FY 2011 PROPOSED PUBLIC HOUSING

OPERATING BUDGET

SAN FRANCISCO HOUSING AUTHORITYHenry Alvarez III, Executive Director

Overview

• The FY 2011 Operating Budget for the period October 1, 2010 to September 30, 2011 is due to HUD by Thursday, September 30, 2010.

• Informational Presentation limited to the Public Housing and Hope VI Programs areas.

• For FY 2011, the Authority will be submitting balance budgets to HUD for both Public Housing and HOPE VI Programs.

17688479; 33%

28010547; 52%

6124147; 11%

1777487; 3%

232113; 0%

Total Rental Income

HUD Operating Subsidy

HUD Grants - CFP

HUD Grants - ARRA

Other Operating Receipts

SAN FRANCISCO HOUSING AUTHORITYFY 2011 PUBLIC HOUSING OPERATING RECEIPTS

Operating Receipts Highlights(in millions $)

Total Rental Income $17.7 2.7 % Decrease from FY 2010 due to increase in projected write-offs.

HUD Contribution $35.9 A net 1.3% increase with the $1.5 million loss due to Stop Loss which is offset by increase funding level from 91% to 100% plus increase in 1.8 million of ARRA Administrative fees.

Other Income $ 0.2 Increase in dividend income. _____

Total Operating Receipts $53.8 Overall .2% increase.

Year 1 – HUD Reasons for Non-Compliance• Central Warehouse Still Existed• Craft Not Reporting at AMPs• No Fee for Service• Not Enough AMPs

Year 2 – HUD Reasons for Non-Compliance• No Maintenance Generalist• COCC Not Cash Flowing

Base Year 1 Year 2 Year 3 Year 4 Year 5DESCRIPTION CY 2007 CY 2008 CY 2009 CY 2010 CY 2011 CY 2012

Eligible Unit Months 72,593 71,393 72,667 71,231 71,231 71,231

Transition Funding Per Unit Months $112.18 $112.18 $112.18 $112.18 $112.18 $112.18

If SFHA Passed Asset Management Reduction will stop at 5% 19% 38% 57% 76% 95%

Operating Subsidy Loss 407,174$ 1,521,685$ 3,097,678$ 4,554,695$ 6,072,927$ 7,591,159$

HUD Proration 83.40% 88.96% 88.42% 100% 100% 100%

Net Operating Subsidy Loss Each Year 339,583$ 1,353,691$ 2,738,967$ 4,554,695$ 6,072,927$ 7,591,159$

SAN FRANCISCO HOUSING AUTHORITYASSET MANAGEMENT STOP LOSS ANALYSIS

Operating Expenses Highlights(in millions $)

Salaries & Fringes $15.8 4.9 % Decrease due to restructuring which is equivalent to 5 FTEs This line item funds 201 positions (of which 87 craft positions)

Administrative Expenses $ 1.4 Reduction of $189,000 of expenses such as telephone , copier lease, and few administrative service contracts.

Tenant Services $ 0.2 Flat – No Change Utilities $13.2 2.8% increase in water, sewer, gas and electricity

Operating Expenses Highlights(in millions $)

Maintenance Materials & Contracts $ 7.1 3.5% or $257,000 reduction

Protective Services $ 2.5 Increase of $847,400 in SFPD and outside security contracts.

Fees $11.2 Increase in fees to COCC which include management, bookkeeping, and asset management fees calculated based on HUD published guidelines. These include services rendered by the COCC maintenance crew on a “fee for service” basis.

Insurance $ 2.3 Includes 10% provision for increase in insurance premiums.

Operating Expenses Highlights(in millions $)

Other General Expenses $ 0.04 Flat – No significant change

Other Non-Routine Expenses $ 0.2 Reduction of $455,650. _________

Total Operating Expenses $54.1 Overall 1.9% increase.

