GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 1 of 159
GAIL (INDIA) LIMITED 16, GAIL BHAWAN, Bhikaji Cama Place,
R. K. Puram, NEW DELHI (INDIA)
E-TENDER NO. 8000005216
BIDDING DOCUMENT FOR
HIRING OF SERVICES FOR DETAILED ROUTE
SURVEY AND OBSTACLES PERMISSION FOR
SURAT-PARADIP PIPELINE PROJECT
OPEN DOMESTIC COMPETITIVE BIDDING (ODCB)
THROUGH E-TENDERING
Issued by
GAIL (India) Limited (A Government of India Undertaking)
A Maharatna Company
16, Bhikaiji Cama Place, R. K. Puram, New Delhi – 110 066
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 2 of 159
SECTION - I
NOTICE INVITING TENDER
(NIT)
&
INVITATION FOR BIDS (IFB)
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 3 of 159
GAIL (India) Limited
(A Govt. of India Undertaking)
NOTICE INVITING TENDER
(OPEN DOMESTIC COMPETITIVE BIDDING)
GAIL (India) Limited invites bids from eligible bidders for Hiring of Services for
Detailed Route Survey and Obstacles Permission as detailed below:
Sl.
No.
E-tender
No.
IFB and Bid
Document available
on website from
Date of Pre Bid
Meeting
Last date & time
for submission of
Bid
1 8000005216 19.03.2013 01.04.2013 at 1100
Hours (IST) at GAIL,
New Delhi
23.04.2013 at 1400
Hours (IST)
For further details, please visit our e-tender website (https://etender.gail.co.in) and Tender
website (http://www.gailtenders.in) and Govt. website (http: //www.tenders.gov.in &
http://eprocure.gov.in).
For any queries, bidders may contact General Manager (C&P), GAIL (India) Limited, New
Delhi, 16, Bhikaiji Cama Place , New Delhi – 110066, Phone : 00-91-11-26182955 Extn
6703/6707/6728; e-mail: [email protected]/ [email protected]/
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 4 of 159
GAIL (India) Limited (A Govt. of India Undertaking)
16, GAIL Bhawan, Bhikaiji Cama Place, R. K. Puram, New Delhi -66 (India)
INVITATION FOR BID (IFB)
Ref.: GAIL/ND/C&P/PROJ/SURVEY/SPPL/12-027 Date: 19.03.2013
To,
M/s...................................................
Sub: Hiring of Services for Detailed Route Survey and Obstacles Permission for
Surat-Paradip Pipeline Project
Dear Sirs,
1.0 GAIL (India) Limited, New Delhi, invites bids through e-tendering on Open
Domestic Competitive Bidding basis for Hiring of Services for Detailed Route
Survey and Obstacles Permission for Surat-Paradip Pipeline Project, under
single stage two e-envelopes system from competent agencies meeting the Bidder’s
Eligibility Criteria as stated in the detailed Bid Document attached. Bids, submitted
on line shall only be considered for processing.
2.0 The brief description of the project is as under:
The scope of work shall include detailed route survey of Surat-Paradip pipeline
which includes reconnaissance survey, centerline survey, population density
index survey, cadastral survey, preparation of 3 (i) notification as per P&MP
Act 1962, soil investigation and corrosion survey, preparation of route in
different scales, preparation of site map for obstacle crossing and cross section
drawing etc. and to obtain permission / NOC for obstacle crossing from
respective statutory authorities.
The total job is divided in following four sections:
Section Description Length in
Km.(Approx.)
Obstacle Crossings
I Pipeline passing through
Gujarat &
Maharashtra (Distt. Surat, Valsad,
Nandurbar, Dhule,
Jalgaon & Buldhana )
447 Railway-5
NH-5
SH-15
ODR-104
Rivers-17
Canals & Nalah-32
Forest stretch-6.42 Km
II Pipeline passing through
Maharashtra
(Distt. Akola, Amravati,
Wardha, Nagpur,
399 Railway-9
NH-5
SH-21
ODR-92
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 5 of 159
Section Description Length in
Km.(Approx.)
Obstacle Crossings
Bhandra & Gondia) Rivers-15
Canals & Nalah-63
Forest Stretch-12.82 Km
III Pipeline passing through
Chhattisgarh
(Distt. Rajnandgaon,
Durg, Raipur &
Mahasamund)
227 Railway-3
NH-4
SH-5
ODR-90
Rivers-11
Canals & Nalah-46
Forest Stretch-22.19 Km
IV Pipeline passing through
Odisha (Distt. Nuapada,
Bargarh, Balangir,
Sonepur, Sambalpur,
Angul, Dhenkanal,
Jajpur, Kendrapada &
Jagatsinghpur )
467 Railway-7
NH-6
SH-2
ODR-145
Rivers-15
Canals & Nalah-70
Forest Stretch-1.5 Km
Note: Length and crossing details mention above are tentative subject to variation
3.0 BID EVALUATION CRITERIA (BEC):
3.1 TECHNICAL CRITERIA:
The bidder should be a reputed Company in the field of pipeline survey and
shall meet the following criteria.
3.1.1 Technical Criteria
A. Bidder must have completed “Detailed route survey for Gas/Oil
pipelines which includes table top study, reconnaissance survey,
centerline survey, population density index survey, cadastral survey, soil
investigation and corrosion survey etc.” for a cross country pipeline
having minimum length or contract value in single order as detailed
below during any of the last 7 (Seven) years to be reckoned from the due
date of bid submission.
Section Length in
Km.
(Approx.)
Requirement of Minimum Length (in km)
or contract order value (Rs. in Lakh)
surveyed under single work order for
Detail Survey Work
I 447 224 or 69
II 399 199 or 62
III 227 114 or 35
IV 467 234 or 72
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 6 of 159
Note: In case bidder quotes for more than one (01) section, the
requirement of Minimum Length or contract order value under
single order shall be on cumulative basis for the quoted
sections.
B. Bidder must have experience of developing Arc GIS module for cross
country Gas / Oil pipeline. Bidders not having experience to develop
Arc GIS / LIS module for Gas / Oil pipeline, may submit an agreement /
tie-up with suitable agency having experience to develop Arc GIS / LIS
module, along with the bid.
C. The bidder should have experience of obtaining obstacles crossing
permission of State Highways/ Roads/ Canals/ Other water bodies etc.
for Oil/Gas Cross Country pipelines containing at least one no. of
National Highways/Railway/Forest in any of the preceding 07 (seven)
years, to be reckoned from the date of submission of bid which should
be as an exclusive Work Order or in Composite Work Order involving
detailed route survey & permission of crossings as mentioned above.
The minimum work order value executed by bidder for obtaining
permission should be as follows:
Section Length in
Km.
(Approx.)
Requirement of Minimum contract value
(Rs. in Lakh) for permission work under
single order for crossing permission
I 447 38
II 399 43
III 227 32
IV 467 49
Note: In case bidder quotes for more than one (01) section, the
requirement of Minimum contract order value under single order shall
be on cumulative basis for the quoted sections.
3.2 FINANCIAL CRITERIA:
3.2.1 Turnover
The minimum Annual Turnover of the Bidder as per their audited financial
results in any one of the three preceding financial years shall be as under:
Section Minimum Annual Turnover Requirement [in Rs.]
I 7,107,600.00
II 6,997,600.00
III 4,466,400.00
IV 8,082,900.00
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 7 of 159
3.2.2 Net worth
Net worth of the Bidder shall be positive as per the last audited financial
statement.
3.2.3 Working capital
The minimum working capital of the Bidder as per the last audited financial
statement shall be as under:
Section Minimum Working Capital Requirement [in Rs.]
I 1,421,500.00
II 1,399,500.00
III 893,300.00
IV 1,616,600.00
If the bidder's working capital is inadequate, the bidder should supplement this
with a letter from bidder's bank, having net worth not less than Rs. 100 Crores
conforming the availability of line of credit to cover the inadequacy of above
working capital requirement.
3.2.4 In case bidder quotes for more than one (01) section, the requirement of
Minimum Annual Turnover and Working Capital shall be on cumulative basis
for the quoted sections.
3.3 Documents Required:
3.3.1 Documents required to be submitted by bidder along with the bid for qualification of
BEC:
The bidder shall furnish following documentary evidence in support BEC
(Technical):
(i) Details of Similar Works / Services in past 07 (seven) years and certification
from a Statutory Auditor /Chartered Accountant (if audit of account is not done
as per law/ jurisdiction)
(ii) Copy of Work order along with SOR, copy of document(s) clearly indicating
the executed length of pipeline survey or certificate from client clearly
indicating the executed length of pipeline survey, copy completion certificate
and copy of “Experience Certificate for Development of Arc GIS / LIS
Module for Gas / Oil pipeline” or Notarised copy of agreement / tie-up with
the agency having experience to develop Arc GIS /LIS Module for Gas / Oil
Pipelines, in proof of their meeting the criteria along with the bid to establish
his experience and track-record for meeting BEC.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 8 of 159
The bidder shall furnish following documentary evidence in support BEC
(Financial):
(iii) Audited Financial Statements, including Balance Sheets, Profit & Loss
Account for last three preceding financial years
3.3.2 Following formats are to be submitted by bidder certified by their Statutory
Auditor/Chartered Accountant (if audit of account is not done as per law/
jurisdiction) along with the bid:
i) Format-3A “Covering letter from Statutory Auditor/ Chartered Accountant”
ii) Format- 3B “Details of Financial Capability of the bidder.
iii) Format-8A “Details of Similar Supply of Goods in past seven years and
certification from a Chartered Accountant (Applicable for cases where
bidder’s account are not audited by Statutory Auditor as per Law /
Jurisdiction)
OR
iv) Format-8B “Details of Similar Supply of Goods in past seven years and
certification from a Statutory Auditor who audits Annual accounts of bidder”.
