FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 1 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
AS
Day to Day Operations Improvements -‐ Job Scheduling Outsourcing Negotiation phase
Alison AldenMike HowardMarilyn Smith
Bart Dahlstrom
Sophie Wong
Creation of a team to identify, organize and successfully manage the operational needs of SAP related Administrative Systems. The primary goals are to document solution landscape, research application performance management functionality and implement batch scheduler functionality.
GIB 12/3/12 2/28/13Final recommendations w negotiated costs & contract review
Green
AS Support & Enhancements
Alison AldenMike HowardMarilyn Smith
Bart Dahlstrom
Frank Quern
The project focuses on addressing the organization, process and procedures of Administrative Systems support and enhancement work stream. The primary goals of the project are: significantly reduce the backlog of issues and develop a recommendation for ongoing sustainable staffing and procedure model.
GIB 9/15/11 12/31/13 Green
AS Global Initiatives -‐ Short Term
Mike Howard
Bart Dahlstrom
Bob Casey
The project's goal is to address a number of short term administrative systems needs to support the Singapore-‐MIT Alliance for Research and Technology (SMART). The list of improvements include: document attachments, interface improvements, fixed assets, data warehouse reports, data warehouse financial tables and workflow. Currently only workflow is the only outstanding item.
VPF 4/1/11 TBD
The final workflow deliverable is on hold until it can be prioritized against other initiatives in the VPF queue
Red
AS SAP Portal Bart Dahlstrom
Bart Dahlstrom
Hao Wen Determine the path for SAPWeb and SAPWebSS
SWD 10/1/12 3/31/13 Green
ASApplicant Tracking System Implementation
Wayne Turner
Bart Dahlstrom
Doug WalshSaaS, Reporting, Integration, authentication. Peoplefluent product; could based platform
SWD 11/30/12 6/30/13 Green
AS
Plant Maintenance Realignment Program -‐ Phase II Implementation
Martin Dugal Bart Dahlstrom
Jim Fragala
Implement a redesigned web interface for the user community and redesigned back end processing for the Facilities department
SWD 1/1/13 9/30/13 Kick off Project Green
AS APR 3.0 Implementation
Gerry O'Toole
Bart Dahlstrom
Kevin LyonsImplement the edit functionality created as a results of the APR Edit Prototype project
SWD 9/4/12 4/15/13 Green
AS Segregation of Duties Mike Howard
Bart Dahlstrom
Sandy Pata Role Integration SWD 7/1/12 6/30/13 Approved by ASPCC, Israel, IT Governance
Green
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 2 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
AS SAP GRC Mike Howard
Bart Dahlstrom
Siobhan Cunningham
Segregation of Duties Tool SWD 7/1/12 6/30/13 Servers/OS -‐ 12/31; 6 233K SAP install -‐ 1/7/13
restrict production IS&T access
Green
AS Hiring Experience Provisioning Analysis
Wayne Turner
Bart Dahlstrom
Doug WalshProcess & information flows and timing required to provision employees -‐ discovery phase
SWD 11/1/12 1/31/13 01/31/2013: Final Presentation
Green
AS Elana Israel Ruiz Bart Dahlstrom
Bill V.
ES Intelligent Messaging Mary Callahan
Eamon Kearns
Rene Little Enhanced system messaging to aid the advising process.
SWD 2/1/12 TBD Freshman requirements signed off.
Green
ESWork flow and Revision Processing (WARP)
Stu Schmill Eamon Kearns
Madge Lewis SWD 7/1/11 1/1/13 3/1/13 Entering Warranty Period Green
ES Oracle Forms Replacement (Phase 1)
Eamon Kearns
Eamon Kearns
Michelle Manchenton
Removal of Oracle Forms.Convert 150 forms to new Grails, Open Source system
SWD 1/1/12 TBD Yellow
ES Stellar Attendance
Dan Hastings, Christine Ortiz
Eamon Kearns
Derek Jaeger Gradebook no longer used for attendance.
SWD 10/1/11 3/1/13 Beta Release in Fall Green
ES Student Accounts Implementation
Betsy Hicks Eamon Kearns
Lori Singer Streamlined Student Accounts process with enhanced tools.
SWD 7/1/11 6/30/13 Green
ES Enrollment Management
Diana Henderson & Mary Callahan
Eamon Kearns
Rene Little
Over enrollment in classes resulting in students unable to take classes for which they registered.
SWD 2/1/12 TBD Recommendations to sponsors January 2013
Green
ES Digitization of Forms and Petitions
Mary Callahan
Eamon Kearns
Zahida Tahir Removal of paper forms and processes.
SWD 7/1/11 TBD Green
ES Scheduling Implementation
Mary Callahan
Eamon Kearns
Lori Singer Replace high risk application with additional requested functionality.
SWD 1/1/12 TBD Green
ES OSE/WTW upgrade Eamon Kearns
Eamon Kearns
Michelle Manchenton
GIB 3/1/12 1/1/13 3/1/13 Green
ES Early Warning SystemJulie Norman & Mary Callahan
Eamon Kearns
Derek JaegerEasier way to determine if students are having issues with classes.
SWD 4/1/12 TBD Project start.Pilot in Spring 2013
Green
ES NCAA Compliance John Benedick
Eamon Kearns
Michelle Manchenton
Digitizing paper process for athletes, ensuring NCAA compliance
SWD 6/1/12 Summer 2013
Test environment is operational
Green
ES MITSIS to PowerFaids -‐ Phase 1
Betsy Hicks Eamon Kearns
Eamon Kearns
Eliminate dropbox direct connections; quickwinds that can be handled in a day vs significant enhancements. 2 year project
SWD 6/1/12 12/31/13 Green
ES Google Apps for Stellar -‐ API's
Dan Hastings Eamon Kearns
Derek Jaeger SWD 10/1/12 Spring 2013 Green
ES MITSIS upgrading to Oracle 11
IS&T ADs Eamon Kearns
Zhida Taher Next Version of Oracle forms -‐ need to move to Java 7
SWD 7/1/12 9/15/13 Green
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 3 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
DM Database migrations to 11G
Database Admin
Mary Weisse
Rob Grenier
The database administration has a long term goal of moving all Oracle database to Oracle version 11.2. Currently we are approximately 28% of the way there. The databases, current version, and assigned DBA can be found at: https://wikis.mit.edu/confluence/di.
GIB 7/1/11 12/31/12 6/28/13Some apps may not be 11G compliant.
None Red
DM RAFT Phase 3 Claude Canizares
Mary Weisse
Amon Horne Implementation of Phase 3 6-‐6 week sprints
GIB 6/1/12 9/30/1312/3/2012 Sprint 23/20/2013 Framework Completed
COEUS Award Budget
Completed in usability
DM RAFT Phase 3 Claude Canizares
Mary Weisse
Amon Horne Implementation of Phase 3 6-‐6 week sprints
GIB 5/1/13 6/30/13 Sprint 3 Green
DMSAP Solution Manager Infrastructure Monitoring
Mary Weisse
Ron Parker
This is an effort to extend and enhance the automated monitoring of key SAP infrastructure components. It is intended to strengthen notifications to technical staff, during off-‐shift as well as on-‐shift hours, in order to facilitate the timely remediation of issues impacting the effectiveness of SAP system operations.
GIB 6/1/12 9/30/12
6/2013 Delayed due to other work
Red
DM SAP HANA -‐ Energy Use Case Feasibility
Israel Ruiz, Marilyn Smith, Bart Dahlstrom, Walt Henry, Peter Cooper
Mary Weisse
Laxmi RaoAssess the feasibility of analysis Energy data with HANA in memory appliance.
GIB 3/20/12 5/30/12 6/30/13 Waiting for vendor to respond.
The Vendor may not have the resources available to meet our timeline.
Red
DM MGHPCC -‐ Operations Planning
Marilyn Smith
Mary Weisse
Laxmi Rao Support MGHPCC Plannng teams. GIB ongoing Green
DM Campus Energy Task Force
Israel Ruiz, Prof. Glicksman
Mary Weisse
Laxmi Rao Support Task Force activities. GIB ongoing
Campus Energy Task Force helping with data acquisition and browser based display of solar power production on roof of W20 -‐ End of Feb 2013
Green
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 4 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
DM Space Economy -‐ Phase 2
Marty Schmidt
Mary Weisse
Scott Thorne
The MIT Space Management System provides a means for recording and analyzing the use of space across the Institute at the level of the Principal Investigator (PI). The initiative emerged in response to the Institute Task Force Working Group on space. Prior to the development of this system, detailed information on space use was captured only at the DLCI level. All academic and research units at MIT are required to maintain their Space Management System data.
Fixed Cost Funded by Provost.
2/1/13 4/30/13
Move to RAFT Framework
Move the system to a production state
Increased functionality
Scope creep Green
DM Cognos Deb Leitch Mary Weisse
Scott Thorne Replace BrioQuery. GIB 7/1/11 6/30/14
3 Focus Groups Kicking off in March: Payroll, Travel, Budget. Student, Asst Dean & VPF Focus Group in Spring/Summer.. Current: 65 reports built and available.
Projects need to understand that reporting is gathered through the focus groups. Need lead time to kick them off and administer.
*Right people aren't present in the focus group *Keeping up with the demand of both projects and ongoing focus groups.
