FULL PROGRAM - SSO · creating a records management program and staff responsible for implementing...

FULL PROGRAM

JULY 22-25, 2015SHERATON CAPITOL

AUSTIN, TEXASAT

THE

2015 NAGARA | CoSA JOINT ANNUAL MEETING

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Welcome ...............................................1

Host Site ...............................................2

Thank You to Our Sponsors ...............3

Host Boards & Committees ................4

Annual Meeting Schedule ...................5Tuesday 7/21 ............................5Wednesday 7/22 .......................5Thursday 7/23 ...........................7Friday 7/24 .............................. 11Saturday 7/25 .........................18

Schedule at a Glance ........................20

Site Plan .............................................22

Exhibit Space .....................................23

Featured Speakers ............................24& Special Guest

Transportation Information ...............25

Restaurant Information .....................26

2016 Annual Meeting .........................27

Thank You to CoSA’s Corporate ......28Sponsors & Funders

Congratulations to CoSA’s ..............29Awards Recipients

Bring a National Records .................30Forum Close to Home

Welcome!

Welcome to Austin, Texas, the Music Capital of the World! Known for Cowboys

and Honky-Tonks, Austin also hosts a variety of art shows, theatres, libraries, museums, and so much more! Dine Around Austin GroupsBecause it’s all about the BBQ....

Looking to experience the culinary-side of Austin? Looking for a chance to catch up with old friends and meet new acquaintances? Sign up for a Dine Around Austin group at the Registration Desk.

All Dine Around groups leave at 6:30 PM on Wednesday July 22, 2015, right after the early bird reception. Meet at the Registration Desk.

Dine Around: a no-host dinner, coordinated by a Dine Around leader, where participants each pay for their own meals and transportation costs. Dine Arounds are coordinated by the Local Arrangements Committee.

ToursCheck out the Lyndon B. Johnson Presidential Libary--complimentary tours run 9:00 AM-5:00 PM for any of our guests that have free time and show their Annual Meeting Badge.

MusicHave a free night and want to hear sounds from one of thousands of bands and performing artists living in and around Austin? Check out Sixth Street and absorb the atmosphere on your stroll or pop into a venue to receive the full experience!

Friday Night Social Hour Be sure to check out our Social Hour on Friday night in the Landmark Restaurant for a full list of fun things to do and see in the heart of Texas!

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Table of Contents


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Welcome to the Sheraton Austin Hotel at the Capitol our host site for the 2015 Annual Meeting!

Featuring distinctively modern architecture and majestic views of downtown Austin, the Sheraton combines the warm, friendly service with a prime location. A landmark situated in the cultural heart of Austin, Texas, it is next door to the famed Capitol and just steps from the University of Texas, the allure of the Sixth Street/Warehouse District, and Austin’s burgeoning business district. Enjoy the comfort of the Sheraton Austin Hotel at the Capitol and connect with our friendly team, turning our familiar location into your future destination.

Host Site: The Sheraton at the Capitol

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Join the National Association of Government Archives and Records Administrators (NAGARA) and the Council of State Archivists (CoSA) in offering a special thank you to the Sponsors below

for their generous contributions to the 2015 Joint Annual Meeting. It is through support of organizations such as these that we are able to build a strong program. We ask that all Annual Meeting attendees visit with our Sponsors on Thursday in the Exhibit Area and learn about the latest products and services for the archives, information, and records management community. While you visit with our Sponsors, play “Exhibitor Bingo” by visiting all Exhibitors for a chance to win prizes, including a free registration to the 2016 Annual Meeting in Lansing, MI!

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Gold Sponsors

Silver Sponsors


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President: Tanya Marshall, Vermont State Archives & Records AdministrationPresident-Elect: PariSwift,OhioAttorneyGeneral’sOfficeVice President: Cathi Carmack, Tennessee State Library and ArchivesSecretary: Jannette Goodall, City of AustinTreasurer: Galen Wilson, National Archives and Records AdministrationBoard Member: Anne Mills, NASA Glenn Research CenterBoard Member: Arian Ravanbakhsh, National Archives and Records AdministrationBoard Member: Shawn Rounds, Minnesota Historical SocietyBoard Member: Debbie Bahn, Washington State ArchivesBoard Member: Michael Sherman, Chatham County Administrative ServicesBoard Member: Amelia Winstead, Clayton County Department of Information TechnologyBoard Member: Patricia Franks, San Jose State University School of Library & Information SciencePast President: Daphne DeLeon, Nevada State Library and Archives

President: Sarah Koonts, North Carolina State ArchivesPresident-Elect/Vice President: Matt Blessing, Wisconsin Historical SocietySecret./Treas.: Jim Corridan, Indiana Commission on Public RecordsBoard Member: Tanya Marshall, Vermont State Archives & Records AdministrationBoard Member: Steve Murray, Alabama Department of Archives & HistoryBoardMember: PatriciaSmith-Mansfield,UtahStateArchivesandRecordsServicesBoard Member: Michael Strom, Wyoming State ArchivesBoard Member: Sandra Treadway, Library of VirginiaPast President: Matthew Veatch, Kansas State Historical Society

Co-Chair: Bret Adams, Texas State Library and Archives CommissionCo-Chair: John Metz, Library of VirginiaCommittee Member: Casey Coleman, Natinoal Archives & Records AdministrationCommittee Member: Jennifer Cuddeback, LBJ Library, National Archives & Records AdministrationCommittee Member: Jannette Goodall, City of AustinCommittee Member: Doug Rollo, Georgia ArchivesCommittee Member: Laura Saegert, Texas State Library and Archives CommissionCommittee Member: Michael Sherman, Chatham County Administrative ServiesCommittee Member: Caryn Wojcik, State of Michigan, Records Management Services

Chair: Jelain Chubb, Texas State Library and Archives CommissionCommittee Member: Jannette Goodall, City of AustinCommittee Member: Sarah Jacobson, Texas State Library and Archives CommissionCommittee Member: Craig Kelso, Texas State Library and Archives CommissionCommittee Member: Angela Kent, Texas State Library and Archives CommissionCommittee Member: Mike Miller, Austin History CenterCommittee Member: Tiffany Shropshire, Supreme Court of TexasCommittee Member: Sharon Siske-Crunk, Department of AgricultureCommittee Member: Tonia Wood, Texas State Library and Archives CommissionCommittee Member: Shawn Malone, Travis County Records Services

2014-15NAGARAOfficersandBoardofDirectors

2014-15CoSAOfficersandBoardofDirectors

2015 Program Committee

2015 Local Arrangments Committee

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TUES. 7/21TIME TITLE LOCATION

9:00 AM - 5:00 PM CoSA Board of Directors Meeting Part I Tannehill

8:00 AM - 4:00 PM CoSA SERI Workshop Part I (CoSA Members Only) Capitol BuildingSpeakers: Veronica Martzahl, Beth Shields, Michelle Gallinger

A two-day electronic records workshop for staff from state and territorial archives, serv-ing as a follow-up to three week-long electronic records institutes previously conducted by CoSA’s State Electronic Records Initiative. The workshop will allow institute partici-pants the opportunity to report back on their progress, revisit action plans created at the institute, identify existing training needs, and continue building relationships with their colleagues in state and territorial archives with the goal of establishing collaborative projects.

