AGENDA

GLTC Board of Directors Meeting Wednesday July 2, 2014

8:30 AM, GLTC 1301 Kemper Street 1) Public Comment

2) Consideration of Approval:

a) June 4, 2014 minutes

3) Staff Reports: a) May Financial Statements b) May Ridership and Operational Goals c) Capital Projects d) Management Report e) Kemper Street Transfer Center update

4) Routes 6, 7 & 8 realignments

5) O&M Subcommittee Report

6) President’s Report 7) Other Business 8) Adjourn Please call in advance if you are unable to attend the meeting (Natalie Wilkins @ 455.4010 or Karen Walton @ 455.5084). Please bring this packet with you to the meeting. If you need to leave early, please advise the President at the start of the meeting, as we might need to adjust the agenda.

Go Green! Ride Blue! With GLTC Draft Minutes

Greater Lynchburg Transit Company (GLTC) BOARD OF DIRECTORS MEETING

June 4, 2014 8:30 a.m.

A meeting of the Board of Directors of the Greater Lynchburg Transit Company was held on Wednesday, June 4, 2014 the GLTC office, 1301 Kemper Street, Lynchburg, Virginia. Board members attending were: Peggy Whitaker, Jack Hellewell, Dr. Jim Mundy, Jennifer Martin, Jan Walker, Christian DePaul, and Lee Beaumont. Absent: Greg Daniels and Kim Payne. Staff members attending were: Karen Walton, Gary Paris, Millie Martin, and Natalie Wilkins. Visitors to the meeting included Gareth McAllister (Wendel) and Alicia Petska from the News and Advance. Ms. Whitaker called the meeting to order at 8:30 a.m. and asked if there were any visitors present. As there were none, she asked for public comment.

Public Comment:

There was no public comment.

Consideration of Approval of the board minutes: Ms. Whitaker asked for the consideration of approval of the board minutes of May 7, 2014. Mr. Hellewell made a motion to accept the minutes. Dr. Mundy seconded the motion and the vote was unanimously carried.

Staff Reports:

April Financial Statements

Ms. Walton stated that revenue is on track. She also stated that the farebox recovery rate is doing extremely well 19% for the month and 17% YTD. GLTC is looking well financially. We had a small hiccup at the end of April and requested $282,000 from our reserves. This loan has already been paid back.

Overall, things are looking good and GLTC should end the year on track.

April Ridership and Operational Goals

Ms. Walton stated that fixed route ridership continues to do well with ridership up 3.7% for the month and 8% for the year. She is still concerned about the paratransit ridership metrics. Although ridership has decreased, the costs are not decreasing. Preliminary research says that this could be due to the paratransit riders who live on the outskirts of the City limits. GLTC will continue to work to find a solution to this issue.

Capital Projects

Ms. Walton and Ms. Martin are continuing to spend down the capital grants and follow up with FTA on a regular basis.

Management Report

Ms. Walton and Mr. Paris provided an update on the bus stop shelter installation. To date, ten sheltershave been installed over the last two months and are planning to continue until all of the shelters stored in the bus yard are out on the routes. Weather permitting, this should be accomplished by year’s end.

Ms. Walton stated that GLTC is still working on realigning the routes from the new transfer center. Once the dust settles, there will be more tweaking of the routes to make the connections more efficient. Mr. Beaumont suggested posting signs on the bus stops that will no longer be served by the Plaza. Mr. Paris and Ms. Wilkins will work on this project.

Ms. Wilkins provided an update regarding the marketing of the new transfer center. Over 40 people have RSVP’d to date and follow up calls will be made to political officials and dignitaries. GLTC plans to recognize long time riders and retired employees along with the winners of the Art on the Bus contest. A media blitz is also planned to celebrate the grand opening/40th anniversary.

Ms. Walton stated that GLTC is working on a new website which is much neater, cleaner, and more user- friendly for our customers.

Kemper Street Transfer Center Update

Mr. McAllister provided a brief update of the transfer center. He stated that the cobblestone replacement has been halted until after the grand opening. He has acquired the Certificate of Occupancy for the property.

O&M Subcommittee Report

Mr. Beaumont stated that there is no report at this time; however the subcommittee, they will meet again on June 17.

President’s Report

There was no report.

As there was no further business, the meeting adjourned at 8:54 a.m.

