FY 2015 Coordinated Family and Community Engagement

Unique Role of CFCE in System of Early Education and Care

Focus: Strengthening the capacity of families to support optimal child development

Access: Community-based – in the footprint of families

Core functions include: Reaching families outside the mixed delivery

system to engage them in early education opportunities and supports for school readiness and success

Working in partnership with public schools to support families’ successful transition into the public education pipeline

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CFCE Fast Facts

Purpose: Provide all families with access to locally available comprehensive services and supports that strengthen families and promote optimal child development.

Current Pool: 96 CFCE grantees

Funding Amounts: $33,870 -$939,037

Total Funding Amount: $13,665,637 (plus $480,000 available through supplemental)

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CFCE Priorities

Universal and Targeted Outreach Strategies -Reaching and meeting the needs of children, especially those with multiple risk factors and/or are hard to reach

Linkages to Comprehensive Services – ensuring that families have access to services that support their families well being and children’s optimal development

Family Education – strengthening the capacity of families as their child’s first teacher through: child development education (all domains -including social

emotional) evidence-based early literacy and family literacy opportunities Integration of training content: STEM, Literacy, Brazelton,

Strengthening Families, etc.

Transition Supports - Coordinating activities and resources which maximize families’ access to supports promoting successful birth to eight transitions, with specific focus on Kindergarten

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Implementation of Priorities:Highlights of Coordinated Family and Community Engagement Monthly Data Reports

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Data Elements 

FY13 July 1 -

October 2012

Totals

FY14 July 1- September

2013*

FY12 End of Year Totals

FY13 End of Year Totals

Number of families provided referrals  22,034 13,332 119,370 121,978

Number of children these families represent 30,281  18,791 165,425 172,096

Number of families who received early and/or family literacy support in group setting  16,138 10,914 81,327 85,932

Number of children these families represent 22,949  15,375 112,106 120,793

Number of families who received information about Kindergarten registration screening  8,189 7,348 118,352 94,568

Number of children these families represent  9,386 8,434 126,324 105,135

Number of families who participated in parent education opportunities 5,808  4,383 43,165 39,952

Number of children these families represent  8,481 6,110 71,861 57,847

Number of families who participated in parent/child playgroups  16,665 14,452 83,709 88,764

Number of children these families represent 23,215  19,456 106,002 120,376

Implementation of Priorities: FY 13-14 CFCE RTTT Evidence-based Literacy Grants Data

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CFCERTT Literacy Report

Fields

January February March April May June July August September October Year End Total

Number of children for whom baseline data was collected this month

38 92 165 126 96 102 103 89 122 161 1117

Number of children for whom post participation data was collected this month

0 0 16 70 47 102 64 96 73 59 551

Number of children provided with evidence-based literacy programming this month

227 284 778 836 839 662 727 992 867 880 7116

Number of parents provided with evidence-based programming this month

233 271 570 617 583 437 580 798 686 744 5545

Total number of sessions/activities planned

54 64 201 196 201 202 149 205 228 226 1742

Total number of sessions/activities delivered

43 52 113 120 245 164 147 143 162 193 1396

Creating the FY15 CFCE Plan

Internal stakeholders: EEC regionally based Family and Community Quality

Specialists EEC Policy Unit – linkages across EEC initiatives (i.e. Early

English Language Learners guidelines, STEM standards)

External Partners: ESE – connection to public schools, specifically Kindergarten,

SPED, and ABE programs DCF – support for DCF involved families, FRCS DPH – connection to Massachusetts Home Visiting Initiatives,

Early Intervention Harvard Catalyst – State Home Visiting Evaluator EOHHS – connection with emerging FRCs

Review of Current Literature - impact of family support and engagement

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FY15 CFCE Recommendations

Priorities and Required Services Remain Input from stakeholders and research support

retention of our priorities Existing required services, with greater focus and

intentionality, support CFCE priorities

ChangesFirst ever competitive CFCE grant:

potential for new grantees service areas may shift CFCE funding formula serve all 351 Massachusetts cities and towns,

available to all families with continued focus on high needs families

Role of local council Incorporation of additional performance measures8

FY15 CFCE Required Services FY15 Recommendation: Maintain existing required services with changes that reflect greater focus and intentionality

Example: CFCE grantees can potentially reduce the numbers of children and families that:

Arrive at Kindergarten unregistered Arrive at Kindergarten with no prior early childhood

experience

FY15 CFCE Required Service: Continue to build on partnerships with public schools to support transitions to kindergarten

Specific activity: Collaborate with public schools to identify families meeting these criteria and develop a targeted outreach and engagement plan.

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FY15 CFCE Required Services

FY15 Recommendation: Maintain existing required services with changes that reflect greater focus and intentionality

All Grantees: will employ measurement tools to gauge the impact of CFCE

programming on families, with specific focus on evidence-based literacy activities.

will plan activities with museums and libraries in their communities to engage families in intentional informal learning opportunities.

will incorporate STEM into parent education and parent/child play group opportunities

that elect to serve multiple communities must ensure that educational activities are offered in locations and tailored to the needs of each community served.10

FY15 CFCE Required Services: Role of Local Council

CFCE councils will continue to: Facilitate linkages between public and private sectors.

