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SAP AG 2002
FS 120 In-House Cash
FS 120(CFM840)
FS 120FS 120(CFM840)(CFM840)
In-House CashIn-House Cash
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SAP AG 2001
Copyright 2002 SAP AG. All rights reserved.
No part of this publication may be reproducedor transmitted in
any form or for any purpose without the express permission of
SAP AG. The information contained herein may be changed
without prior notice.
All rights reserved.
Copyright
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SAP AG 2002
mySAP Financials Corporate Finance Management
FS
Basic Functions in
Corporate FinanceManagement
3 Days
FS 2
In-House Cash
2 Days
FS
SecuritiesManagement
5 Days
FS 2
Money Market,
Foreign Exchange
and Derivatives
4 Days
FS
Corporate FinanceManagementCFM - Overview
3 Days
CR59
Business DataToolset
2 Days
FS2
Loans Managementfor FinancialServices
5 Days
FS22
Credit Risk Analyzer
3 Days
FS25
Market Risk Analyzer
3 Days
SAPFIN
mySAP Financials
Overview Course
..................................
2 Days
21
AC805
Cash Management
3 Days
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SAP AG 2002
Recommended: AC010
FS100
Course Prerequisites
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SAP AG 2001
Target Group
Participants:
Members of the project team
System managers
Staff responsible for organizational
issues
Duration: 2 days
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SAP AG 2001
Course goals
Course objectives
Course content
Course overview diagram
Main business scenario
Contents:
Course Overview
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This course will prepare you to:
Use the core business processes and functions
offered by In-House Cash
Create the necessary master data and make the
area-specific settings in Customizing
Course Goals
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Course Objectives
At the conclusion of this course, you will be able to:
Describe the organizational units used in In-House
Cash
Maintain the master data
Automate intra-group payments and payments madeto external partners, and describe the procedure for
central incoming payments
Explain the cross-bank area posting function
Explain the currency swap functions
Carry out special periodic activities
Explain the area-specific Customizing settings and
the system architecture
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Unit 5 Master Data
Unit 6 In-House CashProcesses
Unit 7 Currency Swap
Unit 8 Periodic Activities
Unit 9 System Architecture
Preface
Unit 1 Course Overview
Unit 2 Overview of Corporate Finance Management
Unit 3 Introduction to In-HouseCash
Unit 4 Organizational Units
Appendix
Course Content
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Course Overview Diagram
Overview of Corporate Finance Management
Organizational Units
In-House Cash Processes
Currency Swap
Periodic Activities
Introduction to In-House Cash
Master Data Maintenance
System Architecture/ Technical Connection
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You first want to gain an overview of the
Corporate Finance Management (CFM)components.
What are the objectives and advantages of
the SAP In-House Cash solution?
In order to set up the system, you want togain an overview of the organizational units
involved and then maintain the master data.
You want to manage your intra-group and
external payment transactions and the
corresponding risks as efficiently aspossible.
Main Business Scenario I
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111
222
333
Overview of Corporate Finance Management
Selection of Financial
Instruments
Transaction Manager: Function
Overview
Overview of Corporate Finance Management
O i f C t Fi M t
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At the conclusion of this unit, you will be able to:
Provide an overview of the Corporate Finance
Management (CFM) components.
Overview of Corporate Finance Management:Unit Objectives
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Overview of Corporate Finance ManagementOverview of Corporate Finance ManagementOverview of Corporate Finance Management
Course Overview Diagram
Introduction to In-House Cash
Organizational Units
In-House Cash Processes
Currency Swap
System Architecture/ Technical Connection
Periodic Activities
Master Data Maintenance
O i f C t Fi M t
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Before you begin working in the project team, you
want to obtain an overview of the components in SAPCorporate Finance Management.
SAP Corporate Finance Management is a series of
solutions geared towards analyzing and optimizing
business processes in the finance area of a company.
Altogether, there are six components, which includeexisting SAP applications and new ones developed
specifically for the CFM initiative.
Which components make up CFM and what are the
key tasks of each component?
Overview of Corporate Finance Management:Business Scenario
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3 Transaction Manager 4 Portfolio Analyzer
6 Credit Risk Analyzer
1 Liquidity Planner 2 In-House Cash
5 Market Risk Analyzer
Overview of Corporate Finance Management
“Corporate Finance Management enables
treasurers and finance managers to
analyze, optimize and control
their business decisions at a globalenterprise level”
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SAP AG 2001
Transaction Manager: Function Overview
Complete financial transaction and position management
Support of trading and back office functions
Functions to monitor, check and release transactions
Data transfer to Financial Accounting
(including accrual/deferral and valuation)
Flexible settings for company-specific transaction and
position management processes
Financial transactions assigned to portfolios or managed in
securities accounts
Flexible reporting and portfolio analysis
Datafeed interface
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Overview of Corporate Finance Management: Unit
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SAP AG 2001
SAP Corporate Finance Management (CFM) covers
the following components:
- Liqu idi ty Planner*
- In-House Cash
- Transaction Manager
- Portfol io A nalyzer*
- Market Risk Analyzer
- Credit Risk Analyzer
Overview of Corporate Finance Management: UnitSummary
I t d ti t I H C h
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SAP AG 2001
Advantages of In-House Cash
Objectives of In-House Cash
111
222
Initial Situation
333
444Background Information: Role-
Based Menus
Introduction to In-House Cash
I t d ti t I H C h U it Obj ti
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SAP AG 2001
At the conclusion of this unit, you will be able to:
Describe the initial situation before In-House Cash
Explain the objectives of In-House Cash
List the advantages of In-House Cash
Introduction to In-House Cash: Unit Objectives
C O i Di
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SAP AG 2001
Course Overview Diagram
Overview of Corporate Finance Management
Organizational Units
Master Data Maintenance
In-House Cash Processes
Currency Swap
Periodic Activities
Introduction to In-House CashIntroduction to In-House Cash
System Architecture/ Technical Connection
I t d ti t I H C h B i S i
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SAP AG 2001
You want to manage your intra-group and external
payment transactions and the corresponding risks
as efficiently as possible.
