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BASIC OPERATION GUIDE i
Making Full Use of Advanced Functions
1 Enlarging/reducing copies toa desired size between 50 %and 200 %: Zoom mode.
(Refer to page 4-9)
2 Copying at a previouslyregistered Zoomratio:Standard Zoom mode.
(Refer to page 4-8)
3 Making clear reproductionsof photographs: Imagequality selection.
(Refer to page 4-2)
4 Saving on toner useEcoPrint mode.
(Refer to theAdvancedOperation Guide)
5 Making one copy from eithertwo or four originals:Combine modes.(Refer topage 4-14)
6 Collating automatically:Collate mode.(Refer to page 4-11)
7 Sending scanned data by e-mail. (Refer to page 4-19)
8 Making full-color scans.(Refer to page 4-22)
9 A full range of optionalequipment is available:
Document Processor(Refer to page 5-3)
Paper Feeder(Refer to page 5-6)
Expansion Memory(Refer to page 5-7)
50%
200%
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ii BASIC OPERATION GUIDE
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BASIC OPERATION GUIDE iii
Legal and SafetyInformation
Please read this informationprior to using yourmachine. This chapter explains the following topics:
Legal Information ............................................. iv
Energy Star Program........................................ vi
Safety Conventions......................................... vii
Caution Labels ................................................. ix
Installation Precautions..................................... x Power Supply/Grounding the Machine............. xi
Precautions for Use......................................... xii
Laser Safety.................................................... xv
Disconnection of Power ................................. xvi
CE Declaration of Conformity......................... xvi
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iv BASIC OPERATION GUIDE
Legal Information
CAUTION: No liability is assumed for any damage caused byimproper installation
Notice
The information in this guide is subject to change without notification.Additional pages may be inserted in future editions. The user is asked toexcuse any technical inaccuracies or typographical errors in the presentedition.
No responsibility is assumed if accidents occur while the user is followingthe instructions in this manual. No responsibility is assumed for defects inthe printers firmware (contents of its read-only memory).
Copyright
This guide, and any copyrightable subject matter sold or provided with, orin connection with the sale of the machine, are protected by copyright. Allrights are reserved. Any copies made of all or part of this manual, or anycopyrightable subject must contain the same copyright notice as thematerial from which the copying is done.
Regarding Trade names
PRESCRIBE is a registered trademark of Kyocera Corporation. KPDL andKIR (Kyocera Image Refinement) are trademarks of Kyocera Corporation.
Diablo 630 is a product of Xerox Corporation. IBM Proprinter X24E is aproduct of International Business Machines Corporation. Epson LQ-850 isa product of Seiko Epson Corporation. Hewlett-Packard, PCL, and PJL areregistered trademarks of Hewlett-Packard Company. Centronics is a tradename of Centronics Data Computer Corp. PostScript is a registeredtrademark of Adobe Systems Incorporated. Macintosh is a registeredtrademark of Apple computer, Inc. Microsoft, Windows, and Windows NTare registered trademarks of Microsoft Corporation. PowerPC is atrademark of International Business Machines Corporation. ENERGYSTAR is a U.S. registered mark. All other brand and product names areregistered trademarks or trademarks of their respective companies.
GPL
This product contains GPL (www.fsf.org/copyleft/gpl.html) software as partof its firmware. For information on availability of the source code, see theKyocera Mita dealer from which you purchased this product.
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BASIC OPERATION GUIDE v
Legal Restriction On Copying
It may be prohibited to copy copyrighted material without permission ofthe copyright owner.
It is prohibited under any circumstances to copy domestic or foreigncurrencies.
Copying other items may be prohibited.
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Energy Star Program
We have determined as a participating company in the InternationalEnergy Star Programthat this product is compliant with the standards laidout in the International Energy Star Program.
The International Energy Star Programhas as its basic goals thepromotion of efficient energy use and the reduction of the environmentalpollution that accompanies energy consumption by promoting themanufacture and sale of products that fulfill program standards.
International Energy Star Programstandards require that multifunctiondevices come equipped with Low Power Mode and Auto Sleep Mode. Aftera specified period of time since the last operation the machine remains ina waiting state but enters Lower Power Mode orAuto Sleep Modeandreduces power consumption. This product is equipped with the followingfeatures as a result of its compliance with International Energy StarProgramstandards:
Low Power Mode
The device automatically enters Low Power Mode after 5 minutes ofmachine inactivity. The period of time the machine is idle before enteringLow Power Modecan be lengthened. Refer to Low Power Mode onpage 4-17for more information.
Auto Sleep Mode
The device automatically entersAuto Sleep Modeafter 30 minutes ofmachine inactivity. The period of time the machine is idle before entering
Auto Sleep Mode can be lengthened. Refer toAuto Sleep Mode onpage 4-18for more information.
Paper Recycling
The Energy Star Programencourages use of environmentally friendlyrecycled paper. Your Sales or Service Representative can provideinformation about recommended paper types.
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BASIC OPERATION GUIDE vii
Safety Conventions
Please read this Operation Guide before using the machine. Keep it
close to the machine for easy reference.
The sections of this guide and parts of the machine marked with symbolsare safety warnings meant to protect the user, other individuals andsurrounding objects. Also, to ensure correct and safe usage of themachine.
The symbols and their meanings are indicated below.
Symbols
The following symbols indicate that the related section includes safetywarnings. Specific points of attention are indicated inside the symbol.
DANGER:Indicates that serious injury or even death will verypossibly result from insufficient attention to or incorrect
compliance with the related points.
WARNING: Indicates that serious injury or even death mayresult from insufficient attention to or incorrect compliance with the
related points.
CAUTION: Indicates that personal injury or mechanical damagemay result from insufficient attention to or incorrect compliance with the
related points.
.... [General warning]
.... [Warning of danger of electrical shock]
.... [Warning of high temperature]
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The following symbols indicate that the related section includesinformation on prohibited actions. Specifics of the prohibited action areindicated inside the symbol.
The following symbols indicate that the related section includesinformation on actions which must be performed. Specifics of the requiredaction are indicated inside the symbol.
Please contact your Service Representative to order a replacement if the
safety warnings in this Operation Guide are illegible or if the guide itself ismissing. (Fee required.)
.... [Warning of prohibited action]
.... [Disassembly prohibited]
.... [Alert of required action]
.... [Remove the power plug from the outlet]
.... [Always connect the machine to an outlet with a ground connection]
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BASIC OPERATION GUIDE ix
Caution Labels
Caution labels have been attached to the machine at the following
locations for safety purposes. Take care to avoid fire or electric shockwhen removing a paper jam or when replacing toner.
Label 1
High temperature inside.Do not touch parts in this area,because there is a danger of gettingburned.
NOTE: Do not remove these labels.
Label 2
High temperature inside.
Do not touch parts in this area,because there is a danger of getting
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Installation Precautions
EnvironmentCAUTION: Avoid placing the machine on or in locationswhich are unstable or not level. Such locations may cause the
machine to fall down or fall over. This type of situation presents
a danger of personal injury or damage to the machine.
Avoid locations with humidity or dust and dirt. If dust or dirtbecome attached to the power plug, clean the plug to avoid thedanger of fire or electrical shock.
Avoid locations near radiators, heaters, or other heat sources, orlocations near flammable items, to avoid the danger of fire.
To keep the machine cool and facilitate changing of parts andmaintenance, allow access space as shown below. Leaveadequate space, especially around the vents, to allow air to beproperly ventilated out of the machine.
Other Precautions
Adverse environmental conditions may affect the safe operation andperformance of the machine. Install in an air-conditioned room(recommended room temperature: around 68 F (20 C), humidity: around65 %), and avoid the following locations when selecting a site for the
machine.
Avoid locations near a window or with exposure to direct sunlight.
Avoid locations with vibrations.
Avoid locations with drastic temperature fluctuations.
Avoid locations with direct exposure to hot or cold air.
Avoid poorly ventilated locations.
