FRANKLIN TIME MANAGEMENT SYSTEM

INTRODUCTION

GETTING THE MOST OUT OF THIS EXPERIENCE.

TAKE NOTES TO RETAIN 75% OF A NEW SKILL.

WHO NEEDS THIS SKILL?WHO IS BUSY DEVELOPING THIS SKILL?IF YOU HAD ONE MORE HOUR EACH DAY,

WHAT WOULD YOU DO WITH IT?

A NATURAL LAW

WHAT IS A “NATURAL LAW”? “A LAW THAT CANNOT BE REPEALED!” “AN INHERENT PRINCIPLE GOVERNING HUMAN

BEHAVIOR.”

“A SUCCESSFUL MANAGER OF TIME IS WILLING TO DO WHAT AN UNSUCCESSFUL MANAGER IS NOT WILLING TO DO!”

“WISDOM IS KNOWLEDGE RIGHTFULLY APPLIED!”

UNDERSTANDING TIME MANAGEMENT

WHAT TIME IS IT? ORTIME, WHAT IS IT?THE BASIC ELEMENT OF TIME IS ______.THE KEY TO MANAGING TIME IS ______.TIME IS A CONTINUUM OF SUCCEEDING

EVENTS.THE “KEY” TIME CONCEPT IS

CONTROL!

PROACTIVE VS. REACTIVE

HAVE I LOST CONTROL OF MY LIFE?WHAT ARE THE EVENTS OVER WHICH I

HAVE NO CONTROL?WHAT ARE THE EVENTS OVER WHICH I

HAVE CONTROL?THERE ARE EVENTS WHICH WE CAN

CONTROL; BUT WE BELIEVE WE CANNOT!THERE ARE EVENTS WE CANNOT

CONTROL; BUT WE BELIEVE WE CAN!

PERSONAL MOTIVATION IS THE KEY TO TAKING CONTROL

EXAMPLE: “GETTING TO THE AIRPORT”EXAMPLE: “ROOF TOP”NL - TO GAIN CONTROL OF OUR LIVES WE

MUST GAIN CONTROL OF OUR TIME.TIME MANAGEMENT IS NOT CONTROL OF

THE CLOCK! IT IS THE CONTROL OF EVENTS!NL - INNER PEACE IS ACHIEVED THROUGH

THE APPROPRIATE CONTROL OF EVENTS IN OUR LIVES.

THE EFFECTS OF CONTROL

“EVENT CONTROL” IS FIRST AND LEADS TO… “HIGH SELF ESTEEM” WHICH IN TURN LEADS TO… “HIGH PRODUCTIVITY”

AN INCREASE IN PRODUCTIVITY STIMULATES… EVEN MORE “EVENT CONTROL” WHICH CAUSES… HIGHER “SELF ESTEEM” WHICH LEADS TO…

EVEN GREATER PERSONAL PRODUCTIVITY!

BUSY VS PRODUCTIVE

MUST BE DIRECTED BY “GOALS.”A “GOAL” IS A PLANNED-FOR EVENT.WHEN A “GOAL” IS VALUED, IT BECOMES

A PRIORITY.WHEN GOALS ARE VALUED TOGETHER

THEN “PRIORITIZING” IS TAKING PLACE.“PRIORITIZING” IS THE PROCESS OF

DETERMINING THE PRECEDENCE OF “EVENTS”.

LIFE QUESTIONS OF IMPORTANCE

WHAT ARE “HIGHEST” PRIORITIES IN MY LIFE?

OF THESE “PRIORITIES”, WHICH DO I VALUE MOST?

AM I WILLING TO BE SUCCESSFUL?

THE FRANKLIN PROMISE

IF YOU KEEP ALL FOUR “MAJOR COMMITMENTS” REGARDING THE FRANKLIN DAY PLANNER SYSTEM, NOTHING WILL SLIP THROUGH THE CRACKS.

YOU WILL NEVER MISS A DEADLINE, AN APPOINTMENT, OR FORGET IMPORTANT/NEEDED INFORMATION FOR FUTURE USE.

YOU WILL BE ON “TOP” OF THINGS IN YOUR LIFE!

PLANNING THE FIRST KEY TO CONTROL

THE FRANKLIN DAY PLANNER SYSTEM

FOUR MAJOR COMMITMENTS FOR SUCCESS

FIRST MAJOR COMMITMENT

I WILL PLAN TO SPEND 10 TO 15 MINUTES EVERY DAY PLANNING MY DAY FORMALLY!

PLANNING AND SOLITUDE

PLANNING IS:

PREDETERMINING A COURSE OF ACTION

THERE CAN BE NO SUBSTITUTE FOR PLANNING

HOW DID YOU PLAN FOR TODAY, YESTERDAY, AND TOMORROW?

EXCUSES FOR NOT PLANNING

PLANNING LIMITS FREEDOM.

PUTTING OUT TODAY’S FIRES TAKES PRECEDENCE (CRISIS MANAGEMENT).

THERE ISN’T ENOUGH TIME TO PLAN.

STEPS IN EFFECTIVE PLANNING

REVIEW LONG-RANGE GOALSEVALUATE TIME VS. TASKSET SPECIFIC DAILY GOALS ANTICIPATE OBSTACLESPRIORITIZE TASKS

THREE MORE MAJOR COMMITMENTS

MY DAY PLANNER WILL BE WITH ME ALWAYS!

I WILL HAVE ONLY ONE CALENDAR IN MY LIFE!

