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SAP FM Introduction

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Integration with Other Modules

Closing Operations

-

Carry Forward

Introduction to Funds Management

Master Data

Budget Structure & Execution

Other Functionality

Topics

Reports

Questions

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Topics

Introduction to Fund Management

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Funds Management

Budgets Revenues and Expenditures.

Monitors Fund Movements.

Prevents Budget Over-runs.

Integrates with other SAP Modules

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Organisation Structure

Client

FM Area1

Co Cd 10 Co Cd 11

FM Area2

Co Cd 20

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Master Data

Topics

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Master Data Design

Revenue

In FM an organization is represented by three Master DataCommitment Item,Fund Center andFund.

Factors While finalizing Master Data Designway to set up the Revenue / Expenditure hierarchiesresponsibility for budgets.budget values and the Actual values assign to FC /CI.

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Commitment Items

Commitment Hierarchy

Expense

Personal

Expense

Project

Expense

Operating

Expense

Revenue

Operating

Revenue

Other

Revenue

Research

Revenue

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Types of Commitment Items

Revenue

Other

Revenue

Operating Revenue

There are Two types of Commitment Item:-

Account Assignment Items (= lowest level in the Hierarchy).

Summarization Items ( = Hierarchy Nodes)

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Commitment Items Master Record

Revenue

Other

Revenue

The Commitment Item Master record contains important information:-

Financial-Transaction

Item- Category

Fund Center

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Fund Center

Fund Center

ExecutiveBoardFC: A

Dept II

FC: C

Dept I

FC: B

One funds center hierarchy per FM Area.

Assign budget to Funds centers.

Postings are made to Fund Centers.

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Fund

Revenue

Fund can be defined as a further sub-division of the commitmentItem or Fund Center and can be useful for reporting.

Funds are used to Track Sources and Application of Funding.

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Budget Structure & Execution

Topics

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Budget Introduction

Revenue

Budget structure.

Budget Execution.

Messages based on Budget Utilized.Warning

Warning + Mail

Error

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Budget Types

Revenue

OriginalBudget +Transfer

- Transfer

CurrentBudget- Return

+ Supplement

- Supplement

Budget Updates

+/- =

Budget Types

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Integration: Material managements

Following Business Transactions posted in Material ManagementCan be updated in fund Management:

Purchasingo Purchase Requisition.

Inventory Managemento Goods Receipt

o Invoice receipt, Logistics invoice verificationInvoice Verification

o Purchase Order / Scheduling Agreement

o Goods Issueo Transfer

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FI Transaction Update in FM

Following Business Transactions posted in Financial Accounting areRelevant for update in fund Management.

GL Accountingo GL Account Posting.

Account Payableo Invoices

o Invoices Account Receivable

o Debit Memos

o Credit Memos

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PO / PS / PM Transaction Update in FM

Following Business Transactions posted in Production Order / WBS /Network are Relevant for update in fund Management.

Direct FI Posting

Material Consumption

Direct Posting to Cost elements

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Closing Operations -Carry Forward

Topics

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Year End Activities:

Fiscal Year Change.

Open New posting period.

Maintain Number Ranges.

Create / Extend Fund Center / Commitment Items for the year.

Carry Forward of

Open PRs / POs.

Unused Budgets.

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Other Functionality

Topics

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Other Functionality

Revenue

Period wise Budgeting

Budget Release.

Earmarked Funds.

Functional Area.

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Topics

Reports

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Reports

Revenue

Budget Overview.

Line Item wise Budget Report (All Postings).

Budget view by Budget Type.

Display Document.

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Topics

Questions

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Question and Answers

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