France2013 Residential Trip for Children in Years 5&6 Parents Information Evening 11 th September 2013
Transcript
1. Parents Information Evening 11th September 2013
2. Staffing The itinerary Travel Information Chateau Layout
Groups and room Allocations Clothing and Equipment Medical forms
& medicines Spending money & gadgets Communication Consent
forms Behaviour expectations
3. Before we start we would like to say a big THANK YOU for
keeping to the payment schedule. All payments have now been
made.
4. Mr Livesey ( Trip Leader) Mrs Randles ( Deputy Trip Leader)
Mrs Davidson Mrs Turner At the castle There will be staff on duty
24hr a day . Specific staff will be allocated to look after our
group throughout our visit. Currently we are the only group on site
during this week. during Outdoor and Adventure activities each
group will not exceed 12 and each will have a specifically trained
member of staff for that activity.
5. All those who said their children had a UK passport will
have to use them. I will collect them in on the morning of
departure. Whilst travelling I will look after each passport. Upon
arrival at the castle they will be stored in a secure location.
Those that applied for and filled in the forms for the collective
passport. I have received confirmation from the passport office.
Only the following children are covered on the Collective
passport.
6. Likewise I will need to collect everyone's EHIC card on the
morning of departure.
7. School Has travel insurance for children when on school
trips which includes cover for Medical expenses, Death and
permanent disablement Possessions and travel documents Personal
liability However if you wish you are more than welcome to purchase
your own additional insurance.
8. Sharpes of Nottingham will be the coach company which will
take us to France. They will be with us throughout the week for the
various visits. They will pick us up outside the front of School
Sunday 20th October arriving at the castle by 16.00ish! On Friday
26 October , we aim to be back at school for We will keep you
informed as to our journey progress via text service. 23.45!!!!!
22.00!!!
9. We will also be using P&O ferry from Dover to Calais.
Outward bound journey leaving at 08.30 Return journey leaving 14.00
If your child suffers from travel sickness Please ensure
appropriate medication is taken before travel and is available
during travel. If you would like this medication to be given on the
return journey please enclose details on the medical form.
10. All meals at the castle are included in the cost of the
trip. However your children will need to bring with them a
disposable packed Breakfast and lunch ( named bags please) for the
Monday An evening meal will be provided on the Friday on the way
back. If your child has any food requirements please ensure these
are detailed on the medical questionnaire.
11. Date Morning Afternoon Evening Monday 22/10/12 Travel Wheat
farm visit Chateau Olympics Tuesday 23/10/12 Visit town of Rue
Onsite Activity Scavenger Hunt Wednesday 24/10/12 Paris Paris Paris
Thursday 25/10/12 Onsite Activity Onsite Activity French Cuisine
& Disco Friday 26/10/12 Etaples Market Travel Travel Activities
will include - orienteering, fencing, Initiative games, obstacle
courses, crows nest, rifles, archery and abseiling.
12. Last week all children were asked for the names of friends
they would like to share groups and rooms with. I have tried to
make sure all children have at least one friend in both their
bedroom and day group. Ill share group details with the children
closer to the time.
13. Children will share the ensuite rooms The children will
need their own sleeping bag, pillow case and towels for their own
personal use. Between the pupils rooms there are staff rooms and
castle supervisor rooms. These rooms are clearly labelled
14. Hawes Side Educational Activities France Trip 2012
RECOMMENDED CLOTHING AND KIT LIST Luggage: Please restrict this to
one case plus one piece of hand luggage. Metal framed rucksacks
should be avoided as they are difficult to fit into the coach.
Spending Money: This is not essential, but children may wish to
have some money to spend on souvenirs (i.e. T-shirts or postcards)
or sweets, drinks. No more than E30 to be handed in on Monday
morning. Torch: The children may find this useful. Bedding:
Children only require a sleeping bag & pillowcase. Towels: All
children require their own towels for personal use. Clothing:
Please ensure all clothes; shoes, bags etc are named, so that if
they do get lost, we can forward them to the owner. For children
doing activities they require old clothing. The children will
require long sleeve tops and long trousers for a number of
activities even in the summer months. They will not be able to take
part in certain activities if they do not have these. On an
activity day the children would require a number of outfits.