In absence of requisite documents GAIL reserves the right to reject the Bid without
making any reference to bidders.
Bidder should ensure submission of complete information / documents in the first
instance itself. Evaluation may be completed based on the details so furnished without
seeking any subsequent additional information. Subsequent to submission of bid,
bidders are not allowed to change the price or substance of the bid, i.e. scope of work,
specifications, delivery schedule, completion period, etc., including modification of
the bid, to meet the BEC of the tender.
3.3.3 General:
(i) A job completed by a bidder as a sub-contractor shall be considered for the
purpose of meeting the experience criteria of BEC subject to submission of the
following documents for the purpose of meeting BEC of the tender:
(a) Notarized Copy of Work Order along with SOR issued by main
contractor.
(b) Notarized Copies of Completion Certificates from the End-User /
Owner and also from the main contractor. The Completion Certificates
shall have details like Work Order no. & date, brief scope of work,
ordered & executed value of the job, completion date, etc.
(ii) Experience of a consortium member, if such a member has executed earlier a
job within its scope as a member of the consortium, which is required as
experience as per the qualification criteria in a clause no. 3.1 will be
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 9 of 159
considered. Appropriate documentary evidence to establish is to be submitted
towards such experience.
(iii) Bidder shall remain single-point responsible for project management and
execution of complete scope covered in the tender.
3.4 Bidder shall not be affiliated with a firm or entity, (i) that has provided consulting
services related to works to employer during preparatory stages of works or of the
period of which the work form a part, or (ii) that has been hired (or proposed to be
hired) by the employer as Engineer / Consultant for the contract.
4.0 DETAILS OF BID DOCUMENT:
4.1 Bid Document no. 8000005216
(Ref.: GAIL/ND/C&P/PROJ/SURVEY/SPPL/12-027)
4.2 Type of Tender Open Domestic Competitive Bidding (ODCB) basis
through e-Tendering
4.3 Bid Document on
Website
From 19.03.2013 to 23.04.2013
4.4 Tender Fee (Non-
refundable)
For Indian Bidders: Rs. 3,000.00
4.5 Date, Time &
Venue of Pre-Bid
Meeting
at 1100 hrs.(IST) on 01.04.2013
GAIL (India) Ltd., 16, Bhikaiji Cama Place, R. K.
Puram, New Delhi-110066
4.6 Due date and time
for submission of
the bid
Latest by 1400 hrs. (IST) on 23.04.2013
4.7 Date, time and
Venue of opening
of Un-priced Bids
At 1500 hrs. (IST) on 23.04.2013
GAIL (India) Ltd., 16, Bhikaiji Cama Place, R. K.
Puram, New Delhi-110066
(If the particular day happens to be a declared holiday in
GAIL, Delhi, the next working day shall be considered)
4.8 Completion
Period
Completion period shall be as per Annexure- VII to
Special Conditions of Contract (SCC).
4.9 Bid security/EMD
Section Amount
Section-I Rs. 2,84,300.00 (Indian Rupees
Two Lakh Eighty Four Thousand
Three Hundred only)
Section-II Rs. 2,79,900.00 (Indian Rupees
Two Lakh Seventy Nine Thousand
Nine Hundred only)
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 10 of 159
Section-III Rs.1,78,700.00 (Indian Rupees
One Lakh Seventy Eight Thousand
Seven Hundred only)
Section-IV Rs. 3,23,300.00 (Indian Rupees
Three Lakh Twenty Three
Thousand Three Hundred only)
Note: In case bidder is quotes for more than one (01)
item, the requirement of EMD / bid security shall be on
cumulative basis for the quoted items of tender.
Bid security/EMD shall be furnished in physical form as
per Clause 14 of Instructions to Bidders
4.10 Contact person GAIL (India) Limited
16, Bhikaiji Cama Place,
R. K. Puram,
New Delhi – 110066
Shri Kunal Kumar Ghosh,
Chief Manager (C&P)
Ph: +91-11-26182955 Extn: 6707
Fax: +91-11-26185941 Extn: 02580
E-mail: [email protected]
Shri Shailendra Chaurasia,
Manager (C&P)
Ph: +91-11-26182955 Extn: 6728
Fax: +91-11-26185941 Extn: 08140
E-mail: [email protected]
If any of the days specified above for pre-bid meeting and un-priced bid opening,
happens to be a holiday in GAIL, the next working day shall be implied.
5.0 Bidders are requsted to attend the Pre-Bid conference so that their queries, if
any, related to the tender Document, Scope of work and e-tendering can be
addressed during the meeting.
6.0 Bidders are required to submit the EMD of requisite amount in original in the
prescribed formats and in the manner prescribed in the bid document at the time of
bid submission in sealed envelope. However, if the bidder is unable to submit EMD in
original on the due date, they may upload a scanned copy of EMD while submitting
the bid electronically, provided the original EMD, copy of which has been uploaded,
is received by GAIL within 7 days from the date of un-priced bid opening, failing
which the bid will be rejected irrespective of their status/ranking in tender and
notwithstanding the fact that a copy of EMD was earlier uploaded by bidder.
MSEs (Micro or Small Enterprises) are also exempted from payment of EMD/ Bid
Security subject to provision of clause no. 43 of ITB.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 11 of 159
7.0 Apart from uploading of the offers / documents, following documents shall only be
submitted in original in physical form within 7 days from the date of un-priced bid
opening:
(i) Demand Draft towards Bid Document Fee.
(ii) Bid Security / EMD
(iii) Integrity Pact,
(iv) Power of Attorney,
(v) Formats to be submitted by bidder certified by their statutory auditor/ chartered
account (in case audit of account is not mandatory as per law) along with the
bid as specified in clause no. 3.3.2 of IFB.
8.0 Purchase preference to Central Public Sector Undertakings as admissible under the
prevailing Government of India policy shall be applicable.
9.0 This is a ZERO Deviation Bidding Document. Bidder is to ensure compliance of all
provisions of the Bidding Document and submit their bid accordingly. Bid with any
deviation to the bid conditions shall be liable for rejection.
10.0 Bid is to be submitted on our E-Tendering website ( https://etender.gail.co.in) .
GAIL will appreciate submission of offer based on the terms and conditions in the
enclosed Conditions of the Contract to avoid wastage of time and money in seeking
clarifications on commercial aspects of the offer.
11.0 The bid will be submitted in two parts as follows:
PART-I (UN-PRICED BID)
To be submitted on Tender Folders of e-tendering system. Un-priced bid must be
complete with all technical details along with all other required documents including
price schedule WITH PRICE BLANKED OUT, etc., duly filled in and signed with
seal. In addition documents as mentioned under Clause 7.0 above shall also be
submitted in physical form.
Documents are to be submitted in respective sub-folders as available in Tender
Document Folder of e-tendering system.
PART-II (PRICED BID)
To be submitted as an attachment in “Note & Attachment” tab of e-tendering portal.
Price bid should contain only the prices, without any condition whatsoever.
Bids complete in all respects should be submitted on or before last date and time of
Bid submission. The Bids submitted on line in GAIL’s E-tendering system will
only be considered for evaluation. Physical Bids sent through Fax/E-
mail/Courier/Post will not be accepted.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 12 of 159
12.0 Bids complete in all respects should submitted on or before due date and time of Last
date of Bid submission. Bids can not be submitted after the due date and time.
13.0 Bids should be valid for 3 (three) months from the bid due date.
14.0 Only the Bids submitted on our E-tendering system will be considered for evaluation.
15.0 Physical Bids sent through Fax/E-mail/Courier /Post will not be acceptable.
Bidder(s) are advised to quote strictly as per terms and conditions of the tender
documents and not to stipulate any deviations/exceptions.
16.0 GAIL reserves the right to accept or reject any or all tenders received at its absolute
discretion without assigning any reason whatsoever.
17.0 Class 3 digital signature with organisation name signed bids only shall be
accepted. Offers submitted with files digitally signed by other than Class 3 digital
signature shall be liable for rejection of bid.
18.0 BIDS FOR CONSORTIUM: NOT PERMITED
19.0 GENERAL
19.1 No extension in the bid due date/time shall be considered on account of delay in
receipt of any document.
19.2 Bidder can download the Bid Document from GAIL’s website
http://www.gailtenders.in or GAIL’s e-Tendering website https://etender.gail.co.in
or Govt. website http: //www.tenders.gov.in. However, bidders have to submit their
bids only through e-tendering website of GAIL. Only salient details of the bid
document shall be hosted on GAIL’s website http://www.gailtenders.in as the same is
for information only. For detailed bid document, bidder shall refer GAIL’s e-tender
website.
Corrigenda/Addenda, if any, shall also be available on the referred web sites. Further,
bidder shall give an undertaking on their letter head that the content of the bidding
document have not been altered or modified.
19.3 Payment of bid document fee shall be by Crossed Bank Draft from a first class
International Bank or an Indian Nationalized Bank or any schedule private bank, in
favour of GAIL (India) Limited, payable at New Delhi and the same shall be
submitted in physical form along with Bid Security. Demand Draft should be valid
for three months. The bid of any bidder shall be considered only if the bid is
accompanied by the prescribed bid document fee in the form of demand draft along
with Bid Security.
MSEs (Micro or Small Enterprises) are also exempted from payment of bid document
fee subject to provision of clause no. 43 of ITB.
In the event of this tender being cancelled, the Bid Document Fee will be refunded to
the concerned bidder.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 13 of 159
19.4 Bid document is non-transferable. Bids received from bidders in whose name Bid
Document fee has been submitted shall only be considered. Bidder must submit the
Bid Document Fee in their name. Bid Document Fee will be submitted by Bidders as
per Clause no. 4.4 above.
