Funding ProcedureFundraising
Awards/gifts
AICA funds
Recognition at Event
“Sponsored by Associated Students, CSUF, Inc. and ASI Association for Intercultural Awareness”
When do you say it?
At minimum: Beginning & End of Event
Event Admission
Event Admission
You may CHARGE non-CSUF students
Entrance Fee Profits
Any monies collected from the event must not exceed the amount needed to cover the event costs.
Any excess money that exceeds the amount allocated from AICA must be returned to AICA.
Original Receipts
Original Receipts
ASI only reimburses original receipts. Credit card receipts submitted must include the itemized bill. Photocopies or duplicate copies are not permitted.
Keep all receipts and keep all monies accounted.
Do NOT make your own invoices. Vendors need to provide all documentation.
Services
ALL Performers require at minimum a Standard Agreement form
ALL service related paperwork required at MINIMUM 1 week prior to the Tuesday before your event.
Travel
Travel
A maximum of two person from your club may attend a conference.
Attendees should not be graduating during the academic year.
Three hotel quotes, three travel quotes.
Contracts, Fees, and Rentals
Three quotes, unless they are an expert in their field.
PERFORMERS
Food
AICA funds:
Cultural and ethnic food up to $750 for one major annual event. (more than 200 guests)
$400 for smaller events
MUST HAVE TSU RESERVATION WITH PROPOSAL
Off-campus venue rentals