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FullertonCollegeFacultySenate

President’sReport,JoshAshenmiller29-Nov18

1 Full-timeFacultyHiringandtheFacultyObligationNumber(FON) ThegoodnewssofaristhattheDistrictisgoingtohittheFONalmostonthenose.Italsomeansthattheremightbeasmanyas13morefacultyhires,inadditiontothe25alreadyannounced.Seethelistonpage18below.(Yay,Physics!Sorry,Philosophy.)Onceagain,13isonlyamaximum.Thefinalnumbercouldbesmaller.(Sorry,Physics.)GuidedPathwaysSteeringCommittee ThisaugusttribunalmetforthefirstthispastMondayandsetascheduleforupcomingmeetingsanddiscussionsof“meta-majors,”forlackofabetterterm.2 NoPlansforWinterBreak? FacultyAssociationofCaliforniaCommunityColleges(FACCC)PolicyForum Freelunch!Freeparking! Fri,18-Jan19,10:30A-1:30P,CerritosCollege Register:<http://www.faccc.org/event/2019-annual-policy-forum/>3 WhereAretheWebinars?

GuidedPathwaysWebinarStartingtheNewYearRight:ListeningtoStudentsonOpeningDayandBeyondRegister:<https://zoom.us/webinar/register/WN_KeqFNLMBQ52sqgBXky2TQw>November28|12:30p-1:30pStudentvoicesandexperiencesareapowerfulassetwhenmakingyourcaseforguided

pathwaysandarecrucialdatawhendesigningyourcollege’sguidedpathwaysframework.Butwhatareeffectivewaystoengagestudentsinguidedpathwaysconversationsanddesign?Inthissession,presenterswillofferideasforworkingwithstudentsandcollectingdatatoinformyourguidedpathwaysefforts.

OpenEducationalResources(OER)WebinarRegister:<https://cccconfer.zoom.us/webinar/register/WN_rI8demWYTQm1G5-rwrimnA>InpreparationforlaunchingthestatewideOpenEducationalResourcesInitiative(OERI),the

ASCCCishostingweeklyOERwebinars,Fridaysat9:30a.m.Eachwebinarisdesignedtoprovideinformation,shareresources,andhearfromyou.AllwillberecordedforlaterviewingoruseandpostedontheASCCCwebsite.

Fri,9:30A-?30-Nov:Biology7-Dec:ComminicationStudies

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StudentCenteredFundingFormulaWebinar:PartIVRegister:<https://cccconfer.zoom.us/webinar/register/WN_NghVQiiXSqeyhtkgj79ZlQ>

4-Dec18,1:00P-?TheChancellor’sOfficeishostingawebinarseriesfocusingonthenewStudentCenteredFunding

Formula(SCFF).Theserieswillreviewtheimpactofthenewcomprehensiveformula,aswellasdivedeeperintothemetricsthatwillbeutilizedandtheplanningtoolsgearedtowardsdevelopingacomprehensiveplan.ThiswebinarwillfeatureinformationontheStudentCenteredFundingFormulainconnectionwiththeStudentEquityandAchievementProgram.

Pastwebinars:<http://extranet.cccco.edu/Divisions/FinanceFacilities/StudentCenteredFundingFormula.aspx>4 IsYourDepartmentHiring?

Spring2019FacultyHiringRegionalMeetings:“AnEquitableHiringApproachtoIncreasingStudentSuccess”

Facultydiversityisacriticalcomponentinthesupportofstudentsuccess,andeachCaliforniacommunitycollegehasaresponsibilitytodevelopaworkforcethatreflectsthediversityofitscommunityandisbestpreparedtoservethecollege’sspecificstudentpopulations.Atthisevent,theAcademicSenateforCaliforniaCommunityCollegesEquityDiversityandActionCommitteeandFacultyDevelopmentCommitteewillpresentimportantconsiderationsforconversationsonfacultyhiring,includingwaystodiversifyandexpandhiringpoolsandreshapesearchprocessestofocusoncandidateswhounderstandandarecommittedtoourstudents.Byhighlightingtheimportanceofculturalsensitivityandappreciationaswellasinstructionalexcellence,alongwithconsideringthespecificneedsofourlocalstudentpopulationsandcommunities,wecanpromotebothstudentsuccessandfacultydiversity,twoconceptsthatnotonlyarenotinoppositionbutthatinrealityarelinkedtoeachother.Topicstobediscussedwillincluderecruitinganddiversifyingapplicantpools,hiringcommitteeprocessesandstructures,hiringcriteria,usingequivalencyprocesseseffectively,andmore.Attendeeswillengageinhands-onexercisestodevelopequity-focusedandstudent-focusedinterviewquestionsthattheycantakebacktotheircolleges.Joinusforthisimportantdiscussionasweallworktoincreasestudentsuccessbypromotinggreaterfacultydiversityandafocusonunderstandingandservingstudents.Clickthelinkbelowtoregisterinyourregion:

Thursday,February21,2019:BakersfieldCollege<https://asccc.org/events/2019-02-21-170000-2019-02-21-230000/faculty-diversification-

meeting-bakersfield>Monday,February25,2019:ButteCollege<https://asccc.org/events/2019-02-25-170000-2019-02-25-230000/faculty-diversification-

meeting-butte>Thursday,February28,2019:NorcoCollege<https://asccc.org/events/2019-02-28-170000-2019-02-28-230000/faculty-diversification-

meeting-norco>5 Onarelatednote:BuildingDiversitySummit 8-Febto9-Feb2019 NearLAX Updates:<http://www.icontact-archive.com/q8Df3mhWPtlizJMiNnDkHPedpyHbKCY3?w=4>6 OpportunitiestoworkwithASCCC

