FYs 2018 & 2019 Budget PresentationDecember 15, 2016
Budget Calendar
12.15.16 Budget PresentationPg 1
Tasks October November December January February March April May June July August
Budget Development
Departmental Budget
Proposal Development
Commission Budget
Priority Discussion
City Work Order
Development
Commission Budget
Proposal Discussions
Commission Budget
Proposal Approval
Budget Submittal to
Controller
Budget Negotiations
Mayor's Budget Office
Negotiations
Board of Supervisors
Budget Negotiations
Budget Finalization
Board of Supervisors
Budget Adoption
Mayor Signs Budget
Fund Availability
SFPL Budget by Division
12.15.16 Budget PresentationPg 2
Administration$16.01 13%
Community Programs & Partnerships
$3.57 3%
Main$18.86 15%
Main-Youth Services$2.17 2%
Branch$23.18 18%
Branch-Youth Services$6.43 5%
Collections & Technical Services (including Collections)
$21.23 17%
IT $11.52
9%
Facilities$18.27 14%
Facilities-Capital Projects
$4.77 4%
FY 17 BUDGET
$126.01M
* Budget in millions
Branch Budget Samples
12.15.16 Budget PresentationPg 3
Branch Size
Classification Branch Library
2016
Annualized
FTE Count &
Statistics
2017
Annualized
FTE Count &
Operating Hrs
Est FY 17
Annualized
Labor Cost(salary & benefits)
Small Eureka Valley
Total Weekly Hours of Operation 45 55
Library Visits 137,867
Reference Questions 23,524
Total Questions 49,629
Circulation 201,420
3632 Librarian II 1.00 1.00 $138,830
3632 Librarian II - Youth 0.00 0.00 $0
3630 Librarian I 0.50 1.00 $126,635
3630 Librarian I - Youth 1.00 1.00 $126,635
3618 Library Technical Assistant II 1.00 1.00 $119,161
3616 Library Technical Assistant I 0.00 0.50 $55,351
3610 Library Assistant 1.00 1.00 $95,994
3602 Library Page 1.00 1.50 $122,989
Eureka Valley Labor Totals 5.50 7.00 $785,595
6,465
$26.07
$168,543
$954,137
Eureka Valley Branch Gross Square Feet
Facilities FY 17 Average Operation Cost Per Square Foot
Total Eureka Valley Branch Facilities Operation Cost
Total Eureka Valley Branch Labor & Facilities Operation Costs
Branch Budget Samples
12.15.16 Budget PresentationPg 4
Branch Size
Classification Branch Library
2016
Annualized
FTE Count &
Statistics
2017
Annualized
FTE Count &
Operating Hrs
Est FY 17
Annualized
Labor Cost(salary & benefits)
Medium Western Addition
Total Weekly Hours of Operation 50 50
Library Visits 170,278
Reference Questions 16,449
Total Questions 64,480
Circulation 304,329
3632 Librarian II 1.00 1.00 $138,830
3632 Librarian II - Youth 0.00 0.00 $0
3630 Librarian I 1.50 1.50 $189,952
3630 Librarian I - Youth 1.00 1.50 $189,952
3618 Library Technical Assistant II 1.00 1.00 $119,161
3616 Library Technical Assistant I 0.50 0.50 $55,351
3610 Library Assistant 1.00 1.00 $95,994
3602 Library Page 2.50 2.50 $204,981
Western Addition Labor Totals 8.50 9.00 $994,222
8,000
$26.07
$208,560
$1,202,782
Facilities FY 17 Average Operation Cost Per Square Foot
Western Addition Branch Gross Square Feet
Total Western Addition Branch Facilities Operation Cost
Total Western Addition Branch Labor & Facilities Operation Costs
Branch Budget Samples
12.15.16 Budget PresentationPg 5
Branch Size
Classification Branch Library
2016
Annualized
FTE Count &
Statistics
2017
Annualized
FTE Count &
Operating Hrs
Est FY 17
Annualized
Labor Cost(salary & benefits)
Large 1-Floor Ortega
Total Weekly Hours of Operation 50 50
Library Visits 337,480
Reference Questions 24,313
Total Questions 79,348
Circulation 534,938
3632 Librarian II 1.00 1.00 $138,830
3632 Librarian II - Youth 0.00 0.00 $0
3630 Librarian I 1.00 1.00 $126,635
3630 Librarian I - Youth 2.00 2.00 $253,269
3618 Library Technical Assistant II 1.00 1.00 $119,161
3616 Library Technical Assistant I 1.00 1.00 $110,703
3610 Library Assistant 1.50 1.50 $143,991
3602 Library Page 4.00 4.00 $327,970
Ortega Labor Totals 11.50 11.50 1,220,559
9,300
$26.07
$242,451
$1,463,010
Ortega Branch Gross Square Feet
Facilities FY 17 Average Operation Cost Per Square Foot
Total Ortega Branch Facilities Operation Cost
Total Ortega Branch Labor & Facilities Operation Costs
Branch Budget Samples
12.15.16 Budget PresentationPg 6
Branch Size
Classification Branch Library
2016
Annualized