Secretary/Treasurer

GLTC Board Item Summary

MEETING DATE: 7.2.14 AGENDA ITEM NO.: 3a CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: FY14 Financial Statements – May

SUMMARY: Attached are the financial statements for May. For the month of May our revenue was strong. Our farebox revenue was a little under projection, probably due to the free ride day on May 6th, though for the year it is still a decent 8% over what was budgeted. Both the Central Virginia Community College and the Lynchburg College contracts are doing well and they have both asked to continue the arrangements. YTD we are 4% over revenue projections. Expense wise we are coming in just under projections. We have done an excellent job in finding efficiencies in our contracts and trimming back unnecessary costs. Both medical and liability insurance rates came in under projections, and it looks to be that way again for FY15. CONTACT(S): Karen Walton ATTACHMENT(S): May Financial Statements

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.INCOME STATEMENTAS OF MAY 31, 2014

MONTH TO DATE YEAR TO DATE FY2014 FY2014 FY2014 FY2014

MAY MAY % YTD YTD %ACTUAL BUDGET VAR ACTUAL BUDGET VAR

REVENUE

FRT Passenger Revenue 72,300$ 79,180$ -9% 936,598$ 870,980$ 8% DRT Passenger Revenue 8,199 7,744 6% 74,638 85,179 -12% Contracts (LC Access) 2,476 2,175 12% 25,261 21,746 16% Contracts (CVCC Access) 2,063 - 100% 10,315 - 100% Liberty University Revenue 189,189 107,933 75% 1,001,470 1,079,329 -7% Other Contract Revenue 972 4,067 -76% 12,544 44,733 -72% Non-Operating Revenue 71 2,083 -97% 41,144 22,917 80% Advertising Revenue 5,715 5,417 5% 38,688 59,583 -35% City Operating Assistance 99,520 99,520 0% 1,094,719 1,094,719 0% County Operating Assistance 4,791 5,690 -16% 52,701 62,592 -16% State Operating Assistance 189,306 115,594 64% 1,483,885 1,271,529 17% Federal Operating Assistance 164,477 153,778 7% 1,809,243 1,691,558 7%

TOTAL REVENUE 739,079$ 583,179$ 27% 6,581,206$ 6,304,864$ 4%

EXPENSES

FIXED ROUTE Operator Labor 120,167$ 109,785$ 9% 1,453,560$ 1,207,634$ 20% Operator-Overtime 11,249 10,027 12% 59,296 110,300 -46% Other Salaries & Wages 14,089 18,379 -23% 153,261 202,164 -24% Supervisors-Overtime 2,213 1,350 64% 14,092 14,850 -5% Fringe Benefits 66,245 85,718 -23% 902,611 942,893 -4% TOTAL FIXED ROUTE 213,964$ 225,258$ -5% 2,582,820$ 2,477,840$ 4%

DEMAND RESPONSE Operator Labor 24,368$ 22,419$ 9% 246,996$ 246,611$ 0% Operator-Overtime-PTS 270 458 -41% 2,650 5,042 -47% Other Salaries & Wages 7,737 5,431 42% 84,217 59,744 41% Fringe Benefits 14,813 17,144 -14% 179,351 188,579 -5% TOTAL DEMAND RESPONSE 47,187$ 45,452$ 4% 513,214$ 499,975$ 3%

MAINTENANCE Other Salaries & Wages 49,553$ 45,557$ 9% 506,274$ 501,131$ 1% Inspection&Maint,Srvc-Overtime 2,341 1,804 30% 22,867 19,843 15% Fringe Benefits 23,795 28,573 -17% 284,255 314,298 -10% Fuel & Lubricants 59,428 78,192 -24% 759,990 860,108 -12% Tires & Tubes 843 4,012 -79% 46,714 44,134 6% Other Materials & Supplies 21,233 25,642 -17% 282,963 282,057 0% TOTAL MAINTENANCE 157,193$ 183,779$ -14% 1,903,063$ 2,021,570$ -6%

ADMINISTRATION Other Salaries & Wages 16,441$ 17,158$ -4% 183,509$ 188,741$ -3% Fringe Benefits 7,403 11,429 -35% 98,581 125,719 -22% Services 36,086 36,119 0% 415,650 397,307 5% Utilities 7,897 9,750 -19% 96,641 107,250 -10% Casualty & Liability Expenses 14,959 25,500 -41% 256,012 280,500 -9% Other Materials & Supplies 534 3,341 -84% 22,492 36,747 -39% Miscellaneous 4,204 7,042 -40% 29,969 77,458 -61% TOTAL ADMINISTRATION 87,524$ 110,338$ -21% 1,102,853$ 1,213,723$ -9%

