FY 2019 CITY MANAGER’S PROPOSED BUDGET
Safe, Secure & Just Community
April 4, 2018
Strategic Plan Theme Areas• Distinct & Vibrant Neighborhoods
• Inclusive City
• Well-Managed Government
• Safe & Resilient Community
• Flourishing Arts, Culture & Recreation
• Strong Economy
• Public Works & Resource Recovery
• Thriving Children & Youth
• Environmental Sustainability
• Healthy Residents
• Multimodal Transportation
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Agenda
• Safe & Resilient Community
• 311 Implementation
• DEC 911 Initiatives
• Fire Physicals
• Dual-Role Update
• SAFER Grant
• Multimodal Transportation
• Vision Zero
• Well-Managed Government
• Public Safety Recruitment & Retention
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311 Implementation (DEC)
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Phase 2• Status: Complete
Phase 3• Status: In Progress• Steps
• Develop staffing plan• Finalized Service Level Agreements (SLAs) with
departments• Identify the technology solution for the Customer
Relation Management (CRM) system• Provide staff training• Develop branding and communications plan for 311• Implement CRM improvements and 311 phone
number required
311 Implementation (DEC)
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Phase 3
• Implementation TimelineEstimated Delivery
June 2018 CRM Selection Process
July 2018 Procurement Process
July 2018 Public Engagement
November 2018 Program Foundation Tasks
January 2019 Develop Training Plan
March 2019 Business Process Training
July 2019 Customer Service Training
July 2019 Public Engagement
August 2019 New CRM Software Implementation
September 2019 CRM Training
September 2019 Full Roll-Out Prep
DEC 911 Initiatives
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• Text 911
• Installed and Operational
• Smart 911
• What is smart 911?
• Installed and operational
• Number of people signed up
• Working on facilities portion
• Getting businesses completed
DEC 911 Initiatives Cont’d
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• Joint Phone Project with Arlington
• Live 2018 4th Quarter
• RFP to be released soon
• VITA Grant obtained
• ESInet Connections are in the process
Physicals (Fire)
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• In FY 2018, AFD worked with new vendor for annual physicals
• New contract allows all employees to receive comprehensive physical
• More efficient process – 250 physicals complete in 1 month vs. 12 months
• Reduced cost: $75,000
• Continued in FY 2019, added more cancer screenings
• Positive reviews from workforce
Dual Role Responders (Fire)
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• October 2014• 65 Single Role Medic Positions• 10 EMS Supervisor Positions
• January 2018• 28 remaining Single Role Medic Positions• All 10 remaining EMS Supervisors have become dual-
role EMS Captains• Currently have 23 dual-role providers who are fully
qualified and operational (not in internship/training)
• As single role medic vacancies occur, firefighters are hired.
• Some new hires come with dual-role certifications (becoming harder to compete for and successfully hire), while others start paramedic training using the Assistance to Firefighters Grant.
Dual Role Future Impact (Fire)
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• Single-role medics are not required to cross-over. All have the option to remain in their single-role medic position.
• Capability differences between single-role medics and firefighters remain.
• 2 Engines now have ALS capability. • (E205 on Cameron St. and E207 on Duke St.)
• Cannot take advantage of staffing efficiencies to get all engines and ladder trucks staffed with four (4) responders.
Dual Role Impact of Hiring & Attrition (Fire)
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• Since October 2014Single-Role
MedicsFirefighter/EMT
Hired 0 96
Have left the Department (retired)
7 13
Have left the Department (resigned)
16 32*
Volunteered to start training to become dual-
role provider
16 25
Are currently working in internship/crossover
classes
0 12
Have crossed over and are serving as dual-role
15 8
* 28 out of 32 resignations had less than 5 years on the job
SAFER Grant (Fire)
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• Grant application opens 3/26/18
• Item will come before City Council 4/10/18 seeking approval to apply
• Proposal Details• Add 9 FTEs to increase minimum staffing on three
ladder trucks from 3-person minimum to 4-person minimum on all three shifts
• Year 1: 75% of salaries and benefits funded by grant
• Year 2: 75% of salaries and benefits funded by grant
• Year 3: 35% of salaries and benefits funded by grant
• Year 4: 0% of salaries and benefits funded by grant
• AFD has identified future cost savings to assist with local matches
Vision Zero (Police)
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• New Traffic Safety Unit
• Internal shifting from Motor Unit added 10 FTEs in FY 2018 for a total of 126 FTEs in Patrol; IACP recommendation is 134 FTEs
• Supplemental: +6.0 FTEs for Traffic Safety Officers
Vision Zero Cont’d (Police)
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• 6 new Traffic Safety Officers
• Focus on traffic enforcement throughout City
• Monitor top 10 high-risk crash locations
• Educate community on traffic safety
• Provide opportunity/training on traffic safety
• Grant opportunity for additional equipment
Recruitment & Retention
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• Meeting to review market data • Evaluating health of Public Safety pay, today
• Comparator data requested and received
• Are we behind, and if so, where?
• Identifying three potential strategies which may include:• Market rate adjustments
• Reallocating individual classifications
• Adjusting specific areas of the pay scales
• Overall redesign of pay scales
• Other strategies
• Public Safety Work Groups creating reports of their initial recommendations
• City Manager will then make recommendations
Budget Work Session Schedule
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Tuesday, February 20, 2018 Proposed Budget Presentation and Worksession #1: Revenues
City Hall (301 King Street), City Council Chambers (7:00 PM)
Thursday, February 22,
2018
Public Budget Presentation
Beatley Library, 5005 Duke Street (7:00 PM)
Monday, February 26, 2018 Worksession #2: Alexandria City Public Schools
ACPS Headquarters, 1340 Braddock Rd. (1st Floor Board Room)
(7:00 PM)
Wednesday, March 7, 2018 Worksession #3: Capital Improvement Program
City Hall (301 King Street), Sister Cities Room #1101 (7:00 PM)
Monday, March 12, 2018 Budget Public Hearing
City Hall (301 King Street), City Council Chambers (4:00 PM)
Wednesday, March 14,
2018
Worksession #4: Accountable, Effective & Well Managed
Government
City Hall (301 King Street), Sister Cities Room #1101 (7:00 PM)
Wednesday, March 14,
2018
Set the Maximum Property Tax Rates
City Hall (301 King Street), City Council Chambers
(No earlier than 8:30 PM)
Wednesday, April 4, 2018 Worksession #6: Safe, Secure & Just Community
City Hall(301 King Street), Sister Cities Room #1101 (7:00 PM)
Budget Work Session Schedule
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Wednesday, April 11, 2018 Worksession #7: Healthy & Thriving Residents
City Hall (301 King Street), Sister Cities Room #1101 (7:00 PM)
Saturday, April 14,
2018Tax Rate Public Hearing
City Hall (301 King Street), City Council Chambers (9:30 AM)
Tuesday, April 17,
2018Worksession #5: Livable, Green & Prospering City
City Hall (301 King Street), Sister Cities Room #1101 (7:00 PM)
Wednesday, April 18, 2018 Worksession #8: Follow-up Topics
City Hall (301 King Street), Sister Cities Room #1101 (7:00 PM)
Tuesday, April 24,
2018Preliminary Add/Delete List Discussion
City Hall (301 King Street), City Council Workroom (6:00 PM)
Monday, April 30,
2018Final Add/Delete List Discussion
City Hall (301 King Street), Council Chambers (7:00 PM)
Thursday, May 3,
2018Budget Adoption
City Hall (301 King Street), City Council Chambers (7:00 PM)
Questions?