Euresearch Head Office www.euresearch.ch phone +41 31 380 60 00
From Project Idea to Project Management
Dr. Patrick Furrer, ICT NCP
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
From Project Idea to Project Management
t + 12 months
Project Idea
Project Preparation
Build a Proposal
Sub-mission
Evaluation
How to negotiate
Project Management
t=0
EURESEARCH-Support
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Project Idea
Who can participate in FP7?Any legal entity established in a Member State (MS), associated country (AS) or in a third country
How many project partners do I need?At least 3 independent legal entities from different MS or associated country
Who is entitled to funding?Same as above, except USA, Canada, Japan, South Korea, Australia, New Zealand
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Project Types*
Collaborative projects Large Projects Small Projects
Networks of Excellence Ideas Starting & Advanced GrantsMarie-Curie Fellowships Integrated Infrastructures Initiatives,
Research for the benefit of SMEs, SICAs, etc
Coordination and Support Actions (for all FP7)
*… also called “funding schemes”
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
AMI - Augmented Multi-party InteractionDescription: Exploitant des technologies avancées, AMI permet notamment d’enregistrer des réunions ou des vidéoconférences afin d’y retrouver rapidement différents types d’information au travers d’interfaces personnalisées
Données du projet Projet intégré IST 15 partenaires, 9 pays dont CH:
IDIAP, FastCom, Spiderphone Budget : 17 M€
Contribution européenne: 13 M€
Coordination: IDIAP, Martigny, Hervé Bourlard
www.amiproject.org
Cooperation – example project
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Données du projet: Priorité: NanoMatPro 54 partenaires, 3 de CH:
SUPSI, Bally & Concentris Durée: 2004-2008 Budget: 10.4 M€ Coordinateur: Confédération
Européenne de l’Industrie de la Chaussure, Belgiquehttp://www.CEC-made-shoe.be
Description: création d’une communauté de transformation et de production de savoir dans le secteur de la chaussure, visant à
Améliorer le confortRéduire l’impact environnementalSe centrer sur les préférences du client
Cooperation – example project
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
DYLAN: Etude des différents modes de penser, d’argumenter et d’agir contribuant à la construction et au transfert des connaissances dans la diversité des contextes économiques, politiques et éducatifs.
Données du projet Project intégré Sciences
Humaines et Sociales 20 partenaires de 13
pays, dont UNIL, UNI Genève, Uni Bâle, Sciprom
Budget : 5 M€ Coordination: Univ. De
Lausanne, Anne-Claude Berthoud
Cooperation – example project
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Project type: STREPDuration: 36 monthsBudget: 3 M€Coordinator: HES-SOwww.perplexus.org
Cooperation – example project
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Network of Excellence on Foundations, Software Infrastructures and Applicationsfor large scale distributed, GRID and Peer-to-Peer Technologies
120 researchers 160 PhD students
www.coregrid.net
Cooperation – example project
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Données du projet: Priorité: Technologies de al
Société de l’Information 15 partenaires, incl. Valtronic Durée: 2004-2006 Budget: 2M€ Financement Valtronic: 50% Coordination: Asuta (Israel)
www.intellidrug.org
Description: Dispositif sur un dentier pour administrer des médicaments dans la cavité buccale
INTELLIDRUG – Controlled Drug Delivery
Cooperation – example project
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
HIM – Highlights in MicrotechnologyDescription: Ecole d’été en microtechnique, dans les
thèmes de communication satellitaire, sciences de la vie, micro-dispositifs pour satellites et micro-optique
Données du projet Type: SCF / Marie-Curie 3 partenaires dont 2
Suisses: IMT, Uni-Neuchâtel et FSRM, Neuchâtel
Durée: 2006-2009 Budget : 390 k€ Coordination du projet:
IMT, Uni-NE, L. Vaccarowww.highlights-microtech.org
PEOPLE – example project
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Description: MULTIWAVE aims at developing a compact, cost-effective light source suitable for deployment in current and future broadband optical networks.
Project Data CRAFT Project 6 partners, 2 from CH:
ETH Zurich & Time Bandwidth Products
Duration: 2 years Budget : 1.9 M€ Funding Ind/SME: 50% Funding ETH: 100% Coordination:
ETH Zurich
CAPACITIES – example project
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Ideal-IST: Your worldwide ICT PartnerSearch Network
Specific Support Action (SSA) Worldwide network and ICT Support Services Operational from 1996 Supported > 2000 consortia to find partners Quality Check of your project idea
IDEAL-IST is funded by the European Commission
www.ideal-ist.net
Example of Support Action
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
From Project Idea to Project Management
t=9 month t=36 - 48 month
Project Idea
Project Preparation
Build a Proposal
Sub-mission
Evaluation
How to negotiate
Project Management
t=0
EURESEARCH-Support
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Project Preparation
Does my project idea fit into FP7?Cooperation is (mostly) top-down
Call Fiches (early publications) describe:Research themes open for project in FP7Funding schemes (project type)
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Personal contactsEuropean conferences linked to FP7European Infodays to calls on FP7Cordis project database for experienced partners
http://cordis.europa.eu/fp6/projects.htm Existing partner search facilities (NCP networks)
www.smesgohealth.org www.ideal-ist.net
FP7 – Partner Search
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
From Project Idea to Project Management
t=9 month t=36 - 48 month
Project Idea
Project Preparation
Build a Proposal
Sub-mission
Evaluation
How to negotiate
Project Management
t=0
EURESEARCH-Support
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Build (Write) a proposal
Which documents are important?