StudentLearningOutcomes(SLO)SymposiumCallforPresentations

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Ifyouareinterestedinpresentingatthe6thAnnualSLOSymposiumFriday,January25thatSantaAnaCollege,pleasefollowthelinkbelowtofillouttheCallforPresentationsform.Proposalsforpresentationsare*duenolaterthanWednesday,November14,2018.*Ifyouhaveanyquestions,pleasecontactJarekJanioatjanio_jarek@sac.eduor(714)241-5773.Thesuggestedtopicsforpresentationsinclude,butarenotlimitedtothefollowing:

• Assessmentofstudentlearningandperformance-basedfundingformula• GuidedPathways• Multiplemeasures• Disaggregationofassessmentdata• Linkingassessmentdatatoresourceallocationrequests

*CALLFORPRESENTATIONS*<https://www.surveymonkey.com/r/HVPJMNP>

Open-accesstextbooksexpertsoughtTheAcademicSenateforCaliforniaCommunityColleges(ASCCC)OpenEducationalResources

Initiative(OERI)islookingforfacultyinterestedinjoiningtheASCCCOERIteamforthespring2019termandthe2019-20academicyear.Pleasesharethismessagewithfacultywhomightbeinterested.Facultyassignedtotheteamwillbeallottedreassignedtimeappropriatefortheirassignedtasks.

Ifyouareinterestedinoneifthepositions,pleaseemailinfo@asccc.orgwiththesubjectline“ASCCCOERIRegionalLeadApplication”andattachacopyofyourCurriculumVitaeorresume,alongwithabriefexplanationofyourOER-relatedexperiencebyFriday,December14,2018.Wewillcontactyouifyouareselectedforaninterview.

AdraftversionofthefundedOERIproposalisavailableat:*https://asccc.org/sites/default/files/ASCCC%20CCCOERI%20DRAFT%20-%20April%2011%202018R_0.pdf<https://asccc.org/sites/default/files/ASCCC%20CCCOERI%20DRAFT%20-%20April%2011%202018R_0.pdf>*

Ifyouhaveanyquestions,pleasedonothesitatetocontactus.Thankyou,KrystinneMica,M.Ed.,ChiefOperatingOfficerAcademicSenateforCaliforniaCommunityCollegesOneCapitolMall,Suite340,Sacramento,CA95814phone:916.445.4753fax:916.323.9867

7 MemofromDr.CherryLi-Bugg,ViceChancellor,EducationalServicesandTechnology Seepage9below.ThisisabriefupdateaboutwheretheDistrictiscurrentlyintheprocessofadoptingsoftewarethatwillreplaceCurricUNET.8 FCFallSportscongratulations! FCMens’ssocceradvancedtothesecondroundoftheplay-offsandwonaschoolrecord17matches. FCWomen’swaterpoloadvancedtothestatesemi-finals. FCfootballfinishedtheseasonundefeatedandrackedupsomebigawards,includingdefensiveplayeroftheyear,10firstteamall-conferenceplayers,and4secondteamall-conferenceplayers.9 UpdateontheCaliforniaOn-LineCommunityCollege(COCC) TheCOCCissearchingforitsfirstCEO.Ithasextendeditsapplicationdeadlineto5-Dec18.

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Background Information - Vice President Oversight and Support:

Academic Computing Technology (ACT) and Campus Safety November 29, 2018

Earlier this fall, President Schulz shared recommendations related to six areas of our organizational structure, following the districtwide report on “A Review of Organizational Structure of the NOCCCD” prepared by C.B.T. For copy of the report, please see: https://www.nocccd.edu/files/042018_nocccd-org-structure-review--final-version_51222.pdf). These areas included:

1. Realigning our Human Resources Specialist to report directly to Human Resources but continue to be stationed on campus. This was a recommendation from the CBT report. (This recommendation has been implemented)

2. Work with District Services and Cypress College to centralize some of the duties performed by the College Schedule/Catalog Coordinator. (This recommendation has been implemented)

3. Recommendation to have Campus Safety report to the Vice President of Student Services (currently reports to the Vice President of Administrative Services).

4. Recommendation to have Academic Computing Technology (ACT) report to the Vice President of Administrative Services (currently reports to the Director in Institutional Research and Planning on an interim basis).

5. Following a recommendation in the CBT report, explore the possibility of an Associate Dean for the Humanities Division. This is the largest division at the College.

6. Support the FC Foundation in their discussion and evaluation of moving to an auxiliary foundation model. Look for ways to strengthen staffing support at the FC Foundation in order to strengthen and grow the FC Foundation in the coming years.

