FY 2018-2019

Student Recreation Complex

Operating Budget

California State University, Stanislaus

Budget Approval Sheet

Executive Summary

Student Recreation Complex Summary

Student Recreation Complex Detail

Student Recreation Complex Budget

2018-2019 Proposed Budget - Table of Contents

Page 3

Page 4-8

Page 9

Page 10

Student Recreation Complex Payroll Detail Page 11

Student Recreation Complex Reserves Page 12

Student Recreation Complex History Page 13

Student Recreation Complex Budget 2018-2019 Proposed Budget - Approvals

Approvals

Daniel Houlden Director, Student Recreation Complex

Interim Vice President, Student Affairs

Michelle Legg Director, Budget Planning & Administration

Darrell Haydo� Vice President, Business and Finance & Chief Financial Officer

Dr Elle�fi?r= President

Page3

�-0-Jf Date

112/1.z,/;� Date I I

Date

Date

Date

2018/19 Executive Summary

Executive Summary

Campus Recreation/Student Recreation Complex is an auxiliary operation within the Division of Student Affairs that provides healthy lifestyle oriented programs, events, and services to students, employees, alumni, and the community via program areas: Informal Recreation, Intramural Sports, Fitness Programs, Aquatics, and Adventure Rental Equipment. Support areas comprised of the Business Office, Information Technology, Communications/Marketing, Custodial Services, and Maintenance supplement the program area functions and provide seamless customer service to CSU Stanislaus students, employees, and affiliates.

The vision of Campus Recreation is to offer a large variety of quality recreational services, expand the range of program offerings, and keep the cost at a reasonable level for participants with major efforts to increase awareness on health, wellness, staying fit and how it can help improve performance in school. Campus Recreation provides healthy lifestyle oriented programs and services, where the primary emphasis is the students.

The Student Recreation Oversight Committee for 2017-18 voted to proceed on the plans for expanding the recreation and fitness facilities so as to provide the additional space as requested by student participants at a relatively low cost. We will continue to evaluate the best way to meet the students' needs in the current situation and to aid the student population in their pursuit to stay fit and reduce stress associated with the daily grind of their lives as they pursue success and development in school. Finding a funding source of giving to assist in keeping fees lower is a priority. The SRC holds in reserve the minimal required amounts for operations, for anticipated maintenance and repairs, for equipment acquisition, and for the yearly debt service with reserve funds to meet the initial amounts needed to proceed toward expansion.

Responsibilities

The Campus Recreation Department and Student Recreation Complex (SRC) are responsible for the coordination of the following areas: • Facilities: Student Fitness Center, Warrior Stadium Complex, Soccer Practice Field, and the Intramural

Recreation Field.• Campus Recreation Programs: Group Exercise, Personal Training, Fitness Programs, Intramural Sports,

Adventure Rental Equipment, Informal Recreation, and Lap Swim.• Coordination of SRC Facility use is primarily with Athletics, Kinesiology, Student groups and 3rd party

reservations. We work closely with University departmens to ensure appropriate uses of the facilities.

Staffing

The staff currently consists of 4 full-time employees, approximately 40-50 students, 2 grounds crew (indirect report) and 1 custodian (chargeback) employees.

Successes

• Campus Recreation provided internships to Kinesiology students for personal training and fitness programminggiving students the opportunity for professional experiences and student development while helping us expandour program capacity. Personal Training, Fitness Advising and Specialized Training Programs enhanced theinterns' knowledge, mirroring their studies and educated them on how to help participants in a real worldsetting. The hope of the future is to add additional positions to student in marketing and other areas to preparestudents for the post-graduation with experiences interacting and gaining social awareness.

• The SRC provides students with employment opportunities in multiple program areas.

2018/19 Executive Summary

• Staff development training and augmented leadership e_xperiences benefit student developement.• The SRC provided use of indoor and outdoor facilities for various organizations, including Athletics,

Kinesiology, Advancement, Summer Bridge, Jams, Nike, local schools and community groups.• Fall 46% of enrolled students. Spring 47% of enrolled students.• Intramural Sports increased offerings and total participation.• Hosted NSO nights.• Students have stated that because of the recreation programs they have been able to meet students they

would not meet in their classes, get to know students with similar interests and degree plans, meet and knowdifferent cultures and have learned how to network ·in a natural and authentic way.

