FY 2018 CITY MANAGER’S PROPOSED BUDGET
Livable, Green & Prospering City
March 21, 2017
Agenda
• Focus Area Summary
• Position (FTE) Summary
• Budget Highlights by Department
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Focus Area Departments & Agencies
• Code Administration• Economic Development
• Visit Alexandria• Alexandria Economic Development Partnership (AEDP)• Alexandria Small Business Development Center (SBDC)• Other Economic Development Agencies
• Historic Alexandria• Housing• Planning & Zoning• Project Implementation• Recreation, Parks & Cultural Activities
(Cultural Activities and Park Operations)
• Transportation & Environmental Services• Transit Services (WMATA, DASH, Trolley, VRE, DOT
Paratransit)
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FY 2018 Budget by Focus AreaGeneral Fund $712.5M
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Livable All-Fund Summary by Department
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DepartmentFY 16 Actual
FY 17 Approved
FY 18 Proposed
$ Change% Change
Code $8.52M $8.62M $8.51M -$.11M -1.3%
Economic Development $5.29M $5.49M $5.44M -$.05M -1.0%
Historic Alexandria $3.36M $3.82M $3.96M $.14M 3.6%
Housing $7.06M $7.72M $12.24M $4.52M 58.6%
Planning & Zoning $5.34M $6.16M $6.15M -$.01M -0.1%
Project Implementation $2.58M $3.35M $3.16M -$.19M -5.7%
RPCA (Park Operations and
Cultural Activities only)$11.08M $11.76M $11.96M $.20M 1.7%
Transit Services $31.93M $30.35M $37.17M $6.81M 22.4%
T&ES $51.47M $51.71M $54.27M $2.56M 5.0%
Total $126.63M $128.98M $142.85M $13.87M 10.8%
Livable FTE by Department
Department FY 16 Actuals
FY 17 Approved
FY 18 Proposed
# Change
% Change
Code Administration 53.50 53.50 52.50 -1.00 -1.9%
Historic Alexandria 25.50 26.45 26.90 0.45 1.7%
Housing 15.00 15.00 15.00 0.00 0.0%
Planning & Zoning 45.50 45.50 46.50 1.00 2.2%
Project Implementation 24.00 24.00 24.00 0.00 0.0%
RPCA (Park Operations & Cultural
Activities only)
72.50 76.60 74.30 -2.30 -3.0%
T&ES 209.00 214.50 212.00 -2.50 -1.2%
Total 445.00 455.55 451.20 -4.35 -0.95%
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Transportation & Environmental Services
Stormwater Utility Fee
• A Stormwater Utility fee more equitably funds compliance with
new federal and state stormwater mandates
• Fee based upon the amount of impervious surface and type of residential
property
• Shifts stormwater-related expenditures to an enterprise fund
• Funds operating, capital, and debt services expenses
• Effective January 1, 2018, with first bill going out May 2018
• Raises $4.1M in FY 2018
• Fee impact for the second half of FY 2018:
• Condominium: $20
• Townhome: $29
• Single-Family Detached Home (<2,800 SF exterior impervious footprint): $70
• Single-Family Detached Home (>2,800 SF exterior impervious footprint): $1177
Transportation & Environmental Services
Departmental GF Revenues +$220.3K
• Refuse Collection• Residential (per household/year): $363 $373
• Commercial (per unit of service/year): $328 $373• Units of service are based on volume of waste disposed
• Leaf Mulch Delivery Fee• $50 $65 per load
• Noise Permits• Music amplification: $20 $25
• Construction: $50 $75
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Transportation & Environmental Services
Operating
• Reductions
• Transportation Demand Management reduction
(-0.5 FTE, -$60.0K)
• Efficiencies/Transfers
• Transfer 2.0 Call.Click.Connect. FTEs to DEC for improved
responses to non-emergency calls (-$149.2K)
• Reduce contractual obligations for haul and disposal
(-$161.0K)
• Charge internally produced survey work to CIP (-$89.2K)
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Transportation & Environmental Services
Transportation Improvement Program (TIP)
•Operating, $8.61M
• State of Good Repair
• $2.8M in WMATA operating assistance
• Street & Metroway maintenance