These recommendations were shared at our Faculty Senate meeting on September 6, our President’s Advisory Council meeting on September 12 and at the September 17 President’s Open Forum. This information is being forward in advance of the November 28 PAC meeting and the November 29 Faculty Senate meeting as information and for discussion specifically about items 3 and 4 shown above. Additional background information on these recommendations: In the summer of 2017, Bob Morrison, a manager in ACT retired. At that time the college did not fill his position. Instead, Director of OIRP Carlos Ayon was asked to take on additional duties on a temporary basis (7/1/17 – 12/31/18) to help provide oversight, leadership and support to our ACT team. As this temporary assignment is scheduled to end, ACT would transition to report directly to our Vice President of Administrative Services. Currently, our Vice President of Administrative Services provides oversight, leadership and support to our Campus Safety department. With the VPAS taking responsibility for ACT, Campus Safety would now move to the Student Services division so the Vice President of Student Services would provide oversight, leadership and support to Campus Safety. This change will be alignment with how the B.I.T. team currently operates (VPSS works closely with Student Services, DSS, Health Services and Campus Safety) and would provide additional balance in assignment of responsibility, given the move of ACT to the VPAS. The effective date of these two changes would be January 2019.

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DistanceEducationComplianceWorkgroupCertificationProposal

Background:Duringarecentconferencecallwithseveralmembersofthecollege’sleadershipandaccreditationsteeringcommittee,Dr.GregGillespie,thevisitingteamchairwhowillbeleadingthereviewofthecollege’sfollowupreportaddressingtheACCJC’srecommendationsforcompliance,expressedtwoconcernsregardingthecollege’scurrentplantouseself-assessmentsurveystoensureregularandeffectivecontact:• Whowillreviewtheself-assessments?• Howwillthecollegerespondto/addresscoursesthatarenotinalignment?

Toaddressthoseconcerns,theworkgrouphasdevelopedthefollowingadditionalstepstoincludeinthecollege’sprocessesrelatedtoself-assessmentandtrainingtoteachonline.DivisionDistanceEducationDivisionRepresentatives(DEDRs)willreviewtheself-assessmentsurveysandcoursesforonlinefaculty.DEACwilldevelopaprotocolforthisanddraftastatementabouthowDEDRswillorganizefortraining.DEACwillalsowriteashortjobdescriptionforreps.

• Forinstructorswhosecoursesareinalignment,theDEDRwillrecommendtotheDistanceEducationFacultyCoordinator(DEFC)thattheinstructor’scertificationforonlineteachingberenewedforatwo-yearperiod.DEACwillidentifytherecertificationperiod.

• Ifacourseisnotinalignment,theDEDRandtheinstructorwillworktogethertomakeneededchanges.Ifalignmentisachieved,therepwillrecommendtotheDEFCthattheinstructor’scertificationforonlineteachingberenewedforathree-yearperiod.

o TheDEFCwillreviewallrecommendationsforrecertification,whichwillincludereviewingcourses.SenateExecwillworkonthe(broad)parametersbywhichthereviewofcourseswilltakeplace.

o TheDEManagerwillmaintainalistofinstructorscertifiedtoteachonlineandprovidetoDivisionDeansandtheVPIeachSpring.

o Continuedcertificationtoteachonlinealsorequirescompletionofatleastoneprofessionaldevelopment(PD)activityspecificallyrelatedtoonlineinstruction.DEACwilldevelopguidelinesforwhattypesofPD,howmuch,howoften.

• IftheDEDRandinstructorareunabletobringacourseintoalignment,therepwillrecommendtotheDEFCthattheinstructor’scertificationforonlineteachingbesuspended.

o RecertificationforonlineinstructionwillbegrantedforoneyearuponcompletionofadditionalidentifiedtrainingandiscontingentontheinstructorsubmittinganyonlinecoursestothedivisionrepandDEFCforreview.

o InstructorswhoarenotrecommendedforrecertificationcanrequestasecondreviewoftheircoursebytheDEFCandanotherDEDR.

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FeedbackfromtheDistanceEducationAdvisoryCommitteeonthefourareasoftheDistanceEducationComplianceWorkgroup:1. ProtocolforhowDistanceEducationDivisionRepresentatives(DEDR)willreviewself

assessmentsurveys.• TheDEDRwillreviewdivisionfacultyselfassessmentsandconfirmthatthecourse

abidesbyregularandeffectivecontactstandardsandpractices.• Inadditiontothegeneralselfassessmentsurveyquestions,theDEDRwillapplydivision-

specificstandardsandrequirementstotheonlinecourseundergoingassessment.• Peer-to-peerverificationofselfassessmenttothecoursewillbedoneviaonline,where

theDEDRaccessestheinstructor’scourseonlineorviaanin-person,synchronousmeetingbetweeninstructorandDEDRatacomputerwherethecoursewillbedisplayedandnavigated.

• Compilereportanddelivertoappropriatemanager(s).Reporttemplate/formattobedeveloped.

• Ifacoursehasareasthatarenotinalignment,theDEDRwillsupportandworkwithinstructor(s)todevelopthecoursesothatitcomesintoalignment.

2. ShortjobdescriptionforDistanceEducationDivisionRepresentative.

• Alldutiesanddescriptionsoutlinedaboveinitem#1.• WorkwiththeDistanceEducationFacultyCoordinator(DEFC)andtheOnlineTeaching

Certificate(OTC)teamtorecommendprofessionaldevelopmentfocusedononlineteachingpedagogy.

• Participationinappealsprocess/committee,onanadhocbasis.3. Recertificationperiod/cycleshouldbeeverythreeyears.

4. Developguidelinesforwhattypeofcontinuedprofessionaldevelopment,howmuch,and

howoften.• Threehoursofprofessionaldevelopmentfocusedononlineteachingforeveryself-

assessmentcycle.• Professionaldevelopmentoptionscaninclude:FullertonCollege-sponsoredprofessional

development,@Onecourse(s),Third-partyprofessionaldevelopmentthatmaybeapprovedonacase-by-casebasisbytheDEFC.