12:00 PM - 6:00 PM NAGARA Board of Directors Meeting Part I Bonnell

WED. 7/22TIME TITLE LOCATION

8:00 AM - 5:00 PM Registration Hours Capitol View Terrace Foyer

9:00 AM - 5:00 PM CoSA Board of Directors Meeting Part II Tannehill

8:00 AM - 1:00 PM NAGARA Board of Directors Meeting Part II Bonnell

8:00 AM - 10:45 AM Pre-Conference WorkshopCoSA SERI Workshop Part II (CoSA Members Only)

Capitol Building

Speakers: Veronica Martzahl, Beth Shields, Michelle Gallinger

(See description for CoSA SERI Workshop Part I above.)

11:00 AM - 4:00 PM CoSA Lunch and Work Session Creekside

1:00 PM - 5:00 PM Pre-Conference WorkshopW2- E-Discovery

Capitol Ballroom A-C

Speakers: Jason R. Baron, Esq. and Ron Hedges, Esq.

Join leading experts in e-discovery outline the latest trends in e-discovery, including on the subject of litigation readiness and legal holds, and the important role that records managers and IT professionals can play in ensuring that public sector institutions meet their legal obligations. They will also address ethical issues that arise from the use of electronic information by attorneys. The 3-hour workshop will include screening of Joe Looby’s “The Decade of Discovery,” a story of the “frontier” of e-discovery and records management.JasonR.Baron,Esq.,oneofthespeakerswhoalsostarsinthefilm,willlead a discussion after the screening.

Annual Meeting Schedule

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WED. 7/22TIME TITLE LOCATION

1:00 PM - 5:00 PM Pre-Conference WorkshopW3-Disaster Preparedness

Capitol View Terrace North

Speakers: Brian McNerney, Olivia Primanis, Kirk Lively

Thisworkshopisspecificallydesignedforanyonewhowantstoensuretheirrecordsareproperlyprotectedandwhattodoiftheygetdamaged.Thefirstportionofthisworkshopwill address types of incidents that may impact service and archival and repository holdings, identify major threats, and discuss measures an organization can take to help prevent and mitigate the effects of various common disasters and emergencies affecting records. The second portion will address things such as what to expect from a disaster recovery vendor/company (what they do and don’t do), what the process involves and who the players are, and factors to consider in making salvage/recovery decisions. Recovery procedures will be discussed for those organizations unable to hire a vendor including a demonstration of techniques staff can use to dry various types of wet materials.

1:00 PM - 5:00 PM Pre-Conference WorkshopW4- Basic Records Management

Capitol View Terrace South

Speakers: Stephanie Garza-Jones, Debra Korty

The records management workshop is designed for both new records managers creating a records management program and staff responsible for implementing an existing program. The presenters will discuss basic records management principles includingretentionscheduling,filesmanagement,vitalrecords,disasterplanning,andelectronic records along with some best practices for these areas.

1:00 PM - 3:00 PM Pre-Conference EventPreservation of Government Records in the Cloud: Open Forum & Demonstration Hosted by TSLAC and Preservica

Lorenzo de Zavala State Archives and Library

Building (1201 Brazos Street)

Speakers: Jack O’Sullivan and Mark Myers

Join Texas State Library and Archives Commission and Preservica for this pre-conference Open Forum to explore and discuss the commercial and technology challenges of preserving government records in the Cloud. The session will include a demonstration of the TSLAC system, a discussion about the use of AWS GovCloud and content Encryption, and examples of how Records Management and Digital Preservation can be integrated with a particular focus on the safe-keeping of long-term (retention times of 10 years +) non-permanent records. (Please note that this is different from the educational program session C7: Capitol Connections--Transfer of Electronic Records of Departing Texas Governor Rick Perry, scheduled for Friday, July 24 from 8:30 a.m. to 10:00 a.m.)

3:00 PM - 3:30 PM Break and Networking Capitol View Terrace Foyer

5:30 PM - 6:30 PM Early Bird Reception Capitol Ballroom E-HJoin with old friends and make new ones, while enjoying light hors d’oeuvres, at our

Early Bird Reception at the Sheraton!6:30 PM - 8:00 PM “Dine Around Austin” (Please refer to page 2) Various Restaurants

8:00 PM - 9:30 PM After-Hours Preservica User Group Meeting, Dessert and Coffee

Creekside

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THURS. 7/23TIME TITLE LOCATION

8:00 AM - 5:00 PM Registration Hours Capitol View Terrace Foyer

8:00 AM - 10:30 AM Opening Breakfast, Business Meeting, and Plenary Session

Capitol Ballroom A-D

Welcome by the Honorable Steve Adler, Mayor of Austin, and Plenary Session featuring Jason R. Baron, Esq. titled Public Records on Private Networks: Issues & Controversies--Recentheadlineshavespotlightedtheissueofseniorpublicofficialscommunicating via email on private and commercial networks outside of officialrecordkeeping systems. This session will discuss the growing use of “shadow IT” as an issue of concern to open government, and will propose that public sector institutions confront the challenges posed as a matter of information governance.

9:00 AM - 5:00 PM Exhibit Hall Hours Capitol Ballroom E-H

10:45 AM - 12:00 PM Grand Opening of Exhibit Hall Capitol Ballroom E-H

Stop by the Exhibit Area and check out the latest products and services for the archives, information, and records management community. Play “Exhibitor Bingo” by visiting all Exhibitors for a chance to win

a free registration to the 2016 Annual Meeting in Lansing, MI, as well as other prizes provided by our Sponsors and Exhibitors! Lunch will be served at 12:00 PM.

12:00 PM - 1:30 PM SHRAB Lunch CreeksideGrab a boxed lunch in the Exhibit Hall and head to Creekside for the SHRAB lunch.