I WILL RECORD DETAIL IN MY PLANNER!

WORLD OF FRANKLIN DAY PLANNING SYSTEM

BUILDING THE DAY PLANNER

BUILDING THE STORAGE BINDER

PRIORITIZING EVENTS:

THE VITAL FEW = AHIGH VALUE - VITAL MUST BE DONE

THE IMPORTANT MANY = B MEDIUM VALUE - SHOULD BE DONE

THE TRIVAL POSSIBLIITIES = C LOW VALUE - COULD BE DONE

VITAL IS NOT URGENT

URGENCIES ACT ON PRIORITIES BUT THEY ARE NOT PRIORITIES.

URGENCIES SEEK TO DEMAND IMMEDIATE ATTENTION.

URGENCIES SURFACE ALL BY THEMSELVES.

VITALS ARE PLANNED FOR NECESSITIES.HOW DO YOU HANDLE YOUR RESPONSE

TO TELEPHONE REQUESTS?

NON-DISCRETIONARY TIME

SCHEDULED EVENTS - TIME YOU HAVE ALREADY GIVEN AWAY.

NO LONGER YOUR TIME.

DAY PLANNER - THE “APPOINTMENT SCHEDULE” ON THE LEFT HAND PAGE.

DISCRETIONARY TIME

“PRIORITIZED DAILY TASK LIST” (PDTL)

LEFT HAND PAGE OF THE PLANNER.

STEPS TO CREATE THE PRIORITIZED DAILY TASK LIST

PHASE I - MAKE A LIST OF EVERYTHING I WANT TO ACCOMPLISH TODAY.

PHASE II - ASSIGN A “VALUE” (A,B,C) TO EACH ITEM IN THE LIST.

PHASE III - ASSIGN A “NUMERICAL” (1,2,3,ETC.) VALUE TO EACH ASSIGNED LETTER (A,B,C).

SYMBOLS FOR SYSTEM USE

TASK COMPLETED ( )TASK PLANNED FORWARD (NOT

COMPLETED) ( )DELEGATED TASK ( )TASK IN PROGRESS ( )TASK DELETED (X)

THE TRANSPORTATION SYMBOL

THE ( ) INDICATES WHERE SOMETHING IS GOING OR WHERE SOMETHING HAS COME FROM.

THE ( ) IS CRITICAL. IT KEEPS YOU FROM LOOSING WHERE THINGS ARE IN THE PLANNER.

LOOK FOR THESE ( ) ON YOUR “DRE” PAGE IN THE “PLANNING & SOLITUDE” TIME AND MAKE THE DECISIONS REQUIRED.

SOME ADVANCED TIPS

SCHEDULE “NON-DISCRETIONARY” TIME FOR SELF. ADD “DRE” PAGES FOR NECESSARY DETAILS.

ELIMINATE “FLOATING PAPER” FROM YOUR LIFE GET RID OF THE “POST-IT” NOTES THAT COME

TO YOU REDUCE IMPORTANT REGULAR SIZE PAGES

REDUCE ON COPIER BY 25% - CUT TO SIZE SEVEN HOLE PUNCH - PLACE IN YOUR PLANNER

USE DIFFERENT COLORS FOR INDICATING - WORK RECORDINGS, FAMILY RECORDINGS, ETC.

MORE TIPS

PLAN MONTHLY MAINTENANCE PLANNER SESSION WORK ON THE “MASTER TASK LIST” WORK IN THE “TAB” SECTIONS OF THE PLANNER

STUDY THE “FRANKLIN CATALOG” FOR SUPPORT PRODUCTS TO ENHANCE THE SYSTEM REFERENCE MATERIALS ON IMPROVING SKILLS

COLLECT “CHECK MARKS” DURING THE DAY AS OFTEN AS YOU CAN - GIVES YOU A “HIGH!”

SYSTEM ORGANIZATION

YOU CARRY THREE MONTHS OF THE YEAR WITH YOU LAST MONTH, THIS MONTH, AND NEXT MONTH

CARRY ALL TWELVE “MONTHS-AT-A-GLANCE” ALL OTHER MONTHS (9) IN THE STORAGE BINDER AT THE END OF THE MONTH, PUT THE LAST

MONTH IN THE STORAGE MONTH IN THE STORAGE BINDER AND PUT THE NEXT MONTH IN THE DAY PLANNER.

KEEP THE STORAGE BINDER WHERE YOU DO YOUR PLANNING AND SOLITUDE SESSIONS.

DAY PLANNER TABS

ADDRESS / PHONEVALUES / GOALSFINANCESKEY INFORMATIONREADY REFERENCE PLANNING CALENDARNUMBERED TABS (1-6)

USING THE NUMBERED TABS

ASSIGNED TOPICSPROJECT ORGANIZATIONDESIGNATED PEOPLEANY CREATIVE USE THAT ASSISTS YOUYOU CAN GET NUMBERED TABS UP TO

NUMBER 36.

THE FRANKLIN PROMISE

IF YOU KEEP ALL FOUR “MAJOR COMMITMENTS” REGARDING THE FRANKLIN DAY PLANNER SYSTEM, NOTHING WILL SLIP THROUGH THE CRACKS.

YOU WILL NEVER MISS A DEADLINE, AN APPOINTMENT, OR FORGET IMPORTANT/NEEDED INFORMATION FOR FUTURE USE.

YOU WILL BE ON “TOP” OF THINGS IN YOUR LIFE!