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From Addressographs to GIS: The Adaptation of Real Property Listing and Property Valuation to Technology
Wisconsin Real Property Listers Association
Acknowledgements
• James Wallen, Brown Co.• Roxanne Moore, Burnett Co.,
Retired• Cheryl Zellmer, Dane Co• David Addison, Dodge Co.• Holly Hansen, Door Co• Lauree Kratcha, Jackson Co. • Al Brokmeier, Kenosha Co.
• Pam Hollnagel, La Crosse Co.• Krista Paulson, Lafayette Co.• Marge Johnson, Lincoln Co.• Ruth Winter, Menominee Co.• Jeremy Erickson, Monroe Co.• Cindy Wisinski, Portage Co.• Pat Harmann, Racine co• Ann Burton Sauk Co.• Nick Gamroth, Trempealeau Co.
Origins
Elected Local Assessors
Elected Local Assessors with County Boards Appointed Perform Equalization
State Board of Equalization
1868 County Boards Given Responsibility for Assessments
Statewide Commission 1899 Appointed. Tax Administration must be Performed by Non-elected Professionals
Three Person Commission Appointed to Direct Assessments
Equalization Added
Commission Eventually Becomes the Department of Revenue
Origins• A parcel of land located in Government Lot
One(1) of Section Twenty-four(24) Township Thirty-nine(39) North, of Range fourteen (14) West, described as follows: Beginning at the point which is 710 feet East and 33 feet South of the Northwest corner of said Section 24, being the northeast corner of a parcel of land described in Volume 91 of Deeds, page 112, as recorded in the office of the Register of Deeds, thence running East and parallel with the North line of said Section a distance of 647 feet, thence South parallel with the West line of said Section 24, a distance of 850 feet, thence West parallel with the North line of said Section 300 feet, more or less to the shore of Bass Lake, thence Northerly and Northwesterly along the shore of Bass Lake to a point South of the Point of beginning, being the Southeast corner of above referenced Volume 91 page 112, thence North parallel with the West line of said section 24 to the point of the beginning.
Origins
The Assessor•Enter each parcel on the assessment roll in regular order by government subdivisions with “such certainty as would be sufficient between grantor and grantee in a conveyance of property.”•Elected•Not certified•Shortened legal description
The Treasurer• Billed and collected
taxes using the hand written tax roll.
• Wrote certificates on delinquencies
• Tax Deeds on delinquent land became impossible no one knew what land was being taxed
The Town Clerk• Created Tax Roll• Applied mil rate to
each parcel• Total tax roll and
deliver to local Treasurer
• Shortened legal descriptions.
•Works Progress Administration•Wisconsin State Legislature
Origins
Valuation
Listing
Discovery
RPLCombines legal
descriptions, ownership and
values
Co. Treasurer
Generates tax bills, supplies addresses
GIS
Maintains parcel maps
County GISAssessor
Property values
DOR
Manufacturing values
Register of Deeds
Deeds, CSMs, subdivisions and condominiums
Discovery & Listing
One record in the parcel attribute database consists of…
Document Types used in Discovery
Warranty Deed
Quit Claim Deed
Personal Representative Deed
Trustee Deed
HT-110 (Termination of Decedent’s Property)
Land Contract
Sheriff’s Deed
Condominium Deed
Tax Deed
Transfer on Death Deed
Parcel splits usually involve some kind of map or plat such as CSM’s, plat of surveys, condo plats, subdivision plats, right of way plats, or transportation project plats
Real Estate Transfer Returns are used to discover the tax bill mailing addresses
The best way to summarize the work that a Real Property Lister does is as follows:A property lister is not a lawyer, but they have to know real estate law.A property lister is not a land surveyor, but they have to know how to measure land.A property lister is not a cartographer, but they have to know how to make a map.A property lister is not a title examiner, but they have to know how to examine title.A property lister is not a clerk, but they have to know how to develop and apply mill rates for taxation.A property lister is not a register of deeds, but they have to be able to read and interpret deeds.A property lister is not an assessor, but they have to be well versed in assessment practices.A property lister is not a zoning administrator, but they have to understand zoning ordinances.A property lister is not a planner, but they have to understand planning and land division ordinances.A property lister is not a conservationist, but they have to understand conservation programs.A property lister is not a GIS analyst, but they have to be able to analyze geographic information.etc.
Real Property Listers and Property Values
Discovery and Listing
Valuation
Open Book
Board of Review
Taxation
Successes and Changes
Assessors Successes– Electronic records– Electronic transfer
Register of Deeds and County Treasurer
• Successes– Document imaging– Computerized tracts– Growing interaction with
ROD/Co. Treasurer/RPL software
– Cooperative development of eRETR
Geographic Information Systems
• Successes– Cost savings– Significantly improved
parcel mapping– Greater data access – Greater time for research
Geographic Information Systems • Also Brought Past Unknown Title
Issues to Light
– Bad legal's in old deeds showed up as gaps and overlaps on digital parcel map
– Potential building and property boundary encroachments suddenly became visibly apparent when accurate parcel mapping was laid over the top of orthophotography
– Poor quality of our old floodplain mapping became obvious
Department ofRevenue
• Successes– Tighter integration with
DOR – eRETR – SOA submittal– Work and Final Roll
submittal
Challenges
Challenges
• Software
Challenges• Assessment practices
– Industry consolidation– Low bidding
• Typical Cost: Approximately– $15.00 per parcel– $5.00 or less per parcel
– Public looks to county RPL– By passing county
Challenges
• Title/Legal– Decline of abstracting– Error Corrections– Recording Locations
• Lis Pendens/ Foreclosures
Challenges
• Relocation
Clerk12%
RPL2%
ROD4%
Treasurer80%
RPL Locations 1960
RPL Locations 2012
RPL Locations 2000Assessor
7%Admin
1% Clerk3%
Land Info22%
Planning9%RPL
7%ROD8%
Treasurer42%
Zoning1%
RPL Locations 1998
Assessor 1.36%Clerk 5.47%Land Info
9.58%Planning 10.95
%RPL 23.28%
ROD 9.58%Sur-
veyor 1.36%
Treasurer 36.98%
Zoning 1.36%
Challenges
• Electronic data– Greater links to DOR
• Access to– County website– Split information– Permits
• Custodianship of data– Public record requests
In addition to listing title information and assessed value information, property listers have to distribute their databases at different intervals throughout the year.
Work RollAssessment RollTax Roll
Challenges
• Input regarding direction of Land Records– §59.72(3m)(a) Creates a
County Land Council• Provides for broad
community input
Challenges• 88 % have a RPL on the
Council• Meeting frequency
Kewaunee County Land Council
• Meets once a year in January• Reviews the county’s land
records modernization plan• LIO director gets input
regarding what projects should be done in the next year
• Day to day decisions are made by LIO Director in consultation with County Administrator and Finance Committee
Washington County Land Council
• Meets multiple times a year, at least quarterly
• Reviews the county’s land records modernization plan
• LIO director gets input regarding what projects should be done in the next year
• Make recommendation regarding expenditures of retained fees
Possible Solutions
– Download pages• Assessment Rolls• GIS data• Other commonly requested reports
– Access records• Assist RPL
– County Land Information Council• RPL should be on Council per
59.72(3m)(a)
– 70.09 update– Web based services?
Questions or Comments