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1:30 PM - 3:00 PM Concurrent SessionsC1-The Massachusetts Municipal Clerks Archival Education Project


Speakers: Gregor Trinkaus-Randall, Preservation Specialist, Massachusetts Board of Library Commissioners (chair); Michael Comeau, Executive Director, Massachusetts Archives; Kaari Mai Tari, Town Clerk, Westford, Massachusetts

Across the United States municipal clerks are usually appointed or elected. Most have little or no knowledge of records management or archival principles and do not have any idea how to deal with the older records for which they are responsible, let alone the newer, often electronic, records they are creating currently. The Archives Faculty at the Graduate School of Library and Information Science, Simmons College, the Massachusetts Board of Library Commissioners, the Massachusetts Archives, and the Massachusetts Town and City Clerks Associations applied for and were awarded an NHPRC grant to develop and offer an archives and records administration curriculum for municipal clerks in two parts, beginningandadvanced.Afterafirstface-to-facemeeting,allsessionsareonlinewith“in-class” exercises and assignments to address their own records. Topics to be covered in the modules are provenance, original order, and custody; appraisal and acquisition; arrangement and description; preservation; access; and advocacy and outreach. This program is using Massachusetts as a test case for a curriculum that will be available nationally at the end of the grant as a way to ensure the long-term preservation of and access to these historical records. The speakers will address this program from the points of view of the state archives, the grant administration and curriculum development, and a municipal clerk who has had to deal with these issues.

C2-Records Management and Archival Implications of Agency Use of Web Pages and Social Media


Speakers: Ron Hedges, Principal, Ronald J. Hedges LLC (chair); Glen McAninch, Retired Manager of Electronic Records Management Branch, Kentucky Department of Library and Archives

Agencies use Web pages and social media on a regular and ever-expanding basis. Agency notices, rules, regulations, activities, and decisions are “published” on Web pages and social media. The content of this electronic information is viewed and may be relied on the public. In addition, the public may submit comments, reports, and requests via Web or social media interfaces. This session will explore the records management and archival implications of this use by agencies. Do agencies create “records” when the agencies use Webpagesandsocialmedia?Should“content”bedefinedasa“record?”Howshouldthiselectronic information be archived for long-term access? What protocols or procedures exist for such archiving? Should a model protocol be developed and, if so, how might it be structured? These and other questions are of vital importance for agencies in this “Electronic Age” we live in.

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1:30 PM - 3:00 PM Concurrent Sessions (Continued)C3-Applying the ARMA Principles to the City of Austin - Measuring Success Using a Custom Survey


Speakers: Jessica Higgins, Business Systems Analyst, City of Austin (chair); Bob Guz, City Records and Information Management Officer, City of Austin

The City of Austin, Texas has developed a 10-step methodology for implementing its enterprise Records and Information Management program. To map the City’s progress against professional best practices, we designed a survey tailored to our specificstructure, methodology, and terminology, and created a rubric-based tool for objectively evaluating survey responses. The Generally Accepted Recordkeeping Principles developed by ARMA International (Accountability, Integrity, Protection, Compliance, Availability, Retention, Disposition, and Transparency) and their Maturity Model served as a foundation for our survey. Additionally, we evaluated departments’ preservation efforts, disaster planning efforts, program documentation, and staff training. In this session we will discuss challenges and lessons learned, and demonstrate how you can create a custom tool for assessing the current state of records and information management within your organization.

3:00 PM - 3:30 PM Snack Break Capitol View Terrace Foyer

3:30 PM - 5:00 PM Concurrent Sessions C4-I Saw What You did There: Transparency and the Appraisal of Government Records


Speakers: Duncan Friend, Doctoral Student, University of Kansas School of Public Affairs and Administration (chair); Paul Wester, Chief Records Officer for U.S. Government, National Archives and Records Administration; Barbara Teague, State Archivist and Records Administrator, Kentucky Department for Archives and Libraries; Sarah Koonts, State Archives and Records Administrator, North Carolina Department of Cultural Resources

Archival awareness involves outreach to the public to encourage interest and support for archives. Government records managers and archivists play a central role in determining the archival record, serving as a proxy for the public interest in preservation of documentation that underlies our rights as citizens. What role does the public or other interests outside government play in the appraisal process, especially as it relates to controversial topics? What governance mechanisms are or should be in place to enable citizen participation? How do archivists and records managers seek validation of appraisal decisions if the public input isn’t a formal part of the process? How can the appraisal process be used to foster public support for the archives? Session presenters will discuss the role of archivists, records managers, and the public in appraisal decisions comparing the process at the federal and state levels using examples drawn from their own experiences.

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3:30 PM - 5:00 PM Concurrent Sessions C5-It Takes a Village: A State Agency’s Implementation of an Electronic Document Management System


Speakers: Darren Shulman, City Attorney, City of Delaware, Ohio (chair); Pari Swift, Senior Records Manager, Ohio Attorney General’s Office; Nathan Owens, Records Analyst, Ohio Attorney General’s Office

In2011theOhioAttorneyGeneral’sOfficebegantheprocurementprocessforadocumentand records management system that would bring order, collaboration and compliance to theoffice’svastvarietyofrecordsandrecordscustodians.Thissessionwilltouchonthebasics of the procurement process while focusing on lessons learned from drafting the RFP, scoring proposals, interviewing vendors, the multi-year design and implementation process, and the interaction between information technology, records management, legal, and the business units. Attendees will learn how these diverse groups worked as a team toaccomplishthis largeproject,wherethestumblingblockswere,suchasafilingandmanaging records paradigm shift away from unstructured shared drives, and how the systemisbenefitingtheoffice.

C6-Documenting the Civil Rights Movement at 50:Providing Awareness and Access to Civil Rights Records Found in Deep South Archives


Speakers: W. Eric Emerson, Director and SHPO, South Carolina Department of Archives and History (chair); Julia Marks Young, Director, Archives and Records Services Division, Mississippi Department of Archives and History; Steve Murray, Director, Alabama Department of Archives and History

This year’s meeting coincides with the 50th anniversary of the passage of the Voting Rights Act. As we commemorate the signing of a key piece of legislation that resulted from the civil rights movement, this panel will focus on the efforts of state archives in the Deep South to increase awareness of, and access to, collections that illuminate milestones in the movement. Each panelist will highlight a brief sampling of records in their archives that are pertinent to the civil rights movement and describe their institution’s work to increase awareness of those items. They also will discuss steps taken to increase access to those collections,andspeakbrieflyabouthow theireffortshave impacted theirorganization.The goal of this panel is to provide attendees with insight into the methodology of using commemorative events and state’s records to educate citizens about a period that many would choose to forget.

6:30 PM - 9:00 PM Bullock Texas State History Museum ReceptionTexas State Library and Archives Commission, Preservica, and The City of Austin host A “Taste of Texas” at the Bob Bullock Texas State History Museum. Free transportation is provided. Buses will start loading outside the main lobby of the Sheraton beginning at 6:15 pm. There will be a cash bar.

AbouttheReception:PleasejoinusonthesecondfloorofthemuseumforTex-MexmorselsandachancetoexploreTexashistoryfrom1821to1936throughartifacts,documents,andfilms.Discoverthe personal stories and the people, places, and events that shaped the state as Texas moved through revolution, annexation, immigration, the economics and human cost of slavery, the Civil War, Reconstruction, and the Depression-era extravagance that highlighted the state’s 100th birthday. All Texas History Galleries will be open for your enjoyment, so be sure to see the shipwreck La Belle and listen to Texas tunes from artists such as T. Bone Walker, Van Cliburn, Buddy Holly, and Lydia Mendoza! Finish your tour at the postcard wall, an exhibition of hundreds of postcards from across the state and acrosstheyearsthatreflectastatewideTexasexperience.

