From Pink Slip to Black BoxAlison Palmer & Karen Pierce

Order slips arrive in Acquisitions

• Check signatures• Order tray• Initial check

Straightforward order

• Bibliographic check

http://www.dawsonenter.com

http://ukcatalogue.oup.com/

http://www.cardiff.ac.uk/insrv/eresources/databases/worldcat.html

Ordering processes

• Call up record• Decide where to order

from• Order in Acquisitions

module• Add order number to

card

Orders that are not straightforward!

• These can include, DVDs, music scores, out of print material etc

• Decide where to order from

• May take longer to track down

• May need the credit card!

Orders sent

• Majority of orders sent electronically every day

• Usually mid to late afternoon

• Message sent to us that orders have been received

Boxes arrive!

Dealing with new arrivals

• Boxes opened• Invoices taken out• Cards matched to

invoices and put with books on trolley

Processing

• Check books are correct (i.e. what we ordered!)

• Receive on Acquisitions module

• Process invoices for payment

• Pass books to the cataloguing assistants

• Cards are filed in order of accession number

E-books

• Myilibraryhttp://www.couttsoasis.com/

• Dawsonera http://www.dawsonenter.com

• Netlibrary/Ebsco

• Orders can be done by email or pink card • Nothing physical for our black boxes!!!

In cataloguing

• Books separated onto different shelves– Multiple copies– Urgents– Individual copies– Medical/healthcare

• Cataloguing assistants check books & records

Upgrading

• Records are upgraded

• Extra copies & copies with previous editions– Processing

• New items placed on cataloguing shelves

Cataloguers

• Cathays Park books– All cataloguers

• Heath Park books

– Medical/Healthcare cataloguer

Cataloguing

• Records• Details• Authorities• Classmarks

Authorities

• Authors and editorsSmith, John, 1563-1616 Smith, John, 1965-

• Subject headings

– LCSH (Library of Congress Subject Headings)http://authorities.loc.gov/

– MeSH (Medical Subject Headings)http://www.nlm.nih.gov/mesh/MBrowser.html

Classification – a brief detour

• Dewey• Library of Congress• Moys• Dental Library in-

house system• Salisbury Library

in-house system

Dewey Decimal System

• DDC23• Changes in editions• How long is that

number?• ‘Cutters’

http://dewey.org/webdewey/login/login.html

Library of Congress

• The basics• In-house ‘cutters’

http://classificationweb.net/

Processing

• RFID or tattle tape• Spine labelling• 42 (spine labels per

sheet)

Black Boxes

Couriers

• Delivering boxes and books to you!

Any questions?

• Contact Acquisitions– Phone: x75989– Email: Acquisitions@cardiff.ac.uk

• Contact Cataloguing– Phone: x75680– Email: Cataloguing@cardiff.ac.uk