FTE Count &
Statistics
2017
Annualized
FTE Count &
Operating Hrs
Est FY 17
Annualized
Labor Cost(salary & benefits)
Large 2-Floor Mission
Total Weekly Hours of Operation - Adult 55 55
Total Weekly Hours of Operation - Children's 55 55
Library Visits 240,988
Reference Questions 20,097
Total Questions 82,187
Circulation 345,817
3632 Librarian II 1.00 1.00 $138,830
3632 Librarian II - Youth 1.00 1.00 $138,830
3630 Librarian I 2.50 2.50 $316,587
3630 Librarian I - Youth 1.50 1.50 $189,952
3618 Library Technical Assistant II 1.00 1.00 $119,161
3616 Library Technical Assistant I 1.00 1.00 $110,703
3610 Library Assistant 3.50 3.50 $335,979
3602 Library Page 3.50 3.50 $286,974
Mission Labor Totals 15.00 15.00 $1,637,015
10,479
$26.07
$273,188
$1,910,203
Mission Branch Gross Square Feet
Facilities FY 17 Average Operation Cost Per Square Foot
Total Mission Branch Facilities Operation Cost
Total Mission Branch Labor & Facilities Operation Costs
Budget Background & Climate
• Rolling two-year budget– FY 18: July 1, 2017 – June 30, 2018
– FY 19: July 1, 2018 – June 30, 2019
• Library Preservation Fund (LPF) December 2016 estimates:– FY 18: $132.52, $4M > FY 18 approved LPF funding of $128.51M
– FY 19: $138.88
• LPF Fund Balance: $29.1M
• Current budget unknowns:– State’s budget estimates
– Labor MOU negotiation impact
– Departmental Work Order Agreement changes
– Federal Administration change impact on local funding
12.15.16 Budget PresentationPg 7
Budget Background & Climate
• Mayor’s Strategic Priorities:– Residents and families that thrive
– Clean, safe, and livable communities
– A diverse, equitable, and inclusive city
– Excellent city services
– A city and region prepared for the future
• Mayor’s budget instructions:– General Fund (GF) departments should propose reductions &
revenue equal to 3% of GF support annually
– Departments should not increase funded FTEs
– Enterprise/Self-Supporting departments must absorb all cost increases
12.15.16 Budget PresentationPg 8
Premier Urban
Library
Partnerships for Excellence
Literacy & Learning
Youth Engagement
Organizational Excellence
Digital Strategies
Facilities Maintenance & Infrastructure
SFPL Strategic & Budget Priorities
Strategic Priorities: Premier Urban Library
12.15.16 Budget PresentationPg 10
Note: the budget proposals are preliminary estimates and subject to change. Proposals are additive to the baseline budget. Total budgets, including the budget proposals will be presented in January 2017.
Strategic Priority
Category Proposal Title Summary Description
One-time or
On-going
FY 18 Proposed
Investment Amt
FY 19 Proposed
Investment Amt
Premier Urban Library
Invest in At the Library
printing and advertising
Increase printing cost allocation for At
the Library and invest in distribution
costs through SF Print Media to include
as an insert in newspaper delivery On-going 75,000 -
Increase funding for
exhibition and marketing
graphics
Increase funding for exhibition and
marketing graphics to cover rising
graphics costs and increasing needs for
large scale signage and printing On-going 10,000 -
Grand Total 85,000 -
Strategic Priorities: Literacy & Learning
12.15.16 Budget PresentationPg 11
Note: The approved FY 18 budget already included enhancements to the collections budget, totaling $0.73M vs. FY 17.
Strategic Priority
Category Proposal Title Summary Description
One-time or
On-going
FY 18 Proposed
Investment Amt
FY 19 Proposed
Investment Amt
Literacy & Learning Enhance adult collections
4% physical collections increase; 15% eCollections increase
annually for adult collections On-going - 1,009,869
Enhance youth collections
5% physical collections increase annually for youth
collections On-going - 128,959
Add library technical
assistant oversight and
supervision in four branch
libraries
Add four new full time 3618 Library Technical Assistant II
positions to the following four branch libraries: Anza, Merced,
Noe Valley, and Potrero to ensure increased direct
supervision of Circulation staff at these branch libraries On-going 372,209 111,179
Add branch temporary
salaries
Increase the Branch Division Temporary Salaries budget to: 1.