TOTAL EXPENSES 505,868$ 564,828$ -10% 6,101,950$ 6,213,108$ -2%

NET INCOME/(LOSS) 233,211$ 18,351$ 1171% 479,257$ 91,756$ 422%

CENTRAL VIRGINIA TRANSIT MANAGEMENT CO INC.COMPARATIVE INCOME STATEMENTAS OF MAY 31, 2014

MONTH TO DATE YEAR TO DATE FY2014 FY2013 FY2014 FY2013

MAY MAY % YTD YTD %ACTUAL ACTUAL VAR ACTUAL ACTUAL VAR

REVENUE

FRT Passenger Revenue 72,300$ 77,312$ -6% 936,598$ 900,020$ 4% DRT Passenger Revenue 8,199 3,888$ 111% 74,638 79,842 -7% Contracts (LC Access) 2,476 2,175$ 14% 25,261 21,746 16% Contracts (CVCC Access) 2,063 -$ 100% 10,315 - 100% Liberty University Revenue 189,189 191,171$ -1% 1,001,470 1,162,567 -14% Other Contract Revenue 972 740$ 31% 12,544 27,648 -55% Non-Operating Revenue 71 144$ -51% 41,144 16,004 157% Advertising Revenue 5,715 3,211$ 78% 38,688 51,541 -25% City Operating Assistance 99,520 114,105$ -13% 1,094,719 1,255,157 -13% County Operating Assistance 4,791 4,791$ 0% 52,701 52,701 0% State Operating Assistance 189,306 120,393$ 57% 1,483,885 1,314,548 13% Federal Operating Assistance 164,477 153,778$ 7% 1,809,243 1,691,557 7%

TOTAL REVENUE 739,079$ 671,708$ 10% 6,581,206$ 6,573,332$ 0%

EXPENSES

FIXED ROUTE Operator Labor 120,167$ 111,113$ 8% 1,453,560$ 1,202,262$ 21% Operator-Overtime 11,249 39,194 -71% 59,296 242,603 -76% Other Salaries & Wages 14,089 14,646 -4% 153,261 178,737 -14% Supervisors-Overtime 2,213 2,794 -21% 14,092 14,961 -6% Fringe Benefits 66,245 109,305 -39% 902,611 804,343 12% TOTAL FIXED ROUTE 213,964$ 277,052$ -23% 2,582,820$ 2,442,905$ 6%

DEMAND RESPONSE Operator Labor 24,368$ 23,778$ 2% 246,996$ 225,971$ 9% Operator-Overtime-PTS 270 1,161 -77% 2,650 4,485 -41% Other Salaries & Wages 7,737 7,176 8% 84,217 72,589 16% Fringe Benefits 14,813 20,731 -29% 179,351 148,759 21% TOTAL DEMAND RESPONSE 47,187$ 52,847$ -11% 513,214$ 451,805$ 14%

MAINTENANCE Other Salaries & Wages 49,553$ 47,878$ 3% 506,274$ 505,333$ 0% Inspection&Maint,Srvc-Overtime 2,341 4,999 -53% 22,867 22,578 1% Fringe Benefits 23,795 34,664 -31% 284,255 259,142 10% Fuel & Lubricants 59,428 53,875 10% 759,990 763,118 0% Tires & Tubes 843 254 232% 46,714 16,640 181% Other Materials & Supplies 21,233 32,894 -35% 282,963 247,015 15% TOTAL MAINTENANCE 157,193$ 174,564$ -10% 1,903,063$ 1,813,827$ 5%

ADMINISTRATION Other Salaries & Wages 16,441$ 20,972$ -22% 183,509$ 162,968$ 13% Fringe Benefits 7,403 12,898 -43% 98,581 79,998 23% Services 36,086 28,218 28% 415,650 353,719 18% Utilities 7,897 5,084 55% 96,641 104,826 -8% Casualty & Liability Expenses 14,959 15,178 -1% 256,012 263,293 -3% Other Materials & Supplies 534 3,529 -85% 22,492 27,214 -17% Miscellaneous 4,204 2,232 88% 29,969 24,023 25% TOTAL ADMINISTRATION 87,524$ 88,110$ -1% 1,102,853$ 1,016,043$ 9%

TOTAL EXPENSES 505,868$ 592,570$ -15% 6,101,950$ 5,724,575$ 7%

Reserve Transfer -$ 4,167$ -100% -$ 45,834$ -100%

NET INCOME/(LOSS) 233,211$ 74,971$ 211% 479,257$ 802,923$ -40%

Greater Lynchburg Transit Company, Inc.Balance SheetMay FY 2014

FY 2014 FY 2013 Difference

ASSETS

Cash - GLTC -$ 32,505$ (32,505)$ Cash - Capital 255,653 232,513 23,140 Accounts Receivable 100,309 - 100,309 TOTAL CURRENT ASSETS 355,962$ 265,018$ 90,944$

Tangible Property 36,829,851$ 29,864,201$ 6,965,650$ Accumulated Depreciation (10,667,885) (8,693,577) (1,974,308) NET FIXED ASSETS 26,161,966$ 21,170,624$ 4,991,342$

TOTAL ASSETS 26,517,928$ 21,435,642$ 5,082,286$

LIABILITIES AND CAPITAL

Accounts Payable - Miscellaneous 83,919$ -$ 83,919$ TOTAL LIABILITIES 83,919 - 83,919

Capital Stock 5 5$ Accumulated Income/(Loss) Prior Years 20,426,215 19,854,286 571,929 Accumulated Income/(Loss) Current Year 6,007,789 1,581,351 4,426,438 TOTAL CAPITAL 26,434,009$ 21,435,642$ 4,998,367$