How is this reflected in the objectives of In-House
Cash? What are the advantages to your company?
Introduction to In-House Cash: Business Scenario
I iti l Sit ti
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SAP AG 2001
Initial Situation
Internal
bank
Subsidiary
Region 1Region 1
Region 2 Region 2
US
Asia
Different multinational group structures that are subject to change . . .
. . . with a high volume of intra-group and external payment transactions
Subsidiary
Subsidiary
Subsidiary
Subsidiary
Subsidiary
Head office
(Europe)
Initial Situation
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SAP AG 2001
Companies with subsidiaries or branches thatCompanies with subsidiaries or branches that
dodo business with each other business with each other
=> Large number of intra-group payment f lows => Large number of intra-grou p payment f lows
Companies with external payment obligations/Companies with external payment obligations/receivablesreceivables
=> Large number of external bank accounts => Large number of external bank accounts
Companies with a multinational customerCompanies with a multinational customer basebase
=> Large number of cross -bord er payments => Large num ber of cross -bord er payments
Initial Situation
Objectives of In House Cash
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SAP AG 2001
Objectives of In-House Cash
A solut ion is required which
Supports different, ever-changing group structures
Manages payment transactions at a regional and global
level
Processes internal payment transactions on a cost-effective basis
Reduces the number of external bank accounts needed
Reduces cross-border payment traffic
Automates and standardizes the business processes
Advantages of SAP In House Cash
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SAP AG 2001
Advantages of SAP In-House Cash
Internal netting reduces the transaction volume
Fewer bank accounts and reduced bank charges
No value date losses
Concentrated currency exposure
Standardized, streamlined, and integrated business processesand check mechanisms
Significant inc rease in eff icienc y and substantial cos t savings
when processing internat ional payment transact ion s
Advantages of SAP In House Cash
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SAP AG 2001
Advantages of SAP In-House Cash
Free choice of payment conditions
Interest on credit balances
Current account overdraft facility for subsidiaries (usingcredit limits)
Accounts can be managed in any currency
Supports standard payment programs
Supports standard bank statement programs
Role Based Menus
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SAP AG 2001
Roles in Corporate Finance Management
Back Office
Administrator
Trader
Risk Controller
Staff Accountant
Trade Controller
Treasury Manager
Fund Manager
IHC Supervisor
Limit Manager
Assign
activities
Generate
menus
Role-Based Menus
Introduction to In House Cash: Unit Summary
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SAP AG 2001
In-House Cash enables you to automate payments
within the group and with third parties, and supports
central incoming payments.
The solution offers numerous advantages, including
automated and standardized business processes,
fewer external bank accounts, and a reduction in thevolume of cross-border payments.
Introduction to In-House Cash: Unit Summary
Organizational Units
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SAP AG 2001
111
222
Subsidiaries / Affiliated Companies
333 Financial Accounting
In-House Cash Center
Organizational Units
Organizational Units: Unit Objectives
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SAP AG 2001
At the conclusion of this unit, you will be able to: List the organizational entities involved and
describe their roles
Summarize the basic functions of the In-House
Cash Center and the financial accounting system
Organizational Units: Unit Objectives
Course Overview Diagram
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SAP AG 2002
Course Overview Diagram
Overview of Corporate Finance Management
Introduction to In-House Cash
Organizational UnitsOrganizational Units
Master Data Maintenance
In-House Cash Processes
Currency Swap
Periodic Activities
System Architecture/ Technical Connection
Organizational Units: Business Scenario
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SAP AG 2001
Before you decide how to set up the system, you
need to gain an overview of the organizational units
involved.
Which functions are dealt with by the In-House Cash
Center and which by Financial Accounting?
Organizational Units: Business Scenario
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Organizational Units: Company
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SAP AG 2001
Group
Company 03
Company 02
Company 01
Company
Independent entity (such as a subsidiary) that may also have its own
systems
This company has one or several accounts with the group head office (In-
House Cash Center)
The affiliated company defines accounts with the In-House Cash Center
(virtual house bank) in the same way as for any other house bank
Organizational Units: Company
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In-House Cash Center: Condition Structure
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SAP AG 2001
Charges
Interest
DebitDebit
interestinterestCreditCredit
interestinterestOverdraftOverdraft
interestinterestTransactionTransaction
interestinterest
ItemItem
chargescharges
DirectDirect
chargeschargesPeriodicPeriodic
chargeschargesDispatchDispatch
chargeschargesAccount maint.Account maint.
chargescharges
Account A
+ 100.00
- 10.00
+ 0.42
Acct maintenance 10.00 DEM Credit interest 0.5%
In House Cash Center: Condition Structure
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Organizational Units: Unit Summary
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SAP AG 2001
Companies are independent entities (such assubsidiaries) that may also have their own
systems.
The head office embraces financial accounting
and the In-House Cash Center.