Green
DM GoldenGate POC Database Admin
Mary Weisse
Rob GrenierDiscovery effort to test Oracle's GoldenGate product for system replication
GIB 9/1/12
Need to verify threshhold for systems with heavy volume transactions
Green
DM Oracle 11g Patching Database Admin
Mary Weisse
Rob Grenier Keep Oracle DBs at current patch levels
GIB Green
DM Migrate MITID to RAC environment
Database Admin
Mary Weisse
Rob GrenierMigrate MITID to RAC environment to provide for high availability
GIB 4/1/13 6/30/13 Green
DM SAP GUI -‐ Mac & Windows
Marilyn Smith
Mary Weisse
Ron Parker Deploy new versions to support new Mac & Windows OS
GIB tbd tbd
DM SAP Disaster Recovery test
Marilyn Smith
Mary Weisse
Ron Parker Disaster Recovery testing GIB 4/1/13 4/30/13 Green
DM Client Sync Marilyn Smith
Mary Weisse
Ron Parker
Discovery & Implementation of Client Sync which will allow SAP client systems to be built and deployed quicker
GIB 6/1/13 9/30/13 Green
DM SAP MITID RFD Server Migration
Marilyn Smith
Mary Weisse
Ron Parker Migrate SAP MITID RFD Server to the MITID Service
GIB tbd 6/30/13 Green
DM SAP ADS/PI Landscapte Marilyn Smith
Mary Weisse
Ron ParkerUpgrade the ADS/PI Landscape from Netweaver 7.1 to Netweaver 7.3
GIB tbd 6/30/13
Usually done with the Support Packs, an issue has delayed this until June
Red
FY 13 Project Listing by Operational Area
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modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
DM
Evaluation of New Technologies to implement Energy Conservation
Facilitites Mary Weisse
Laxmi RaoW91 Energy efficiency measure in progress evaluating 4 HFAC options end June 2013
GIB 7/1/12 6/30/13 Green
DMCampus Wide & W91 High Performance Computing
Marty Schmidt
Mary Weisse
Laxmi Rao Capacity and Load Determination GIB 1/3/12 2/29/2013 Green
DM Data Cookbook Deb Leitch Mary Weisse
Scott Thorne Implementation, documentation and rollout for Metadata
GIB 11/1/12 6/30/14 Green
SE DrupalCloud Smith Steve Buckley
Bill Karas Self Service $183 SW 9/1/12 6/30/13Pilot Phase 2, Portal Site development, NFS vs AFS performance testing.
Automation of account, installation and touchstone. Finding performance bottlenecks.
Scalability, performance
Green
SE Develop On Line Training Catalogue
Smith Steve Buckley
Mark Self Service GIB 7/1/11 6/30/12 6/30/13 Green
SE Kerberos 1.12 Kerberos Consortium
Steve Buckley
Thomas Hardjono
Security $150k SW 1/1/13 TBD Green
SE Offices Directory Reference Publication
Steve Buckley
Bill Karas Replacement GIB 7/14/11 TBDOutsourced Design Started, Devleoper review of BRD in process. TRD due.
Green
SEDCAD: Aero Astro Student database (WebP)
Aero Astro Steve Buckley
Myra Hope Eskridge
GIB 3/24/11 3/30/13 TBD Green
SE DCAD: Corporation Committees DB (ConP)
Office of the Corporation
Steve Buckley
Myra Hope Eskridge
GIB 8/4/11 12/29/12 12/31/13 Green
SE DCAD: ODGE Advising Database
Office of the Dean for Graduate Education
Steve Buckley
Peggy Conant
GIB 11/17/11 12/28/12 5/31/13 Deployment Green
SEDCAD: MedWeb Website Redesign (WebP)
MIT Medical Steve Buckley
Lizz McManus
GIB 3/26/12 6/30/13 Green
SE DCAD: Runstadler Lab Database
Biological Engineering
Steve Buckley
Peggy Conant
GIB 4/9/12 TBD Green
SE DCAD: Getfit 2013 Enhancements
MIT Medical Steve Buckley
Chris Giles GIB 6/26/12 4/30/13 Green
SE DCAD: Vendor Management Website
VPF (Office of the VP for Finance)
Steve Buckley
Chris Giles GIB 6/29/12 TBD Green
SE DCAD: Shopmitprod Updates
VPF (Office of the VP for Finance)
Steve Buckley
Cecilia Marra GIB 7/2/12 TBD Green
SE DCAD: Media Lab HOP Implementation
MIT Media Lab
Steve Buckley
Lizz McManus
GIB 7/20/12 TBD Green
FY 13 Project Listing by Operational Area
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modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
SE DCAD: HST FileMaker SME Consulting
HST (Health Sciences and Technology)
Steve Buckley
Peggy Conant
GIB 7/1/12 6/30/13 Green
SE DCAD: OEOP Database Upgrade
School of Engineering
Steve Buckley
Myra Hope Eskridge
GIB 8/15/12 TBD Green
SE DCAD: EVPT Website (DrupalCloud Pilot)
EVPT (Office of the Executive Vice President and Treasurer
Steve Buckley
Chris Giles GIB 8/23/12 5/31/13 Green
SE DCAD: Physics -‐ DAPAS Customization (FMP)
Department of Physics
Steve Buckley
Peggy Conant
GIB 8/24/12 TBD Green
SE DCAD: OEOP (Drupal Cloud Pilot)
School of Engineering
Steve Buckley
Chris Giles GIB 8/29/12 TBD Green
SE DCAD: UAAP S^3 and SDS Integration (FMP)
UAAP (Office of Undergraduate Advising and Academic Programming)
Steve Buckley
Myra Hope Eskridge
GIB 10/1/12 6/28/13 Green
SE DCAD: Scopeweb Blog Redesign
Graduate Program in Science Writing
Steve Buckley
Myra Hope Eskridge
GIB 10/1/12 4/30/13 Green
SEDCAD:MITIMCo Website (Drupal Cloud Pilot)
MIT Investment Management Company
Steve Buckley
Chris Giles GIB 10/15/12 2/22/13 Green
SEDCAD: VPF Sponsored Accts DB Enhancements (FMP)
VPF (Office of the VP for Finance)
Steve Buckley
Chris Giles GIB 10/24/12 TBD Green
SEDCAD: ISchO FileMaker Archive (FMP)
International Scholars Office
Steve Buckley
Myra Hope Eskridge
GIB 10/24/12 4/30/13 Green
SE DCAD: OME TSR Scheduling Website
Office for Minority Education
Steve Buckley
Peggy Conant
GIB 10/30/12 TBD Green
SEDCAD: PSC 25th Anniversary Site (Drupal Cloud Pilot)
PSC (Public Services Center)
Steve Buckley
Chris Giles GIB 11/13/12 4/30/13 Green
SE VPF Process Documentation (ConP)
VPF (Office of the VP for Finance)
Steve Buckley
Myra Hope Eskridge
GIB 11/16/12 TBD Green
FY 13 Project Listing by Operational Area
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modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
SE FL&L Website Redesign (WebP)
FL&L (Foreign Languages & Literatures)
Steve Buckley
Lizz McManus
GIB 11/26/12 TBD Green
SE DCAD: IMES Website Phase 2 (WebP)
Institute for Medical Engineering and Science
Steve Buckley
Myra Hope Eskridge
GIB 12/7/12 6/28/13 Green
SE MIT Together services web site (DruC)
DUE (Dean for Undergraduate Education
Steve Buckley
Chris Giles GIB 12/10/12 TBD Green
SE DITR-‐MITSS DB Enhancements (FMP)
IS&T (Information Services and Technology)
Steve Buckley
Peggy Conant
GIB 12/17/12 1/31/13 3/31/13 Green
SE DUE/TLL Sites Code Review (WebP)
DUE (Dean for Undergraduate Education
Steve Buckley
Cecilia Marra GIB 12/26/12 2/28/13 4/30/13 Green
SE MIT Police Web Site Redesign (WebP)
MIT Police Steve Buckley
Lizz McManus
GIB 2/4/13 TBD Green
SE GetFit 2014 MIT Medical Steve Buckley
Chris Giles GIB 2/5/13 TBD Green
SE CITE Web Site Redesign (WebP)
Comprehensive Initiative for Technology Evaluation
Steve Buckley
Lizz McManus
GIB 2/7/13 TBD Green
SE GECD Drupal 7 Rebuild (WebP)
Global Education and Career Development Center
Steve Buckley
Chris Giles GIB 2/14/13 TBD Green
SE Accelerated Automation *
Smith Steve Buckley
Don Flanders Quality, efficiency $420K SW 7/1/11 6/30/12 6/30/13Back on track and will meet 60% by next Support Pack cycle
BA & Business Availability.
BA & Business Availability.