19.5 GAIL will not be responsible or liable for cost incurred in preparation & delivery of
bids, regardless of the conduct or outcome of the bidding process.
19.6 GAIL reserves the right to reject any or all the bids received at its discretion without
assigning any reason whatsoever.
* Please specify Bid Document No. 8000005216 in all future correspondence.
THIS IS NOT AN ORDER.
This Invitation of Bids (IFB) is an integral and inseparable part of the Bid Document.
Yours faithfully,
For GAIL (India) Limited
Kunal Kumar Ghosh
Chief Manager (C&P)
Phone: 011-26172580 Ext 6707
Fax: 011-26185941 Fax extension 02580
E-mail: [email protected]
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 14 of 159
APPENDIX-1 to IFB
BIDDER'S QUERIES FOR PRE BID MEETING
Sl. No. Reference of Bidding Document Bidder's Query
Section No. Page No. Clause No. Subject
Note: The Pre-Bid Queries may be sent by fax (Fax Numbers 91-11-26185941 ext. 1235# / 2580#
/ 8140#) or by e-mail to [email protected] or [email protected].
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 15 of 159
CUT OUT SLIPS
DO NOT OPEN - THIS IS A QUOTATION
Bid Document No. : 8000005216
Item : Hiring of Services for Detailed Route
Survey and Obstacles Permission for Surat-
Paradip Pipeline Project
Due Date& Time : Up to 1400 Hrs. (IST) on 23.04.2013
From: To:
General Manager (C&P)
GAIL (India) Limited
U. G. Floor, 16, Bhikaiji Cama Place,
R. K. Puram, New Delhi – 110 066 (India)
Ph. +91-11-26182955, Fax. +91-11-26185941
(To be pasted on the physical envelope containing Physical Documents as per clause no. 7.0 of IFB)
Part III)
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 16 of 159
SECTION - II
INSTRUCTIONS TO BIDDERS
(ITB)
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 17 of 159
Addendum to Instruction to Bidders
Instructions to Bidders for participation in E-Procurement
GAIL (India) Ltd., has developed a secured and user friendly system which will enable
Vendors /Bidders to Search, View, Download tenders directly from GAIL (India) Ltd.
secured website and also enables them to participate and submit Online Bids/Offers in the E-
Procurement site directly from the website in secured and transparent manner maintaining
confidentiality and security throughout the tender evaluation process and award.
Bidders are requested to read following conditions in conjunction with various conditions,
wherever applicable appearing with this bid invitation for e-Procurement. The conditions
mentioned here in under shall supersede and shall prevail over the conditions enumerated
elsewhere in the Bid Document.
1) How to submit On-line Bids/Offers electronically against E-Procurement tenders?
Vendor/Bidder who wish to participate for E-tenders which are uploaded on GAIL
(India) Ltd. Website https://etender.gail.co.in should follow the following steps
which shall permit them to Search, Display/View, Download and Submit their
electronic Bids/Offers online in a secured manner ensuring confidentiality.
Vendors/Bidders are advised to read the following instructions for participating
in the electronic tenders directly through Internet:
i) No Late and delayed Bids/Offers after due date/time shall be permitted in
e-Tendering system. Time being displayed on our e-Tendering System
shall be final binding on bidder and bids have to be submitted by
bidder(s) considering this time only and not the time as per their location
/ country. No bid can be submitted after the last date and time of submission
has reached, however if bidder intends to change the bid already entered may
change/revise the same on or before the last date and time of submission
deadline .The system time (IST) that will be displayed on e-Procurement
webpage shall be the time and no other time shall be taken into cognizance.
ii) Bidders are advised in their own interest to ensure that bids are uploaded in e-
Procurement system well before the closing date and time of bid.
iii) No bid can be modified after the dead line for submission of bids.
iv) No Manual Bids/Offers shall be permitted. The offers submitted through
e-tendering system shall only be considered for evaluation.
2) HOW TO SEARCH, VIEW AND DOWNLOAD E-TENDER?
Vendors/Bidders must go to e-tender website https://etender.gail.co.in and logon
using their user-id and password. In the case of vendors not possessing the User Id
and Password, they can access through Guest Login as guest. This facilitates viewing
of tenders in display mode in Collaboration folder (C Folder). If the vendor desires to
download the NIT and attached e-tender at this stage, he may download the same for
viewing free of cost.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 18 of 159
Note: All e-tender notices and Bid Documents are available only in soft copies such
as Microsoft Word, Excel, PDF files. For downloading / viewing PDF files use
Adobe 6 Software utility which can be installed free of cost from Vendors home
page link by any vendor onto his own computer.
3) PARTICIPATION IN BID, REQUEST FOR USER ID and PASSWORD:
To participate in Bid submission, it is Mandatory on the part of Vendor(s) to have
User ID and Password. To obtain User ID and Password Vendor/Bidder must open
https://etender.gail.co.in site and perform the following steps:
i) Click on button Request User ID (For new Bidders)
ii) Fill the on line form and submit. Ensure that the email address given in the
form is valid and active. If you have already been provided with the Vendor
Code of GAIL, please mention the 10 digit Vendor code in specified field,
otherwise leave blank.
iii) Ensure that all the mandatory fields (identified with a star mark) are filled in
application form for User ID creation.
e-Procurement administrator would take possible care to allot an User id and
Password within 4 working days .An Email ( system generated) shall be sent
to your email – Id ( mentioned by you in the Registration form) giving details
of your User- ID and password. On Receipt of User Id, Please reset the
password immediately by logging to our E-tendering site.
User Id and passwords are unique to each vendor and the vendor can use the
same to view/download/participate in all e-tenders of GAIL.
Note: Without login registration I.D vendor cannot participate in e-tender. There will
be single login I.D permission for one single vendor. There can be more than one I.D
for the same vendor at different location address.
Obtaining User Id is an on-going process and is not linked to any particular Bid
Invitation (tender). Any vendor willing to participate in GAIL tenders can obtain User
Id as described above. Each vendor will get one user id. Vendors are requested to
designate one officer from their organization who will submit bids on line.
Vendors are advised to apply for user id at least 7 days prior to the last date of bid
submission in their own interests. User ids shall be given within 4 days subject to
condition that information furnished by the bidder is complete in all respect. GAIL
shall not be responsible for any delays in allocation of user id/password and the
ensuing consequences including but not limited to timely submission of bids.
4) WHAT IS A DIGITAL SIGNATURE?
This is a unique digital code which can be transmitted electronically and primarily
identifies a unique sender. The objective of digital signature is to guarantee that the
individual sending the message is who he or she really claims to be just like the
written signature.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 19 of 159
The Controller of Certifying Authorities of India (CCA) has authorized certain trusted
Certifying Authorities (CA) who in turn allot on a regular basis Digital Certificates.
Documents which are signed digitally are legally valid documents as per the Indian I
T Act (2000).
5) WHY IS A DIGITAL SIGNATURE REQUIRED?
In order to bid for GAIL e-tenders all the vendors are required to obtain a legally valid
Digital Certificate as per Indian IT Act from the licensed Certifying Authorities (CA)
operating under the Root Certifying Authority of India (RCAI), Controller of
Certifying Authorities (CCA) of India.
6) HOW TO OBTAIN DIGITAL CERTIFICATE FROM CERTIFYING
AUTHORITY (CA)?
Vendors/Bidders cannot submit online Bids/Offers under e-tenders without obtaining
valid Digital Certificate from Certifying Agency (C.A). A hyperlink on
Vendor/Bidder home page gives link to Controller of Certifying Agency’s (C.C.A.)
website from there the bidder can access web sites of various CA sites, using the links
provided. One Digital Certificate is valid for specified period and can be used for
signing any number of quotations against enquiries issued by GAIL during such
validity period.
Note: In terms of I.T Act 2000, only a digitally signed document will be considered
as valid signed document.
The Digital Certificate is issued by C. A. in the name of a person authorized for filing
Bids/Offers on behalf of his Company. The certificate is installed / stored in his
computer or preferably received by him (his authorized person) in form as USB
token. A Vendor/Bidder can submit their Bids/Offers On-line only after digitally
signing the bid/documents with the above allotted Digital Signatures.
7) STEPS FOR OBTAINING DIGITAL CERTIFICATE: Digital Certificate can be
obtained by the following steps:
i) Visit the site of the licensed CA* using internet browser.
ii) Apply for a class 3 Digital Certificate for the designated individual with the
name of Organization. Ensure the Digital Certificate is legally valid in India.
iii) For making payment and submission of documents required for issue of the
iv) Digital Certificate, follow the instructions on the CA's website.
v) Use the class 3 Digital Certificate thus obtained for online bidding on GAIL e-
Procurement site.
*Links to some licensed CA's are provided below
1. http://www.ncodesolutions.com
2. http://www.safescrypt.com/
3. http://www.tcs-ca.tcs.co.in/
4. http://www.mtnltrustline.com/
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 20 of 159
8) PRE-BID MEETING:
Subsequent to opening of bids, GAIL may not seek clarifications. Therefore,
clarifications, if any, are to be sought by the bidders during the pre-bid meeting.
During the pre-bid meeting, GAIL may also arrange demonstration of the e-
Procurement portal to the interested vendors.
9) BID DOCUMENT FEE:
Bidders are required to submit the Bid Document fee in the Form of DD in original on
or before bid due date and time. However, if the bidder is unable to submit the DD in
original on or before the due date & time, he may upload a scanned copy of the DD
while submitting the bid electronically, provided the original DD, copy of which has
been uploaded, is received within 7 days from the date of un-priced bid opening,
failing which the bid will be rejected irrespective of their status/ ranking in tender and
notwithstanding the fact that a copy of DD was earlier uploaded by the bidder.