Left:11 13/16"30 cm
Front:39 3/8"100 cm
Right:11 13/16"30 cm
Rear:11 13/16"30 cm
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During copying, some ozone is released, but the amount does not causeany ill effect to one's health. If, however, the machine is used over a longperiod of time in a poorly ventilated room or when making an extremelylarge number of copies, the smell may become unpleasant. To maintainthe appropriate environment for copy work, it is suggested that the roombe properly ventilated.
Power Supply/Grounding the Machine
WARNING: Do not use a power supply with a voltageother than that specified. Avoid multiple connections in thesame outlet. These types of situations present a danger offire or electrical shock.
WARNING: Plug the power cord securely into theoutlet. If metallic objects come in contact with the prongson the plug, it may cause a fire or electric shock.
WARNING: Always connect the machine to an outletwith a ground connection to avoid the danger of fire orelectrical shock in case of an electric short. If an earthconnection is not possible, contact your servicerepresentative.
Other Precautions
Connect the power plug to the closest outlet possible to the machine.
The power supply cord is used as the main disconnect device. Ensure that
the socket/outlet is located/installed near the equipment and is easilyaccessible.
Handling of Plastic Bags
WARNING: Keep the plastic bags that are used withthe machine away from children. The plastic may cling totheir nose and mouth causing suffocation.
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Precautions for Use
Cautions when Using the Machine
WARNING: Do not place metallic objects or containerswith water (flower vases, flower pots, cups, etc.) on or nearthe machine. This situation presents a danger of fire orelectrical shock should they fall inside.
WARNING: Do not remove any of the covers from themachine as there is a danger of electrical shock from highvoltage parts inside the machine.
WARNING: Do not damage, break or attempt to repair
the power cord. Do not place heavy objects on the cord,pull it, bend it unnecessarily or cause any other type ofdamage.These types of situations present a danger of fire or electrical shock.
WARNING: Never attempt to repair or disassemble themachine or its parts as there is a danger of fire, electricalshock or damage to the laser. If the laser beam escapes,there is a danger of it causing blindness.
WARNING: If the machine becomes excessively hot,smoke appears from the machine, there is an odd smell, or
any other abnormal situation occurs, there is a danger offire or electrical shock. Turn the power switch off ()immediately, be absolutely certain to remove the power plug fromthe outlet and then contact your service representative.
WARNING: If anything harmful (paper clips, water,other fluids, etc.) falls into the machine, turn the powerswitch off () immediately. Next, be absolutely certain toremove the power plug from the outlet to avoid the dangerof fire or electrical shock. Then contact your service representative.
WARNING: Do not remove or connect the power plug
with wet hands, as there is a danger of electrical shock.
WARNING: Always contact your service representativefor maintenance or repair of internal parts.
CAUTION: Do not pull the power cord when removing itfrom the outlet. If the power cord is pulled, the wires may become broken
and there is a danger of fire or electrical shock. (Always grasp the power
plug when removing the power cord from the outlet.)
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CAUTION: Always remove the power plug from the outletwhen moving the machine. If the power cord is damaged, there
is a danger of fire or electrical shock.
If the machine will not be used for a short period of time(overnight, etc.), turn the power switch off (). If it will not be
used for an extended period of time (vacations, etc.), remove thepower plug from the outlet for safety purposes during the time themachine is not in use.
Always only hold the designated parts when lifting or moving themachine.
For safety purposes, always remove the power plug from theoutlet when performing cleaning operations.
If dust accumulates within the machine, there is a danger of fireor other trouble. It is therefore recommended that you consult
with your service representative in regard to cleaning of internalparts. This is particularly effective if accomplished prior toseasons of high humidity. Consult with your servicerepresentative in regard to the cost of cleaning the internal parts of themachine.
Other Precautions
Do not place heavy objects on the machine or cause other damage to themachine.
Do not open the upper front cover, turn off the power switch, or pull out thepower plug during copying.
When lifting or moving the machine, contact your service representative.
Do not touch electrical parts, such as connectors or printed circuit boards.They could be damaged by static electricity.
Do not attempt to perform any operations not explained in this handbook.
CAUTION: Use of controls or adjustments or performance ofprocedures other than those specified herein may result in hazardous
radiation exposure.
Do not look directly at the light from the scanning lamp as it may cause youreyes to feel tired or painful.
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Cautions when Handling Consumables
CAUTION: Do not attempt to incinerate the TonerContainer. Dangerous sparks may cause burns.
Keep the Toner Container out of the reach of children.
If toner happens to spill from the Toner Container, avoidinhalation and ingestion, as well as contact with your eyes andskin.
If you do happen to inhale toner, move to a place with fresh airand gargle thoroughly with a large amount of water. If coughing develops,contact a physician.
If you do happen to ingest toner, rinse your mouth out with water and drink1 or 2 cups of water to dilute the contents of your stomach. If necessary,
contact a physician.If you do happen to get toner in your eyes, flush them thoroughly withwater. If there is any remaining tenderness, contact a physician.
If toner does happen to get on your skin, wash with soap and water.
Do not attempt to force open or destroy the Toner Container.
Other Precautions
After use, always dispose of the Toner Containerin accordance withFederal, State and Local rules and regulations.
Store all consumables in a cool, dark location.
If the machine will not be used for an extended period of time, remove thepaper from the cassette, return it to its original package and reseal it.
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BASIC OPERATION GUIDE xv
Laser Safety
Laser radiation could be hazardous to the human body. For this reason,laser radiation emitted inside this machine is hermetically sealed within theprotective housing and external cover. In the normal operation of the
product by a user, no radiation can leak from the machine.
This machine is classified as a Class 1 laser product under IEC 60825.
CAUTION: Performance of procedures other than those specified inthis manual may result in hazardous radiation exposure.
This label is attached to the laser scanner unit inside the machine and isnot in a user access area.
The label shown below is attached on the rear side of the machine.
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Disconnection of Power
CAUTION: The power plug is the main isolation device! Otherswitches on the equipment are only functional switches and are not
suitable for isolating the equipment from the power source.
CAUTION: Der Netzstecker ist die Hauptisoliervorrichtung! Dieanderen Schalter auf dem Gert sind nur Funktionsschalter und knnen
nicht verwendet werden, um den Stromflu im Gert zu unterbrechen.
CE Declaration of Conformity
DECLARATION OF CONFORMITY
TO
89/336/EEC, 73/23/EEC and 93/68/EEC
We declare under our sole responsibility that the product to whichthis declaration relates is in conformity with the following specifications.
Limits and methods of measurement forimmunity characteristics of informationtechnology equipment
EN55024
Limits and methods of measurement for radiointerference characteristics of informationtechnology equipment
EN55022 Class B
Limits for harmonic currents emissionsfor equipment input current 16A per phase EN61000-3-2
Limitation of voltage fluctuations and flicker in
low-voltage supply systems for equipmentwith rated current 16A
EN61000-3-3
Safety of information technology equipment,including electrical equipment EN60950
Radiation Safety of laser products, equipmentclassification, requirements and users guide EN60825-1
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BASIC OPERATION GUIDE xvii
Introduction
This Basic Operation Guide has the following chapters:
1 Installation
Contains initial installation and set-up procedures.
2 Machine Parts
Identifies the names and functions of the machine and
operation panel.
3 Preparation
Contains explanations on loading paper and attachingthe Face-up Tray.
4 Basic Operation
Explains how to make simple copies and prints and
how to scan originals.
5 Optional Equipment
Describes the available optional equipment.
6 Maintenance
Describes the maintenance and toner replenishment
procedures.
7 Troubleshooting
Explains how to handle problems such as error
indications or paper jams.
Appendix
Contains machine specifications.
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xviii BASIC OPERATION GUIDE
Guides included
The following guides are included with this machine. Refer to the guide thatcorresponds to your particular objective.
Basic Operation Guide (this guide)
This Basic Operation Guidecontains procedural steps for initial installationand set-up of the machine and connection to a computer. It also includesbasic procedures for using the machine as a copier, printer and scannerand has a Troubleshootingsection.
Advanced Operation Guide
TheAdvanced Operation Guidecontains explanations on copier, printer,and scanner functions as well as default settings adjusted on the machine.This guide is stored on the CD-ROM as a PDF document.
