FURNISH LABOR AND MATERIALS FOR ROSE BOWL...

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FURNISH LABOR AND MATERIALS FOR

ROSE BOWL STADIUM CLEANING AND ADMINISTRATIVE OFFICES

HOUSEKEEPING

FOR THE

ROSE BOWL OPERATING COMPANY

CITY OF PASADENA, CALIFORNIA

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NOTICE INVITING BIDS

ROSE BOWL STADIUM CLEANING AND ADMINISTRATIVE OFFICES

HOUSEKEEPING Three (3) copies of sealed bids will be received prior to 12:00 PM on Thursday, April 16, 2015 by the Rose Bowl Administrative Offices, 1001 Rose Bowl Drive, Pasadena, CA 91103 and will be opened at that time and place. The bids shall be clearly titled:

“Rose Bowl Stadium Cleaning and Administrative Offices Housekeeping” Copies of the Specifications may be obtained by mail or in person from the Rose Bowl Administrative Offices, 1001 Rose Bowl Drive, Pasadena, CA 91103. Telephone (626) 577-3100. There is no charge. In order to submit a bid, interested parties must attend a mandatory pre-bid meeting on Thursday, March 12, 2015 at 10:00 am at the Rose Bowl Stadium. Refer to the specifications for complete details and bidding requirements. The Specification and this Notice shall be considered a part of any contract made pursuant thereunder.

Bid security in the amount of Twenty Thousand Dollars ($20,000.00) in the form of cash, a certified or cashier’s check, money order, or surety bond must accompany the proposal.

Refer to the Specifications for complete details and bid requirements. The Specifications and this Notice shall be considered a part of any contract made pursuant thereto. DATED: March 2, 2015 Nancy Silver Stadium Contracts Administrator

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_________________________________ CITY OF PASADENA Instructions to Bidders and

Specifications for

ROSE BOWL STADIUM CLEANING AND ADMINISTRATIVE OFFICES HOUSEKEEPING

RBOC personnel with whom prospective bidders will deal with are: Nancy Silver, Rose Bowl Operating Company, Stadium Contracts Administrator, 1001 Rose Bowl Drive, Pasadena CA 91103, (626) 577.3100 x 224 Bid opening time is 12:00 p.m., Thursday, April 16, 2015. Bids will be received and opened at the Rose Bowl Administrative Offices, 1001 Rose Bowl Drive, Pasadena, CA 91103.

The bid must be received by the Rose Bowl Operating Company Administrative Office prior to the time set for bid opening. A bid received by the Rose Bowl Administrative Office after the time set for the bid opening shall not be considered.

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Table of Contents

NOTICE INVITING BIDS ........................................................................................................................................... 2

INSTRUCTIONS TO BIDDERS ................................................................................................................................... 6

NOTICE INVITING BIDS ........................................................................................................................................... 2

INSTRUCTIONS TO BIDDERS ................................................................................................................................... 6

1.0 GENERAL INSTRUCTIONS .............................................................................................................................. 6 1.1 GENERAL BID REQUIREMENTS: ................................................................................................................. 6 1.2 BIDDER’S GUARANTEE: ............................................................................................................................. 6 1.3 BIDDER MUST MAKE THOROUGH INVESTIGATION: .................................................................................. 6 1.4 ACCEPTANCE OF CONDITIONS: ................................................................................................................. 6 1.5 TRUTH AND ACCURACY OF REPRESENTATION .......................................................................................... 7 1.6 RBOC CHANGES TO THE BID DOCUMENTS. ............................................................................................... 7 1.7 NOTICE REGARDING DISCLOSURE OF CONTENTS OF DOCUMENT: ............................................................ 7 1.8 AWARD OF BID AND DETERMINATION OF RESPONSIVENESS: ................................................................... 7 1.9 ERRORS AND OMISSIONS: ........................................................................................................................ 8 1.10 PATENT FEES; PATENT, COPYRIGHT, TRADE SECRET AND TRADEMARK FEES: ....................................... 8 1.11 TAXES: ................................................................................................................................................. 8 1.12 LOCAL BIDDERS; REFUND OF SALES AND USE TAX: ............................................................................... 8 1.13 SPECIAL REQUIREMENTS OF CONTRACTORS: ....................................................................................... 8

2.0 SPECIAL RBOC REQUIREMENTS ..................................................................................................................... 8 2.1 EQUAL EMPLOYMENT OPPORTUNITY IN CONTRACTING:.......................................................................... 8 2.2 DECLARATION OF NON-COLLUSION BY CONTRACTOR: ............................................................................. 9 2.3 LOCAL PREFERENCES. ............................................................................................................................... 9 2.4 LOCAL SUBCONTRACTING AND LOCAL HIRING PROGRAM ........................................................................ 9

3.0 GENERAL SPECIFICATIONS .......................................................................................................................... 12 3.1 BID PROPOSAL QUANTITIES: .................................................................................................................. 12 3.2 EVALUATION OF BID: .............................................................................................................................. 12 3.3 SAMPLE CONTRACT: ............................................................................................................................... 12 3.4 LICENSE AND PERMITS: .......................................................................................................................... 12 3.5 SUBSTITUTION FOR PATENTED AND SPECIFIED ARTICLES: ...................................................................... 12 3.6 BID YOUR FULL EQUAL OR BETTER: ......................................................................................................... 12 3.7 PASADENA LIVING WAGE ORDINANCE: .................................................................................................. 13 3.8 PREVAILING WAGE RATE PROJECT: ......................................................................................................... 13 3.9 NOTICE REQUIREMENTS: ........................................................................................................................ 13 3.10 LIABILITY INSURANCE: ....................................................................................................................... 14 3.11 REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION (IRS FORM W-9): ................ 14 3.12 DURATION OF CONTRACT: ................................................................................................................. 14 3.13 PRICE ADJUSTMENTS: ........................................................................................................................ 14

4.0 BID SPECIFICATIONS FOR: ROSE BOWL STADIUM CLEANING AND ADMINISTRATIVE OFFICES HOUSEKEEPING ................................................................................................................................................... 15

4.1 SCOPE OF WORK ........................................................................................................................................ 15 4.2 EXPERIENCE ........................................................................................................................................... 17 4.3 CONTRACT BOND ................................................................................................................................... 17 4.4 LIABILITY INSURANCE ............................................................................................................................. 18

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4.5 SUCCESSORS AND ASSIGNS .................................................................................................................... 18 4.6 AREA ASSIGNMENTS .............................................................................................................................. 18 4.7 PERFORMANCE OF CONTRACT SERVICES ................................................................................................ 18 4.8 PERSONNEL STANDARDS ........................................................................................................................ 18 4.9 PERFORMANCE STANDARDS .................................................................................................................. 28 4.10 TASKS AND FREQUENCIES FOR EVENTS. ............................................................................................. 34 4.11 TASKS AND FREQUENCIES FOR FLEA MARKETS ................................................................................... 47 4.12 TASKS AND FREQUENCIES FOR PAVILION EVENTS .............................................................................. 48 4.13 TASKS AND FREQUENCIES FOR ADMINISTRATIVE OFFICES ................................................................. 51

5.0 BIDDER’S PROPOSAL ................................................................................................................................... 56

6.0 SIGNATURE PAGE AND LEGAL STATUS ........................................................................................................ 58

7.0 ATTACHMENTS ........................................................................................................................................... 59 BIDDER’S CHECKLIST ........................................................................................................................................ 60 PRICE MATRIX………………………………………………………………………………………………………………………………………………61 DECLARATION OF NON-COLLUSION BY CONTRACTOR ................................................................................... 622 AFFIDAVIT OF EQUAL OPPORTUNITY EMPLOYMENT & NON-SEGREGATION (AA-1) ........................................................... 633 PROJECT WORKFORCE UTILIZATION (FORM AA-2) ........................................................... ERROR! BOOKMARK NOT DEFINED.4 CURRENT PERMANENT WORKFORCE UTILIZATION (FORM AA-3) ................................................................................. 655 LIVING WAGE COMPLIANCE CERTIFICATION ............................................................................................................. 666

REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION (IRS FORM W-9) ................................ 67 FAITHFUL PERFORMANCE BOND ................................................................................................................... 722 SAMPLE CONTRACT ........................................................................................................................................ 73

RBOC CALENDAR OF EVENTS ……………………………………………………………………………………………………………………………91

ROSE BOWL DIAGRAM …………………………………………………………………………………………………………………………………..100

CONTRACTOR'S QUALIFICATION STATEMENT …………………………………………………………………………………………………101

GOOD FAITH EFFORT – LOCAL HIRING PROVISION ........................................................................................... 1033

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INSTRUCTIONS TO BIDDERS

1.0 GENERAL INSTRUCTIONS

1.1 GENERAL BID REQUIREMENTS:

To be considered, a bidder must follow the format for bids in the specifications. Bids must be binding and firm. Any bid may be withdrawn before bid opening but not for 90 days after opening.

1.2 BIDDER’S GUARANTEE:

Bid security in the amount of 5% of the bid amount in the form of cash, cashier's check, money order or surety bond, meeting RBOC/City requirements, must accompany all bids. If the Bidder to whom the contract is awarded shall for fifteen (15) calendar days after such award fail or neglect to enter into the contract and file the required bonds, the RBOC may deposit in its treasury said bid security and, under no circumstances, shall it be returned to the defaulting Bidder.

1.3 BIDDER MUST MAKE THOROUGH INVESTIGATION:

It is the bidder's responsibility to examine the location of the proposed work, to fully acquaint themselves with the specifications and the nature of the work to be done. The bidder shall have no claim against the RBOC/City based upon ignorance of the nature and requirements of the project, misapprehension of site conditions, or misunderstanding of the specifications or contract provisions.

1.4 ACCEPTANCE OF CONDITIONS:

By submitting a bid, each bidder expressly agrees to and accepts the following conditions:

1.4.1 All parts of the Instructions to Bidders and Specifications will become part of the Contract between the selected bidder and the RBOC/City;

1.4.2 The RBOC/City may require whatever evidence is deemed necessary relative to the bidder's financial stability and ability to complete this project;

1.4.3 The RBOC/City reserves the right to request further information from the bidder, either in writing or orally, to establish any stated qualifications;

1.4.4 The RBOC/City reserves the right to solely judge the bidder's representations, and to solely determine whether the bidder is qualified to undertake the project pursuant to the criteria set forth herein. The bidder, by submitting a bid, expressly acknowledges and agrees that the judgment of the RBOC/City as to whether or not the bidder is qualified to perform the project, shall be final, binding and conclusive;

1.4.5 The RBOC/City reserves the right to reject all bids, waive any irregularity in any of the bids, or cancel or delay the project at any time;

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1.4.6 This bidding process does not commit the RBOC/City to award any contract, and the RBOC/City is not liable for any costs incurred by the bidder in the preparation and submission of a bid.

1.5 TRUTH AND ACCURACY OF REPRESENTATION

False, incomplete or unresponsive statements in connection with the bid may be sufficient cause for rejection of a bidder.

1.6 RBOC/CITY CHANGES TO THE BID DOCUMENTS.

The RBOC/City reserves the right to change any part of these Instructions to Bidders and Specifications any time prior to the bid opening. Any changes shall be in the form of addenda and will become a part of the bid documents and of the contract. Addenda shall be made available to each bidder. A bidder's failure to address the requirements of the addenda may result in the bid not being considered. If the RBOC/City determines that a time extension is required for the bid, the addenda will give the new submission date.

1.7 NOTICE REGARDING DISCLOSURE OF CONTENTS OF DOCUMENT:

All bids accepted by the RBOC shall become the exclusive property of the RBOC. Upon opening, all bids accepted by the RBOC shall become a matter of public record and shall be regarded as public, with the exception of those elements of each bid which are identified by the bidder as business or trade secrets and plainly marked as "trade secret," "confidential," or "proprietary." Each element of a bid which a bidder desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e., regarding entire pages, documents, or other non-specific designations) shall not be sufficient and shall not bind the RBOC in any way whatsoever. If disclosure is required under the California Public Records Act or otherwise by law (despite the bidder's request for confidentiality), the RBOC shall not in any way be liable or responsible for the disclosure of any such records or part thereof.

1.8 AWARD OF BID AND DETERMINATION OF RESPONSIVENESS:

The contract shall be awarded to the lowest responsive and responsible bidder. In determining whether a bidder is responsible and responsive, the following shall be considered:

1.8.1 The quality of the material offered; 1.8.2 The ability, capacity and skill of the bidder to perform the contract or provide the

material or services; 1.8.3 Whether the bidder can perform the contract or provide the service promptly, or

within the time specified, without delay or interference; 1.8.4 The sufficiency of the bidder's financial resources and the effect thereof on his

ability to perform the contract or provide the material or services;

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1.8.5 The character, integrity, reputation, judgment, experience and efficiency of the bidder;

1.8.6 The quality and timeliness of the bidder's performance on previous orders or contracts for the RBOC;

1.8.7 Litigation by the bidder on previous orders or contracts with the RBOC; 1.8.8 The ability of the bidder to provide future maintenance and service where such

maintenance and service is essential;

1.9 ERRORS AND OMISSIONS:

Bidders shall not be allowed to take advantage of any errors or omissions in the Instructions to Bidders or Specifications. Full instructions will be given if such error or omission is discovered and timely called to the attention of the RBOC.

1.10 PATENT FEES; PATENT, COPYRIGHT, TRADE SECRET AND TRADEMARK FEES:

Each bidder shall include in the price bid any patent fees, royalties and charges on any patented article or process to be furnished or used in the prosecution of the Work.

1.11 TAXES:

Price bid shall include all federal, state, local and other taxes.

1.12 LOCAL BIDDERS; REFUND OF SALES AND USE TAX:

For the purpose of determining the lowest bidder on a contract for materials and supplies only, 1% of that portion of the bid subject to sales or use tax shall be deducted from any bid where it is determined that if such bidder were awarded the contract, the RBOC would receive a refund of the 1% sales and use tax pursuant to the Uniform Sales and Use Tax Ordinance of the City of Pasadena.

1.13 SPECIAL REQUIREMENTS OF CONTRACTORS:

There is a separate packet of forms as part of these specifications that a bidder must complete to establish compliance with a number of special City of Pasadena requirements, including, but not limited to, Equal Employment and Affidavit of Non Collusion. These forms and their instructions should be considered an integral part of the specifications and failure to complete them shall be grounds, in the sole discretion of the City, for rejection of any bidder.

2.0 SPECIAL CITY REQUIREMENTS

2.1 EQUAL EMPLOYMENT OPPORTUNITY IN CONTRACTING:

2.1.1 Policy - The City of Pasadena is committed to a policy of Equal Employment:

Contracting. Contractors expressly agree to comply with the City’s ordinances and regulations regarding Equal Opportunity Employment as well as regulations that may be mandated by the source of the funds supporting this contract.

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2.1.2 Compliance – To the extent permitted by law, Contractor expressly agrees to establish compliance with the Equal Employment Opportunity Practices Provisions of Chapter 4.08 of the Pasadena Municipal Code, and the Rules and Regulations adopted pursuant to said ordinance.

The successful bidder may be required to submit documentation during the term of the contract to evidence on going compliance with the City’s Equal Opportunity Practices Provisions. Such documentation may include, but not be limited to certified payroll records and Current Permanent Workforce Utilization reports. Required Forms – Each bidder must submit a completed Form AA-1. Failure to submit this form will result in automatic disqualification with no exceptions unless bidder has an approved Form on file with the City. Questions regarding Chapter 4.08 of the Pasadena Municipal Code and regulations adopted pursuant thereto should be directed to the Department of Finance, Purchasing & Payables Division 626.744.6755.

2.2 DECLARATION OF NON-COLLUSION BY CONTRACTOR: The City requires that each bidder executes and submits to the RBOC with the Bid, the attached Declaration of Non-Collusion. 2.3 LOCAL PREFERENCES.

The ROC and City of Pasadena is committed to promoting the economic health and well being of its residents. To this end, contractor agrees to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions that result from the performance of this contract and which are performed within the City. 2.4 LOCAL SUBCONTRACTING AND LOCAL HIRING PROGRAM

2.4.1 Local Preference.

The objectives of the Local Subcontracting and Local Hiring Program are to invest taxpayer dollars into public projects that enhance the community, while investing in the economic vitality of the City by providing Pasadena local businesses and residents with an opportunity to be gainfully employed on these projects. These objectives are in furtherance of Chapter 4.08 – Competitive Bidding and Purchasing – of the Pasadena Municipal Code.

It is therefore the policy of the RBOC and City of Pasadena that the Contractor (Bidder) shall make good-faith efforts to: (A) engage local (Pasadena) businesses to perform at least 20% of any subcontracting work, and (B) hire Pasadena residents to the maximum numbers possible of all new and replacement hires for this project.

