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Further Processing
Softproviding Core
User Documentation
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Version: 1.00
Date: 28 June 2017
Release: v2.50
Softproviding AG
Riehenring 175
CH-4058 Basel
Switzerland
+41 (0)61 508 21 21
www.softproviding.com
SAP + Softproviding + YOU. Leading the field.
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Contents
1 Further Processing Orders 4 1.1 Overview 5 1.1.1 Further Processing Order Cycle 5 1.1.2 Further Processing Order Structure 5 1.1.3 Further Processing Order Process Overview 6 1.2 Creating a Further Processing Order 7 1.3 Changing a Further Processing Order 14 1.4 Displaying a Further Processing Order 16
2 Production Order Tool 18 2.1 Overview 19 2.2 Selection Parameters for a Production Order Search 21 2.3 Multiple Selection 22 2.3.1 Multiple Selection via Pop-up 22 2.3.2 Multiple Selection via Report 22 2.4 ALV Grid Control 23 2.5 Specifying the Review Period for Existing Production Orders 24 2.6 Specifying a Basic Start Date and Basic Finish Date for Creating New or Rescheduling
Production Orders 25 2.7 Options for Existing Production Orders 26 2.8 Options for Non-Existing Production Orders 27 2.9 Generally Valid Options 28 2.10 Job Management 29 2.11 Log Output 30
3 Prod. Orders: Completion and und Partial / Final Confirmation 31 3.1 Overview 32 3.2 Selection Options for the Search for Open Reservation Items for Production Orders 34 3.3 Using a Layout for the ALV Grid 36 3.4 Selecting Open Reservation Items for Production Orders 38 3.5 Setting Open Reservation Items to Completed (Final Issue Effected Indicator) 39 3.6 Background Processing 40
4 Production Orders: Close Order Requirements 42 4.1 Overview ‒ Obsolete! 43
5 Planned Orders: Undo Final Confirmation 44 5.1 Overview 45 5.2 The Program 46
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1 Further Processing Orders
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1.1 Overview
The production scheduler uses the Further Processing Order object to control, monitor and enter
production as part of the output (e.g. for sausage production). This further processing order is based
on a Standard SAP production order.
Goods movements (e.g. goods receipt/issue) and individual operations are entered for this further
processing order. If these operations are entered and completed in production terms, the production
order is subsequently confirmed at the end. This action makes production progress transparent for
further processing, material consumption and work performed are saved, and surplus material
reservations deleted.
1.1.1 Further Processing Order Cycle
1.1.2 Further Processing Order Structure
The further processing order has a twofold purpose: to control production and enter production in
terms of quantities and costs. Controlling production also involves supplying information about
which product should be manufactured in which quantity using which resources at which time. The
further processing order must contain master data and control parameters to do this. Based on the
Routing and Bill of Material (BOM) master data, the further processing order is basically broken down
into:
— Header data, which contains organizational information such as the order number, costs,
quantities and deadlines for the order as a whole.
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— Operation data, which contains operation deadlines, Standard values, as well as confirmed
quantities and deadlines.
— Component data for the operations such as requirement quantity and reservation number.
If alternative or parallel sequences have been defined in the routing, they are displayed in the
sequence overview.
1.1.3 Further Processing Order Process Overview
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1.2 Creating a Further Processing Order
A further processing order is created when an order is created. The operations and material
requirements are determined according to the master data (routing and bill of material). One
essential step in the order creation process is scheduling, which determines detailed operation
deadlines. They are required, for instance, for capacity requirements and material reservation. Once
an order has been created, an availability check can be carried out for both material components and
capacity.
Production execution is initiated by order release. This changes the further processing order’s status
and provides the technical system requirement for the following steps: order printing, material
withdrawal for the components, confirmation, goods receipt, settlement and completion. Once
authorization is given, another availability check can be carried out.
One operation that frequently results in a production order being created is the conversion of a
planned order, which is generally triggered by material requirements planning (MRP). However, you
can also create further processing orders interactively without any reference to a planned order.
Prerequisites
SAP Customizing
SAP Menu Tools > Customizing > IMG > SAP Reference IMG > Production
The following data must be input:
— Basic data
— Production control
Please refer to the relevant Standard SAP documentation and the Further Processing Configuration
Guide for further information about SAP Customizing Production.
Meat Management Customizing
SAP Menu Tools > Customizing > IMG > SAP Reference IMG > Softproviding
Meat > Production > Execution > SAP Standard > Production Order
The following requirements must be specified:
— Define order types
PP01 is generally used as the order type for further processing orders. However, you can also
use your own order types that you have defined.
— Define order type-dependent parameters
Type-dependent parameters are assigned at plant level to an order type (e.g. PP01). This is
where you determine the data that will affect the selection of master data or the input of order
master data.
— Define default values
This task involves you defining for each plant and order type the data that an operation should
include, which is automatically created when an order is created. When creating the order, you
can decide that an operation is created automatically if there is no routing available for the
material to be produced or there is no routing that you can select.