Challenges

Recreational offerings are one of the primary factors in a student's choice of a university. Participation in recreational programs and activities is correlated with overall satisfaction and success which is why, the SRC strives to give students a place to connect, establish a sense of belonging, improve their college experience and live a healthy life. • Participation during peak hours left the Fitness Center at capacity causing long waits for workouts and games.• Female attrition rates for the Fitness Center are high. The lack of variety of space available, separateness,

meeting growing trends, and use patterns is an issue.• Access to variety, especially during peak times is essential to students. This facility has approximately 1.5

square feet per eligible student and remains well below the recommended 10 square feet per student.• The addition of new programs to provide a more complete wellness concept for the campus with the addition of

space. The demands and interests of the large number of students participating is ready for the growth that theuniversity sees through its plans for a healthy campus.

• Monetary gifts, both major and minor, are a resource that in effect give a scholarship to all students by reducingthe increase in fees needed for debt and operations as we continue to grow.

• Naming of the Stadium and Fitness Center will bring in additional funding to keep cost to students down.

Opportunities • Approach alternate funding fueled by donations, sponsor naming for the SRC Fitness Center and SRC

Stadium.• Collaborations across campus and the current success of programs open opportunities for enhancing and

increasing programs offered under the SRC and to develop plans an expansion of facilities.• Instructional Program offerings to provide certifications for types of fitness classes and swimming.• Expanding the Fitness Center will play a big role in recruiting prospective students, faculty and staff while

bringing additional vitality to the community and:o Promote healthy activity and wellnesso Support retentiono Reduce Stresso Provide an expanded variety of programso Expanded Intramural Sports playo Youth programs to target needs of the communityo Become a campus showpieceo Improve faculty and staff productivity, health, wellness, and reduce time missed from worko Fund Raising and Rental opportunitieso Team Building, group dynamics training and outdoor serviceso Host Convocation and other large events

2018/19 Executive Summary

• Support for better programs and facilities offers better retention and alumni support. Recreation opportunitiesare primary factors in a student's choice of a university and participation in recreation programs and activities iscorrelated with overall college satisfaction and success.

Budget Highlights

Projected Revenues: $2,857,000 Debt Service Payments: $981,950 Projected Operating Expenses: $1,632,021 Required Debt Service Ratio: 1.25% Projected contribution to SRC reserves: $243,029 Total Projected Reserves: $4,689,055

Account Revenues: Enrollment numbers, fee waivers, and uncollectable fees will determine the final revenue numbers. The member (faculty, staff, alumni) usage and income remains low.

Account Expenditures: Staffing Estimates: 4 full time staff, 40-50 student assistants, 2 grounds maintenance staff, 1 custodian, equipment and repairs.

Salaries and Benefits: There is an increase in salary expenditures proposed for the academic year for the increases due to minimum wage compression.

Additional Use of Funds: General operating expenses related to supplies, grounds and custodial contracts will continue at a slightly higher rate than last year. Equipment purchases and major facility upgrades are planned in order to provide a changed environment as equested by SROC. Other repair and maintenance projects in the Fitness Center should remain steady.

Projected Funds in Reserves

Reserve for Outstanding Commitments: $1,400,000 The SRC is required to maintain a minimum balance of 75% of the operating budget at fiscal year end.

Reserve for Facilities Maintenance and Repairs: $350,000 Earmarked for minor & major repairs in and on the facilities of the SRC Fitness Center, Sports Fields, and Stadium. Included are capital replacement items, pertaining to mechanical, HVAC, lighting systems, and minor construction and renovation projects and grounds care equipment. Funds are also used to cover uninsured losses or deductibles.

Reserves for Future Debt Service: $1,059,775 Earmarked to cover costs of one years debt service payments for the facilitiies.