It is anticipated that 100% of the work under the awarded contract will be performed by the bidder; however, should the bidder anticipate contracting any portion of the work, this local subcontracting requirement is a term and condition of the contract award.

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2.4.2 Local Hiring Provision

Pasadena Municipal Code Section 4.08.035(A)(5) requires contractors to recruit Pasadena residents initially and to give them preference, if all other factors are equal, for any new positions which result from the performance of this contract and which are performed in the City. For this Contract, the Contractor (Bidder) agrees to make a good-faith effort to employ qualified individuals who are Pasadena residents for all new and replacement hires, including any subcontractor new hires, measured in labor work hours. “Pasadena residents” are those who have established their legal residence in the City of Pasadena.

If the Contractor (Bidder) is signatory to a labor union, a “good-faith effort” to meet the Local Hiring Provision is established by documenting the following:

(A) A request to local labor unions for qualified Pasadena residents. The request shall inform the labor unions of the goal to employ qualified Pasadena residents for new labor work hours on the project.

(B) Notification must be sent to all labor unions of the trades identified in the Project Workforce Utilization Form (Form AA-2, section 7.0) of new local hire opportunities; and

(C) A notice from the union if it is unable to refer a Pasadena resident to the Contractor (Bidder) or documentation that the union has not responded.

In addition, the Contractor shall provide monthly certified payroll reports of local hiring and non-local hiring to ascertain local participation and shall allow RBOC staff to conduct onsite visits upon request to ascertain local hiring participation.

If the Contractor (Bidder) is not signatory to a labor union, a “good-faith effort” to meet the Local Hiring Provision is established by documenting the following:

(A) A request to the Foothill Employment and Training Connection One-Stop Career Center for qualified Pasadena residents. Based on the open positions identified in the Project Workforce Utilization Form (Form AA-2) the Center will conduct a targeted recruitment and pre-screening of residents who are currently enrolled in or have recently completed a pre-apprenticeship program, or have registered with the City for construction job referrals. Center staff will coordinate one-on-one interviews, between the contractor and/or subcontractors and Pasadena residents for available construction work, and will provide the Contractor (Bidder) with an applicant pool and on-site location for interviews. Interviews of Pasadena residents, if conducted, shall be conducted with Contractor’s staff responsible for recruitment;

(B) Notify appointed RBOC staff of newly created positions (including a specific job classification and start date) at least three working days prior to filling the position;

(C) Advertise newly created positions (including a specific job classification and start date) in local newspapers and publications for at least three working days prior to filling the position; and

(D) Consider local Pasadena residents for newly created positions.

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In addition, Contractor shall provide monthly certified payroll reports of local hiring and non-local hiring to ascertain local participation and shall allow RBOC staff to conduct onsite visits upon request to ascertain local hiring participation.

Documentation of good faith efforts for local hires is the first deliverable for the Contract Work on this Project and shall be submitted to the RBOC by the Contractor, using Appendix “H” (Good Faith Effort – Local Hiring Provision), after the Notice to Proceed and prior to commencement of any other Contract Work. The Contractor (Bidder) understands and agrees that no payment shall be made for any of the Contract work on this Project until submission to the RBOC of documentation demonstrating good-faith efforts, as defined above, in the reasonable judgment of the RBOC General Manager.

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3.0 GENERAL SPECIFICATIONS

3.1 BID PROPOSAL QUANTITIES:

The quantities contained in the bid documents are approximate only and are for the sole purpose of comparing bids. The RBOC/City may, in accordance with the specifications, order more equipment and/or materials as necessary at the RBOC/City's sole discretion, as increased by the unit price noted and payment will be made for the amount of material actually provided as determined by the RBOC/City and accepted at the unit prices noted in the bid.

3.2 EVALUATION OF BID:

Bids will be evaluated based on the lowest Grand Total Price submitted in the Bidders' Proposal. The contract award will be made from among responsive and responsible bidders. In case of a discrepancy between the unit prices and item total, the unit price shall govern. In the event of a discrepancy between the item totals and the grand total price the item totals shall prevail. The prices will be subject to adjustment by the RBOC/City on that basis in the event of discrepancy and bid awarded.

3.3 SAMPLE CONTRACT:

A sample of the contract the successful bidder will be required to enter into with the RBOC is attached hereto and by this reference incorporated herein and made part of these specifications.

3.4 LICENSE AND PERMITS:

Contractor shall obtain and pay for any required business license under Title 5 of the Pasadena Municipal Code. For further information contact Municipal Services Department at (626) 744-4166, Monday-Friday between 8am and 5pm.

3.5 SUBSTITUTION FOR PATENTED AND SPECIFIED ARTICLES:

Wherever these Specifications specify any material or process by patent or proprietary name, or by name of manufacturer, such specification is only for the purpose of describing the material or process desired and shall be deemed to be followed by the words and/or approved equivalent. Any bidder may offer in the proposal any material or process that is equivalent in every respect to the material or process specified. This statement of alternate unit shall clearly describe the material or process for which the substitution is proposed and shall provide technical data establishing equivalency.

3.6 BID YOUR FULL EQUAL OR BETTER:

Materials and equipment furnished shall be new, complete, ready-for-use and of the latest model, shall not have been used in demonstration or other services and have all

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the usual equipment as shown by manufacturer’s current specifications and catalogs unless otherwise specified.

3.7 PASADENA LIVING WAGE ORDINANCE:

This project is subject to the City of Pasadena's Living Wage Ordinance, Pasadena Municipal Code Chapter 4.11. The Ordinance requires that contractors providing labor or services to the City under contracts in excess of $25,000:

The selected contractor will be required to evidence compliance with the Living Wage Ordinance by submitting payroll records as requested by the RBOC/City. Each record shall include the full name of each employee performing labor or providing services under the contract; job classification; rate of pay and benefit rate.

Failure to comply with the provisions of the Pasadena Living Wage Ordinance is grounds for termination of the contract and a basis for penalties as stated in Pasadena Municipal Code Chapter 4.11. Questions concerning the Pasadena Living Wage Ordinance should be directed to:

Finance Department

Purchasing Division

626-744-6755 - phone

626-744-6757 – fax

3.8 PREVAILING WAGE RATE PROJECT:

The prevailing wage rate provisions of Section 1770-1777 of the Labor Code and Section 7-2, entitled "Labor", of the Standard Specifications shall apply to this project. However, if there is a difference between the Pasadena Living Wage and Prevailing Wage rates for similar classifications of labor, the contractor and his subcontractors shall pay no less than the highest wage rate.

3.9 NOTICE REQUIREMENTS:

No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].

No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

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3.10 LIABILITY INSURANCE:

Proof of insurance is not required to be submitted with your bid, but will be required prior to the City's award of the contract. The insurance requirements are included in the Sample Contract section 9.14 in the Attachments.

3.11 REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION

(IRS Form W-9): Each bidder must submit a completed and signed IRS Form W-9. Failure to submit this form may result in the bidder being deemed non-responsive. 3.12 DURATION OF CONTRACT:

The initial term of the contract shall be for three (3) years. The Rose Bowl General Manager reserves the right to renew this contract for up to three (3) additional terms of one (1) year each, for a maximum contract term of six (6) years, without further board approval if the same prices, terms and conditions are deemed to be acceptable to the General Manager, in his sole discretion.

3.13 PRICE ADJUSTMENTS:

At the conclusion of the first contract year and prior to the commencement of the second contract year or any subsequent contract extension period, the contractor may request unit price increases. Under no circumstances shall the RBOC/City accept price increases, which exceed the rate of the then current Producer Price Index (C.P.I.) for the latest available preceding 12 month period.

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4.0 BID SPECIFICATIONS FOR: ROSE BOWL STADIUM CLEANING AND ADMINISTRATIVE OFFICES HOUSEKEEPING

4.1 Scope of Work

The Rose Bowl Operating Company (“RBOC”), an agent for the City of Pasadena (“City”), seeks a qualified firm to provide Stadium Cleaning/Administrative Housekeeping services (“Contract Services”) at the Rose Bowl Stadium.

The number of workers, staff functions of workers, and authorized number of hours for all, is fixed in a written Notice to Proceed by the Rose Bowl Contract Administrator on an event by event basis. The contractor shall complete all Contract Services with the fixed numbers of workers, hours and days.

A brief summary of the Contract Services requested is as follows, and a specification of Tasks and Services is provided within the body of these specifications:

1. EVENTS: On an annual basis, the Rose Bowl has held ten to twenty “major” events each with an attendance of over 20,000 persons. These events include UCLA home football games, the annual Rose Bowl Game, International Soccer matches, other athletic events, concerts and special events. In addition, the Rose Bowl has held 100-175 "minor" events each with an attendance of 20,000 or less. These events include other athletic events, hospitality events, and special events. The Rose Bowl also hosts, on a regular basis, other smaller functions including, but not limited to, team practices, meetings, and facility rentals, for which Contract Services will be required. On occasion, RBOC may request that workers assist our field maintenance and stadium maintenance crew and Pavilion operations and work under the direction of the RBOC Field Superintendent, Stadium Maintenance Manager and Pavilion Manager. Most events require pre cleaning, standby services, and post cleaning.

a. Pre-Cleaning. Event pre-cleaning requires sufficient staff to clean the entire stadium including seating areas, locker rooms, medical areas, staging area, concourse area, Pavilion, Pavilion suites, ticket booths and other areas as designated by Rose Bowl staff prior to the scheduled event. The number of days required for pre cleaning is determined and fixed by the Rose Bowl Contract Administrator on an event by event basis, and generally is not less than one, and not more than three, days prior to the scheduled event except if there is an event change-over between two major events (i.e. UCLA football game on a Saturday night and the R.G. Canning Flea market on a Sunday morning). The number of workers required is also determined by the Rose Bowl Contract Administrator on an event by event basis and area of proposed use.

b. Standby Services (Event Service Attendants). Event Service Attendants are required to staff the rest rooms located on the concourse, Pavilion, and parking lots, to maintain cleanliness and restock soap and paper items as needed. In addition, Event Service Attendants police litter in designated areas and may be called upon to relocate to a specific area that requires immediate attention.

A typical work day for Event Service Attendants ranges from five to ten hours and is determined by the hours of the event. Workers report to work one half hour prior to

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scheduled gate opening and remain on duty until one or two hours after the conclusion of the event.

The number of Event Service Attendants needed for each event is determined by the area of event use and anticipated attendance. For example, a UCLA game with an anticipated crowd of 50,000 would require between 150-200 workers, depending on crowd size. An event with an anticipated crowd of 15,000 would require between 6 10 workers.

c. Post-Event Cleaning. Workers are required to clean the entire stadium, including seating areas, Pavilion, medical areas, staging area, locker rooms, media center, administrative and event management offices, concourse areas, ticket booths, and various other areas as designated by Rose Bowl staff following an event.

The number of days following an event allowed for post-event cleaning is not more than three. Periodically, this task must be performed within twelve (12) hours due to an event occurring the next day; this would be deemed a change-over date.

A minimum of 50 workers are required for post-event cleaning for events with an attendance of more than 50,000, more workers may be required for a twelve (12) hour turnaround as indicated above. For events between 25,000 50,000 attendances, a minimum of 30 workers are required. For events between 10,000 25,000 in attendance, a minimum of 15 workers are required. The number of workers needed for all other events with less than 25,000 attendance is determined by the Rose Bowl Contract Administrator.

Invoices for pre event, event standby rate, and post event, as well as Rose Bowl Stadium and Pavilion, must be separated to avoid any confusion. Invoices shall be provided in same manner as Notices to Proceed.

2. FLEA MARKETS: Twelve (12) Flea Markets are held per year on the second Sunday of every month. Flea Market workers periodically check each rest room located on the concourse to ensure cleanliness and maintain paper stocking and sanitize each restroom. The concourse area and parking lots are monitored for cleanliness and a worker may be called upon to a specific area that requires immediate attention. The Pavilion is not used on Flea Market event days.

Flea Market Service Attendants work from 7:00 a.m. to 4:00 p.m. on Flea Market days, and eight hours on the day following a Flea Market for clean-up. The Contractor shall provide, at a minimum, the following staffing: (1) pre-cleaning: four (4) workers ( 8-hour shift); (2) event standby: two (2) supervisors (8-hour shift), ten (10) workers (8-hour shift) and two (2) workers (4-hour shift); (3) post-clean: one (1) Supervisor and six (6) to ten (10) workers (8-hour shift).

3. PAVILION SPECIAL EVENTS: Several days per week, the Rose Bowl utilizes the non-suite areas of the Pavilion for catered activities. The contractor will be required to provide a minimum of two workers to clean the area following the activity. Contractor will be required to provide workers based on the Notice to Proceed provided. Generally, activities do not use more than one level of the Pavilion.

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4. REGULAR CLEANING OF ADMINISTRATIVE OFFICES: The Rose Bowl Administrative Offices are located adjacent to the stadium and measure a total of approximately 5,600 square feet. There are seven executive offices, three clerical offices, a kitchen, two rest rooms, a conference room, a large open area used for event day operations, two maintenance offices, one maintenance restroom, and a vault storage area.

Monday Friday, the contractor shall provide one (1) worker daily, from 8:00 a.m. to 10:00 a.m., for cleaning services at the Rose Bowl Administrative Offices.

4.2 EXPERIENCE The bidder must demonstrate a minimum of four (4) years successful experience in cleaning an event venue or facility of a similar size and function as the Rose Bowl Stadium, including, but not limited to the following:

(1) Have the capacity to hold a minimum of 50,000 persons;

(2) Be an outdoor facility;

(3) Host the types of events typically held at an event venue or facility such as the Rose Bowl Stadium or equivalent (ex. Concerts, soccer matches, football games); and

(4) Demonstrate that such experience occurred within the past ten (10) years.

The bidder must provide a minimum of three (3) references, including names, and current telephone numbers, one of which must be from the type of facility described above. The bidder must complete the attached form, “Contractor’s Qualification Statement,” attached hereto as Appendix “G.”

Each Bidder shall submit with its Bid Proposal a Contractor’s Qualification Statement which is included within the Bid Forms completed by Bidder. All information required by Contractor’s Qualification Statement shall be completely and fully provided. Any Bid Proposal not accompanied by a Contractor’s Qualification Statement completed with all information required and bearing the signature of the Bidder’s duly authorized representative under penalty of perjury may render the Bid Proposal non-responsive and rejected. If the RBOC determines that any information provided by a Bidder in the Contractor’s Qualification Statement is false or misleading, or is incomplete so as to be false or misleading, the RBOC may reject the Bid Proposal submitted by such Bidder as being non-responsive. A Bid shall be rejected if the Bidder fails to meet the essential requirements for qualification. Although the RBOC will be reviewing qualifications, the RBOC shall not apply a relative superiority analysis in making award of the Contract to the lowest responsive responsible Bidder.

4.3 CONTRACT BOND Before the RBOC executes the Contract, the Contractor shall furnish the following bonds of a corporate surety satisfactory to the RBOC:

A Material and Labor Bond (Payment Bond) in an amount of $20,000.00 to satisfy claims of material suppliers and laborers.

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Changes in the work or time extensions made pursuant to the Contract will not relieve the Contractor or a surety from its obligations under this bond. Each surety shall waive notice of such changes or extensions.

Each surety issuing a bond under the Contract shall have a Best rating of at least A.

4.4 LIABILITY INSURANCE The insurance requirements are set forth in the sample services contract (attached hereto as “Appendix D”).

4.5 SUCCESSORS AND ASSIGNS

The Contractor shall not assign the Contract or any interest therein. The RBOC and any of its successors and assignees reserve the unconditional right to assign any or all of its rights, title, interest or obligations in and to this Contract for any or all locations covered by this Contract. Upon the effective date of any such assignment, the assignor shall be released from all rights, titles, interests and obligations under that portion of the Contract assigned and the assignee shall assume all such rights, titles, interests and obligations.

4.6 AREA ASSIGNMENTS

The Contractor shall assign its employees to areas of work for performance of Tasks and Frequencies in accordance with Area Assignments as defined in the Specifications section of this Contract.

4.7 PERFORMANCE OF CONTRACT SERVICES

The Contractor shall be responsible for the complete and timely performance of all the Contract Services. Contractor shall commence the Contract Services upon receipt of Event Notice to Proceed.

4.8 PERSONNEL STANDARDS

4.8.1 Contractor.

a. Independent Contractor. It is understood and agreed by the RBOC and the Contractor that the Contractor is retained as an independent contractor and in no event shall any employee hired by the Contractor be considered an employee of the RBOC. The term "employee" as used in these specifications shall mean employee, contract worker, and Event Service Attendant.