The solution is based on account management in
the In-House Cash Center and the IDoc/FI link.
The In-House Cash Center manages the current
accounts of the subsidiaries as a subledger of the
head office.
Organizational Units: Unit Summary
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Master Data: Unit Objectives
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SAP AG 2001
At the conclusion of this unit, you will be able to:
Explain the principles of the central
business partner, including the role
concept
Define the bank area as the centralorganizational unit for the current account
management system
Create a current account with its various
components
Describe the framework for enteringconditions
Explain the limit categories
j
Course Overview Diagram
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SAP AG 2002
g
Overview of Corporate Finance Management
Introduction to In-House Cash
Organizational Units
Master Data MaintenanceMaster Data Maintenance
In-House Cash Processes
Currency Swap
Periodic Activities
System Architecture/ Technical Connection
Master Data: Business Scenario
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SAP AG 2001
You first want to maintain the necessary master data.Master data is usually created once at the start and
provides the framework for managing the accounts.
However, changes can be made later on if necessary.
Master data forms the basis for working with the
system.
What is the role of the bank area as the central
organizational unit?
How do you create a current account with its key
components?
Central Business Partner
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SAP AG 2001
CorporateFinance
Management(CFM)
IBU Insurance
IBU Banking
IBU Utilities
. . .
Customer RelationshipManagement
(CRM)
Contract AccountsReceivable/Payable
(FI-CA)
BusinessBusinesspartner partner
Business Partner – Roles in In-House Cash
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SAP AG 2001
• Account holder
• Authorized drawer
• Bank statement recipient
• Contact person
•
Account maintenanceofficer ...
Organizational Structure: Overview
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SAP AG 2002
Bank area
IHC
Bank area
002
Company code AFI
Bank area
003Bank key 999 999 99Bank key 999 999 99 Bank key XBank key X Bank key YBank key Y
When FI is used, a company code has to be
assigned to each bank area
g
Bank current accounts
Product - Overview
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SAP AG 2001
Product configurator:
Example
Account
fields
Conditions
and limits
Features
Payment
transaction
operations
Administration Product name, validity period, status
Attribute control settings allow you to:
- Define the attributes of the fields that are
visible when the user creates an account
- Define default proposals for account fields
- Make field modification settings
Hide
Required entry
Optional entry
Display
Permitted combinations of payment media
and payment transaction types
I m
p l e m e
n t a t i o n
G
u i d e
I m
p l e m e
n t a t i o n
G
u i d e
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Account Master Data: Overview of Conditions
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SAP AG 2001
Account management 10.00 DEMPosting date + 1 day
Credit interest 0.5%
4912132213D C
100.00
0.4210.00
Charges
Interest
Value date
Creating Conditions
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SAP AG 2001
Condition item: as of 01/01 9.0 %
Condition item: as of 05/01 9.5 %
Condition header: EUR debit interest
Condition header:
Condition area, condition category, description,
differentiation, calculation method, may apply for a specificperiod (Customizing)
Condition item:
Amount, interest rate, interest rate reference, for a given
validity period
Conditions: Terminology
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SAP AG 2001
Condition
area
Account A
Condition
group
e.g. G1
Account B
ProductProduct
DebitDebit
interestinterest
CreditCredit
interestinterest
TransactionTransaction
interestinterest
OverdraftOverdraft
interestinterest
Standard
conditions
The condition area controls which conditions
can be assigned to an account.
Condition Group Category: Interest
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SAP AG 2001
Condition group categoryCondition group category
ConditionsConditions
Condition categoryCondition category
Condition groupCondition group
0004
Interest of affiliated
companies
InterestInterestInterest
Debit
interest
Debit
interestOverdraft
interest
Overdraft
interestTransaction
interest
Transaction
interestCredit
interest
Credit
interest
EUR overdr.int. EUR trans. int.EUR debit int. EUR credit int.
Condition Group Category: Charges (1)
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SAP AG 2002
0004
Charges of affiliated
companies
ChargesChargesCharges
Item
charge
Item
charge
Account
maintenance
charge
Account
maintenance
charge
Transaction
charge
Transaction
chargeDispatch
expenses
Dispatch
expenses
EUR-PER-CEUR-IT-C EUR-TR-C
Direct
charge
Direct
charge
EUR-DI-C
Condition group categoryCondition group category
ConditionsConditions
Condition cat.Condition cat.
Condition groupCondition group
EUR-DS
Condition Group Category: Charges (2)
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SAP AG 2001
0004
Charges of affiliated
companies
ChargesChargesCharges
EUR-PER-CEUR-IT-C EUR-TR-C EUR-DI-C
Condition group categoryCondition group category
ConditionsConditions
Condition groupCondition group
EUR-DS
Item
charge
Item
charge
Account
maintenance
charge
Account
maintenance
charge
Transaction
charge
Transaction
chargeDispatch
expenses
Dispatch
expensesDirect
charge
Direct
chargeCondition cat.Condition cat.
