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Formatting Reports in Word

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A helpful guide to different dissertation formats
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Formatting reports in Word By Alex Hagen-Zanker URN: xxxxxx Supervisor: Name of Supervisor Submitted in partial fulfilment of requirement for the Degree of Bachelor/Master of Engineering in Civil Engineering Department of Civil and Environmental Engineering Faculty of Engineering and Physical Sciences University of Surrey
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Page 1: Formatting Reports in Word

Formatting reports in WordBy

Alex Hagen-ZankerURN: xxxxxx

Supervisor:

Name of Supervisor

Submitted in partial fulfilment of requirement for the Degree of

Bachelor/Master of Engineering in Civil Engineering

Department of Civil and Environmental Engineering

Faculty of Engineering and Physical Sciences

University of Surrey

xx May 2015

Word count: XXXXX

© Name of Author 2015

Page 2: Formatting Reports in Word

Executive Summary

This document is intended to help you format your report. It conforms to the requirements

set out in the Project Explanatory Notes, relating to font, font size, margins and numbering.

You are not required to use his document however, as long as you stick to the requirements.

This document has is based on a template, and can be used as a template, using only a

limited number of Styles. These styles were created for this particular purpose, to avoid

interference with existing templates the built-in styles of Word are not used. They are

named:

[report] Annex title

[report] Body text

[report] Body text: not indented

[report] Bulleted list

[report] Equation

[report] Heading 1

[report] Heading 1: not numbered

[report] Heading 2

[report] Heading 3

[report] Figure

[report] Figure caption

[report] Numbered list

[report] Table caption

To apply a style you select a paragraph and then click the style that you wish to apply to it.

The styles are in the ribbon, but it will be useful to pull up the Styles window. To do that click

on the tiny icon in the lower right corner of the Styles section of the ribbon (see Figure 1).

2

Page 3: Formatting Reports in Word

Figure 1 The Style window and the icon to click to get it.

All of the main text is set in [report] Body text except for the first paragraph of a section or

following a figure, table or list. The first paragraph is set in [report] Body text: not indented.

The titles of sections and subsection are set depending on their level in [report] Heading

1, 2 or 3. Using consistent styles for heading means they can be automatically numbered and

referenced in the table of contents (note that there is a List Style called [report] style

numbering that takes care of numbering of headings as well as figures.

When including a figure in your document, make sure you position it as ‘in line with

text’ and put it on its own line. You can then use the style [report] Figure to place the figure

on the centre of the image and make sure it aligns well. Follow the figure with a caption in

the style [report] Figure caption. Since the figures are numbered, you can refer to them by

cross-reference, for instance see Figure 2. Now when figures are added or removed, my

reference will remain correct.

3

Page 4: Formatting Reports in Word

.

Figure 2 This is my figure

Tables also require a caption, but conventionally the caption for a table is put before the

table. There is no separate style for table, but you can use [report] Body text: not indented.

For the layout of the table, remember that less is more: use a minimal number of lines.

Table 1 This is my table

Deliverable Deadline

Project plan 4 November 2014

Sample of writing 3 March 2015

Final report 12 May 2015

You would also want to number equations. For that there is the style called [report]

Equation. Regrettably Word is not very adequate at right numbering. So the best thing to do

is to use Insert Field and choose the ListNum option (Figure 3).

E = MC2 (

From then on you can just copy the number, here (1), and paste it next to each new

equation. The numbers will then update.

F = M * A (

4

Page 5: Formatting Reports in Word

Figure 3 This is where you find Insert Field.

We already encounted the bulleted list. There is also a [report] Numbered list. Now

formatting your report should be as easy as:

1. One

2. Two

3. Three

5

Page 6: Formatting Reports in Word

Acknowledgements

Pellentesque porttitor, velit lacinia egestas auctor, diam eros tempus arcu, nec vulputate

augue magna vel risus. Cras non magna vel ante adipiscing rhoncus. Vivamus a mi. Morbi

neque. Aliquam erat volutpat. Integer ultrices lobortis eros. Pellentesque habitant morbi

tristique senectus et netus et malesuada fames ac turpis egestas. Proin semper, ante vitae

sollicitudin posuere, metus quam iaculis nibh, vitae scelerisque nunc massa eget pede. Sed

velit urna, interdum vel, ultricies vel, faucibus at, quam. Donec elit est, consectetuer eget,

consequat quis, tempus quis, wisi.

6

Page 7: Formatting Reports in Word

Contents

1 Introduction.......................................................................................................................7

2 Methods............................................................................................................................ 9

2.1 The method of A.........................................................................................................9

2.2 The method of B.........................................................................................................9

3 Results............................................................................................................................. 10

3.1 Experiment A............................................................................................................10

3.1.1 First stage results..............................................................................................10

3.1.2 Second stage results..........................................................................................10

3.2 Experiment B............................................................................................................10

4 Discussion........................................................................................................................12

5 References.......................................................................................................................13

7

Page 8: Formatting Reports in Word

1 Introduction

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

8

Page 9: Formatting Reports in Word

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

9

Page 10: Formatting Reports in Word

2 Methods

2.1 The method of A

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

2.2 The method of B

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

10

Page 11: Formatting Reports in Word

3 Results

3.1 Experiment A

3.1.1 First stage results

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

3.1.2 Second stage results

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

3.2 Experiment B

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

11

Page 12: Formatting Reports in Word

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

12

Page 13: Formatting Reports in Word

4 Discussion

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy.

13

Page 14: Formatting Reports in Word

5 Conclusion

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy.

14

Page 15: Formatting Reports in Word

6 References

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

In porttitor. Donec laoreet nonummy augue. Suspendisse dui purus, scelerisque at,

vulputate vitae, pretium mattis, nunc. Mauris eget neque at sem venenatis eleifend. Ut

nonummy. Fusce aliquet pede non pede. Suspendisse dapibus lorem pellentesque magna.

Integer nulla. Donec blandit feugiat ligula. Donec hendrerit, felis et imperdiet euismod, purus

ipsum pretium metus, in lacinia nulla nisl eget sapien.

Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Maecenas porttitor congue massa.

Fusce posuere, magna sed pulvinar ultricies, purus lectus malesuada libero, sit amet

commodo magna eros quis urna. Nunc viverra imperdiet enim. Fusce est. Vivamus a tellus.

Pellentesque habitant morbi tristique senectus et netus et malesuada fames ac turpis

egestas. Proin pharetra nonummy pede. Mauris et orci. Aenean nec lorem.

15

Page 16: Formatting Reports in Word

Annex A Computer program

16

Page 17: Formatting Reports in Word

Annex B Recorded data

17


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