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— Define scheduling parameters for production orders
This tasks involves you defining the scheduling parameters for production orders for each
plant, order type and production scheduler. This includes setting the scheduling levels
(detailed, production-rate and rough-cut scheduling), adjusting the deadline when deadlines
are exceeded, scheduling control for detailed scheduling, and reduction.
Please refer to the relevant Standard SAP documentation and the Further Processing Configuration
Guide for further information about order type, order type-dependent parameters, default values
and scheduling parameters for production orders.
The following requirements must be specified (master data):
— Valid production article (header material) within a plant
— Valid bill of material per production article
A bill of material contains the quantity of all the components, such as assembly, component
parts and raw materials, which are required to manufacture a finished product (header
product) or an assembly. The term “bill of material” is used in industrial sectors where
production is workpiece-based.
The following requirements may be specified (master data):
— Valid routing per production article
A routing determines how a workpiece or input material is turned from its raw state into its
finished or completed state. The routing comprises operations that are used to describe what
is being manufactured, how it is going to be manufactured, and using which materials. A work
center is assigned to an operation. A work center frequently provides the main capacity within
master planning, whereas personnel planning determines which employee with which
qualifications can be usefully deployed at which types of work centers. The definition of a work
center also has an impact on the handling of cost and activity types in accounting and on
payroll accounting in the personnel department.
Please refer to the relevant Standard SAP documentation and the Further Processing Configuration
Guide for further information about the bill of material, routing and work center.
The following requirement may be specified:
— Material master view CORE_MP (Further Processing)
Field Name Description
Double UoM Unit of measure for double unit of measure management. There
are applications where materials need to be tracked in terms of
stock and movements using two units of measure that cannot be
converted into each other. In this instance, the quantities are
specified in the base unit of measure (e.g. kg) and in the double
unit of measure (e.g. piece). For example, when inputting a
further processing entry, the goods issue (further processing
input) involving neck steaks is posted to a further processing
order. The neck steaks are weighed in kg. The neck steaks are
entered using the double unit of measure piece. The neck steaks
are counted and the exact physical number of neck steaks is
entered. The ratio between kilograms and pieces can vary from
one day to the next.
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Field Name Description
Further proc. group The further processing group is used as an additional selection
criterion when inputting further processing entries. You define a
further processing group and further processing group text for
this.
Change ID active The change ID feature is used for traceability and is an internal
number that is automatically assigned by the program in the
background if it is activated in the Customizing table
/SPDGS/TMP2 per terminal ID and/or user. As soon as there are
“Change reasons”, which are defined in the Customizing table
/SPDGS/TCHANGEID, a new change ID number is generated and
saved in the table /SPDGS/CHANGEID and in the table
/SPDGS/PDAOE1. When BAdI /spdgs/badi_changeid is
implemented, other customer-specific fields (in addition to the
change ID number) can be saved in the table /SPDGS/PDAOE1.
The indicator Change ID active field /SPDGS/KZCHG must also be
checked in the material master to activate the change ID. One
possible reason for changing the ID is, for instance, if the
production order number has been changed.
Production version available
indicators
This indicates whether production versions are available for this
material.
Production Versions
(Definition)
The production version determines the different methods of
production according to which material can be produced. It
defines the alternative BOM for the BOM explosion, the plan type,
plan group and the plan group counter for the assignment to
plans, as well as lot size restrictions and the area of validity. You
can also include a production version in the material master views
MRP 4 and Work Scheduling.
Production Versions (Add.
Data)
This is used to define additional data for production versions.
Requirements plan The requirements plan is used in distribution planning to plan
sales quantities for goods for sale and/or blanks, depending, for
example, on material and production versions. The requirements
plan contains planning parameters that are allocated in the
Distribution Planning Definition program. You must also input a
description (text) for any requirements plan.
Sorting The sorting field is used for the top level of the material tree in
distribution planning. Sorting always operates only using the top
level of the material tree.
Sales key The sales key is used as a criterion for integrating customer-
specific sales into distribution planning from MS Excel or other
non-SAP systems, for instance. You must also create a description
for any sales key.
Schedule line UoM The schedule line unit of measure is used in distribution planning
to group scheduled quantities, i.e. to make them available for
MRP. This value is plant-dependent.
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Field Name Description
Blank A blank is an article that is sales-neutral and is supplied as a basis
for a host of articles for sale. The nature of the blank is always the
same in sales processing. The difference is that, as an article for
sale, the blank can have numerous different versions of packaging
and/or label.
Pl. ind. reqmnts. This indicator means that blanks generate planned independent
requirements. These planned independent requirements can be
transferred to material requirements planning (MRP) for further
processing.
Eval. field This evaluation field can be used for the Blank scenario
assessment in distribution planning as a search and/or filter
criterion if the Blank and/or Sales material field is activated.
Sales material This indicator defines a material that has been packaged and
labeled, and can be sold.
Assortment – do not use coll.
prod. vers.
