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FY 2010 Coordinated Family and Community Engagement Grant Application.

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FY 2010 Coordinated Family and Community Engagement Grant Application
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Page 1: FY 2010 Coordinated Family and Community Engagement Grant Application.

FY 2010Coordinated Family and Community Engagement GrantApplication

Page 2: FY 2010 Coordinated Family and Community Engagement Grant Application.

Agenda

RFR Development Process:VisionApplicant EligibilityRelationship to other EEC grants

RFR Key Components:Program Consolidation QuestionsMOUActivities and OutcomesBudgetSubmission Instructions

Next Steps Questions and Answers

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Page 3: FY 2010 Coordinated Family and Community Engagement Grant Application.

RFR Development Process: Vision Development

Input was gathered from EEC staff and the field including the Board and the EEC Advisory to the Board, MFN’s, CPCs and other parties

Currently, Massachusetts local programming has, multiple funding streams with common purposes, serve similar age groups of children but, may or may not, be delivered by the same agency or coordinated at the local level.

Fiscally challenging times present opportunities to maximize service delivery, reduce duplication and realize greater efficiencies through program administration and implementation.

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Page 4: FY 2010 Coordinated Family and Community Engagement Grant Application.

RFR Development Process: Vision Development

To move towards the long term vision and goals, in FY2010 EEC proposes to seek joint grant proposals from communities to encourage comprehensive planning and delivery of local family access and supports.

Highlights of Voluntary Collaborative Submissions: Communities to develop or maintain a single, consolidated local

governance structure responsible for meeting the goals of the funding and to work through issues related to coordination.

Participation will be voluntary in FY2010 but may be required or implemented through a competitive bid process in FY2011.

All current grantees, whether they participate in the consolidated application process or not, will be expected to work towards common outcomes.

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Page 5: FY 2010 Coordinated Family and Community Engagement Grant Application.

RFR Development: Eligibility Criteria

Eligible Applicants are combinations of:

Community Partnerships for Children Local Planning and Coordination Grantees

Massachusetts Family Network Grantees

Parent Child Home Program Grantees

Joint family Support Programs

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Page 6: FY 2010 Coordinated Family and Community Engagement Grant Application.

RFR Development: Eligibility Criteria

Am I Required to Consolidate? Although participation in the

consolidated grant application is strongly encouraged, but voluntary, in FY 2010 it may be required or implemented through a competitive bid process in FY 2011

All Grantees will be expected to work towards common outcomes and begin, or continue, working towards a collaborative community planning process.

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Page 7: FY 2010 Coordinated Family and Community Engagement Grant Application.

RFR Development: Eligibility Criteria

Choosing not to Consolidate?

All grantees MFN, PCHP and former CPC Local Planning and Coordination Grantees choosing not to file a consolidated renewal application will be asked to describe the reasons why they did not apply through a consolidated application.

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Page 8: FY 2010 Coordinated Family and Community Engagement Grant Application.

RFR Development: Relationship to other EEC Grants

Professional Development/ Accreditation

Special Education 262 / Inclusion

Head Start Supplemental

Mental Health Consultation

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Page 9: FY 2010 Coordinated Family and Community Engagement Grant Application.

Local Knows What Local Needs

Consolidating might be a challenging task. It is imperative that Lead Agencies and Council members think through the community needs and challenges together as they work towards filing a consolidated application. They should do what makes sense based on the collective knowledge of local needs and demographics.

Always putting children and families first!

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Page 10: FY 2010 Coordinated Family and Community Engagement Grant Application.

FY 2010 Coordinated Family and Community Engagement Grant:RFR Key Components

RFR Body: The Vision in RFR Format Consolidation Questions: Describing your

plan MOU and Governance: Signing on to the

vision Activities, Outcomes and Measures:

details Program Contact Information The Budget

Available amounts

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Page 11: FY 2010 Coordinated Family and Community Engagement Grant Application.

RFR Key Components:The Vision in RFR Format Goals:

High-quality, accurate and readily available information

Strength-based family education and early literacy activities

An integrated and aligned networkCoordination of resourcesLeadership opportunities

Expected Outcomes Objectives and Desired Activities

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Page 12: FY 2010 Coordinated Family and Community Engagement Grant Application.