10) EARNEST MONEY DEPOSIT
Bidders are required to submit the EMD in original in the prescribed formats and in
the manner prescribed in the tender at the time of bid submission in sealed envelope.
However, if the bidder is unable to submit EMD in original on the due date, he may
upload a scanned copy of the EMD while submitting the bid electronically, provided
the original EMD, copy of which has been uploaded, is received within 7 days from
the date of un-priced bid opening, failing which the bid will be rejected irrespective of
their status/ ranking in tender and notwithstanding the fact that a copy of EMD was
earlier uploaded by the bidder.
11) SUBMISSION OF DOCUMENTS:
Bidders are required to upload all Tender forms and supporting documents which
form part of the bid/tender in the e-Procurement (COLLABORATION, C-Folders)
site only. However, documents specified to be submitted physically viz: Bid
Document Fee etc. need to be submitted in a sealed envelope in accordance with the
method described in RFQ. The same should reach GAIL (India) Limited, Attn: GM
(C&P-Projects), 16, Bhikaiji Cama Place, New Delhi – 110066, India (cut -out slip
placed below). Bidder shall ensure that all the documents relevant to bid are uploaded
in time and failure to upload the same before bid submission date is the sole
responsibility of bidder. Under no circumstances, GAIL shall entertain any request for
acceptance of bid documents in physical form, which were required to be uploaded in
e-form.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 21 of 159
Note: i) Bidder is required to save/store their bid documents for each item into their
computers before submitting their bid into e-tendering system by pressing the
Hold Button.
ii) Bidder is required to fill up the price/rate strictly in the Schedule of Rate
(SOR) attached with the tender.
Inadvertently, if a document is uploaded in Collaboration Folder (C Folder) by
the bidders, such document can be deleted by the Bidder and in it’s place a
new/modified document can be uploaded. The new/modified document will be
required to be signed digitally. Where two similar documents are existing in
the folder, the latest version of the document shall only be taken into
cognizance for evaluation and earlier versions shall be ignored.
Bidders are requested to upload small sized documents preferably (up to 2
MB) at a time to facilitate easy uploading into e-Procurement site. GAIL does
not take any responsibility in case of failure of the bidder to upload the
documents within specified time of tender submission.
12) PRICES, OTHER DOCUMENTS AND DIGITAL SIGNATURE:
The Prices are to be submitted online strictly as per the Schedule of Rates (SOR).
GAIL shall not be responsible for any failure on the part of the bidder to follow the
instructions.
Un-priced techno-commercial bid document should be placed in the private area
earmarked in the C-folder.
Before the bid is uploaded, the bid comprising of all attached documents should be
digitally signed using digital signatures issued by an acceptable Certifying Authority
(CA) in accordance with the Indian IT Act 2000. If any modifications are required to
be made to a document after attaching digital signatures, the digital signature shall
again be attached to the modified documents before uploading the same.
The Authenticity of above digital signatures shall be verified through authorized CA
after bid opening and in case the digital signature is not authorized /valid, the bid will
be rejected. Bidder shall be responsible for ensuring the validity of digital signatures
and proper usage of the same by responsible persons who can bind the bidder.
Scanned copy of Power of Attorney of the signatory issued by the bidding company
should be submitted on line along with other documents as per tender conditions.
Bidders shall obtain the digital certificate directly from certifying authority (ca) only
and digital certificate issued by sub ca / agent will not be compatible with our e-
tendering system.
Foreign bidders shall also have to obtain digital certificate from certifying authorities
in India as approved by CCA. Digital certificate obtained from foreign countries are
not acceptable.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 22 of 159
*Links to some licensed CA's IN India are provided below. Foreign Bidders may
obtain the Digital certificate from these CAs.
(1) http://www.ncodesolutions.com
(2) http://www.safescrypt.com/
(3) http://www.tcs-ca.tcs.co.in/
(4) http://www.mtnltrustline.com/
13) PRICES: The bidder needs to enter the prices on line strictly as per the SOR format
provided in our E-Tender. No new conditions shall be added by the bidder.
14) SUBMISSION AND OPENING OF BIDS:
The bid along with all the copies of documents should be submitted in e-form only
through GAIL e-Procurement portal.
15) LAST DATE FOR SUBMISSION / RECEIPT OF BIDS:
System does not allow for submission / receipt of bids beyond the deadline for bid
submission. However, if the bidder for some reason intends to change the bid already
entered, he may change/revise the same on or before the last date and time of
submission. The system time displayed on GAIL’s e-Procurement webpage shall be
final and binding on the bidders for all purposes pertaining to various events of the
subject tender and no other time shall be taken into cognizance.
Bidders are advised in their own interest to ensure that bids are uploaded in e-
Procurement system well before the closing date and time of bid.
Bidders must use any computer having Windows 2000 or Windows XP versions or
higher of Window operating system and an internet Web Browser version Internet
explorer V6.0 or higher recommended.
16) Proxy: If any bidder is unable to access GAIL’s e-Procurement site or Bid
Documents, the bidder may please check whether they are using proxy to connect to
internet or their PC is behind any firewall and may contact their system administrator
to enable connectivity. Please note that Port 443 and Port 8443 should be enabled on
proxy/firewall for HTTPS connectivity. Dial-up internet connectivity without Proxy
settings is another option
17) Contact Person:
Shri Kunal Kumar Ghosh, Chief Manager (C&P) / Shri Shailendra Chaurasia,
Manager (C&P) E-mail: [email protected] / [email protected]
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 23 of 159
READY RECKONERS FOR VENDORS
Ready Reckoner for e-tendering is available on e-tendering porter (https://etender.gail.co.in)
as shown below.”
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 24 of 159
Instructions to Bidders (ITB)
Table of Contents General
1. Scope of Bid
2. Eligible Bidders
3. One Bid per Bidder
4. Cost of Bidding Documents
5. Site Visit
A. Bidding Documents
6. Content of Bidding Documents
7. Clarification on Bidding Documents
8. Amendment of Bidding Documents
B. Preparation of Bids
9. Language of Bid
10. Documents Comprising the Bid
11. Bid Prices
12. Bid Currency
13. Bid Validity
14. Bid Security
15. Pre-Bid Meeting
16. Format and Signing of Bid
17. Zero Deviation
18. E-Payment
C. Submission of Bids
19. Sealing and Marking of Bids
20. Deadline for Submission of Bid
21. Late Bids
22. Modification and Withdrawal of Bids
D. Bid Opening and Evaluation
23. Bid Opening
24. Process to be Confidential
25. Contacting the Owner
26. Examination of bids and Determination of Responsiveness
27. Price Bid Opening
28. Arithmetic Corrections
29. Evaluation and Comparison of Bids
E. Award of Contract
30. Award
31. Owner’s Right to accept any bid and to reject any or all Bids
32. Notification of Award
33. Signing of Contract Agreement
34. Contract Performance Guarantee
35. Corrupt or Fraudulent Practices
36. Waiver or transfer of the Agreement
37. Order of Precedence
38. Cenvat / VAT Credit
39. Dispute Resolution
40. Integrity Pact
41. Forged/False document
42. Errant Bidder
43. Public Procurement Policy for Micro and Small Enterprises
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 25 of 159
INSTRUCTIONS TO BIDDERS (ITB)
GENERAL
1. SCOPE OF BID
1.1. The Purchaser/Owner/GAIL/Owner’s Representative as defined in the General
Conditions of Contract-Works, hereinafter “the Owner” wishes to receive bids for the
“Hiring of Services for Detailed Route Survey and Obstacles Permission for
Surat-Paradip Pipeline Project” as described in the bidding document.
1.2. SCOPE OF WORK: The scope of work shall be as defined in the bidding document.
1.3. The successful Bidder will be expected to complete the Scope of work within the
period stated in Special Conditions of Contract.
1.4. Throughout these bidding documents, the terms “bid” and “tender” and their
derivatives (“bidder / tenderer”, “bid/tendered”, “bidding/tendering”, etc.) are
synonymous, and day means calendar day. Singular also means plural.
2. ELIGIBLE BIDDERS
2.1. Bidders shall, as part of their bid, submit a written Power of Attorney authorizing the
signatory of the bid to commit the bidder.
2.2. Pursuant to Bid Evaluation Criteria specified in Invitation for Bid (IFB), the bidder
shall furnish all necessary supporting documentary evidence to establish the bidder’s
claim of meeting Bid Evaluation Criteria.
2.3. Class 3 digital signature with organization name signed bids only shall be accepted,
failing which bid will be rejected”. Further, only the holder of Power of Attorneys is
allowed to upload the bids with his Digital Signature.
2.4. The Bidder shall furnish, as a part of his bid, documents establishing the bidder’s
eligibility to bid and his qualification to perform the contract if his bid is accepted.
2.5. Bidder shall not be affiliated with a firm or entity.
(i) That has provided consulting services related to the work to the Owner during
the preparatory stages of the works or of the project of which the works form a
part.
(ii) That has been hired by the Owner as Engineer / Consultant for the contract.
2.6. The Bidder shall not be under a declaration of ineligibility by Owner for corrupt or
fraudulent practices as defined in ITB Clause 35.
2.7. The Bidder is not put on holiday / blacklisted by GAIL and its PMC’s (EIL, MECON,
J P Kenny-Wood Group, TE and HRCP etc.) or put on holiday / blacklisted by any
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 26 of 159
Government Department/ Public Sector on due date of submission of bid. If
documents are downloaded from website, offers submitted by such bidders shall not
be considered for opening/ evaluation/award.