-> Work programme-> Official Cordis Call Fiche-> Guide for Applicants
http://cordis.europa.eu/fp7
Criteria of importance for success?
-> Formal criteria-> Scientific/technological excellence-> Quality & efficiency of implementation & management-> Potential impact
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Projects Preparation - Costs
Eligible cost = Direct cost + Indirect costs (overhead)
Eligible costs Occur during the project Usual accounting and management principles apply Must be recorded in the accounts Used for the sole purpose of achieving the objectives of the
project
Non eligible costs Identifiable indirect taxes; e.g. VAT Exchange losses etc.
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
FP7 Reimbursement Rates
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Researchers:
+ expenses related to travel+ expenses being away from home + expenses attending interviews for the following job
Institutions receive up to €600/month
- Figures are indexed to the cost of living in the country
Years Experience Salary/yr Marie Curie description
0- 4 research € 33800 Early stage researcher
4- 10 research € 52000 Experienced researcher
10 years or more € 78000 Very experienced res.
PEOPLE – financials
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
From Project Idea to Project Management
t=9 month t=36 - 48 month
Project Idea
Project Preparation
Build a Proposal
Sub-mission
Evaluation
How to negotiate
Project Management
t=0
EURESEARCH-Support
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Proposal Submission
During an open ‘Call for Proposal’
Every call comes with a work programme-> detailed & specific description of particular
topics-> criteria regarding size of consortium, funding
schemes etc.
Calls are published on CORDIS -> find a call! and on EURESEARCH -> all open calls!
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
COOPERATION
CAPACITIES
IDEAS
PEOPLE
http://cordis.europa.eu/fp7/dc/index.cfm
Con-nect to the indi-vidual call infor-mation
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Submission
How and where do I submit the proposal?
Electronic ProposalSubmission Service (EPSS)
-> online preparation only -> Electronic submission only -> Pre-registration mandatory -> The EC assigns each proposer a
Proposer Identitification Code (PIC)
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
From Project Idea to Project Management
t=9 month t=36 - 48 month
Project Idea
Project Preparation
Build a Proposal
Sub-mission
Evaluation
How to negotiate
Project Management
t=0
EURESEARCH-Support
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Evaluation Proposal
Individual evaluation
Consensus
Panel review
Consultation of programme committee (if required)
Commission funding and/or rejection decision
with hearing(optional)
Thresholds
Eligibility
Negotiation
Commission ranking
Commission rejection decision
Ethical Review
(if needed)
Ethical Scrutiny
(if needed)
Applicants informed of results of expert evaluation*
• invitation to submit second-stage
proposal, when applicable
Applicants informed of Commission decision
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
From the Project Idea to the Project Mgt
t=9 month t=36 - 48 month
Project Idea
Project Preparation
Build a Proposal
Sub-mission
Evaluation
How to negotiate
Project Management
t=0
EURESEARCH-Support
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Negotiation
Successfully evaluated proposals are negotiated Usually a process between a project officer (PO)
and the coordinator or the core-team Clustering/concertation possible Budget ceiling Rewriting/revising the Description of Work or the
so-called Technical Annex from the Part B The terms & conditions in:
Grant Agreement (EC & Consortium) Consortium Agreement (signed by partners only)
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
From the Project Idea to the Project Mgt
t=9 month t=36 - 48 month
Project Idea
Project Preparation
Build a Proposal
Sub-mission
Evaluation
How to negotiate
Project Management
t=0
EURESEARCH-Support
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Project Management
Scientific & Administrative coordination Coordination needs experience Management costs < 7% Responsibilities of the Coordinator
Direct and regular liaison with the EC Monitoring and reporting Grant and Consortium Agreement management Meetings planning and organization Decision-making and managing risk
Euresearch Head Office www.euresearch.ch phone +41 31 380 60 00
Euresearch Network / Services
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Euresearch - The network
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Regional Offices: Generalists, Admin, Legal & Financial Support
Head Office: Specialists, Scientific and Strategic SupportSwissCore: Lobbyists, Brussels contacts & meeting space
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Euresearch services
Information and Training
Euresearch WEBwww.euresearch.ch
Euresearch INFOwww.euresearch.ch/newsletter
Euresearch E-ALERTwww.euresearch.ch/e-alert
Euresearch EVENTSwww.euresearch.ch/events
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Advising and Support
Helpline [email protected]
Partner searchhttp://www.euresearch.ch/index.php?id=partner
Project pre-screeninghttp://www.euresearch.ch/index.php?id=51
Intellectual Property Rightshttp://www.euresearch.ch/IPR
Administrative supporthttp://www.euresearch.ch/ro
Euresearch Services
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Upcoming Euresearch Events
Mai 200829.05 in Lausanne: Health in FP7
June 200802.06 in Basel: Health in FP703.06 in Zürich: New Frontiers New Challenges06.06 in Bern: Initial Training Network (ITN) call 200819.06 in Bern: SwissAeroDay24.06 in Bern: Infoday Food, Agriculture, Fisheries…
www.euresearch.ch/events
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Check Insiders‘ infos from this presentation Visit the www.euresearch.ch website Profile yourself on Euresearch.ch:
http://www.euresearch.ch
Register for a specific event on: www.euresearch.ch/events
Surf on FP5-FP6 projects DB: http://cordis.europa.eu/search/index.cfm?dbname=proj
Register to be an evaluator:http://cordis.europa.eu/emmfp7/
Contact us:http://www.euresearch.ch
Your homework now!
© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch
Thank you very much for your attention!