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TheDistanceEducationAdvisoryCommitteehasreviewedthefollowingprinciplesandsupportstheiradoptionbytheFacultySenateasthecollegeworkstoaddresstheconcernsoftheaccreditationvisitingteamregardingonlineinstruction.DEACwillcontinuetodevelopandreviewtheproceduresandprocessesandcontinuetoreportrecommendationstotheSenateforapproval.

DistanceEducationCertificationGuidingPrinciplesTheFacultySenateandtheCollegeAdministrationagreethatthegoalofreviewingonlineclassesistoensurethatallonlineclassesareinalignmentwiththeaccreditationstandards.Theywillmutuallyensurethatpartofthereviewprocesswillincludesupportingfacultytobringtheironlinecoursesintoalignment.ThefollowingprinciplesaresafeguardstoprotectacademicfreedomandtotrytoavoidanypotentialconflictswiththeUnitedFacultycontract.Terminology:DistanceEducationDivisionRepresentativewillusetheacronymDEDR ThisisanewDivisionfacultypositionwithreleasetime.DistanceEducationFacultyCoordinatorwillusetheacronymDEFC Thisisanewcampuswidefacultypositionwithreleasetime.DistanceEducationAdvisoryCommitteewillusetheacronymDEAC ThisisanexistingFacultySenatecommittee.1.TheDEFCwillclearlyandinadvancenotifytheinstructoraboutwhentheywillaccessandreviewthecourse.ThereshouldbearangeoftimeduringwhichDEFCwillaccessthecourse.2.TheDEFCshouldrelyprimarilyontheinstructor’sself-assessmenttoguidethereview.(Asanote,theDEDRshouldworkwithfacultyontheself-assessmentsandholdworkshopstodemonstratehowtocreatestrongself-assessmentsthatclearlyhighlightthewaysthatthecoursealignswiththestandards.)3.DEACwillworkwiththeDEFCandDEDRstocreatetherubrictheDEFCwillusetodetermineifcoursesalign.4.TheVicePresidentofInstruction(VPI)shallrelyprimarilyuponthedeterminationoftheDEFCindeterminingfacultycertificationtoteachonline.5.Thedecisiontoreviewanycoursemustbeobjectivelydeterminedanddocumented.6.Thecourse’sfacultymember,theDEDR,andthedepartmentcoordinatormustbenotifiedthatthereviewwillbeconducted.7.ThereviewofthecourseislimitedtodeterminingifthecoursemeetsthestandardsestablishedbyDEACaspartoftheself-assessment.(Thisistoprotectacademicfreedom.)

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8.Priortoanydeterminationthatthecoursedoesnotmeetthestandard,thereviewbytheDEFCwillbeprovidedinwritingtothefacultymemberandtheDEDRfordiscussionbeforeanydecisionismade.9.AfterdiscussionwiththefacultymemberandtheDEDR,iftheDEFCbelievesthecourseisnotinalignment,theDEFCwillidentifythespecificstepstobringthecourseintoalignmentandshallworkwiththefacultymemberandtheDEDRtobringthecourseintoalignmentduringthatsemesterandallowthefacultytocontinueteachingonline.10)Anyfacultymemberwhosecoursehasbeendeterminednottobeinalignmentmayrequestthatthedeterminationbereviewedbyanadhoccommitteeoftheotherdivisions’DEDRs.

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To: CypressCollegeAcademicSenate FullertonCollegeFacultySenate NOCEAcademicSenateFrom: CherryLi-Bugg,non-votingChairofDistrictCurriculumCoordinatingCommitteeDate: November16,2018Re: EvaluationandSelectionofanewCurriculumManagementToolDistrictwide

AtitsApril2018meeting,theDistrictCurriculumCoordinatingCommittee(DCCC)discussedthecurrentstatusandfutureviabilityoftheDistrict’sexistingcurriculummanagementtool,CurricuNet.TheconsensusofDCCCwasthatitwastimetolookinthemarketplaceforareplacement.Assuch,DCCCthoughtitprudenttoconveneaTaskforcemadeupoffacultyandrelevantstaffwhohavecriticalresponsibilitiesinmanagingcurriculumonthebackend.DavidSoto,CoordinatorinEducationalServicesandTechnology,volunteeredtofacilitatetheworkoftheTaskforce.DavidreliedheavilyoncampuscurriculumchairstohavefacultyparticipateintheTaskforce.TheroleoftheTaskforceistovettheviabilityofthetwomajoroptionsinthemarketplaceforcurriculummanagement,onebyCourseLeafandtheotherbyeLumen.Demonstrationswerescheduledanddiscussionswereheld.Goingforward,theTaskforcewillreportbacktoDCCConitswork.TheCurriculumChairswillreportbacktotheirCurriculumCommittees.IfoneorbothsystemsisdeterminedtobeaviablealternativetoCurricUNET,theviableoption(s)willbevettedbyeachCurriculumCommitteewithopportunitiesforhands-ondemonstrationsateachcampus.IfasystemisapprovedbyaCurriculumCommittee,theywillrecommendapprovaltotheirAcademic/FacultySenate.CurriculumChairswillreportbacktotheTaskforceand/orDCCCduringthevettingprocess.ApprovaloftheAcademicandFacultySenatesisrequiredbeforeareplacementwillbeselected.Thereisnotaspecifiedtimelinefortheselectionprocesstobeconcluded.