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b. Certification. The Contractor shall provide written certification that each employee has no records of criminal convictions for felonies or for misdemeanors involving moral turpitude. The Contractor shall maintain accurate records of the employee’s full name, present telephone number, place of residence for previous five years, and employment for previous five years as well as legal working status of employees at any time required by RBOC or any other proper agency. The RBOC shall have the right to request any reasonable investigative background information including, but not limited to, the employment record of any personnel assigned to perform the Contract Services. The Contractor shall furnish in writing such information, to the extent permitted by law, within 30 calendar days after receipt of written request from the Contract Administrator. Contractor is required to notify RBOC within 48 hours of receiving notice that any employee is pending investigation of any criminal act or is accused of any crime.

c. Removal from Service. The Contractor shall remove from service on the premises of the RBOC any employee of the Contractor who, in the opinion of the RBOC is not performing the Contract Services in a proper manner, or who is incompetent, disorderly, abusive, dangerous, or disruptive or does not comply with rules and regulations of the RBOC. Such removal shall in no way be interpreted to require dismissal or other disciplinary action of the employee by Contractor. All employees providing the Contract Services are employees of Contractor and not of RBOC. No agent, servant, or employee of Contractor shall under any circumstances by deemed an agent, servant or employee of RBOC.

d. Transfer. Upon termination or transfer of any employee of the Contractor, the Contractor shall immediately notify the Contract Administrator in writing of such termination or transfer, and shall immediately obtain and void all Identification Badges of the employee.

e. Equipment. The Contractor shall prevent any of its employees from opening, tampering with, using or moving any item of equipment, including but not limited to telephones, storage containers, desks, or televisions, or from entering into any area unless required in the performance of the Contract Services.

f. Employees. Each employee shall be in their assigned area or station, properly equipped, uniformed and ready to begin work at the beginning of the work shift, and shall remain in their work area during the entire work shift, except for the break periods described below.

4.8.2 Contract Administrator.

a. Generally. The RBOC shall designate an employee of the Rose Bowl as the “Contract Administrator” and who shall act on behalf of the RBOC with respect to all aspects of this Contract. The RBOC shall designate the Contract Administrator

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in writing within ten (10) calendar days after the execution of this Contract and shall promptly notify the Contractor in writing if the Contract Administrator is changed.

b. Administration of Contract. The Contract Administrator shall have authority to require the Contractor to enforce all provisions of this Contract. The Contractor shall strictly and promptly follow the instructions of the Contract Administrator in the administration of the Contract Services. The Contract Administrator shall exercise any discretionary authority in a reasonable manner. The Contractor shall not have the right to alter or amend any of the financial aspects or elements of the Contract.

c. Access to Inspect. The Contractor shall provide the Contract Administrator free and easy access to inspect and measure the manner and progress of the Contract Services at all times and to inspect the types and quantities of tools, equipment, chemicals, supplies and all other materials used in the performance of the Contract Services.

d. Interpretation of Contract. The Contract Administrator shall decide any and all questions which may arise as to conformance of and acceptability of tools, equipment, chemicals, supplies and all other materials and methods and procedures used in the performance of the Contract Services with regard to the requirements included herein.

e. Temporary Changes of Routine Services. The Contract Administrator shall have the authority to require the Contractor to make temporary changes in the assignment of Routine Services, tasks and task frequencies, if such changes do not affect the unit prices contained in the Price Matrix (Appendix “B”). Such temporary changes shall not affect the amount of payment to the Contractor. The term “Routine Services” shall refer to any Contract Services as are of the usual and customary nature, and does not refer to any specially requested services. The applicable overtime rates must be specified with respect to each level of employee required to perform the Contract Services. Overtime is to be invoiced at 130% of the gross hourly wage that the Contractor pays its employees, and double time is to be invoiced at 170% of the gross hourly wage that the Contractor pays its employees. Managers’ time is to be invoiced as straight or regular time and for only eight hours per each 24-hour period. Upon occasion, workers may be requested to assist RBOC’s field maintenance crew and work under the direction of the Field Superintendent.

4.8.3 Contract Manager.

a. Generally. The Contractor shall provide an on-site Contract Manager, acceptable to the Contract Administrator and subject to prior approval by the

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RBOC, exclusively for this Contract. The Contract Manager shall have full authority to act for the Contractor at all times to carry out the provisions of this Contract.

b. Inspections. The Contract Manager shall make sufficient inspections to insure the Contract Services are performed as specified. In addition to these inspections, the Contract Manager shall perform a written inspection of at least one Assignment Area for each event. The Contract Manager shall use the Assignment Listings, as described in the Specifications section, to record discrepancies. The Contract Manager shall provide a copy of all such inspections to the Contract Administrator prior to the end of the work shift during which the inspection was conducted.

c. Availability. The Contract Manager shall be available to the Contract Administrator to discuss performance of the Contract Services or other provisions of this Contract.

d. Training. The Contract Manager shall be adequately trained in the compliance of all applicable OSHA, EPA, and other Federal, State and Local laws and regulations regarding materials that may be encountered in the performance of the Contract Services.

e. Record Keeping. The Contractor shall provide adequate secretarial, clerical and record keeping support off site to eliminate the need for the Contract Manager to personally prepare payroll, and monthly statements and invoices and to personally perform other clerical and record keeping activities.

4.8.4 Supervision.

a. Generally. The Contractor shall provide an adequate number of trained, qualified, supervisors capable of providing adequate supervision to accomplish the Contract Services. At a minimum, the Contractor shall provide the number of hours for supervision as designated in the Specifications. Each Supervisor, to the satisfaction of the Contract Administrator, shall be capable of verbal and written communication in the English language and shall be able to adequately communicate with the Event Service Attendants.

b. Removal. The Contract Administrator may request the Contractor to remove any Supervisor if it is determined the individual is not performing the Contract Services in accordance with the terms and conditions of this Contract.

c. Inspections. Each Supervisor shall perform a written inspection of at least one Assignment Area each shift. The Supervisors shall use Assignment Listings for

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each assignment to record discrepancies. The Contract Manager shall make sure that the Contract Administrator or his designated representative is provided a copy of all such inspections prior to the end of the work shift during which the inspection was conducted.

4.8.5 Event Service Attendants and Supervisors. The Contractor shall provide an adequate number of trained, qualified Event Service Attendants and Supervisors capable of performing the Contract Services in accordance with the Contract Documents. The Event Service Attendants assigned to a specific area shall be used exclusively in that area and will not perform other or additional duties specified herein during that shift, unless approved by the Contract Administrator.

4.8.6 Breaks. All Event Service Attendants of the Contractor performing the Contract Services shall be paid by the Contractor and take a break period of fifteen (15) minutes for each four hours worked, or such longer period as may be required by law, from the time of discontinuing performance of the Contract Services until the time of resuming performance of the services. Such break times will take place at times scheduled by the Contractor and approved by the Contract Administrator. The Contractor shall stagger the schedule of break periods such that all public areas continue to receive coverage for performance of the Contract Services during the break periods.

4.8.7 Employee Food Service. The Contractor shall not be allowed to bring on to the RBOC's property any food and beverage catering trucks, vending machines, or other serving facilities without prior written authorization from the Contract Administrator.

4.8.8 Security and Identification. The Contractor shall take all measures necessary to comply and to ensure that the employees of the Contractor comply with the security rules and regulations of the City of Pasadena, and with all applicable Federal, State and local rules, laws and regulations.

4.8.9 Labor Activity. The Contractor shall be responsible for its own labor relations with any trade or union representative among its employees, and shall negotiate and be responsible for adjusting all of the disputes between itself and its employees, or any union representing such employees. Whenever the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract Services, the Contractor shall immediately give written notice thereof to the RBOC.

If any strike, boycott, picketing, work stoppage, slowdown or other labor activities is directed against the Contractor which results in the curtailment or discontinuation of the Contract Services provided hereunder, the RBOC shall have the right during said period to contract with other vendors for the Contract Services.

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4.8.10 Contractor Access. Access to access routes, entrance gates or doors, parking and storage areas, and any time limitations as to access to these areas, shall be designated by the Contract Administrator. The Contractor shall conduct its operations in strict observation of the times of access to such access routes and other areas established as described above. The Contractor shall ensure that under no circumstances shall any of its employees enter or move upon any area not authorized by the Contract Administrator for access by the Contractor.

4.8.11 Key Control. The Contractor shall adequately secure the keys, key cards, and other entry devices and codes provided by the RBOC. The Contractor shall maintain a record of the key numbers issued to its employees. The Contractor shall not duplicate and shall not allow such items to be duplicated or removed from the site of the Contract Services. If any such items become lost, missing or stolen, that information shall be immediately reported to the Contract Administrator. Should the Contractor lose or have stolen any keys issued to contractor by the RBOC, the cost of changing locks or keys to building, rooms or areas accessible by the lost or stolen keys will be deducted from the Contractor's invoice to the RBOC for the work performed under this Contract.

4.8.12 Training.

a. Generally. The Contractor shall provide each employee used in the performance of the Contract Services with adequate training to competently perform the Contract Services.

b. Training Records. The Contractor shall maintain a training record for each employee. The training record shall show, at a minimum, the employee's name, date of employment, the type and date of each training class attended, and the class instructor. The Contractor shall present such records for inspection upon request by the Contract Administrator. The Contract Administrator may, from time to time, monitor the conduct of such training classes.

c. Requirements. At a minimum, the Contractor shall provide each employee performing the Contract Services with the following one hour cleaning procedures classes within the first two weeks of employment, and each employee must attend such classes again during each successive six month period:

(1) Introduction to Assignments;

(2) Chemicals;

(3) Tools & Equipment;

(4) Dusting and Spot Cleaning;

(5) Rest Room Cleaning, Disinfecting and Resupply;

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(6) Hard Surface Floor Care;

(7) Common Mistakes;

(8) Tasks and Frequencies; and

(9) Quality Assurance.

The time each employee spends attending a training class shall not be applied to any minimum number of hours required for the performance of the Contract Services.

4.8.13 Uniforms.

a. Requirements. The Contractor shall ensure all of its employees are clean, neat, and appropriately attired with uniforms and work shoes at all times during the performance of the Contractor Services. The Contractor shall provide each employee performing Routine Services under this Contract with a freshly laundered uniform each shift. The uniform for the Pre event/event shift employees shall consist of a tan shirt or blouse and slacks or a dress/skirt and blouse with the Contractor's name printed on the back of the shirt, blouse or dress. The Uniform for the Post event shift shall consist of an apron, smock or T shirt with the Contractor's name imprinted. The Contractor shall supply, launder and maintain employee uniforms at no cost to the employee. The Uniforms must meet the approval of the Contract Administrator.

b. Identification Badges. The Contractor shall provide each employee with an Identification Badge that displays the Contractor's name and the employee's full name. The Contractor shall provide each employee performing Routine Services with an Assignment Area Identification Badge to be prominently worn at all times while on the premises of the RBOC. The Assignment Area Identification Badges are in addition to any security badges issued by the RBOC. The Contractor shall ensure all employees prominently wear the badge at all times while on the premises of the RBOC. The uniforms and badges must meet the approval of the Contract Administrator. The Contractor shall submit samples of the badges and uniforms to the Contract Administrator for approval prior to beginning the Contract Services.

4.8.14 Scavenging. The Contractor shall develop, implement and maintain adequate procedures and checks to insure that no employee of the Contractor scavenges. Items found during post event cleanup must be turned in to the Contract Administrator.

4.8.15 Lost articles. The Contractor shall insure that lost, or apparently lost articles, that are found by Contractor’s employees are turned in immediately to the Contract Administrator or to the Contract Administrator's designated representative.

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4.8.16 Parking. The RBOC shall provide adequate parking space or a shuttle service for the employees of the Contractor while the employees are performing the Contract Services. It is the responsibility of the Contract Manager to obtain parking passes from the Contract Administrator for events where a parking fee is being charged.

4.8.17 Disclosure of Information.

a. Proprietary Information. The Contractor agrees that it will not during or after the term of this Contract disclose any proprietary information or confidential business information of the RBOC, including but not limited to its costs, charges, operating procedures and methods of doing business to any person, firm, corporation, association or other entity or to the general public for any reason or purpose whatsoever without the prior written consent of the RBOC. Such confidential or proprietary information received by the Contractor shall be used by it exclusively in connection with the performance of the Contract Services.

b. Advertising Materials. The Contractor shall not issue or release for publication any articles or advertising or publicity matter relating to the Contract Services performed by Contractor there under or mentioning or implying the name of the RBOC, its subsidiaries or affiliated companies or their respective personnel, without the prior written consent of the RBOC.

4.8.18 Energy Conservation. The Contractor shall comply with all energy conservation practices required by the City of Pasadena.

4.8.19 Relief for Absenteeism and Vacation. The Contractor shall provide competent replacements as necessary, at no additional cost to the RBOC, to ensure that the Tasks and Frequencies and Contract Services are performed as required. If the Contract Manager is absent, the Contractor shall provide for each vacant position a competent replacement who has the authority to carry out the terms and provisions of the Contract.

4.8.20 Shift Report. At the beginning of each work shift, the Contract Manager and its employees shall sign in to the Contract Administrator or his/her designated representative. The Contract Manager and its employees shall sign out to the Contract Administrator or his/her designated representative at the end of each work shift. Shift periods shall not exceed 8 hours unless approved by the Contract Administrator and as stated in the Notice to Proceed. Additionally, the Contractor will be required to provide several different crews to accommodate each 8 hour shift period. The Contractor Administrator or his/her designated representative shall provide the Contract Manager a copy of the shift report by the first working day after the event.

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4.8.21 Statement and Invoices.

a. Event Statements. The Contractor shall prepare and submit to the Contract Administrator Event Statements for each Notice to Proceed. The contents of the Invoice should include a shift report per each Notice to Proceed (pre event, standby, post event), itemized by each event and activity, the number of hours worked by each person in each such assignment, as certified by the Contractor Administrator's shift report. In addition, any invoicing for daily services, i.e. office cleaning, Pavilion cleaning, etc. is to be billed on a monthly basis. Event invoices for the Pavilion shall be separate from invoices for the Stadium and other areas. More than one Notice to Proceed shall not be included on the same invoice.

b. Invoices. The Contractor is required to use an independent payroll service to insure that employees and workers are paid for the work they perform, that all deductions and payments are made in accordance with applicable law, including California payroll law, and that there is no kickback of wages. Invoices shall be for direct services requested under the Notice to Proceed and shall not include any indirect costs such as administration and payroll processing. At a minimum, the procedures shall specify that shift reports of employees' time in and time out are to be kept on a daily and event basis and are to be completed by the employee, not by a supervisor or any other party, and certified by the Contract Administrator, his/her designee or a supervisor. The Contractor shall submit original, hardcopy invoices, accompanied by certified payroll documents within ten (10) days following each event, to the RBOC attn: Accounts Payable wiiithin this timeframe (as evidenced by the RBOC’s date stamp machine). In the event of a billing error, the Accoutns Payable Administrator shall return invoices to the Contractor for correction and subsequent resubmission for payment. Invoices shall be payable within thirty (30) days after approval by the Contract Administrator. If such invoices are not received within this timeframe, the RBOC is not responsible for payment, especially when charges are reimburseable by one of RBOC’s tenants or promoters.

4.8.22 Review of Records. The RBOC reserves the right to inspect all records of the Contractor, on site and in the Contractor’s off-site offices, to insure that approved procedures are followed. Failure to follow approved procedures in any respect shall be considered a material breach of the Contract.

4.8.23 Compensation Escalation Due to Changes in Minimum Wage/CPI Increases.

a. Increase. In the event the Contractor is required by the Federal or State Government to increase the minimum wages actually paid during the initial, or any additional, contract term(s) to employees performing the Contract Services specified in the BID FORM, then the salary rates defined in the BID FORM shall be subject to negotiation between the Contractor and the RBOC except that the Contractor shall be obligated to continue providing the Contract Services at the rates herein until or unless the Contract is terminated.

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b. Termination. In the event that negotiated changes in wages and salaries cannot be agreed upon by the Contractor and the RBOC, subject to any requested approval by the governing body of the Rose Bowl Operating Company in the City of Pasadena, then the Contract may be terminated by either party on sixty (60) days written notice to the other, which date may be no earlier than sixty (60) days after the effective date of such a change in the minimum wage.

c. Change in Wages. If the Contractor and the RBOC agree to a negotiated change in wages and salaries due to an increase in the Minimum Wage/CPI, the Contractor shall increase the minimum hourly wage rates paid to its employees performing the Contract Services as defined on the Bid Form in accordance with the new negotiated hourly wage rates. Such compensation escalation shall be due only to an increase in the CPI and/or Minimum Wage as is required by law and is to be negotiated, if necessary, on no more than an annual basis at the conclusion of the particular year of service. The RBOC understands and agrees to allow increases in the straight time hourly rate based on the annual, L.A. Area CPI index during the initial or additional terms of this Contract.