KX Printer Driver Operation Guide
Describes how to install and set-up the printer driver. This guide is storedon the CD-ROM as a PDF document.
PRESCRIBE Technical Reference
PRESCRIBE is the native language of the Kyocera Mita printers. ThisTechnical Referencecontains information about how printing is performedusing the PRESCRIBE commands, as well as a font and emulationdescription. This guide is stored on the CD-ROM as a PDF document.
PRESCRIBE Command Reference
Gives a detailed explanation of the PRESCRIBE command syntax andparameters with the aid of print examples. This guide is stored on the CD-ROM as a PDF document.
KM-NET for Clients Operation Guide
KM-NET for Clientsis a network printing utility intended to monitor andconfigure the printing system. This guide describes how to install and
operate KM-NET for Clients. This guide is stored on the CD-ROM as aPDF document. [CD-ROM drive]:\Document\Utility\Clients\ClientsE.pdf.
KM-NET Direct Print ing Operation Guide
KM-NET for Direct Printingis a utility that allows you to directly print PDFfiles without starting Adobe Acrobat by directly sending a PDF file throughthe Windows spooler. This guide describes how to install and operate KM-NET for Direct Printing. This guide is stored on the CD-ROM as a PDFdocument.[CD-ROM drive]:\Document\Utility\D_Printing\DirectPrintingE.pdf.
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BASIC OPERATION GUIDE xix
KM-NET for Accounting Operation Guide
KM-NET for Accountingis a utility that tracks usage and supportsdepartment management. This guide describes how to install and operateKM-NET for Accounting. This guide is stored on the CD-ROM as a PDFdocument.
[CD-ROM drive]:\Document\Utility\Accounting\AccountingE.pdf.
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Conventions
This manual uses the following conventions.
Convention Description Example
Italic Typeface Used to emphasise a key word,phrase or message. In addition,references to other publicationsare displayed in italic typeface.
A Completedmessage displays and theCopy Basicscreen returns.
Bracket Bold Text
Typeface
Used to emphasise theselection of a feature mode orkey.
Press [Copy].
Notes Used to provide additional oruseful information about afunction or feature. Can also
contain references to otherpublications.
NOTE: For information about storing thepin, refer to step 10.
Important Use to provide importantinformation.
IMPORTANT: Ensure paper is notfolded, curled, or damaged.
Caution Cautions are statements thatsuggest mechanicaldamage asa result of an action.
CAUTION: Do not pull the cassetteout when holding the front of the
machine.
Warning Used to alert users to thepossibility of personalinjury.
WARNING: High voltage is presentin the charger section.
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Contents
Making Full Use of Advanced Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i
Legal and Safety Information ..........................................................i iiLegal Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ivEnergy Star Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viSafety Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viiCaution Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ixInstallation Precautions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xPower Supply/Grounding the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xiPrecautions for Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xiiLaser Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xv
Disconnection of Power . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviCE Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xvi
Introduct ion ...................................................................................xviiGuides included . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xviiiConventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xx
1 Installation ..................................................................................... 1-1Installation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2One Touch Key Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
2 Machine Parts ................................................................................ 2-1Main Body . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5
3 Preparation .................................................................................... 3-1Loading Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2Using the Face-up Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7Connecting the Cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8Powering On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-10Network Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-11
Setting the Time Zone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-14Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15Summer Time Setting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17Setting the Default Operation Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-18Character Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19Language Selection Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24Other Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-24
4 Basic Operation ............................................................................. 4-1Basic Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
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xxii BASIC OPERATION GUIDE
Canceling Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6Making Zoom Copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8Using Collate Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11Combine Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-14Low Power Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-17Auto Sleep Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-18
Basic Scanning Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-19Selecting Scan Color Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-22Basic Printing Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-23
5 Optional Equipment ...................................................................... 5-1Optional Equipment Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2Document Processor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3Paper Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6Expansion Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7
6 Maintenance................................................................................... 6-1
Cleaning the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2Replacing the Toner Container . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3
7 Troubleshooting ............................................................................ 7-1Problem Solving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2Error Messages and Correction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-8
Appendix ............................................................................................1Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
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BASIC OPERATION GUIDE 1-1
1 Installation
This chapter explains the following topics:
Installation Procedure .................................... 1-2
One Touch Key Sheet .................................... 1-8
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Installation Procedure
The following installation procedure must be performed prior to using themachine
CAUTION:Hold both the
front and rear sides of the
machine when carrying it, as
shown in the illustration.
Do not pull the cassette out whenholding the front of the machine.
Ensure that the original cover isclosed whenever transporting themachine.
Do not attempt to carry the machine by holding only the top portion. Doingso may result in you dropping the machine and thereby damaging the
machine and/or its covers.
Unpacking the machine
1 Remove all the machine components from the box.
1 Toner Container 2Power Cord 3Main Body
4One-touch Key Sheet 5Basic Operation Guide
(this guide) and CD-ROMs
6Cleaning Cloth
3
2
1
6
5
4
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2 Remove the protective sheet (A)and the 2 pieces of packing tape(B).
3 Open the Original Cover.
4 Remove the 8 pieces of packing tape (C), the 2 pieces of protectivepacking (D)and the protective sheet (E).
5 Pull the cassette out of themachine.
(B) (A) (B)(B) (A) (B)
(D)
(E)
(D)
(C)
(C)
(C)
(C)
(C)
(C)
(C)
(C)
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6 Remove the protective packing(F)from inside the cassette.
7 Rotate the yellow transport pin(G)on the left side of the machinecounter-clockwise to remove itand the paper tag (H).
NOTE: For information about storing the pin, refer to step 10.
8 Open the Top Cover(I).
9 Open the Front Cover(J).
10 Store the yellow transport pin (G)(removed in step 7) on the insideof the front cover, as shown in theillustration. Ensure the pin is keptas it is essential that it is usedwhenever the machine is moved.
(F)
(G)(H)
(I)
(J)
(G)
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Installing the Toner Container
1 Remove the process unit (K)fromthe machine.
IMPORTANT: Place the processunit on a clean, level surface.
Never expose the process unit toany sort of impact or shock.
The drum in the process unit issensitive to light. Never exposethe drum, even to normal officelighting (500 lux), for more than five minutes.
2 Move the lock lever (L)towardsyou into its release position
(marked UNLOCK).
3 Shake the Toner Containerhorizontally back and forth 5 or 6times to evenly distribute thetoner inside.
4 Remove the orange protectiveseal (M).
(K)
(L)
(M)
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5 Align the knob on the left side ofthe container with the groove inthe process unitand place theToner Containerinto the processunit.
6 Push on the areas marked PUSHHEREuntil the container clicksinto place.
7 Push the lock lever (L)back intothe locked position (away fromyou).
8 Align the pins (N)on both sides ofthe process unit with the guidesinside the machine, then slide theprocess unit into the machine untilit stops.
9 Close the Front and Top Covers.
(L)
(N) (N)
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Turning the Machine On
1 Connect the Power Cord.
2 Press the Power Switchto the ONposition ( | ).
3 The machine will replenish the toner. When the toner has been replenished(15 minutes) and the machine is in a ready-to-use state, Ready to copyorReady to senddisplays and the green Startindicator illuminates.
4 Load paper into the cassette. Refer to Loading Paper on page 3-2forinstructions.
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One Touch Key Sheet
The One Touch Keysheetallowsyou to record destinationinformation registered under the
One Touch Keys. Place the sheetnext to the One Touch Keys.
1 Remove the One Touch Keysheetfrom the bottom side of theOperation Panel.
2 Enter the destination information on the One Touch Keysheet.
NOTE: There are 4 spare One Touch Key sheets included with themachine.
3 Insert the sheet between the OneTouch Keysfrom the bottom sideof the Operation Panel.
A- - - - - -
B- - - - - -
C- - - - - -
D- - - - - -
E- - - - - -
F- - - - - -
G- - - - - -
H- - - - - -
H------
G------
F------
E------
D------
C------
B------
A------
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BASIC OPERATION GUIDE 2-1
2 Machine Parts
This chapter explains the following topics:
Main Body ...................................................... 2-2
Operation Panel ............................................. 2-5
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Main Body
1 Original Cover Open/close when you are positioning the originalon the Platen.
2 Platen Place originals here for copying. Ensure originals are face-down and align them against the left rear corner of the Platen.