Clothing that dry easier would be helpful. Clothing List: 2 pairs
of old trainers Adventure Groups 3 pairs of old tracksuit bottoms 3
(at least) long sleeve tops/ sweatshirts 1 fleece or 2 woollen
jumpers 1 waterproof/splash proof/rain jacket (ideally
waterproof/splash proof trousers also) 1 towel Woollen Socks
Woolly/fleece hat/gloves Hair ties for students with long hair A
carrier for any medication Footwear: All children doing activities
require a pair of trainers (Open toe shoes are not allowed for
safety reasons. (children without suitable footwear will not be
able to take part in the activities). Items Discouraged: Radios,
stereos, CD/mp3 players, mobile phones & game consoles. Please
note these items are not allowed to be taken to activities and the
centre accepts no responsibility for loss, breakage or misuse of
this equipment. Other useful items: Water bottle for use during
activities.
15. Children are NOT allowed to bring mobile phones on the
trip. Children will be able to communicate to home via the blog
which is already up and running. Before departure we will ensure
you have contact details for a member of staff in case of
emergency. Like wise please ensure the details you provide on the
consent form are accurate.
16. It is a very long journey so we will allow children to
bring a small toy, games console or MP3 Player for the journey BUT
STAFF WILL NOT BE HELD RESPONSIBLE FOR ANY LOSS OR DAMAGE TO THE
SAID ITEMS.
17. Parental Consent form in your pack MUST be filled for all
children attending and be returned by Wednesday 18th
September.
18. Medical questionnaire MUST be filled for all children
attending and again returned by Wednesday 18th September.
19. Hawes Side Educational Activities Year 5 & 6
Residential week in France Monday 22nd October 2012 to Friday 26th
October 2012 Administering of medicines If your child has to take
prescribed medication during the visit the following actions have
to be undertaken: The parent must give explicit consent in a letter
to the group leader for a teacher to supervise a pupil taking
medication. The letter needs to specify the name of the drug,
dosage, frequency and state when the end of a course of prescribed
medication ends. All medication should be clearly marked with the
pupils name and details of dosage. A year 5/6 in line with school
policy is in charge of his /her own inhaler If a child needs to use
an inhaler for asthma a spare inhaler needs to be taken in case one
becomes damaged or lost. For the visit a named teacher will oversee
any medication which has to be given to the child. This will be
recorded in a log book showing date, time and dosage given.
20. Pupil Code of Conduct The visit to France is an educational
experience which requires your active participation in conducted
tours or visits to places of interest; It is necessary that you
maintain the high standards of behaviour at all times; I therefore
agree that I will: Immediately respond to instructions given by
teachers and supervisors. Co-operate with the staff and with other
pupils to make this visit enjoyable, trouble free and educationally
rewarding for all; Keep a record, of visits and activities arranged
during the trip; Dress appropriately and with sensible shoes
suitable for walking ; Be punctual at all times, for meals etc;
Behave quietly and sensibly in the accommodation to avoid
inconvenience to the centre management and other visitors; Remain
in my room until the next morning after lights out unless in an
emergency; Remain attentive and act sensibly at all times; Clearly
label all my clothing and my baggage; I am aware that my
parents/guardians will be contacted in the event of misconduct or
persistence misbehaviour and if this continues, I may be sent home
early, or my parents may be asked to collect me.
21. PUPIL CODE OF CONDUCT Having studied the schools Pupil Code
of Conduct for the France Residential Week, I am able to sign the
following: I have read and understood the Code of Conduct for the
Year 5/6 visit to France taking place from Monday 22nd October to
Friday 26th October 2012 and accept the rules set out. Signed (
Parent ) . Please print your name . Signed ( Pupil ) Please print
your name .. Date: .. Telephone number Home.. Mobile This also
needs to be returned by Wednesday 18th September .