support the increased number of public service hours in the
neighborhood branch libraries and 2. support training hours
for part-time staff in the Branch Division On-going 60,187 -
Add library technical
assistant capacity at the Main
Add one new full time 3618 Library Technical Assistant II
position for the 3rd Floor, Main Library to enhance public
services needs in General Collections & Humanities Center as
well as the International Center, the African American Center,
the Filipino American Center, and the Chinese Center On-going 93,822 28,025
Invest in financial literacy
program support
Continue the Library’s Financial Literacy Initiative begun in
2015, by providing support for workshops and counseling
services that help San Francisco residents better understand
personal finance and assist library users with creation of
saving plans, retirement plans, getting out of debt, and more
so that they may build a healthier financial future On-going 25,000 -
Expand mobile wireless
lending program to Career
Online High School
participants
Increase Career Online High School participation by
expanding the mobile wireless lending program One-time 16,700 - On-going 6,059 -
Grand Total 573,977 1,278,032
Strategic Priorities: Youth Engagement
12.15.16 Budget PresentationPg 12
Strategic Priority
Category Proposal Title Summary Description
One-time or
On-going
FY 18 Proposed
Investment Amt
FY 19 Proposed
Investment Amt
Youth Engagement
Refresh and update the play-to-learn
furnishings system wide
Increase annual maintenance funding for the
paly-to-learn furnishings of 11 systems On-going 70,000 -
Expand SAT preparation services for
high school students
Increase SAT prep funding to meet patron drop-
in assistance needs in addition to current SAT
preparation courses On-going 12,000 -
Grand Total 82,000 -
Strategic Priorities: Digital Strategies
12.15.16 Budget PresentationPg 13
Strategic Priority
Category Proposal Title Summary Description
One-time or
On-going
FY 18 Proposed
Investment Amt
FY 19 Proposed
Investment Amt
Digital Strategies Complete City Fiber expansion program
Complete the City Fiber expansion program to
the final four branch locations One-time - 184,800
Refresh audio visual equipment system
wide
Begin regular analog audio visual equipment
refresh program at the Main and branches.
Annually four locations will be upgraded over
three fiscal years One-time 180,000 180,000
Refresh assistive technology at the Main
Library
Refresh seven assistive technology (AT) work
stations at the Main Library, including hardware
and software. This would build on the AT
refresh and expansion built into the FY 17
budget for the branches One-time 143,000 -
Add two laptop lending kiosks annually
to branches
Continue the expansion of the lending kiosk
program by adding two kiosks annually to
branches over an eight-year period One-time 117,600 117,600
Upgrade library recording equipment
Purchase upgraded camera and recording
equipment for expanded media services capacity
for programming One-time 59,800 -
Upgrade Techmobile wireless
connectivity
Upgrade the Techmobile wireless connectivity
to allow more patrons to have faster, more
reliable internet access, allowing the Techmobile
to provide more complex programming One-time 12,000 - On-going 1,500 -
Grand Total 513,900 482,400
Strategic Priorities: Partnerships for Excellence
12.15.16 Budget PresentationPg 14
The proposed budget will also maintain funding for key work orders
• Arts Commission & DCYF:o Writers Corps o Youth Works
• Recreation & Parks:o Landscape serviceso Summer Learning coordination
• Real Estate Department:o Enhanced custodial resources
• Homeless Services & Public Health:o Social Workero Health & Safety Associates
• Public Works:o Steam cleaningo Building repair
Strategic Priority
Category Proposal Title Summary Description
One-time or
On-going
FY 18 Proposed
Investment Amt
FY 19 Proposed
Investment Amt
Partnerships for
Excellence Invest in the Civic Center Commons
The public spaces linking Market Street to City Hall are becoming
known as the Civic Center Commons. The Library is one of several
City departments investing in shared activation efforts and deploying
new strategies for this public space. The Art-LIZ (Living Innovation
Zone) project between the Asian Art Museum and the Library is one
example On-going 100,000 -
Grand Total 100,000 -
Strategic Priorities: Organizational Excellence
12.15.16 Budget PresentationPg 15
Strategic Priority
Category Proposal Title Summary Description
One-time or
On-going
FY 18 Proposed
Investment Amt
FY 19 Proposed
Investment Amt
Organizational
Excellence Add HR recruitment capacity
Add one new full time 1244 Senior Personnel Analyst to assist with processing
growing SFPL workforce and increased workload due to the decentralization
of personnel duties from the Department of Human Resources On-going 159,345 -
Create IT systems & servers manager
capacity
Add one new full time 1043 Information Services Engineer-Senior to respond
to growing IT service demands that necessitate splitting the Systems &
Networks unit into two specialized units: Systems & Servers, and Networks &