3 Original Size Indicator Plate Ensure originals are alignedagainst this plate when positioning them on the Platen.
4 Operation Panel Perform operations here.
5 Top Cover Open when you need to replace the Toner Container,or if a paper jam occurs inside the machine.
6 Front Cover Open to replace the Toner Container,or if a paperjam occurs inside the machine.
7 Process Unit Remove to replace the Toner Containeror if apaper jam occurs inside the machine
8 Charger Cleaner Slide this knob back and forth to clean thecharger.
9 Lock Lever Operate to replace the Toner Container.
10 Toner Container
11 Toner Container Release Lever Operate to replace the TonerContainer.
1
2
3
4
5
6
7
10 119
8
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20 Document Processor Connector Attach the connection cable toinstall the optional Document Processor.
21 Parallel Interface Connector Use a parallel cable to connect tothe parallel port of your computer.
22 USB Interface Connector Conforms to Hi-Speed USB2.0. Use aUSB cable to connect with a USB port on your computer.
23 Right Cover Anchor Pin Remove this pin and open the rightcover to access the additional memory slot. To add additionalmemory, contact your Service Representativeor anAuthorizedService Center.
24 Network Interface Connector Use a 10Base-T/100Base-TX
network cable to connect the machine to a network.25 Rear Cover (Face-up Tray) When open, it is used as the Face-up
Tray. Finished copies or prints can be output face up to this tray.
26 Power Switch Press to on ( | ) to power on the machine.
27 Power Cord
26
24
27
20
23
21
22
25
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Operation Panel
1 Status/Job Cancel Key and Indicator Press to access theStatus Menu screen. (For information, refer to Chapter 4,
Advanced Operation Guide.)
2 Copy Key and Indicator Press to use the copier functions. Theindicator will light when the machine is in Copying Operationmode.
3 E-Mail (Scan) Key and Indicator Press to use the scannerfunctions. The indicator will light when the machine is in theScanning Operationmode.
4 One Touch Keys (1 to 8) The One Touch Keyscan be used toregister e-mail destination information. (For information, refer toChapter 5,Advanced Operation Guide.) Enter information for theregistered destinations on the supplied One Touch Keysheet andinsert it between the One Touch Keysfrom the bottom side of theOperation Panel.
5 Scan Color Select Key and Indicator Press to change the Scan
Colormode. (For information, refer to Chapter 2, Advanced
Operation Guide.)
6 Scan Resolution Key and Indicator Press to change the Scan
Resolution. (For information, refer to Chapter 2, Advanced
Operation Guide.)7 Function Key and Indicator Press to access the Function
screen.
8 Print Indicator Flashes green when the machine is processing aprinting job.
9 Send/Receive Indicator Flashes green when the machine issending or receiving data.
1. 2
3
13 14107 98 115 6
2815
4
16
12
23
2218
20 2117 19 24
25
27 26 29
*
Ready to copy.
A 4 A 4: 1
Zoom100%
set
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10 Error Indicator Flashes red when an error occurs. Check themessage display and follow instructions to correct the error. (Refer topage 7-5)A red light displays when the machine is experiencing a mechanicalproblem. Switch off the power () and then switch on ( | ) again. Ifthe Error indication still displays, make a note of the message
displayed.11 System Menu/Counter Key and Indicator Press to change the
display language and program default and other settings. (Forinformation, refer to theAdvanced Operation Guide.)
12 Keypad Use to enter the number of copies and other values. Alsoused to enter characters.
13 Reset/Power Key Press to reset all temporary selections made.The machine returns to the Initial Mode. Press for at least twoseconds to engage auto sleepmode. To release the machine fromauto sleep mode, press again. (Refer toAuto Sleep Mode on page4-18.)
NOTE: Initial Mode is the state the machine enters after warm-up. If nooperations are performed for a preset period of time, the machine returnsto initial mode. Any settings that have been selected will be cleared. Formore information, refer to theAdvanced Operation Guide.
14 Main Power Indicator A red light displays when the power switchis on ( | ).
15 Original Quality Key and Indicator Press to select the OriginalQuality. (Refer to Basic Copying Procedure on page 4-2.)
16 Original Size Key and Indicator Press this key to light theindicator to select the size of the original. (For details, refer to theAdvanced Operation Guide.)
17 Exposure Key and Indicator Press to change the Exposuresetting.
18 Paper Select key and Indicator Press to switch paper feedbetween the cassette(s) and the MP tray.
19 Message Display Displays messages about machine operationand errors. (Refer to Message Display on page 2-7.)
20 Left Select Key Press to select options available on the bottomleft of the display. If pressed when Cancel displays, the top screen for
the current menu returns.21 Right Select Key Press to select options available on the bottom
right of the display.
22 Back Key Press to go back to the previous screen of the currentmenu.
23Key - Press to move the display cursor to the left. Also used toverify, enter or delete an e-mail destination.
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24 Key Press to move the display cursor upwards. When settingthe Zoomratio, registering a custom paper size, or making settingsfor one of the timers, use this key to change the currently selectedvalue. Hold down the key to continuously change the selected value.
25 Key Press to move the display cursor downwards. Whensetting the Zoomratio, registering a custom paper size, or makingsettings for one of the timers, use this key to change the currentlyselected value. Hold down the key to continuously change theselected value.
26Key Press to move the display cursor to the right.27 Enter Key Press to select the current default item or register the
currently displayed setting.
28 Stop/Clear Key Press to stop scanning or copying.
29 Start Key and Indicator Press to start copying or scanning. Theoperation will begin immediately if pressed when the green indicatoris lit.
Message Display
The following examples explain the messages and icons used on themessage display.
Reference
numberMeaning
1 Indicates the current machine status. Also displays the title of thecurrent menu when the Operation Panel is being used.
2 Displays an icon indicating the source of paper feed selected.The meaning of each icon is described below.
The standard paper cassette is selected. When the icondisplays as , the cassette is empty.
The optional paper feeder cassette is selected. When theicon displays as , the cassette is empty.
The MP Tray is selected.
Ready to copy.
A 4 A 4set
Zoom
100%
Ready to send.Dest.
SubjectPlacemnt
Left Off
: 1
1
3
4
5
27
6
8
9
Copier Screen Scanner Screen
10
11
12 13
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3 Displays the original(s) size.
4 Displays the current setting for a menu that can be set using the
left or right Selectkeys.
5 Displays the title of the menu that can be set using the left orright Selectkeys.
6 Indicates the keys which can be used when scrolling throughmenus or entering characters: or .
7 Indicates if the current setting can be registered using the Enterkey.
8 Displays the number of copies.
9 Displays the size of paper to be copied.
10 Displays the number of destinations. Only 1 destination can beused on this machine.
11 Displays the destination e-mail address.
12 Displays Rearwhen top edge to rear has been selected as theoriginal placement setting, andLeft when top edge to left hasbeen selected.
13 Displays Onduring a scan transmission (e-mail) if characters areentered in the Subject or the Message, and Offif no charactersare entered.
Reference
numberMeaning
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BASIC OPERATION GUIDE 3-1
3 Preparation
This chapter explains the following topics:
Loading Paper................................................ 3-2
Using the Face-up Tray.................................. 3-7
Connecting the Cables................................... 3-8
Connecting the Power Cord ........................... 3-9
Powering On ................................................ 3-10
Network Settings...........................................3-11
Setting the Time Zone.................................. 3-14 Setting the Date and Time ........................... 3-15
Summer Time Setting .................................. 3-17
Setting the Default Operation Mode............. 3-18
Character Entry............................................ 3-19
Language Selection Function....................... 3-24
Other Settings .............................................. 3-24
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Loading Paper
Paper and media can be loaded in the Cassetteor MP Tray.
NOTE: For information about the types of media that can be used, referto Chapter 5, Advanced Operation Guide.
Prepare the Paper
After removing paper from thepackaging, fan through the sheetsto separate prior to loading.
If using paper that has beenfolded or is curled, straighten itprior to loading. Failure to do so
may result in a paper jam.