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TIME TITLE LOCATION8:00 AM - 5:00 PM Registration Hours Capitol View

Terrace Foyer8:00 AM - 8:30 AM Grab N' Go Break and Networking Capitol View

Terrace FoyerJoin us for a quick morning snack before sessions.

8:30 AM - 10:00 AM Concurrent SessionsR1-Something Old, Something New: Local Government Archives in the US and Canada

Capitol Ballroom F-H

Speakers: Paul R. Scott, Harris County Records Center, Harris County, Texas (chair); John H. Slate, City Archivist, Dallas Municipal Archives, City of Dallas; Dave Evans, Records & Information Analyst, Corporate Archivist, Records Management, Liquor Control Board of Ontario

In the fall of 2014 the Government Records Section of SAA endorsed a survey of local government archives in the US and Canada. Session will discuss the results of the survey, as well as a forthcoming directory of local government archives repositories. This isthefirstexclusivesurveyoflocalgovernmentarchivessincethelate1970s.

peraaon

FRI. 7/24

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TIME TITLE LOCATION8:30 AM - 10:00 AM Concurrent Sessions (Continued)

C7-Capitol Connections: Transfer of Electronic Records of Departing Texas Governor Rick Perry


Speakers: Jelain Chubb, State Archivist, Texas State Library and Archives Commission (chair); Laura K. Saegert, Assistant Director for Archives, Texas State Library and Archives Commission; Mark Myers, Electronic Records Specialist, Texas State Library and Archives Commission; Jill Sutherland, Senior Purchaser, Texas State Library and Archives Commission; Mike Thuman, Associate Vice President, Digital Archiving, Preservica

TheTexasStateLibraryandArchivesCommissionreceived14yearsofofficialrecordsof Governor Rick Perry’s administration in January 2015, comprising about 3,000 cubic feetand8terabytesdata-- itsfirst ingestofelectronicrecords.Thisprojectrequiredthe procurement of a digital preservation system. Saegert, Sutherland and Myers will discuss how the archives is managing the project, its interactions with key stakeholders, funding, the RFP process, tools being acquired to manage the electronic data, and preservation and access considerations. Thuman will offer a vendor’s perspective on responding to theRFPanddealingwithspecificstate requirements.Participantswillalso hear about the future plans for the Texas Digital Archive.

C8-Establishing Your Records Management Dream Team Capitol View Terrace South

Speakers: Debra Korty, Corporate Records Analyst, City of Austin (chair); Alexander Webb, Records Analyst, City of Austin

Weallneedmorepersonneltoassistwithmanagingourinformationassets,butstaffingisoften an overlooked or dismissed request in the budget. This session provides examples of real world ways for leveraging existing staff and turning them into knowledgeable records management resources for their colleagues. We’ll explore building the team, determining their responsibilities, and ensuring they send consistent messages out to all staff in an organization. Upon completion, participants will be able to: determine required RIM staffing levels and the roles and responsibilities needed tomeet organizationalgoals; utilize existing performance appraisal systems for accountability; implement methods for mentoring and developing team members; and identify the qualities of a winning team.

10:00 AM - 12:00 PM CoSA Business Meeting Creekside

FRI. 7/24

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FRI. 7/24TIME TITLE LOCATION

10:30 AM - 12:00 PM Concurrent SessionsC9-Preserving the Voice of Texan Democracy Capitol Ballroom

F-HSpeakers: Steven Kantner, Digital Asset Coordinator, Texas State Library and Archives Commission (chair); Jonathan King, Archivist I, Texas State Library and Archives Commission; Halley Grogan, Archivist I, Texas State Library and Archives Commission

The Senate Tapes Digitization Project was a digitization and preservation initiative conducted by the Texas State Library and Archives Commission (TSLAC) from February 2013 to October 2014. The goal was to digitize a high-use collection of 25,000 audio cassette tapes of the Texas Legislature from 1972 to 2006. Funded by a Library Systems Technology Act (LSTA) grant, project experiences included managing funds, vendor selection, and the tapes’ physical transfer, which generated over 50,000 wav andmp3audiofiles.Theultimateresultwasanonlinedatabaseforpatrons,andthecollection’s continued preservation. Speakers will discuss the obstacles encountered and lessons learned regarding project scheduling, long-term preservation planning and digital storage issues, the role of IT personnel in the project, reformatting with a vendor, and both current and future in-house reformatting plans at the institution.

www.austintexas.gov/department/city-clerk

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TIME TITLE LOCATION10:30 AM - 12:00 PM Concurrent Sessions (Continued)

C10-Working in Harmony: Multi-Disciplinary Team Skills in the Digital Archives World


Speakers: Pat Franks, Associate Professor, School of Information, San Jose State University (chair); Debbie Bahn, Electronic Records Archivist, Washington State Archives; June Timmons, Chief Applications Architect, Washington State Archives; Leslie Koziara, Electronic Records Management Consultant, Washington State Archives

Archivists, records managers, and applications developers working closely together on digital archives teams need good communication skills, patience, and a basic understanding of each other’s professional standards, best practices, business models, and work cultures. These requirements assure realistic expectations for all. A good sense of humor and shared chocolate also help! After seven highly successful years together, the Electronic Records Archivist, Electronic Records Management Consultant, and Chief Applications Architect of Washington State Archives’ Digital Archives will share their experiences in cultivating a working relationship; identify when things really began to “click” between them, and demonstrate how much more productive they became after understanding each other’s perspectives and roles. During this one-hour panel discussion, they will also offer suggestions that others can take back to their workplaces. Audience members will have a chance to share or solicit advice on their own challenging situations.

C11-Applying a Neutral Standard: Describing Archives Content Standard (DACS)


Speakers: Antonio B. Perry, Project Archivist, University of Guam (chair); Omaira Brunal-Perry, Curator Manuscripts Collection, University of Guam

In the early spring 2014, thanks to a grant from the National Historical Publications & Records Commission (NHPRC), the Spanish Documents and Manuscripts Collection at the University of Guam began efforts to process a backlog of its manuscripts. The Spanish Collection holdings comprise of documents from the eighteen-and nineteen-century from the Spanish administration of Guam, and the Manuscripts Collection includesthepersonalpapersofthepoliticalandinfluentialpeopleofthetwenty-centuryhistory of Guam. Besides, dealing with the backlog, the main challenge was to create consistentfindingaids.

Inordertoprepareconsistentfindingaids,DACSwasselectedasitisaformat-neutralstandard that unify all descriptions. This presentation is to describe the experiences of applyingDACSascontentstandardforfindingaids,itsusefulnessandflexibilitythroughvarious metadata formats, such as Dublin Core and MARC 21.