2.8. While evaluating the bids, pursuant to Bid Evaluation Criteria (BEC) as specified in
the Notice of Invitation for Bids (IFB), bidder’s past performance shall also be
assessed for ascertaining the responsiveness of the bid. In such a case, the decision of
the Owner shall be final and binding on the bidder.
2.9. Job executed by a bidder for its own concern can not be considered as experience for
Bid evaluation criteria Job executed by a bidder for its own plant/projects cannot be
considered as experience for the purpose of meeting requirement of BEC of the
tender. However, jobs executed for Subsidiary/Fellow subsidiary/Holding company
will be considered as experience for the purpose of meeting BEC subject to
submission of tax paid invoices(s) duly certified by Statutory Auditor of the bidder
towards payments of statutory tax in support of the job executed for
Subsidiary/Fellow subsidiary/ Holding company. Such bidders to submit these
documents in addition to the documents specified in the bidding documents to meet
Bid Evaluation Criteria.
3. ONE BID PER BIDDER
3.1. A Bidder shall submit only one bid in the same bidding process. A Bidder who
submits or participates in more than one bid will cause all the proposals in which the
Bidder has participated to be disqualified.
3.2. Alternative bids are not acceptable.
4. COST OF BIDDING
4.1. The Bidder shall bear all costs associated with the preparation and submission of the
bid, and Owner/ Consultant will in no case be responsible or liable for this cost,
regardless of the conduct or outcome of the bidding process.
5. SITE VISIT: CLAUSE DELETED.
A. BIDDING DOCUMENTS
6. CONTENT OF BID DOCUMENT
6.1. The Bid Documents hosted on GAIL website is as stated below and should be read in
conjunction with any addenda issued/hosted in accordance with clause 8 of ITB.
6.2. Volume I : Tender Document (Commercial & Technical)
Section-I : Notice Inviting Tender, Invitation for bids (IFB)
Section-II : Instruction to Bidders (ITB)
Section-III : General Conditions of Contract – (GCC– Works)
Section-IV : Scope of Work
Section –V : Special Conditions of Contract (SCC)
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 27 of 159
Section-VI : Schedule of Rates (SOR)
6.3. The Bidder is expected to examine IFB, e-bidding guidelines on GAIL website, all
sections of bid document containing instructions, forms/ formats, terms, specifications
and drawings, etc., enclosed in the bid document. The invitation for bid (IFB) together
with all its attachment thereto, shall be considered to be read, understood and
accepted by the Bidder. Failure to furnish all information required by the Bid
Documents or submission of a bid not substantially responsive to the Bid Documents
in every respect will be at Bidder’s risk and may result in the rejection of the Bid.
7. CLARIFICATION ON BID DOCUMENTS
7.1. A prospective Bidder requiring any information or clarification of the bidding
documents may notify GAIL in writing or by fax/e-mail/post at GAIL mailing address
indicated in the bid document. GAIL will respond in writing to any request for
information/clarification of the bidding documents, which it receives at least 02 (Two)
working days before the Pre-Bid meeting date. Written copies of GAIL response
(including an explanation of the query but without identifying the source of the query)
will be sent to bidders and same will be hosted on the website
http://www.gailtenders.in https://etender.gail.co.in and https://tenders.gov.in before the
bid due date.
8. AMENDMENT OF BID DOCUMENTS
8.1. At any time prior to the bid due date, the Owner may, for any reason, whether on its
own requirement or in response to a clarification requested by a prospective Bidder,
modify the bidding documents by issuing addenda and or Corrigendum.
8.2. Any addendum /corrigendum/ clarifications to bidders query thus issued shall be part
of the bidding documents pursuant to ITB Clause-6. These shall also be hosted on the
website as mentioned in Clause- 7 above. All the prospective bidders who have
attended the Pre-Bid Meeting/ submitted Bid Document Fee till date shall be informed
by email/post about the addendum /corrigendum/ clarifications to bidders query for
their reference. Bidders desirous to submit its bid have to take into consideration of all
the addendum(s) / corrigendum (s) / clarifications to bidders query hosted on the
above websites before submitting the bid.
8.3. The Owner may, at its discretion, extend the bid due date in order to allow
prospective Bidders a reasonable time to submit their most competitive bid taking into
account the addendum(s) / corrigendum (s) / clarifications to bidders query issued.
B. PREPARATION OF BIDS
9. LANGUAGE OF BID
9.1. The bid prepared by the Bidder as well as all correspondence/ drawings and
documents relating to the bid exchanged by Bidder and the Owner shall be written in
English language. Any printed literature furnished by the Bidder may be written in
another language so long as accompanied by an ENGLISH translation, in which case,
for the purpose of interpretation of the bid, the ENGLISH translation shall govern.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 28 of 159
10. DOCUMENTS COMPRISING THE BID
10.1. The e-bid prepared by the Bidder shall comprise the following:-
10.2. Part I: E-Envelope Techno-Commercial/Un-priced Bid.
(i) Techno-commercial /Un-priced Bid shall contain the following:-
(i) Covering letter.
(ii) Format F-1: Bidder’s General Details / information.
(iii) Format F-2: Bid Form.
(iv) Format F-3: List of Enclosures (Documents as required in F-3)
(v) Format F-3A: Certificate from on Letter Head of Statutory Auditor /Chartered
Accountant
(vi) Format F-3B: Format for Statutory Auditor’s / Chartered Accountant*
Certificate for Financial Capability of the bidder. Bidder shall submit
complete copy of audited Annual reports for the last three years (as indicated
in IFB).
(vii) Format F-5: Letter of Authority
(viii) Format F-6: No Deviation Confirmation
(ix) Format F-7: Certificate (for confirming the Government of India is not party
of Agreement).
(x) Format F-8A or F-8B: For details of similar supply of goods/Services in past
seven years and format for certificate from Chartered Accountant* OR
Statutory Auditor
(xi) Format F-9: Performa for Bank Guarantee for Contract Performance.
(xii) Format F-10: PF Registration Details
(xiii) Format F-11: Check List
(xiv) Format F-12: Proforma for Contract Agreement
(xv) Format F-13: Performance Evaluation
(xvi) Format F-14: Brief Summary of Agreed Terms & Conditions (Duly filled in)
(xvii) Format F-15: Declaration (Bidder’s declaration that they are not under
liquidation, court receivership or similar proceedings)
(xviii) Format F-16: Integrity Pact
(xix) Format F-17: Enterprise’s information with respect to the Micro, Small and
Medium Enterprises Development act, 2006
(xx) Format F-18: Mandate Form
(xxi) Format F-19: Acknowledgement cum Consent Letter
(xxii) Document establishing the Qualification pursuant to clauses of IFB.
(xxiii) QA/QC Manuals.
(xxiv) Health Safety and Environment (HSE) Policy & Manual.
(xxv) Scanned copy of Power of Attorney in favour of person (s) signing the bid that
such person(s) is/are authorized to sign the bid on behalf of the Bidder and any
consequence resulting due to such signing shall be binding on the Bidder.
(xxvi) Copy of SOR (Schedule of Rates) with prices blanked out mentioning
“Quoted/Not Quoted” against each item.
(xxvii) Scanned copy of Bid Security / EMD in accordance with Clause no.14 of ITB
and as per Format F-4.
(xxviii) Scanned copy of Bid Document Fee / Tender Fee
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 29 of 159
(xxix) Copy of ESI registration certificate.
(xxx) Copy of EPF / PF registration certificate
(xxxi) Copy of service tax registration certificate
(xxxii) Any other information/ details required as per Bidding Documents.
Note: All pages of the bid to be e-signed by authorized person of the Bidder.
10.3. E-Envelope Part II : “Priced Bid”
(i) Bidder shall download the Schedule of Rates which is uploaded on website as an
excel attachment. Bidder shall submit Schedule of Rates duly filled in and e-signed
strictly as per format without altering the content of it. The duly filled Schedule of
Rates shall be uploaded by bidder on web site as per e-tendering procedure.
10.4. Envelope Part III: Documents to be submitted in Physical / Originals
(i) Part-III shall contain original Bid Security/ EMD, Power of Attorney, Integrity pact
duly signed, Letter of Authority and other documents as per clause no. 3.3.2 of IFB as
sought in sealed envelopes and shall be submitted to GM (C&P), UG Floor, GAIL
(India) Ltd., GAIL Bhawan, New Delhi-110066 in physical form by bid due date &
time as defined in bid document.
(ii) The bidder has an option to submit all above documents except Letter of Authority in
physical form within 7 (seven) days reckoned from bid due date provided scanned
copies of the above documents have been submitted as a part of e-bid on or before the
bid due date and time.
11. BID PRICES
11.1. The bidder shall e-quote bid Prices on the appropriate format for “Schedule of Rates”
enclosed as part of bidding document.
11.2. The bidder shall e-quote the prices for items in the Schedule of Rate after careful
analysis of cost involved for the performance of complete scope of work, scope of
supply after considering all parts of the Bidding Document. In case, any activity
though specifically not covered but is required to complete the work as per scope of
Work, scope of supply, specifications, standards, drawings, GCC, SCC or any other
part of Bidding Document, the prices quoted shall deemed to be inclusive of cost
incurred for such activity.
11.3. Bid for part scope of work quoted shall be rejected.
11.4. Prices must be filled in format for “Schedule of Rates” enclosed as part of bidding
document. If quoted in separate type sheets and any variation in item description, unit
or quantity is noticed, the bid is liable to be rejected.
11.5. Prices quoted should be inclusive of all charges towards complete scope of work, all
taxes, duties, levies, license fees and also payment towards third party charges, if any
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Bid Document No. / E-Tender No. 8000005216 Page 30 of 159
etc. except service tax. Rate of service tax and cess thereafter should be indicated
separately in Price Schedule / Schedule of Rates.