If using paper that has alreadybeen copied or printed on, ensurestaples or clips are removed.
Loading Paper into a Cassette
Standard paper (60 to 90 g/m), thick paper (90 to 105 g/m), recycledpaper, or color paper can be loaded. Up to 250 sheets of standard paper(80 g/m) can be loaded into each cassette at one time.
The paper sizes which can be loaded are: A4, A5R, ISO B5, JIS B5, Folio,16K, 8 1/2 14" (Legal), 8 1/2 11" (Letter), Executive, and 8 1/2 13"(Oficio II).
NOTE: When loading paper for the first time, or when changing papersizes, use the Operation Panel to register the paper size. Refer to page 3-5.
1 Pull the cassette completely out ofthe machine.
IMPORTANT: When pulling the
cassette out of the machine,ensure it is supported and doesnot fall out suddenly.
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2 Adjust the Paper Stopper locatedat the rear of the cassette bypressing the release buttons andsliding the stopper to fit the size ofthe paper being loaded. Thepaper sizes are marked on the
base of the cassette - the factorydefault setting is A4/Letter.
NOTE: For information on adjusting the Paper Stopper for Folio orOficio II size paper, refer to page 3-4.
3 Adjust the paper width guides onboth sides of the cassette bypressing the release buttons andsliding the guides to fit the width of
the paper - the factory defaultsetting is for A4/Letter.
4 Load the paper in the cassette,the leading edge must be alignedagainst the Paper Stopper.Ensure the paper doesnt catchon the overhanging tabs.
IMPORTANT: Always adjust thepaper stopper and paper widthguides before loading paper toavoid skewed paper feed and/or apaper jam.
Ensure the paper is placedsecurely against the paperstopper and the paper width
guides with no gap.Ensure the side to be printed isfacing downward and the paper is not folded, curled, or damaged.
Do not load paper above the fill lines located on the width guides.
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5 Push the cassette securelyback into the machine until itstops.
NOTE: If the machine is not being used for a prolonged period of time,remove all paper from the cassette(s) and reseal it in its originalpackaging to protect against moisture.
Adjust ing the Paper Stopper for Fol io or Oficio II Size Paper
1 Remove the Stopper ExtensionLockfrom the Paper Stopper.
2 Slide the Paper Stoppertowardsthe rear of the cassette until the
grooves in the Paper Stopperarealigned with the rear edge of thecassette.
3 Insert the Stopper Extension Lockinto the holes in the PaperStopper.
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4 Press down on the StopperExtension Lock and slide thePaper Stopper towards the rear ofthe cassette, to lock into place.
The Paper Stopperis now in
position for Folio and Oficio II sizepaper.
Loading Paper in the MP Tray
Standard paper (60 to 90 g/m), thick paper (90 to 163 g/m), color paper,transparencies, and letterhead paper can be used in the MP Tray. Alwaysuse the MP traywhen copying and printing onto special paper.
The types of paper and the number of sheets that can be loaded are asfollows:
Standard paper (80 g/m): 50 sheets
Thick paper (120 g/m): 25 sheets
Thick paper (160 g/m): 10 sheets
Transparencies: 1 sheet
IMPORTANT: After loading the MP tray, use the Operation Panel to selectthe paper size. (For details, refer to Chapter 5, Advanced OperationGuide.)
To use non-standard size paper, register the default paper size. (Fordetails, refer to Chapter 5, Advanced Operation Guide.)
When using transparencies, use a type of film that can withstand the heatof the fixing process. The following products are recommended: Arkwright(LTR) and 3M PP2500 (A4).
1 Open the MP Trayuntil you hear itclick into place.
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2 Pull out the MP Tray Extensionand then flip it open.
3 Adjust the insert guides to fit thewidth of the paper.
4 Slide the paper along the insertguides and into the tray as far asit will go.
IMPORTANT: Only load the MP Tray when you are planning to use it. Donot leave paper in the MP tray for long periods of time.
When loading the MP Tray, ensure the side to be copied or printed onto isfacing upward.
When using 8 1/2 14" (Legal), 8 1/2 13" (Oficio II), or Folio size paper, itis recommended that you use the cassette(s). If you need to use the MPTray and the paper does not feed smoothly, continue to support the paperby its trailing edge until all of the paper has been fed into the machine.
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Using the Face-up Tray
When copying and printing onto special paper, such as thick paper (90 to163 g/m) and transparencies, always use the Face-up Tray. The Face-upTraycan hold approximately 30 sheets of standard paper (80 g/m), but
only 1 sheet of special paper can be stored there at one time.
NOTE: To avoid paper jams or damage to the machine, do not leavemore than approximately 30 sheets of standard paper or one sheet ofspecial paper in the Face-up Tray.
1 Open the Face-up Tray (locatedat the rear of the machine).
2 Perform the standard copying orprinting procedure.
Finished copies or prints will bedelivered to the Face-up Tray.
IMPORTANT: Always close theFace-up Tray after use, it shouldnot be left open.
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Connecting the Cables
The machine can be connected to a network or directly to a singlecomputer. This section describes the procedures to make both types ofconnection.
Connecting the Network Cable
To connect the machine to a network, use a network cable (10Base-T or100Base-TX).
1 Press the Power Switchlocatedon the rear side of the machine toOff (), and remove the powercord from the outlet.
2 Connect the network cable to theNetwork Interface Connector onthe rear side of the machine.
3 Connect the other end of the network cable to your network device (hub).
4 Program the required network settings. Refer to Network Settings onpage 3-11.
Connecting the Parallel or USB Cable
To connect the machine directly to your computer, use a parallel cable ora USB cable.
IMPORTANT: Always power off the machine () and remove the powercord from the outlet before connecting the printer cable.
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1 Press the Power Switchlocatedon the rear side of the machine toOff(), and remove the powercord from the outlet.
2 Connect the printer cable (notincluded) to the Parallel InterfaceConnectoror USB InterfaceConnector located on the rearside of the machine.
NOTE: Use a USB cable thatcomplies with Revision 2.0 ofUSB standard (a rectangularType A plug and a square Type Bplug).The USB cable should beshielded and not be longer than 5meters (16 feet).
3 Connect the other end of the printer cable to the Parallel InterfaceConnectoror USB Interface Connector on your computer.
Connecting the Power Cord
1 Connect the power cord to thePower Cord Connector on therear side of the machine.
2 Connect the other end of the power cord to a power outlet.
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Powering On
Press the power switchto the On( | ) position.
The machine begins to warm up.
Once warm-up is complete, theBasic Screendisplays.
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Network Settings
IP Address Setting
Use the following procedure to register the IP Address.
NOTE: The IP Address could differ depending on your networkenvironment. Check with your Network Administrator before programmingthis setting. Any changes made to the network settings will become validafter you power the machine off then on.If you use the following procedure to register the IP Address manually,ensure the DHCP setting is Off and the TCP/IP setting is On, refer toChapter 3, Advanced Operation Guidefor details.
1 Press [System Menu / Counter]. The System Menu/Count screendisplays.
2 Pressorto select SystemSettingand press [Enter].
The System Settingscreendisplays.
3 Pressorto select NetworkSettingand press [Enter].
The Network Settingscreendisplays.
4 Pressorto select TCP/IPSettingand press [Enter].
The TCP/IP Setting screendisplays.
*
Sys. Menu/Count.:
CounterSystem Setting
Report
Exit
*System Setting:
BackNetwork SettingParallel Setting
Exit
*
TCP/IP Setting:
Back
TCP/IPDHCP
Exit
*
Network Setting:
Back
AppleTalk Set.TCP/IP Setting
Exit
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5 Pressorto select IPAddressand press [Enter].
The IP Address screen displays.
6 Use the keypad to enter theaddress. Enter the first block of 3digits in the highlighted area.
7 Press and enter the next 3digits of the IP Address.
Press [Enter].
8 Enter the digits for the next 2blocks using the same procedure,then press [Enter].
A Completed message displaysand the TCP/IP Settingscreenreturns.
NOTE: If you make an error when entering the IP Address, press toreturn to the previous block of digits and reenter the correct number.