12:00 PM - 1:30 PM Annual Luncheon and Plenary Session Capitol Ballroom A-D

Enjoy lunch while listening to Special Guest David Ferriero, Archivist of the United States, and Chris LaPlante, Retired Texas State Archivist, followed by a Plenary Session featuring Dr. David B. Gracy II, titledARCHIVESAREIMPORTANT!--EXCEPTWHENTHEYAREN’T:ReflectionsontheHistory,Roles,and Consequences of Archives and Records in Texas.

FRI. 7/24

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TIME TITLE LOCATION1:30 PM - 3:00 PM Concurrent Sessions

C12-Updates from the National Archives: The Managing Government Records Directive and More


Speakers: Arian Ravanbakhsh, Office of the Chief Records Officer, Records Management Policy Section, National Archives and Records Administration (chair); Meg Philips, NARA External Affairs Liaison, National Archives and Records Administration; Preston Huff, Office of the Chief Records Officer, Records Management Policy Section, National Archives and Records Administration

One of the major deadlines in the Managing Government Records Directive issued by OMB and NARA is fast approaching. Federal agencies have until the end of next year to start managing their email in electronic form. This session will discuss NARA’s progress towards that goal and related records management activities. In addition, the panel will talk about other NARA activities in other areas.

C13-Hiring New Professionals for Your State Archives Capitol View Terrace South

Speakers: Krista Sorenson, Local Government Records Officer, Mississippi Department of Archives and History (chair); Catherine Bell, Government Records Archivist, Mississippi Department of Archives and History; Patricia Galloway, Professor, University of Texas at Austin School of Information; Patricia Smith-Mansfield, Director and State Archivist, Utah State Archives; Matt Veatch, Division Director of State Archives, Kansas State Historical Society

For any state archives with vacant positions, hiring young talent is an opportunity to move an organization or department forward. As students graduate and begin searching for a full-time position, a number of factors play a vital part in an adequate applicant pool for state archives. How do state archives attract young professionals? Why do young professionals choose government positions? Who is preparing students for the job market today? Through a 75-minute panel discussion, the speakers hope to offer insight from all sides of the hiring process and encourage a dialogue to address audience questions.

C14-Emergencies: Before and After Capitol View Terrace North

Speakers: Rebecca Elder, Principal, Rebecca Elder Cultural Heritage Preservation (chair); Marianna Symeonides, Government Information Analyst, State and Local Records Management Division, Texas State Library and Archives Commission; Elizabeth Kouba, County Clerk, Lavaca County, Texas; Gina Minks, Gina Minks Consulting

Identifying and caring for essential records can be a tedious process but developing an emergency plan for those records is vital to the ability of the institution to continue to serve the public. In this session, a government information analyst will discuss identifying essential records and their various formats; an administrator will provide practical advice to create an emergency plan for these formats; a conservator will explain response to a small disaster and demonstrate salvage techniques; and a county clerk will discuss lessons learned about working with a disaster response vendor after a major mold outbreak.

3:00 PM - 3:30 PM Coffee Break Capitol View Terrace Foyer

FRI. 7/24

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FRI. 7/24TIME TITLE LOCATION

3:30 PM - 5:00 PM Concurrent Sessions C15-First Steps in Archiving Text Messages in Local Government


Speakers: Catherine Bell, Government Records Archivist, Mississippi Department of Archives and History (chair); Chloë Edwards, Electronic Records Archivist, Mississippi Department of Archives and History; Kelly Eubank, Digital Archives Section Head, State Archives of North Carolina

Within the last three years, the State Archives of North Carolina and the Mississippi Department of Archives and History have become involved in a conversation with ac-tors from state and local government about the logistics and philosophy of archiving text messages. These experiences lead us to propose an incubator session on the topic of text message archiving in state and/or local government. Each of the two presenters willbrieflydescribethesituationthatledhisorherarchivestoformulateatextmessagepolicy, in addition to the obstacles encountered during that process; in the feedback and discussion portion of the session, we are particularly interested in hearing if and how otherstatesareaddressingthisissueandhowtextmessagearchivingmightfitintootherstates’ electronic records initiatives. We hope that this discussion can help us and other state archives navigate the arena of text message archiving going forward.

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TIME TITLE LOCATION3:30 PM - 5:00 PM Concurrent Sessions (Continued)

C16-Connecting Creators and Users: Navigating the choppy waters of government records and public access


Speakers: Jennifer Day, City Clerk’s Office, The City of Oklahoma City (chair); Rebekah Davis, Archivist, Limestone County Archives, Athens, Alabama; Daniel McCormack, Archivist/Records Manager, Town of Burlington, Massachusetts; Mike Miller, Manager & City Archivist, Austin, Texas; Sarah Canby Jackson, Harris County Archives, Houston, Texas

The winds of change can shift quickly and unexpectedly when managing government records, these changes create waves for Archivists and Records Managers to navigate and ultimately overcome. Elections, appointments, legislative and economic changes, projects and sometimes small ideas can cause big changes in what we do and how we do it. In this Pecha Kucha session, fivearchivistswillpresenttheiruniquetalesofcrossroadsandcrosshairs,navigatingthesewatersof change. From the adventures of a fledgling archive inOklahomaCity to exhibits onMainStreet created by the Limestone County archives in Alabama, attendees will be entertained and enlightened by the connections between government records, their creators, their users, and most importantly- the Archives and Records Management professionals that steer the ship. Government archivesaretransformingofficialrecordsintoculturalexperiences,convenientdatacenters,andengaging educational opportunities. Don’t miss this opportunity to hear about collaboration in action, and how the few can serve the many, and even look good wearing all those hats.

C17-Managing Essential Local Records in an Electronic Age Capitol Ballroom F-HSpeakers: Krista Sorenson, Local Government Records Officer, Mississippi Department of Archives and History (chair); Bob Guz, City Records and Information Management Officer, City of Austin; Trace Kirkwood, Local Records Regional Administrator, Kentucky Department for Libraries and Archives; Steve Waters, Senior Manager – Strategic Relationships, FamilySearch

The upcoming release of the National Historic Probate Project later this year, projects between archives andAncestry.com or FamilySearch, and the emergence of electronic filings of courtand land records emphasize the increase of digital activity in essential records. At the local level, however, the interest and capacity to work with electronic records varies greatly from municipality to municipality and county to county. This open panel session focuses on discussing the ways in which local government records programs promote, support, and adapt to the changing landscape of essential records. Three presentations from municipal, state, and national organizations will open up to thirty minutes of discussion, where the audience shares their strategies and techniques to increase local involvement in managing and accessing electronic records.

5:30 PM - 6:30 PM Social Hour at the Landmark RestaurantJoin us for a get together at the Landmark Restaurant on the 2nd Floor for socializing and networking! There will be a cash bar.

