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FY 2010Coordinated Family and Community Engagement GrantApplication
Agenda
RFR Development Process:VisionApplicant EligibilityRelationship to other EEC grants
RFR Key Components:Program Consolidation QuestionsMOUActivities and OutcomesBudgetSubmission Instructions
Next Steps Questions and Answers
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RFR Development Process: Vision Development
Input was gathered from EEC staff and the field including the Board and the EEC Advisory to the Board, MFN’s, CPCs and other parties
Currently, Massachusetts local programming has, multiple funding streams with common purposes, serve similar age groups of children but, may or may not, be delivered by the same agency or coordinated at the local level.
Fiscally challenging times present opportunities to maximize service delivery, reduce duplication and realize greater efficiencies through program administration and implementation.
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RFR Development Process: Vision Development
To move towards the long term vision and goals, in FY2010 EEC proposes to seek joint grant proposals from communities to encourage comprehensive planning and delivery of local family access and supports.
Highlights of Voluntary Collaborative Submissions: Communities to develop or maintain a single, consolidated local
governance structure responsible for meeting the goals of the funding and to work through issues related to coordination.
Participation will be voluntary in FY2010 but may be required or implemented through a competitive bid process in FY2011.
All current grantees, whether they participate in the consolidated application process or not, will be expected to work towards common outcomes.
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RFR Development: Eligibility Criteria
Eligible Applicants are combinations of:
Community Partnerships for Children Local Planning and Coordination Grantees
Massachusetts Family Network Grantees
Parent Child Home Program Grantees
Joint family Support Programs
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RFR Development: Eligibility Criteria
Am I Required to Consolidate? Although participation in the
consolidated grant application is strongly encouraged, but voluntary, in FY 2010 it may be required or implemented through a competitive bid process in FY 2011
All Grantees will be expected to work towards common outcomes and begin, or continue, working towards a collaborative community planning process.
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RFR Development: Eligibility Criteria
Choosing not to Consolidate?
All grantees MFN, PCHP and former CPC Local Planning and Coordination Grantees choosing not to file a consolidated renewal application will be asked to describe the reasons why they did not apply through a consolidated application.
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RFR Development: Relationship to other EEC Grants
Professional Development/ Accreditation
Special Education 262 / Inclusion
Head Start Supplemental
Mental Health Consultation
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Local Knows What Local Needs
Consolidating might be a challenging task. It is imperative that Lead Agencies and Council members think through the community needs and challenges together as they work towards filing a consolidated application. They should do what makes sense based on the collective knowledge of local needs and demographics.
Always putting children and families first!
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FY 2010 Coordinated Family and Community Engagement Grant:RFR Key Components
RFR Body: The Vision in RFR Format Consolidation Questions: Describing your
plan MOU and Governance: Signing on to the
vision Activities, Outcomes and Measures:
details Program Contact Information The Budget
Available amounts
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RFR Key Components:The Vision in RFR Format Goals:
High-quality, accurate and readily available information
Strength-based family education and early literacy activities
An integrated and aligned networkCoordination of resourcesLeadership opportunities
Expected Outcomes Objectives and Desired Activities
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RFR Key Components:Program Consolidation Questions
Nine questions to define your plan for: Lead Agency, Service Area, Configuration of Services, Governance, Targeted Age Groups, Prioritization of families, Other Supports:
• Collaboration with Professional Development, fees and other sources of income or in-kind contributions
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RFR Key Components:Governance and MOU Signature PagesFormal Agreements Designed to:
Demonstrate commitment of consolidating partners
underscore a commitment to serving all previously funded communities
Ensure broad representation in governance including members of all consolidating programs
Identify the amount of funding being consolidated.
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RFR Key Components:Activities, Outcomes and Measures:
Designed to:
Capture local plans for implementation. Align activities with outcomes and objectives. Help programs identify benchmarks for success. Gather information on sources of outcomes data. Identify budget priorities. Generate information and data to inform the
future.
Link to the document
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RFR Key Components:Program Contact Information
We need to be able to reach you!
Especially in the summer when we are processing your grant.
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Budget and Funding Amounts
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Budget: Changes from Previous Applications
Addition of In-Kind contributions Elimination of direct service line (for MFN
and PCHP) Addition of Professional Development
line (for CPC)
NO Change to: Overall Format 8% admin cap, Fund use
Link To Budget Form
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Budget: Funding Amounts
The amounts listed on appendices E-H are based on FY 2010 final House budget funding amounts.
CPC amounts are a combination of Local Planning and Coordination funding and Supplemental Services to Support Children with IEP’s (as applicable.)
All amounts listed on the “Grant Eligibility Amount” Appendices are based on Legislative appropriations and are subject to change.
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Submission Instructions
Applicants must mail one complete original (sign in blue ink) and one complete copy including all required forms to be submitted:
TO: Kevin RoachMassachusetts Department of Early Education and Care51 Sleeper Street 4th floorBoston, MA 02210ATTN: Coordinated Family and Community Engagement Grant
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Submission Instructions
Consolidated Grant Application Deadline:
Applications must be submitted byFriday, June12, 2009 and must be received by EEC’s Central office by
4:00pm
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Grant Review Process
Members of the Family Support and Engagement Unit will review your grant applications based on a specific grant review sheet
They will contact you with any questions or required clarifications that may be necessary
It is critical that you have a contact person available to answer any questions related to the grant.
The sooner you respond the sooner your grant will be processed
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Next Steps: Learning from the Field
Reporting Requirements:
In order to recognize accomplishments, identify challenges and inform future funding decisions, mid and end-of-year progress reports will be analyzed from all FY10 EEC grant recipients.
These reports, along with other methods for on-going communication (focus groups, joint meetings, etc) will provide EEC and grantees with information regarding the successes and challenges in meeting grant goals and objectives.
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Next Steps:
Development of a Question and Answer Document
Questions? – Please email your questions to Florence Semb at [email protected]
She will be coordinating the responses through the Child/Family Support and
Engagement Team
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Questions and Answers:
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