TOTAL LIABILITIES AND CAPITAL 26,517,928$ 21,435,642$ 5,082,286$

GREATER LYNCHBURG TRANSIT COMPANY, INC.INCOME STATEMENTAS OF MAY 31, 2014

FY2014 FY2014ACTUAL ACTUAL

MAY YTD

REVENUE

Operating Assistance Revenue 792,502$ 4,634,240$ Money Paid to CVTMCI (792,502) (4,634,240) Federal Grant Revenue 275,124 4,793,884 Local Grant Revenue 34,527 1,224,033

TOTAL REVENUE 309,651$ 6,017,917$

EXPENSES

Depreciation -$ -$ Repairs - Capital - 10,128$ Other Miscellaneous Expense - - TOTAL EXPENSES -$ 10,128$

NET INCOME/(LOSS) 309,651$ 6,007,789$

Central VA Transit Management Company Inc.Balance SheetMay FY 2014

FY 2014 FY 2013 Difference %

ASSETS

Cash 350,919$ 544,858$ (193,939)$ -36% Cash - OPEB 57,058 46,006 11,052 24% Working Funds 150 150 - 0% Accounts Receivable 341,857 30,731 311,126 1012% Materials and Fuel 187,469 223,697 (36,228) -16% TOTAL CURRENT ASSETS 937,453$ 845,442$ 92,011$ 11%

Tangible Property 12,382$ 12,382$ -$ 0% Accumulated Depreciation (12,382) (12,382) - 0% NET FIXED ASSETS -$ -$ -$ N/A

Prepayments 113,988 154,798 (40,810) -26%

TOTAL ASSETS 1,051,440$ 1,000,239$ 51,201$ 5%

LIABILITIES AND CAPITAL

Accounts Payable - Trade 63,846$ 62,001$ 1,845$ 3% Wages Payable 54,430 46,012 8,418 18% Other Payroll Liabilities 201,101 130,910 70,191 54% Advance Payments 252,806 (63,202) 316,009 -500% TOTAL LIABILITIES 572,183 175,721 396,462 226%

Accumulated Income/(Loss) Prior Years - (74,239) 74,239 -100% Accumulated Income/(Loss) Current Year 479,257 802,923 (323,666) -40% Restricted Reserve - 95,834 (95,834) -100% TOTAL CAPITAL 479,257$ 824,518$ (345,262)$ -42%

TOTAL LIABILITIES AND CAPITAL 1,051,440$ 1,000,239$ 51,200$ 5%

GLTC Board Item Summary

MEETING DATE: 7.2.14 AGENDA ITEM NO: 3b CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: May Ridership & Operational Goals

SUMMARY: Our May metrics look very good. Though our monthly percentages tend to be up and down, our YTD percentages show increases in ridership for both CoL and LU, and decreases in Costs per hour and passenger. We are investigating why our costs per mile are up. Our revenue miles and hours are considerably less than they were in May of 2013, but in looking at LU’s 11% decrease in ridership, I’m going to guess that LU had an extra week of school in May last year. For the month of May, paratransit ridership and costs are down. This is the second month in a row that our costs were down so we are cautiously confident that the changes to bring down costs are starting to pay off. Attachment: May & YTD metrics CONTACT(S): Karen Walton

-42.2%-26.1%

-12.8% -16.7%-8.0% -4.1%-9.7% -10.6%-1.8% -7.0%-5.2% 22.1%

-10.2% 6.1%-8.5% 1.8%

RIDERSHIP Current Prior CurrentPrior Year Year YTD YTD

Current Percent

$6.68$64.57$39.19

Year ChangeCurrent

YTD142,056

14,70721,665

1.475.47$

60.85$ 38.50$

1.636.59$

67.06$ 41.09$

1.60$6.25

$60.23$37.59

May-14

Sunday Service DaysHoliday Service Days

Snow Routes

Revenue Miles FRRevenue Hours FR

Prior Year14,794

1,4542,373

Cost/HourCost/Passenger

Farebox Recovery

Cost/HourCost/Passenger

Revenue MilesRevenue HoursPassenger BoardingsPass Revenue HourCost/Mile

ParatransitMay-14

Percent

0 0

Weekday Service DaysSaturday Service Days

Fixed Route Current

00

Year

2150

14.916.11$

64.74$ 4.34$

114,03876,70037,338

$60.17$2.74

$7.26

46,849Prior Year

0

224

81,0827,647 5,654

Change

30.926.52

629,51077,884

800,747

-7.1%

7.6%

64.87$

73,8612,215,455

878,7731,336,682

2,407,961943,381

18.8%

-36.9%15.62%

5.4%8.7%

9.6%

52.71

3.1%9.0%

8.8%18.4%

2.16$

Passenger/HourCost/Mile

Passenger BoardingsTotal City TripsLiberty Campus Trips -11.0%

47.2%

90,80333,225

21.94

124,028

12,9011,3382,144

170,54915,33024,231

Percent Change

7.4%1,464,580

18.78$

29.995.98$

-21.3%-8.7%

1.7017.2%

-18.8%

16.8%

-21.4%

Percent Change

CurrentYTD YTD

Prior

0

25452

0

25453

0

000

Prior YTD

1.58

GLTC Board Item Summary

MEETING DATE: 7.2.14 AGENDA ITEM NO.: 3c CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: May 2013 Capital Report