FRI. 7/24

17


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Connect GenerationsFind your place in history at FamilySearch. Discover billions of free records and tools to preserve your family story.

© 2014 by Intellectual Reserve, Inc. All rights reserved. A service provided by The Church of Jesus Christ of Latter-day Saints. English approval: 11/14. PD10052968

FamilySearch.org ∙ MANAGE ARCHIVAL HOLDINGS ∙

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FULLY-INTEGRATED MANAGEMENT SOLUTION DESIGNED FOR STATE ARCHIVES

Contact us for more info or to schedule a demo:

www.axaem.com [email protected]

SAT. 7/25TIME TITLE LOCATION

8:00 AM - 11:30 AM Registration Hours Capitol View Terrace Foyer

8:30 AM - 10:00 AM Concurrent Sessions C18-You Don’t Have to do it Alone: Allies for E-records Advocacy


Speakers: Kris Stenson, Electronic Records Archivist, Illinois State Archives (chair); Jim Corridan, Director, Indiana Commission for Public Records; Michelle Gallinger, CoSA Consultant; Veronica Martzahl, Electronic Records Archivist, Massachusetts Archives

This session will focus on CoSA’s State Electronic Records Initiative (SERI) Awareness and Advocacy committee’s work to raise awareness for electronic records and digital preservation. Presenters will discuss a current IMLS grant-funded project to identify stakeholder groups outside the archival community and the continued expansion of the annual Electronic Records Day. Presenters will also offer a short overview of current advocacy activities nationally. Presenters and attendees will discuss advocacy efforts, potential allies in advocacy, resources available for advocacy, and opportunities for participating in SERI advocacy activities, as well as CoSA’s overall advocacy program. This open panel session focuses on discussing the ways in which local government records programs promote, support, and adapt to the changing landscape of essential records. Three presentations from municipal, state, and national organizations will open up to thirty minutes of discussion, where the audience shares their strategies and techniques to increase local involvement in managing and accessing electronic records.

18


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SAT. 7/25TIME TITLE LOCATION

8:30 AM - 10:00 AM Concurrent Sessions (Continued)C19-City Hall Relocation Success Story Capitol View

Terrace SouthSpeakers: Thomas Oduor, Archives & Records Manager, City of El Paso (chair); Jenette Serna, Business Systems Analyst, City of El Paso; Elizabeth Pardo, Software Specialist, City of El Paso

Is anyone ready for some baseball? Our City of El Paso sure was! After acquiring the Chihuahuas, a AAA team, a stadium was needed. The stadium was to be located where City Hall stood. This meant relocation time for City Hall. Departments did not have the space to store all their records within the new building, which prompted the need for electronic files.TheCityencounteredchallengesandconstraintsbutourteamovercamethem.Aftergathering all requirements and requests from multiple departments, the collaboration between the City’s Records Management Division and Information Technology Department led to the successful digitization of over 2 million records. This success story is a good reference point and a useful tool for challenging other City Departments that were not located in City Hall to manage their records electronically. The road to a new technology process is now a City of El Paso Success Story.

10:00 AM - 10:45 AM Break Capitol View Terrace Foyer

10:45 AM - 12:15 PM Concurrent SessionsC20-Shake it Up, Baby - Rethinking Records Management Training


Speakers: Angela Ossar, Records Management Officer, Office of the Governor (chair); Jenny Singer, Records Management Officer, Texas Department of State Health Services; Marianna Symeonides, Government Information Analyst, Texas State Library and Archives Commission

Records management training: does it have to be so….boring? Presenters will discuss efforts to use hands-on exercises, interactive games, discussions, and polling technology to adapt dull lectures into engaging workshops. The session will also discuss broadening the reach of training programs through live webinars, online courses, and virtual meetings, and lessons learned in producing content for remote learners.

C21-Quorum on the Forum: The Austin City Council Online Message Board


Speakers: Jannette Goodall, City Clerk, City of Austin (chair); Jessica Higgins, Business Systems Analyst, Office of the City Clerk, City of Austin; Jerikay Gayle, Senior Attorney, City Law Department, City of Austin

The Texas State Legislature amended the Texas Open Meetings Act authorizing the use of online message boards for municipal governments effective September 1, 2013. The City ofAustinisthefirstCityintheStateofTexastoimplementthischange,usinganexternallyhostedsubscriptionserviceadministeredbytheCityClerk’sOffice.Wewilloutlinewhatsparked the change in the Texas Open Meetings Act, the impact it has had on elected officials, restrictions on how the onlinemessage board can be used, and the project’simplications for records management. This case study will explain how the City of Austin implemented the solution, which increased Council members’ ability to communicate while meeting the requirements of the Texas Open Meetings Act and providing transparency to the public. It will also demonstrate how the message board has been used by Council membersandtheirstaff,howtheserecordsaremanagedbytheClerk’sOffice,andprovidelessons learned when implementing a hosted bulletin board solution.

19


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AT A GLANCETUESDAY, JULY 219:00 AM - 5:00 PM CoSA Board Meeting: Part 1 Tannehill8:00 AM - 4:00 PM CoSA SERI Workshop Part 1 (CoSA Members Only) Off-site: Capitol12:00 PM - 6:00 PM NAGARA Board Meeting: Part 1 BonnellWEDNESDAY, JULY 228:00 AM - 5:00 PM Registration Hours Capitol View Terrace Foyer9:00 AM - 5:00 PM CoSA Board Meeting: Part 2 Tannehill8:00 AM - 1:00 PM NAGARA Board Meeting: Part 2 Bonnell8:00 AM - 10:45 AM CoSA SERI Workshop Part 2 (CoSA Members Only) Off-site: Capitol11:00 AM - 4:00 PM CoSA Lunch and Work Session Creekside1:00 PM - 3:00 PM Preservation of Government Records in the Cloud: Open Forum

& Demonstration Hosted by TSLAC and PreservicaLorenzo de Zavala State

Archives and Library Building

1:00 PM - 5:00 PM W2 - E-Discovery, "Decade of Discovery" Capitol Ballroom A-C1:00 PM - 5:00 PM W3 - Disaster Preparedness Capitol View Terrace North1:00 PM - 5:00 PM W4 - Records Management Capitol View Terrace South3:00 PM - 3:30 PM Break Capitol View Terrace Foyer5:30 PM - 6:30 PM Early Bird Reception Capitol Ballroom E-H6:30 PM - 8:00 PM “Dine Around Austin” (Sign up at Registration table) Various Restaurants8:00 PM - 9:30 PM After-Hours Preservica User Group Meeting, Dessert and