4.8.24 Nonperformance of Services. Tasks and Frequencies shall be considered not to have been performed when, in the reasonable judgment of the Contract Administrator, any one or more of the following conditions exist:

(1) The Tasks and Frequencies in an area were not performed in strict accordance with the Performance Standards or were not performed at the specified frequency or were not performed during the specified shift;

(2) The Tasks and Frequencies were not performed within the scheduled day and work shift;

(3) An employee performing the Tasks and Frequencies had not received the specified training as stated in section 4.10.12; or

(4) The employee performing the Tasks and Frequencies was not attired with the required Uniform in accordance with section 4.10.13 of these Specifications.

4.8.25 Nonperformance of Services/Deductions for. In the event of nonperformance of Routine Services by the Contractor, the Contract Administrator shall have the right to exercise one of the following options:

(1) The Contractor shall correct such item of nonperformance upon notification by the RBOC within the time frame specified, and the RBOC shall make no deductions for such items of nonperformance; or

(2) The RBOC shall correct the item of nonperformance by using another Contractor or by any means it deems necessary and reasonable. Direct costs incurred by the RBOC for the correction of the item of nonperformance, including

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a reasonable amount for the cost of the time of the employees of the RBOC involved in such correction, shall be deducted from payments made to the Contractor.

4.9 PERFORMANCE STANDARDS

4.9.1 Performance Standards Generally. The Contractor shall perform the Tasks and Frequencies in accordance with the frequencies as defined in section 4.12. The Contractor shall move or tilt all items such as chairs, seats, trash and ash receptacles, tables, storage containers, carts, etc. as required to perform the Contract Services next to, under or above such items. The Contractor shall return to their appropriate locations all items moved by the Contractor during the nonperformance of the Contract Services, in public and common use areas, the Contractor shall return all furniture to their appropriate configuration. The Contractor shall provide and use adequate barricades and signs to provide sufficient warning prior to, during and after the performance of the Contract Services.

4.9.2 Sweep/Rake and Remove debris from Stadium Seating Area. The Contractor shall use a rake and/or broom to move visible trash from between rows of seats to aisles. Once trash is gathered in aisles, Contractor shall place debris into trash bags and remove from seating areas. Workers are to use blower equipment provided by Contractor to remove remaining debris from the stadium seating areas.

4.9.3 Clean and Disinfect Drinking Fountains. The Contractor shall use spray bottles of germicidal detergent solution, clean cloths, scrub pads and cream cleanser to remove all obvious soil, streaks, smudges, etc. from the drinking fountains and cabinets; then, disinfect all porcelain and polished metal surfaces including the orifices and drain. After cleaning and disinfecting, the entire drinking fountain shall be free of streaks, stains, spots, smudges, scale, and other removable soil.

4.9.4 Clean and Disinfect Fixtures. The Contractor shall use spray bottles or pump up sprayers, to apply germicidal detergent solution to all surfaces of wash basins, toilets, urinals, showers and adjacent surfaces. The Contractor shall use clean cloths (except inside toilet bowls and urinals where the Contractor shall use bowl mops) to remove soil from all surfaces of these fixtures and adjacent surfaces, The Contractor shall use CREAM cleanser (or equivalent) and scrub pads to remove soil not removed by the cloths and germicidal detergent solution. The Contractor shall use dry cloths to dry metals surfaces of faucets, handles, valves, etc. The Contractor shall use a plumbing plunger to unstop clogged toilets.

4.9.5 Clean and Refill Floor Drains. The Contractor shall use a floor drain brush to clean floor drains. The Contractor shall use abrasive cleanser and scrub pads to remove corrosion and tarnish. The Contractor shall pour a solution of germicidal

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detergent down the floor drain to fill the drain trap and prevent the escape of sewer gas.

4.9.6 Damp Mop Non Carpeted Floors. The Contractor shall use detergent solution and mops to remove soil from non carpeted floors and baseboards which cannot be removed by sweeping, dust mopping or vacuuming. The Contractor shall dust mop floors which are coated with floor finish to prior to damp mopping. The Contractor shall sweep other floor surfaces prior to damp mopping. The Contractor shall damp mop all areas of the floor. After the floor has been damp mopped, it shall have a uniform appearance free of soil, stains, streaks, swirl marks, detergent film or any observable soil which can be removed by damp mopping. In rest rooms and locker rooms, the Contractor shall use germicidal detergent solution instead of detergent solution.

4.9.7 Descale Toilets and Urinals. The Contractor shall use acid type bowl cleanser and nylon bowl mops to remove scale, scum, mineral deposits, rust stains, etc. from the insides of toilet bowls and urinals. The Contractor shall use damp cloths, squeegees, and germicidal detergent solution from spray bottles or pump up sprayers to damp wipe and disinfect all surfaces of furniture, fixtures, walls, partitions, doors, etc. The Contractor shall use dusting tools, treated dust cloths or vacuum cleaners with dusting attachments to remove all dust, lint, litter, dry soil, etc. from the surfaces of chairs, telephones, lamps, tables, cabinets, shelves, and other types of furniture and surfaces which are not considered to be building surfaces or building fixtures. Papers, typewriters, calculators, computers, staplers, and other similar desk items are not to re disturbed. The Contractor shall accomplish dusting by the removal of soil from the area not by moving it from one surface to another.

4.9.8 Dust Building Surfaces. The Contractor shall use dusting tools, treated dust cloths or vacuum cleaners with dusting attachments to remove all dust, lint, litter, dry soil, etc. from the surfaces of ledges, heater convectors, window sills, fire extinguishers, counter tops, walls, door frames and sills, ceiling mounted fans, fixtures, partitions, rails blinds, and other type of fixtures and surfaces which are not considered to be furniture surfaces or specialty equipment such as test equipment, computers, typewriters, calculators, etc. below 9 feet from the floor surface. The Contractor shall dust up to a height of 20 feet from the floor surfaces at the interior and exterior of exterior entry areas. The Contractor shall accomplish dusting by removal of soil from the area not by moving it from one surface to another.

4.9.9 Dust Mop or Sweep Non Carpeted Floors. The Contractor shall use a treated dust mop to remove soil and litter from non carpeted floors. On resilient tile, terrazzo, and other smooth finished floor surfaces, the Contractor shall use treated dust mops. On rough, unseated concrete, or other floors where dust mopping is not effective, the Contractor shall use brooms. Prior to dust mopping the floor surface, the Contractor shall use mops and detergent solution to remove wet soil from the floor. The Contractor shall use putty knives to remove gum, tar

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and other sticky substances from the floor. The Contractor shall use a dustpan to remove accumulated soil and litter. After the floor has been dust mopped or swept, the floor surface, including corners and abutments, shall be free of dust, littler and debris that can be removed by dust mopping or vacuuming or with a putty knife. The Contractor shall vacuum elevator floor and door tracks and other areas such as corners and hard to reach areas. The Contractor shall use a vacuum cleaner to remove moisture and 8ry soil from carpeted type entrance mats. The Contractor shall use carpet stain remover and gum remover to remove carpet stains and gummy soil. The Contractor shall clean exterior entrance mats by hosing with water and/or vacuuming.

4.9.10 Empty Trash Receptacles. The Contractor shall empty and return to their appropriate location all waste baskets, cigarette ash receptacles and other trash containers. The Contractor shall remove all litter, cans, papers, and other containers marked "TRASH". The Contractor shall keep trash in Recycle Containers separated from other trash. The Contractor shall remove all collected trash to area(s) on the site or within the building as designated by the Contract Administrator in such a manner as to prevent the adjacent area from becoming littered by such trash.The Contractor shall replace all obviously soiled or torn trash receptacle liners with a new trash receptacle liner. The Contractor shall replace the liner in such a manner as to present a neat uniform appearance.

The Contractor shall use damp cloths, and detergent solution or cream cleanser and scrub pads to remove nonpermanent stains and soil from the interior and exterior of trash receptacles.

4.9.11 Overhead Dusting. The Contractor shall remove all dust, spider webs, litter, etc. from all fixtures and surfaces from the top of the floor up to and including the ceiling that are visible from the floor surface below or adjacent floor levels, balconies, escalators, stairs, etc. This includes exposed surfaces of lights, grills, light fixtures, pipes, sprinkler system, cables, ledges, walls, ceilings, vents, etc. The Contractor shall accomplish high dusting by using treated dust cloths, treated dusting tools, damp cloths and tank vacuums with crevice tools, brush attachments and wall attachments.

4.9.12 Non Specific Tasks. The Contractor shall perform miscellaneous activities as directed by the Contract Administrator.

4.9.13 Police Litter. The Contractor shall remove unsightly soil and litter. If the litter cannot be removed by hand, the Contractor shall use a carpet vacuum on carpeted floors or broom or dust mop and damp mop on non carpeted floors.

4.9.14 Polish Stainless Steel and Metal Surfaces. The Contractor shall polish stainless steel surfaces with glass cleaner and a soft cloth. The Contractor shall use clean cloths and stainless steel polish to remove smudges, fingerprints, marks, streaks, tape, etc. that glass cleaner cannot remove. The Contractor shall remove excess

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stainless steel polish. The contractor shall use brass nciish to polish brass building and fixture surfaces.

4.9.15 Refill Dispensers. The Contractor shall check and refill each toilet paper dispenser, hand soap dispenser, paper towel dispenser, toilet seat cover dispenser, etc. The Contractor shall place supplies dispensers in accordance with the directions of the supplier and dispenser manufacturers. The Contractor shall wipe surfaces adjacent to hand soap dispensers to remove spillage and leakage.

4.9.16 Remove Carpet Stains. The Contractor shall use carpet stain remover, a dampened utility brush, clean cloths, aerosol gum remover and wet/dry tank vacuums to remove nonpermanent stains from carpeted floors. The Contractor shall blot or vacuum and scrape as much of the stain from the carpet as practical before applying carpet stain remover to the carpet. The Contractor shall spray carpet stain remover onto the stain and use a utility brush if required. After the stain has dissolved, the Contractor shall blot and rub the stain up in such a manner as to prevent spreading of the stain, After the stain has been removed, the Contractor shall blot or vacuum the carpet dry.

4.9.17 Spot Clean Building Surfaces. The Contractor shall use clean damp cloths, scrub

pads, spray bottles of detergent solution, glass cleaner or cream cleanser to remove smudges, fingerprints, marks, streaks, tape, etc. from the surfaces of stadium seating, ledges, windows, partition glass, window sills and blinds, fire extinguishers, counter tops, walls, doors, door frames and sills, pictures, partitions, hand rails and other types of fixtures and surfaces which are not considered to be furniture surfaces or specialty equipment such as test equipment, computers, typewriters, calculators, etc. below 9 feet from the floor surface. The Contractor shall perform spot cleaning up to a height of 10 feet from the floor surfaces at the interior and exterior of exterior entry areas. The Contractor shall polish stainless steel surfaces with glass cleaner and soft clean cloths. The Contractor shall use a clean cloth and stainless steel polish to remove smudges, fingerprints, marks, streaks, tape, etc. that glass cleaner cannot remove. The Contractor shall remove excess stainless steel polish.

4.9.18 Spot Clean Furniture. The Contractor shall use clean damp cloths, scrub pads, spray bottles of detergent solution, glass cleaner, or cream cleanser to remove smudges, fingerprints, marks, streaks, tape, etc. from the surfaces of chairs, telephones, cleared surfaces of desks, lamps, tables, cabinets, shelves, and other types of furniture and surfaces which are not considered to be building surfaces or building fixtures. Typewriters, calculators, papers, computers, staplers, and other similar desk items are not to be disturbed.

4.9.19 Spot Mop. The Contractor shall use detergent solution and mops to remove spots, spills and obvious soil from non carpeted floors which cannot be removed by vacuuming or dust mopping. After the floor has been spot mopped, it shall have a uniform appearance free of soil, stains, streaks, swirl marks, detergent

32

film or any observable soil which can be removed by damp mopping. In rest rooms and medical exam or treatment areas, the Contractor shall use germicidal detergent solution instead of detergent solution.

4.9.20 Vacuum Completely. The Contractor shall use a carpet vacuum to remove visible and hidden soil and debris from the carpet surface and from within the carpet pile. The Contractor shall use a hose and brush or crevice attachment to vacuum areas inaccessible to the carpet vacuum. After completely vacuuming, the carpet shall be free of all visible soil and litter and all soil which can be removed from the carpet pile.

4.9.21 Vacuum Traffic Lanes. The Contractor shall use a carpet vacuum to vacuum traffic patterns and lanes of carpeted floors to remove soil and debris from the carpet surface and pile to raise the carpet pile. The Contractor shall use a hose and brush or crevice attachment to vacuum areas inaccessible to the carpet vacuum.

4.9.22 Vacuum Visible Soil, The Contractor shall use a carpet vacuum to remove visible soil and debris from the carpet surface. The Contractor shall use a hose and brush or crevice attachment to vacuum areas inaccessible to the carpet vacuum. After vacuuming, the carpet shall be free of all visible soil and litter. Vacuum elevator floor and door tracks. Use a vacuum cleaner to remove moisture and dry soil from carpeted type entrance mats. The Contractor shall use carpet stain remover and gum remover to remove carpet stains and gummy soil for entrance mats.

The Contractor shall use detergent solution, wet mops, buckets and wringers, deck brushes, swivel pad holders and abrasive pads, and putty knives to remove soil from non carpeted floors which cannot be removed by vacuuming or dust mopping. The Contractor shall apply detergent solution to the entire floor area and allow to remain for three to five minutes. The Contractor shall use scrub brushes to remove Spots and stains not removed by mopping. In areas with floor drains, the Contractor shall squeegee the floor dry and then rinse with clear water. In areas without a floor drain, the Contractor shall use a wet mop and mop bucket and wringer or wet/dry tack vacuum to pick up the solution, and then rinse with clean water twice. The Contractor shall wet clean all accessible areas. The Contractor shall dust mop floors which are coated with floor finish prior to damp mopping. The Contractor shall vacuum other floor surfaces prior to damp mopping. The Contractor shall take care as required to prevent splash and mop marks from being left on baseboards, furniture legs, doors, etc. After the floor has been wet cleaned, it shall have a uniform appearance free of soil, stains, streaks, swirl marks, detergent film or any observable soil which can be removed by damp mopping. In areas where floor finish has not been applied to the floor surface and greasy soil must be removed, the Contractor shall use a solution of degreaser.

33

4.9.23 Chemicals. The RBOC shall furnish all chemicals necessary to perform the Contract Services.

4.9.24 Containers. The Contractor shall issue all chemicals in their original containers to each employee.

4.9.25 Labeling. All containers containing delicate or fragile items shall be marked to clearly identify this condition. These markings shall be placed on not less than one side or end of the container.

Material that requires precautionary warnings shall have affixed to all containers such labels or markings as are prescribed and approved by law, regulatory agency, or this Contract. The marking or labeling of material containing hazardous or toxic material, substances or wastes shall be in accordance with all Federal, State and Local laws, Ordinances, rules and regulations.

All chemical containers shall bear their original manufacturer's label which includes the ' name and address of the manufacturer, instructions for use and any pertinent warnings and safety instructions. All chemical containers must have the manufacturer's quality control batch numbers included on cases or containers. The Contractor shall develop and implement procedures to insure its employees use chemicals in accordance with the instructions of the chemical manufacturers.

4.9.26 Prohibited Chemicals. No ammonia, laundry bleach, powdered cleanser or any other type of chemical shall be used in the performance of the Contract Services without the written permission of the Contract Administrator.

4.9.27 Manufacturer's Instructions. The Contractor shall follow the instructions of the Chemical Manufacturers in every instance.

4.9.28 Carpet Stain Removal Kit, Each Supervisor shall have a carpet stain removal kit and a container of solvent type carpet spotter.

4.9.29 Use of Blower Equipment. The Contractor may be required in performing Routine Services to use Blower Equipment. Fifteen (15) Back Pack Blowers and two (2) Low Blowers are required. Such equipment will not be furnished by the RBOC but shall be provided by the Contractor. The Contractor shall provide equipment in good repair.

34

4.9.30 Use of the RBOC's Facilities and Equipment. Any permitted use of the RBOC's facilities, equipment, tools or supplies shall be gratuitous and the Contractor shall release the RBOC from any responsibility arising from claims for personal injuries, including death, arising out of the use of such facilities, equipment, tools or supplies irrespective of the condition thereof or any negligence on the part of the RBOC in permitting their use.

4.9.31 Supplies Furnished by the RBOC. The RBOC shall provide and pay for the following items to be installed in dispensers on site by the Contractor: Toilet Tissue, Paper Towels, Hand Soap, Toilet Seat Covers, and Cleaning Supplies. The dispenser for toilet tissue, toilet seat covers, paper towels, and hand soap are furnished and installed by the RBOC. The Contractor shall provide adequate safeguards to prevent pilferage, loss and misuse of these items and to insure that these items are put to their intended use. The Contractor shall be issued such items, on an event basis, at times and locations specified by the Contract Administrator. The Contractor shall provide an event report to the Contract Administrator defining the quantities of each item of supply provided by the RBOC issued to each building location during that event.