SUMMARY: We continue to draw down on our capital grants and work with FTA on our new grants. Recently a notice came out about a new grant called Ladders of Opportunity. This is a capital grant, and after discussion with DRPT, the O&M Subcommittee, and our architects, we have decided to put in for the funding for the items on our alternative list which includes the training pad and lifts. CONTACT(S): Millie Martin and Karen Walton ATTACHMENT(S): Capital Report

GLTC CAPITAL GRANTS

FEDERAL STATE 5/31/2014GRANT# PROJECT# DESCRIPTION FEDERAL STATE LOCAL TOTAL Balance

VA-95-X110 73009-30 REAL ESTATE APPRAISALS (STP) 4,000$ 800$ 200$ 5,000$ 4,100$ Amendment1-Pending 73009-30 30%ENG/DESIGN-ADMIN/MAINTENA 492,000$ 98,400$ 24,600$ 615,000$ 34,791$ Amendment1-Pending ENG/DESIGN-ADMIN/MAINTENANCE 960,000$ 192,000$ 48,000$ 1,200,000$ 1,200,000$ Executed 5/19/14 73014-32 PURCHASE SUPPORT VEHICLES (1) 29,200$ 4,015$ 3,285$ 36,500$ 36,500.00$ Executed 5/19/14 73014-35 PURCHASE SHOP EQUIPMENT 110,878$ 15,246$ 12,472$ 138,596$ 138,596.00$ Executed 5/19/14 73014-33 PURCHASE RPLCMT BUS <30FT(3) 350,395$ 70,079$ 17,520$ 437,994$ 437,994.00$ Executed 5/19/14 73014-34 PURCHASE EXPANSION BUS,30FT 116,799$ 16,060$ 13,140$ 145,999$ 145,999.00$ Rev 3 -FY14grant 73014-31 REHABILITATE/REBUILD BUSES (1) 129,753$ 25,951$ 6,488$ 162,192$ 162,191.00$ Rev 3 -FY14grant 73011-22 BUY REPLACEMENT 35-FT BUS 1,950,090$ 390,018$ 97,504$ 2,437,612$ -$ Rev 3 -FY14grant 73011-23 BUY REPLACEMENT <30 FT BUS 220,226$ 44,045$ 11,011$ 275,282$ -$ Rev 3 -FY14grant 73011-24 BUY <30FT BUS FOR EXPANSION 415,334$ 55,032$ 48,802$ 519,168$ 178,227$

4,778,675$ 911,646$ 283,022$ 5,973,343$ 2,338,398$

VA-95-X122 73012-35 ENG/DESIGN-BUS TERMINAL 737,422$ 99,552$ 84,804$ 921,778$ 257,218$ EXECUTED 1/13/13 73012-36 CONSTRUCT-BUS TERMINAL 5,617,782$ 758,401$ 646,045$ 7,022,228$ 561,777$ EXECUTED 1/13/13 73012-37 CONSTRUCT-BUS PASSENGER SHELTE 41,069$ 5,544$ 4,723$ 51,336$ 45,586$ EXECUTED 1/13/13 73011-25 ACQUIRE-BUS ROUTE SIGNING 18,000$ 2,385$ 2,115$ 22,500$ 7,550$ EXECUTED 1/13/13 73012-39 BUY ASSOC CAP MAINT ITEMS 9,479$ 1,280$ 1,090$ 11,849$ 1,283$ EXECUTED 1/13/13 73011-26 ACQUIRE-SHOP EQUIPMENT 9,440$ 1,251$ 1,109$ 11,800$ 7,867$ EXECUTED 1/13/13 73011-27 ACQUIRE-MISC SUPPORT EQUIPMEN 6,400$ 848$ 752$ 8,000$ 832$ EXECUTED 1/13/13 73012-38 PURCHASE RADIOS 144,000$ 19,440$ 16,560$ 180,000$ 838$ EXECUTED 1/13/13 73011-28 PURCHASE MISC COMMUNICATIONS 36,000$ 4,770$ 4,230$ 45,000$ 45,000$ Revision - new ALI REHABILITATE FARE COLLECTION EQ 12,000$ 2,400$ 600$ 15,000$ -$ EXECUTED 1/13/13 73012-40 PREVENTIVE MAINTENANCE 55,601$ 11,120$ 2,780$ 69,501$ 64,681$