$98,989

$1,026,444

-5

-$627,455

Key Indicator2011 Proposed Vs

2010 ApprovedReceipts

Expenses

FTE's

Net Income

Budget Detail SummaryActual Budget Proposed

FY 2009 FY 2010 FY 2011 Per Cent

Operating Receipts:Total Rental Income 16,887,317$ 18,180,906$ 17,688,479$ -2.7%Total HUD Contribution 35,178,647 35,443,432 35,912,181 1.3%Total Fees - - - 0.0%Total Other Income 233,465 109,446 232,113 112.1%

Total Receipts 52,299,429$ 53,733,784 53,832,773 0.2%

Operating Expenses:Housing Assistance PaymentsSalaries & Fringes 18,288,787 16,658,092 15,841,566 -4.9%Administrative Expenses 952,335 1,628,244 1,438,769 -11.6%Tenant Services Expenses 203,129 305,254 305,000 -0.1%Utilities 11,537,359 12,843,740 13,201,604 2.8%Maintenance Materials & Contracts 7,772,640 7,357,190 7,100,010 -3.5%Protective Services 2,242,216 1,641,740 2,489,140 51.6%Fees 8,875,987 9,942,409 11,204,373 12.7%Insurance 1,784,822 2,010,310 2,288,112 13.8%Other General Expenses 23,574 45,200 45,700 1.1%Other Non-Routine Expenses 180,832 674,150 218,500 -67.6%

Total Expenses 51,861,681$ 53,106,329$ 54,132,773$ 1.9%

Inter-AMP Excess Cash In/Out - 300,000$

Net income/ (Loss) 437,748$ 627,455$ (0)$ -100.0%

Full Time Equivalent Positions 178 207 201

122,667

PUBLIC HOUSING

2011 vs 2010Description Amount

(492,427)$ 468,749$

-$

98,989$

(816,526) (189,476)

357,864 (257,180) 847,400

(254)

1,261,964 277,802

500 (455,650)

1,026,444$

300,000

(627,455)$

(5)

Actual Budget ProposedFY 2009 FY 2010 FY 2011 Per Cent

Operating Receipts:Total Rental Income 210,668$ 211,000$ 137,000$ -35.1%Total HUD Contribution 4,514,733 3,980,033 4,391,327 0.0%Total Fees - - - 0.0%Total Other Income - - - 0.0%

Total Receipts 4,725,401$ 4,191,033 4,528,327 8.0%

Operating Expenses:Housing Assistance PaymentsSalaries & Fringes (33,259)$ - - 0.0%Administrative Expenses 4,063 - - 0.0%Tenant Services Expenses 17,958 - - 0.0%Utilities - - - 0.0%Maintenance Materials & Contracts 1,444 - - 0.0%Protective Services 88,005 71,500 109,992 53.8%Fees 179,318 90,720 76,680 -15.5%Insurance 1,925 - 7,676 0.0%Other General Expenses 3,459,707 3,662,800 3,967,875 8.3%Other Non-Routine Expenses - - - 0.0%

Total Expenses 3,719,161$ 3,825,020$ 4,162,223$ 8.8%

Inter-AMP Excess Cash In/Out (300,000)$

Net income/ (Loss) 1,006,240$ 366,013$ 66,104$ -81.9%

Full Time Equivalent Positions 0 0 0

-

HOPE VI - AMP 960 to AMP 965 Budget Detail 2011 vs 2010

Description Amount

(74,000)$ 411,294$

-$

337,294$

-$ -

- -

38,492

-

(14,040) 7,676

305,075 -

337,203$

(300,000)