Coffee Creekside

THURSDAY, JULY 238:00 AM - 5:00 PM Registration Hours Capitol View Terrace Foyer8:00 AM - 10:30 AM Opening Breakfast, Business Meeting, and Plenary Session Capitol Ballroom A-D9:00 AM - 5:00 PM Exhibit Hall Hours (Open During Breakfast and Plenary) Capitol Ballroom E-H10:45 AM - 1:30 PM Grand Opening of the Exhibit Hall; Lunch Served at 12:00 PM Capitol View Terrace Foyer12:00 PM - 1:30 PM SHRAB Lunch Creekside1:30 PM - 3:00 PM C1-The Massachusetts Municipal Clerks Archival Education

Project Capitol Ballroom A-C

1:30 PM - 3:00 PM C2-Records management and archival implications of agency use of Web pages and social media


1:30 PM - 3:00 PM C3-Applying the ARMA Principles to the City of Austin - Measuring Success Using a Custom Survey


3:00 PM - 3:30 PM Snack Break Capitol View Terrace Foyer3:30 PM - 5:00 PM C4-I Saw What You did There: Transparency and the Appraisal

of Government Records Capitol View Terrace South

3:30 PM - 5:00 PM C5-It Takes a Village: A State Agency’s Implementation of an Electronic Document Management System


3:30 PM - 5:00 PM C6-Documenting the Civil Rights Movement at 50: Providing Awareness and Access to Civil Rights Records Found in Deep South Archives


6:30 PM -9:00 PM Bullock Texas State History Museum Reception (Free transportation; buses begin loading at 6:15 outside lobby)

Off-site: Bullock Texas State History Museum

20


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AT A GLANCEFRIDAY, JULY 248:00 AM - 5:00 PM Registration Hours Capitol View Terrace Foyer8:00 AM - 8:30 AM Grab N' Go Break Capitol View Terrace Foyer8:30 AM - 10:00 AM R1-Something Old, Something New: Local Government Archives

in the US and Canada Capitol View Terrace North

8:30 AM - 10:00 AM C7-Capitol Connections: Transfer of Electronic Records of Departing Texas Governor Rick Perry


8:30 AM - 10:00 AM C8-Establishing Your Records Management Dream Team Capitol Ballroom F-H

10:00 AM - 12:00 PM CoSA Business Meeting Creekside10:00 AM - 10:30 AM Break Capitol View Terrace Foyer10:30 AM - 12:00 PM C9-Preserving the Voice of Texan Democracy Capitol View Terrace North10:30 AM - 12:00 PM C10-Working in Harmony: Multi-Disciplinary Team Skills in the

Digital Archives World Capitol View Terrace South

10:30 AM - 12:00 PM C11-Applying a Neutral Standard: Describing Archives Content Standard (DACS)


12:00 PM - 1:30 PM Annual Luncheon and Plenary Session Capitol Ballroom A-D1:30 PM - 3:00 PM C12-Updates from the National Archives: The Managing

Government Records Directive and More Capitol View Terrace North

1:30PM - 3:00 PM C13-Hiring New Professionals for Your State Archives Capitol View Terrace South1:30PM - 3:00 PM C14-Emergencies: Before and After Capitol Ballroom F-H3:00 PM - 3:30 PM Snack Break Capitol View Terrace Foyer3:30 PM - 5:00 PM C15-First Steps in Archiving Text Messages in Local Government Capitol View Terrace North3:30 PM - 5:00 PM C16-Connecting Creators and Users: Navigating the choppy

waters of government records and public access Capitol View Terrace South

3:30 PM - 5:00 PM C17-Managing Essential Local Records in an Electronic Age Capitol Ballroom F-H3:00 PM - 3:30 PM Break Capitol View Terrace Foyer5:30 PM - 6:30 PM Social Hour Landmark RestaurantSATURDAY, JULY 258:00 AM - 11:30 AM Registration Hours Capitol View Terrace Foyer8:30 AM - 10:00 AM C18-You Don’t Have to do it Alone: Allies for E-records Advocacy Capitol View Terrace North8:30 AM - 10:00 AM C19-City Hall Relocation Success Story Capitol View Terrace South10:00 AM - 10:45 AM Break Capitol View Terrace Foyer10:45 AM - 12:15 PM C20-Shake it Up, Baby - Rethinking Records Management

Training Capitol View Terrace North

10:45 AM - 12:15 PM C21-Quorum on the Forum: The Austin City Council Online Message Board


21


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SITE PLAN

2ND FLOOR 4TH FLOOR

The Annual Meeting will be held in the shaded rooms below.

LOBBY LEVEL (3RD FLOOR)

EXHIBIT SPACE

BICKLER

BARTON

LANDMARKRESTAURANT

SHERATON AUSTIN HOTEL AT THE CAPITOLContact: (512) 478-1111

701 East 11th Street Austin, Texas 78701

TEXAS CAPITOL

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NAGARA

2015-07-2008:00am

PrintDate:2015-05-1209:50:53

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1. Hollinger Metal Edge2. NURAY Digital3. Iron Mountain4. FamilySearch International5. The Crowley Company6. Gaylord Archival7. APPX Software, Inc. / AXAEM8. Stars Information Solutions9. Preservica10. ST Imaging12. & 13. Ancestry.com14. Access Sciences 15. COMPU-DATA International, LLC16. MCCi, LLC17. Southwest Solutions Group18. IImage Retrieval, Inc.19. & 20. TSLAC

BOOTH KEY

EXHIBIT SPACECAPITOL BALLROOM E-H

Play “Exhibitor Bingo” by visit all Exhibitors for a chance to win a free registration to the 2016 Annual Meeting in Lansing, MI!

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FEATURED SPEAKERS

JASON R. BARON is a member of Drinker Biddle’s Information Governance and eDiscovery practice. An internationally recognized speaker and author on the preservation of electronic documents, Jason previously served as Director of Litigation for the U.S. National Archives and Records Administration and as trial lawyer and

senior counsel at the Department of Justice. In those roles, Jason helped drive the government’s adoption of electronic recordkeeping practices and defended the government’s interests in complex federal court litigation.

Jason earned his J.D. from the Boston University School of Law, where he was a member of the law school’s National Moot Court Team, and his B.A., magna cum laude, with honors, from Wesleyan University. He is currently an adjunct faculty member at the University of Maryland’s College of Information Studies,wherehehasco-taughtthefirsteDiscoverycourse in the United States for graduate students in information studies.

DR. DAVID B. GRACY II worked in the Texas State Archives and University of Texas Archives before becoming Archivist of the Southwest Collection, Texas Tech University, where he earned his doctorate in History. He founded the Southern Labor Archives, Georgia State University, and then was appointed

Director, Texas State Archives. After establishing and teaching in the Archival and Records Enterprise program in the School of Information, University of Texas beginning in 1986, he retired in 2011. He is a former President of the Academy of CertifiedArchivists, the Society of Georgia Archivists, and the Society of American Archivists which in 2009 awarded him a Council Exemplary Service Award for lifetime achievement. A Fellow of the Texas State Historical Association, he is the author of The State Library and Archives of Texas, 1835-1962.