6,687,193$ 906,991$ 764,808$ 8,358,992$ 992,632$

2013/14 CAPITAL 73013-36 ACQUIRE-FURN/GRAPHICS 141,984$ 19,523$ 15,973$ 177,480$ PENDINGPENDING 73013-36 ACQUIRE-MISC BUS STATION EQUIP 258,016$ 35,477$ 29,027$ 322,520$ PENDING

73013-37 ACQUIRE-SUPPORT VEHICLES 56,154$ 7,721$ 6,317$ 70,192$ PENDING73013-38 ENG/DESIGN ADMIN/MAINTENANCE 191,000$ 26,263$ 21,487$ 238,750$ PENDING73013-42 ACQUIRE-SHOP EQUIPMENT 20,000$ 2,750$ 2,250$ 25,000$ PENDING73013-43 ACQUIRE-MOBILE FARE COLL EQUIP 55,480$ 7,629$ 6,241$ 69,350$ PENDING73013-44 ACQUIRE-ADP SOFTWARE 56,000$ 7,700$ 6,300$ 70,000$ PENDING73013-45 ACQUIRE-MOBILE SURV/SECURITY EQ 56,000$ 7,700$ 6,300$ 70,000$ PENDING73013-39 ACQUIRE-BUS PASSENGER SHELTERS 64,354$ 8,849$ 7,239$ 80,442$ PENDING73013-40 BUY ASSOC CAP MAINT ITEMS 106,263$ 14,611$ 11,955$ 132,829$ PENDING73013-41 REHAB/REBUILD 40-FT BUS 280,000$ 96,000$ 24,000$ 400,000$ PENDING73014-29 PURCHASE SPARE PARTS-ACM 35,120$ 4,829$ 3,951$ 43,900$ PENDING73014-30 PURCHASE PASSENGER SHELTERS 86,594$ 11,906$ 9,742$ 108,242$ PENDING73014-31 REHABILITATE/REBUILD BUSES (1) 206,247$ 41,249$ 10,313$ 257,809$ PENDING

1,613,212$ 292,207$ 161,095$ 2,066,514$ PENDING

2015 CAPITAL CONSTRUCT- ADMIN/MAINT FACILIT 22,400,000$ 3,080,000$ 2,520,000$ 28,000,000$ PENDINGPENDING PURCHASE-PASSENGER SHELTERS 44,455$ 6,113$ 5,001$ 55,569$ PENDING

BUY ASSOC CAP MAINT ITEMS 84,000$ 11,550$ 9,450$ 105,000$ PENDINGACQUIRE-SUPPORT VEHICLES 60,735$ 8,351$ 6,833$ 75,919$ PENDINGREHAB/REBUILD BUSES 64,000$ 8,800$ 7,200$ 80,000$ PENDING

22,653,190$ 3,114,814$ 2,548,484$ 28,316,488$ PENDING

Deobligated by State

GLTC Board Item Summary

MEETING DATE: 7.2.14 AGENDA ITEM NO.: 3d CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Management Report

Shelter Update This month shelters have been installed on:

• Campbell Ave @ the Dollar Store • Rivermont & Victoria • Dialysis Center

In addition we have reached an agreement with Liberty Inn owners for the shelter pad and installation. The current construction contractor will install the shelter pad and then we will install the shelter 10 days after the concrete pad is poured. Our next group of shelters in early July will be Fairview Community Center, the Free Clinic and Atherholt Medical Center. Website New website is about 80% complete. It looks a lot neater and professional. Probably this month I will have the staff look at and give suggestions. Next I will ask both the Customer Service Advisory Committee & the ADA Advisory Committee to look at it from the rider perspective. Finally after we incorporate those ideas, I will send the Board a link for any final comments/suggestions. Audit The auditors have started their yearly end of the year examination of GLTC finances and procedures. In addition, DRPT will be starting their triennial examination toward the end of summer. Our Federal Triennial is not until next year. CONTACT(S): Karen Walton

GLTC Board Item Summary

MEETING DATE: 7.2.14 AGENDA ITEM NO.: 3e CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Kemper Street Transfer Center update Written summary and financial update are attached.

A) Punch list

B) Greyhound & Valley Metro

C) Parking Lot

D) Board Room usage CONTACT(S): Gareth McAllister, Karen Walton

ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT

140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com

GLTC PROJECT STATUS REPORT AS OF 27 June 2014

1. Current Status :

a. Building:

i. Punch-list items being addressed ii. Owner complaints being addressed as they are discovered and reported

iii. Waiting on internet service at the building, so final training of building systems can occur (anticipate 30 -45 days from grand opening date).

b. Site around building: i. Cobblestone work continuing

ii. Additional yard drain being scheduled for installation in the landscape area near Kemper Street entrance

iii. Punch-list items being addressed

2. Next Two Weeks Look-Ahead:

a. Commissioning of building systems and working out all bugs in any of the systems b. Street area closed between the bus entry and car entry on Kemper Street (Cobblestones) c. Cobblestones continuing