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PROPOSALTOREPLACESTUDENTEQUITY,STUDENTSUCCESSANDSUPPORTPROGRAM,BASICSKILLS,ANDSTUDENTSUCCESSCOMMITTEES JointFacultySenate/President’sAdvisoryCouncilStudentEquityandAchievementCommittee(SEAC),formerlytheStudentSuccessCommittee

MissionandPurpose TheStudentEquityandAchievementCommittee(SEAC)willbecreatedFall2018bymutualagreementofthePresidentandtheFacultySenatetoprovideleadershipadvocacy,andtheinstitutionalguidanceandvisionforcoordinatingcampus-widestudentsuccesseffortsaffectingbasicskills,transfer,CareerTechnicalEducation,completion,diversity,andequityatFullertonCollege.Additionally,thecommitteerecommendshowtodisseminateStateStudentEquityandAcheivement(SEA)fundsmosteffectivelytoimprovepromoteachievementandequity. Withthesupportandcollaborationoftheentirecampuscommunity,thecommitteewillgatherandshareinformationanddata,consultwithconstituencies,andserveasarepositoryofknowledgeandasacatalystforstudentsuccessandachievementactivitiesoncampus.Engaginginthisprocess,SEACwillprioritizeandoffersolutions,recommendresources,andevaluateeffectivenessusingappropriateindicatorsofstudentsuccess. SEACwillmeetonaregularbasisasawholebody.Inordertoplanandimplementtheseefforts,thecommitteewillperiodicallyrequesttheformationofadhocadvisorygroups,asneeded.FacultyrepresentativeswillbringdivisionconcernstoSEACandtakealeadershiproleinformingadvisorygroupswhennecessary.SEACwillbeco-chairedbyafacultymemberandanadministrator.Theco-chairswillworkwithallthreecollegevicepresidentstocoordinatetheworkingsofthecommittee.SEACreportstotheFacultySenateandPresident’sAdvisoryCouncil.ExpendituresandallocationsareapprovedbytheFacultySenateandPresident’sAdvisoryCouncil. Membership Co-chairs:onefacultymember,oneadministrator 10facultyrepresentatives,1perdivision,facultyco-chairelectedbytheCommittee 3at-largefacultyrepresentatives 8managerswithassignmentssupportingcommitteeactivities,minimum3deans 4classifiedstaffprofessionals 4students CommitteeLiaisons DiversityCommitteeLiaison StaffDevelopmentCommitteeLiaisonCURRENTROSTEROFTHESTUDENTSUCCESSCOMMITTEE,WHICHWILLBERE-NAMEDTHESTUDENTEQUITYANDACHIEVEMENTCOMMITTEE(SEAC)DaniWilson(co-chair)* Dean/LibraryResources 2016-18AnnaCarlin Faculty/Bus/CIS 2018-19LindaKelly-Mandich(Co-chair)*Faculty/Couns 2015-17LorenaMarquez Faculty/Couns 2016-18DavidLopez Faculty/FineArts 2016-18LindsayWhiting Faculty/Hum 2018-20ValMacias Faculty/Lib 2016-18Ketan(Kenny)Shah Faculty/Math/CS 2017-19

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ChrisFernandez Faculty/NatSci 2018-20Dr.AnnDoty Faculty/PE 2016-18VACANT Faculty/SocSci 2016-18AnnaCarlin Faculty/Tech/Eng 2016-18MarkGreenHalgh Dean,Math/CS 2014-16NickKarvia Director,Bookstore 2014-16StewartKimura SubforDean,Couns 2014-16DanWilloughby* Dean,Hum 2015-17KristineNikkhoo Director,BasicSkills 2014-16RenaMartinezStluka Registrar,A&R 2014-16VACANT Dean,CTE 2015-17OliviaVeloz Director,AcSuppCtr 2014-16DerekVergara Dean,StudentSupportServ 2016-17JenniferMerchant* Class/CounsVACANT ClassVACANT ClassVACANT ClassJeanneCostello StaffDevelopmentrep 2014-16BridgetKominek BasicSkillsCommrep 2014-16DebPerkins StudentEquityCommrep 2014-16JenniferLaBounty DiversityCommrep 2016-17JamesHohbein ASrep 2015-17VACANT ASrep 2017-18VACANT ASrep 2017-18VACANT ASrep 2017-18*ExecutiveCommitteemembersResourceMembersCarlosAyon(Director,OfficeofInstitutionalEffectiveness),GilContreras(VicePresident,StudentServices),JoséRamónNúñez(VicePresident,Instruction),StewartKimura(SSSPResource)