In case of non-corporate entities, bidder is require to pay 50% of applicable service
and remaining 50% shall be deposited by GAIL directly as per service tax act.
However in SOR, entire applicable rate/amount of service tax to be indicated by
bidder.
11.6. Prices quoted by the bidder, shall remain firm and fixed and valid until completion of
the Contract and will not be subject to variation except statutory variation in Service
Tax. However, any increase in the rate of Service tax beyond contractual completion
period shall be on contractor’s account where as any decrease in the rate of service tax
shall be passed on to the employer.
11.7. Any new tax & duties if imposed by Govt of India on out put services after the Bid
Due Date but before the contractual delivery/completion shall be reimbursed to the
contractor on submission of documentary evidence for proof of payment to Govt.
authorities and after ascertaining its applicability with reference to the contract.
However, if such new taxes etc. is in substitution of existing taxes same will be
considered on merit of each case.
11.8. Alternate bids shall not be considered.
11.9. Conditional discount, if offered, shall not be considered for evaluation. Bidders
separation of the price components as aforesaid will be solely for the purpose of
facilitating the comparison of bids by GAIL and will not in any way limit GAIL’s
right to contract on any of the price basis/terms offered basis.
12. BID CURRENCY
12.1. Bidders shall submit bid in Indian Rupees only.
13. PERIOD OF VALIDITY OF BIDS
13.1. The bid shall remain valid for acceptance for three (3) months from the bid due date.
Bid valid for a shorter period is liable to be rejected being non-responsive.
13.2. In exceptional circumstances, prior to expiry of the original bid validity period, the
Owner may request that the Bidder extend the period of bid validity for a specified
additional period. The requests and the responses thereto shall be made in writing
(sent by fax/post/e-mail). A Bidder may refuse the request without forfeiture of his
bid security. A Bidder agreeing to the request will not be required or permitted to
modify his bid, but will be required to extend the validity of its bid security (without
any additional cost to Owner) for the period of bid validity extension and in
accordance with ITB Clause 14 in all respects.
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14. BID SECURITY
14.1. The bidder shall furnish, as part of his bid, a bid security in the amount specified in
the IFB.
14.2. The bid security is required to protect the Owner against the risk of Bidder’s conduct
which would warrant the bid security’s forfeiture, pursuant to ITB Clause – 14.9.
14.3. Bidders will submit bid security in Indian Rupees.
14.4. The bid security shall be in the form of Demand Draft / Banker’s Cheque in favour of
GAIL (India) Ltd. payable at New Delhi (issued by Indian Nationalised / Scheduled
bank or first class international bank) or in the form of an irrevocable Bank Guarantee
in favour of GAIL (India) Ltd. as per Format F-4.
GAIL shall not be liable to any bank charges, commission or interest on the amount of
bid security.
In case bid security is in the form of irrevocable Bank Guarantee the same shall be
from any Indian Scheduled Bank or a branch of an international bank situated in India
and registered with the Reserve Bank of India as scheduled foreign bank. However, in
case of Bank Guarantee from banks other than the Nationalized Indian bank, the bank
must be a commercial bank having net worth in excess of Rs. 100 Crores and a
declaration to this effect should be made by such commercial bank either in the bank
guarantee itself or separately on its letterhead.
14.5. The bid security shall be valid for two (2) months beyond the validity of the bid as
specified in Clause 13 of ITB i.e. 5 (Five) months beyond deadline for bid
submission.
14.6. Any bid not secured in accordance with ITB Clause 14.1 and 14.4 shall be rejected by
Owner as non-responsive.
14.7. Unsuccessful Bidder’s bid security will be discharged / returned, as promptly as
possible but not later than 30 days after the expiration of the period of bid validity
prescribed by the Owner, pursuant to ITB Clause-13.
14.8. The successful Bidder’s bid security will be discharged upon the Bidder’s accepting
the Order, pursuant to ITB Clause-32 and furnishing the Contract Performance
Guarantee pursuant to ITB Clause-34.
14.9. The bid security may be forfeited:
(i) If a Bidder withdraws his bid during the period of bid validity.
(ii) In the case of a successful Bidder, if the Bidder fails:
i) To accept the award in accordance with Clause-32 of ITB or
ii) To accept the arithmetic corrections pursuant to Clause-28 of ITB and/or
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Bid Document No. / E-Tender No. 8000005216 Page 32 of 159
iii) In case of a successful Bidder, if the Bidder fails, within the specified period
a) to sign the Contract and
b) to furnish the performance guarantee in accordance with Clause-34 of
ITB
14.10. Bid Security should be in favour of GAIL (India) Limited. Bid Security must indicate
the Bid Document number and the item for which the Bidder is quoting. This is
essential to have proper co-relation at a later date. The Bid Security in the form of
Irrevocable Bank Guarantee shall be in the Format F-4, provided in the Bidding
Document.
14.11. Central Government of India/ Central Government Public Sector Undertakings (PSU)
are exempted from furnishing Bid Security.
Further, MSEs (Micro or Small Enterprises) are also exempted from payment of EMD
/ Bid Security subject to provision of clause no. 43 of ITB.
14.12. In case after Price Bid Opening, the lowest evaluated bidder (L-1) is not awarded the
job for any mistake committed by him in bidding or withdrawal of bid or varying any
term in regard thereof leading to Re-Tendering, GAIL shall forfeit Earnest Money
paid by bidder & such bidders shall be debarred from participating in Re-Tendering of
the same job (s)/item(s).
15. PRE-BID MEETING
15.1. The bidder(s) or his designated representative are invited to attend a pre-bid meeting
which will take place at GAIL (India) Limited, New Delhi on the date specified in
IFB.
The purpose of meeting will be to clarify issues related to tender on any matter that
may be raised at that stage. Session may also be arranged for bidders to demonstrate
the e-tendering system to facilitate bidders to submit the bid online.
A prospective Bidder requiring any clarification of the Bidding Documents may
notify GAIL in writing or by fax/e-mail/post at GAIL mailing address indicated in the
Invitation for Bids. It may not be practicable at the meeting to answer queries
received late, but queries and responses/clarifications will be transmitted in
accordance with following sub clauses.
GAIL will respond in writing to any request for clarification of the Bidding
documents, which it receives at least 02 (two) working days before the Pre-Bid
meeting date. Written copies of GAIL response (including an explanation of the query
but without identifying the source of the query) will be hosted on the websites as
mentioned in Clause-7.1 above before the bid due date.
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Bid Document No. / E-Tender No. 8000005216 Page 33 of 159
Any addendum /corrigendum /clarifications to bidders query thus issued shall be part
of the Bidding Documents pursuant to ITB Clause-6.1 and shall be hosted on the
websites as defined in Clause-7.1 above and will be informed to bidders as per
Clause-8.2 above.
15.2 Non-attendance of the pre-bid meeting will not be a cause for disqualification of the
bidder.
16. FORMAT AND SIGNING OF BID
16.1. The bidder shall submit e-bid as per Clause 1.0 of IFB on GAIL’s e-tender website:
(https://etender.gail.co.in) as per guidelines given therein.
16.2. The e-bid shall be signed by the person or persons duly authorized to sign on behalf of
the bidder. The name and position held by each person signing must be stated below
the signature. All pages of the bid except any catalogues / literatures shall be signed
and sealed by the person or persons signing the bid.
16.3. The bid shall contain no alterations, omissions or additions, unless such corrections
are initialled by the person or persons signing the bid.
17. ZERO DEVIATION
17.1. Bidder to note that this is a ZERO deviation tender. Owner will appreciate submission
of offer based on the terms and conditions in the enclosed General Conditions of
Contract (GCC-Works), Special Conditions of Contract (SCC), Instructions to
Bidders (ITB), Scope of Work, technical specifications etc. to avoid wastage of time
and money in seeking clarifications on technical/ commercial aspects of the bid. Bids
with any deviation to the bid conditions shall be liable for rejection. Bidders may note
that no technical and commercial clarifications will be sought for after the receipt of
the bid.
17.2. Notwithstanding to the above, bids with deviation(s) to the bid conditions to
following shall be summarily rejected without any post bid reference to the bidders.
(i) Firm Price
(ii) Bid Price as per Clause-11 of ITB.
(iii) Bid Document Fee and Bid Security/ EMD as per above clauses.
(iv) Scope of Work as per IFB and as specified in Bid document
(v) Technical specifications as specified in Bid document.
(vi) Schedule of Rates.
(vii) Completion Schedule.
(viii) Period of Validity of bid.
(ix) Price Reduction Schedule.
(x) Acceptance to Performance bank Guarantee format and acceptance to submit
the same in case of award.
(xi) Guarantee/Defect Liability Period Clause
(xii) Arbitration / Resolution of Dispute
(xiii) Force Majeure
(xiv) Applicable Laws
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Bid Document No. / E-Tender No. 8000005216 Page 34 of 159
(xv) PF/EPF registration
(xvi) Integrity pact duly signed
(xvii) Any other condition specifically mentioned in the tender document elsewhere
that non-compliance of the clause lead to rejection of the bid.
(xviii) In case Bidder stipulate deviations, Owner/consultant have the right to reject
such bid at its absolute discretion without giving any opportunity for such
Bidders to make good such deficiency.
18. E-PAYMENT
GAIL (India) Limited has initiated payments to suppliers and Contractors
electronically and to facilitate the payments electronically, the bidder should submit
his account details in enclosed format to facilitate payments through e-Banking/
RTGS/NEFT mode.