Yellow
SE Mapping Project Facilities Steve Buckley
Justin Anderson
Self Service $750K SW 2/1/12 6/30/13 3/1/14 Service release Support with SDKApplication key management
Yellow
SE DCAD: CRE Wordpress Migration
Center for Real Estate
Steve Buckley
Lizz McManus
GIB 6/29/12 12/14/12 5/31/13 Client delay Yellow
SE DCAD: LEM Website (DrupalCloud Pilot)
Lutheran Episcopal Ministry at MIT
Steve Buckley
Chris Giles GIB 7/17/12 TBD desired hostname in use
Yellow
FY 13 Project Listing by Operational Area
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modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
SE DCAD: Biology -‐ Customize DAPAS
Department of Biology
Steve Buckley
Myra Hope Eskridge
GIB 10/1/12 TBD Awaiting readiness to start from client
Yellow
CS
Customer Support Strategic Directions: Central vs. Local, Foundational ITSM, Customer Focus1. CS Process Mapping: Service Request Fulfillment2. *Expanding hours & channels for help3. Major Incident -‐ Trend Identification4. Redefining support
Head, IS&T (tba)
Barbara Goguen & Mark Silis
Chris Gresham, Pat Sheppard4. Chris Gresham, Dave Conlon
Set and communicate direction, priorities. Get institutional support.1. Document all existing processes used in Customer Support; understand gaps between existing processes and ITIL-‐like processes.2. Users working with their computers at all hours redefine the meaning of "help during business hours".3. Allows us to start managing major incidents or problems rather than just resolving incidents.4. Constantly changing browsers, consumerization, and changing customer expectations make the terms "supported" and "unsupported" less meaningful and less useful.
GIB1/15/2012
4. 2/27/2012
9/30/2013
3. 1/31/13
Proposal for distributed support pilot 1/31/13; tie efforts to streamline repair service to changes in how we organize and staff distributed support1. Began effort to map service request fulfillment process: accounts mail forwarding and software acquisition; first CS candidates for Remedy.2. Sloan STS also interested in a facilitated, moderated, rewards-‐based, peer-‐to-‐peer social networking help option. Meeting to discuss shared ideas scheduled for Jan 2013.3. Changes implemented in RT to allow for trend tracking; Help Desk and DITR using new functionality.4. Define better language, ways to share more information before start of fall semester, Update IS&T website.
Need to break down roadmap as well as use different words to describe where we are heading with customer support.2. Need to ensure we are being mindful of resources and determining the most efficient way to provide greater access to needed help.
Focus on people and experience rather than technology makes it complicated. Rushing to get something done that does not result in desired customer experience.2. Unclear priority re extended help hours. Other explorations: Satellite clinics, chat tools, social networking, limited online support after hours.
green
4. under discussion / on hold
CS/OIRemedy 8 Prototype: Request and Incident Management
Barbara Goguen and Mark Silis
Barbara Goguen and Mark Silis
Patricia Sheppard
IS&T has a need to integrate our functions to allow staff to document, develop, update, release, change and track service offerings, as well as share information in real time across the department and with our customers (IT Service Management). This project will develop a prototype that clearly illustrate the benefit and end state of ITSM using MIT specific use cases, assets and workflow and lay the groundwork for future implementation.
GIB 2/1/13 6/30/13 3/1/13: Vendor proposal in negotiations
Green
FY 13 Project Listing by Operational Area
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modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
CS Cyrus RetirementMark Silis & Barbara Goguen
Mark Silis & Barbara Goguen
Barbara Johnson with Deb Bowser & Chris Gresham
Success will be migration of all accounts from Cyrus imap servers to Exchange. Deactivated accounts will not be moved. Migrations include all affiliate and sponsored guest accounts, faculty, staff, student. Many accounts, within faculty and staff groups, require a hi-‐touch approach.
GIB/TNSC summer 2012
end of calendar year 2013
Completed accts: -‐-‐1,000 Lincoln Lab -‐-‐1500 SMTP forwarded-‐-‐~2000 deactivated -‐-‐ ~500 Facilities-‐-‐ various individuals/deptsMarch:-‐-‐ 932 Webmail only users in progress
Aging Cyrus infrastructure will be more stable with the fewest users possible.
-‐-‐Time intensive nature of hi-‐touch client work-‐-‐ Manual steps in process requires close coordination-‐-‐ Tools in use to automate the migration encounter errors and cannot handle high volume
Yellow
CSProcess & Tools for collecting and using Customer Feedback
Barbara Goguen
Barbara Goguen
Barbara Goguen
Current surveying tool is broken -‐ need to explore alternatives and get something new in place while at same time explore how to broaden its usefulness.
GIB Several starts and stops to date.
We are the ones most affected by this. Can run surveys, just manually intensive right now.
On Hold
CS Knowledge Management 2.0
Barbara Goguen
Barbara Goguen
Lisa Robinson convenes KM Core team
After reskinning and upgrade, where to next?
GIB 9/1/12
-‐-‐Moving sap help files into KB, working with VPF to get them their own space and content into KB-‐-‐ Investigation of future direction, platform etc. (ongoing)
Green
CS Google Apps Near Term Proposal/Plan
Barbara Goguen
Barbara Goguen
Oliver Thomas
Now that we have Google Apps for Ed licensed and administered in-‐house, need to determine how to set it up for success
GIB 9/1/12 1/31/13
Oliver working on proposal to bring forward for authentication and groups integration, provisioning and de-‐provisioning, and self-‐service. Once done, handoff of service to identified service owner.-‐ Google Apps integration mtg 3/8/13
Green
CS Usability / Accessibility IS&T Projects
various Barbara Goguen
Mary Zeigler
Consulting services for IS&T Software Projects to ensure they meet accessibility and usability standards
SWD various various
Projects:-‐ LMS Gradebook module-‐ Drupal Cloud service-‐ 2 internal projects, focused on lending expertise, structure and objectivity to gathering user input to and feedback for CS services.
Green
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 10 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
CSUsability / Accessibility MIT Community Projects
various Barbara Goguen
Mary Zeigler
Consulting services for MIT Community to ensure web and other platform content meets accessibility and usability standards
n/a various various
25 development or community projects. Highlights: -‐ EdX: 2 projects-‐ OCW-‐ Course 21W.789-‐ Comparative Media Studies-‐ 18 academic courses receiving accessibility consulting services
Green
CS Emergency Response: MIT Alert
Barbara Goguen
Barbara Goguen
Jeff Schiller
MIT Emergency Response System needs tighter linkages with key providers, e.g. Campus Police. Improved authentication model and feedback mechanisms.
GIB
Jeff implemented change in authentication model to remove second password key cards. Also worked to enable emergency button in Police Dispatch to be able to send message to the MIR3 system via C*Cure to notify EOC. Currently proposing there be an acknowledgement sent back to Dispatch so that they will know that the message has been sent and received. Jeff ready to implement if/when he gets agreement.
Green
CS
Future of Education Task Force. Online Learning and Hands-‐on Experience Task Force.
Sanjay Sarma Barbara Goguen
Oliver Thomas
Presidental Task force to examine future of Digital Learning. To understand and meet educational needs of the future.
2/1/13 6/1/13
This is one of 9 task forces, comprised mostly of faculty and students with 1 staff member on each. Oliver's work has involved inventorying existing experiments such as iLabs, other inexpensive kits to promote hands-‐on learning. Oliver working on presentation about augmented reality. All task forces scheduled to report back on May 17 during retreat with Sanjay Sarma.
Green
CS/OI Electronic Identity and Entitlement
ITGCMark Silis & Barbara Goguen
Garry Zacheiss & Oliver Thomas
No more lack of clarity over what an mit.edu username means, and what it entitles the user to do.
Detailed document with recommendations completed. Review by ITGC completed. Needs to be presented in simpler form to Academic Council and get approval there. Marilyn working on securing spot on Academic Council agenda.
We should not under-‐estimate the work involved in implementing recommended changes.
Green
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 11 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
CS/OIRemedy 8 Prototype: Request and Incident Management
Barbara Goguen and Mark Silis
Barbara Goguen and Mark Silis
Patricia Sheppard
IS&T has a need to integrate our functions to allow staff to document, develop, update, release, change and track service offerings, as well as share information in real time across the department and with our customers (IT Service Management). This project will develop a prototype that clearly illustrate the benefit and end state of ITSM using MIT specific use cases, assets and workflow and lay the groundwork for future implementation.
GIB 2/1/13 6/30/13
Contract executed 4/10/13. Consultant review to begin 4/17. Development work to strat no later than 6/3/13
Green
OIOI: Expansion of Remedy Change Management
Barbara Goguen and Mark Silis
Mark Silis
TBD for each group of services. Patricia Sheppard coordinating this effort as part of the overall ITSM Program
Only a subset of service offerings are currently utilizing change management to document changes to both applications and infrastructure. This effort will roll out Remedy Change Management to an additional group of service offerings.
GIB 2/4/13 9/30/13
PCI (Merchant Services) in business analysis phase for April, change documentation on target for May. Reporting and Forecasting Tool (RAFT) delyed until May due to development sprint. Network Opertions demo complete and service selection scheduled for 4/17/13
Need to identify change advocate for each service.
Green
OI
OI: Demise (mostly) open wireless infrastructure to reduce MIT risk. Handle: SECURE WIRELESS
ITGC Mark Silis Deb Bowser MIT community wireless transmissions are now highly vulnerable to interception.
HW: $0; SW: $0; SWEB: $10k (design, development, interfacing) Gazillions of hours talking about it!!!
Oct '10 Aug '11 Fall 2013 Interim step of reenabling DHCP regisration on the open network.
Support for game consoles. Support for other devices that do not support WPA2 Enterprise. Encourage migration in a painless manner.
Green
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 12 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
OI
OI: Building W91 Renovation
Mark Silis Mark Silis Robert Lanigan
Supporting renovation. Wiring Cost -‐ $150,000.00, Equipment Cost -‐ $85,000.00, Construction Cost -‐ $150,000.00, Funded by ?Facilities Project Budget?. FTE in FY12 -‐ 3%, Total FTE -‐ 10%.