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DESCRIPTIONOFTHECURRENTSTUDENTSUCCESS,STUDENTEQUITY,STUDENTSUCCESSANDSUPPORTPROGRAM,ANDBASICSKILLSCOMMITTEESJointFacultySenate/President’sAdvisoryCouncilStudentSuccessCommittee TheStudentSuccessCommittee(SSC)wascreatedinfall2011bymutualagreementofthePresidentandtheFacultySenatetoprovideleadership,advocacy,andtheinstitutionalguidanceandvisionforcoordinatingcampus-widestudentsuccesseffortsaffectingbasicskills,transfer,CareerTechnicalEducation,completion,diversityandequityatFullertonCollege.Withthesupportandcollaborationoftheentirecampuscommunity,thecommitteewillinvestigateissues,gatherandshareinformationanddata,consultwithconstituencies,andserveasarepositoryofknowledgeandthecatalystforstudentsuccessandcompletionactivitiesoncampus.Engaginginthisprocess,theSSCwillprioritizeandoffersolutions,recommendresources,andevaluateeffectivenessusingappropriateindicatorsofstudentsuccess.TheBasicSkillsCommittee(BSC),StudentEquityCommittee,CampusDiversityCommittee,andStudentSuccessandSupportProgramCommittee(SSSP)arealladvisorytotheSSC. TheStudentSuccessCommitteewillconsultwithdivisions,departments,areas,formalcommittees,adhocadvisorygroups,andothersasneededtoachieveitsmission.Allmembersofthecollegecommunitywillbevaluableresourcesandparticipantsinthisproject.Thisgroupwillmeetonaregularbasisasawholebody.Inordertoplanandimplementtheseefforts,theSSCwillperiodicallyrequesttheformationofadhocadvisorygroups,asneeded.Facultyrepresentativeswillbringdivisionconcernstothecommitteeandtakealeadershiproleinformingadvisorygroupswhennecessary.Thecommitteewillbeco-chairedbyafacultymemberandadministrator.TheExecutiveCommitteewillworkwiththeVicePresident,Instructiontocoordinatetheworkingsofthecommittee.ThecommitteereportstotheFacultySenateandthePresident’sAdvisoryCouncil. Chair 2co-chairs,electedbythecommittee(onefaculty,onemanager) ExecutiveCommittee 2co-chairs

3At-largeExecutiveCommitteerepresentatives(selectedbythecommitteetoensurebroadrepresentationofBasicSkills,Transfer,CTE,faculty,classified,managers,andstudents)

CommitteeLiaisonsFrom:StudentEquity,Diversity,BasicSkills,StaffDevelopment,StudentSuccessandSupport.

Maybefacultymembers,managers,classifiedstaffmembers,orstudentsdrawnfromtheaboverepresentatives,ormaybeadditionalvotingmembers. Composition 10facultymembers,oneperdivision(unfilledseatsfilledbyat-largefacultyreps) 8managerswithassignmentssupportingcommitteeactivities,minimum3deans 4classifiedprofessionals,4studentsStudentEquityCommittee

MissionandPurposeTheStudentEquityCommitteedevelopsandrecommendspolicies,programsandstrategiesthat

promoteequityinstudentsuccess,retention,degree/certificatecompletionandtransferasoutlinedintheFullertonCollegeStudentEquityPlan.

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ChairFacultychairelectedbyandfromthevotingcommitteemembers.Theremaybeco-chairs

electedbyandfromthevotingcommitteemembers.Meetings2ndand4thThursdays,1:00-2:30P.LocationTBD.Composition10Facultyrepresentatives,oneperdivision.2at-largefacultyreps.2Managementreps.2

Classifiedprofessionalreps.2AssociatedStudentsreps.Anydivisionwhodoesnotfilltheirseataftertwoelectionswilllosetheirseattoanat-largepositionforoneyear.StudentSuccessandSupportCommittee

MissionandPurposeFormerlytheMatriculationCommittee,theSSSCwasformedtoprovidefacultyinputconcerning

theimplementationofmatriculationguidelinesfromtheDepartmentofEducation.TheCommitteeprovidesadvisementtoCollegeadministrationonmatriculationissuesandmakesdecisionontheimplementationofmatriculationguidelinesfromtheCaliforniaDepartmentofEducation.TheCommitteemakesdecisionsandadvisesonissuessuchasthewaiversofcourseprerequisites,mandatoryversusadvisoryplacementtestingandchangesinthenewstudentorientationevaluations.

ChairDesignatedastheMatriculationCoordinator.MeetingsAsneededonThursdaysat1:30P.Composition5FacultySenaterepresentatives(1eachfromESL,Reading,BasicSkills,English,and1At-Large),

4Counselors,4Managementreps,1Classifiedprofessionalrep,1AssociatedStudentsrepJointFacultySenate/President’sAdvisoryCouncilBasicSkillsCommittee

MissionandPurposeTheBasicSkillsCommitteewascreatedbymutualagreementbetweenthePresidentandthe

FacultySenatetooverseetheimplementationoncampusofthestatewideBasicSkillsInitiative(BSI),whichprovidesabudgetandregionalsupportsystemforimprovingstudentsuccessinESLandthebasicskillsareasofMath,ReadingandWriting.TheBSCrecommendshowtodisseminateBSIfundsmosteffectivelytoimpactstudentsuccessinthesebasicskillsareasandworkstocoordinateinstructional,AcademicSupportandStudentServicesefforts.Thecommittee’smissionalsoincludesincreasingcampusawarenessofandcommitmenttostudentsuccessinbasicskills.ThecommitteereportstotheFacultySenateandthePresident’sAdvisoryCouncil.