This indicator means that collective production versions cannot
be used.
Please refer to the Standard SAP documentation for further information about production versions.
For further information about distribution planning, refer to the “Distribution planning” section in
the Planning document.
Functions
The following functions are available to assist you when creating production orders:
— Creating further processing orders using the material, producing plant, planning plant, order
type or order (if the order type allocates an order number manually).
— An existing further processing order can be used as a template to create further processing
orders.
— Releasing further processing orders
— Scheduling further processing orders
— Calculating further processing orders
— Material availability check
— Capacity availability check
— Operation overview
— Component overview
— Document overview
— Sequence overview
— Requirements/stock list view
— Status (system, business operations)
— Printing
— Reading PP master data
— Activating purchase requisitions/reservations
— Restricting editing (blocking, unblocking, performing technical completion, canceling
technical completion, completing, canceling completion)
— Deletion flag (setting, canceling)
— WM staging (simulating, performing)
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— Inspection lot (creating, deleting)
— Deallocation
— Costs (analysis, itemization, cost component split, balance)
— Missing parts (missing parts overview, missing parts list)
— WM staging list
— Documented goods movements
— Chart (operations, Gantt chart)
— Logs (overview, scheduling, release, deletion flag, WM staging, reading PP master data,
availability of material, availability of production resources/tools, cost determination, serial
numbers)
— Capacity planning table
— Original batch (creating, amending, displaying)
— Settlement (individual processing, collective processing)
— Confirmation (entering, entering for the order)
Please refer to the relevant Standard SAP documentation for further information about the
production order functions.
Procedure
Use the following transaction to create a further processing order manually:
SAP Menu Softproviding Meat > Production > Execution > Further Processing >
Create
Transaction CO01
You can use the following selection parameters to create an order manually:
Field Name Description
Material Material for which a further processing order is to be created. This
material generally has the material type FERT (finished) or HALB
(semi-finished).
Production plant Plant where this material is being produced.
Planning plant Plant where goods receipt takes place for the manufactured
material, after the order has been executed. If the producing plant
and planning plant are the same, the planning plant does not need
to be input again. The producing plant is automatically
transferred. For instance, the planning plant may be used if sales
are to be organized as an independent plant.
Order type The order type is split into production orders depending on its use
(e.g. disassembly, production, packaging, etc.) and includes a
whole load of management information that is vital to
administering production orders. The order type is client-specific.
This means that every order type can be used in every controlling
area. You can use the order type to define parameters that affect
the execution of the order. You can also use the order type to
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Field Name Description
define the number range provided for, the criteria to be used for
selecting a routing, or how the order costs should be calculated.
Order Order number. You only input data in this field if an external
number is assigned to the order type.
Order (template) Order used as a template. When you create a new order, you can
copy and transfer the field content from an existing order. You
have the option of using the following order objects to do this:
Operations
— Production resources/tools
— Trigger points
— Components
— Document links
— Execution steps
— Accounting rule
Caution
You must enter content for the material, producing plant and order type.
The header data contains organizational and generally valid data about the production order, whereas
valid data (BOM components) features in the operation data in the component data for material
components. The header data is arranged under different tabs, each of which has been assigned
specific data:
General
— Quantities
— Dates
— Scheduling
— Scheduling margin
Assignment
— Persons/groups responsible
— Plants
— Assignments
Goods receipt
— Control data
— Tolerances
— Goods receipt
— Inbound delivery
Control data
— Order
— Costing
— Scheduling
— Production scheduling profile
Dates/qtys
— Dates
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— Quantities
Master data
— Production version
— Routing
— Bill of material
Long text
Administration
— Creation/change data
— Order change management
Note
Depending on the settings in the material master record for the material to be produced or for the input in
Customizing, certain fields are applied by the system and to a certain extent cannot be changed.
If a production scheduler or production activity control profile is defined in the Work Scheduling view in
the material master record of the material to be produced, depending on the parameters set in this
production activity control profile for creating or releasing the production order, automatic actions may
be carried out, such as scheduling and release or also the automatic creation of batches when creating or
releasing an order. Otherwise, scheduling and release or creating a batch should be performed manually.
Please refer to the relevant Standard SAP documentation for further information about production
orders.
Result
The production order that has been created and released is approved for further processing. This
means that it is active for executing the order and, therefore, also for entering goods movements in
the further processing entry (transaction /SPDGS/PE41).
For further information about making further processing entries, please refer to the Process Data
document, specifically the section “Process Data Entry: Further Processing”.
After the goods movements have been entered, any operations and activities in the routing are
entered when confirming the production order. Using the production order’s status administration
will also make production progress transparent.
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1.3 Changing a Further Processing Order
A further processing order that has already been created can, if required, be partially amended
retroactively. One reason for this could be that master data, such as material masters, bills of
material or routings have changed, but the further processing order still contains obsolete data.
In this case, master data can also be read.
Prerequisites
The following requirement must be specified:
— A further processing order that has already been created and, at best, already released.
