Fiscal Year (FY) 2019 Budget Period Progress Report (BPR)

Noncompeting Continuation (NCC) Technical Assistance Briefing

BPR Technical Assistance (TA) webpage: https://bphc.hrsa.gov/programopportunities/fundingopportunities/continuation/continuation.html

Karen Fitzgerald Public Health Analyst Bureau of Primary Health Care (BPHC) Health Resources and Services Administration (HRSA)

Agenda

• Overview • FY 2019 BPR Deadlines • Submission Requirements • Budget Requirements • Project Narrative Update • BPR Resources & Contacts • Reminders • Questions and Answers

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Polling Question # 1

Is this your first time completing a BPR?

A. Yes, I am a new award recipient and have never completed a BPR.

B. Yes, although my organization has been an award recipient for some time, I have never completed a BPR.

C. No, I have completed the BPR in previous years. D. N/A (BPHC or PCA staff)

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Overview

• Serves as an annual progress report

• Submitted via HRSA Electronic Handbooks (EHBs)

• Instructions & EHB User Guide located on BPR TA Page

• Reminder: SAM registration at www.sam.gov

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FY 2019 BPR Deadlines

BPR Cycle Number

Budget Period Start Date

EHB Award Recipient Access

(Mondays)

EHB Deadline (Fridays at

5:00 PM ET)

5-H80-19-001 January 1, 2019 June 25, 2018 August 17, 2018

5-H80-19-002 February 1, 2019 July 16, 2018 September 7, 2018

5-H80-19-003 March 1, 2019 August 20, 2018 October 12, 2018

5-H80-19-004 April 1, 2019 September 17, 2018 November 9, 2018

5-H80-19-005 May 1, 2019 October 22, 2018 December 14, 2018

5-H80-19-006 June 1, 2019 November 19, 2018 January 11, 2019

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Submission Requirements

BPR Sections and Form Types

Form SF-PPR and SF-PPR-2

Budget Information: Budget Details

Form 3: Income Analysis

Scope Certification

Project Narrative Update

Document

Budget Narrative

Fixed

Forms 5A, 5B, 5C

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Budget Requirements: Budget Information: Budget Details

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3

The Budget Information: Budget Details form provides a federal and non-federal breakdown of funding for the upcoming budget period.

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Budget Requirements: Budget Narrative Attachment

• Provide breakdown of federal & non-federal costs

• Must contain sufficient detail including costs of each line item within each object class category from the Budget Information: Budget Details form

• Must demonstrate adherence to the salary limitation (currently $189,600)

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Project Narrative Update

Environment

Organizational Capacity

Telehealth

Patient Capacity

Supplemental Awards

One-Time Funding Awards

Clinical/Financial Performance Measures

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Reporting the Budget Period Progress

The Project Narrative Update must address the following: • Progress towards goals and/or changes from the beginning

of the FY 2018 budget period until the date of the BPR submission;

• Expected progress for the remainder of the FY 2018 budget period; and

• Projected changes for the FY 2019 budget period.

Reporting Your Budget Period Progress

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Project Narrative Update Summary of Changes

Telehealth Question Added

Patient Capacity Table Updated

Supplemental and One-Time Awards

Tables Updated

Clinical Performance Measures Updated

Substance Use Disorder Services

Terminology

Narrative Fields streamlined

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Polling Question #2

As part of the BPR submission, award recipients are required to submit:

A. Project Narrative Update B. Form 3: Income Analysis C. Scope Certification Form D. Budget Narrative E. All of the above

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Answer to Polling Question #2

Answer is E: All of the Above Submission components include:

• SF-PPR and SF-PPR-2 (basic information forms) • Budget Information: Budget Details • Budget Narrative Attachment • Program Specific Forms:

• Form 3: Income Analysis • Scope Certification Form • Project Narrative Update

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Project Narrative Update Environment

Discuss major changes at the community level and/or regional level over the reporting period that have directly impacted progress.

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Project Narrative Update Organizational Capacity

Discuss major changes in capacity that have impacted or may impact the progress.

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Project Narrative Telehealth - NEW

Describe use of telehealth to provide comprehensive primary health care services and engage in professional education.

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Project Narrative Update Patient Capacity

Total Unduplicated

Patients

Patients and Visits by Service

Type

MHC, HCH, and PHPC

Populations

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Project Narrative Update Supplemental Awards

Discuss progress made in implementing recent supplemental Health Center Program awards, as applicable.

Supplemental Award FY 2016 FY 2017

Substance Abuse Expansion X

Oral Health Expansion X

New Access Point Satellite X

Access Increases in Mental Health and Substance Abuse Services (AIMS) X

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Project Narrative Update One-Time Funding Awards

Discuss the activities for which the funds were used and the impact on your organization.

One-Time Funding Award

Allowable Activities FY

2016 FY

2017

Delivery System Health Information Investment

Implement strategic investments in health information technology

(health IT) enhancements X X

Quality Improvement Assistance

Develop and improve: (1) health center quality improvement

systems and infrastructure, and/or (2) care delivery systems

X X

Access Increases in Mental Health and Substance Abuse

Services (AIMS)

Implement health Information technology and/or training

investments X

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Project Narrative Update: Performance Measures

• Two performance measures (IVD and Cervical Cancer) were updated (see PAL 2017-02 for details)

• Performance Measures now include HRSA Priorities for both Clinical and Financial Measures (Diabetes, Clinical Depression, Weight Assessment and Counseling, Body Mass Index, and Grant Cost Per Patient)

• Presentation of Performance Measures data has been enhanced

• Narrative is not necessary for positive trends

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BPR Resources and Contacts

• Information on completing the BPR and Frequently Asked Questions (FAQs) can be found on the BPR TA Webpage

• Instructions Related Questions: Karen Fitzgerald http://www.hrsa.gov/about/contact/bphc.aspx (select Applicant, Application/Progress Report: Instructions, BPR) or 301-594-4300

• Budget Related Questions: Travis Wright twright@hrsa.gov or 301-594-4244

• EHB Issues: BPHC Helpline Online Request or 877-974-2742

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Reminders

• Complete the BPR in the HRSA EHBs, if you do not have a project period end date in FY 2019 (October 1, 2018 – September 30, 2019).

• Ensure that your SAM registration is active. • Each narrative field within each section is limited to 2,000

characters (approximately 1.5 pages). • Incomplete or non-responsive BPRs will be returned through a

Request Change notification. • Failure to submit the BPR by the deadline or submission of an

incomplete or non-responsive progress report may result in a delay in Notice of Award issuance or a lapse in funding.

• Throughout the application process, please refer to the Frequently Asked Questions (FAQs) on the BPR TA website.

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Question & Answer Session

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