3. Most important issues that are outstanding on the project: a. Cobblestone work b. Internet access (Owner’s requirement) c. Final inspections and punch-list d. Final Certificate of Occupancy e. Warranty items transmitted to owner f. Training items conducted with owner’s staff g. Close-out documents

ARCHITECTURE ENGINEERING PLANNING ENERGY SERVICES CONSTRUCTION MANAGEMENT

140 John James Audubon Pkwy, Suite 201, Buffalo, NY 14228 p 716.688.0766 f 716.625.6825 w wendelcompanies.com

4. Financial Update:

CONTINUATION SHEET AIA DOCUMENT G702AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing APPLICATON NO. 4.00 Contractor's signed certificatin is attached. APPLICATION DATE: 4/20/2012In tabulations below, amounts are stated to the nearest dollar. PERIOD TO: 4/30/2012Use Column I on Contracts where variable retainage for line itmes may apply. PURCHASE ORDER NO:

A B C D E F H I

FROM PREVIOUS

APPLICATION (D+E)

THIS PERIOD % of Individual

Line Item Payout

(Without Retainage)

% of Total

Contract Value

(Original Bid)

% of Overall Project Pay

Request Including Retainage

(Original Bid) 100 GENERAL COST 319,076 294,410 0 0 294,410.00 92.3% 24,666.00 14,720.50 87.66% 4.69% 4.33%130 PHASE 1 - RR ACCESS ROAD 176,113 176,113 0 176,113.00 100.0% - 8,805.65 95.00% 2.59% 2.59%160 PHASE 2A & 3 - CANOPY/BUILDING 4,338,339 4,221,265 76,682 0 4,297,947.00 99.1% 40,392.00 247,276.30 93.37% 63.83% 63.23%585 ELECTRICAL-see attached 649,779 640,189 7,390 0 647,579 99.7% 2,200.00 32,378.95 94.68% 9.56% 9.53%670 CANOPY 135,630 132,791 2,209 0 135,000 99.5% 630.00 6,750.00 94.56% 2.00% 1.99%715 SITE 184,294 182,253 0 182,724 99.1% 1,570.00 9,112.65 94.20% 2.71% 2.69%760 PHASE 2B-KEMPER STREET 261,521 261,521 0 0 261,521.00 100.0% - 13,076.05 95.00% 3.85% 3.85%820 PHASE 4 - KEMPER ST COBBLES 306,051 61,209.00 - - 61,209.00 20.0% 244,842.00 3,060.45 19.00% 4.50% 0.90%875 PHASE 5 - ADDITIONAL PARKING 610,432 608,432 2,000 0 610,432.00 100.0% - 30,521.60 95.00% 8.98% 8.98%950 PHASE 6 - BUCHANAN ST/OVERLAYS 135,516 135,216 0 0 135,216.00 99.8% 300.00 6,760.80 94.79% 1.99% 1.99%

SUB TOTAL 6,796,827 6,398,355.00 86,072.00 - 6,484,427.00 95.4% 312,400.00 388,160.70 89.69% 100.00% 95.40%Change

Ordeer % of

Original Contract

Sum1005 CHANGE ORDERS 555,352 542,306 13,047 0 555,353 100.0% -1 27,768 8.17%

GRAND TOTAL 7,352,179 6,940,660.87 99,119.00 - 7,039,779.87 95.8% 312,399.23 415,928.34

GLTC Total Budget Summary

Grand Total Budgeted 8,014,659.63

C.L. Lewis Bid including all Alternates 6,796,827.00 Change Orders Approved 555,352.10

C.L. Lewis Adjusted Contract Sum Total 7,352,179.10

Original Construction Contingency 0.12 986,732.63 % of ContingencyPlus left over from Hazardous Material Abatement (Now Completed) - Change Orders (555,352.10) 56.3%

Balance 431,380.53

Wendel & Wiley Wilson Design & Schedule Changes Based on Revised Project Budget: 85,000.00 (85,000.00)

Balance -

Estimated FF&E Cost: 78,100.00 (Now includes the Automated Vehicle Locator system not previously included) Acutal Cost to date (177,480.00)

Balance (99,380.00)

Estimated Special Inspections Project Cost: 68,000.00 Acutal Cost to date (24,368.00)

Balance 43,632.00

Grand Total Balance 7,727,811.63

BALANCE TO FINISH

(C - G)

RETAINAGE (IF VARIABLE

RATE)

G ITEM NO.