Reserves for Equipment Acquisition: $200,000 Earmarked for the purchase and replacement of fitness equipment, grounds equipment and office equipment.

Reserves for Capital Improvement/ Construction: $1,679,280

2018/19 Executive Summary

Earmarked for the expansion and renovations of the SRC facilities to provide an increased assortment of recreational offerings. The SRC shall have no minimum or maximum balance until future assessments can be made.

Overview and Strategic Drives

The SRC works with many departments in providing students what they desire to improve their college experience. Successful educational institutions focus more resources on the physical, as well as the mental wellbeing of students. Campus Recreation recognizes that participation in exercise and recreation plays a vital role in the development and maintenance of an individual physically, mentally and emotionally, and that the purpose of recreation is to enhance the lives of students, faculty and staff. Recreational activities are a wealth for student development, to provide recreational level competition, to generate social interaction, to deliver guidance in fitness, and to offer student leadership opportunities. The SRC acts as a hub and social center to interact with one another both socially and recreationally and educate participants on healthy living.

Campus Recreation supports excellence in academic programs, improves retention and graduation rates, and support student development in higher education.

The Campus Recreation Student Leadership opportunities foster leadership growth and development habits in Campus Recreation Student Staff. Student leaders face challenges on a daily basis during their work. We equip students with tools that can be used, not only at the Fitness Center, but also during their careers post-graduation.

The Intramural Sports program creates and stimulates a co-curricular educational environment of learning components. Student employees including sports officials, office workers, and on-site managers learn and build upon invaluable life skills including confidence, responsibility, empowerment, teamwork, critical thinking, and self­sufficiency. Participants are taught and held accountable to the concepts of responsible participation, peer leadership, and social courtesy. Through their experience they are exposed to the characteristic of physical activity for a healthy lifestyle.

Our Fitness Programs provide exercise and physical activity for health, relieving stress, positive body image, etc. Students also develop leadership skills for carrers in the fitness industry. We give students the tools they need to build a great program and I let them take possession of, with the outcome being better student fitness programs.

Campus Rec incorporates opportunities for active and experiential learning in all programs.

Student leadership positions in Campus Recreation allow the students employed to learn and build upon supervisory and leadership skills. In addition, these positions provide entry level students an opportunity to strive towards higher level employment. All student employees participate in training sessions conducted by various members of the professional staff. Training includes, but is not limited to: managing peers, trust and credibility, conflict management, social habits, and leading.

Our programs provide staff and participant education and correction on acceptable vs. unacceptable language and behavior that is gender, ethnically, and culturally sensitive during staff trainings and participant conduct meetings. We provide the opportunity to develop and implement activity classes, opportunity to lead on the field, and to provide program changes that fits today's student wants.

Integrate academic and co-curricular experiences: Increase student participation in a broad array of leadership opportunities.

2018/19 Executive Summary

Offered the Spring semester as "Co-rec" to create a more inclusive and welcoming environment and boost "female" participation.

Campus Recreation continued to collaborate with Intercollegiate Athletics to deliver recruitment tryouts, practices and camps to youth and with Kinesiology for class offerings.

Conclusion

Access to recreation facilities during peak times is essential. This facility offers approximately 1.5 usable square feet per eligible student and remains below the recommended 10 square feet per student and limits us on the programs that can be offered. Expansion, will not only house the growing programs, it will help meet the increased attention for improving health, staying fit and the need to relieve stress.

As the recreation programs continue to grow, adding highly skilled personnel, additional programs, new services and functional facility space will help the university meet the diverse needs of students and the campus community. Recreation is important on many levels of higher education. Recruitment and retention, complementing academic missions, improving physical and mental health, and the strengthening of alumni pride are all stimulated. It is important for the SRC to improve to help the university stay strong. Improving and increasing offerings to commuters and females is an issue in the current situation. Furthermore, finding funding from the community donations that will help reduce debt on a building is a means to give a scholarship to all students by reducing fees. Naming of the building and ongoing gifts can be a vital part of the SRC.