4.9.32 Service Vehicles. The Contractor is to provide any service vehicles required to perform the Contract Services, including but not limited to two (2) Toro Workman vehicles or the equivalent.

4.10 TASKS AND FREQUENCIES FOR EVENTS.

4.10.1 Tasks & Frequencies for ADMINISTRATIVE OFFICES ENTRANCE

Frequency Task

PER EVENT POLICE LITTER

PER EVENT EMPTY TRASH RECEPTACLES

PER EVENT SPOT CLEAN BUILDING SURFACES

PER EVENT SPOT CLEAN FURNITURE SURFACES

PER EVENT SWEEP

PER EVENT CLEAN FLOOR MATS

PER EVENT DAMP MOP ALL SPILLS

4.10.2 Tasks & Frequencies for ADMINISTRATIVE OFFICE CONFERENCE ROOM

Frequency Task

35


PER EVENT CLEAN WRITING BOARDS

PER EVENT VACUUM TRAFFIC LANES & VISIBLE SOIL

PER EVENT DUST BUILDING SURFACES

PER EVENT DUST FURNITURE SURFACES




PER EVENT DUST MOP OR SWEEP

PER EVENT REMOVE CARPET STAINS

PER EVENT DAMP MOP NON CARPETED FLOORS

PER EVENT VACUUM COMPLETELY

PER EVENT SPRAYBUFF AND BURNISH

4.10.3 Tasks & Frequencies for ADMINISTRATIVE OFFICE COPY AREA

Frequency Task











4.10.4 Tasks & Frequencies for ADMINISTRATIVE OFFICE CORRIDOR

Frequency Task


36













4.10.5 Tasks & Frequencies for ADMINISTRATIVE OFFICE REST ROOMS

Frequency Task





PER EVENT CLEAN & DISINFECT FIXTURES

PER EVENT REFILL DISPENSERS







PER EVENT DISINFECT ALL AREAS

PER EVENT DESCALE TOILETS & URINALS

PER EVENT WET CLEAN FLOORS

PER EVENT CLEAN & REFILL FLOOR DRAINS



37

4.10.6 Tasks & Frequencies for CONCOURSE REST ROOMS

Frequency Task











PER EVENT DISINFECT ALL SURFACES



PEREVENT CLEAN & REFILL FLOOR DRAINS

4.10.7 Tasks & Frequencies for EQUIPMENT ROOM

Frequency Task





PER EVENT SWEEP

4.10.8 Tasks & Frequencies for EXTERIOR CONCOURSE

Frequency Task


38


PER EVENT REMOVE TRASH FROM ROSE BUSHES

PER EVENT REPLACE TRASH LINERS


PER EVENT SWEEP


4.10.9 Tasks & Frequencies for HANDICAP REST ROOMS (FIELD LEVEL)

Frequency Task















4.10.10 Tasks & Frequencies for LOCKER ROOMS AND AUXILIARY DRESSING ROOMS

Frequency Task





39






PER EVENT VACUUM VISIBLE SOIL






4.10.11 Tasks and Frequencies for MAINTENANCE OFFICES

Frequency Task









PER EVENT DU ST BUILDING SURFACES



4.10.12 Tasks & Frequencies for MEDICAL TREATMENT

Frequency Task




40











4.10.13 Tasks & Frequencies for OFFICIALS' DRESSING ROOM

Frequency Task















PER EVENT VACUUM TRAFFIC LANES & VISIBLE SOiL

4.10.14 Tasks & Frequencies for POLICE HEADQUARTERS

Frequency Task

41














4.10.15 Tasks & Frequencies for PAVILION GROUND LEVEL

Frequency Task







PER EVENT MOP






PER EVENT CLEAN AND DISINFECT FIXTURES

PER EVENT POLISH ALL METAL SURFACES

MONTHLY CLEAN/DUST INSIDE OF LIGHT FIXTURES

42

4.10.16 Tasks & Frequencies for PAVILION LEVEL I (INCLUDING LOBBY)

Frequency Task







PER EVENT SPOT MOP


PER EVENT DUST BUILDING SURFACES (including hand rails)






MONTHLY CLEANIDUST INSIDE OF LIGHT FIXTURES

MONTHLY DEFROST REFRIGERATORS LOCATED IN THE SUITES

4.10.17 Tasks & Frequencies for PAVILION LEVEL 11 (INCLUDING LOBBY)

Frequency Task







PER EVENT MOP



43







4.10.18 Tasks & Frequencies for PAVILION LEVEL III (INCLUDING LOBBY)

Frequency Task







PER EVENT MOP


PER EVENT DUST BUILDING SURFACES (including hand rails)







MONTHLY DEFROST REFRIGERATORS LOCATED IN THE SUITES

YEARLY CLEAN INSIDE OF CABINETS LOCATED IN THE SUITES

4.10.19 Tasks & Frequencies for COMMAND POST

Frequency Task



44



PER EVENT SPOT MOP






4.10.20 Tasks & Frequencies for PAVILION ELEVATORS

Frequency Task





PER EVENT SWEEP


PER EVENT CLEAN DOOR TRACKS




4.10.21 Tasks & Frequencies for PAVILION REST ROOMS (ALL LEVELS)

Frequency Task








45









4.10.22 Tasks & Frequencies for PAVILION STAIRWELLS (NORTH, CENTER, AND SOUTH)

Frequency Task


PEREVENT EMPTY TRASH RECEPTACLES

PER EVENT SPOT CLEAN BUILDING SURF ACES

PER EVENT SWEEP FLOORS

PER EVENT SPOT MOP

4.10.23 Tasks & Frequencies for PAVILION SUITES

Frequency Task





PER EVENT SPOT MOP



PEREVENT DUST FURNITURE SURFACES




46

PEREVENT CLEAN AND DISINFECT FIXTURES

4.10.24 Tasks & Frequencies for PRESS INTERVIEW ROOM

Frequency Task



PEREVENT SPOT CLEAN BUILDING SURFACES

PER EVENT SPOT CLEAN FURNITURE

PEREVENT SWEEP

PEREVENT VACUUM COMPLETELY

4.10.25 Tasks & Frequencies for SHOWERS

Frequency Task





PER EVENT DISINFECTS ALL SURFACES



4.10.26 Tasks & Frequencies for STADIUM SEATING AREAS AND AISLES

Frequency Task

PER EVENT REMOVE LITTER


PEREVENT SWEEP

PER EVENT DAMP MOP ALL SPILLS

4.10.27 Tasks & Frequencies for TICKET BOOTHS

47

Frequency Task

PER EVENT POLICE L17TER




PER EVENT SWEEP

PER EVENT VACUUM CARPETED AREAS

4.10.28 Tasks & Frequencies for TUNNELS



PER EVENT SWEEP

4.11 TASKS AND FREQUENCIES FOR FLEA MARKETS

4.11.1 Tasks & Frequencies for CONCOURSE RESTROOMS

Frequency Task















48

4.11.2 Tasks & Frequencies for EXTERIOR CONCOURSE

Frequency Task




PER EVENT SWEEP


PER EVENT REMOVE TRASH FROM ROSE BUSHES

4.11.3 Tasks & Frequencies for TICKET BOOTHS

Frequency Task





PER EVENT SWEEP

4.12 TASKS AND FREQUENCIES FOR PAVILION EVENTS

4.12.1 Tasks & Frequencies for PAVILION GROUND LEVEL

Frequency Task







PER EVENT MOP


49








4.12.2 Tasks & Frequencies for PAVILION (LEVEL OF USE)

Frequency Task







PER EVENT MOP









4.12.3 Tasks & Frequencies for PAVILION ELEVATORS

Frequency Task



50



PER EVENT SWEEP


PER EVENT CLEAN DOOR TRACKS




4.12.4 Tasks & Frequencies for PAVILION REST ROOMS (LEVEL OF USE)

Frequency Task
















4.12.5 Tasks & Frequencies for PAVILION STAIRWELLS (CENTER)

Frequency Task



51


PER EVENT SWEEP FLOORS

PER EVENT SPOT MOP

4.13 TASKS AND FREQUENCIES FOR ADMINISTRATIVE OFFICES

4.13.1 Tasks & Frequencies for ADMINISTRATIVE OFFICE ENTRANCE

Frequency Task

Daily POLICE LITTER

Daily EMPTY TRASH RECEPTACLES

Daily DUST BUILDING SURFACES

Daily SPOT CLEAN BUILDING SURFACES

Daily SPOT CLEAN FURNITURE SURFACES

Daily CLEAN FLOOR MATS

Daily DAMP MOP NON CARPETED FLOORS

Daily DUST MOP OR SWEEP

Daily VACUUM COMPLETELY

Daily SPRAYBUFF AND BURNISH

Daily REMOVE CARPET STAINS

4.13.2 Tasks & Frequencies for ADMINISTRATIVE OFFICE CONFERENCE ROOM

Frequency Task


Daily CLEAN WRITING BOARDS

Weekly VACUUM TRAFFIC LANES & VISIBLE SOIL

Weekly DUST BUILDING SURFACES

Weekly DUST FURNITURE SURFACES

3 Times Weekly POLICE LITTER

3 Times Weekly CLEAN ERASERS AND CHALK TRAYS

52

3 Times Weekly SPOT CLEAN BUILDING SURFACES

3 Times Weekly SPOT CLEAN FURNITURE SURFACES

3 Times Weekly DUST MOP OR SWEEP

3 Times Weekly REMOVE CARPET STAINS

3 Times Weekly SPOT MOP

Every 4 Weeks DAMP MOP NON CARPETED FLOORS

Every 4 Weeks VACUUM COMPLETELY

Every 4 Weeks SPRAYBUFF AND BURNISH

4.13.3 Tasks & Frequencies for ADMINISTRATIVE OFFICE COPY AREA

Frequency Task





3 Times Weekly CLEAN FLOOR MATS


3 Times Weekly SPOT CLEAN BUILDING SURFACES

3 Times Weekly SPOT CLEAN FURNITURE SURFACES




4.13.4 Tasks & Frequencies for ADMINISTRATIVE OFFICE CORRIDOR

Frequency Task

Daily CLEAN FLOOR MATS

Daily POLICE LITTER





53


Daily VACUUM TRAFFIC LANES & VISIBLE SOIL

Weekly DAMP MOP NON CARPETED FLOORS



Twice Weekly SPRAYBUFF AND BURNISH


4.13.5 Tasks & Frequencies for ADMINISTRATIVE OFFICE GAME MANAGEMENT AREA

Frequency Task



Weekly SPOT CLEAN BUILDING SURFACES



Twice Weekly VACUUM VISIBLE SOIL



3 Times Weekly REMOVE CARPET STAINS


Every 4 Weeks DAMP MOP NON CARPETED FLOORS


4.13.6 Tasks & Frequencies for ADMINISTRATIVE OFFICE RESTROOMS

Frequency Task Daily

Daily POLICE LITTER




54

Daily CLEAN & DISINFECT FIXTURES

Daily REFILL DISPENSERS


Daily DAMP MOP NON CARPETED FLOORS





Weekly DISINFECT ALL AREAS

Weekly DESCALE TOILETS & URINALS

Weekly WET CLEAN FLOORS

Weekly CLEAN & REFILL FLOOR DRAINS

Weekly VACUUM COMPLETELY

Weekly SPRAYBUFF AND BURNISH

4.13.7 Tasks & Frequencies for ADMINISTRATIVE OFFICE STORAGE AREA

Frequency Task

Daily POLICE LITTER

Daily CLEAN & DISINFECT FIXTURES


Daily SPOT MOP



Weekly SPOT CLEAN BUILDING SURFACES

Weekly CLEAN & REFILL FLOOR DRAINS

4.13.8 Tasks and Frequencies for ADMINISTRATIVE OFFICES KITCHEN

Frequency Task

Daily CLEAN AND DISINFECT FIXTURES



55

Monthly OVERHEAD DUSTING

Weekly POLISH STAINLESS STEEL & METAL SURFACES

Daily REFILL DISPENSERS


4.13.9 Tasks and Frequencies for ADMINISTRATIVE OFFICES OFFICES

Frequency Task

Daily POLICE LITTER










Twice Weekly SPRAYBUFF AND BURNISH


56

5.0 BIDDER’S PROPOSAL

To the Rose Bowl Operating Company (RBOC) of the City of Pasadena, California

In response to the Notice Inviting Bids for FURNISH LABOR AND MATERIALS FOR ROSE BOWL STADIUM CLEANING AND ADMINISTRATIVE OFFICES HOUSEKEEPING, the undersigned proposes and agrees to furnish the required material in strict conformity with the general and detailed specifications and data on manufacturer’s data sheets and/or exceptions made part of the bid and accepted by the RBOC in writing.

Each bidder must bid on the items shown in the Bidder’s Proposal. If any bidder makes any alteration, interlineation or deviation in any of the printed matter of the proposal or if the signature of the bidder is incomplete, the bid will be considered informal and may be rejected.

The price bid shall include any and all charges required under the California Retail Sales Act of 1933 as amended and the California Use Tax Act of 1935.

BID TABLE DESCRIPTIONS Base Bid: __________________Bid Title___________________ Grand Total price below should include all applicable charges and reference the Price Matrix.

Grand Total Price: $ _________________________

57

Terms ___________________ 30 days

Contractors License Number____________________

Firm ________________________________________________________

Contact name _________________________________________________

Address _____________________________________________________

Phone No. ____________________ Fax No.__________________________

58

6.0 SIGNATURE PAGE AND LEGAL STATUS

The undersigned certifies that he is an official legally authorized to bind his firm and to enter into a contract should the RBOC accept this proposal.

Bid proposal by _______________________________________________________

(Name of Firm)

Legal status of bidder: Please check the appropriate box

Corporation State of Incorporation ___________________________

Partnership List Names____________________________________

____________________________________

DBA State full name _____________________________DBA

____________________________________

____________________________________

Other Explain ____________________________________

____________________________________

____________________________________

Signature of Bidder _____________________ Title___________________

(Authorized Signature)

Address _______________________ City ___________State ____ Zip ________

Telephone No. ( ) _____________________________________________

Signed this _______________________day of _______________________, 20___

ADDENDUM NO. BIDDER’S INITIALS

1. ____________ __________________

2. ____________ __________________

3. ____________ __________________

59

7.0 ATTACHMENTS

60

BIDDER’S CHECKLIST

TO THE BIDDER:

The following list is provided for the convenience of both you and the RBOC/City and to help eliminate errors and omissions which may render your bid unacceptable. Please check all appropriate boxes and submit with your bid.

BID PROPOSAL (Signed by Bidder)

PRICE/MATRIX

DECLARATION OF NON-COLLUSION (Signed by Bidder)

VENDOR QUESTIONNAIRE (forms AA1; AA2; and AA3 signed by Bidder)

LIVING WAGE COMPLIANCE CERTIFICATION

REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION (IRS Form W-9)

BID SECURITY

CONTRACTOR’S QUALIFICATION STATEMENT

GOOD FAITH EFFORT – LOCAL HIRING PROVISION

Bids are to be signed and submitted in TRIPLICATE. Bidder must submit bids in an ORIGINAL AND TWO COPIES.

All bids shall be enclosed in sealed envelopes, distinctly marked “Bid” with the title of the bid and the bidder’s name and address appearing on the outside.

Bids should be addressed to:

Attn: Nancy Silver, Stadium Contracts Administrator

Rose Bowl Administrative Offices

1001 Rose Bowl Drive

Pasadena, CA 91103

Mail sufficiently early or deliver in person before the time and day listed in the Notice Inviting Bids. Bids must be received in the RBOC’s Administrative Offices before that time.

