BRINGING THE FUN INTO

FUNDRAISING:LEADER'S NOTES

© The Scout Association Registered Charity Numbers 306101 (England and Wales) and SC038437 (Scotland).

in partnership with

BRINGING THE FUN INTO FUNDRAISING: LEADER'S NOTES www.scouts.org.uk/rbs in partnership with

INTRODUcTION

Scouting relies on fundraising to provide its mix of opportunity, fun and adventure for young people across the UK.

From barbecues to bring-and-buys, go green days to graffiti clean-ups, fundraising can be a really fun way for Scouts to make a difference to their local community and support their own activities.

Being good at managing money will help Scouts with organising their fundraising, including everything from collecting the cash to working out where it should be spent.

MAkE MONEy MAkE SENSERBS run MoneySense, a programme that has helped more than two million British young people to develop money management skills. All materials are impartial and do not promote RBS products or services. Find out more at rbs.co.uk/moneysense

THE ScOUT ASSOcIATION wORkING wITH RBS The Scout Association has teamed up with RBS to produce this resource for Scouts, to give them a taste of what it’s like to run a fundraising event.

It will help you deliver a balanced programme of activities. There is also a Scout activity pack which should be provided to each Scout. The activities in the activity pack relate to those outlined here, but parts of them can also be done at home.

These resources should help give Scouts confidence in themselves and their own ideas, and of course, be great fun.

This pack will help Scouts learn more about: • Planning a fundraising event• How to be a top treasurer• Marketing your event

It’s part of a series of five RBS-sponsored activity packs covering a series of money management skills in simple ways that you can include in your programme:

• Money and your life• Staying on budget• Bringing the fun into fundraising• Running your own event• Running your own business

BADGES• This will help towards• Creative Challenge• Promise Challenge• Expedition Challenge• Administrator Activity Badge

BRINGING THE FUN INTO FUNDRAISING: LEADER'S NOTES www.scouts.org.uk/rbs in partnership with

AcTIVITy: TAkING THE LEAD

This activity will help Scouts think about how to plan a fundraising event and give them the skills they need to do so.

HOw TO DO THE AcTIVITy1. Divide the Scouts into teams of four to six (5 minutes).

2. In their teams, ask them to come up with three ideas for events they could organise to raise some money. It might be a real event that they would actually like to run or it could be one they invent. They can use the form in their Bringing The Fun Into Fundraising activity pack. If you want, you can ask the Scouts to come up with their ideas outside the meeting and then bring them in to discuss as a team and pick the best one (20 minutes).

3. Ask them to think about the main things that they need to cover in their plans. They might start by thinking of a time and a place or a venue, for example. Write each thing as a heading on a piece of paper (15 minutes).

4. Assign roles to each member of the group. Someone might be in charge of organising the venue and another person could sell tickets. Now, writing under their headings, get them to think about who they could approach to help with these different tasks? What equipment would they need? How much would it cost and where would they get equipment from(20 minutes)?

5. Get them to present their ideas to the rest of the group (25 minutes).

I’ve helped organise a few fundraising events for a nearby children’s centre. My favourite was a karaoke evening. I had to work out how much money we made after taking off the cost of hiring the machine and buying refreshments. We raised £214 in the end, which was great.

James, 13, Surrey

What each Scout needs: • Pencils• Pens• Different coloured paper• A team of four to six• The internet (if you have access to it)

How long: About one hour 45 minutes

BRINGING THE FUN INTO FUNDRAISING: LEADER'S NOTES www.scouts.org.uk/rbs in partnership with

AcTIVITy: HOw TO BE A TREASURERBeing a treasurer means making decisions about how much to spend on a fundraising event. This activity will help Scouts think about how to budget for an event.

What each Scout needs: • Pencils• Pens• A team of four or five

How long: About one hour 20 minutes

‘I used to over-estimate how much things cost when I started looking after the money for our fundraising events and sometimes I’d forget things. But now I’ve got a list I can run through and I gather all the Troop together so we can plan what we might need.’

Simon, 13, Birmingham

HOw TO DO THE AcTIVITy1. Divide into teams of four or five (5 minutes).

2. Get the teams to nominate a treasurer and together come up with a budget for a weekend Scout camp. They must discuss what they think they might need and how much it will cost for accommodation, food and shopping. Also how many people will be there and what they’re charging per person. They can use the space in their Bringing The Fun Into Fundraising activity pack to make notes and write down their budget (25 minutes).

3. Come together as a big group again for the treasurers to present their budget (30 minutes).

4. Now give each group the actual budget for the weekend. Ask if they’re surprised by anything? Did they miss anything? Discuss as a group (20 minutes).

BRINGING THE FUN INTO FUNDRAISING: LEADER'S NOTES www.scouts.org.uk/rbs in partnership with

AcTIVITy: LIGHTS, cAMERA, AcTION! To publicise fundraising events you don’t need fancy equipment or loads of time, you just need some creative ideas. In this activity the Scouts will help put together a TV advert for their fundraising event to get them thinking creatively.

What each Scout needs: • Pen and paper• A recording device like a mobile phone or

video camera• Popcorn• TV and DVD Player

How long: About one hour 35 minutes

HOw TO DO THE AcTIVITy 1. Divide the Scouts into groups (5 minutes).

2. Together they’re going to write a 2 – 5 minute script or create a story board for a TV commercial promoting their fundraising event. The Scouts can use the space in their Bringing The Fun Into Fundraising activity packs. If they don’t have an event to promote at the moment, they can invent one and decide on a cause that it’s for (45 minutes).

3. Practise running through the script (30 minutes).

4. Film the advert. If you don’t have access to video cameras the Scouts can perform their advert as a short play instead (30 minutes).

5. Grab some popcorn. Each group will take it in turns to show or perform their commercial to the rest of the group. If you run out of time, you can do this at your next meeting (45 minutes).

FIND OUT MORE If your Scouts would like to find out more about what people in marketing do, visit this role description for an activity where you and your team set up your own business: scouts.org.uk/rbs