C. SUBMISSION OF BIDS
19. SEALING AND MARKING OF BIDS
19.1. E-Bid shall be submitted in the following manner in separate e-envelope duly super
scribed as below:
Part I – Techno-commercial / Un-priced bid
Part II – Priced Bid
Part III – Documents to be submitted in originals
19.2. E-Bids for Part-I and Part-II must be received online by GAIL through their e-
tendering website by due date.
19.3. Part-III, Sealed envelopes containing the original documents required to be submitted
by the bidder in hard must be received by GAIL as per due date and time specified in
bid document.
Sealed envelope containing original/ physical form of bid (Part-III) shall have bid
document number and shall be addressed to General Manager (C&P)-Projects, GAIL
and submitted at address given below before due date & time.
General Manager (C&P)
GAIL (India) Limited
Project Services, UG Floor,
GAIL Bhawan,
16, Bhikaiji Cama Place,
New Delhi-110066 (India)
Each envelope shall indicate name and address of the bidder to enable the bid to be
returned unopened, if required.
The bidder has an option to submit hard copy of documents as per Clause-10.4(ii)
above. IN CASE ORIGINAL BID SECURITY/ EMD IS NOT RECEIVED
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Bid Document No. / E-Tender No. 8000005216 Page 35 of 159
WITHIN 7 DAYS, THE BID WILL BE REJECTED IRRESPECTIVE OF
THEIR STATUS / RANKING IN TENDER AND NOTWITHSTANDING THE
FACT THAT A COPY OF EMD WAS EARLIER UPLOADED BY THE
BIDDER.
19.4. If the envelope is not sealed and marked as above, the Owner will assume no
responsibility for the misplacement or premature opening of the bid.
20. DEADLINE FOR SUBMISSION OF BID
20.1. The deadline for submission of bid shall be as mentioned in IFB.
20.2. The Owner may, in exceptional circumstances and at its discretion, on giving
reasonable notice by e-mail/ post or any written communication to all prospective
bidders who have downloaded the bid document extend the deadline for the
submission of bids in which case all rights and obligations of the Owner and bidders,
previously subject to the original deadline will thereafter be subject to deadline as
extended.
21. LATE BIDS / UNSOLICITED BIDS / BID SUBMISSION AT OTHER PLACE
21.1. E-system of GAIL shall close immediately after the deadline for submission of bid
prescribed by the GAIL pursuant to Clause-20 of ITB.
21.2. Unsolicited bid or bids being submitted in physical form or to address to other than
one specifically stipulated in the bid document will not be considered for opening /
evaluation /award and will be returned to such bidders.
22. MODIFICATION AND WITHDRAWAL OF BIDS
22.1. The bidder may modify, re-submit or withdraw its e-bid after the bid submission, but,
before the due date of submission as per provision of e-tendering system of GAIL.
22.2. No bid shall be modified after the deadline for submission of bid.
22.3. No bid shall be allowed to be withdrawn in the interval between the deadline for
submission of bids and the expiration of the period of bid validity specified by the
bidder on the bid form. Withdrawal of a bid during this interval shall result in the
bidder’s forfeiture of its bid security, pursuant to Clause-14.9 of ITB.
D. BID OPENING AND EVALUATION
23. BID OPENING
23.1. Un-Priced Techno – Commercial bid opening.
23.2. The Owner will open, in the presence of bidders’ designated representatives, Un-
priced Part of bid (Part-I) at date and time as stipulated in IFB at GAIL (India) Ltd.,
GAIL Bhavan, 16, Bhikaiji Cama Place, R.K. Puram, New Delhi – 110066. The
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
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bidder’s representatives who are present shall sign bid-opening statement evidencing
their attendance.
23.3. Bidder’s names, the presence (or absence) and amount of bid security, and any other
such details as GAIL may consider appropriate will be announced by GAIL.
24. PROCESS TO BE CONFIDENTIAL
24.1. Information relating to the examination, clarifications, evaluation and comparison of
bids, and recommendations for the award of a Contract shall not be disclosed to
bidders or any other person officially concerned with such process. Any effort by a
bidder to influence the Owner in any manner in respect of bid evaluation or award
will result in the rejection of that bid.
25. CONTACTING THE OWNER
25.1. From the time of the bid opening to the time of the award, if any Bidder wishes to
contact the Owner for any matter relating to the bid, it should do so in writing.
25.2. Any effort by a Bidder to influence the Owner in any manner in respect of bid
evaluation or award will result in the rejection of that bid.
26. EXAMINATION OF BIDS & DETERMINATION OF RESPONSIVENESS
26.1. Techno-Commercial Bid Evaluation
(i) The Owner will examine the bids to determine whether they are complete,
whether any computational errors have been made, whether required securities
have been furnished, whether the documents have been properly signed, and
whether the bids are generally in order.
(ii) Prior to the detailed evaluation, the Owner will determine whether each bid is of
acceptable quality, is generally complete and is responsive to the Bidding
Documents. For the purposes of this determination, a responsive bid is one that
conforms to all the terms, conditions and specifications of the Bidding
Documents without deviations, objections, conditionality or reservations.
(iii) No deviation, whatsoever, is permitted in the Bidding Documents and the price
bids of those bidders whose technical and commercial bids contain any exception to
the conditions and stipulations of the Bidding Documents shall not be opened and
returned un-opened to such bidder(s).
(iv) The Owner determination of a bid’s responsiveness is to be based on the contents of
the bid itself without recourse to extrinsic evidence. If a bid is not responsive, it will
be rejected by the Owner, and may not subsequently be made responsive by the
bidder by correction of the nonconformity.
(v) The Owner will carry out a detailed evaluation of the bids previously determined to be
responsive in order to determine whether the technical aspects are in accordance
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with the requirements set forth in the Bidding Documents. In order to reach
such a determination, the Owner will examine and compare the technical aspects
of the bids on the basis of the information supplied by the bidders, taking into account
the following factors:
a. Overall completeness and compliance with the Technical Specifications;
quality, function and operation of any process control concept included in the bid. The
bid that does not meet minimum acceptable standard of completeness/ specifications
defined in the bid document, consistency and detail will be rejected as non-
responsive.
b. Any other relevant factor, if any that the Owner deems necessary or prudent to be
taken into consideration.
(vi) Requisite forms contains all necessary information including those required for
meeting qualifying criteria stipulated in IFB, etc.
27. PRICE BID OPENING
27.1. The Owner shall inform the time, date and venue for price bid opening to all
such bidders who qualify pursuant to techno-commercial bid evaluation. Bidders
may be required to attend price bid opening at a short notice of 24 hours.
27.2. The Owner will open price bids of all bidders notified to attend price bid opening in
presence of authorized bidders’ representatives present at the time of priced bid
opening. The bidder’s representatives who are present shall sign bid- opening
statement evidencing their attendance.
27.3. The bidder’s name, prices, and such other details as the Owner, at its discretion, may
consider appropriate will be announced and recorded at the time of bid opening.
28. ARITHMETIC CORRECTIONS
28.1. The bids will be checked for any arithmetic errors as follows.
(a) Where there is a discrepancy between the amounts in words and in figures, the
amount in words will govern; and
(b) Where there is a discrepancy between the unit rate and the total resulting from
multiplying the unit rate by the quantity, the unit rate as quoted will prevail
and total price will be corrected.
(c) If there is a discrepancy between the total amount and the sum of total prices,
the sum of total prices shall prevail and the total bid amount will be corrected.
28.2. If the Bidder does not accept the correction of errors, its bid will be rejected and the
bid security will be forfeited.
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Bid Document No. / E-Tender No. 8000005216 Page 38 of 159
29. EVALUATION AND COMPARISON OF BIDS
29.1. Tender shall be evaluated based on sum of total quoted price for full scope of work as
per SOR.
29.2. The evaluation of all responsive bids to arrive at lowest evaluated offer shall include
the following:
i) The quoted cost including all taxes and duties for scope of work after
arithmetic correction
ii) Less “CENVATABLE Service Tax”
29.3. In case a bidder does not quote for any items of schedule of prices, and the estimated
price impact of unquoted items is more than 10% of the quoted price, the bid will be
rejected. If such price impact of unquoted items is 10% or less of his total quoted
price and under special circumstances, Owner decide to consider the bid, then for the
purpose of comparison, the unquoted items shall be loaded by price impact calculated
on the basis of highest of the rates quoted by other bidders and estimated rate. If such
bidder happens to be selected bidder, price of unquoted items shall be considered built
up in the quoted price and no extra cost shall be payable for such items.
29.4. Any uncalled for lump sum/percentage or adhoc reduction / increase in prices, offered
by the Bidder after opening of the prices, shall not be considered.
29.5. Purchase preference to Central Public Sector Undertaking/ Enterprises as per
Government of India guidelines in vogue at the time of price bid opening shall be
considered for evaluation of the price bids.
29.6. Offers will be evaluated on Section wise basis, i.e. separately for each Section.
29.7. Bidders may quote for either one or two or three or all four "Section (s)". However,
bidders must quote for all the items (and for their entire quantities) against each
quoted Section. If any bidder fails to quote for any item against a quoted Section,
bidder's bid for that Section shall be evaluated as per provision mentioned at para 29.3
above.
29.8. If a bidder quotes for all the Section (s) and qualifies for lesser no of Sections then
Contract will be awarded on "Least-Cost-to-GAIL" basis". In such a case, after
selection of the Section for award on "Least-Cost-to-GAIL" basis, prices quoted by
such bidder for the remaining Section (s) would not be considered for evaluation and
comparison to decide inter-se-ranking. Same methodology would be followed for
award of the leftover SOR-Section among the remaining bidders.