ChairCo-Chairs(1facultyand1manager)electedbyandfromthevotingcommitteemembersMeetingsFirstFridays,10:00-11:30A.Composition5Facultyreps(oneeachfromCounseling,English,ESL,Math,andReading),6Managementreps

(fromAcademicSupport,StudentServicesandBasicSkillsrelatedareas),3Classifiedprofessionalsreps(fromAcademicSupportCenterorMathLab),1AssociatedStudentsrep

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1

REQUESTREVIEWOFMAINTENANCESCHEDULEPROPOSALDistrictInformationServicesTechnicalStaffandManagement

September24th,2018UpdatedwithExampleListofSpecificTasksPerformedonNovember08th,2018

I. OVERVIEW

ThisproposalintendstobringbalancetoachallengewefaceinInformationServicesandtheDistrict.Toensurehighavailabilityofservicesaswellasprotectstudents,staff,faculty,andmanagementstaff’sdataandinformation,wearerequiredtopatch,upgrade,andperformsystemmaintenanceonallsystemsandserviceswithinInformationServices’charge.In2017,weproposedamaintenancewindowtothevariouscommitteesforeveryWednesdayfrom4-9am.Afterdiscussion,theinputfromDistrict-wideusercommunitythataFriday2-7ammaintenancewindowwouldhavetheleastimpactontheusers.TheagreeduponmaintenancewindowwasvettedbythecommitteesandadoptedbyChancellor’sStaffinearly2018.Sinceimplementationofthemaintenanceschedule,wehaverunintothreemajorchallenges:theneedforalongermaintenancewindowtoaccommodatebehemothprojectssuchasBanner9andtheNetworkRefresh;moreacceptancetestingduringbusinesshours;andfinally,theimpacttoInformationServices’staff.Wehaveover18+monthsofexpectedarchitecturalchangesinhowDistrictInformationServicesprovidesserviceswithBanner9andtheNetworkRefresh;longerdowntimesformaintenanceandupgradesarecriticaltothesuccessofprojects,bigandsmall.Thisdowntimewillallowforcriticalcutoversandupgradestohelpachievetheultimategoalofbetteruptimesandexpandedcomprehensiveintegrations,andforimplementingtoolstoensurethestudentexperienceiseasier,better,andfaster.Thedowntimesaretypicallyusedtointroduceaplethoraofnewfunctionalitiesaswellasfixpossiblebugs.Ensuringthattherearestaffavailableduringthetypicalbusinesshours,willhelptheusercommunityintestingthefunctionalityofthechangesintroduced,andmostimportantlyalertInformationService’sstafftotheneedtodebugorcommunicateoutfurthercorrectiveactions.Additionally,requiringourstafftostartcomplexanddelicatechangestoproductionsystemsat2amisbothahigh-riskactivity,butalsoonethatdoesnotallowforthetotalityoftechnicalstafftoapproachproblemswhentheywillarise.Werequestamorereasonablestarttimewhentheprobabilityofadditionaltechnicalstaff,vendorsupport,andsupplementalresourcesareavailable(closertothestartofbusiness,onabusinessday).TheexpectedimpactduringthedowntimeareanyserviceaffectingDistrict-widesupportedsystems,whichcouldbeunavailable.TheseinformationsystemsincludeBanner,myGateway,singlesign-on(connectiontoCanvas,StudentEmail,CCCApplyAdministration),OnBase,Clockwork,Argos,DegreeWorks,networkservices(wired,wireless,voice),WebStar,Tableau,andanyothersupplementalsystemsthatarebroughtoninthefuture,orarenotdirectlycalledoutwithinthislistbutsupportedthroughtheDistrictInformationServicesoffice.Togiveclarification,theupdatesandupgradesperformedduringthedowntimessupportthesecurity,functionality,andusabilityforallinformationsystemsmanagedthroughDistrictInformationServices,inusebystudents,staff,faculty,andmanagement.Thisproposalisonlyrequestingchangestowhenthedowntimeoccurs;itdoesnotchangetherequiredjobfunctionofupdating,upgrading,andpatchingappropriateDistrict-wideinformationsystems.

FACSEN_112918_pres_report Page15of18

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II. EXISTINGSCHEDULE

Year-roundMaintenanceSchedule

- EveryFridayfrom2am-7am

- EmergencywindowisSunday4am-9am

III. PROPOSALFORCHANGE

Year-roundMaintenanceSchedule

- EveryFridayfrom5am-12pm

- Quarterly48hourdowntime

o 2ndweekendinJanuary;2

ndweekendinApril;2

ndweekendinJuly;2

ndweekendin

October

- DecemberHoliday

DistrictInformationServiceswillprovidetimelycommunicationofexpecteddowntimesandimpactfor

allupcomingmaintenancewindows.

MoratoriumExemptions–Thesewindowsaretherequiredmoratoriumsfornochangestoanysystems.

TheonlyexceptiontothemoratoriumareViceChancellorofEducationalServicesandTechnology

approvedemergencybreak/fixes.

• Firstandsecond(classbeginning)/lasttwoweeksofclass(finalsandgradesdue)forbothcredit

andnoncreditcampuses

• Withdrawdeadlines

ExampleListofSpecificTasksPerformed

Thisisahighleveloverviewlistoftheactionsperformedduringamaintenanceperiod.Certainaction

mayseembasic;however,givenourcomplexenvironmentandsystemsinterconnectedness,

coordinationanddowntimeoftheservicesareamuchmoreorchestratedoperation.