66,104$

0

$337,294

$337,203

0 0

$66,104

Key Indicator2011 Proposed Vs

2010 ApprovedReceipts

Expenses

FTE's

Net Income

Group Development Number Total AMP Area

# Description HUD ACC SFHA of Units Units Numbers Numbers

Holly Courts CA001001 1 118Alemany CA001016 11 158

2 Potrero Terrace CA001002 2 469 469 967 317

Sunnydale CA001003 3 767

602-642 Velasco CA0010108 48 18

4 Westside Courts CA001008 6 136 136 969 318

5 Westbrook Apts. CA001009 7 226 226 970 316

6 Potrero Annex CA001010 8 159 159 971 317

Ping Yuen CA001015 10 234227 Bay St. CA001036 24 51

Hunters Point A - West CA001017A 12 133

Hunters Point A - East CA001017A 13 80

9 Hunters View CA00101803 15 275 275 974 317

10 Alice Griffith CA00101804 16 256 256 975 316

Ping Yuen North CA00101806 18 194990 Pacific CA00101901 23 92

1880 Pine St. CA00101801 34 1131760 Bush St. CA001032 33 108

Rosa Parks Apts. CA00101805 17 198

Joan San Jule Apts. CA001042 50 8

14 255 Woodside CA00101810 22 110 110 979 318

Mission Dolores CA00101813 21 92

363 Noe St. CA001034 37 22

350 Ellis St. CA001027 25 96

666 Ellis St. CA001028 32 100

3850-18th/255 Dorland CA001020 27 107

105 Lundy Lane CA001030 30 2

18 320/330 Clementina CA001021 31 276 276 983 318

Kennedy Towers CA001023 20 98

2698 California St. CA001029 39 40

4101 Noriega St CA001034 35 8200 Randolph CA001034 36 16Great Highway CA001035 38 16

1750 McAllister St. CA00101902 43 97

462 Duboce CA001030 28 42

345 Arguello CA001035 41 69

25 Sanchez St. CA001031 40 90

491-31st Ave. CA001037 42 75

939 Eddy St CA001039 46 36

951 Eddy St. CA001039 47 26430 Turk CA001041 49 89

23 Robert B. Pitts. CA001043 51 203 203 988 317

24 Hayes Valley North CA001044 52 51 51 960 314

25 Hayes Valley South CA001045 53 66 66 961 314

26 Bernal Dwellings CA001046 56 160 160 962 314

27 Plaza East CA001047 57 193 193 963 314

28 North Beach CA001048 58 138 138 964 315

29 Valencia Gardens CA001049 59 148 148 965 315

6,259Grand Totals

276

213

206

151

137

17

19

221

3 785

286

285

114

109

196

Development Number

11

22

20

8

1

7

15

21

13

12

16

976

987

985

966

973

980

982

977

978

968

972

138

318

319

319

986

981

319

SAN FRANCISCO HOUSING AUTHORITY

ASSET MANAGEMENT PROJECT(AMP) GROUPINGS

FY 2011

319

319

318

319

318

317

316

318

316

319276

984

Area 1 - #316Program Manager II

Area 2 - #317Program Manager II

Area 3 - #318Program Manager II

Area 4 - #319Program Manager II

Description Administrative Craft

FICA (First $106,800) 7.65% 7.65%

SUI (First $7,000) 6.20% 6.20%

Workman's Compensation 6.67% 17.12%

PERS Pension (Employer Portion) 9.98% N/A

PERS Pension (Employee Portion) 7.00% N/A

Pension N/A Varies By Union

Health & Welfare Varies By Plan Varies By Union

Dental Varies By Plan N/A

Vision $23.85 / Mo. N/A

Life Insurance 0.37% N/A

Annunities N/A Varies By Union

Average Total Fringes of Salaries 51.5% 69.5%

SAN FRANCISCO HOUSING AUTHORITYPAID FRINGE BENEFITS

Number Totalof Average Workman Health & Life Total Labor

POSITION TITLE Positions Salary Comp Welfare Insurance Fringes Costs

Administrative Positions:

Assistant Property Manager 1 66,816$ 5,111$ 434$ 4,523$ 11,347$ 18,236$ 2,896$ 286$ 587$ -$ 43,420$ 110,236$

Building Concierge 50 12,643$ 967$ 434$ 856$ -$ -$ -$ -$ -$ 2,257$ 14,900$

Building Concierge Supervisor 2 33,826$ 2,588$ 434$ 2,290$ 5,745$ -$ -$ 286$ 297$ 11,640$ 45,466$

Eligibility Worker I 14 52,802$ 4,039$ 434$ 3,575$ 8,967$ 9,053$ 2,896$ 286$ 451$ 29,701$ 82,503$

Eligibility Worker II 20 62,805$ 4,805$ 434$ 4,252$ 10,666$ 13,008$ 2,896$ 286$ 552$ 36,899$ 99,704$

Maintenance Supervisor 1 62,154$ 4,755$ 434$ 4,208$ 10,556$ 18,236$ 2,896$ 286$ 546$ 41,917$ 104,071$

Property Manager I 10 64,929$ 4,967$ 434$ 4,396$ 11,027$ 13,514$ 2,896$ 286$ 546$ 38,066$ 102,995$

Property Manager II 13 75,897$ 5,806$ 434$ 5,138$ 12,890$ 14,320$ 2,896$ 286$ 546$ 42,316$ 118,213$