Procedure
Use the following transaction to amend a further processing order manually:
SAP Menu Softproviding Meat > Production > Execution > Further Processing >
Change
Transaction CO02
You can use the following selection parameters to amend a further processing order:
Field Name Description
Order Order number that is to be processed.
If collective orders are used (assignment of planned orders or production orders via several
manufacturing levels), there are additional selection parameters:
Field Name Description
Order entered This indicates that an individual order is to be processed as part of
a collective order. The order number entered indicates which
order is to be processed. This indicator is only considered if the
order entered is part of a collective order.
Order sub-tree This indicates that a sub-tree is to be processed as part of a
collective order. The order number entered indicates which sub-
tree is to be processed. This indicator is only considered if the
order entered is part of a collective order.
Collective order This indicates that a complete collective order is to be processed.
This indicator is only considered if the order entered is part of a
collective order.
You can then partially amend the further processing order.
You can use the buttons in the navigation area to go directly to the following views for the further
processing order.
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Buttons
Button Description
Order header (Shift+F6)
Operation overview (F5)
Component overview (F6)
Document overview (Shift+F7)
Sequence overview (Shift+F8)
Please refer to the relevant Standard SAP documentation for further information about production
orders.
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1.4 Displaying a Further Processing Order
A further processing order that has already been created can be displayed at any time.
Prerequisites
The following requirement must be specified:
— A further processing order that has already been created and, at best, already released.
Procedure
Use the following transaction to display a further processing order:
SAP Menu Softproviding Meat > Production > Execution > Further Processing >
Display
Transaction CO03
You can use the following selection parameters to display a further processing order:
Field Name Description
Order Order number that is to be processed.
If collective orders are used (linking of planned orders or production orders via several manufacturing
levels), there are additional selection parameters:
Field Name Description
Order entered This indicates that an individual order is to be processed as part of
a collective order. The order number entered indicates which
order is to be processed. This indicator is only considered if the
order entered is part of a collective order.
Order sub-tree This indicates that a sub-tree is to be processed as part of a
collective order. The order number entered indicates which sub-
tree is to be processed. This indicator is only considered if the
order entered is part of a collective order.
Collective order This indicates that a complete collective order is to be processed.
This indicator is only considered if the order entered is part of a
collective order.
You can then display the further processing order.
You can use the buttons in the navigation area to go directly to the following views for the further
processing order.
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Buttons
Button Description
Order header (Shift+F6)
Operation overview (F5)
Component overview (F6)
Document overview (Shift+F7)
Sequence overview (Shift+F8)
Please refer to the relevant Standard SAP documentation for further information about production
orders.
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2 Production Order Tool
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2.1 Overview
SAP Menu Softproviding Meat > Menu path > tbd
Transaction tbd (/SPDGS/ZPROX)
Program /SPDGS/PRDOCOMP
Use
With the aim of providing the production scheduler with the best possible support in doing his/her
job, a number of activities can be carried out using the /SPDGS/PRDOCOMP program as a mass
processing operation.
Functions
The following functions are available to you to create production orders:
— Selection for searching for production orders by plant, material, material type or MRP
controller
— Specification of review period for existing production orders
— Specification of basic start date and basic finish date for today, tomorrow or any desired date
for creating new or rescheduling production orders.
— Scheduling new production orders
— Rescheduling production orders
— Release of newly created production orders
— Confirmation of production orders already entered
— Completion of production orders already confirmed
— Specification of target production order volume
— Specification of production order type
— Log output
Prerequisites
The following requirements must be specified:
— Valid production article within a plant
— Valid bill of material per production article
— Valid routing per production article
The following requirement may be specified:
— Valid, released production orders per material already available
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Procedure
You can use the program as follows:
— To carry out activities manually
— As background processing (job)
Result
Using this program will ensure that production is carried out with minimal effort, providing valid,
released production orders.
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2.2 Selection Parameters for a Production Order
Search
The following fields are available to you to select for carrying out a production order search:
Field Name Description
Plant The plant is an organizational, logistical unit, which structures
the company from the perspective of production, procurement,
maintenance and materials planning. Materials are produced and
goods and services are provided in a plant. The plant is a
company’s production site.
Material A material is an item that is the subject of a business transaction.
In SAP materials such as raw materials, semi-finished products,
operating supplies and finished products are identified using a
unique material number.
Material Type A material type is a grouping of materials with the same basic
properties, for example, raw materials, semi-finished products or
finished products.
MRP Controller The person responsible for a group of materials in the
requirements planning department of a plant.
Use
The procedure for selecting parameters for a production order search provides you with the best
possible support in defining and limiting the conditions specified for achieving hits within the
production order search.
Prerequisites
You must input suitable, valid values into the fields used for selection in the production order search.
You can also use input help as support.
Procedure
The plant must be specified. To limit the production order search, you can also use the fields Material,
Material type and MRP Controller.
Result
The result is that you will only process the production orders suitable for selection.