3/1/12 3/1/13 LCN to start installation November 12th, 2012. Phase One Completion December 19th. 2nd floor demo underway, completion of occupancy March 2013. Project Completed.
Green
OI
OI: Building NW16 Cable Renewal (Construction Only)
Mark Silis Mark Silis Shaun Palma/John Morgante
Will provide robust network for IS&T services. It will increase reliability and reduce length of any downtime.
Wiring Cost -‐ $200,000.00, Equipment Cost -‐ $130,000.00, Construction Cost -‐ $200,000.00, Funded by IS&T. Total FTE -‐ 10%.
12/2/11 6/15/14 75% Complete of Bid Documents. In Final Stages of Engineering.
Green
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DetailFY2013 IS&T Project Report -‐ April.xlsx Page 13 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
OI
OI: Building NW17 Cable Renewal (Construction Only)
Mark Silis Mark Silis Shaun Palma/John Morgante
Will provide robust network for IS&T services. It will increase reliability and reduce length of any downtime.
Wiring Cost -‐ $225,000.00, Equipment Cost -‐ $145,000.00, Construction Cost -‐ $200,000.00, Funded by IS&T. Total FTE -‐ 10%.
12/2/11 6/15/14 75% Complete of Bid Documents. In Final Stages of Engineering.
Green
OI
OI: Building NW21 Cable Renewal (Construction Only)
Mark Silis Mark Silis Shaun Palma/John Morgante
Will provide robust network for IS&T services. It will increase reliability and reduce length of any downtime.
Wiring Cost -‐ $175,000.00, Equipment Cost -‐ $120,000.00, Construction Cost -‐ $400,000.00, Funded by IS&T. Total FTE -‐ 10%.
12/2/11 6/15/14 75% Complete of Bid Documents. In Final Stages of Engineering.
Green
OI
OI: Building NW22 Cable Renewal (Construction Only)
Mark Silis Mark Silis Shaun Palma/John Morgante
Will provide robust network for IS&T services. It will increase reliability and reduce length of any downtime.
Wiring Cost -‐ $125,000.00, Equipment Cost -‐ $95,000.00, Construction Cost -‐ $10,000.00, Funded by IS&T. Total FTE -‐ 10%.
12/2/11 6/15/14 75% Complete of Bid Documents. In Final Stages of Engineering.
Green
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modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
OI
OI: Building E52 Building Renovation
Mark Silis Mark Silis John Morgante
Will provide robust network for IS&T services. It will increase reliability and reduce length of any downtime.
In Planning.
7/1/10 8/1/15 100% design document due January 2013 Green
OI
OI: Virtual Desktop EVP Mark Silis Garry Zacheiss
Introduce Vmware View infrastructure to reduce management overhead of managed desktop systems.
Software licensing: $450k/3 years, SWEB: .5 FTE, $62,500/year
9/1/10 12/20/11 8/31/13 Direction change to consider cloud vendors; selected vendor (Horizon Private Cloud) and completed pilot project. Now negotiating pricing with vendor.
Project delayed by Exchange 2010 rollout making use of same resources
NONE
Green
OI
OI: IDD Environment Refactor
Mark Silis Mark Silis Garry Zacheiss
Increase redundancy and reduce scope of potential failures in IDD application environments by separating out Java application containers and Apache application into separate server pools by business area
SWEB: .75 FTE, $93,600/year
4/1/12 12/31/12 6/30/13 Completed relocation of Events Calendar application to dedicated infrastructure across all three tiers. In-‐process for migrating EHS applications to dedicated infrastructure. EHS production migration scheduled for January 2013.
Need to share white paper describing new environment with Admin Systems BA teams and discuss business impact
Green
OI
OI: Enterprise Storage Renewal
Mark Silis Mark Silis Garry Zacheiss
Ensure IS&T enterprise storage systems are kept current by retiring EMC DMX 3000 arrays for VMAX arrays.
FY12: Capital: $2.1MM/3 years, SWEB: 2FTE, $250,000/yearFY13 capital: $1MM, SWEB same as FY12
7/1/11 6/30/12 6/30/13 Completed FY12 goals.For FY13, complete renewal of EMC DMX-‐3000 arrays to EMC VMAX 10k arrays (3/31/13). E40 systems complete. OC11 systems outstanding: non-‐virtualized production SAP. To be complete by end of 4/2013.
Schedule incurred some delay due to construction delay with OC11-‐755 data center. One batch of array has been renewed. New batch is to be done.
Green
OI
OI: Cisco Call Manager Mark Silis Mark Silis Dennis Baron Improve reliability of services that are dependent on call manager -‐ telepresence, etc.
Capital: SW: FTE: 1 Maint:
4/20/12 4/30/12 6/30/13 Build and test API location data by 8/31/12
Internal resource availability Green
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 15 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
OI
OI: E911 Mark Silis Mark Silis Dennis Baron Meet commitment to City of Cambridge to provide calling location on 911 calls
Capital: {cost of 2 Cisco MCS servers} SW: {cost of Cisco Unified Communication Manager 8.6 software} FTE:1 Maint: 0
3/1/11 12/31/12 6/30/13 Gain access to test server. Contract in procurement.
Internal resource availability
Green
OI
OI: IPTV Mark Silis Mark Silis Chris Murphy
Migrate off of legacy analog/QAM cable system to an IP based service, as with the VoIP transition. This eliminates the need to maintain separate cabling infrastructures while providing a more versitile infrastructure.
Capital: widevine server...$8,909.49minerva server...$28,992.75 includes hardware maintenance with lion's share of cost software/license supportRGB Networks...$14,600.00 Set Top Boxes...$8,125.00 SW: Came with hardware FTE: 1 Maint: 0
9/1/10 On-‐going Convert to username/password authentication. Additon of VOD content. Expected early 2/2013.
Ongoing costs still unknown. Some dorms with subpar network infrastructures. Set-‐top box still in development.
Green
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 16 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
OI
OI: MeetingPlace/WebEx
Mark Silis Mark Silis Dennis Baron To meet the needs to the community in providing a collaborative online conferencing solution
Capital: {cost of 2 Cisco MCS servers} SW: {cost of Cisco Meeting Place 8.6} FTE: 2 Maint: 0
2/4/09 3/31/13 Pilot status check by Jan 2013 Work with Cisco on a solution for Mac bug by the end of December
No firm commitment from Cisco on a fix to support Macs Green
OIOI: MGHPCC Claude
CanizaresMark Silis Taeminn
SongProvide a large scale HPC co-‐location facility
GIB: .3FTE 6/1/10 2/28/13 6/30/13 Completion of Network connections to LL, MIT, HU, BU, Umass, NEU, NOX
Umass not ready to complete connection
Green
OIOI: Electronic Discovery
OGC (Jay Wilcoxson )
Mark Silis Sophie Wong Develop process for efficient preservation process for ESI
GIB: 7/31/12 On-‐going Waiting for Jay and Paula to draft Electronic Discovery policy for review
Green
OI
OI: Dark Fiber Chicopee ILA
Mark Silis John Morgante
Will provide fiber connectivity to MGHPCC and Lincoln Labs
$60,000 on construction of conduits and fiber
5/1/12 11/15/12 1/31/13 Fiber Testing conducted and fiber work completed. Service available for LL and MGHPCC
Final test results for one strand is expected from HG&E to close the project
Green
OIOI: Dark Fiber FSILG Mark Silis John
MorganteWill provide dedicated fiber to most of the FSILG's.
Approximetly $350k
5/1/12 6/1/14 Phase II planning underway. Finishing Amendment to contract, Fiber design.
Street pathways being avaliable
Can't get to the FSILG Green
OI
OI: N52 Ductbank to 233 Mass Ave
Mark Silis John Morgante
Get cabling out of old N42/new novartis facility.
Approximetly $150k (not IS&T funded)
6/1/11 5/1/13 3/15/14 Start design phase of ductbank.
City of Cambridge Don't make the date of easement expiration.
Green
OIOI: 219 Vassar Street Childcare Facility-‐W64
Mark Silis John Morgante
Add more childcare on Campus. Facilities Funded.
7/1/12 7/1/13 IT Design wrap up-‐ January 2013 Green
OI
OI: Building 2 Entire North Wing
Mark Silis Robert Lanigan
Gut Renovation. Chemistry In budget/design process.
7/1/12 8/1/13 Submit Budget/design Spring 2014. Demo underway. Green
OI
OI: Building 2 Entire East and South Wings
Mark Silis Robert Lanigan
Gut Renovation. Math In budget/design process.
9/1/12 9/1/14 Submit Budget/design Spring 2014. Green
OI
OI: Retire McAfee and Recommend new Anti-‐Virus Products
Mark Silis Mark Silis Sophie Wong (PM) Andrew Munchbach (SME)
Improve defenses of desktops and laptops (for Mac and Windows) against conventional malware, and increase knowledge of malware infection on campus by IS&T
HW: TBD; SW: TBD; SWEB: TBD
Nov '12 Jun '13 Confirm vendor choice decision
Delay in Pilot rollout may delay project completion date
Green
OI
OI: Analog Intercom Replacement in Eastgate and Westgate
Mark Silis Shaun Palma Enable us to decomision analog phones in these 2 residences.
In Design. 7/1/11 9/1/13 Design work completed by Spring 2013. Green
FY 13 Project Listing by Operational Area
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modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
OI
OI: Virtual Colocation Pilot
Mark Silis Mark Silis Garry Zacheiss
Provide self-‐service access to MIT's "private cloud" and attract additional DLC workloads to IS&T data centers.