• High Priority Transportation Improvements
• Continued support for:
• Capital Bikeshare operations as more stations come on line
• DASH headway improvements
• Debt Service
• Capital Impacts, $1.00M
• $0.75M in WMATA capital assistance
• $0.20M for Van Dorn Multimodal Bridge
• $0.05M for Bus Shelters and Benches
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Transit Services
WMATA• $290M WMATA Total Operating Budget Gap
• Budget gap, which was caused mostly by declining ridership, filled via:
• Fare increases (bus and rail)
• Service cuts (bus and rail)
• Increased jurisdictional contributions
• Management/personnel actions
• City of Alexandria
• Operating Service = $40M*
• Increase of $7M from FY 2017
• Increase is entirely General Fund
• $2M TIP
• $5M non-TIP
• Capital Investment = $41M*
*If the WMATA Board approves what the Finance Board has recommended11
Transit Services
DASH
• General Fund operating support of $11.1 M ($2.0M from TIP)
• No change from FY 2017
• No fare or service reductions
• Capital – impacts to bus fleet replacement schedule
Trolley
• General Fund operating support of $952.9K ($206.9K from TIP)
• Decrease of $39.4K from FY 2017
• Change service starting time from 10:00AM to 10:30AM
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Recreation, Parks & Cultural ActivitiesReductions
• Ball Field Preparations (-$54.1K)
• User groups would be responsible for line markings and in-field preparations
• RPCA would still maintain current level of field mowing
• Reduce Mowing and Leaf Collection in Parks (-$115.1K)
• Leaf collection reduced to once per year
• Park mowing reduced from 15 to 13 cycles/year and more “no-mow” zones established
• Reduce Mowing in ROWs (-$18.8K)
• Reduced from 10 cycles/year to 8 cycles/year
• Eliminate Weeding and Mulching of Landscape Beds in City ROWs ($-13.2K) 13
Recreation, Parks & Cultural Activities
Reductions (continued)
• Contract Out Equipment Maintenance (-$40.0K)
• Eliminates 1.0 FTE
• Reduce Budgeted City Contribution to Parades
(-$18.0K)
• Per City Council Approved Special Events Policy
• Reduce Funding for Previously Planned Enhanced
Events at Fitzgerald Square (-$30.0K)
• Transfer Funding for Tree Planting to CIP (-$72.0K)
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Project Implementation
Efficiencies
• Restructure funding of DPI Inspectors (-$99.1K)
• For all Inspector positions (4.0 FTE), time spent supporting capital projects would be charged to each CIP project
• Previously 2.0 FTE Inspector positions capitalized
• Savings to CIP through fewer contracted inspection hours
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Office of Historic Alexandria
Investments
• Gadsby’s Tavern 1.0 FTE Assistant Director (+$75.0K)• 50% funded by donations
Reductions
• Eliminate 0.3 FTE Volunteer Coordinator (-$16.1K)• Supervises 40 to 50 volunteers annually
• Duties would be distributed to other staff
• Reduce 0.5 FTE Records Clerk Position to 0.25FTE (-$9.1K)• Vacant position would respond to public FIOA requests
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Office of Housing
Affordable Housing Development Funding
• Proposed FY 2018 Budget includes $4.1M for a new project• $0.8M - Dedicated real estate tax revenue
• $0.8M - Remaining FY 2017 bond allocation for affordable housing to be issued in FY 2019
• $0.45M - Federal HOME and match
• $2.0M - Housing Trust Fund dollars (developer contributions and loan repayments)
• Proposed Budget also includes funds previously authorized for the Carpenter’s Shelter Redevelopment • Partially Funded with $4.4M in city issued GO Housing Bonds
• Bonds obligated in FY 2017 budget so Carpenter’s could be 2017 LIHTC project; money will actually be spent in FY 2018 and will be repaid from existing 6/10 of a cent revenues
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Office of Housing