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2.3 Multiple Selection
2.3.1 Multiple Selection via Pop-up
In selection fields, an individual value and, where appropriate, a range can be entered in the pop-up
selection window. Using the Multiple selection button, you can:
— restrict the entries via selection options (for example, larger or smaller than an individual value
and inside or outside a range)
— select several individual values or ranges which are to be used when creating a report.
— exclude several individual values or ranges which are not to be used when creating a report.
For more information about multiple selections, see the Standard SAP system documentation.
2.3.2 Multiple Selection via Report
In selection fields, an individual value and, where appropriate, a range can be entered in the report
selection window. Using the Multiple selection button, you can:
— restrict the entries via selection options (for example, larger or smaller than an individual value
and inside or outside a range)
— select several individual values or ranges which are to be used when creating a report.
— exclude several individual values or ranges which are not to be used when creating a report.
For more information about multiple selections, see the Standard SAP system documentation.
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2.4 ALV Grid Control
ALV Grid Control (ALV is the SAP List Viewer) is a flexible tool for displaying lists. It is used in a
variety of applications both in the Standard SAP system and in Softproviding products.
It consists of a toolbar, a title and the output table which is displayed in a grid control.
The following functions are generally provided. Depending on the program, one or more of these
functions may not be provided and special functions not described here may be offered:
— Choosing details
— Sorting in ascending or descending order
— Finding terms
— Setting and deleting filters
— Calculating and deleting totals/averages/maximum/minimum
— Calculating and deleting subtotals
— Printing
— Choosing views
— Exporting data
— Selecting layout
— Displaying list graphics
— User documentation
—
Click on the User documentation button or access the SAP online help to obtain more information
about using the buttons.
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2.5 Specifying the Review Period for Existing
Production Orders
You can specify and limit the review period for an existing production order search at your discretion.
Field Name Description
Retroactive days Specifies the number of days in the past (retroactively) used to
search for existing production orders.
Days in future Specifies the number of days in the future used to search for
existing orders.
Use
To ensure that not all production orders suitable for selection are selected, you can limit the selection
over the period.
Function
These fields are adjusted according to the basic start date and basic finish date for the production
orders.
Prerequisites
There must be existing, released production orders available.
Result
All valid production orders released within this period are selected and processed according to the
indicators set under the options (see also the sections “Options for existing production orders” and
“Options for non-existing production orders” below).
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2.6 Specifying a Basic Start Date and Basic Finish
Date for Creating New or Rescheduling
Production Orders
If you want to specify the basic start and finish date for creating new or rescheduling production
orders, you can, if necessary, use the following settings.
Field Name Description
Basic start date Date when the execution of the order can begin at the earliest.
This date takes into account the float before production.
Basic finish date Date when the required volume of material is available (i.e. the
material’s required date).
Today Indicates that the basic start date and basic finish date are the
current date.
Tomorrow Indicates that the basic start date and basic finish date are the
current date plus one working day (tomorrow).
Desired date Indicates that you can edit the basic start date and basic finish
date fields
Use
You specify here a basic start and finish date for the material relevant for selection, which is to be
used to create new or reschedule production orders. You have the option of selecting the basic start
and end dates as today, tomorrow or another desired date.
Prerequisites
There are production orders available to you to select that already have goods movements entered
(goods receipt/goods issue). They have been confirmed and completed, which means that new
production orders are created. Alternatively, there are production orders available to you to select
that do not have any goods movements entered, which you can then reschedule.
Result
You will reschedule or create new production orders with these settings, using suitable production
orders that you have found for selection.
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2.7 Options for Existing Production Orders
If you find, using the selection parameters, existing production orders in the system, there are a
number of options available as to how you should process these production orders.
Field Name Description
Create posted-to orders again Creates new production orders if goods movements have already
been entered for the production orders.
Reschedule not posted-to
orders
Reschedules existing production orders if no goods movements
have been entered yet for the production orders.
Release production orders Not applicable as they are already released.
Use
You can set these parameters to enable the system, if necessary, to independently confirm, complete,
create new, reschedule and release existing production orders. A differentiation is made between
production orders with goods movements already entered and those without any goods movements
entered.
Prerequisites
There are production orders available to you to select that already have goods movements entered
(goods receipt/goods issue). They have been confirmed and completed, and new production orders
have been created and released for them, based on the new settings.
There are production orders available to you to select that do not have any goods movements entered,
which are rescheduled and released, based on the new settings.
Result
The program searches for production orders to match the selection parameters and falling within the
review period set. If such orders are found, the system determines whether goods movements have
already been entered for them. Depending on the parameters set, the system can confirm and
complete production orders that have already been entered and create new, released production
orders. If no goods movements have been entered yet for the production order, it will be rescheduled
according to the basic start date and basic finish date specified.
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2.8 Options for Non-Existing Production Orders
If you do not find any production orders in the system using the selection parameters, the following
options are available as to how you should process these production orders.
Field Name Description
Creating automatically Creates new production orders if there are none available in the
system.