APPENDIX B - ROSE BOWL STADIUM STAFFING MATRIX

Supervisor Matron Porter Supervisor Staff Supervisor Matron Porter

Trash

Runner

MAJOR EVENTS

1 AmericaFest 35000 7 hrs 3 12 12 1 5 33 Pavilion Closed

2 Soccer Match 75000 7 hrs 4 20 20 1 22 67 5 26 25 4 60

3 Concert 55000 7.5 hrs 7 25 25 1 30 88 4 17 17 4 42

4 UCLA Football 75000 7.5 hrs 5 18 18 1 20 62 5 26 25 4 60

5 UCLA Football 82000 7.5 hrs 7 25 25 2 30 89 5 26 25 4 60

6 UCLA Football USC 90000 8 hrs 7 30 30 2 30 99 5 26 25 4 60

7 Rose Bowl Game 90000 8 hrs 7 30 30 2 7 76 5 26 25 4 60

8 MINOR EVENTS

9 Minor Stadium Event 500 - 2000 Between 6 - 8 hrs 1 3 3 0 0 7 Pavilion Closed






15 PAVILION EVENTS

16 Loge Lounge Event Between 4 - 6 hrs Stadium Concourse Closed 1 4 2 1 8

17 Club Lounge Event Between 4 - 6 hrs Stadium Concourse Closed 1 5 2 1 9

18 Level D Event Between 4 - 6 hrs Stadium Concourse Closed 1 7 4 3 15

19 Level C, (Horizon Club) Event Between 4 - 6 hrs Stadium Concourse Closed 1 6 4 4 15

DAILY STADIUM OPERATIONS

Day to day Stadium Custodial needs is a total

of 4 staff, 1 for Admin office at 6hrs, 1 for

Pavilion @ 8hrs, 2 for Concourse @ 8hrs

Main Event

Time

Staffing

Totals

Estimated

Attendance

Estimated Work

HoursEvent

Trash Liners

Pavilion Total WorkersStaduim Total Workers

StaduimMain Event

Time

Staffing

Totals

62

DECLARATION OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA COUNTY OF LOS ANGELES

_______________________________________________________________, being first duly sworn deposes

and says that he/she is ______________________________________________________________________

(Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title)

of____________________________________________________________________ (Insert name of bidder)

who submits herewith to the RBOC/City of Pasadena a proposal;

That all statements of fact in such proposal are true;

That such proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation;

That such proposal is genuine and not collusive or sham;

That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the RBOC or City of Pasadena, or of any other bidder or anyone else interested in the proposed contract; and further

That prior to the public opening and reading of proposals, said bidder:

a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal;

b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his proposal;

c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his proposal price, or of that of anyone else;

d. Did not, directly or indirectly, submit his proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the RBOC or City of Pasadena, or to any person or persons who have a partnership or other financial interest with said bidder in his business.

I certify under penalty of perjury that the above information is correct

By:______________________________________ Title:________________________________

Date:____________________________________

63

Purchasing & Payables Division

100 N. Garfield Ave., Room 328 Pasadena, CA 91101 (626) 744-6755

(626) 744-6757 Fax www.ci.pasadena.ca.us/purchasing

Vendor List Questionnaire (Form AA-1)

Affidavit of Equal Opportunity Employment & Non-segregation (AA-1)

In order to be placed to the City’s vendor list and be eligible to receive City business, you must provide the following information except where indicated as “optional”. By submitting this form you are declaring under penalty of perjury under the laws of the State of California and the laws of the United States that the information is true and correct. Furthermore, you are certifying that your firm will adhere to equal opportunity employment practices to assure that applicants and employees are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex or age. And, your firm does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location, under its control, where segregated facilities are maintained.

Name of Company________________________________ Business Telephone_________________

Address______________________________ Fax number __________________

City__________________________ State________ Zip______________

Contact Person________________________ E-mail Address: _____________________________

Remit Address (if different) _____________________________________________

Please state clearly and concisely the type(s) of goods and services your company provides:

The following section is OPTIONAL and is for statistical reporting purposes only. Ownership (please check all that apply):

African-American____ Asian____ Armenian____ Hispanic____

Native American____ Disabled____ Female____

64

Project Workforce Utilization (Form AA-2) This form is to be included in all bid documents for projects involving labor or services valued at $25,000 or more.

Instructions: Please indicate the job titles/classifications to be used in the performance of this contract should it be awarded to your firm. Please indicate the number of employees in each job classification as well as the number of new hires, if any, as a result of this contract.

Name of Company: ____________________________________ Project: ________________________________

Job Titles/Classification Estimated number of existing staff to be employed in this classification if awarded the contract

Estimated number of new hires to be employed in this classification if awarded the contract

Are any current employees or potential

new hires Pasadena residents? If so,

how many?

65

Current Permanent Workforce Utilization (Form AA-3) (OPTIONAL)

Completion of this form is OPTIONAL. Any information supplied by bidders is for reporting purposes only and will not be factored into the award of any contract.

Instructions: Please indicate the number of employees in each Job Classification belonging to the following groups.

Name of Company: ___________________________________________ Project: __________________________________

White

(not of Hispanic origin)

African-American

(not of Hispanic origin)

Hispanic Asian/Pacific Islander

Native American

Armenian Male Female

CLASSIFICATION

Officials/Managers

Professionals

Technicians

Office/Clerical

Skilled Craft Workers

Operators

(semi-skilled)

Laborers

Service Workers

TOTAL

66

Living Wage Compliance Certification This contract is subject to the City of Pasadena’s Living Wage Ordinance, Pasadena Municipal Code Chapter 4.11. The Ordinance requires that contractors providing labor or services to the City under contracts in excess of $25,000:

Pay no less than $10.97 per hour plus medical benefits of no less than $1.94 per hour, or $12.91 per hour without medical benefits to all employees who spend any of their time providing labor or delivering services to the City of Pasadena. Additionally, in January 2016 and each January thereafter the Living Wage rate shall be adjusted by the change in the Consumer Price Index, for the Los Angeles-Riverside-Orange County area, for the most recently available 12 month period. Accordingly, current City contractors will be required to adjust wage rates no later than July 1st, to remain in compliance.

Notify employees who spend any of their time providing labor or delivering services to the City of Pasadena who make less than twelve dollars ($12) per hour of their possible right to the federal Earned Income Tax Credit (EITC) under § 32 of the Internal Revenue Code of 1954, 26 U.S.C. § 32, and making available to such employees forms required to secure advance EITC payments.

The selected contractor will be required to evidence compliance with the Living Wage Ordinance by submitting payroll records as requested by the City. Each record shall include the full name of each employee performing labor or providing services under the contract; job classification; rate of pay and benefit rate. On August 4, 2008, the Pasadena City Council amended the Living Wage Ordinance such that the provisions of the Living Wage Ordinance may be waived in a bona fide collective bargaining agreement, but only if the waiver is explicitly set forth in clear and unambiguous terms. If this provision applies, you must provide a copy of the collective bargaining agreement to the City. I do hereby certify and declare under penalty of perjury that if awarded the contract for which this bid/proposal is made ________________________________________________will comply with the (Name of Company)

requirements of the Pasadena Living Wage Ordinance, Pasadena Municipal Code Chapter 4.11 and the rules and regulations promulgated thereunder. I understand that failure to comply with the provisions of the Pasadena Living Wage Ordinance may result in termination of the contract as well as other penalties as stated in Pasadena Municipal Code Chapter 4.11. Contract Number: __________________________ ___________________________________________________________________________

(Name) (Title) ____________________________________________________________________________ (Signature) (Date)

Please return this form with your bid/proposal. Questions concerning the Living Wage Ordinance should be directed to the Department of Finance – Purchasing Division 626.744.6755.

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REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION (IRS Form W-9)

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FAITHFUL PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS:

THAT ____________________________________________ , as principal,

and as surety,

are held and firmly bound unto the City of Pasadena, a municipal corporation, in the just and full amount of

(words and figures)

for the payment whereof we hereby bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

Given under our hands and sealed with our seals this day of , 2013.

The condition of the foregoing obligation is such that,

WHEREAS, the above-named principal is about to enter into a contract with the City of Pasadena whereby said principal agrees to furnish all labor, material, equipment, transportation and services for the_______________ _____________________________________________________________________________________________, in the City of Pasadena, California, as provided in said contract, which said contract is hereby referred to and made a part hereof to the same extent as if the same were herein specifically set forth;

NOW, THEREFORE, if the said principal shall well and truly do and perform all things agreed by it in said contract

to be done and performed, then this obligation is to be void; otherwise to remain in full force and effect;

PROVIDED, that any alterations in the work to be done, or the material to be furnished, which may be made shall not in any way release the principal or the surety hereunder, nor shall any extensions of time granted release either the principal or the surety, and notice of such alterations or extensions of the contract is hereby waived by the surety.

WITNESS our hands this day of , 2013.

______________________________________________ Principal Surety on this bond has complied with Chapter 2.350 of the Pasadena Municipal Code (Ordinance No. 6229)

Dated City Clerk By Assistant City Clerk

By NAME, President and Surety By Approved as to Form City Attorney By Assistant City Attorney

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SAMPLE CONTRACT

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SERVICES CONTRACT NO. THIS Contract is made between the CITY OF PASADENA ("City"), a municipal corporation,

and _________________________, a Professional Corporation, with headquarters at

_________________________________________ ("Contractor").

The City and Contractor agree as follows:

1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the

services as hereinafter set forth as authorized by the City Council on ____________.

2.0 SCOPE OF SERVICES.

2.1 Contractor shall perform all work necessary to complete the services set forth in

the Request for Proposals dated ___________, Exhibit “A,” and Contractor's proposal to the City

("Proposal") dated ____________, Exhibit “B,” and according to an agreed upon Schedule, Exhibit

“C,” all of which are attached to and incorporated into this Contract by reference.

2.2 All services shall be performed to the satisfaction of City.

2.3 All services shall be performed according to the standards then prevailing in the

profession.

3.0 PERSONNEL.

3.1 Contractor represents that it employs, or will employ, at its own

expense, all personnel required to perform the services under this Contract.

3.2 Contractor shall not subcontract any services to be performed by it

under this Contract without prior written approval of City.

3.3 All of the services required hereunder will be performed by Contractor or by City-

approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified

and authorized or permitted under State and local law to perform such services and shall be subject

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to approval by the City.

4.0 TERM.

4.1 The initial term of this Contract is for a period of _________ years,

commencing with its signing and continuing to and through ___________ coinciding with the audit of

financial statements for the fiscal years ending ______________.

4.2 This Contract may be renewed for up to three additional one year periods, on the

same terms and conditions, in the sole discretion of the City Manager and upon written amendment of

this Contract. The compensation for each renewal period may be increased by an amount equal to

two per cent (2%) of the compensation for the previous period.

5.0 COMPENSATION AND FEES.

5.1 For satisfactory and timely performance of the services, the City will pay

Contractor an amount not to exceed ___________________________ , in accordance with the

payment schedule set forth in Exhibit “C”, and subject to the terms and conditions of Exhibit “A”.

5.2 Contractor's grand total compensation for the [initial five

Year] term of this Contract shall not exceed $____ without the prior authorization of the City Council.

5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental

labor, material, supplies, facilities, equipment and transportation which may be required for furnishing

services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee

shall include all professional time and all clerical, administrative, overhead, insurance, reproduction,

telephone, air travel, auto rental, subsistence, and all related expenses.

6.0 PAYMENT.

6.1 As scheduled services are completed, Contractor shall submit to

the City an invoice for the services completed, authorized expenses, and authorized extra work

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actually performed or incurred according to said schedule.

6.2 Each such invoice shall state the basis for the amount invoiced,

including the services completed, the number of hours spent, reimbursable expenses incurred and

any extra work performed.

6.3 Contractor shall also submit a progress report with each invoice

that describes in reasonable detail the services and the extra work, if any, performed in the

immediately preceding calendar month.

6.4 City will pay Contractor the amount invoiced within thirty (30) days after the City

approves the invoice.

6.5 Payment of such invoices shall be payment in full for all services,

authorized costs and authorized extra work covered by that invoice.

7.0 CHANGE ORDERS. There is no change order authority provided in this

Contract.

8.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may

be reasonably necessary for Contractor to perform its services; and will give any required decisions

as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services.

9.0 GENERAL TERMS AND CONDITIONS.

9.1 INDEPENDENT CONTRACTOR.

9.1.1 It is understood that in the performance of the services

herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent or

employee of City and shall furnish such services in its own manner and method except as required by

this Contract. Further, Contractor has and shall retain the right to exercise full control over the

employment, direction, compensation and discharge of all persons employed by Contractor in the

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performance of the services hereunder. Contractor shall be solely responsible for, and shall

indemnify, defend and save City harmless from all matters relating to the payment of its employees,

including compliance with social security, withholding and all other wages, salaries, benefits, taxes,

exactions, and regulations of any nature whatsoever.

9.1.2 Contractor acknowledges that Contractor and any

subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be

considered employees of the City, and that they shall not be entitled to any of the benefits or rights

afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay,

Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers'

compensation insurance benefits.

9.2 CONTRACTOR NOT AGENT. Except as the City may authorize

in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on

behalf of or bind the City in any capacity whatsoever as agents or otherwise.

9.3 OWNERSHIP OF WORK. All reports, drawings, plans, specifications, computer

tapes, floppy disks and printouts, studies, memoranda, computation sheets and other documents

prepared by Contractor in furtherance of the work shall be the sole property of City and shall be

delivered to City whenever requested. Contractor shall keep such documents and materials on file

and available for audit by the City for at least three (3) years after completion or earlier termination of

this Contract. Contractor may make duplicate copies of such materials and documents for its own

files or for such other purposes as may be authorized in writing by the City.

9.4 CORRECTION OF WORK. Contractor shall promptly correct any defective,

inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost

to the City. The performance or acceptance of services furnished by Contractor shall not relieve the

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Contractor from the obligation to correct subsequently discovered defects, inaccuracy or

incompleteness.

9.5 WAIVER. The City's waiver of any term, condition, breach or default of this

Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of

a subsequent breach of the one waived.

9.6 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding

upon, the parties hereto and their respective heirs, successors and/or assigns.

9.7 NO ASSIGNMENT. Contractor shall not assign or transfer this

Contract or any rights hereunder without the prior written consent of the City and approval by the City

Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or

transfer shall be null and void and shall constitute a material breach by the Contractor of its

obligations under this Contract. No assignment shall release the original parties or otherwise

constitute a novation.

9.8 COMPLIANCE WITH LAWS. Contractor shall comply with all

Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from

time to time, incorporated herein and applicable to the performance hereof, including but without

limitation, the Pasadena Living Wage Ordinance. Violation of any law material to performance of this

Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies.

9.9 INTERPRETATION.

9.9.1 Applicable Law. This Contract, and the

rights and duties of the parties hereunder (both procedural and

substantive), shall be governed by and construed according to the

laws of the State of California.

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9.9.2 Entire Agreement. This Contract,

including any exhibits attached hereto, constitutes the entire

agreement and understanding between the parties regarding its

subject matter and supersedes all prior or contemporaneous

negotiations, representations, understandings, correspondence,

documentation and agreements (written or oral).

9.9.3 Written Amendment. This Contract

may only be changed by written amendment signed by Contractor

and the City Manager or other authorized representative of the City,

subject to any requisite authorization by the City Council. Any oral

representations or modifications concerning this Contract shall be

of no force or effect.

9.9.4 Severability. If any provision in this

Contract is held by any court of competent jurisdiction to be invalid,

illegal, void, or unenforceable, such portion shall be deemed

severed from this Contract, and the remaining provisions shall

nevertheless continue in full force and effect as fully as though such

invalid, illegal, or unenforceable portion had never been part of this

Contract.

9.9.5 Order of Precedence. In case of

conflict between the terms of this Contract and the terms contained

in any document attached as an Exhibit or otherwise incorporated

by reference, the terms of this Contract shall strictly prevail.

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9.9.6 Choice of Forum. The parties hereby

agree that this Contract is to be enforced in accordance with the

laws of the State of California, is entered into and/or is to be

performed in the City of Pasadena and that all claims or

controversies arising out of or related to performance under this

Contract shall be submitted to and resolved in a forum within the

County of Los Angeles at a place to be determined by the rules of

the forum.

9.9.7 Duplicate Originals. There shall be two (2) fully signed

copies of this Contract, each of which shall be deemed an original.

9.10 TIME OF ESSENCE. Time is strictly of the essence of this

contract and each and every covenant, term and provision hereof.

9.11 AUTHORITY OF CONTRACTOR. The Contractor hereby

represents and warrants to the City that the Contractor has the right, power, legal capacity and

authority to enter into and perform its obligations under this Contract, and its execution of this

Contract has been duly authorized.

1.12 ARBITRATION OF DISPUTES. Any dispute for under

$25,000 arising out of or relating to the negotiation, construction, performance, non-performance,

breach or any other aspect of this Contract, shall be settled by binding arbitration in accordance with

the Commercial Rules of the American Arbitration Association at Los Angeles, California and

judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction

thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or

required to be filed against the City and reserves the right to conduct full discovery.

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9.13 INDEMNITY.

9.13.1 Contractor agrees to indemnify, hold harmless, release and defend

(even if the allegations are false, fraudulent or groundless), to the maximum extent permitted by law,

and covenants not to sue, the City, its City Council, the RBOC, its Board of Directors and each

member thereof, and their respective officers, employees, commission members and representatives,

from any and all liability, loss, suits, claims, damages, costs, judgments and expenses (including

attorney's fees and costs of litigation) to the extent result from, or arise out of, or are claimed to result

from or to arise out of:

A. any activity by Contractor on or Contractor’s use of RBOC or City's

premises or facilities or any performance of the services by Contractor under this Contract;

or

B. any acts, errors or omissions (including, without limitation, professional

negligence) of Contractor, its employees, representatives, subcontractors, or agents in connection

with the performance of the services under this Contract.