Item Description

Student Fees Revenues

Session

Fall

Spring

Program Revenue

Tota/Fees

Interest

Other Operating

Fee Waivers

Use of Funds

Management Salaries

Student Assistants

Support Staff

SRC Benefits

General Operating Expense

Program Expenses

Student Recreation Complex Budget

2018-2019 Proposed Budget - URC0l Summary

$

$

$

$

$

s

Total Sources of Funds $

s

s

s

s

s

Total Use of Funds

Direct and Indirect Services• Mandatory Transfer In (Out)

State Pro Raia Charges $

Overhead . B & F $

Overhead-Chane Ofc $

Total Direct and Indirect Services $

Debt Service/Bond Payment $

Contributions to Designated Reserves $

Current Total Reserve $

304010 Capital Improvement/ Construction $

304011 Equipment Acquisition $

304013 Future Debt Service $

304014 Facilities Maintenance and Repairs $

304016 Outstanding Commitments $

FYE Proposed Reserve Fund Balances $

Page 9

URC PROPOSED

(1,420,000)

(1,349,000)

(2,769,000)

(70,000)

(40,000)

22,000 (2,857,000)

76,805

275,000

213,328

252,855

723,174

$1,629,203

8,000

117,374

17,000

142,374

981,950 245,847

4,446,026 1,682,098

200,000 1,059,775

350,000 1,400,000

4,691,873

Hem Descri tion Revenue

Sessoo

504401-Allowance Doubtful HlthF/Cm U 504844 -Fall Student Rec Com lex Fee 504846 - S r Student Rec Com x Fee 504850 - Std Rec Cm Waiver 504 - Sales and Services or Auxilia Ente rises Total 508001 • Interest-External Inv 580090 -Other O ratin Revenues 580 - other Financial Sources Total 50 • Revenues Total

603003 - Dental Insurance 603004 - Health & We�a,e 603005 • Retirement 603007 - Workers Com nsation 603011 - Life Insurance 603012- Medicace 603013-Vision Care 603014- Lon Tenn Disabil' Insurance 603015- Flexcash 603090 • Benefits-other

605001 - Utilities Electric 605002 - U1ilrties Gas 605004 - Utilities Water 605005 - Utilities Sew e 605090 - Other Utilrties 605 - Utilities Grou Total 606001 -Travel In State

Debt Service Ratio 1.25 Total Ex enditures CFY Pro·ected Contributions to Desi na1ed Reserves

irs

Page 10

Student Recreation Complex Budget

2018-2019 Proposed Budget - Operating Detail

URC01 Detail

Headcount (Fee Paying)

10,000 9,500

Fee

Detail

$

142.00 $ 142,00 $

$ $ $ $ s

$

$ $ $ s

$

s

s

$

s

s

$

$

$

s

$

$

s

$

$ $ $

$ s

s

s

$ s

$

$ s

$ s

s

$

$ s

$ s

s

$ $ $ s

$ $ $ s

s

s

$

$

$ s

s

$

$

$

s

s

$ $ $ $ $

s

$

$

275,000 213,328 88,040

653,173 20,800 9,454

113.452 90.762 10,475

416 6,051

756 189

1.500 1,500

51,000 2.400 1,200 1,200 9,000

64,800 8,000

16,000 24,000 8,000 8,000 7,000 7,000 9,000 9,000

150,000 50.000

200,000 12.000 40.000 5,000 6.600 1,200

48,000

408,874 723,174 981,950 981,950

1,629,203 2,857,000 1,227,797

1.250 2,611,153

Reserve Detail

245,847 4,446,026 1,682,098

200,000 1,059,775

350,000 1,400,000 4,691,m

Position Classification

601201 - Mgmt Supervisory TOTAL

Director

601823 • Support Staff Salaries TOTAL

Member Services, Business Processes, Administrative Support

Recreation Specialist

Recreation Specialist

Recreation Specialist

Casual Workers

601823· Facilities Services Staff Total

Facility Services Position Facility Services Position

Total SRC Serialized Positions

01303 - Student Assistant TOTAL

601303 -Student Assistant Benefits Total

603001 -OASDI 603003 - Dental Insurance 603004 - Health & Welfare 603005 - Retirement