Release production orders Releases production orders if they are created using this program.
Use
You can set these parameters to enable the system, if no production orders have been found matching
the selection parameters, to independently create new, schedule and release production orders.
Prerequisites
There are no production orders for selection. The following requirements must be specified:
— Valid production article within a plant
— Valid bill of material per production article
— Valid routing per production article
Result
The program searches for production orders to match the selection parameters and falling within the
review period set. If none are found, the system determines whether there is a valid bill of material
and valid routing for the material to be produced. Depending on the parameters that have been set,
the system can create and release new, approved production orders scheduled for the basic start date
and basic finish date that have been set.
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2.9 Generally Valid Options
You can also use the following generally valid settings.
Target order quantity
Field Name Description
Target order quantity Total order quantity (including scrap) to be produced in this
production order.
Order type to be created The order type is split into production orders depending on its use
(e.g. disassembly, production, packaging, etc.) and includes a
whole load of management information that is vital to
administering production orders. The order type is client-specific.
This means that every order type can be used in every controlling
area.
Use
To enable the system to populate the Total quantity field in the production order, the whole order
quantity for the production order must be specified as the target order quantity. Likewise, the order
type is determined and transferred accordingly.
Prerequisites
The material to be produced via the production order must have input a base unit of measure in its
material master.
All possible order types must be specified in Customizing.
Result
If a production order is recreated using the program, based on the selection parameters and settings,
the order type defined here will be transferred to the production order and the target order quantity
to the Total quantity field.
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2.10 Job Management
The job overview is used to manage jobs and is the central area for running a variety of job
monitoring and management tasks, such as searching, scheduling, repeating, canceling and deleting
jobs, checking the job status and displaying job reports.
The job overview can be accessed using transaction SM37.
See the relevant Standard SAP system documentation for more information about the extensive job
overview options.
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2.11 Log Output
If the program is run by activating F8 or the Execute button, the system will process production orders
accordingly, based on the selection parameters and settings chosen. If certain requirements are not
met during this or only met to a certain extent, a message may be displayed. There are three different
message types as follows:
Message type Description
Red Error, termination, failure to create an order.
Yellow Message, no termination, order successfully created (possibly
with restrictions).
Green No messages, order successfully created.
You can process the log further using the buttons, based on the familiar Standard SAP functions. This
includes the following options, with information being displayed if you hold the pointer over the
buttons.
Symbol Function Description
Continue Applies results and continues the program.
Long text for
message
Allows log entries to be fully displayed (if this is prevented by the
column width).
Set filter Filter function: you can use the field selection at any time to
create column content for displaying certain data.
Sort in
ascending/descendi
ng order
Sorts the list content, as you wish, in ascending or descending
order.
Current variant You can use the Current variant button to save your favorite
column displays and use them whenever you want.
Print function Allows you to print out the log.
Find function The Find function allows you to set values.
Find next function Function providing an extended search.
Termination The number of times a program has been terminated during
operation can be displayed.
Error The number of error messages that can be displayed.
Warnings The number of warnings that can be displayed.
Information The number of information messages that can be displayed.
Application Help Help screens for the application can be displayed.
Cancel Cancels the program’s operation.
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3 Prod. Orders: Completion and und Partial / Final
Confirmation
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3.1 Overview
Confirmation is part of production controlling and order monitoring. It serves to document the
progress of operations processing (process steps). This makes processing progress in production
transparent for both production and MRP controllers.
A distinction is made between partial and final confirmation. Confirmation documents by whom
and at which work center the operation was carried out and what quantity was produced as yield
and scrap quantity in an operation. In the production order the status is set accordingly.
The following data may be confirmed:
— Partial quantities / total order quantities
— Work performed (e.g. time for setup, processing, etc.)
— Dates (start and end date for setup, processing, etc.)
— HR data (personnel number, number of employees)
— Work centers
Confirmation automatically triggers other business operations:
— Actual costs of the production order are updated
— Capacity requirements are reduced
— Open material reservations are reduced
— Automatic entry of goods issue for production order for backflushed materials
— Optional: entering goods receipt of the produced material automatically with the confirmation
There are various types of confirmation available:
— Time ticket
— Final confirmation
— Partial confirmation
— Time event
— Milestone confirmation
— Progress confirmation
— Confirmation of an entire production order
SAP Menu Softproviding Core > Logistics > Process Data Acquisition > Orders>
Production Orders > tbd
Transaction TBD (program /SPDGS/R_PP_CONFIRM_AND_END)
Functions
The following functions are available:
— Selection for open reservation items via
— Plant
— Order
— Order type
— Material
— Batch
— Storage location
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— Basic start date
— Basic finish date
— Scheduled start
— Scheduled finish
— Requirements date
— Backflushing
— Item category
— Standard layout for ALV grid
— Print ALV grid (list)
— Export ALV grid (to word processing, spreadsheet, local file)
— Send ALV grid to (email recipient, folder)
— Mark, filter, sort, calculate, search in ALV-Grid
— Final issue effected indicator is set on reservation item
— Reservation items are deleted from table /SPDGS/SD_RESBC
— Background processing
Prerequisites
The following prerequisites must be given:
— Production orders, which, from the point of view of production, are produced and completed
but still have open reservation items.