Security Coordinator 1 71,291$ 5,454$ 434$ 4,826$ 12,107$ 7,014$ 2,398$ 286$ 626$ 33,145$ 104,436$

SFHA Progam Specialist 1 66,425$ 5,082$ 434$ 4,497$ 11,281$ 14,027$ 2,398$ 286$ 586$ 38,591$ 105,016$

SFHA Program Manager II 1 88,006$ 6,732$ 434$ 5,958$ 14,946$ 7,014$ 1,099$ 286$ 659$ 37,128$ 125,134$

Total Number of Adminstrative Positions 114

Average for One Administrative FTE * 1 FTE 41,103$ 3,144$ 434$ 2,783$ 6,039$ -$ 6,778$ 1,551$ 161$ 294$ -$ 21,183$ 62,287$

* The average labor cost is understated with the lower salary and fringe costs of the 52 Concierges positions.

Craft Positions:

Painter 9 72,080$ 5,514$ 434$ 12,340$ 8,220$ 14,960$ 3,320$ 44,788$ 116,868$

Laborer 30 51,980$ 3,977$ 434$ 8,898$ 11,520$ 12,520$ 3,440$ 40,789$ 92,769$

Laborer Foremen 3 60,040$ 4,593$ 434$ 10,279$ 11,520$ 12,520$ 3,440$ 42,786$ 102,826$

Custodian 33 53,435$ 4,088$ 434$ 9,148$ 5,334$ -$ 11,211$ -$ 30,215$ 83,650$

Glazier 1 64,134$ 4,906$ 434$ 10,980$ 27,414$ 14,130$ 1,944$ 59,808$ 123,942$

Carpenter 3 73,086$ 5,591$ 434$ 12,512$ 12,052$ 20,637$ 5,020$ 56,246$ 129,332$

Electrician 1 101,878$ 7,793$ 434$ 17,443$ 16,705$ 24,066$ 3,055$ 69,496$ 171,374$

Plumber 6 93,100$ 7,122$ 434$ 15,938$ 23,971$ 21,972$ 13,524$ 82,961$ 176,061$

Tile Layer 1 85,574$ 6,547$ 434$ 14,650$ 14,308$ 15,641$ 2,195$ 53,775$ 139,349$

Total Number of Craft Positions 87

Average for One Craft FTE 1 FTE 59,552$ 4,556$ 434$ 10,195$ 2,023$ 7,960$ 13,395$ 2,837$ 41,400$ 100,952$

SAN FRANCISCO HOUSING AUTHORITYAVERAGE PUBLIC HOUSING STAFF LABOR COSTS ANALYSIS

FY 2011

Average Fringes

AnnuitiesVisionDentalPensionSUIFICA PERS

# Description Amount

1 Garbage Pickup Service 3,433,610$ 2 Garbage Dumping Service 306,8003 Elevator Repair 170,2004 Pest Control Service 164,4005 Boiler, Plumbing & Heating Service 133,9006 Tree Removal/Trim 133,0007 Fleet Maintenance 123,2008 Security Alarm Service 82,1009 Electrical Services 63,40010 Generators 61,20011 Metal/Iron Work Service 60,70012 Motor Gate Service 55,50013 Elevator Monitor 54,10014 Drape Replacement 41,60015 Fire Inspection 39,80016 Bathtub & Sink 37,80017 Sheet Metal Repair 37,70018 Fencing Service 31,70019 Fire Alarm Service 15,10020 Roofing Service 15,00021 Concrete/Pavement 13,40022 Garbage Compactor Service 11,30023 Fire Equipment Inspection/Repair 10,10024 Vent Fans/Motor 8,10025 Hazard Waste Disposal 7,60026 Equipment Repair 5,70027 Glazing 5,30028 Uniform Rental/Laundry 5,20029 Janitorial Service 4,00030 Carpet/Drapery Cleaning 3,80031 Miscellaneous Contract (Less than $1,000) 3,00032 Emergency Answering Service 2,30033 Locksmith Service 60034 Laundry/Linen Service 200

5,141,410$ TOTAL MAINTENANCE CONTRACTS

SAN FRANCISCO HOUSING AUTHORITYPUBLIC HOUSING MAINTENANCE CONTRACTS

FY 2011

73% of Total