603007 - Workers Compensation

603011 - Life Insurance

603012 - Medicare

603013 - Vision Care

603014 - Long Term Disability Insurance

603015 - Flexcash 603090 - Benefits-Other

603812 - Protective Clothing

Grand Total

Page 11

Empl Reg

Temp

R

R

R

R

R

T

R R

Student Recreation Complex Budget

2018-2019 Proposed Budget - Salaries Wages

Current Employee Class

Director {Administrator 11)

Admin Analyst - Non Exempt

Admin Analyst/Specialist Exempt

Admin Analyst/Specialist -Exempt

Admin Analyst/Specialist -Exempt

Gardening Specialist Groundsworker

Name

Houlden, Daniel

Ramirez, Victoria

Levesque, Joshua

Lucatero, Victor

TBD

Esquilin, Juan Harris, Jeffrey

Position

#

1671

1043

2851

764

566

2739

Grade

1

1

1E

1E

1E

2

1

Pos

Fte

1

1

1

1

1

1

1

Empl

Fte

Comp Monthly Annual Rt

0%

Rate Rt COLA Total Salary

$ 76,805

1 $ 6,214 $ 6,214 $ 74,568 1.03 $ 76,805

$ 213,328

1 $ 4,356 $ 4,356 $ 52,272 1.03 $ 53,840

1 $ 4,217 $ 4,217 $ 50,604 1.03 $ 52,122

1 $ 4,094 $ 4,094 $ 49,128 1.03 $ 50,602

1 $ 3,897 $ 3,897 $ 46,764 1.00 $ 46,764

$ 10,000 1.00 S 10,000

$ 88,040

1 $ 4,013 $4,013 $ 48,156 1.03 $ 49,601 1 $ 2,736 $ 3,110 $ 37,320 1.03 $ 38,440

$ 378,173

$ 275,000 $ 275,000

$ 275,000 $ 275,000

$ 252,855

$ 20,800

$ 9,454

$ 113,452

$ 90,762

$ 10,475

$ 416

$ 6,051

$ 756

$ 189

$ -

$ .