9.13.2 This agreement to indemnify includes,

but is not limited to, personal injury (including death at any time) and property or other damage

(including, but without limitation, contract or tort or patent, copyright, trade secret or trademark

infringement) sustained by any person or persons (including, but not limited to, companies, or

corporations, Contractor and its employees or agents, and members of the general public). This

indemnity does not apply to claims of negligence or wrongful misconduct of the City, RBOC or its

employees.

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9.14 INSURANCE. Contractor shall, at its own expense, procure and maintain policies

of insurance of the types and in the amounts set forth below, for the duration of the Contract,

including any extensions thereto. The policies shall state that they afford primary coverage, and

RBOC or City coverage (or program of self-insurance) shall be non-contributing.

9.14.1 Automobile Liability with minimum limits of at least

$100,000/300,000/50,000 if written on a personal automobile liability form, for using a personal

vehicle; or an amount of $2,000,000 including owned, hired, and non-owned liability coverage if

written on a Commercial automobile liability form, the limits of which may be met through the

combination of primary and secondary insurance coverages. The CONTRACTOR shall cause the

policy to be amended to name as Additional Insured “the RBOC and CITY, its Board of Directors, its

City Council members, each of its officials, directors, commissioners, officers, employees, agents and

volunteers.”

9.14.2 General Liability with minimum limits

of at least $1,000,000 combined single limits written on an Insurance Services Office (ISO)

Commercial General Liability "occurrence" form or its equivalent for coverage on an occurrence

basis. Premises/Operations and Personal Injury coverage is required. “RBOC, its Board of Directors,

the City of Pasadena, its City Council, and their respective directors, commissioners, officers,

employees, agents and volunteers, and the RBOC’s tenants the University of California Los Angeles,

the Pasadena Tournament of Roses Association and R.G. Canning Enterprises, Inc.,” must be

endorsed on the policy as additional insureds as respects liability arising out of the Contractor's

performance of this Contract. The policy shall be endorsed to waive all rights of subrogation against

the “RBOC, its Board of Directors, the City of Pasadena, its City Council, and their respective

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directors, commissioners, officers, employees, and volunteers” for losses arising from performance of

this Contract.

If Contractor employs other contractors as part of the services rendered,

Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds

under its own policy or shall furnish separate insurance for each subcontractor, meeting the

requirements set forth herein.

9.14.3 Contractor shall comply with the applicable sections of the California

Labor Code concerning workers' compensation for injuries on the job. Compliance is accomplished in

one of the following manners:

A. Provide copy of permissive self-insurance certificate approved by the

State of California; or

B. Secure and maintain in force a policy of workers' compensation

insurance with statutory limits and Employer's Liability Insurance with a minimal limit of $1,000,000

per accident. The policy shall be endorsed to waive all rights of subrogation against the “RBOC, its

Board of Directors, the City of Pasadena, its City Council, and their respective directors,

commissioners, officers, employees, and volunteers” for losses arising from performance of this

Contract; or

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C. Provide a "waiver" form certifying that no employees subject to the

Labor Code's Workers' Compensation provision will be used in performance of this Contract.

9.14.4 Each insurance policy included in this clause shall be endorsed to state

that coverage shall not be cancelled except after thirty (30) days' prior written notice to RBOC.

9.14.5 Insurance shall be placed with insurers with a Best's rating of no less

than B:VIII.

9.14.6 Prior to commencement of performance, Contractor shall furnish RBOC

with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized

by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by RBOC

and City. RBOC may require complete, certified copies of any or all policies at any time.

9.14.7 Failure to maintain required insurance at all times shall constitute a

default and material breach. In such event, Contractor shall immediately notify RBOC and cease all

performance under this Contract until further directed by the RBOC. In the absence of satisfactory

insurance coverage, RBOC may, at its option: (a) procure insurance with collection rights for

premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums

due Contractor, at RBOC's option; (b) immediately terminate this Contract; or (c) self insure the risk,

with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees

and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due

Contractor.

9.15 NOTICES.

Any notice or demand to be given by one party to the other shall be given in writing and

by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice

simply to the City of Pasadena or any other City department is not adequate notice.

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If to the City: If to the Contractor: Any such notice shall be deemed to have been given upon delivery, if personally

delivered, or, if mailed, upon receipt or upon expiration of three (3) business days from the date of

posting, whichever is earlier. Either party may change the address at which it desires to receive

notice upon giving written notice of such request to the other party.

9.16 TERMINATION FOR CONVENIENCE (Without Cause). City may

terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen

(15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons

other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount

based on the services satisfactorily completed and accepted prior to the effective date of termination.

Such payment shall be Contractor's exclusive remedy for termination without cause.

9.17 DEFAULT. In the event either party materially defaults in its obligations

hereunder, the other party may declare a default and terminate this Contract by written notice to the

defaulting party. The notice shall specify the basis for the default. The Contract shall terminate

unless such default is cured before the effective date of termination stated in such notice, which date

shall be no sooner than ten (10) days after the date of the notice.

Termination for cause shall relieve the terminating party of further liability or

responsibility under this Contract, including the payment of money, except for payment for services

satisfactorily and timely performed prior to the service of the notice of termination, and except for

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reimbursement of (1) any payments made by the City for service not subsequently performed in a

timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance.

10. ADDITIONAL ASSURANCES.

10.1 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor

agrees to comply with Section 4.08.035 of the City's Competitive Bidding and Purchasing Ordinance

of the Pasadena Municipal Code, the rules and regulations promulgated thereunder, the California

Fair Employment and Housing Act (Government Code Section 12900 et seq.) and to this end:

10.1.1 Contractor certifies and represents that, during the performance of this

Contract, the Contractor and any other parties with whom it may subcontract shall adhere to equal

opportunity employment practices to assure that applicants and employees are treated equally and

are not discriminated against because of their race, religion, color, national origin, ancestry, disability,

sex, age, medical condition, marital status. Contractor further certifies that it will not maintain any

segregated facilities.

10.1.2 Contractor shall, in all solicitations or advertisements for applicants for

employment placed by or on behalf of this Contract, state that it is an "Equal Opportunity Employer"

or that all qualified applicants will receive consideration for employment without regard to their race,

religious creed, color, national origin, ancestry, disability, sex, age, medical condition or marital

status.

10.1.3 Contractor shall, if requested to so do by the City, certify that it has not,

in the performance of this Contract, discriminated against applicants or employees because of their

race, religious creed, color, national origin, ancestry, disability, sex, age, medical condition or marital

status.

10.1.4 If requested to do so by the City, Contractor shall provide the City with

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access to copies of all of its records pertaining or relating to its employment practices, except to the

extent such records or portions of such records are confidential or privileged under state or federal

law.

10.1.5 Contractor agrees to recruit Pasadena residents initially and to give

them preference, if all other factors are equal, for any new positions which result from the

performance of this Contract and which are performed within the City.

10.1.6 Nothing contained in this Contract shall be construed in any manner so

as to require or permit any act which is prohibited by law.

10.1.7 The Contractor shall include the provisions set forth in paragraphs

numbered 10.1.1 through 10.1.6 of subsection 10.1 of this Contract, inclusive, in each of its

subcontracts.

10.2 PASADENA BUSINESS LICENSE. Contractor shall obtain, and pay any and all

costs associated therewith, any Pasadena Business License which may be required by the Pasadena

Municipal Code.

10.3 MAINTENANCE AND INSPECTION OF RECORDS.

The City, or its authorized auditors or representatives, shall have access to and

the right to audit and reproduce any of the Contractor's records to the extent the City deems

necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying

only the amounts to which Contractor is properly entitled under the Contract or for other purposes

relating to the Contract.

The Contractor shall maintain and preserve all such records for a period of at

least 3 years after termination of the Contract.

The Contractor shall maintain all such records in the City of Pasadena. If not, the

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Contractor shall, upon request, promptly deliver the records to the City of Pasadena or reimburse the

City for all reasonable and extra costs incurred in conducting the audit at a location other than the

City of Pasadena, including, but not limited to, such additional (out of the City) expenses for

personnel, salaries, private auditors, travel, lodging, meals and overhead.

10.4 CONFLICT. Contractor hereby represents, warrants and certifies that no

member, officer or employee of the Contractor is a director, officer or employee of the City of

Pasadena, or a member of any of its boards, commissions or committees, except to the extent

permitted by law.

10.5 TAXPAYER PROTECTION AMENDMENT

Under the provisions of the City of Pasadena Taxpayer Protection Amendment of 2000

("Taxpayer Protection Act"), the Contractor/Organization will be considered a "recipient of a public

benefit." The full provisions of the Taxpayer Protection Act are set forth in Pasadena City Charter,

Article XVII. Under the Taxpayer Protection Act, City public officials who approve this

Contract/transaction are prohibited from receiving specified gifts, campaign contributions or

employment from Contractor/Organization for a specified time. As well, if this Contract is to be

approved by the City Council, Councilmember’s or candidates for Council are prohibited from

receiving campaign contributions during the time this Contract is being negotiated. This prohibition

extends to individuals and entities that are specified and identified in the Taxpayer Protection Act and

includes Contractor/Organization and its trustees, directors, partners, corporate officers and those

with more than a 10% equity, participation, or revenue interest in Contractor/Organization.

Contractor/Organization understands and agrees that: (A) Contractor/Organization is aware of the

Taxpayer Protection Act; (B) Contractor/Organization will complete and return the forms provided by

the City in order to identify all of the recipients of a public benefit specified in the Taxpayer Protection

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Act; and (C) Contractor/Organization will not make any prohibited gift, campaign contribution or offer

of employment to any public official who negotiated and/or approved this Contract/transaction.

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IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed by their duly

authorized representatives as of the date set forth below.

DATED: ROSE BOWL OPERATING COMPANY By:_______________________ Darryl Dunn CEO/General Manager ATTEST: _________________________ Mark Jomsky, CMC City Clerk DATED: CONTRACTOR By: _______________________ Signature _______________________ (typed name) Title: ______________________ APPROVED AS TO FORM: ___________________________ Theresa E. Fuentes Assistant City Attorney REVIEWED: ___________________________ Larry Hammond Purchasing Administrator

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APPENDIX “E” - RBOC CALENDAR OF EVENTS

2015

Stadium Managers Association Site Visit

Mon, Feb 02

Air and Style Coordination Meeting

Tue, Feb 03 10:00 AM – 12:00 PM

Training Session Wed, Feb 04 9:30 AM – 11:30 AM

Live Nation flooring build on Area H

Thu, Feb 05 to Sat, Feb 07

Pre-clean downstairs rooms for A+S

Thu, Feb 05

RBOC Meeting Thu, Feb 05 6:30 PM – 8:00 PM

Kidspace Event/ City Ewaste Recycling

Sat, Feb 07

R.G. Canning Flea Market Sun, Feb 08

Air and Style Area H Build

Mon, Feb 09 to Fri, Feb 20

Ray Donovan Filming (T) Mon, Feb 09 to Fri, Feb 13

Load in Production offices

Mon, Feb 09

Lot M Office Container install for A+S

Mon, Feb 09

Driving Dynamics Wed, Feb 11 to Thu, Feb 12

Kaiser Permanente (T) Thu, Feb 12

Neighbor's Meeting: Air and Style

Thu, Feb 12 6:30 PM – 8:30 PM

Pastors of Pasadena Fri, Feb 13

Rusnak Sat, Feb 14

Rose Bowl Half Marathon (T)

Sun, Feb 15

Air & Style Major Event Load in/Out

Mon, Feb 16 to Fri, Feb 27

Ray Donovan Filming (T) Mon, Feb 16

Northstar Wed, Feb 18 to Thu, Feb 19

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Construction to use Gate D for entrance

Thu, Feb 19 to Fri, Feb 20

TOR Tour Thu, Feb 19 2:00 PM – 3:00 PM

Air & Style Event Sat, Feb 21 to Sun, Feb 22

Mon, Feb 23

Hand of God, Pick Row Inc,. Off Site Parking (T)

Mon, Feb 23

New Years Day Employee Appreciation Lunch

Wed, Feb 25 9:30 AM – 1:30 PM

Bruin Professionals Thu, Feb 26

Pastors of Pasadena Thu, Feb 26

Lacrosse Jamboree Sat, Feb 28 to Sun, Mar 01

Pasadena Bruins Professionals (T)

Sat, Feb 28

Walk Now for Autism Kick Off (T)

Sat, Feb 28

NFL network Game Changers

Mon, Mar 02 to Thu, Mar 05

RBOC Meeting Thu, Mar 05 6:30 PM – 8:00 PM

PPD Training Fri, Mar 06

Pasadena Triathlon Sat, Mar 07

St. Mary's Event Sat, Mar 07

R.G. Canning Flea Market Sun, Mar 08

Driving Dynamics Mon, Mar 09 to Tue, Mar 10

Rusnak (T) Sat, Mar 14

Bruin Professionals Event

Thu, Mar 19 5:00 PM – 8:00 PM

The Brain Tumor Alliance 5K & 10K Run

Sat, Mar 21

UBS Event (T) Sun, Mar 22 12:00 AM – 12:30 AM

UBS Event 5:00 PM – 5:30 PM

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PPD Training Wed, Mar 25

Pastors of Pasadena Thu, Mar 26

AYSO (T) Sat, Mar 28 to Sun, Mar 29

Red White and Blues BBQ

Sat, Mar 28

Southern California Underground Storage Tank regulators

Wed, Apr 01 8:30 AM – 1:00 PM

RBOC Meeting Thu, Apr 02 6:30 PM – 8:00 PM

AYSO Sat, Apr 04 to Sun, Apr 05

Morgan-Hampton Reunion (T)

Sat, Apr 04

Darryl Event (T) Sat, Apr 04 8:00 AM – 12:00 PM

EASTER SUNDAY Sun, Apr 05

St Sofia Picnic Sun, Apr 05

Filming (T) Tue, Apr 07 to Thu, Apr 09

Morgan-Hampton (T) Sat, Apr 11

MPYD- City event Sat, Apr 11

Rusnak (T) Sat, Apr 11

R.G. Canning Flea Market Sun, Apr 12

Filming (T) Mon, Apr 13 to Thu, Apr 16

Overnight RV Parking (T) Mon, Apr 13 to Sun, Apr 26

Autism Speaks Load In Thu, Apr 16 to Fri, Apr 17

Autism Speaks Sat, Apr 18

MS Walk - Load In Sat, Apr 18

MS Walk Sun, Apr 19

PPD Training Tue, Apr 21

Overnight RV parking (T) Wed, Apr 22 to Sun, Apr 26

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PPD Training Thu, Apr 23

Armenian Event (T) Fri, Apr 24

AYSO (T) Sat, Apr 25

UCLA Spring Scrimmage (T)

Sat, Apr 25

CSUN tour/ class meeting

Tue, Apr 28 4:00 PM – 7:30 PM

PPD Fly in Wed, Apr 29

Pastors of Pasadena Thu, Apr 30

PPD Training Thu, Apr 30

Cinco de Mayo Soccer Tournament

Sat, May 02 to Sun, May 03

Select a Seat Sat, May 02

Select a seat Sun, May 03

PPD Training Tue, May 05

RBOC Meeting Thu, May 07 6:30 PM – 8:00 PM

Pasadena Bruins Basketball 5K

Sat, May 09

R.G. Canning Flea Market Sun, May 10

Fleming House Fri, May 15

golf- Pasadena Open Sat, May 16 to Sun, May 17

American Chumg-Nam Sat, May 16

Amgen Parking Sat, May 16

Amgen Tour of CA set-up Sat, May 16

Amgen Tour of CA Sun, May 17

IBEW set-up/strike Fri, May 22 to Sun, May 24

City-AYSO Soccer (T) Sat, May 23 to Sun, May 24

IBEW Sat, May 23

PPD Training Wed, May 27

95

Pastors of Pasadena Thu, May 28

Boy Scout Expo set-up Fri, May 29

Kennel Club Dog Show Sat, May 30 to Sun, May 31

Boy Scout Expo Sat, May 30

Padres Run Walk (T) Sun, May 31

PPD Training Tue, Jun 02

Kare Youth Family Fair & Circus

Wed, Jun 03 to Sat, Jun 06

Graduation (2nd Hold) Wed, Jun 03

RBOC Meeting Thu, Jun 04 6:30 PM – 8:00 PM

Grad night Thu, Jun 11

Lawnmower Exchange Sat, Jun 13

Soccer (T) Sat, Jun 13

R.G. Canning Flea Market Sun, Jun 14

Mike Thompson RV Sale (T)