Condition Group Category: Value Date
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SAP AG 2002
Condition group categoryCondition group category
ConditionsConditions
Condition categoryCondition category
Condition groupCondition group
Value dateValue dateValue date
Value date
subject to final
payment
Value date
subject to final
paymentValue dateValue date
EUR-VD-f.p.EUR-VD
0004
Value dates for affiliated
companies
Configuring Limits: Overview
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SAP AG 2001
Overdraft limit
Internal account limit:
External account limit
Valid from
01/01/2000
Valid from
01/01/2000
Valid from
01/01/2000
Valid to
12/31/9999
Valid to
12/31/9999
Valid to
12/31/9999
Limit amount
100,000,000
Limit amount
100,000,000
Limit amount
100,000,000
Currency
EUR
Currency
EUR
Currency
EUR
Account Master Data: Balancing Information
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SAP AG 2001
Account balancing
Time periods, next date
Reference accounts
Cash Concentration
Bank statement
Time periods, next date
Bank statement history
Display of the current bank statement
Relationship Between Product and Account
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SAP AG 2001
Product - CreateProduct - Create - Change - Change
- Display - Display
- Copy - Copy
Product - DisplayProduct - Display AccountAccount - Create- Create
- Change- Change
- Display- Display
- Release- Release
- Delete- Delete
Assign bankareas
Define bank
area
Maintain product
attributes
AccountAccount-- Define statusDefine status
-- Blocking reasonsBlocking reasons
-- Account relationshipAccount relationship
typestypes
-- Formats for bankFormats for bank
statementsstatements
-- Dispatch type for bankDispatch type for bank
statementsstatements
APPLICATIONAPPLICATION
CUSTOMIZING
Master Data: Exercise - Create Current Account
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SAP AG 2001
ExerciseExercise
Creating a CurrentCreating a Current
AccountAccount
Master Data: Unit Summary
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SAP AG 2002
You create an SAP business partner once as a central
data object. It can then be used by various SAP
applications, including In-House Cash, in different roles.
The bank area is the central organizational element for
current account management.
Products serve as templates for accounts.
You must create an account in In-House Cash for each
participating affiliated company.
The available condition categories are divided into the
condition group categories interest, charges, and value
dates.
SAP has standard limit categories for overdraft limits,
internal credit limits, and external credit limits.
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Data for the exercises
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Master Data Solutions
In-House Cash Processes
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SAP AG 2001
111
222
Process 1: Internal Payments
333 Process 2: Central Payments
444
555
666
Process 3: Central IncomingPayments
Area-Specific Customizing Settings III
Area-Specific Customizing Settings I
Area-Specific Customizing
Settings II
In-House Cash Processes: Unit Objectives
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SAP AG 2002
At the conclusion of this unit, you will be able to:
Explain how classical payment transaction
processes are handled by the In-House Cash
solution, based on the organizational units
described earlier, and work with these
processes in the system.
Make the area-specific Customizing settings.
Describe the cross-bank area posting
principle.
Course Overview Diagram
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SAP AG 2002
Overview of Corporate Finance Management
Organizational Units
Currency Swap
Periodic Activities
Introduction to In-House Cash
Master Data Maintenance
System Architecture/ Technical Connection
In-House Cash ProcessesIn-House Cash Processes
In-House Cash Processes: Business Scenario
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SAP AG 2002
How can intra-group payment transactions be
automated efficiently?
How can group payment transactions with third
parties be automated?
What is the procedure for central incoming payments?
What basic settings need to be made in the
application and in Customizing?
Chart of Accounts
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SAP AG 2002
Table of account numbers for course FS120
Relevant chart of accounts: INT
Account description Account number
IHC-0 (Current account - EUR) 0000113590
IHC-2 (Bank transfer - EUR) 0000113592
IHC-9 (Incoming payment - EUR) 0000113599
IHC-0 (Current account - USD) 0000113550
IHC-2 (Bank transfer - USD) 0000113552IHC-9 (Incoming payment - USD) 0000113559
Sales revenue - without CO-PA 0000800200
Material consumption 0000400020
Bank current accounts
In-House Cash account EUR 1049XX90
In-House Cash account USD 1049XX50
(to be created as part of the exercise)
Customers / Vendors / Business Partners
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SAP AG 2002
Table of customers/vendors and business partners
used in course FS120:
Customer CompanyXX
Vendor CompanyXX
External vendor EXTERN
Business partner (Role: Account holder) CompanyXX
Business partner (Role: Authorized drawer) Mit_ComXX
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Payment Order: PAYEXT
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SAP AG 2002
Tools
Business Communication IDoc Basis
IDoc
Display IDoc
WE02 WE60
Type
information:
Basic type:
PEXR2002
Message type:
PAYEXT
Generate Bank Statement
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SAP AG 2002
Bank area
Account number
Statement date
Control parameters
Simulation run
Standard outputStatement w/o turnovers
With address
Generates a single bank statement
(on request)
Company 01
...Bank statement no.: 2000/001
Creation date/time:
BNo: 99999999 Acct number: 10490190
Account name: COMPANY01, Frankfurt
Acct currency: EUR
Beg. balance: 0.00
...
1 12/18/2000 80,000.00 0.00 80,000.00 EUR
12/18/2000
Bank transfer
End balance: EUR 80,000.00
...
Generates a single bank statementGenerates a single bank statement
(on request)(on request)
Company 01Company 01
......
Bank statement no.: 2000/001Bank statement no.: 2000/001Creation date/time:Creation date/time:
BNo: 99999999 Acct number: 10490190BNo: 99999999 Acct number: 10490190
Account name: COMPANY01, FrankfurtAccount name: COMPANY01, Frankfurt
Acct currency: EURAcct currency: EUR
Beg. balance: 0.00Beg. balance: 0.00
......
1 12/18/2000 80,000.00 0.00 80,000.00 EUR1 12/18/2000 80,000.00 0.00 80,000.00 EUR
12/18/200012/18/2000
Bank transfer Bank transfer
End balance: EUR 80,000.00End balance: EUR 80,000.00
......