• ServerMaintenance

o Generalsoftwarepatchingofservers&networkequipment

o Tuningandoptimizationofhardwareandsoftware

o Restartingofservicesandserverstointroducenewfunctionality

• SecurityOperations

o Patchingexistinginfrastructuretoaddresscriticalexploits(example-Heartbleed,

Spectre,Meltdown,etc.)thatareidentified

o Remediatingmalwareexploitsandpropagation

• InfrastructureUpgrades

o Newservers,networkingappliances,andotherequipmentinthesupportofeveryday

informationtechnology

o Installationandtuningofnewsoftwarepackagestoprovidefunctionality

• Testing

o Sufficienttestingofthenetworkpostinstallationormaintenancetoensurefunctionality

isrestored

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ThisinfographichighlightsthebusiestdaysoftheweekwithsessionstiedtomyGateway.Fridayhighlightsthelowestpointduringthebusinessweekofimpacttothewebsite.

IV. CONCLUSION

Theimportanceofreviewingtheregularlyscheduledmaintenancehasbecomeanecessityintheenvironmentweoperateintoday.Theacquisitionofnumeroussystemsoverthepastthreeyears,thecontinuallyincreasingworkloadforDistrictInformationServicesstaffandtheparadigmshiftofhighexpectationswithITprojectsin2019andbeyond,havepromptedustoreviewourregularlyscheduledpatchingandsystemsupkeep.Ifwewantbetterexperiencesforstudents,weasacollectiveneedtoallowourtechnicalstafftheabilitytofocustheirenergiestoprovidingtheabsolutebestworktheycando.WerecommendthatChancellor’sStaffassesstheviabilityofthechangetoamoreregularlyscheduleddowntimetoensurestabilityandsecurityforallstudentsandstaffandadoptthestaff’srecommendationforalongerdowntimeduringsomebusinesshoursforthemaintenancewindow.

FACSEN_112918_pres_report Page17of18

ApprovedbyCounselingFaculty-10/24/18

RESOLUTION

ofthe

FULLERTONCOLLEGECOUNSELINGFACULTY

WHEREAS,thebestwaytoservestudentsistoworkcloselytogether,undertheDeanof

theCounselingDivision,asoneunitedcounselingfaculty…

THEREFORE,ITISRESOLVED,FULLERTONCOLLEGECOUNSELINGFACULTY,are

vehementlyopposedtohiringcounselorswhowouldreporttoanyotherdean.

SupportedbytheCounselingFaculty,inrepresentation;CounselingDepartment,ExtendedOpportunityProgram&Services/CARE/FYSI,andDisabilitySupportServices.

VotedonOctober24,2018attheCounselorDepartmentMeeting

FACSEN_112918_pres_report Page18of18

President's List: Full-Time Faculty Position Requests as of October 2018

1 NATURAL SCIENCE HORT Horticulture

2 COUNSELING* COUN* EOPS Counselor*

3 FINE ARTS DART Digital Arts/Animation and Motion Graphics

4 PHYSICAL EDUCATION PE PE Instructor/Head Baseball Coach

5 TECH & ENG ARCH Architecture/Construction

6 BUS & CIS CIS Computer Information Systems

7 NATURAL SCIENCE PHYS Physics/Astronomy 1

8 COUNSELING COUN Counselor 1

9 MATH & CSCI MATH Mathematics 1

10 SOCIAL SCIENCE POSC Political Science 1

11 SOCIAL SCIENCE ETHS Ethnic Studies

12 LLRISPS LIB Librarian - Assessment

13 NATURAL SCIENCE ANAT Biological Science/Anatomy & Physiology

14 HUMANITIES COMM Communication Studies 1

15 COUNSELING COUN Counselor 2

16 FINE ARTS MUS Music Theory and Composition

17 BUS & CIS ACCT Accounting 1

18 TECH & ENG JOUR Journalism

19 MATH & CSCI CSCI Computer Science

20 HUMANITIES ENGL English 1

21 NATURAL SCIENCE CHEM Chemistry 1

22 NATURAL SCIENCE BIOL Biology 1

23 BUS & CIS BUS Business Management 1

24 TECH & ENG FASH Fashion 1

25 COUNSELING COUN Counselor 3

26 ENR SERVICES COUN Financial Aid - Counselor

27 FINE ARTS THEA Production and Design/Costuming and Make-up

28 ENR SERVICES** COUN** International Student Center - Counselor**

29 COUNSELING COUN Counselor 4

30 COUNSELING COUN Counselor 5

31 FINE ARTS THEA Production and Design/Lighting and Stage Mgmt

32 TECH & ENG CRTV Television/Film

33 HUMANITIES ENGL English 2

34 COUNSELING COUN Counselor 6

35 FINE ARTS MUS Strings/Conductor

36 MATH & CSCI MATH Mathematics 2

37 HUMANITIES COMM Communication Studies 2

38 NATURAL SCIENCE PHYS Physics/Astronomy 2

39 SOCIAL SCIENCE PHIL Philosophy/Religious Studies

40 NATURAL SCIENCE CHEM Chemistry 2

41 SOCIAL SCIENCE POSC Political Science 2

42 BUS & CIS ACCT Accounting 2

43 BUS & CIS RE Real Estate/Finance

44 NATURAL SCIENCE BIOL Biology 2

45 COUNSELING COUN Counselor 7

46 TECH & ENG CRTV Radio/TV

47 BUS & CIS BUS Business Management 2

48 HUMANITIES ENGL English 3

49 TECH & ENG FASH Fashion 2

50 FINE ARTS MUS Percussion/Drumset

51 COUNSELING COUN Counselor 8

* COUNSELING/COUN/EOPS Counselor Funding Source: 50% Categorical, 50% District General Fund Match** ENR SERVICES/COUN/International Student Center - Counselor Funding Source: 100% Carryover from Non-resident Tuition Fees