

Ranjit : I love local fruit. They are nutritious as well as delicious.

Suzana : I like local fruit too but I prefer apples and pears though. Somehow, I feel imported fruit just taste

better.

Ranjit : Well, I find local fruit richer in vitamins and nutrients compared to imported fruit. They are also

cheaper.

Suzana : But eating too much local fruit can make you fall sick. You definitely won’t fall sick if you eat

too many apples and oranges.

When writing your opinion:

state your stand clearly

add any other relevant details to make it more interesting.


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Sample Answer #1: Fill in the blanks with the correct phrase. Choose the phrase from the table below.


Although Furthermore I firmly believe

twice the content of Vitamin C local fruit are better than imported

fruit

better for consumers

takes quite a while not so fresh packed and refrigerated

on the other hand cheaper, fresher and contain more

nutritional benefits

anytime and anywhere

(Option #1 – Agreeing with Ranjit’s opinion)

I agree with Ranjit that _____________________________________________________________.

Local fruit are not only delicious but they are _________________________________________________

_______________________________________________________________________.

Since we can get most local fruit __________________________________, they are much cheaper.

Imported fruit, _____________________________, are most expensive because they have to be transported

to our country.

Sometimes, the imported fruit are also_________________________. This is because these fruit are

____________________________________ before they are exported from their countries of origin. It also

______________________________ for the fruit to reach our country.

_______________________, local fruit such as guavas and rambutans have higher Vitamin C

content than most imported fruit. ____________________ many believe that oranges are a good source of

Vitamin C, research has proven that our local fruit has ___________________________________. Local

fruit also have other nutritional benefits and are ___________________________________.

Thus, ____________________________ that local fruit are a much better option than imported fruit.

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Sample Answer #2: Fill in the blanks with the correct phrase. Choose the phrase from the table below.


detrimental to health unhealthy side effects overindulging an array of different fruit

easily available easily available, do not

have unhealthy side

effects and come in

wider variety

I believe that imported

fruit have more benefits

than local fruit

certain periods in a year

get bored wider variety to choose

from

seasonal I agree with any time we want

(Option #2 – Agreeing with Suzana’s opinion)

__________________________ Suzana that imported fruit are better than local fruit. This is because

imported fruit are________________________________________________________________________

______________________________________________________________________________________.

Most local fruit are ___________________. Therefore, we could only enjoy them during

_______________________________. Imported fruit such as apples, oranges, kiwi fruits and grapes are

___________________________ at the markets and supermarkets all year round. Thus, we can eat these

fruit ________________________________.

Furthermore, eating too much imported fruit such as apples, oranges, grapes and pears will not have

any _______________________________. However, _________________________ in local fruit such as

durians, rambutans, mangosteens and langsats can make us fall sick. Some local fruit such as durians and

bananas also contain fat, which can be _______________________________________.

Finally, although imported fruit may be a bit more expensive than local fruit, there is a

________________________________. One can ________________________ eating the same types of

fruit all year round. Therefore, imported fruit from other countries enable us to get a taste of

____________________________________.

In conclusion, ____________________________________________________________________.

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D) EXERCISE 4: ARTICLE

Sample Question:

Your English teacher has asked you to write an article about ‘Very Special People’. Based on the notes

below, write the description of these people.

Nina – born – hearing impaired – needs hearing aid – at home – uses – fax machine – communicate –

loves reading – hopes – go – university

Peter – lost – sight – gradually – now – cannot see – completely – loves animals – has – guide dog –

help – move around – loves music – be a singer – performance

Ronald – lost leg – car accident – was a top runner – won medals in 100 metres sprint – at first felt

crushed – then pulled back – went to university – studied sport psychology – train them

When writing the description for the article:




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Sample Answer: Underline the correct answer. Then, REWRITE the letter in the examination pad.

Very Special People

BY: SITI SARAH BT ABDUL RAHMAN

Success [does, do, did] not come easy, especially for the disabled. However, there [is, are, was,

were] many people out there with disabilities who achieved remarkable success.

Nina [is, are, was, were] born with hearing impaired and she uses a pair of hearing aids to help her

listen clearly. At home, she [use, uses, used, is using] fax machine to help her communicate. The fax

machine allows her to [communicate, communicates, communicated, communicating] with others

namely, her family, friends and relatives. Nina, who is an avid reader, [enjoy, enjoys, enjoyed, is enjoying]

reading in her free time. One day she hopes to go to a prestigious university and [become, becomes,

became, is becoming] a successful computer programmer.

[Moreover, Thus, On the other hand, Although] Peter is a boy who lost his sight gradually. Now,

he cannot [see, sees, saw, seeing] completely. Peter loves animals and he has a guide dog [name, names,

named, namely] Max, which helps him to move around. [In addition, However, Even though, Next]

Peter is completely blind, he loves music very much. He wishes to be [a, an, the] singer some day. Peter

[love, loves, loved, is loving] performing on stage and his performance is always energetic.

Another very special person [is, are, was, were] Ronald, an aspiring athelete who lost his leg in a

car accident. The incident almost ruined [he, his, him] life. Ronald [is, are, was, were] once a top runner in

his school. He [win, wins, won, is winning] medals in the 100 metres sprint and various other events. Poor

Ronald at first [feel, feels, felt, is feeling] crushed. He [is, are, was, were] so frustrated at first that he

pulled back. Ronald nearly gave up all [he, his, him] hope. [Moreover, Besides, So, However], he was

lucky enough to have met a counselor. The counselor advised him not to [give up, gives up, gave up,

giving up]. Thanks to his counselor, Ronald finally went [to, too, at, in] the university. He [study, studies,

studied, is studying] Sport Psychology and later became a Sports Trainer.

Stories of these three very courageous people [has, have, had, are having] inspired many.

[They, Their, Theirs, Them] tales have taught us a very important lesson.

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FORMAL LETTER

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