Capital: ~$200k (Isilon storage, 4 Cisco UCS blade servers)SWEB: .4 FTE for duration of pilot
7/1/12 6/30/13 Announcement of start of pilot to IT Partners (11/1/12)Complete on-‐boarding of pilot users in environment (11/19/12)Pilot continues; usage increased to approximately 20 DLCs including internal IS&T use.
Lack of support for MacOS X browsers noted by pilot users.
Green
OI
OI: Dropbox Evaluation Mark Silis Mark Silis Garry Zacheiss
Provide modern file-‐sharing and collaboration tool for MIT community.
SWEB: .1 FTESoftware licensing TBD if decision to move forward
7/1/12 1-‐Feb Provision test accounts via Active Directory to pilot users In OI (11/9/2012). Contract negotations complete. Working with IS&T finance to determine funding.
Need to determine FY14+ funding for service.
Green
OI
OI: Oracle Forms 11g Upgrade
Mark Silis Mark Silis Kevin Mullins Provide support for Java 7 (needed for more recently written applications) for MITSIS applications making use of Oracle Forms
SWEB: .5 FTE
11/5/12 7/1/13 Download Oracle Forms 11G and attempt installation in sandbox environment to determine scope of changes (to be complete by end of November)
Migration from OAS application server to WebLogic may require significant staff retraining; scope unknown until evaluation completed.
Green
OI
OI: Cloud Backup Evaluation
Eamon Kearns
Mark Silis Dave Kalenderian
Inform future decisions regarding evolution of how IS&T provides data backup and archiving services to the community.
SWEB: .25 FTESoftware licensing TBD if decision to move forward
8/1/12 4/1/13 Complete evaluation of EMC Mozy Enterprise (12/31/13). CrashPlan pilot complete. Avamar pilot in process.
Backup performance for "cloud" offerings may be insufficient for user community.
Green
OI
OI: Acquire and provide Securit Awareness training form SANS
Mark Silis Mark Silis Monique Yeaton
Raise overall security awareness of faculty, staff and students
HW: uses existing LMS; SANS SW: TBD; Media: $10K; SWEB: TBD
April '12 Apr '13 June '13 Pilot May 2013 and Full Roll-‐out (Published) June 2013.
None None
Green
FY 13 Project Listing by Operational Area
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modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
OI
OI: Oracle Forms 11g Upgrade
Mark Silis Mark Silis Kevin Mullins Provide support for Java 7 (needed for more recently written applications) for MITSIS applications making use of Oracle Forms
SWEB: .5 FTE
11/5/12 7/1/13 Download Oracle Forms 11G and attempt installation in sandbox environment to determine scope of changes. Dev environment confirmed working; prototyping Touchstone authentication.
Migration from OAS application server to WebLogic may require significant staff retraining; scope unknown until evaluation completed.
Green
OI
OI: Acive Directory Remediation
Barbara Goguen and Mark Silis
Mark Silis & Barbara Goguen
Richard Edelson
The primary goal is to simplify the Active Directory environment to enable streamlined operationsand administration, as well as uniform collaboration and support throughout the organization. Of highest priority is 1) to allow departmental administrators the ability to manage computer objects in Win.mit.edu withnative Microsoft tools by removing Moira’s capability to control computer object location andcontainer association, and 2) reduce the number of applications deployed by group policy.
GIB 7/1/12 7/1/13 AD Trigger development underway for completion mid June. Altiris software distribution is still in progress, not complete. Software release process TBD.
Need decision on go live for cross realm removal (group policy change). Also need to determine whether IS&T will offer AD and Altiris as a software deployemnt service to other DLCs.
Green
OI
OI: Infoblox Implementation
Mark Silis Mark Silis Dan Logcher Replace the old DNS infrastructure with Infoblox which will position MITs network to meet the demands for emerging technologies such as IPv6.
Capital: {cost of infoblox hardware} SW: 0 FTE:3 Maint: 0
1/12/12 9/1/12 12/31/12 Moira Infoblox system update is to be working before project can move forward.
On-‐Hold. Need to purchase more equipment to provide redundancy. Need to review design proposed by Infoblox.
Red
FY 13 Project Listing by Operational Area
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modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
OI
OI: AT&T DAS Project Mark Silis Mark Silis Marco Gomes
In building cellular coverage to all our campus buildings
Wiring Cost -‐ $40,000.00, Police Details -‐ $15,000.00. Funded by IS&T to make ready for AT&T. FTE in FY12 -‐ 130%. Total FTE -‐ 350%.
7/1/10 12/2/13 2/27/15 Ammendment Completed. Phase 2 Launch.
Verizon and Sprint in discussion with AT&T on T&C
AT&T budget release for future DAS work. Labor disputes could delay progress of onsite work.
Yellow
OI
OI: Buildings E17 & E18 Renovation
Mark Silis Mark Silis Robert Lanigan
Will provide robust network for IS&T services. It will increase reliability and reduce length of any downtime.
Equipment Cost -‐ $500,000.00, Funding by Facilities Project Budget. FTE in FY12 -‐ 7%, Total FTE -‐ 15%.
9/1/11 1/2/13 6/30/13 Waiting for modular furniture on the 1st floor.
Per facility plan adjusetment
Yellow
OI
OI: Managed Descktop -‐ Altris
Mark Silis Mark Silis Matt Harrington / Richard Edelson
The scope of this project is to utilize Altiris for the automating of inventory collection and software deployment on all Win Domain systems
.5 FTE 7/1/12 12/13/13 Application distribution (MS Office, IDF and TSM) FY14 Q1 and software release process finalized by FY14 Q2
4/13: deployment of software with work around only -‐ ticket open with Symantec
Unclear if product is headed to end of life -‐ decision on whether to continue by May Sponsor Meeting
Yellow
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 20 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
OI
OI: WiFi Locks Mark Silis Mark Silis Matt Isgur Provide a Wifi lock solution for IS&T telephone rooms across campus.
Capital: $17,994.28 for Assa Abloy locks SW: 0 (Persona gave the software to MIT for free) FTE: 1 Maint: 0
Jan '12 On-‐going Implement Ccure integration, develop a project plan, figure out how to roll the units out and which locations are high priority, confirm that facilities will take care of the battery changes
CMO working on responsibilities with facilities.
Yellow
OIOI: Office 365 Evaluation
Mark Silis Mark Silis Sophie Wong Review the usage of Office 365 for a pilot group
GIB: 9/1/12 7/31/13 TBD On hold due to resource issues -‐ mtg 4/26 to discuss Exchange upgrade priorities
resource priorities Delays in Development buildout
Red
OI
OI: Yammer Mark Silis Sophie Wong Evaluate supportability of Yammer as a SNS tool at MIT
GIB: 9/1/12 3/31/13 Project statement Lack of committed project sponsorship
Red
OI
OI: Managed Desktop -‐ Domain Join
Mark Silis Mark Silis ? The scope of this project is to improve efficiencies and customer satisfaction for our Windows customers by automating inventory collection, alerting and software deployment.
Capital: $62,921, SWEB 35 hours for a total cost of $2,335 , Maintenance NA
6/12: ON HOLD -‐ AD Remediation project needs to be complete before work can commence
Issues with non standard domain
FY14 consulting service will be needed Yellow -‐ ON
HOLD
Completed Projects
AS
Day to Day Operations Improvements -‐ Job Scheduling Outsourcing Evaluation phase
Alison AldenMike HowardMarilyn Smith
Bart Dahlstrom
Sophie Wong
Creation of a team to identify, organize and successfully manage the operational needs of SAP related Administrative Systems. The primary goals are to document solution landscape, research application performance management functionality and implement batch scheduler functionality.
GIB 4/1/12 10/1/12 11/28/12
10/2012: Complete RFP for outsourcing of batch scheduling
Recommendations 12/2012
Completed
AS Applicant Tracking System Evaluation
Wayne Turner
Bart Dahlstrom
Doug Walsh
Select an Applicant Tracking System to support the strategic roadmap of HR and Staffing Services
SWD 3/1/12 9/28/12 09/2012: Select vendor Completed
AS edX Company Code Basil Stewart Bart Dahlstrom
Siobhan Cunningham
Co-‐mingled funds, need to separate from MIT. 501C3 status pending
GIB 11/1/12 production Completed
FY 13 Project Listing by Operational Area
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modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
ESReplacement of Independent Activities Period (IAP)
Julie Norman Eamon Kearns
Madge Lewis Replace high risk application. SWD 7/1/11 9/1/12 Rollout in Summer. Slightly behind in development.
If deadline is missed, will need to wait a year for go live.
Completed
ES Stellar Gradebook
Dan Hastings, Christine Ortiz
Eamon Kearns
Derek Jaeger Standalone grade book with enhanced requested functionality.
SWD 7/1/11 10/1/12 Full Rollout in Fall. Completed
ES Stellar Mobile Eamon Kearns
Eamon Kearns
Derek Jaeger Provide enhanced mobile interface to MyStellar.
GIB 2/1/12 10/1/12 Initial Release in Summer. Completed
ES Online Grading Mary Callahan
Eamon Kearns
Zahida Tahir Final grades no longer data entered by registrar.