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Post Bank Statement - Cash Management
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SAP AG 2002
Electronic and manual bank
statement
Account Statements
Application
Statement date
Statement number
House bank
Account ID
Company code
Currency
Posting parameters
Post immediately Bank accounts only
Generate batch input sessions Session names
Do not post
Assign value date to account
Cash Management & Forecast
Algorithms
Output Control
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In-House Cash Processes
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SAP AG 2001
111
222
Process 1: Internal Payments
333 Process 2: Central Payments
444
555
666
Process 3: Central IncomingPayments
Area-Specific Customizing Settings III
Area-Specific Customizing Settings I
Area-Specific Customizing
Settings II
House Banks - Correspondence Banks
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SAP AG 2002
Company code TR01
House banks
House bank Bank country Bank key ...
IHC DE 99999999
House bank dataBank country DEBank key 99999999
AddressBank name ___ Region ___ Street ___
City ___ Control data
Swift code ___ Bank group ___ Post office bank acct ___ Bank number 99999999
Bank Accounts
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SAP AG 2002
Company code TR01
Bank accounts
House bank Acct ID Bank acct ...
... ... ...
IHC IHCEU
... ... ...
G/L account
Current account IHC
Company code TR01
House bank IHC
Bank account ID IHCEU
Bank account data
Bank account no. 10490190
Currency EUR
G/L account 113590
...10490190
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Posting Specifications
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SAP AG 2002
Post. rule Text
00010001 Cash receipt via interim accountCash receipt via interim account
: :
Post
Posting rule 0001Posting area 1Debit 40 BANK Bank accountCredit 50 CASHREC Cash receipt accountDocument type SA Posting type 1
Posting rule 0001Posting area 2Debit 40 CASHREC Cash receipt accountCreditDocument type DZ P/act Posting type 8
Account Determination Using House Bank Data
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SAP AG 2002
House bank /
bank accounts
1000GIRO :
House bank: IHCAccount ID: IHCEU :
Bank account: 10490190G/L account: 113590 :
Customizing: Account assignment
Application 0001 Bank statement / check deposit
Chart of accounts INT
Account symbol Account modif. Currency G/L account
BANK + + ++++++++++CASH OUTFLOW + + +++++++++2
CASH INFLOW + + +++++++++9
Charges + + 479000
:
In-House Cash Processes:Exercise - Internal Payments
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SAP AG 2002
ExerciseExerciseInternal PaymentsInternal Payments
In-House Cash Processes
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SAP AG 2001
111
222
Process 1: Internal Payments
333 Process 2: Central Payments
444
555
666
Process 3: Central IncomingPayments
Area-Specific Customizing Settings III
Area-Specific Customizing Settings I
Area-Specific Customizing
Settings II
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Origin Indicator
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SAP AG 2002
You use the or ig in indicator to specify the applications for
which you want payments to be generated
Possible origin indicators:
- TR-CM-BT Bank account transfers
- TR-LO Loans Management
- TR-TM Transaction Manager
- TR-IHC In-House Cash
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Partner Profile
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SAP AG 2002
Output parameter:
FINSTA
Input parameter:
PAYEXT
Company 01 Company 02 ...
Partner type
BP
Partner profile
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Payment Processes in In-House Cash
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SAP AG 2002
Outgoing payment orders
In IHC, set up link to FI
Outgoing payment orders generated manually
Outgoing payment orders generated automatically
Account Management
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SAP AG 2002
Define business transaction codes
Maintain transaction typesAssign offsetting transaction types
Maintain features
Maintain media / payment method
Maintain accounts for payment transactions
Assign medium/payment method to posting processes
Maintain posting categoriesAssign transaction types to posting categories
Transaction Types: Definition
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SAP AG 2002
Transaction types characterize payment transaction
operations (e.g. bank transfer, debit memo)
You can configure transaction types by changing
various attributes
A transaction type is assigned to every posting
generated by the system
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Offsetting Transaction Types: Definition
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SAP AG 2002
Payment order Usage: Internally-initiated payment transactions
Payment item:
Offsetting transaction type
e.g. credit from donation
Payment item:
Transaction type
e.g. Bank transfer
Payment item:
Offsetting transaction type
e.g. credit from investm. scheme
Payment item:
Offsetting transaction type
e.g. credit from bank transfer
In-House Cash Processes:Exercise - Central Payments
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SAP AG 2002
ExerciseExerciseCentral PaymentsCentral Payments
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In-House Cash Processes
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SAP AG 2001
111
222
Process 1: Internal Payments
333 Process 2: Central Payments
444
555
666
Process 3: Central IncomingPayments
Area-Specific Customizing Settings III
Area-Specific Customizing Settings I
Area-Specific Customizing
Settings II
Central Incoming Payments / Incoming BankStatements
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SAP AG 2002
Central incoming payments / incoming bank statementsCentral incoming payments / incoming bank statements
In FI, set up link to IHC
IHC account determination using payment notes
IHC account determination using external bank account
In-House Cash Processes
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SAP AG 2001
111
222
Process 1: Internal Payments
333 Process 2: Central Payments
444
555
666
Process 3: Central IncomingPayments
Area-Specific Customizing Settings III
Area-Specific Customizing Settings I
Area-Specific Customizing
Settings II
Initial Situation – Cross-Bank Area Posting
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SAP AG 2002
Subsidiary
Region 1Region 1
Region 2 Region 2
IHC Asia
IHC US
Subsidiary
Subsidiary
Subsidiary
Subsidiary
Subsidiary
Head Office
(Europe)
Head Office
(Europe)
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Cross Bank Area Posting
Set Route Determination
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SAP AG 2002
Cross-Bank Area Posting
Set route determination
RoutePayment
method
Transaction
currency
Bank keyBank country
Determine the last
executing bank in the
posting chain
Determines the next
In-House Cash Center/
clearing accounts
Cross Bank Area Posting
Define Routes I
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SAP AG 2002
Cross-Bank Area Posting
Define Routes
DE09US09IHC_USUSUS-1
Account with the
executing bank
Account in
bank area
Bank keyBank
country
Route
Example: There are two IHCCs, one in Germany (IHC_DE),and one in America (IHC_US). IHC_DE manages account US09for IHC_US, IHC_US manages account DE09 for IHC_DE
IHC_DE
Cross Bank Area Posting
Define Routes II
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SAP AG 2002
Cross-Bank Area Posting
Define Routes
US09DE09IHC_DEDEDE-1
Account with the
executing bank
Account in
bank area
Bank keyBank
country
Route
Example: There are two IHCCs, one in Germany (IHC_DE),
and one in America (IHC_US). IHC_DE manages account US09
for IHC_US, IHC_US manages account DE09 for IHC_DE
IHC_US
In-House Cash Processes: Unit Summary
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SAP AG 2002
Internal payment clearing refers to the process of
clearing payables and receivables within the group.