Wed, Jun 17 to Mon, Jun 29

PPD Training Thu, Jun 18

Prince Water House Cooper

Fri, Jun 19

Red White & BBQ event (T)

Sat, Jun 20

Padres Run Walk (T) Sun, Jun 21

Pastors of Pasadena Thu, Jun 25

DCI Sat, Jun 27

JT and KP concert (T) Sat, Jun 27

LA Street Food Fest (T) Sat, Jun 27

Senior Olympics (T) Sat, Jun 27

RBOC Meeting Thu, Jul 02 6:30 PM – 8:00 PM

96

Americafest Sat, Jul 04

PPD Training Wed, Jul 08

Soccer/Lacrosse (T) Sat, Jul 11

R.G. Canning Flea Market Sun, Jul 12

Pasadena Fitness (T) Sat, Jul 18 to Sun, Jul 19

Awesome 80s Run (T) Sat, Jul 18

Quinn Emanuel Sat, Jul 18

AEG Country Concert Sun, Jul 19 to Wed, Jul 29

Kenny Chesney and Jason Aldean concert

Sat, Jul 25

Tennis until 10:30 am Sat, Jul 25

Field Resod Wed, Jul 29 to Mon, Aug 03

Live Nation HOLD Wed, Jul 29 to Wed, Sep 02

Soccer match (t) Wed, Jul 29

Pastors of Pasadena Thu, Jul 30

Free Fri, Jul 31

Soccer match (t) Sat, Aug 01 to Sun, Aug 02

Tacos & Beer 5k (T) Sat, Aug 01

RBOC Meeting Thu, Aug 06 6:30 PM – 8:00 PM

R.G. Canning Flea Market Sun, Aug 09

McKesson Event (T) Mon, Aug 10 to Thu, Aug 13 8:00 AM – 8:30 AM

Concert Load In/Out Wed, Aug 12 to Tue, Aug 25

Live Nation Concert Hold (T)

Sat, Aug 22

Resod Wed, Aug 26 to Fri, Sep 04

Pastors of Pasadena Thu, Aug 27

97

PPD Training Thu, Sep 03

RBOC Meeting Thu, Sep 03 6:30 PM – 8:00 PM

UCLA vs Virginia Sat, Sep 05

Live Nation HOLD Sun, Sep 06 to Fri, Sep 18

ACS 2nd Hold (T) Sat, Sep 12

Concert Hold Sat, Sep 12

South Pasadena HS Reunion (T)

Sat, Sep 12

R.G. Canning Flea Market Sun, Sep 13

Concert Load-In (T) Mon, Sep 14 to Fri, Sep 18

Concert Hold (T) Sat, Sep 19

UCLA vs BYU Sat, Sep 19

Live Nation HOLD Sun, Sep 20 to Fri, Oct 02

TOR kickoff BBQ (T) Tue, Sep 22

Pastors of Pasadena Thu, Sep 24

ACS 2nd Hold (T) Sat, Sep 26

Concert Hold (T) Sat, Sep 26

Heart Walk (T) Sat, Sep 26

Wiggle Waggle Walk Sun, Sep 27

PPD Training Wed, Sep 30

RBOC Meeting Thu, Oct 01 6:30 PM – 8:00 PM

UCLA vs Arizona State Sat, Oct 03

Live Nation Load in (T) Sun, Oct 04 to Fri, Oct 09

Live Nation hold Sat, Oct 10

Moments By Wayne (1st Hold)

Sat, Oct 10

Spartan BoosterFest Sat, Oct 10 6:00 PM – 9:00 PM

98

R.G. Canning Flea Market Sun, Oct 11

Live Nation Load Out (T) Mon, Oct 12 to Wed, Oct 14

UCLA Viewing Party (T) Thu, Oct 15

Gladiator Rock N Run (T) Sat, Oct 17

UCLA vs California Thu, Oct 22

Vegan Beer Festival (T) Fri, Oct 23 to Sun, Oct 25

Race for the Rescues (T) Sat, Oct 24

JDRF Set-up Sat, Oct 24 to Sun, Oct 25 3:00 PM – 12:00 AM

Art Center Offsite parking

Sun, Oct 25

JDRF Sun, Oct 25

PPD Training Tue, Oct 27

Pastors of Pasadena Thu, Oct 29

UCLA vs Colorado Sat, Oct 31

PPD Training Mon, Nov 02

RBOC Meeting Thu, Nov 05 6:30 PM – 8:00 PM

Turkey Tussle (T) Fri, Nov 06

R.G. Canning Flea Market Sun, Nov 08

UCLA vs. Washington State

Sat, Nov 14

Toyota Ride and Drive (T) (2nd Hold)

Sun, Nov 15 to Wed, Nov 18

Yoga Event (T) Sun, Nov 15

PPD Training Tue, Nov 17 to Wed, Nov 18

Toyota Ride & Drive (T) Tue, Nov 17 to Fri, Nov 20

Salvation Army Event (T) Fri, Nov 20 10:00 AM – 2:00 PM

Epilepsy Walk (T) Sat, Nov 21

99

Toyota Ride and Drive (T) (2nd Hold)

Sun, Nov 22 to Wed, Nov 25

Epilepsy Walk (T) Sun, Nov 22

Toyota Ride and Drive (T) Tue, Nov 24 to Fri, Nov 27

Pastors of Pasadena Thu, Nov 26

Tofurky Trot Thu, Nov 26

Soccer Tournament Fri, Nov 27 to Sun, Nov 29

RBOC Meeting Thu, Dec 03 6:30 PM – 8:00 PM

Girls on the Run Sat, Dec 05

R.G. Canning Flea Market Sun, Dec 13

Pastors of Pasadena Thu, Dec 31

2016

Rose Bowl Game Fri, Jan 01

RBOC Meeting Thu, Jan 07 6:30 PM – 8:00 PM

R.G. Canning Flea Market Sun, Jan 10

Pastors of Pasadena Thu, Jan 28

RBOC Meeting Thu, Feb 04 6:30 PM – 8:00 PM

R.G. Canning Flea Market Sun, Feb 14

Pastors of Pasadena Thu, Feb 25

100

APPENDIX “F” – ROSE BOWL DIAGRAM

FILE #:

SHEET #:

DATE:

DAIQ PROJECT #: 0817

SCALE: AS NOTED

DRAWING TITLE:

BC4 GI 1.1 Site Plan copy

PACKAGE:

DESCRIPTION:NO: DATE:

SEAL:

RO

SE B

OW

LR

ENO

VATI

ON

S!A

ND

IMPR

OVE

MEN

TS

BC4 GI 1.1

SITE PLAN!EXISTING CONDITION

0 25 50 75 100 150

OWNER ROSE BOWL OPERATING COMPANY ROSE BOWL STADIUM 1001 ROSE BOWL DRIVE PASADENA, CA 91103 TEL: (626) 577-3100 ARCHITECT D'AGOSTINO IZZO QUIRK ARCHITECTS, INC. 1310 BROADWAY SOMERVILLE, MA 02144 TEL: (617) 623-3000 FAX: (617) 623-3688 STRUCTURAL ENGINEER THORNTON TOMASETTI 6080 CENTER DRIVE!SUITE 260!LOS ANGELES, CA 90045 TEL: (310) 665-0010 FAX: (310) 665-0101 MECHANICAL, ELECTRICAL & PLUMBING ENGINEER SYSKA HENNESSEY GROUP 11500 WEST OLYMPIC BOULEVARD SUITE 680 LOS ANGELES, CA 90064 TEL (310) 312-0200 FAX (310) 473-7468 CIVIL ENGINEER W2 DESIGN 50 SOUTH DELACEY AVENUE SUITE 100 PASADENA, CA 91105 TEL: (626) 396-9855 FAX: (626) 405-8005 GEOTECHNICAL ENGINEER EARTH SYSTEMS SOUTHERN CALIFORNIA 2114 E. WALNUT STREET PASADENA, CA 91107 TEL: (626) 356-0955 FAX: (626) 356-0956 LANDSCAPE ARCHITECT EPT DESIGN 844 EAST GREEN STREET SUITE 201 PASADENA, CA 91101 TEL: (626) 795-2008 FAX: (626) 795-2547 HISTORIC PRESERVATION HISTORIC RESOURCES GROUP 12 SOUTH FAIR OAKS AVENUE SUITE 200 PASADENA, CA 91105 TEL: (626) 793-2400 LIFE SAFETY CONSULTANT HOWE ENGINEERS 101 LONGWATER CIRCLE SUITE 203 NORWELL, MA 02061 TEL: (781) 878-3500 FAX: (781) 878-3551 MANAGEMENT SERVICES BERNARDS / BARTON MALOW ROSE BOWL JOB SITE OFFICE 1001 ROSE BOWL DRIVE PASADENA, CA 91103 TEL: (626) 397-4151 FAX: (626) 683-7562

BC4 GI 1.1 Site Plan copy11/25/13

07/30/13 PHASE 4 - Pricing and Review Set

09/12/13 PHASE 4 BID SET

102030405010 20 30 40

10 20 30 40 50 40 30 20 10

EXISTING GOLF NET

EXISTING FENCE & CURB TO BE REMOVED

EXIST!CONCESSION

EXIST!CONCESSION

EXIST!CONCESSION

EXIST.!CONCESSION

EXIST.!CONCESSION

EXIST.!CONCESSION

EXISTING!TOILETS

EXIST!CONCESSION

M

W

F

W

F

W

M

W

F

M

MM

M

MM

M

M

MM

M

M

M

M

M

W

W

M

W

W

W

W

F

W

W

W

W

W

F

WW

W

EXISTING!ADMIN.

BROOKSIDE GOLF!COURSE

MW

M

W

EXIST.!POLICE!

FIRE

M

W

FLOOD CONTROL CHANNEL

VEHICULAR BRIDGE


VEHICULAR BRIDGE

PEDESTRIAN BRIDGE

W

1A

C-D2

C-E7

C-E6

C-E9

C-E3

C-D1A-E03

A-E04 A-E05

A-E06

A-E08

A-E10

A-E09

A-E11

A-E13A-E14

A-E15

A-E18

A-E16

C-E1

A-E17

A-E01

A-E02

A-E07

A-E12

A-E19C-E2

C-E5

C-E8

C-E4

C-D3

C-D4

C-D5

C-D6

C-D8C-D7

C-E10

UPUPDN

UPUP

UPUP

DN

19 1820 1721 16

22 15

23 14

27

24 13

26

25 12

11

10

28 9

1 82 7

3 64 5

7A

15A

23A

28A

LOT H!GRASS PARKING

LOT F!PAVED PARKING

LOT B!PAVED PARKING

LOT K!PAVED PARKING

LOT D!PAVED PARKING

LOT M!BROADCAST COMPOUND

99 HC SPACES

131 HC SPACES

GATE!B

GATE!C

GATE!D

GATE!G

GATE!N

GATE!E

GATE!F

PRESSBOX

MECH YARD

FLOOD!GATE 11

AUTO GATE

SUITE HOLDER GATE

EXIST.!TICKET!BOOTH

EXIST.!TICKET!BOOTH

WILL-CALL!TICKET BOOTH

EAST!CONCOURSE!LOCKER !(BELOW)

MAIN!SWITCHGEAR #2

COUNTING ROOM

PRESSBOX !SUBSTATION #3

ELECT.!ENCLOSURE!

#7

ELECTRICAL!ENCLOSURE #5

(CC3)

ELECT.!ENCLOSURE!

#6

PRESSBOX!SUBSTATION #4

ELEC. !ENCLOSURE!

#8

EXIST.!CONCESSION

EXIST.!CONCESSION EXIST.!

CONCESSION

EXISTING!CONCESSION

VIP TICKET BOOTH

HITCHING!POST

CART!BARN

LEGEND!TRAILERS

CART!BARN!STOR.

BROADCAST BUILDING

C-9C

C-8B

GATE A

LOT 8LOT 7

LOT 3 LOT 4LOT 2

LOT 1

D

LOT J-EAST

LOTI

LOT 1A

LOTCH

LOT 6LOT 5A

LOT K

LOTJ-WEST

BROOKSIDEPARK

ROSEBOWL

L I N DA V I STA AV E .

SALVIA

CYN.

WEST DR.


ROSEMONT

ARROYO BLVD.

SEC

O S

T.

A R ROYO BLV D.

BC

LOTH B

LOT 5B

LOT10

ASSISTANCEFAN

MAP NOT TO SCALE

LOT 9

W

E

S N

BROOKSIDE CLUB HOUSE

FLOT

W. W

AS

HIN

GTO

NBL

VD.

ZAN

JA S

T.

WES

TGAT

E ST

.

AVE.

101

APPENDIX “G” – CONTRACTOR’S QUALIFICATION STATEMENT

The bidder must demonstrate a minimum of four (4) years successful experience in cleaning an event venue or

facility of a similar size and function as the Rose Bowl Stadium, including, but not limited to the following:

(1) Have the capacity to hold a minimum of 50,000 persons;

(2) Be an outdoor facility;

(3) Host the types of events typically held at an event venue or facility such as the Rose

Bowl Stadium or equivalent (ex. Concerts, soccer matches, football games); and

(4) Demonstrate that such experience occurred within the past ten (10) years.

The bidder must provide a minimum of three (3) references, including names, and current

telephone numbers, one of which must be from the type of facility described above. The bidder

must complete the form provided below.

REFERENCES:

1. ________________________________________________________

Name

________________________________________________________

Title

________________________________________________________

Phone number

2. ________________________________________________________

Name

________________________________________________________

Title

________________________________________________________

Phone Number

3. ________________________________________________________

Name

________________________________________________________

Title

________________________________________________________

Phone number

102

EXPERIENCE:

Comparable Venue/Facility: __________________________________________

Name

Number of Years’ Experience: ___________________________________________

Dates of Service: _________________________________________________

I, the undersigned, certify and declare that I have read all the foregoing information and that the matters stated

herein are true of my own knowledge and belief, except as to those matters stated on information and belief, and

as to those matters I believe them to be true. I declare under penalty of perjury under the laws of the State of

California, that the foregoing is correct.

Dated:

(Signature)

(Title)

103

APPENDIX “H”

GOOD FAITH EFFORT – LOCAL HIRING PROVISION Project: ROSE BOWL STADIUM CLEANING AND ADMINISTRATIVE OFFICES HOUSEKEEPING

[Submit After Award of Contract]

Contractor Name: Contact Name:

Important Instructions 1. Documentation of good faith effort to recruit local hires is the first deliverable for the Contract Work on this

Project and shall be submitted to the City by the Contractor after the Notice to Proceed and prior to commencement of any Contract Work. See Special Conditions, Section II.C for details.

2. If Contractor indicated zero new hires on form AA-2, submitted with Contractor’s Bid, this form may not be applicable. Call the City’s Project Representative, Steve Wright, at (626) 744-4695 to verify.

3. Compliance with the Local Hiring Provision is an ongoing commitment during the term of the Project. See Special Conditions, Section II.C for details.

1. Requests to local labor unions for qualified Pasadena residents. Attach copies of written requests.

Union: Phone: Fax: Date: Contact Name/Method: Result:


Union: Phone: Fax: Date: Contact Name/Method:

104

Result:


2. Notification to all labor unions of the trades identified in Contractor’s Project Workforce Utilization Form (Form AA-2) of new local hire opportunities.

Attach copies of written notifications. Union: Address: Fax: Date: Union: Address: Fax: Date: Union: Address: Fax: Date: Union: Address: Fax: Date:

3. Attach any notices from a union which indicates that the union is unable to refer a Pasadena resident.

4. If applicable, attach documentation which shows that a union did not respond to Contractor’s

105

request.

5. Attach copy of request to Foothill Employment and Training Connection One-Stop Career Center (“Center”) for qualified Pasadena residents. Interviews scheduled by Center: Name: Trade(s): Interviewer: Date: Result: Name: Trade(s): Interviewer: Date: Result: Name: Trade(s): Interviewer: Date: Result: Name: Trade(s): Interviewer: Date: Result: Name: Trade(s): Interviewer: Date: Result: Name: Trade(s): Interviewer: Date: Result:

106

6. Notification to RBOC/City of newly created positions at least three (3) days prior to filling the position. Attach copies of written notifications.

Job Classification: Start Date: Notification Date: Job Classification: Start Date: Notification Date: Job Classification: Start Date: Notification Date: Job Classification: Start Date: Notification Date: Job Classification: Start Date: Notification Date:

7. Advertise newly created positions for at least (3) working days prior to filling the position. Attach copies of advertisements with proof of publication.

Publication Name: Job Classification: Start Date: Ad Run Date(s): Publication Name: Job Classification: Start Date: Ad Run Date(s): Publication Name: Job Classification:

107

Start Date: Ad Run Date(s): Publication Name: Job Classification: Start Date: Ad Run Date(s): Publication Name: Job Classification: Start Date: Ad Run Date(s):

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