SPECIAL GUESTDAVID S. FERRIEROwasconfirmedas10thArchivistoftheUnitedStatesonNovember6,2009.Early in 2010 he committed the National Archives and Records Administration to the principles of Open Government—transparency, participation, and collaboration. To better position NARA tofulfillthesegoals,Mr.Ferrieroinitiatedanagencytransformationin2010.Thetransformationrestructured the organization and set goals to further our mission, meet the needs of those who relyonus,andfindnew,creativewaystoapproachtheagency’swork.Earlyinhistenure,Mr.Ferriero celebrated the contributions of “citizen archivists,” and he encourages public participation in identifying historical Federal records and sharing knowledge about them.

Access and protection go hand in hand, and NARA has taken steps to ensure that future generations will continue to enjoy access to Federal records. In August 2012, NARA produced the Managing Government Records Directive to modernize and improve Federal records management practices. Mr. Ferriero also instituted new security measures to deter theft or mishandling of records.

Before joining the NYPL in 2004, Mr. Ferriero served in top positions at two of the nation’s major academic libraries, the Massachusetts Institute of Technology in Cambridge, MA, and Duke University in Durham, NC. In those positions, he led major initiatives including the expansion of facilities, the adoption of digital technologies, and a reengineering of printing and publications.

Mr. Ferriero earned bachelor’s and master’s degrees in English literature from Northeastern University in Boston and a master’s degree from the Simmons College of Library and Information Science, also in Boston. Mr. Ferriero served as a Navy hospital corpsman during the Vietnam War.

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Super ShuttleFee: 20 USD 24 hours Contact: (512) 258-3826 ; Reservation Required About: Super Shuttle provides service to and from the airport. For reservations visit supershuttle.com or call (800) BLUE-VAN or (800) 258-3826.

Austin CabFee: 25 USD 24 hours Contact: (512) 478-2222 About: Taxi service to and from the airport is pro-vided by Austin Cab. For information call (512) 478-2222. Yellow CabContact: (512) 452-9999 About: Taxi service to and from the airport is pro-vided by Yellow Cab. For information call (512) 452-9999.

BusGreyhound Bus Station Travel Distance: Approximately 0.0 km/0.0 miles

Hertz Car Rental 24 hours Contact: (512) 457-1583 About: Hertz Rental Car is located across the street from the hotel. Visit 709 East 10th Street, Austin or call (512) 457-1583 for reservations. Advantage Car Rental24 hours Contact: (512) 236-1952 About: Advantage Car Rental is located across the street from the hotel. The number is (512) 236-1952. By Foot / WalkingAbout: The 6th Street Entertainment District is a fiveblockwalk, theTexasCaptial is a four blockwalk, and the 2nd Street Shopping and Dining Dis-trict is a nine block walk from the hotel. Additional InformationIf you require transportation assistance, or if you have any additional requests, please feel free to contact us at (1)(512) 478-1111.

TRANSPORTATION SUGGESTIONS

Provided by the Sheraton

Airport:

Austin-Bergstrom International Airport (AUS) Travel Distance: Approximately 16.09 km/10.0 miles

NOTE:IfyouplanonflyingintoAustin(AUS)Airport,pleasetakeadvantageofthediscount code for shuttle service to and from Austin (AUS) Airport to your hotel, provided by shuttlefare! To book a res-ervation, you must use the reservation link online and enter the discount code “NAGARA”: http://www.shuttlefare.com/austin_airport_shuttle_aus

Options for getting to and from the hotel include:

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Within a couple blocks of the Sheraton:

RESTAURANT TYPE ADDRESS

Stubb’s BBQ Barbecue 801 Red River

Serrano’s Tex Mex 1111 Red River

Blue Dahlia Bistro 1115 East 11th Street

Hillside Pharmacy Upscale Sandwiches 1209 East 11th Street

Hoboken Pie Pizza/Salads 718 Red River St

Brick Oven Pizza/Italian 12th & Red River

Longer walk or a cab ride from the Sheraton:

RESTAURANT TYPE ADDRESS

Scholz Beer Garden Burgers/Sandwiches 1607 San Jacinto

Moonshine Upscale Comfort 303 Red River

Parkside Seafood/Steaks 301 East 6th St.

Eddie V’s Seafood 301 East 5th St

Casino El Camino Burgers 517 East 6th Street

Iron Cactus Tex-Mex 606 Trinity Street

Vince Young Steakhouse Steaks 301 San Jacinto

Max’s Wine Dive Wine Bar with Gourmet 207 San Jacinto Comfort Food

Piranha Killer Sushi Sushi 207 San Jacinto #202

Truluck’s Seafood, Steaks and Crab 400 Colorado

RESTAURANT SUGGESTIONS

Provided by the Sheraton

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2016 ANNUAL MEETINGPlease join NAGARA in Lansing, Michigan in July 2016 for the annual conference where we will be “on the

trail of information.” The conference will be held in downtown Lansing at the Radisson hotel. The hotel is conveniently located near restaurants, shops, entertainment, Lansing Lugnuts baseball, Lansing’s River Trail, farmer’s market, the Capitol building and the Archives of Michigan. Come for the conference and stay to enjoy Michigan’s Great Lakes beaches, baseball, art fairs, museums, golf, and more.

iON

THE TRAIL of INFORMATIONj

iON

THE TRAIL of INFORMATIONj

i 2016 NAGARA Annual Conference

ji 2016 NAGARA Annual Conferen

ce j

Save the date

Save the date

Lansing, MichiganFor more information:

www.NAGARA.org

Lansing, MichiganFor more information:

www.NAGARA.org

JULY 13-16, 2016JULY 13-16, 2016

JULY 13-16, 2016JULY 13-16, 2016 27


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NAGARABring a

NATIONAL RECORDS FORUM Close to Home

Co-sponsor a local continuing education event in your hometown with the National Association of Government Archives and Records Administrators (NAGARA)!

FOR MORE INFORMATION PLEASE CONTACT

Nikki HechtProgram Development Coordinator

(e) [email protected] (p) (202) 508-3800

RE: NAGARA’s E-Records and Judicial Forums

NAGARA444 N. Capitol St, NW

Suite 237Washington DC 20001

www.NAGARA.org

CURRICULUM TOPICS

• Records Management• Electronic Records• Disaster Planning and

Response• Information Governance• Digital Archives

....AND MORE

BENEFITS

• You control the program content and select the venue.

• NAGARA serves as the fiscalagent

• NAGARA negotiates for points with the national certificationorganizations

• NAGARA provides curriculum guidance

30

BE SOCIAL.

Get real-time updates on the Annual Meeting.www.facebook.com/InfoNAGARA

Tweet us.www.twitter.com/InfoNAGARA@InfoNAGARA

Find us on LinkedIn.National Association of Government Archives & Records Administrators

SHARE YOUR EXPERIENCE, COMMENTS, AND FEEDBACK.#NAGARA2015

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