Central payments are payments made by the
affiliated companies to external business partners
via a central office within the group.
The term central incoming payments is used whenexternal business partners make payments to a
central office to clear their payables towards group
affiliates.
I H C h P E i
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In-House Cash Processes Exercises
In House Cash Processes Solutions
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In-House Cash Processes Solutions
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Currency Swap
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SAP AG 2001
At the conclusion of this unit, you will be able to:
Describe the currency swap function
Make the necessary Customizing settings
Course Overview Diagram
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SAP AG 2002
Overview of Corporate Finance Management
Introduction to In-House Cash
Organizational Units
Master Data MaintenanceIn-House Cash Processes
Currency SwapCurrency Swap
Periodic Tasks
System Architecture/ Technical Connection
Currency Swap
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SAP AG 2001
In your company, the transaction currency maydiffer from the account currency. You therefore
want to make use of the automatic currency swap
function.
What settings need to be made?
Integration of the Currency Swap Function I
Currency swap function
IHCIHC
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SAP AG 2002
-100 USD Acct 1+100 USD Acct 2
Payment order (PO1)
IHCIHCaccountsaccounts
Bank
statementSAP
FI
Payment
request
y p
Subsidiary 1 - 100 USD / -10 T JPYSubsidiary 2 +100 USD / +100 EUR
Payment order (PO1.1)
Example:
Subsidiary 1 transfers 100 USD to
Subsidiary 2.
The account currency of Subsidiary 1 isJPY
=> 100 USD is translated into 10,000 JPY.
The account currency of Subsidiary 2 is
EUR
=> 100 USD is translated into 100 EUR.
3
3
Integration of the Currency Swap Function II
Currency swap function
IHCIHC
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SAP AG 2002
-100 USD Acct 1+100 USD Acct 2
Payment order (PO1)
IHCIHCaccountsaccounts
Bank
statementSAP
FI
Payment
request
Subsidiary 1 - 100 USD / -10,000 JPY
Subsidiary 2 +100 USD / + 100 EUR
Payment order (PO1.1)
a
bExample:
Subsidiary 1 transfers 100 USD to Subsidiary 2.
The account currency of Subsidiary 1 is JPY
=> 100 USD is translated into 10,000 JPY
The account currency of Subsidiary 2 is EUR
=> 100 USD is translated into 100 EUR
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Settings for Currency Swap
Settings for the Currency Swap Function
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SAP AG 2002
Settings for Currency Swap
Store Different Exchange Rate Type for Currency Swap
Assign Balance Sheet Accounts for Currency Swap
Prerequisite: Create balance sheet account
Manual Currency Swap
'manual payment
order' Currency swap function
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SAP AG 2002
-100 USD Acct 1
+100 USD Acct 2 IHCIHCaccountsaccounts
SAP
FI
Subsidiary 1 -10.000 JPY
Subsidiary 2 +100 EUR
Example:
Subsidiary 1 transfers 100 USD to
Subsidiary 2.
The account currency of Subsidiary 1 is
JPY
=> 100 USD is translated into 10.000 JPY
The account currency of Subsidiary 2 is
EUR
=> 100 USD is translated into 100 EUR.
Translation into account
currency
Ordering party and recipient account can have different currencies
Transaction currency of the payment order can differ from the currency of the
ordering party account and the recipient account
the exchange rate defined can be manually changed
Manual Payment Order
Manual Currency Swap
Basic Settings
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SAP AG 2002
Basic Settings
Bank area
Activate bank area as In-House Cash Center
Manual Currency
Swap
ACTIVE INACTIVE
Currency Swap: Unit Summary
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SAP AG 2001
If the transaction currency of a payment item differs
from the account currency, the automat ic currency
swap function translates the payment flows into the
account currency.
When the account currency is translated into the
local currency, currency translation differences may
occur. These are cleared automatically via the P&L.