Security. Specialized units allow for management of stable infrastructure,
technology growth, server support & management, technology asset
management, IT security, and managing 1 Gig network On-going 149,519 44,661
Add HR payroll processing capacity
Add one new full time 1222 Senior Payroll & Personnel Clerk to assist with
processing a growing SFPL workforce and increased workload due to the
decentralization of payroll duties from the Department of Human Resources On-going 117,780 -
Add delivery services working
supervisor capacity
Add one new full time 7215 General Laborer Supervisor I to serve as a working
supervisor to provide on-site supervision of six delivery services truck drivers
and provide additional driving capacity for materials delivery system wide for
SFPL On-going 102,968 30,757 Add media production capacity for
public programming
Add one new full time 1767 Media Programming Specialist to meet the
growing demand for video and audio production services for the public On-going - 89,476
Grand Total 529,612 164,894
Strategic Priorities: Facilities Maintenance & Infrastructure
12.15.16 Budget PresentationPg 16
Strategic Priority
Category Proposal Title Summary Description
One-time or
On-going
FY 18 Proposed
Investment Amt
FY 19 Proposed
Investment Amt
Facilities Maintenance &
Infrastructure
Implement Main Library elevator repair
and/or replacement program
Implement an elevator repair/replacement program, including the
required upgrade of the fire life safety system for the Main Library,
per elevator study recommendations One-time 2,000,000 2,500,000
Install compact shelving system and air
handling system at 750 Brannan Street
Install compact shelving system at 750 Brannan Street for History
Center and Brooks Hall collections materials as well as air handling
system improvements for History Center collections One-time 2,000,000 -
Replace Main Library heat exchangers and
filter banks
Replace the heat exchange and filter banks in the two fan rooms at the
Main Library to address reliability and end of useful life issues for a
system that has been subject to marine air in the Bay Area and would
be approximately 23 years old in FY 19 One-time - 500,000
Add custodial support
Add three new full time 2708 Custodians to align with the Custodial
Taskforce recommendations for FY 18 & FY 19 On-going 210,483 112,075
Scope and begin replacement of air
handling systems at the Main Library
Scope, design and begin the replacement of air handling systems at the
Main Library, which are nearing end of service life at 20 years old.
Current systems are designed to operate on obsolete refrigerants.
Implementation of air handing systems replacement will be budgeted
over multiple budget cycles One-time 150,000 -
Add engineering support
Add one new full time 7334 Stationary Engineer to provide system
wide engineering services On-going 101,355 30,275
Add buildings and grounds patrol support
Add one new full time 8207 Buildings & Grounds Patrol Officers to
continue to focus on system wide safety and security needs On-going - 77,096
Replace two outdated vehicles
Replace Custodial Services' 20 yr. old van in FY 18 and Engineering
Services' 17 yr. old truck in FY 19 with fuel efficient vehicles One-time 40,000 50,000
Grand Total 4,501,838 3,269,446
Strategic Priorities: Summary of Proposed Investments
12.15.16 Budget PresentationPg 17
Strategic Priority Category
One-time or
On-going
FY 18 Proposed
Investment Amt
FY 19 Proposed
Investment Amt
Premier Urban Library On-going 85,000 -
Premier Urban Library Total 85,000 -
Literacy & Learning One-time 16,700 -
On-going 557,277 1,278,032
Literacy & Learning Total 573,977 1,278,032
Youth Engagement On-going 82,000 -
Youth Engagement Total 82,000 -
Digital Strategies One-time 512,400 482,400
On-going 1,500 -
Digital Strategies Total 513,900 482,400
Partnerships for Excellence On-going 100,000 -
Partnerships for Excellence Total 100,000 -
Organizational Excellence On-going 529,612 164,894
Organizational Excellence Total 529,612 164,894
Facilities Maintenance & Infrastructure One-time 4,190,000 3,050,000
On-going 311,838 219,446
Facilities Maintenance & Infrastructure Total 4,501,838 3,269,446
Grand Total 6,386,326 5,194,773
Other Budget Considerations & Next Steps
Other Considerations
• Branch capital projects
• Public service staffing study
• Radio frequency identification project
Next Steps:
• January: Library Commission budget proposals review
• February: Library Commission budget approval
• February: Library budget submittal to Controller & Mayor
12.15.16 Budget PresentationPg 18
Budget Calendar
12.15.16 Budget PresentationPg 19
Tasks October November December January February March April May June July August
Budget Development
Departmental Budget
Proposal Development
Commission Budget
Priority Discussion
City Work Order
Development
Commission Budget
Proposal Discussions
Commission Budget
Proposal Approval
Budget Submittal to
Controller
Budget Negotiations
Mayor's Budget Office
Negotiations
Board of Supervisors
Budget Negotiations
Budget Finalization
Board of Supervisors
Budget Adoption
Mayor Signs Budget
Fund Availability