RFR Key Components:Program Consolidation Questions

Nine questions to define your plan for: Lead Agency, Service Area, Configuration of Services, Governance, Targeted Age Groups, Prioritization of families, Other Supports:

• Collaboration with Professional Development, fees and other sources of income or in-kind contributions

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Page 13: FY 2010 Coordinated Family and Community Engagement Grant Application.

RFR Key Components:Governance and MOU Signature PagesFormal Agreements Designed to:

Demonstrate commitment of consolidating partners

underscore a commitment to serving all previously funded communities

Ensure broad representation in governance including members of all consolidating programs

Identify the amount of funding being consolidated.

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Page 14: FY 2010 Coordinated Family and Community Engagement Grant Application.

RFR Key Components:Activities, Outcomes and Measures:

Designed to:

Capture local plans for implementation. Align activities with outcomes and objectives. Help programs identify benchmarks for success. Gather information on sources of outcomes data. Identify budget priorities. Generate information and data to inform the

future.

Link to the document

 

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Page 15: FY 2010 Coordinated Family and Community Engagement Grant Application.

RFR Key Components:Program Contact Information

We need to be able to reach you!

Especially in the summer when we are processing your grant.

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Page 16: FY 2010 Coordinated Family and Community Engagement Grant Application.

Budget and Funding Amounts

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Page 17: FY 2010 Coordinated Family and Community Engagement Grant Application.

Budget: Changes from Previous Applications

Addition of In-Kind contributions Elimination of direct service line (for MFN

and PCHP) Addition of Professional Development

line (for CPC)

NO Change to: Overall Format 8% admin cap, Fund use

Link To Budget Form

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Page 18: FY 2010 Coordinated Family and Community Engagement Grant Application.

Budget: Funding Amounts

The amounts listed on appendices E-H are based on FY 2010 final House budget funding amounts.

CPC amounts are a combination of Local Planning and Coordination funding and Supplemental Services to Support Children with IEP’s (as applicable.)

All amounts listed on the “Grant Eligibility Amount” Appendices are based on Legislative appropriations and are subject to change.

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Page 19: FY 2010 Coordinated Family and Community Engagement Grant Application.

Submission Instructions

Applicants must mail one complete original (sign in blue ink) and one complete copy including all required forms to be submitted:

TO: Kevin RoachMassachusetts Department of Early Education and Care51 Sleeper Street 4th floorBoston, MA 02210ATTN: Coordinated Family and Community Engagement Grant

 

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Page 20: FY 2010 Coordinated Family and Community Engagement Grant Application.

Submission Instructions

Consolidated Grant Application Deadline:

Applications must be submitted byFriday, June12, 2009 and must be received by EEC’s Central office by

4:00pm

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Page 21: FY 2010 Coordinated Family and Community Engagement Grant Application.

Grant Review Process

Members of the Family Support and Engagement Unit will review your grant applications based on a specific grant review sheet

They will contact you with any questions or required clarifications that may be necessary

It is critical that you have a contact person available to answer any questions related to the grant.

The sooner you respond the sooner your grant will be processed

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Page 22: FY 2010 Coordinated Family and Community Engagement Grant Application.

Next Steps: Learning from the Field

Reporting Requirements:

In order to recognize accomplishments, identify challenges and inform future funding decisions, mid and end-of-year progress reports will be analyzed from all FY10 EEC grant recipients.

These reports, along with other methods for on-going communication (focus groups, joint meetings, etc) will provide EEC and grantees with information regarding the successes and challenges in meeting grant goals and objectives.  

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Page 23: FY 2010 Coordinated Family and Community Engagement Grant Application.

Next Steps:

Development of a Question and Answer Document

Questions? – Please email your questions to Florence Semb at [email protected]

She will be coordinating the responses through the Child/Family Support and

Engagement Team

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Page 24: FY 2010 Coordinated Family and Community Engagement Grant Application.

Questions and Answers:

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