SWD 7/1/10 9/1/12 Project completion in Fall. Completed
ES PowerFaids -‐ NET Partner
Betsy Hicks Eamon Kearns
Eamon Kearns
Provide financial award information online
SWD 6/1/12 Nov 2012 Go Live
Completed
ES Moving WEBSIS to Touchstone
IS&T ADs Eamon Kearns
Andrea Collins
SWD 7/1/12 Go Live 10/28/12
Completed
DMRoles Migration to high availability RAC environment
Scott Thorne Mary Weisse
Rob Grenier & Rob Campanella
With increased use of the ROLES database it is even more critical and imperative that it be moved to an HA (High Availability) RAC (Oracle Real Application Clusters) environment to ensure maximum protection from outages.
GIB 11/1/11 12/31/12The RAC test environment should be ready for testing by the end of the week.
Final cutover timing and Race training for the DBA staff.
The cutover risk is low as we will be able to resort back to the original server if necessary.
Completed
DM Space Economy -‐ Phase 1
Marty Schmidt
Mary Weisse
Scott Thorne
The MIT Space Management System provides a means for recording and analyzing the use of space across the Institute at the level of the Principal Investigator (PI). The initiative emerged in response to the Institute Task Force Working Group on space. Prior to the development of this system, detailed information on space use was captured only at the DLCI level. All academic and research units at MIT are required to maintain their Space Management System data.
Fixed Cost Funded by Provost.
Initial Rollout 11/21/11 Modifications & Enhancements 6/12/12.
Initial Rollout 4/16/12 Modifications & Enhancements 7/9/12.
Initial Rollout 4/30/12 Completed. Modifications & Enhancements 7/9/12
Support of committee as needed: Eath Day, Energy Week, Etc.
Waiting on decision as to whether all departments will provide an initial spreadsheet to load data or enter data by hand.
* Design was done by the steering committee with no user involvement. Risk is that it may not meet user needs or expectations.
Completed
DM Separate SAP Discovery Environment
Mary Weisse
Ron ParkerRequired for SAP project and Support and Enhancement package discovery efforts.
GIB 6/4/12 7/15/12Installation of SAP Enhancement Package 6 for ERP 6.0.
An SAP production footprint is required to support this effort.
Completed
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 22 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
DM Space Economy -‐ Phase 1 Update
Marty Schmidt
Mary Weisse
Scott Thorne
The MIT Space Management System provides a means for recording and analyzing the use of space across the Institute at the level of the Principal Investigator (PI). The initiative emerged in response to the Institute Task Force Working Group on space. Prior to the development of this system, detailed information on space use was captured only at the DLCI level. All academic and research units at MIT are required to maintain their Space Management System data.
Fixed Cost Funded by Provost.
12/1/12 12/30/12 Scope creep Completed
DM MITSIS database migration to 11G
Eamon Kearns
Mary Weisse
Rob Grenier
The current MITSIS database version (10.2.0.3) is not only 2 patchsets behind (it should be at 10.2.0.5) but was officially desupported 7/30/2011. While we have extended support that only covers us till 7/30/2013 and in the meantime we are vulnerable to bugs and potential security issues that are fixed in 11.2 (as well as the missing 10G patchsets). That may seem like a long time off but given the complexity of thee MITSIS environment and all it's associated dependencies this will be a challenging move and will require great planning and testing.
GIB 9/1/11 9/30/12 -‐ 10/31/12
2/29/2013 The DEV environment is ready for testing.
We can not move forward with out full support of the Student Services.
We find ourselves on an unsupported platform in July of 2012.
Completed
SE President's Website Reif Steve Buckley
7/2/12 7/2/12 Completed
SE President Emeritus Website
Hockfield Steve Buckley
7/2/12 7/2/12 Completed
SE Kerberos for Windows Kerberos Board
Steve Buckley
Hardjono Security $104K GIB 6/1/12 6/30/12 7/30/12 Final Release Independently build to sign
Completed
SE Kerberos for Android Kerberos Board
Steve Buckley
Hardjono Security $10K GIB 6/1/11 6/30/12 10/30/12 Java bindings Completed
SE Develop ABAP User Experience Principles
Smith Steve Buckley
Lyons Self Service 0 3/1/12 8/30/12 Completed
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 23 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
SE Drupal Cloud Smith Steve Buckley
Rossetti Self Service $155k GIB 7/1/11 1/30/13
Two pilot launches per week. Launching site for Robin Elices in January. Launching portal site in January.
Automation of account, installation and touchstone. Finding performance bottlenecks.
Completed
SEDCAD: VPF Sponsored Accounts Status dB (FMP)
VPF (Office of the VP for Finance)
Steve Buckley
Chris Giles 7/27/11 4/30/12 8/13/12 Completed
SEDCAD: Title IX Web Site (Drupal Cloud Pilot)
Office of the General Counsel (OGC)
Steve Buckley
Chris Giles 2/23/12 9/28/12 Completed
SEDCAD: Community Giving Updates (WebP)
Community Services Office
Steve Buckley
Lizz McManus
3/26/12 7/20/12 Completed
SE DCAD: OME MAP module (FMP)
Office for Minority Education
Steve Buckley
Peggy Conant
7/15/12 10/17/12 Completed
SEDCAD: Nelson Lab Website (DrupalCloud Pilot)
Keith Nelson Group (Chemistry Department)
Steve Buckley
Chris Giles 7/17/12 9/14/12 Completed
SEDCAD: Biomimetics website (DrupalCloud Pilot)
Department of Biological Engineering
Steve Buckley
Chris Giles 8/2/12 9/14/12 Completed
SEDCAD: Engineering PhDs Website (DrupalCloud Pilot)
School of Engineering
Steve Buckley
Chris Giles 8/2/12 9/14/12 Completed
SE DCAD: SUMS Website (DrupalCloud Pilot)
Society of Undergraduate Materials Scientists (DMSE)
Steve Buckley
Chris Giles 8/2/12 9/14/12 Completed
SEDCAD:Roman Stocker Lab Website (Drupal Cloud Pilot)
School of Engineering
Steve Buckley
Chris Giles 8/3/12 10/31/12 Completed
SEDCAD: First Generation Website (DrupalCloud Pilot)
Dean for Undergraduate Education
Steve Buckley
Chris Giles 8/10/12 9/14/12 Completed
SEDCAD: Communicator's Toolkit Fixes
Communication Production Services
Steve Buckley
Myra Hope Eskridge
8/16/12 10/19/12 Completed
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 24 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
SE DCAD: IMES Website (DrupalCloud profile)
Institute for Medical Engineering and Science
Steve Buckley
Myra Hope Eskridge
9/10/12 10/12/12 Completed
SEDCAD: Media Lab IRP Website (Drupal Cloud Pilot)
MIT Media Lab
Steve Buckley
Chris Giles 10/15/12 10/24/12 Completed
SEDCAD: Novartis-‐MIT Website (Drupal Cloud Pilot)
Novartis-‐MIT Center
Steve Buckley
Chris Giles 10/15/12 10/24/12 Completed
SEDCAD: Athena Release Team (Drupal Cloud Pilot)
IS&T (Information Services and Technology)
Steve Buckley
Chris Giles 10/22/12 10/31/12 (no content yet) Completed
SEDCAD: Bates Lab Website (Drupal Cloud Pilot)
Bates Lab Steve Buckley
Chris Giles 10/29/12 11/7/12 Completed
SEDCAD: Microsystems Website (Drupal Cloud Pilot)
Microsystems Technology Lab
Steve Buckley
Chris Giles 10/29/12 11/7/12 (no content yet) Completed
SE DCAD: DSL advising database (FMP)
DSL (Dean for Student Life)
Steve Buckley
Cecilia Marra 1/24/12 12/31/12 No response from client
Cancelled
SE DCAD: DMSE Drupal 7 site evaluation
MSE (Department of Materials Science and Engineering)
Steve Buckley
Cecilia Marra 3/16/12 4/23/12
Client likely using internal dev/hosting resources (SoE)
Cancelled
SEDCAD: UAAP Student/Advisor Data Management (FMP)
UAAP (Office of Undergraduate Advising and Academic Programming)
Steve Buckley
Myra Hope Eskridge
7/1/10 6/29/12 11/30/12 Completed
SE DCAD: MIT Medical Websites Evaluations
MIT Medical Steve Buckley
Lizz McManus
3/28/12 11/30/12 Completed
SE DCAD: Getfit Drupal 7 Rebuild
MIT Medical Steve Buckley
Chris Giles 6/18/12 11/30/12 Completed
SE DCAD: LMP Website (Drupal Cloud Pilot)
Lab for Manufacturing and Productivity
Steve Buckley
Chris Giles 6/29/12 11/21/12 Completed
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 25 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
SEDCAD: Community Giving Updates FY13 (WebP)
Community Services Office
Steve Buckley
Lizz McManus
8/1/12 11/30/12 Completed
SE DCAD: MIT Story Code Review
Office of the President
Steve Buckley
Cecilia Marra 8/9/12 11/30/12 Completed
SE DCAD: Medical Intranet Fixes (WebP)
MIT Medical Steve Buckley
Lizz McManus
8/20/12 11/30/12 Completed
SEDCAD: Swager Lab Website (Drupal Cloud Pilot)
Swager Group
Steve Buckley
Chris Giles 8/29/12 11/21/12 Completed
SEDCAD: Outreach Website Enhancements
Public Service Center
Steve Buckley
Cecilia Marra 10/1/12 11/15/12 Completed
SE President's Website Reif Steve Buckley
7/2/12 7/2/12 Completed
SE President Emeritus Website
Hockfield Steve Buckley
7/2/12 7/2/12 Completed
SE Kerberos for Windows Kerberos Board
Steve Buckley
Hardjono Security $104K GIB 6/1/12 6/30/12 7/30/12 Final Release Independently build to sign
Completed
SE Kerberos for Android Kerberos Board
Steve Buckley
Hardjono Security $10K GIB 6/1/11 6/30/12 10/30/12 Java bindings Completed
SE Develop ABAP User Experience Principles
Smith Steve Buckley
Lyons Self Service 0 3/1/12 8/30/12 Completed
SE Drupal Cloud Smith Steve Buckley
Rossetti Self Service $155k GIB 7/1/11 1/30/13
Two pilot launches per week. Launching site for Robin Elices in January. Launching portal site in January.