Procedure
The program may be used as follows:
— Selection for open reservation items
— Setting the Final issue effected indicator for the open reservation items by selecting the
Complete button
— In background processing mode
Result
Running this program will set the Final issue effected indicator for open reservation items which will
mark them as completed. A material document is created as goods issue for the order (movement
type 261) with withdrawal quantity 0. The materials reserved originally are released for other
purposes.
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3.2 Selection Options for the Search for Open
Reservation Items for Production Orders
The following fields may be chosen as selection criteria when searching for open reservation items
for production orders:
Field Name Description
Plant Key uniquely identifying a plant
Order Number uniquely identifying the order within the client
Order type The order type differentiates orders according to their use (e.g.
disassembly, production, packaging, etc.) and contains a range of
control information that is important for the management of
production orders. The order type is client-dependent, i.e. each
order type may be used in all controlling areas.
Material Alphanumeric key uniquely identifying the material.
Batch Uniquely assigns a material produced in batches or production
lots to a particular batch.
Storage location Number of the storage location where the material is stored.
There may be one ore multiple storage locations within a plant.
Basic start date Date on which the execution of the order may start the earliest.
This date takes into account the float.
Basic end date Date on which the requested material will be available (i.e. the
requirement date for the material).
Scheduled start Date on which the execution of the order is to begin.
Scheduled finish Date on which the execution of the order is to end.
Requirements date Specifies the date on which the material is required.
Backflushing Indicator which specifies that the material is backflushed.
Item category Differentiates the items of a BOM according to specified criteria,
for instance, according to object reference (like material master
record, document info record) or according to inventory
management.
Layout The layout controls the formatting of the list.
Use
The selection screen with which to search for open reservation items for production orders gives
supports the user in defining and restricting the conditions for hits within the search results.
Prerequisites
If you want to use selection criteria for the search, appropriate valid values must be maintained. Use
the F4 input help.
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Procedure
To restrict the search for open reservation items for production orders, the fields in the selection
screen may be used according to the user’s needs.
Result
Only the open reservation items for production orders which fit the selection criteria are displayed
in the ALV grid.
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3.3 Using a Layout for the ALV Grid
The list format for the ALV grid may be set up according to individual requirements. Order of the
columns, sort criteria and filtering conditions may be assigned to a layout and saved user-
specifically or to be used by all users as a default layout. The following columns are available:
Column Name Description
Order Number uniquely identifying the order within the client
Order type The order type differentiates orders according to their use (e.g.
disassembly, production, packaging, etc.) and contains a range of
control information that is important for the management of
production orders. The order type is client-dependent, i.e. each
order type may be used in all controlling areas.
Requirements quantity Indicates the reserved quantity in base unit of measure.
Requirements UoM Unit of measure in which the stock for the material is managed.
Requirements date Specifies the date on which the material is required.
Batch Uniquely assigns a material produced in batches or production
lots to a particular batch.
Storage location Number of the storage location where the material is stored.
There may be one ore multiple storage locations within a plant.
Material Alphanumeric key uniquely identifying the material.
Object number An object (e.g. order, project, cost center) is uniquely identified
within a client by its object number. The object number is used in
object-independent tables (e.g. status administration, cost
collector).
Reservation Indicates an alphanumeric key uniquely identifying a reservation.
Backflushing Indicator which specifies that the material is backflushed.
Item No. Stock Transfer
Reservation
Indicates the number uniquely identifying an item within a
reservation.
Item category Differentiates the items of a BOM according to specified criteria,
for instance, according to object reference (like material master
record, document info record) or according to inventory
management.
Plant Key uniquely identifying a plant.
You may include the following columns to be displayed in your column selection:
Column Name Description
Basic start date Date on which the execution of the order may start the earliest.
This date takes into consideration the float.
Basic finish date Date on which the requested material will be available (i.e. the
requirement date for the material).
Scheduled start Date on which the execution of the order is to begin.
Scheduled finish Date on which the execution of the order is to end.
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Use
In order to adjust the ALV grid format to individual needs, column order, sort criteria and filtering
conditions may be saved in different layouts.
Function
Individual ALV grid representation of the data according to individual requirements.
Prerequisites
To be able to select layouts, at least one layout must be defined beforehand and saved as a user-
specific layout or as a generally valid default layout.
Result
The ALV grid is adjusted to individual requirements and displayed.
Note
For further information on the use of layouts and the ALV grid in SAP please refer to the standard SAP
documentation.
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3.4 Selecting Open Reservation Items for Production
Orders
In order to set the desired open reservation items to completed, they need to be selected first. Via
the menu path Edit > Select all (F5) you may select multiple reservation items for production orders
for mass processing.