*
TCP/IP Setting:
TCP/IPDHCP
Exit
IP Address
*
IP Address:
Cancel
0. 0. 0. 0
*
IP Address:
Cancel
10. 0. 0. 0
IP Address:
Cancel
168. 0.12310.
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3-14 BASIC OPERATION GUIDE
Setting the Time Zone
Use the following procedure to designate the time zone that you are in.
NOTE: COMMAND CENTER can also be used to program this setting,refer to theAdvanced Operation Guidefor information.
1 Press [System Menu/Counter]. The Sys. Menu/Countscreen displays.
2 Press or to select Date/Timer Setand press [Enter].
The Date/Timer Setscreendisplays.
3 Press or to select Time Zoneand press [Enter].
The Time Zonescreen displays.
4 Press or to select the TimeZone required and press [Enter].
A Completedmessage displaysand the Date/Timer Setscreenreturns.
*
Sys. Menu/Count.:
System Setting
Date/Timer Set.Adjust
Exit
*
Exit
Date/Timer Set.:
Time ZoneDate FormatYear/Time
-05:00 Indiana
Cancel
Time Zone:
-05:00 Bogota-05:00 Estn Time
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BASIC OPERATION GUIDE 3-15
Sett ing the Date and Time
It is recommended that you follow the instructions below to set the date andtime correctly prior to using the machine for sending scan data by e-mail.
NOTE: COMMAND CENTER can also be used to program this setting,refer to theAdvanced Operation Guidefor information.
1 Press the [System Menu / Counter]key. The Sys. Menu/Countscreendisplays.
2 Press or to select Date/Timer Setand press [Enter].
The Date/Timer Setscreendisplays.
3 Press or to select Year/Timeand press [Enter].
The Date Settingscreen displays.
4 Press or to register thecurrent Year and press .
5 Press or to register thecurrent Monthand press .
*
Sys. Menu/Count.:
System Setting
Date/Timer Set.Adjust
Exit
*
Date/Timer Set.:
Date FormatYear/Time
Back
Exit
Date Setting:
2004 04 15Year Month Day
Cancel)Time Zone( :Greenwich
Date Setting:
Year Month Day2004 04 15
CancelTime Zone Greenwich( : )
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3-16 BASIC OPERATION GUIDE
6 Press or to register thecurrent Day and press [Enter].
The Time Settingscreen displays.
NOTE: To correct an error, press to return to the Year or Month setting.
7 Press or to register thecurrent Hourand press .
8 Press or to register thecurrent Minuteand press .
9 Press or to register thecurrent Second.
Press [Enter].
A Completedmessage displaysand the Date/Timer Setscreenreturns.
NOTE: To correct an error, press to return to the Hour or Minutesetting.
c
Date Setting:
Year Month Day
2004 04 15
Cancel
Time Zone:Greenwich( )
Time Setting:
11 45 50Hour Min Second
Cancel
: :)Greenwich:Time Zone(
Cancel
Time Setting:
Hour Min Second: :c11 45 50
(Time Zone Greenwich: )
Cancel
c
Time Setting:
11 45 50Hour Min Second
: :(Time Zone Greenwich ):
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BASIC OPERATION GUIDE 3-17
Summer Time Setting
Use the following procedure to set the summer (daylight saving) time.
NOTE: COMMAND CENTER can be used to program this setting, referto theAdvanced Operation Guidefor information.
1 Press [System Menu / Counter]. The Sys. Menu/Countscreen displays.
2 Press or to select Date/Timer Setand press [Enter].
The Date/Timer Setscreendisplays.
3 Press or to select SummerTimeand press [Enter].
The Summer Timescreendisplays.
4 Press or to select Onor Offand press [Enter].
A Completedmessage displaysand the Date/Timer Setscreenreturns.
NOTE: This setting is only valid in the an area where summer time isobserved.
*
Sys. Menu/Count.:
System Setting
Date/Timer Set.Adjust
Exit
*
Date/Timer Set.:
Time Zone
Summer Time
Date Format
Exit
*
Summer Time:
On*Off
Cancel
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3-18 BASIC OPERATION GUIDE
Setting the Default Operation Mode
Use the following procedure to set the operation mode displayed when themachine is powered on. Modes available are Copy Operation, ScannerOperationor Status Operation. It is recommended you select the most
commonly used mode as the default.
1 Press [System Menu/Counter]. The Sys. Menu/Countscreen displays.
2 Press or to select CommonSettingand press [Enter].
The Common Settingscreendisplays.
3 Press or to select DefaultOperat.and press [Enter].
The Default Operat.screendisplays.
4 Press or to select the defaultoperation mode required andpress [Enter].
A Completedmessage displaysand the Common Settingscreenreturns.
*
Sys. Menu/Count.:
Date/Timer Set.Adjust
Common SettingExit
Common Setting:
Default Operat.
LanguageBack
Exit
Default Operat.:
Copy*
Cancel
Status
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BASIC OPERATION GUIDE 3-19
Character Entry
Input screen and key functions
To enter e-mail addresses, file names, etc. the characters are entered
using the keypad.To move the cursor, use the and keys.
1 Cursor - Characters are entered in the location of the cursor. Todelete a character, move the cursor to the location of thecorresponding character and press [Stop/Clear] .
2 Character Limit Icon - Indicates when character entry has reachedthe maximum number allowed.
3 Keypad - Use to enter characters. Refer to page 3-20for a list ofcharacters that can be entered using each key.
4 Reset/Power Key - Use to cancel the machines temporaryconditions and character entry procedure.
5 Select Key (left) - Press to select options available on the bottom leftof the display.
6 Select Key (right) - Press to switch between character entry modes.
7 Key - Press to move the display cursor to the left.8 Back key - Press to go back to the previous screen of the current
menu.
9 Key - Press to move the display cursor upwards.10 Key - Press to move the display cursor downwards.11 Enter Key - Press this key to register the currently entered
characters.
12Key - Press to move the display cursor to the right.13 Stop/Clear Key - Press to delete the character in the cursor position.
If the cursor is in an open position, the character to the left of thecursor is deleted.
4
13
3
7
8
5 6 9
10
11 12
21
TextABC
Cancel
Address Entry:h_pttr@
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3-20 BASIC OPERATION GUIDE
Avai lab le Characters
The following three character entry modes are available. Press the right[Select] key to switch between character types.
Character Assignments
The following characters can be entered using the keypad. Each time a keyis pressed the character changes. For example, press key 1 twice to enterthe character @. Use or another key to register each character afterentry. This procedure is repeated until all the characters are entered.
Mode Available characters
Alphabetic/SymbolText ABC
Refer to the list of character assignments below.
NumericText 123
SymbolText Symbols
! # $ % & ( )
* + , - . / : ; < =
> ? @ [ \ ] ^ _ ` {
| } ~
Key Entry mode Available characters
Alphabetic/Symbol . @ - _ / : ~ 1
Numeric 1
Alphabetic/Symbol a b c A B C 2
Numeric 2
Alphabetic/Symbol d e f D E F 3
Numeric 3
Alphabetic/Symbol g h i G H I 4
Numeric 4
Alphabetic/Symbol j k l J K L 5
Numeric 5
Alphabetic/Symbol m n o M N O 6
Numeric 6
Alphabetic/Symbol p q r s P Q R S 7
Numeric 7
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Alphabetic/Symbol t u v T U V 8
Numeric 8
Alphabetic/Symbol w x y z W X Y Z 9Numeric 9
Alphabetic/Symbol . , - _ ! ? (space) 0
Numeric 0
Alphabetic/Symbol Switch between upper-/lowercase
Numeric *
Alphabetic/Symbol/Numeric #
Key Entry mode Available characters
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3-22 BASIC OPERATION GUIDE
Entering Characters
The following example shows how to enter the e-mail address:[email protected]
AccessAddress Entry. Refer
to Basic Scanning Procedure onpage 4-19.