DESCRIPTION OF WORK SCHEDULED VALUE

WORK COMPLETED MATERIALS PRESENTLY

STORED (NOT IN D OR E)

TOTAL COMPLETED AND STORED

TO DATE (D+E+F)

% (G ÷ C)

GLTC Board Item Summary

MEETING DATE: 7.2.14 AGENDA ITEM NO.: 4 CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: Routes 6, 7, & 8 Realignment

Please see attached maps for recommendations on combining Routes 6&7, and also lengthening Route 8. CONTACT(S): Dennis Dorsey & Allen Robey

_̂

FORT

29 EXS29 EXNLAKESIDE

12TH

CAMPBELL

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Legend_̂ Fort Hill Village Shopping Center Transfer Point

Proposed Route 6/7Existing Route 6Existing Route 7Roads

Proposed Route 6/7

_̂

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RLAK

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460 BYE

460 BYW

501 EXS 501 EXN

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Legend

_̂ Fort Hill Village Shopping Center Transfer Point

Proposed Route 6 CirculatorExisting Route 6Roads

Proposed Route 6 Circulator

Route 4E will discontinue service to Kohls and Lynchburg Regional Airport if Route 6 Circulator is approved.

_̂

501 E

XS50

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Legend_̂ Fort Hill Village Shopping Center Transfer Point

Proposed Route 7 CirculatorProposed Route 6/7Route 7Roads

Proposed Route 7 Circulator

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LegendExisting Route 7Route 7 Star Tek ExtensionRoads

Route 7 Proposed Extension to Star Tek

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CONFEDERATE

PLEASANT VIEW

HILLSIDE

STANDISH

LEGACY OAKS

OLD L

ANGH

ORNE

DAVIS CUP

INDUSTRIAL

RAINBOW

PILGRIM

THREE CREEKS

BEVERLY

CARTER

GRIFFIN

KETTERING

HAMPDEN

MIDLAND

BREVARD

KULMAN

8THWILSON

TATE SPRINGS

501 E

XN

CLIFF

1ST

13TH

501 E

XS

13TH

CARR

OLL

3RD6TH

2ND

LegendProposed Route 8Existing Route 8Roads

Proposed Route 8 (8A & 8B)

GLTC Board Item Summary

MEETING DATE: 7.2.14 AGENDA ITEM NO.: 5 CONSENT: REGULAR: x CLOSED SESSION: (Confidential) ACTION: INFORMATION: x ITEM TITLE: O&M Facility Subcommittee Update

A) Subcommittee meeting of June 17, 2014 B) No Further Action Required letter from the VADEQ for the current O&M Facility

CONTACT(S): Lee Beaumont

Greg Daniels

Peggy Whitaker

Lee Beaumont

Jennifer Martin

Jack Hellewell

James Mundy Jan Walker Kim Payne

Christian DePaul

Meeting DateTerm date

10/31/2015Term date

10/30/2015Term date

10/31/2015Term date

10/30/2014Term date

10/30/2016Term date

10/30/2014Term date

10/30/2016Term date

10/30/2014Term date

10/30/20161/8/2014 P P P P P P P P A2/5/2014 P P P P P P P P P3/5/2014 P P P P P P P P P4/2/2014 P P P P P P P P P5/7/2014 P A P P P P P A P6/4/2014 A P P P P P P A P

business trips, and emergency work assignments. If you are absent and one of the above events was the reason, please let NatalieWilkens (455-4010 or nwilkins@gltconline.com) know so she can indicate the reason on the record.

Greater Lynchburg Transit Company Board of DirectorsATTENDANCE LOG

2014 REGULAR (and special) BOARD MEETINGS("P" present - "A" absent)

Note: Attendance is reported to City Council members when considering reappointments, or as requested; as Council requires appointeesto attend 75% of the yearly meetings. Absences may be excused because of illness, death of family member, unscheduled or unforseen

GLTC BOARD OF DIRECTORS

Lee Beaumont , Secretary-Treasurer 592-3315 lbeaumont@liberty.edu Liberty University, 1971 University Blvd, Lynchburg, VA Gregory H. Daniels, President 455-3821 greg.daniels@lynchburgva.gov City of Lynchburg, 900 Church St, Lynchburg, VA 24054 Christian H. DePaul 385-1340 christian.h.depaul@ampf.com Ameriprise Financial Services, 3728 Old Forest Rd, Lynchburg, VA 24502 John “Jack” Hellewell 384-2746 hellewellj@aol.com 4420 Williams Road, Lynchburg, VA 24503 Jennifer Martin 528-4971 jennifer@lacil.org Lynchburg Area Center for Independ Living, 500 Alleghany Ave, Ste 520, Lynchburg, VA 24501 James H. Mundy 846-2778 jmundy@lyncag.org Lynchburg Community Action Group, 926 Commerce St, Lynchburg, VA 24504 L. Kimball Payne 455-3990 kpayne@lynchburgva.gov City of Lynchburg, 900 Church St, Lynchburg, VA 24502 Jan Walker 200-7740 jan.walker@centrahealth.com Centra Health, 1920 Atherholt Rd, Lynchburg, VA 24505 Margaret “Peggy” Whitaker, Vice-President 384-8178 mswhitaker@mindspring.com 1226 Greenway Ct, Lynchburg, VA