Automation of account, installation and touchstone. Finding performance bottlenecks.
Completed
SEDCAD: VPF Sponsored Accounts Status dB (FMP)
VPF (Office of the VP for Finance)
Steve Buckley
Chris Giles 7/27/11 4/30/12 8/13/12 Completed
SEDCAD: Title IX Web Site (Drupal Cloud Pilot)
Office of the General Counsel (OGC)
Steve Buckley
Chris Giles 2/23/12 9/28/12 Completed
SEDCAD: Community Giving Updates (WebP)
Community Services Office
Steve Buckley
Lizz McManus
3/26/12 7/20/12 Completed
SE DCAD: OME MAP module (FMP)
Office for Minority Education
Steve Buckley
Peggy Conant
7/15/12 10/17/12 Completed
SEDCAD: Nelson Lab Website (DrupalCloud Pilot)
Keith Nelson Group (Chemistry Department)
Steve Buckley
Chris Giles 7/17/12 9/14/12 Completed
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 26 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
SEDCAD: Biomimetics website (DrupalCloud Pilot)
Department of Biological Engineering
Steve Buckley
Chris Giles 8/2/12 9/14/12 Completed
SEDCAD: Engineering PhDs Website (DrupalCloud Pilot)
School of Engineering
Steve Buckley
Chris Giles 8/2/12 9/14/12 Completed
SE DCAD: SUMS Website (DrupalCloud Pilot)
Society of Undergraduate Materials Scientists (DMSE)
Steve Buckley
Chris Giles 8/2/12 9/14/12 Completed
SEDCAD:Roman Stocker Lab Website (Drupal Cloud Pilot)
School of Engineering
Steve Buckley
Chris Giles 8/3/12 10/31/12 Completed
SEDCAD: First Generation Website (DrupalCloud Pilot)
Dean for Undergraduate Education
Steve Buckley
Chris Giles 8/10/12 9/14/12 Completed
SEDCAD: Communicator's Toolkit Fixes
Communication Production Services
Steve Buckley
Myra Hope Eskridge
8/16/12 10/19/12 Completed
SE DCAD: IMES Website (DrupalCloud profile)
Institute for Medical Engineering and Science
Steve Buckley
Myra Hope Eskridge
9/10/12 10/12/12 Completed
SEDCAD: Media Lab IRP Website (Drupal Cloud Pilot)
MIT Media Lab
Steve Buckley
Chris Giles 10/15/12 10/24/12 Completed
SEDCAD: Novartis-‐MIT Website (Drupal Cloud Pilot)
Novartis-‐MIT Center
Steve Buckley
Chris Giles 10/15/12 10/24/12 Completed
SEDCAD: Athena Release Team (Drupal Cloud Pilot)
IS&T (Information Services and Technology)
Steve Buckley
Chris Giles 10/22/12 10/31/12 (no content yet) Completed
SEDCAD: Bates Lab Website (Drupal Cloud Pilot)
Bates Lab Steve Buckley
Chris Giles 10/29/12 11/7/12 Completed
SEDCAD: Microsystems Website (Drupal Cloud Pilot)
Microsystems Technology Lab
Steve Buckley
Chris Giles 10/29/12 11/7/12 (no content yet) Completed
SEDCAD: Faculty Newsletter Website (WebP)
Office of the Provost
Steve Buckley
Chris Giles GIB 10/24/11 TBD Cancelled
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 27 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
SEDCAD: VPF Site Migration (DrupalCloud Pilot)
VPF (Office of the VP for Finance)
Steve Buckley
Chris Giles GIB 7/12/12 TBD Cancelled
SEDCAD:Roman Stocker Lab Website (Drupal Cloud Pilot)
School of Engineering
Steve Buckley
Chris Giles GIB 8/3/12 10/22/12 working out ease of use issues
Cancelled
SEDCAD: Mighty Rachel Website (Drupal Cloud Pilot)
Rachel Morton, Department of Nuclear Science and Engineering
Steve Buckley
Chris Giles GIB 10/15/12 TBD Cancelled
SE DCAD:PFSC Website (Drupal Cloud Pilot)
Plasma Science and Fusion Center
Steve Buckley
Chris Giles GIB 10/15/12 TBD Cancelled
SEDCAD: Graphic Identity Website (Drupal Cloud Pilot)
Communication Production Services
Steve Buckley
Chris Giles GIB 11/12/12 TBD Cancelled
SE EECS web site (Drupal Cloud Pilot)
EECS (Department of Electrical Engineering and Computer Science)
Steve Buckley
Chris Giles GIB 11/15/12 TBD Cancelled
SE LIDS Website (WebP)
Laboratory for Information and Decision Systems
Steve Buckley
Lizz McManus
GIB 12/26/12 TBD Cancelled
SE OGCR News and Events (ConP)
Office of Government and Community Relations
Steve Buckley
Lizz McManus
GIB 1/11/13 TBD Cancelled
SE Kerberos for Windows Kerberos Consortium
Steve Buckley
Thomas Hardjono
Security $150k SW 7/14/11 12/7/12 Completed
SE Kerberos 1.11 Kerberos Consortium
Steve Buckley
Thomas Hardjono
Security $150k SW 1/1/12 12/17/12 Completed
SE Kerberos for Android Kerberos Consortium
Steve Buckley
Thomas Hardjono
Security GIB 7/1/12 11/19/12 Completed
SEDCAD: Registrar's Classroom inventory db (FMP)
Registrar's Office
Steve Buckley
Peggy Conant
GIB 2/18/11 6/30/12 3/15/13 Completed
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 28 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
SEDCAD: Complex Systems for Development
ESD Steve Buckley
Bill Karas GIB 3/7/13 3/7/13 Completed
SE DCAD: Army ROTC Website
Department of Undergraduate Education
Steve Buckley
Lizz McManus
GIB 3/19/12 12/28/12 1/31/13 Completed
SEDCAD_ Medical Peer Counseling Web App (Con)
MIT Medical Steve Buckley
Chris Giles GIB 8/16/12 2/6/13 Completed
SE DCAD: Wellness App Updates
MIT Medical Steve Buckley
Chris Giles GIB 8/16/12 11/30/12 1/31/13 Completed
SE DCAD: CopyTech Website Code Review
Communication Production Services
Steve Buckley
Cecilia Marra GIB 8/29/12 11/30/12 2/15/13 Completed
SE DCAD: President Reif Ideabank
Office of the President
Steve Buckley
Lizz McManus
GIB 10/10/12 11/15/12 2/15/13 Deferred to expanded Future of Education site
Completed
SE DCAD: OME Plug-‐in and Kiosk Emails
Office for Minority Education
Steve Buckley
Peggy Conant
GIB 10/11/12 12/15/12 1/31/13 Deployment Completed
SE DCAD: ACDL Website (Drupal Cloud Pilot)
Department of Aeronautics and Astonautics
Steve Buckley
Chris Giles GIB 10/15/12 2/7/13 Completed
SEDCAD: Sustainability Website (Drupal Cloud Pilot)
Environment, Health and Safety
Steve Buckley
Chris Giles GIB 10/15/12 2/14/13 Completed
SEDCAD: Student Conference Website (Drupal Cloud Pilot)
American Nuclear Society
Steve Buckley
Chris Giles GIB 10/15/12 3/2/13 Completed
SE DCAD: Studio Lottery Database
School of Architecture and Planning
Steve Buckley
Peggy Conant
GIB 10/31/12 1/31/13 Completed
SE DCAD: Eilaf Ahmed (Drupal Cloud Pilot)
Eliaf Ahmed, postdoc in Chemistry Department
Steve Buckley
Chris Giles GIB 11/12/12 11/19/13 Completed
SE DCAD: ACT equipment reservation db (FMP)
ACT (MIT Program in Art, Culture, and Technology)
Steve Buckley
Peggy Conant
GIB 11/14/12 12/7/12 Completed
SE DCAD: MITEI Query Fix (FMP)
MITEI (MIT Energy Initiative
Steve Buckley
Cecilia Marra GIB 11/15/12 12/17/12 3/19/13 Completed
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 29 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
SE IS&T Software Portfolio (FMP)
IS&T (Information Services and Technology)
Steve Buckley
Peggy Conant
Peggy Conant
GIB 11/15/12 1/31/13 2/28/13 Completed
SE ATIC Website (Drupal Cloud Pilot)
IS&T (Information Services and Technology)
Steve Buckley
Chris Giles GIB 11/15/12 2/13/13 Completed
SEEd Carlevale -‐ personal site (Drupal Cloud Pilot)
Department of Nuclear Science and Engineering
Steve Buckley
Chris Giles GIB 11/15/12 2/13/13 Completed
SEGalina Osmolovskaya personal site (Drupal Cloud Pilot)
CSAIL (Computer Science & Artificial Intelligence Lab)
Steve Buckley
Chris Giles GIB 11/15/12 2/13/13 Completed
SEMIT News Office test web site (Drupal Cloud Pilot)
MIT News Office
Steve Buckley
Chris Giles GIB 11/15/12 2/13/13 Completed
SE CAC Events Guide (WebP)
Campus Activities Complex
Steve Buckley
Cecilia Marra GIB 1/11/13 1/31/13 Completed
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 30 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
SEPresidential Fellow Letter Scripts and Formats (FMP)
ODGE (Office of the Dean for Graduate Education)
Steve Buckley
Peggy Conant GIB 1/18/13 3/6/13 Completed
SEDevelopment Drupal Sites (4) (DrupalCloud)
School of Engineering
Steve Buckley Chris Giles GIB 2/6/13 2/7/13 Completed
SE Commencement Website (DrupalCloud)
Office of Institute Affairs
Steve Buckley
Chris Giles GIB 2/6/13 2/15/13 Completed
SE MacPartners Web Site (DrupalCloud)
IS&T (Information Services and Technology)
Steve Buckley
Chris Giles GIB 2/14/13 2/26/13 Completed
SE FMSE website (DrupalCloud)
School of Engineering
Steve Buckley
Chris Giles GIB 2/14/13 2/15/13 Completed
SEMIT Future of Education Task Force Web Site
Office of the Executive Vice President and Treasurer
Steve Buckley
Chris Giles GIB 2/14/13 4/30/13 Completed
SEFaculty Professional Web Site (DrupalCloud)
Brain and Cognitive Sciences
Steve Buckley
Chris Giles GIB 2/14/13 2/26/13 Completed
SEKerberos Consortium Web Site (DrupalCloud)
Kerberos Consortium
Steve Buckley
Chris Giles GIB 3/4/13 3/5/13 Completed
CS *Streamlined walkins intake process
Barbara Goguen
Barbara Goguen
Chris Gresham
Replaced paper intake forms with iPad web. Helps automate the collection of key information, as well as the management of the queue when more than one customer is waiting.