Conduct ongoing assessments of community and family needs.

Facilitate collaborative community-wide activities for families with children from birth through school-age.

Collaborate across EEC funded agencies/grantees and other community based programs, in order to build on and foster efficiencies within the local array of services available to children and families.

FY15 Recommendations for Role of Local Council: CFCE councils will be required to identify and explicitly link to any

existing community-based early education and care councils in their service area.

Council membership will reflect representation of Home Visiting and other state funded community initiatives to ensure active engagement and alignment of services and supports to families.

Councils will act in an advisory role to the CFCE grantee. 11

FY14 Required Services: Parent-Child Home Program

29 CFCE Grantees have PCHP embedded in their grant programs due to mergers

EEC funds support programming for approximately 650 families in FY14

FY15 Required Services: CFCEs that elect to serve communities that currently receive

PCHP programming will be required to work with the existing PCHP replication site currently serving that community at existing or higher levels of service to high needs families.

Bidders must submit an agreement with the existing PCHP program with their FY15 application which will include the proposed number of families to be served and funding amount.

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FY15 CFCE - Service Areas

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FY15 Recommendations

Grantees must: demonstrate a clear understanding of the gaps and resources in

each community served;

maintain a physical presence in communities served;

provide programming in spaces and at times that are easily accessible for families, which could include hotels that shelter homeless families, libraries, in-kind public school or community space, Laundromats, family centers, food pantries, etc., and

must have formal agreements with agencies within service area communities related to space and service delivery.

FY15 CFCE - FundingFY15 provides an opportunity to create a CFCE funding formula

based on priorities established by EEC

FY14 Funding Total FY14 Renewal funding = $13,665,637.00

Supplemental funds (up to $480K) incorporated in CFCE grants for focused work on STEM increased CFCE funding total to $14,145,637

Grant awards reflect mergers of grant programs and funding formulas based on priorities of former grant programs

Includes a foundational funding amount of $33,870 that supports minimal implementation of required services

Current range of grant funding: $33,870 - $939,037

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FY15 CFCE Funding Formula Considerations

All official (351) cities and towns in Massachusetts will be served. This is consistent with other EEC grants.

No existing grantee will be reduced by more than 5%. If existing grantees choose their identical service areas in 2014, they will not experience more than a 5% reduction

Exceptions: some communities have been served by more than one CFCE grantee. In FY15, only one grantee will be selected to serve a city or town.  There will be no overlap.

At a minimum, the FY14 base amount of $33,870 will be protected for existing service areas.

Align funding to priorities reflected in other EEC grant formulas

 

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Funding Formula Options

Option A: Factors

3 data elements: children 0-14, families and high risk – consistent with elements used for EPS and MH

Communities that were not served in FY14 would receive a minimal amount of $4000+ in funding as a starting point for their inclusion in the grant.

  Base amount of =>$33,870 per existing FY14 service

area is protected

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FY15 CFCE High Risk Factor MHVI Needs Assessment ranked communities using 30 specific indicators, which

included:

Premature births Low-birth-weight infants Infant mortality Adequacy of prenatal care High school drop-outs Early Intervention enrollment Poor performing schools Children waitlisted for EEC subsidized slot Child maltreatment 15 Substance Use Disorder Infants born to mothers with less than high school education Teen births Incarcerated parents Violent crimes Poverty Unemployment Mothers giving birth receiving publicly-financed health care Students whose 1st language is not English Limited English proficiency Foreign born mothers Refugees and Immigrants

Source - Massachusetts Evidence-Based Home Visiting Program: Needs Assessment -Data Indicator Definitions and Sources Used in Community Risk Ranking

http://www.mass.gov/eohhs/docs/dph/com-health/homevisiting/2010-hv-na-appendix-c.pdf

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Funding Formula Options

Option B: Factors

2 data elements: children 0-14, families

No risk factors

Communities that were not served in FY14 would receive $4000+ in funding as a starting point for their inclusion in the grant.

   Base amount of =>$33,870 per FY14 existing

service area is protected

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FY15 CFCE Funding

Recommendations: Option A Funding Formula – including high

needs factor

Ensure that existing grantees that choose their FY14 service area for FY15 will experience no more than a 5% reduction (with exceptions – slide 15)

Establish 3 year grant cycle – next competitive bid in FY18 would continue to reflect movement toward alignment with funding formula priorities

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FY15 CFCE: Multiple Funding Streams

State Funds –$14,145,637 RTT-ELC Evidence-based Grant Funds: $400,000

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FY15 CFCE - Appendices

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CFCE Funding History FY10 - $15,180,421.00

Funding represented a merger of EEC funding from: Line Item 3000-6000 Community Partnerships for Children Local Planning and Coordination

$10,114,569 Line Item 3000-4060 Supplemental Services $1,374,776 Line Item 3000-7050 Family Engagement and Support (MFN,PCHP and JFSP) $3,691,076

FY11 - $14,521,328.00 To address the FY11 funding reduction, EEC implemented a three-tiered approach, applying

the reduction at a higher rate to higher funded agencies ; protecting low funding amounts believing that a reduction would impact the ability of the agency to carry out the CFCE mission. 