1
11
Overview of Periodic Tasks
Periodic Activities
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SAP AG 2001
111
222
333
End-of-Day Processing
Cash Concentration
General Ledger Transfer -
Area-Specific Customizing Settings555
444 General Ledger Transfer
Periodic Activities: Unit Objectives
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SAP AG 2001
At the conclusion of this unit, you will be able to:
Provide an overview of the periodic tasks
Organize the process flow for end-of-day
processing
Perform cash concentration and set up account
hierarchies
Explain the procedure for the transfer to the
general ledger:
- Functions and process flow
- Posting system- Customizing
Course Overview Diagram
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Overview of Corporate Finance Management
Introduction to In-House Cash
Organizational Units
Master Data Maintenance
In-House Cash Processes
Currency Swap
System Architecture/ Technical Connection
Periodic ActivitiesPeriodic Activities
Periodic Activities: Business Scenario
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What end-of-day processing options are available?
Which steps might be involved?
What is meant by cash concentration?
How is data transferred to the general ledger? What
settings need to be made?
Set posting date
Examples of Periodic Tasks
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Set posting date
Cash concentration
Account balancing
Bank statement
Balance notification
General ledger transfer
P ti t ff f t t ti
Procedure for End-of-Day Processing: Overview
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E n d - o f - d a y
p r o c e s s i n g
E n d - o f - d a y
p r o c e s s i n g
Cash concentration
Account balancing
Interest compensation
Set next posting date for account balancing
Posting cut-off for payment transactions
G/L transfer, interest accrual/deferral
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Cash Concentration: Example
A t hi h
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300,-
Account 3Account 3Account 2Account 2
Root accountRoot account
50
200
50
200 200100
22
11
2211
Account hierarchy
Hierarchy level 1: Account 1 (root account)
Hierarchy level 2: Accounts 2 and 3
Specifications:
Type of carry forwards:
Per posting date-based account balance
Amount specifications per account:
Account 2: Maximum balance = 50 credit
Account 3: Minimum balance = 0
Account balances before cash
concentration
Root account: 300 Debit
Account 2: 100 Credit
Account 3: 200 Debit
Account balances after cash
concentration
Root account: 450 Debit
Account 2: 50 Credit
Account 3: 0
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Transfer to General Ledger: Features
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Posting of payables andreceivables
Posting of revenues and expenses
for interest and charges
Current account netting
for balance sheet
Interest accrual/deferral
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Company code
Company code
General Ledger Transfer: Customizing
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Company codeCompany code
Bank area 02Bank area 02Bank area 02Bank area 01Bank area 01Bank area 01 Bank area 03Bank area 03Bank area 03
General ledger variantGeneral ledger variant
General ledger transactionGeneral ledger transaction General ledger groupGeneral ledger group
Transaction typeTransaction type
Customizing: General Ledger Variant
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Clearing
account
Document
type
Posting key
Debit
Posting key
Credit
IHC
50SA198500
General ledger variant
Chart of
accounts
INT 40
0001
G/L transaction
Payments
Customizing: G/L Transaction and G/L Group
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G/L transaction
Transaction
type
Transaction
type
Transaction
type
0150 0155
Bank transfer Standing order
Transaction
type
Transaction
type
General ledger group
IHCP ...
IHC general ledger variant
Customizing: General Ledger Account Assignment
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0001
...
INT
...
198500
...
198000
...
Define G/L Account Assignment
General ledger variant: IHC
G/L group AcctCur G/L tr. Add. key ChAc G/L clear.act Offset. act Re Relt
IHCP
...
From G/L variantAccount master
Customizing: Transfer Postings for Payables/Receivables
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INT
...
ChAcG/L clear.act G/L acct rec.G/L acct pay.
198500
...
198501
...
198502
...
General ledger variant: IHC In-House Cash Center
Transfer Postings Payables/Receivables
Payables/
receivables accountsG/L clearing account
General Ledger Transfer Types
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Transfer type
Transfer type
Control of generalledger transfer
FI general ledger in the
same system as IHC
FI general ledger in a
different system to IHC
Periodic Activities: Unit Summary
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During a general ledger transfer, the items posted to
the current accounts are transferred as one total tothe corresponding accounts of the general ledger.
Cash concentration involves the automatic
generation of payment orders to be credited or
debited to accounts within an account hierarchy.
Within the general ledger variant, transaction types
are grouped together into general ledger
transactions. The accounts are grouped in G/L
groups.
1
11
Overview of ALE
System Architecture
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222
333 ALE Scenarios
ALE Customizing for IHC444
Data Distribution
System Architecture: Unit Objectives
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At the conclusion of this unit, you will be able to: Make the necessary ALE Customizing settings
for the In-House Cash component
Explain the ALE terms
Provide an overview of the IDoc functions for In-House Cash
Course Overview Diagram
Overview of Corporate Finance Management
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Overview of Corporate Finance Management
Introduction to In-House Cash
Organizational Units
Master Data Maintenance
In-House Cash Processes
Currency Swap
Periodic Activities
SystemSystem ArchitectureArchitecture / / Technical ConnectionTechnical Connection
System Architecture: Business Scenario
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You want to obtain an overview of the available ALE functions.
What ALE Customizing settings need to be made for
In-House Cash?
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ALE Scenarios (Examples)
Flow data
In House Cash
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In-House Cash
Distributed Cash Management ...
Master data
Customers / Vendors
...