Affordable Housing Pipeline Projects
• Bradlee Area Project• Pending applicant approval
• 82 units
• Anticipated ~$4.1M City loan request
• Church of the Resurrection (AHC) Redevelopment (Beauregard)• 113 units
• $8.4M City loan request
• Unfunded Supplemental CIP• Includes $4.3M to fully fund 113-unit Church of the Resurrection
(AHC) affordable housing project
• Project moves forward as City-supported 2018 LIHTC project if additional sources are identified within FY 2018 budget
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Planning & Zoning
• Draft Long Range Planning Work Program
• Eisenhower East Phase 1
• Strategic Facilities Plan
• Long Range Education Facilities Plan Phase 2
• Environmental Action Plan Update
• Route 1 South Affordable Housing Strategy
• Parking standards for new commercial development
• Small area plan implementation, focusing on Eisenhower
West and Old Town North
• Regulatory reform initiatives
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Economic Development
Visit Alexandria
Investments
• Outdoor Advertising Targeting MGM National Harbor Guests (+$50.0K)
• New Data Research Tool (+$21.0K)• To evaluate which advertising placements have the best return on
investment
• National Science Foundation Orientation (+$15.0K)
Reductions
• Regional Advertising (-$10.3K)• Mercy Street Advertising (-$150.0K)
• Elimination of $150,000 Mercy Street advertising since PBS is not renewing for a third season. If another network picks up the show, funding could be provided from City’s economic development reserves
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Economic DevelopmentAlexandria Economic Development Partnership
Investments
• Expand the Retail Pop-up Pilot (+$50.0K)
• Build on the success of the original Old Town location by expanding to other parts of the City to focus on attracting new brands interested in testing the Alexandria market
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Other Economic Development Agencies
Marketing Fund
Reductions
• Re-allocation of the Marketing Fund (-$100.0K)• Funding repurposed for marketing projects targeted to support the
business community such as MGM National Harbor advertising and the expansion of retail pop-up program
Code Administration
Efficiencies
• Completion of Scanning Project (-$120.6K)
• One-time initiative has been competed and non-expenditures related to the project are no longer needed
Transfers to Other Departments
• 1.0 FTE Transferred to DEC as Result of Call.Click.Connect. Merger (-$64.4K)
• Remains funded by Permit Fees
• Sewer-related Rodent Abatement Transferred to the Sanitary Sewer Fund (-$90.0K)
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Tuesday, February 21 7:00pm Budget Work Session: Revenues/Five Year Financial Planning Model/Compensation
Tuesday, February 28 7:00 pm WMATA CIP & City Debt Policy Update (during Legislative meeting)
Wednesday, March 1 7:00pm Budget Work Session: Capital Improvement Program
Wednesday, March 8 7:00pm Budget Work Session: Alexandria City Public Schools
Monday, March 13 4:00pm Public Hearing: FY 2018 Budget
Tuesday, March 14 7:00pm Introduce the Maximum Property Tax Rates
Wednesday, March 15 7:00pm Budget Work Session: Healthy & Thriving Residents
Tuesday, March 21 7:00pm Budget Work Session: Livable, Green & Prospering City
Wednesday, March 29 7:00pm Budget Work Session: Safe, Secure & Just Community
Wednesday, April 5 7:00pm Budget Work Session: Accountable, Effective & Well-Managed Government
Wednesday, April 19 7:00pm Budget Work Session: TBD
Saturday, April 22 9:30am Public Hearing: FY 2018 Tax Rate
Tuesday, April 25 6:00pm Budget Work Session: Preliminary Add/Delete Discussion
Monday, May 1 7:00pm Budget Work Session: Final Add/Delete Discussion
Thursday, May 4 7:00pm Special Meeting: Budget Adoption
Budget Development Dates