FY12 - $13,665,637.00 EEC raised the base grant amount ($33,870 ) to support core functions, and implemented this funding adjustment and the FY12 funding reduction by creating a formula incorporating the following criteria to FY11 grantees with grant awards of 100K or higher*: Level 4 school district DPH Community – Home Visiting Task Force data 50% or higher child poverty rate

FY13 - $13,665,637.00 FY14 - $13,665,637.00 (plus supplemental)

*Reduction percentages were applied based on the number of criteria grantees met. The more criteria met, the lower the percentage of reduction applied.

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Background: Coordinated Family and Community Engagement

FY2010 – First year of CFCE grant - CPC, MFN, PCHP and JFSP programs were asked to voluntarily consolidate their programs into CFCE grants (CPC was mandatory).

This consolidation resulted in 120 CFCE grantees representing 137 CPC, 34 MFN , 22 PCHP , and 11 JFSP programs

71 CPC, 8 MFN and 3 PCHP programs did not apply in consolidation with other programs.

Grantees that did not consolidate made a commitment to continuing to work toward that goal for FY2011.

FY2011 –All independent MFNs (8) and PCHP programs (3) were required to merge with an existing CFCE grantee or submit a new CFCE application for FY ’11.

Mergers in FY11 resulted in a total of 110 CFCE grantees.

FY2012 – Additional mergers resulted in 107 CFCE grantees

FY2013 – Four existing grantees did not renew and one grantee merged four grants. Four of the non-renewal grants were awarded to existing CFCE grantees through a competitive process. These mergers resulted in 99 CFCE grantees.

FY2014 – Three existing grants merged with other CFCE grantees, resulting in 96 CFCE grantees.

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FY14 CFCE Enhancements

Increased focus in the following areas:

Outreach strategies• for using the ASQ to support parents understanding of the developmental needs

of children at multiple points • for early literacy programming

Methods for maintaining up-to-date community resource information and documentation of gaps in comprehensive services

Methods for measuring satisfaction with CFCE services

Explicit linkages of parent/child playgroup goals to early learning standards

Intentional partnerships with public school elementary schools for 3 years (for child find) and 5 year olds (for kindergarten entry) and 5 to 8 (for out of school opportunities.)

Detailed reporting on early literacy programming

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FY 13-14 CFCE ImplementationRTTT-ELC: Expanding Evidence-based Literacy Opportunities

CFCE Grantees responded to a Request for Information (RFI) in which they proposed the use of an evidence-based model/practice that would build on their existing early literacy programming.

EEC reviewed the information and selected five models/practices that would be eligible for RTTT-ELC funding: Raising A Reader Every Child Ready to Read @ your library CELL (Center for Early Literacy Learning) model Read and Rise (Scholastic model), and Dialogic and Interactive reading using PEER and CROWD

sequences.

Existing CFCE grantees were eligible to respond to a competitive Evidence-based Literacy Grant opportunity.

Twenty–four grants were awarded

RTTT-ELC funding allocation – total of $400,000 each year for two years - $800,00025

FY14 CFCE Implementation of ASQ with RTTT SupportAges and Stages Questionnaire Statistics

Data from ASQ Online Database Total numbers since July 2011 (data collected 11/26/13):

1673 online child profiles have been created 1978 ASQ-3 screenings have been entered into online

database Most ASQ-3 & ASQ-SE screenings occurred at 36 months All ASQ-3 intervals between 12 and 60 months had a 50% rate of

possible concern/concern

Data from ASQ Hardcopy Screenings (data collected 11/26/13) For FY13, 2,729 children were screened, including 2,249 paper

screenings

Total Screenings for FY14 (Collected 11/26/13) FY14 had 297 children screened, 222 of them with paper

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FY14 CFCE Implementation: Capacity Building Opportunities

RTTT-ELC Funded Opportunities Financial Literacy training – new hybrid model online and in-person with

community partners DMH- Infant Mental Health ORI- New Start: Supporting Multilingual Children and Immigrant and

Refugee Families Museums and Libraries Partnership for Parent, Family and Community Engagement

– STEM, Literacy, Kindergarten Readiness

Conferences A View From All Sides: Multidisciplinary Perspectives on Parenting Education &

Family Support (CTF)

Ongoing Advanced Learning Opportunities CFCE Statewide Meetings – Brain Building, ASQ Communities of Practice Meetings STEM Summit

 

Creating Access to Partners Regional Grantee Meetings

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