Customizing data
Several application systems
Different test and application systems(as recommended)
SAP Reference IMG:
ALE Customizing (Path)
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SAP Reference IMG:
Basis Components
Application Link Enabling (ALE)
Sending and Receiving Systems Modelling and Implementing Business Processes
System Monitoring
Error Handling
D fi logical systems
ALE Customizing
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Define logical systems
Configure systems in network
Technical tests (remote login [...])
Maintain distribution model and
distribute views
Generate partner profiles (Maintain partner profiles)
Check technical consistency
(Set up error handling)
Logical Systems
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When you use ALE, messages are sent between logical
systems.
In R/3, you define logical systems on a cross-client basis.
You can only assign one logical system to each client.
During the data update, this logical system is copied to the
application documents.
Avoid changing the name of the logical system for a client!
Basis Components
Customizing: Sending and Receiving Systems I
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p
Application Link Enabling (ALE)
Sending and Receiving Systems
Logical Systems
Define Logical Systems
EXAMPLE
Log.System
TNFCLNT405
T70CLNT400
Name
IHC
Subsidiary
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Basis Components
Distribution Model
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Application Link Enabling (ALE)
Modelling and Implementing Business Processes
Maintain Distribution Model and Distribute Views
Extract of the distribution model:
IHC distribution model
TNFCLNT405
T70CLNT400
FINSTA Bank statement
T70CLNT400
TNFCLNT405
PAYEXT Extended payment order
Basis Components
Partner Profile
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Application Link Enabling (ALE)Modelling and Implementing Business Processes
Partner Profiles and Time of Processing
Model view IHC
T70CLNT400Partner system
Once you have made these settings, the
communication network is available for use.
ALE Customizing: Result
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communication network is available for use.
The system now knows the relevant sending
and receiving parties and communication
channels.
What do you want to communicate?
Other Activities: BTE and Application Customizing
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What do you want to communicate?
When should the data be communicated?
EITHER
Predefined by the application
OR
BTE = Business Transaction Event
What should be communicated when?
Other Activities: BTE and Application Customizing
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Settings for the subsidiaries In the payment programs used by the subsidiaries
In the bank statement programs used by the subsidiaries
Settings in the IHC Center for: "Incoming" orders
Generating the IHC bank statement
External payment orders
Incoming bank statements from external banks
Transfer to the general ledger
Settings for the subsidiaries
Other Application Customizing Settings
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Master data for the house banks - In-House Cash Center Set up/change the bank details for the intra-group customers and
vendors
...
Settings in the IHC Center
Conditions
Products (default settings for accounts)
IHC- Internal transactions
(Customizing settings for business transaction codes delivered
with the system, such as "051" for credit from bank transfer)
...
G
System Architecture: Technical Prerequisites
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Company 1
Company 3
Company 2
Group
In-House Cash
Center
Head office
FI
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Group
System Architecture: Interfaces II
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Company 1
Company 3
Company 2
Group
In-House Cash
Center FI
RFC
Head office
Accountmanagement
Subsidiary I
EDI and IDocs
Subsidiary II
Subsidiary IIIR/3 4.0B or EDI converter
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House bank
CFM
(based on R/3 4.6C)
IHC
Bank statement
EDI Incoming payments
Bank statement
G/L
RFC
IDoc
Pmnt program
FI
(R/3 4.6C)
PAYRQ
Electronicbank statement
General ledger
RFC
House bank IDoc IDoc
EDI
Outgoing payments
Bank statement Payment program
The ALE functions support data consistency and
data availability in distributed business processes.
System Architecture: Unit Summary
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An IDoc has a predefined structure and serves asan outgoing or incoming document.
For payment orders from the affiliated companies
to the In-House Cash Center you use the message
type PAYEXT with the basic type PEXR2002 and
the process code PEXR as the inbound parameter.
For bank statements from the In-House Cash
Center to the affiliated companies you use the
message type FINSTA with the basic type
FINSTA01 and the process code FINS as the
inbound parameter.
Appendix: Posting Logic for In-House Cash
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Posting Logic for "Internal Payments"
Posting Logic for "Central Payments"
Contents:
100
TR02TR01
Head office
Posting Logic for "Internal Payments"
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TR02TR01
Revenues
1
Company 01
1
212,121
6a
212,121212,121
6a
IHC clearing
6a
212,121 212,121
IHC
212,121
Company 02
3 2
Expenses
2
IHC clearing
6b 3
IHC
212,121
6b
212,121 212,121212,121
212,121212,121
6a
Payment program
F110 generates
payment order
IDoc "PAYEXT"
3
Current acct
Company 02
212,121 + 212,121 -
Current acct
Company 01
5b
4a 4b
5a
Generation of internal
bank statement creates
IDoc "FINSTA"
Pmnt trans.clearing IHC
PayablesReceivables
7b
7b7a
7a
212,121 212,121
212,121 212,121
IHCIHC
FI FI
Bankstatement
Bankstatement
Clear
clearing
account
Clear
customer
account 6b6a
End-of-day processing:
General ledger transfer
6
External
TR01
Head office
Posting Logic for "Central Payments"
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TR01
External
2 1
Expenses
1
IHC clearing
5 2
IHC bank
323,232
5
323,232 323,232323,232
323,232323,232
Payment program
F110 generates
3
323,232 -
Current acct
Company 01
4
3
Generation of internal
bank statement creates
IDoc "FINSTA"
Pmnt trans.clearing IHC
86
323,232 323,232
IHCIHC
FI FI
Clear
clearing
account 5
End-of-day processing:General ledger transfer 8
Entry in
payment
request
table
3
Pmnt program
F111 6
Partner bank