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Four Reasons You Need Video Conferencing PDF file the name video conferencing should carry a new,...

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  • Four Reasons You Need Video Conferencing and One Reason You Don’t

  • Contents

    Why Video Conferencing

    The Speed of Today’s Business is Accelerating

    Work Life Balance

    Business Continuity

    Why Not

    Connect Your Workforce

  • Why Video Conferencing? The World Is Changing In a globalized economy, the ability to be somewhere without going there, meet with people on the other side of town or even the other side of the world is becoming vital. Dispersed teams, particularly ones with Millennials, are demanding modern communication tools like Zoom.

    Gone are the days of waiting to get the team together. Today getting the team together right now is the competitive advantage that businesses are looking for.

    Affordable, scalable visual communications are now possible without the pain and hassle of older generation technology. The Starin “Four Reasons Your Business Needs Video Conferencing (And one reason it doesn’t)” is your guide to this global revolution. We put this together for you to consider how video conferencing can transform any organization, and the lives of their people, for the better.

  • One | The Workplace is Evolving According to the Bureau of Labor Statistics, Millennials are now the largest generation in the workforce. This generation has a fast-paced and entrepreneurial mindset. Millennials look for opportunities to continually learn and grow.

    Baby Boomers and Generation Xers are more likely to accept that there are restrictions on what can be done with technology in the workplace, Millennials are not.

    As a result of these cultural changes, organizations looking to recruit and maintain the very best talent need to think differently about the workplace.

    2/3 Of Millenials prefer Face-To-Face communication vs audio only.

    Empower them with Zoom certified conference rooms, meeting rooms and huddle rooms.

  • Two | The Speed of Today’s Business is Accelerating

    The ability to do more with less is the very essence of productivity gains, and for organizations to be more successful, they need to constantly look for an advantage over their competitors. Telephony, Fax, Email, and IM, are all successful examples of this trend. Video conferencing is simply the latest incarnation of the constant need to be more efficient.

    Video conferencing won’t replace all travel of course, but the ability to have spontaneous face-to-face meetings, irrespective of distance, without having to wait for the next scheduled meeting can have a huge effect on an organization’s productivity. In fact, 90 percent of people surveyed agree that video meetings are more efficient than alternatives.

    Today, most businesses have a far flung supply chain.

    Suppliers and clients can be anywhere in the country or across the world.

    To build trust in working relationships, the ability to see and hear your business partners is essential.

  • Three | Work Life Balance When does work start and finish? The idea that the office is where you work is becoming antiquated.

    The vast majority of workers will read and respond to email outside of “work hours” indicating that the line between when the workday ends and personal time starts is blurring. Additionally, the average American now spends almost an hour a day simply getting to work and back home. It seems that no matter how many roads we build, traffic gets worse. Commute times have increased by over 20% since the 1980s. There has to be a better answer.

    Studies have shown that working from home has the same happiness effect as a $40k pay-rise. But working from home with just a telephone and Internet connection also has disadvantages. Management may think workers are disengaged or feel lonely and isolated.

    Video conferencing empowers workers to feel connected to the team, enabling them to participate at a level far higher than simply being a disembodied voice at the end of a phone line.

    With over 24% of Millennials now working from home and more and more Baby Boomers working part time, the time is ripe for a serious change in the way the office is viewed.

    Remote workers tend to be more engaged logging an average of 4 more hours of work a week.

  • Four | Business Continuity Fire. Flood. Hurricane. These are real business

    risks, and businesses need to be prepared. All

    organizations need a business continuity plan

    for catastrophic failure. Video conferencing

    can help mitigate against these terrible

    but thankfully rare events, as well as more

    prosaic, day-to-day hiccups that can wreak

    havoc on businesses.

    How often do executives find themselves

    late to a meeting because of unaccounted

    for travel times? How often does a flight

    get canceled, or traffic get so bad that an

    executive, client, or supplier simply can’t

    even make the meeting? All these missed

    opportunities to move business forward can push back decisions, inevitably slowing down business. The opportunity cost of a delayed new product launch, or a fix to an existing product issue can be enormous.

    Don’t take this risk. Video conferencing enables the meeting to happen, the business to move forward and decisions to be made, even when you can’t meet in person.

  • Five | Why Not to Video Conference

    For much of its history video conferencing has been sold

    as an alternative to business travel—a way to replace

    business class flights to another continent. However,

    twenty-five years of this approach has proven this isn’t the

    case. People still need to meet, break bread, and immerse

    themselves in the culture on the ground. The human

    connection still matters.

    The real power of video conferencing is the ability to meet

    right now, and to maintain and grow relationships either

    started in person, or to start a relationship with a view of

    meeting in person in the future. Even when you can’t meet in person.

    Sometimes there is a need to absolutely be there in person. For everything else, there is video conferencing.

  • Pro AV Outfitters Can Connect Your Workforce for Any Video Conferencing Need

    The reasons for video conferencing have evolved and been

    redefined over the last few decades. In fact, some assert that

    the name video conferencing should carry a new, more accurate

    moniker of “video collaboration” or even broadly “video

    communication”, since it can have digital signage as part of it. So

    as video collaboration has advanced, so has the design, acquisition

    and deployment of the equipment used to carry out video

    conferencing.

    The landscape of design, AV equipment and deployment has

    evolved too. A “consumerism” effect has hit professional AV.

    Corporate acquisition and purchasing personnel have been

    influenced by the Amazon business model as ease of purchase,

    guaranteed in stock products and expedient, simple delivery.

    These are the new expectations for the corporate world.

    The former AV business model of a site visit, a few days in

    engineering/design, time to prepare a written quote, a four to

    six-week lead time to acquire the product and then scheduling

    and performing the install– a period of six to ten weeks, if other

    projects allow – has changed. It is possible to consolidate into a

    period as short as two-weeks from initial site visit/remote sales call

    to installation/project sign off.

    The method for condensing the acquisition time-line is called

    “Outfitting”. Its goal increases overall customer satisfaction, with

    process-driven planning and tightly coordinated activities. ProAV

    Outfitters defined this, leveraging a knowledge of conference

    rooms with current engineering, to develop standards that can

    repetitively deliver an array of video collaboration solutions.

    Each solution has variables to suit the size and function of 13

    room types. Thoughtful design and lean process execution

    means nothing if it isn’t readily available for the customer. ProAV

    Outfitters stocks a massive inventory of components in the Zoom

    video conferencing eco-system, that is immediately available to

    deliver swiftly and completely. Any number of rooms required

    show up on time with everything required down to the nuts and

    bolts to assemble.

    Extra trips for supplies and call-backs to the job site can make

    for delays and creeping costs. ProAV Outfitters has time

    sensitivity in mind at every step. Along with necessary hardware

    and interconnection materials, instructions come with several

    systems for the Do-It-Yourself IT or Facilities departments. ProAV

    Outfitters delivers a reliably outstanding experience, fairly priced

    from people who pay attention to the care and handling of

    getting you set-up to Zoom.

  • Contact Starin and Pro AV Outfitters for more information on video conferencing solutions.

    www.starin.biz http://proavoutfitters.starin.biz/

    Voice Phone: 219-929-4127 Toll Free: 800.846.5606

    [email protected]

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