$ 500

$ 906,029

$653,173

Contributions to Designated Reserves

Beginning Balance

Interest

Contributions to Designated Reserves

304010 Capital lmprovemenV Construction

304011 Equipment Acquisition

304013 Future Debt Service

304014 Facilities Maintenance and Repairs

304016 Outstanding Commitments

Student Recreation Complex Budget

2018-2019 Proposed Budget - Reserves Detail

Capital

Improvement/ Equipment Future Debt

Calculations Construction Acquisition Service

$ 4,446,026 $ 1,436,251 $ 200,000 $ 1,059,775

$ 245,847

$ 245,847 $ 245,847

$ $ -

$ - $ -

$ -

Total Transfers to Designated Reserves $ 245,847 $ 245,847 $ - $ -

Fund Balances $ 4,691,873 $ 1,682,098 $ 200,000 $ 1,059,775

Use of Funds

Equipment Purchases

Repair & Maintenance

Work Orders

Fitness Center Improvements

Stadium Improvements

Practice Field Improvements

Intramural Field Improvements

General Facility and Grounds

Misc. Expense

Total Use of Funds $ $ - $ - $

Proposed Total Fund Balances $ 4,691,873 $ 1,682,098 $ 200,000 $ 1,059,775

Page 12

Facilities

Maintenance Outstanding

and Repairs Commitments

$ 350,000 $ 1,400,000

$ -

$ -

s - $ -

$ 350,000 $ 1,400,000

$ - $ -

$ 350,000 $ 1,400,000

Sources of Funds

Student Fees Fall $

Student Fees Spring $

Interest* $

Other Operating Revenues $

Fee Waivers & Reserve for Bad Debt $

Total Sources of Funds $

Use of Funds

Management Salaries $

Support Staff Salaries $

Total Benefits $

Student Assistants $

Grounds Salaries $

Grounds Benefits $

General Operating Expense $

Telephone $

Travel/Training/Professional Development $

Equipment Maintenance/Purchases $

Cost Recovery (Work Orders) $

Contractual Services $

Insurance Premiums $

Utilities $

Total Use of Funds $

Transfers Out

660024 - Campus Overhead $

612001 - State Pro Raia Charges $

660025 - Overhead-Chane Ofc $

Total Transfers Out $

Total Debt Service Payment $

Contribution to Reserves Fund Balance $

Use of Funds/Reserves $

Prior Year Carry forward $

Adjustment to Fund Balance $

Total Fund Balance $

Page 13

Student Recreation Complex Budget

2018-2019 Proposed Budget - History

2013/14 2014/15 2015/16 2016/17

Actual Actual Actual Actual

(1,191,085) $ (1,207,291) $ (1,257,657) $ (1,337,016)

(1,089,308) $ (1,139,784) $ (1,189,256) $ (1,255,676)

(394) $ (17,567) $ (34,937) $ (69,729)

(61,982) $ (22,923) $ (78,319) $ (39,557)

18,032 $ 17,721 $ 20,444 $ 20,446

2,324,737 $ 2,369,845 $ 2,539,725 $ 2,681,532

61,512 $ 70,956 $ 106,742 $ 108,462

58,308 $ 136,281 $ 145,288 $ 140,438

62,449 $ 136,249 $ 173,848 $ 169,986

113,512 $ 108,611 $ 120,677 $ 141,682

70,460 $ 68,495 $ 77,769 $ 65,395

52,635 $ 53,238 $ 66,290 $ 59,657

182,582 $ 67,602 $ 597,990 $ 435,181

1,599 $ 2,365 $ 3,110 $ 1,608

10,470 $ 7,408 $ 11,598 $ 4,743

1,041 $ 51,095 $ 76,999 $ 19,690

109,392 $ 181,756 $ 206,473 $ 129,284

1,401 $ 274 $ 270 $ 279

8,475 $ 6,586 $ 6,586 $ -

53,711 $ 43,224 $ 48,341 $ 45,298

787,547 $ 934,138 $ 1,641,981 $ 1,321,702

103,804 $ 91,809 $ 133,516 $ 138,671

4,661 $ 34,414 $ 18,241 $ 27,825

35,836 $ 9,303 $ 9,303 $ 5,660

144,301 $ 135,526 $ 161,060 $ 172,156

(908,544) $ (1,059,324) $ (1,059,775) $ (984,076)

623,984 $ 240,504 $ 194,273 $ 706,425 - $ - $ - $ -

2,559,838 $ 3,151,069 $ 3,391,573 $ 3,585,846

(32,753.00) $ - $ .

3,151,069 $ 3,391,573 $ 3,585,846 $ 4,156,671

2017/18 2018/19

Actual Proposed

$ (1,389,983) $ (1,420,000)

$ (1,331,582) $ (1,349,000)

$ (81,478) $ (70,000)

$ (35,449) $ (40,000)

$ 28,746 $ 22,000

$ 2,809,745 $ 2,857,000

$ 74,568 $ 76,805

$ 153,954 $ 213,328

$ 194,644 $ 182,855

$ 198,509 $ 275,000

$ 95,638 $ 88,040

$ 76,381 $ 72,000

$ 119,389 $ 314,300

$ 1,352 $ 1,500

$ 17,660 $ 29,000

$ 298,254 $ 200,000

$ 104,605 $ 147,000

$ 9,996 $ 7,000

$ 5,503 $ 6,600

$ 49,022 $ 64,800

$ 1,399,474 $ 1,678,229

$ 117,374 $ 117,374

$ 5,581 $ 8,000

$ 11,887 $ 17,000

$ 134,842 $ 142,374

$ (980,770) $ (981,950)

$ 289,355 $ 245,847

$ - $ -

$ 4,156,671 $ 4,446,026

$ 4,446,026 $ 4,691,873