GIB 9/15/11Key walkins staff start working with iPads and understanding applicability.
Decoupling walkins from repair center; rethinking approach
Closed out, change in focus
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 31 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
CS Service Portfolio Prototype
Barbara Goguen
Barbara Goguen
Pat Sheppard
IS&T staff are not sure of "who to go to for what", or what our service dependencies are. A complete listing of the services provided by IS&T (internal db with key contacts and descriptions of each service) will answer many of those questions.
11/1/11 11/1/12
Phase I: Prototype completed March 2012. Phase 2: exploration of the right tool to house and access the services information. (currently underway). Sponsor Meeting 8/22 to discuss next steps (see ITSM Tool Discovery project below)
Prototype completed. Next phase dependent on ITSM Tool Discovery (see below).
Completed
CS MITx Accessibility Marilyn Smith
Barbara Goguen
Mary Ziegler
Cannot apply same "brick and mortar" policies to online textbook copyright. Need guidelines for minimum things we can do now, and what should be planned for in future as MITx grows.
GIB 3/15/12 Completed
Initial meeting with Mary Z., OGC, Disability Services, and MITx. Need several additional conversations.
Have to be careful to walk the line between compliance and agility.
Completed
CS MIT 2030 Teaching & Learning Spaces
Dan Hastings, Marty Schmidt, Christine Ortiz
Barbara Goguen
Oliver Thomas
Improve the use of space to facilitate new ways of teaching and learning.
GIB Completed Report should be going to sponsors soon.
Completed
CSTelepresence Equipped Conf Rooms as a Service
Steve Gass & Barbara Goguen
Barbara Goguen
Oliver Thomas?
Success will mean two well equipped, publicly schedulable rooms will get used for high quality video conferencing to support the mission and work of MIT.
GIB 3/26/12 1/31/13
Documentation that summarizes the rooms and services, as well as how to reserver and prepare can be found at https://kb.mit.edu/confluence/display/mitcontrib/How+to+plan+your+video+call+for+Cisco+TelePresence+units.
To date, telepresence use has relied heavily on hand-‐holding from back end service providers. This project should move us toward a more scalable support.
Completed
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 32 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
CS/OI ITSM Tool DiscoveryBarbara Goguen and Mark Silis
Barbara Goguen and Mark Silis
Pat Sheppard
Currently staff involved with day-‐to-‐day operations and support do not work in a unified system where the processes are clearly understood and consistent. This project will evaluate IT Service Management tools that can facilitate collaboration across teams within the same areas as well as across the organization.
GIB 8/29/12 10/31/12
Completed. Just working out final contract and licensing costs.
8/29: BMC overview 9/20: BMC use cases 9/27: Sponsor meeting 9/28: Gartner consult (3rd party CMDB viewers) 10/1: NEU demo TBD: Gartner consult 10/9: ServiceNow overview 10/15: ServiceNow use cases 10/22: Gartner consult (3rd party request management front ends) 10/31: Final recommendation 11/7: Sponsor meeting
Evaluation completed. Sponsor meeting rescheduled for 11/7/12. Next steps: business case that includes clear support and maintenance plan including resources needed (12/15/12). Contact vendors for initial licensing proposals (to include professional services and any additional tools).
Completed
OI
OI: Provision MITnet with Border Protection Devices (FW, IDS, IPS). Handle: BORDERPROTECTION
ITGC Mark Silis Mike Halsall BP will provide us with the eventual possibility of seeing how MITnet is being used, a capability to detect anomalous behavior from on-‐campus, and even possibly the ability to block or reduce the risk due to suspicious traffic from off-‐campus.
HW Cap:$799k; SW: $30k p.a.; SWEB: $30k (installation, configuration, tuning, logging)
Oct '10 Aug '11 Oct '12 In operation but with a reduced level of networks visible.
Completed
OI
OI: Provision IST Security efforts with a modern log management and analysis capability. Handle : SPLUNK
ITGC Mark Silis Mike Halsall IST Security will be more efficient and effective in their response to issues reported to them, or detected by BP (possible future use)
HW: $0 (VMs); SW: $10k license, $12k p.a.; SWEB: $10k (installation, configuration, interfacing, analysis)
Oct '10 Aug '11 Oct '12 In operation but with a subset of optimal data feeds.
Completed
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 33 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
OI
OI: Housing Analog Project
Mark Silis Mark Silis Shaun Palma This will enable IS&T to remove analog lines from in dorm rooms.
Wiring Cost -‐ $75,000.00, Funded by IS&T. FTE in FY12 -‐ 10%, Total FTE 10%.
7/1/11 4/13/12 9/1/12 Planning for removal of Anaolg from Dorm Rooms by Sep
Completed
OI
OI: Unity Transition Mark Silis Mark Silis Dennis Baron Standardize on a single messaging service for MIT telephones allowing ease of future upgrades and feature enhancements.
Capital: {cost of 2 Cisco MCS servers} SW: {cost of Cisco Unity Connection Licenses} FTE: 3 Maint: {cost of additional licenses}
1/3/11 8/31/11 10/1/12 Call tree migration (3 month work once PO is issued) from Octel/Iperia to Unity
Completed
OI
OI: Building 10 Cable Renewal
Mark Silis Mark Silis Robert Lanigan
Will provide robust network for IS&T services. It will increase reliability and reduce length of any downtime.
Wiring Cost -‐ $750,000.00, Equipment Cost -‐ $475,000.00, Construction Cost -‐ $300,000.00, Funded by IS&T. FTE for FY12 -‐ 20%, Total FTE -‐ 30%.
5/1/11 8/20/12 12/31/12 VOIP cutover completed November 2012. Demo of old cabling completed December 2012. Project Completed>
Completed
OI
OI: Identity Life Cycle Discovery
Mark Silis Mark Silis Taeminn Song
Understand the current state of Identity life cycle management at MIT
GIB: .1 FTE 12/1/10 6/29/12 Complted phase. waiting on next step after AC presentation
When approval is made, a new implementation project will be defined
Completed
FY 13 Project Listing by Operational Area
DetailFY2013 IS&T Project Report -‐ April.xlsx Page 34 of 34
modified by: D. Segaloffmodified on: 3/21/2013
Area
Project (if a priority project add an
asterisk) SponsorAssociate Director
Project Manager
Business Impact (Problem This Will Solve)
Budget (SWD To Start) or GIB
Project Start date
Project End Date
Revised Project End Date Upcoming Key Milestones
Issues (most critical)
Risks (most critical)
Status (Green,
Yellow, Red)
OI
OI: Managed Desktop -‐ Casper Installation and Rollout
Mark Silis Mark Silis Sar Haidar The scope of this project is to improve efficiencies and customer satisfaction for our Mac customers by automating inventory collection, alerting and software deployment
Capital: $38,450 for SW and $2,156 for HW Install FTE:2, Rollout SWEB: 696 hours $22,000, Maintenance $20,800
7/1/11 11/11 (Install)
6/30/12 Completed: all new machines have Casper as part of the base image (customers need to opt out)
Completed
OI
OI: SAP Job Scheduler Outsourcing
IS&T ADs Mark Silis Sophie Wong Evaulate alternatives for dailyoperations of batch jobs
GIB: 6/2/12 12/31/12 2/28/13 (Phase 2 -‐ scope increased to include negotiation phase)
none
Completed