FY2012 Tentative Budget PresentationBoard of Education Meeting - August 1, 2011

Fiscal Year 2011-2012 Tentative Budget Presentation

Department of Business Services

Leonora Beck, Director of Business ServicesJoe Bascio, Director of Budget and Payroll

What is a “Fund”?

Separate independent fiscal and accounting entity

Governed by individual laws and procedures outlined in the Illinois School Code

Segregated for the purpose of carrying on specific financial transactions

Limitations that restrict the type of financial transactions that can occur within the fund

What “Funds” Are Maintained By Springfield

Public Schools?

10 Educational Fund 20 Operations and Maintenance Fund 30 Debt Service Fund 40Transportation Fund 50 Municipal Retirement/Social Security Fund 60 Capital Projects Fund 70 Working Cash Fund 80 Tort Immunity Fund 90 Fire Prevention and Safety Fund

Springfield Public School’s Funds

40 Transportation Fund Checkbook

20 Operations & Maintenance Fund Checkbook

30 Debt Service Fund Checkbook

10 Education Fund Checkbook

Pays outstanding bond issues from

levied taxes.

Costs of transporting

students to/from schools, field trips,

athletic trips, activity trips.

Maintenance of buildings and

property, custodial salaries, utilities

and supplies.

All instructional costs including

teacher salaries, benefits,

administrative costs, textbooks,

etc.

Springfield Public School’s Funds

90 Fire Prevention and Safety Fund Checkbook

60 Capital Projects Fund Checkbook

70 Working Cash Fund Checkbook

50 Municipal Retirement / Social Security Fund

Checkbook

Used to loan money to other funds. By State

law, loans must be repaid within one

year.

Costs of ensuring that all school buildings meet local, state and federal building

codes.

Site costs, land purchases,

landscaping, parking lots,

sidewalks, etc.

Costs for unemployment,

worker's compensation, etc

80 Tort Immunity FundCheckbook

Employer share of IMRF, Social Security and

Medicare Payments

Revenue by Source• Local – Generated locally

• State- “Unrestricted Grants-in-Aid”- “Restricted Grants-in-Aid”

• Federal - “Restricted Grants-in-Aid”

Like most districts across the State,

SPS receives revenues from three

primary sources.

THREE PRIMARY REVENUE SOURCES

Local Revenues Generally Include:

Property Taxes Corporate Personal Property Replacement Taxes Tuition (Adult Ed., SCOPE, Special Ed., etc.) Food Service Sales to Students/Adults

State RevenueUnrestricted Grants-in-Aid –

Amounts received as grants which can be used without restriction

Restricted Grants-in-Aid – Amounts received as grants which must be used for a categorical or specific purpose following statute and administrative rules

General State Aid Based on average daily student

attendance FY11 ADA = 13,429 For Fiscal Year 2012 the “foundation

level” is projected to be $6,119 per ADA

Springfield Public Schools had local resources of $4,676 per ADA while the State contributed $1,443 per ADA

Includes funds derived from State Poverty Grant

How Important Are Revenues From Grants?

• In FY 2011, over $22.9 million received from local, state and federal grants in the Education Fund and its sub funds

• Of the 2340 positions, 235 or 10% are paid from grants

State Restricted Grants-in-Aid

• Transportation Aid• Special Education • Reading Improvement• Early Childhood

Some State revenues must be used for a

specific “restricted” purpose.

Federal Restricted Grants-in-Aid

• Improving the Academic Achievement of the Disadvantaged- Title I

• Individuals With Disabilities Education Act (IDEA) - Special Education

• National School Lunch ProgramSome Federal revenues can only be used for a specific

“restricted” purpose.

EDUCATION FUND 110

• Total revenue for the regular Education Fund is $108,199,667

• Decrease of 1.91% from FY2011

• 96% proration of General State Aid

• No ARRA Education Jobs Fund dollars

EDUCATION FUND REVENUE SOURCES

EDUCATION FUND 110

• Total Expenditures for the regular Education Fund are $120,047,139

• Represents a 5.99% increase from FY 2011

• Deficit = $11,847,472

EDUCATION 110Salaries & Benefits

Salaries and Benefits $105,386,562 87.79%

Staffing = FY 11 levels plus

New Positions18.0 FTE Positions transferred from Special Education ARRA funds8.0 FTE Additional positions at CCPA1.0 FTE IT position transferred from the Transportation Fund0.7 FTE Administrative positions transferred from Title II Fund

ED FUND EXPENDITURES

Purchased Services $1,843,528 1.54%

Supplies $1,380,977 1.15%

Capital Outlay $463,849 .39%

ED FUND EXPENDITURES

Textbooks $666,700 .55%

Athletics $711,227 .59%

Charter School $2,751,112 2.29%

ED FUND EXPENDITURES

Special Ed Private Facility $3,400,000 2.83%

Capital Area Career Center $733,500 .61%

Apple Computer Lease $1,906,563 1.59%

Dues/Fees/Miscellaneous $118,705 .10%

Contingencies $684,416 .57%

Operations & Maintenance

Operations & Maintenance Fund 210

OPERATIONS & MAINTENANCE FUND

• Total revenue for the O&M Fund is $15,084,927

• Represents 3.90% increase from

FY 2011

O&M FUND

• Total expenditures for the O&M Fund are $14,557,656

• Represents a 1.20% increase from FY 2011

• Surplus = $527,271

O&M EXPENDITURES

Salaries and Benefits $8,891,830.00 61.08%

Electricity/Natural Gas/Water $3,040,000.00 20.88%

Building Maintenance/Repairs $135,000.00 0.93%

Insurance Premiums $347,700.00 2.39%

Purchased Services $216,050.00 1.48%

Supplies $872,000.00 5.99%

Capital Outlay $52,000.00 0.36%

Buildings: Lease/Purchase $978,076.00 6.72%

Contingencies $25,000.00 0.17%

$14,557,656.00 100.0%

Transportation Fund

Transportation Fund 410

TRANSPORTATIONFUND

• Total revenue for the Transportation Fund is $9,196,321

• Represents 1.34% increase from FY 2011

• 74% proration of regular transportation claim

TRANSPORTATION FUND REVENUE SOURCES

TRANSPORTATION FUND

• Total expenditures for the Transportation Fund are $10,165,828

• Represents a 1.76% decrease from FY 2011

• Deficit = $969,507

FY 2010 Transportation FundTRANSPORTATION EXPENDITURES

Transportation $8,884,600.00 87.40%

Gasoline $970,000.00 9.54%

Salaries and Benefits $241,403.00 2.37%

Purchased Services/Supplies $4,825.00 0.05%

Capital Outlay $25,000.00 0.25%

Contingencies $40,000.00 0.39% $10,165,828.00 100.0%

TORT FUND 810

• Total revenue for the Tort Fund is $3,303,178

• Represents 30.30% decrease from

FY 2011

TORT FUND

• Total expenditures for the Tort Fund are $3,944,675

• Represents an 1.75% decrease from FY 2011

• Deficit = $969,507

Salaries and Benefits $2,011,225.00 50.99%

Workers Compensation $1,000,000.00 25.35%

Student Resource Officers $300,000.00 7.61%

Unemployment Insurance $200,000.00 5.07%

Insurance Premiums $190,200.00 4.82%

Purchased Services $228,500.00 5.79%

Supplies/Equipment $14,750.00 0.37% $3,944,675.00 100.0%

TORT FUND EXPENDITURES

BUDGET TIMELINE ADOPTION• Budget Work Session – August 3

• Public Notice Published – August 4

• Tentative Budget Display – August 5

• Public Hearing – September 6

• Budget Adoption – September 6

QUESTIONS