Prerequisites
There are production orders with open reservation items available from which to select. This
typically the case if the quantity of goods withdrawal of a material does not correspond to the
quantity planned originally. The difference quantity then remains reserved for this production order
and cannot be used for other purposes.
Result
All open reservation items for production orders are selected for further processing.
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3.5 Setting Open Reservation Items to Completed
(Final Issue Effected Indicator)
After the open reservation items have been selected, they have to be set to completed.
Use
In order to release the material for an open reservation item for other purposes, these reservation
items must be set to completed (final issue effected).
Prerequisites
The open reservation items are selected. By selecting the Complete button, the Final Issue effected
indicator is set for the selected reservation items
.
Result
The selected reservation items for production orders are marked as final issue effected and deleted
from table /SPDGS/SD_RESBC. Per reservation item, one material document is created as goods
issue for the order (movement type 261) with a withdrawal quantity of 0 units. The materials are
released for further use.
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3.6 Background Processing
This program may be used without screen dialog in background processing mode.
Use
In order to enhance the efficiency of the program, use it in background processing mode. Using
variants which fit the selection preferences, multiple background processing operations may be
used, even at different points in time (e.g. order type-dependent, material-dependent.
Prerequisites
In order to use the program in background processing mode, selection parameters must be defined
beforehand. The desired selection parameters are saved as variants and must be available.
Procedure
To create selection parameters as a variant, select Goto > Variants > Save as variant (CTRL+S) in the
menu bar.
1. Give a name and a description to the variant:
Field Name Description
Variant name Name of the variant
Description Text. Short description of the variant
2. If necessary, set the following indicators:
Indicator Description
Only for background
processing
The variant will only be used for background processing (no
online processing).
Protect variant Variant is protected from unauthorized changes. This variant may
only be changed by the person who created it or changed it last.
Only display in catalog Variant is displayed in the catalog but not in the general input
help.
3. If, due to background processing, you don’t want a screen allocation for the selection screen,
deactivate the following indicator:
Indicator Description Value
Created If this indicator is set, a screen allocation
is made for the selection screen.
1000 (default)
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4. The following indicators may be set for the selection objects in order to help structure the
selection screen and format the selection objects as customized selection criteria:
Indicator Description
Protect field The field is protected against entries and is a selection criterion
with a set value .
Hide field The field is not included in the search screen.
Hide field ‘BIS’ Suppresses the use of intervals, allowing only one value to be
used as selection criterion.
Save field without values When a variant is imported, the value of the selection criterion is
not taken into consideration and does still exist after import. It is
not overwritten with spaces.
Switch GPA off
Required field The field is defined as a required field. An entry in this field is
mandatory.
Selection variable
Option
Name of Variable (input only
usingF4)
Note
If necessary, list formatting for the ALV grid may be set up according to individual requirements. Column
order, sort criteria and filtering conditions may be adjusted. For further information on the use of variants
in SAP please refer to the standard SAP documentation.
5. If you want to execute the program in background processing mode a job must set up (batch
processing). For easy setup there is a setup tool available under Goto > Job Wizard.
Note
For further information on the use of jobs for background processing in SAP please refer to the standard
SAP documentation..
Result
Setting up variants in combination with the use of background processing provides an efficient way
to run this program with a minimum of work. The system so takes over a considerable part of the
production controller’s work.
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4 Production Orders: Close Order Requirements
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4.1 Overview ‒ Obsolete!
SAP Menu sopro_MEAT_line > Production > Execution > Further Processing
>Further Processing Orders > Miscellaneous > Close Order
Requirements
Transaction /SPDGS/RESBCOMB
This program is obsolete. If the program is executed anyway, a respective message is displayed.
This program will be removed from the menu for future releases.
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5 Planned Orders: Undo Final Confirmation
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5.1 Overview
In Repetitive Manufacturing, planned orders are used for which process data are entered. Once the
planned orders are processed they are closed in Process Data Acquisition.
SAP Menu Softproviding Core > Logistics > Process Data Acquisition > Orders >
Planned Orders (Repetitive Manufacturing) > Undo “Final
Confirmation” (Repetitive Manufacturing)
Transaction /SPDGS/REMRECO
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5.2 The Program
Use
If planned orders are closed in Repetitive Manufacturing, the PDA status in table /SPDGS/RMAK is
set to C for completed and indicator X for final confirmation (field FNALE) is set.
If necessary, the setting of the final confirmation indicator may be undone with transaction
/SPDGS/REMRECO in order to make the planned orders again available for a process data acquisition
in Repetitive Manufacturing via transaction /SPDGS/PE51.
Functions
Selection of the planned order via F4 input help.
Prerequisites
The following prerequisites must be fulfilled:
— An existing planned order must have been finally confirmed.
Procedure
The program may be used as follows:
— In dialog processing
— As background processing
Result
The final confirmation indicator (field FNALE) in table /SPDGS/RMAK is reset to LEER. The planned
order is again available for process data acquisition via transaction /SPDGS/PE51.