1 Press2 times. h displays.
2 Press4 times._ displays.
3 Press. p displays.
TextABC
Address Entry:
Cancel
TextABC
Cancel
Address Entry:h
*
TextABCCancel
Address Entry:
h_
*
TextABC
Cancel
Address Entry:
h_p
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BASIC OPERATION GUIDE 3-23
4 Press. tdisplays.
5 Press . The cursor moves onespace to the right.
To repeatedly enter the samecharacter, press to move thecursor and then enter thecharacter again.
6 Press.tdisplays.
7 Press3 times. rdisplays.
8 Press2 times. @displays.
*
Text
ABC
Cancel
Address Entry:h_pt
TextABC
Cancel
Address Entry:
h_pt
TextABC
Cancel
Address Entry:
h_ptt
TextABC
Cancel
Address Entry:h_pttr
TextABC
Cancel
Address Entry:
h_pttr@
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3-24 BASIC OPERATION GUIDE
9 Enter the remaining charactersusing the same procedure andpress [Enter].
Registered displays and the Basicscreenreturns.
Language Selection Funct ion
You can select the language that will be used in the message display.
The following languages are available for selection: English, French(Franais), German (Deutsch), Italian (Italiano), Nederlands (Nederlands),
Spanish (Espaol), andPortuguese (Portugus). You can also download
messages in other languages. Contact your dealer for information.
Other Settings
Various default settings on the machine can be adjusted to yourpreference. For information about adjustable default items, refer toChapter 5, Advanced Operation Guide.
Text
ABC
Cancel
Address Entry:[email protected]
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BASIC OPERATION GUIDE 4-1
4 Basic Operation
This chapter contains explanations on the followingtopics:
Basic Copying Procedure............................... 4-2
Canceling Copy.............................................. 4-6
Making Zoom Copies ..................................... 4-8
Using Collate Mode.......................................4-11
Combine Modes........................................... 4-14
Low Power Mode ......................................... 4-17
Auto Sleep Mode.......................................... 4-18
Basic Scanning Procedure........................... 4-19
Selecting Scan Color Mode.......................... 4-22
Basic Printing Procedure.............................. 4-23
Refer to theAdvanced Operation Guidefor details ofthe additional functions.
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4-2 BASIC OPERATION GUIDE
Basic Copying Procedure
1 Press the power switch to the On( | ) position.
At the end of warm-up, the Startindicator lights.
2 Select from the copiers variousfunctions.
3 Press [Paper Select]to select thepaper feed location, and press[Enter].
The Basicscreen displays.
If you select MP Tray, enter thesize and type of paper or mediabeing loaded.
NOTE: For details on entering the size and type of paper or media beingused in the Cassette and MP Tray, refer to theAdvanced OperationGuide
You can change the default setting for which Cassette will beautomatically selected. For details, refer to theAdvanced OperationGuide.
*
Cancel
A 4 Plain
MP TrayA 5 Plain
Paper Select:
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BASIC OPERATION GUIDE 4-3
4 Press [Original Quality].
The Original Qualityscreendisplays.
5 Pressorto select therequired option and press [Enter].
The Basicscreen displays
NOTE: To adjust the default Copy Exposure in each of the Image Qualitymodes, refer to Chapter 5, Advanced Operation Guide.You can also select which Image Quality mode will be the default settingin the initial mode, refer to Chapter 5, Advanced Operation Guidefordetails.
6 Copy Exposurecan be adjustedautomatically or manually.
Manual adjustment is set as the
default mode initially. Usuallythere is no need to adjust theCopy Exposure, if it does requireadjustments, refer to Chapter 1,Advanced Operation Guide.
*
Original Quality:
PhotoText+Photo*
Cancel
Text
*
Mode Description
Text+Photo Select for originals containing a mixture of bothtext and photographs.
Photo Select for originals containing mostlyphotographs.
Text Select for originals containing mostly text.
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4-4 BASIC OPERATION GUIDE
7 Enter the number of copiesrequired.
Up to 999 can be entered.
8 Open the Original Coverandplace the original face-down ontothe Platen. Align the original flushup against the left rear corner ofthe Platen.
NOTE: If the optional Document Processor is installed on your machine.Refer to Document Processor on page 5-3.
9 Press [Start]. Copying beginsimmediately once the green Startindicator is lit.
NOTE: To cancel copying press [Stop/Clear] . Refer to page 4-6.
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BASIC OPERATION GUIDE 4-5
10 Finished copies are delivered tothe Output Tray.
NOTE: To avoid paper jams or damage to the machine, do not leavemore than approximately 150 sheets in the Output Tray. To deliver outputface-up when copying onto label sheets, thick paper, and transparencies,use the Face-up Tray. Refer to Using the Face-up Tray on page 3-7.
CAUTION: If the machine isnot being used for an extended
period of time (vacations, etc.),remove the power plug from the
outlet for safety purposes.
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4-6 BASIC OPERATION GUIDE
Canceling Copy
1 Press [Stop/Clear] . The Status Menu screen displays.
2Press [Select].
The Pausing Job List displays alist of copying jobs beingprocessed.
3 Press or to select the copying job to cancel.
4 Press the left [Select]key.A Cancel Job. Are you sure?message displays. Press the left[Select] key.
A Cancelingmessage displaysand the copying job is canceled.
5 The message display returns tothe Pausing Job Listscreen.
If you want to cancel another job,repeat steps 2 through 5.
Pausing Job List:
0010
00080009
Cancel Resume
CopyCopy-ADoc-1
*Cancel Job.Are you sure?
9
NoYes
*Canceling.
Pausing Job List:
0011
00080010
Cancel Resume
CopyReportDoc-1
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BASIC OPERATION GUIDE 4-7
6 Press the right [Select] key. The Status Menuscreen is displayed andprocessing of jobs is resumed.
7 Press [Copy]. The Basic screen displays.
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4-8 BASIC OPERATION GUIDE
Making Zoom Copies
It is possible to change the Zoomratio in order to make copies of anenlarged or reduced size.
The following modes are available for selecting the required Zoomratio.
Standard Zoom
1 Press [Copy].
Mode Description
Standard
Zoom mode
Copies can be made at one of the fixed Zoomratios.The following ratios are registered in the machine:
200 %, 141 % (A5A4), 129 % (StatementLetter), 115 % (B5A4), 100 % (default setting),90 % (FolioA4), 86 % (A4B5), 78 % (LegalLetter), 70 % (A4A5), 64 % (LetterStatement),and 50 %.
Variable
Zoom mode
The Zoomratio can be set to any 1 % increment
between 50 % and 200 %, as desired.
50 %
200 %
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BASIC OPERATION GUIDE 4-9
2 Press the left [Select]key.
3 Press or to select StandardZoomand then press [Enter].The Standard Zoomscreendisplays.
4 Press or to select aStandard Zoom ratio, then press[Enter].
A Completedmessage displaysand the Copy Basicscreenreturns.
Place the original on the Platenand press [Start].
The original is copied using the selected Zoomratio.
Variable Zoom
Use the following procedure to program Variable Zoommode.
1 Press [Copy].
*Ready to copy.
A 4 A 4set: 1
Zoom
100%
*
Cancel
Zoom:
AutoStandard Zoom
100%*
*
Cancel
Standard Zoom:
129% STMT >> LTR141% A5 >> A4
*200%
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4-10 BASIC OPERATION GUIDE
2 Press the left [Select]key.
3 Press or to select ZoomEntry, then press [Enter].
The Zoom Entry screen displays.
4 Press or to select a Zoomratio in 1 % increments. Thenpress [Enter].
A Completedmessage displaysand the Copy Basicscreenreturns.
*Ready to copy.
A 4 A 4set: 1
Zoom
100%
*Zoom:
Standard ZoomZoom Entry
Auto
Cancel
*Zoom Entry:
(50
150%
~ 200)
Cancel
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BASIC OPERATION GUIDE 4-11
Using Collate Mode
Multiple originals can be scanned into memory in a single operation andthe required number of copy sets created.
The maximum number of originals which can be scanned depends on themachines available memory.
If the optional Document Processor is installed, Collate mode is selectedautomatically when originals are loaded in the Document Processor.
NOTE: Continuous Scanmust be Onif using Collatemode. For details,refer to Chapter 1,Advanced Operation Guide.
1 Press [Copy]. The Copy Basicscreen displays.
2 Press [Function].
3 Press or to select Collateand then press [Enter]. TheCollate screen displays.
4 Press or to select Onor Offand then press [Enter].
A Completedmessage displaysand the Functionscreen returns.
Original Collate: OnCollate: Off
Copy
*CombineZoom
Collate
Function:
Exit
*Collate:
*
Cancel
OffOn
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4-12 BASIC OPERATION GUIDE
5 Press the right [Select] key.
The Copy Basicscreen displays.
6 Use the Numeric keys to enter thenumber of copies required.
7 Position the original.
8 Press [Start]. The original isscanned.
If using the Platen, a messagedisplays Set original and pressStart Key.
9 Place the next original on thePlaten ready for scanning andpress [Start].
The next original is scanned.
Repeat until all the originals havebeen scanned.
*Set original
Page:
Cancel
Job No.:1
123
and press Start key.
End Scan
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BASIC OPERATION GUIDE 4-13
10 When all originals have beenscanned, press the right [Select]key. AnAccepted messagedisplays and copyingcommences.
*Set original
Page:
Cancel
Job No.:2
123
and press Start key.
End Scan
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Basic Operation
4-14 BASIC OPERATION GUIDE
Combine Modes
The images from either 2 or 4 originals can be reduced and combined ontoa single copy. The Border Lineof each original can also be marked with asolid or dotted line.
2-in-1
Use this mode to copy twooriginals onto each sheet ofcopy paper.
Positioning the originals
The following illustrations indicate how the orientation of the original willaffect the resulting copies:
Using the Platen
NOTE: Ensure that the first page of the originals is scanned first.
Mode Description
2 in 1 Copies two originals onto one sheet.
4 in 1 Copies four originals onto one sheet.
Originals Copy
CopyOriginals
CopyOriginals
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BASIC OPERATION GUIDE 4-15
Using the Document Processor
NOTE: Refer to Chapter 1, Advanced Operation Guidefor theprocedure to set the Combine modes.
4-in-1
Use this mode to copy fouroriginals onto each sheet ofcopy paper.
CopyOriginals
CopyOriginals
Originals Copy
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4-16 BASIC OPERATION GUIDE
Position the originals
Ensure to position the originals as shown in the following illustrations.
Using the Platen
Using the Document Processor
NOTE: Ensure the originals are positioned so that the first page isscanned first.Refer to Chapter 1, Advanced Operation Guidefor the procedure to setthe Combine modes.
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Basic Operation
BASIC OPERATION GUIDE 4-17
Low Power Mode
Low Powermode automaticallyputs the machine into an energy-saving state if no operation has
been performed for a presetperiod of time (between 1 minuteand 240 minutes). The factorydefault setting is 5 minutes.
The message display showsLowPower Mode, and nothing isshown on the Operation Panel.
To enable copying or scanning, press any key on the Operation Panel. Ifthe optional Document Processoris installed, copying will be enabledautomatically when an original is loaded in the Document Processor.
NOTE: It is possible to set the amount of time before Low Power modeengages. For details, refer to theAdvanced Operation Guide.When Low Power mode is engaged, the optical lamp will be dimly lit.
*
Low power
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Basic Operation
4-18 BASIC OPERATION GUIDE
Auto Sleep Mode
TheAuto Sleepmodeautomatically puts the machineinto a state of sleep if no operation
has been performed for a presetperiod of time (between 1 and 240minutes). The factory defaultsetting is for 30 minutes.
The main power indicator willlight, and nothing is shown on theOperation Panel.
It is possible to engageAutoSleep mode manually. Pressdown on the [Reset/Power]keyfor at least two seconds.Auto
Sleepmode engagesimmediately.
To enable copying or scanningagain, press [Power/Reset] .
NOTE: When Auto Sleep mode is engaged, all power to the machine,except to the operation panel, is switched off. When power is switched Off(), all power to the machine, including to the operation panel, is off.It is possible to set the amount of time before Auto Sleep mode engages.For details, refer toChapter 5, Advanced Operation Guide.
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BASIC OPERATION GUIDE 4-19
Basic Scanning Procedure
This section explains the basic procedures for scanning documents andthe method for attaching scan data to an e-mail for transmission.
To use the e-mail function a network environment which enables themachine to connect to a mail server is required. It is recommended that aLocal Area Network (LAN)is used to assist with transmission speed andsecurity issues.
To attach a scanned data file to an e-mail and send it, the SMTP settingsmust be completed.
NOTE: There may be instances where a particular e-mail cannot betransmitted. For example, if Internet Service Providers (ISPs) and hostingservices place a limit on the size or volume of e-mails sent. Attaching alarge scanned image to e-mail will result in increased network traffic and
longer transmission times.
1 Press [E-Mail]. The Scanner Basicscreen displays.
2 Press .The Destinationscreen displays.
3 Pressorto select E-mailandpress [Enter].
TheAddress Entryscreendisplays.
4 Enter the destination e-mailaddress and press [Enter].
The Scanner Basicscreendisplays.
Destination:
Cancel
Dest. Confirm.
Address Entry:
TextABC
Cancel
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4-20 BASIC OPERATION GUIDE
NOTE: For information about entering characters, refer to page 3-19.
5 To enter a subject and/ormessage, press the right [Select]
key.
The Subject Entryscreendisplays.
6 Enter the subject for the e-mail, upto 60 characters can be entered.Press [Enter].
The Message Entry screendisplays.
7 Enter the message for the e-mail,up to 60 characters can beentered. Press [Enter].
A Registeredmessage displaysand the Scanner Basicscreen
returns.
8 Select the options required for thejob, for example Original Qualityand Scan Resolution.
For details, refer to theAdvancedOperation Guide.
Ready to send.
Dest.
SubjectPlacemntLeft Off
: 1
*
TextABC
Cancel
Subject Entry:
*
Text
ABC
Cancel
Message Entry:
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BASIC OPERATION GUIDE 4-21
9 Position the original.
10 Press[Start]. Scanning beginsimmediately if the green Startindicator is lit.
The scanned image is sent as anattachment. The image is namedas doc.pdf (default).
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4-22 BASIC OPERATION GUIDE
Selecting Scan Color Mode
The following color modes are available for scanning:
NOTE: Refer to theAdvanced Operation Guidefor the procedure to setthe Scan Color mode.
The maximum resolution using full color and grayscale modes is 300 dpi.To scan in full color or grayscale at 400 dpi or 600 dpi resolution, expandthe amount of the internal memory. Refer to Expansion Memory on page5-7.
1 Press [E-Mail]. The Scanner Basicscreen displays.
2 Press [Scan Color Select].
3 Pressorto select therequired mode and press [Enter].
A Completed message displaysand the Scanner Basicscreenreturns.
4 Press [Start]to commence scanning.
When scanning is completed, the machine automatically sends an e-mailto the destination address with the scanned image attached.
Mode Description
Full Color The original will be scanned in full color.
Grayscale The shading of the original will be reproduced.
Monochrome The original will be scanned in monochrome.The resulting file size for the scan data will besmaller in comparison with the other colormodes.
*
ScanColor Select:
Full Color
Cancel
MonochromeGrayscale*
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BASIC OPERATION GUIDE 4-23
Basic Printing Procedure
Ensure the machines printer and network cables and the power cord areconnected correctly.
Installing the Printer Driver
To use the printer function of your machine, the printer driver softwaremust be installed in your computer. For information on how to install theprinter driver software, refer to the KX Printer Drivers Operation Guide.
Printing from Application Software
The steps required to print a document created with an application areexplained below. You can select the printing Paper Sizeand OutputDestination.
NOTE: The following procedure explains how to print from MicrosoftWord as an example. Steps may vary if using a different application.
1 Load the paper required into the paper cassette.
2 From the application Filemenu, select [Print]. The Printdialog boxdisplays.
3 Click the drop down list of printer names. All the printers installed inWindows are listed. Click the name of the machine.
4 Use [Number of copies] to enter the number of prints required. Up to 999copies can be entered.
When printing 2 or more copies, click to add a c