E. AWARD OF CONTRACT
30. AWARD OF WORK
30.1. The Owner will award the Contract to the successful bidder(s) whose bid has been
determined to be substantially responsive, meets the technical & financial criteria
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and/or have been determined as a lowest bid on least cost basis to Owner and capacity
of Bidders is as per qualification criteria based on IFB and is determined to be
qualified to satisfactorily perform the Contract.
30.2. Owner also reserves the right to negotiate the quoted prices before award of work.
31. OWNER RIGHT TO ACCEPT ANY BID AND TO REJECT ANY BID
31.1. The Owner reserves the right to accept or reject any bid, and to annul the bidding
process and reject all bids at any time prior to award of the contract without thereby
incurring any liability to the affected bidder or bidders or any obligations to inform
the affected bidder or bidders of the ground for Owner’s action.
32. NOTIFICATION OF AWARD
32.1. Prior to the expiration of period of bid validity, GAIL will notify the successful bidder
in writing by fax/e-mail to be confirmed in writing, that his bid has been accepted.
The notification of award / FAX of Acceptance will constitute the formation of the
Contract.
32.2. The Progressive Delivery / Completion period shall commence from the date of
notification of award / Fax of Acceptance (FOA).
32.3. The notification of award will constitute the formation of a Contract until the Contract
has been effected pursuant to signing of Contract as per Clause-33 of ITB.
33. CONTRACT AGREEMENT
33.1. Contract documents for agreement shall be prepared after the acceptance of bid. Until
the final contract documents are prepared and executed this bid document together
with the annexed documents, modifications, deletions agreed upon by the
Owner/Consultant and bidders acceptance thereof shall constitute a binding contract
between the successful Bidder and Owner/Consultant based on terms contained in the
aforesaid documents and the finally submitted and accepted rates.
33.2. The Contract document shall consist of the following:-
a) Original Bidding Document along with its enclosures issued.
b) Amendment / Corrigendum to original Bidding Document issued, if any
c) Fax of Acceptance.
d) Detailed Letter of Award/Acceptance and enclosures attached therewith.
33.3. After the successful bidder has been notified for acceptance of his bid, the bidder is
required to execute the Contract Agreement within 15 days of receipt of Fax of
Acceptance in the form provided in the Bidding Documents. The Contract Agreement
is to be executed on the non-judicial paper of appropriate value (the cost of stamp
paper shall be borne by the Contractor).
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33.4. In the event of failure on the part of the successful bidder to sign the Agreement
within the above-stipulated period, the Bid Security shall be forfeited and the
acceptance of the tender shall be considered as cancelled.
34. PERFORMANCE GUARANTEE
34.1 Within 'fifteen [15] days' of the receipt of the "Fax of Acceptance [FOA]" from
GAIL, the successful Bidder shall furnish the 'Contract Performance Security /
Security Deposit' in accordance with 'Article-24' of "General Conditions of Contract
[GCC]" in the form provided in the Bidding Documents. The same shall be kept valid
for the entire duration of the Contract. The 'Contract Performance Security / Security
Deposit' shall be in the form of either 'Banker's Cheque' or 'Demand Draft' or Bank
Guarantee, and shall be in the currency of the Contract.
34.2 The 'Contract Performance Security / Security Deposit' shall be for an amount equal
to 7.5% of the annualized Contract Value towards faithful performance of the
contractual obligations. This Bank Guarantee / Demand Draft / Banker's Cheque shall
be from any Indian scheduled bank or a branch of an International bank situated in
India and registered with Reserve Bank of India as scheduled foreign bank. However,
in case of Bank Guarantees from banks other than the Nationalized Indian banks, the
bank must be a commercial bank having net worth in excess of Rs. 100 Crores
[Rupees One Hundred Crores] and a declaration to this effect should be made by such
commercial bank either in the Bank Guarantee itself or separately on its letterhead.
This 'Bank Guarantee' shall be valid until 'three [03] months' beyond the specified
"Contractual Period + Defect Liability Period".
34.3 Failure of the successful Bidder to comply with the requirements of this article shall
constitute sufficient grounds for the annulment of the award and forfeiture of the
'Earnest Money / Bid Security', in which event GAIL may award the Contract to the
next lowest evaluated Bidder or call for new Bids.
35. CORRUPT AND FRAUDLENT PRACTICES
35.1. The Owner requires that Bidders/Contractors observe the highest standard of ethics
during the execution of Contract. In pursuance of this policy, the Owner defines, for
the purpose of this provision, the terms set forth below as follows:
i) Corrupt Practice” means the offering, giving, receiving or soliciting of
anything of value to influence the action of public official in contract
execution; and
ii) “Fraudulent Practice” means a misrepresentation of facts in order to influence
the execution of a Contract to the detriment of the Owner, and includes
collusive practice among bidders (prior to or after bid submission) designed to
establish bid prices at artificial non-competitive levels and to deprive the
Owner of the benefits of free and open competition.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 41 of 159
35.2. The Owner will reject a proposal for award if it determines that the bidder
recommended for award has engaged corrupt or fraudulent practices in competing for
the Contract in question:
35.3. The Owner will declare a firm ineligible for a period pursuant to Clause 32 (C) of
GCC.
35.4. The bidder(s) are required to execute the “Integrity Pact” attached in the bid
document. In case a bidder does not sign the Integrity Pact, his bid shall be liable for
rejection.
36. WAIVER OR TRANSFER OF THE AGREEMENT
36.1. The successful bidder shall not waive the Agreement or transfer it to third parties,
whether in part or in whole, nor waive any interest that is included in the Agreement
without the prior written permission of the Owner.
37. ORDER OF PRECEDENCE
The Articles contained in this Section shall supplement to the Special Conditions of
Contract, General Conditions of Contract – Works. Where any portion of Special
Conditions of Contracts and General Conditions of Contract – Works is repugnant or
at variance with any provisions of Instructions to Bidders. Instructions to Bidders
shall be deemed to over-ride the provision(s) of Special Conditions of Contract, and
General Conditions of Contract – Works only to the extent that such repugnancies of
variations in Instructions to Bidders are not possible of being reconciled with the
provisions of Special Conditions of Contract, General Conditions of Contract –
Works.
37.1. UNSOLICITED POST TENDER MODIFICATIONS
Bidders are advised to quote as per terms and conditions of the Bidding Document
and not to stipulate deviations/exceptions. Once quoted, the bidder shall not make any
subsequent price changes, whether resulting or arising out of any technical /
commercial clarifications and details sought on any deviations, exceptions or
stipulations mentioned in the bid unless any amendment to Bidding Document is
issued by Owner/Consultant. Similarly, no revision in quoted price shall be allowed
should the deviations stipulated by him are not accepted by GAIL and are required to
be withdrawn by him in favour of stipulation of the Bidding Document. Any
unsolicited proposed price change is likely to render the bid liable for rejection.
38. CENVAT/ VAT CREDIT
38.1. Bidders shall provide required documents for availing Cenvat Credit applicable on
Service Tax as per prevailing rules.
39. DISPUTE RESOLUTION
Clause no. 107 GCC for Procurement of Works have been modified to the extent that
the following provision “Dispute Resolution Clause” shall be part of said clause:
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 42 of 159
39.1. GAIL (India) limited has framed the Conciliation Rules 2010 in conformity with
supplementary to Part –III of the Indian Arbitration and Conciliation Act 1996 for
speedier cost effective and amicable settlement of dispute through conciliation. A
copy of the said rules made available on GAIL’s website www.gailonline.com for
reference.
Unless otherwise specified, the matter where decision of the Engineer-in-Charges is
deemed to be final and binding as provided in the agreement and the issues/ disputes
which cannot be mutually resolved with a reasonable time, all disputes shall be settled
in accordance with the Conciliation Rules 2010.
39.2. Any dispute(s)/ difference(s)/issue(s) of any kind whatsoever between/ amongst the
Parties arising under/ out of/ in connection with this agreement shall be settled in
accordance with the aforesaid rules.
39.3. In case of any dispute(s)/ difference(s)/issue(s), as mentioned above, a Party shall
notify the other party (ies) in writing about such a dispute(s)/ difference(s)/issue(s)
between/ amongst the Parties and that such a Party wishes to refer the dispute(s)/
difference(s)/issue(s) to Conciliation. Such Invitation for Conciliation shall contain
sufficient information as to the dispute(s)/ difference(s)/issue(s) to enable the other
Party (ies) to be fully informed as to the nature of the dispute(s)/
difference(s)/issue(s), the amount of monetary claim, if any, and apparent cause(s) of
action.
39.4. Conciliation proceedings commence when the other Party (ies) accept(s) the invitation
to conciliate and confirmed in writing. If the other Party (ies) reject(s) the invitation,
there will be no conciliation proceedings.
39.5. If the Party initiating conciliation does not receive a reply within thirty days from the
date on which he/she sends the invitation, or within such other period of time as
specified in the invitation, he/she may elect to treat this as a rejection of the invitation
to conciliate. If he/ she so elects, he/she shall inform to other Party(ies) accordingly.
39.6. Where Invitation for Conciliation has been furnished, the Parties shall attempt to
settle such dispute(s) amicably under Part-III of the Indian arbitration and
Conciliation Act, 1996 and GAIL (India) Limited Conciliation Rules, 2010. It would
be only after exhausting the option of Conciliation as an Alternate Dispute Resolution
Mechanism that the Parties hereto shall go for Arbitration as per the provisions of
arbitration clause.
For the purpose of this Article, the option of ‘Conciliation’ shall be deemed to have
been exhausted, even in case of rejection of ‘Conciliation’ by any of the Parties.
39.7. The cost of Conciliation proceeding including but not limited to fees for
Conciliator(s), Airfare, Local Transport, Accommodation, cost towards conference
facility etc. shall be borne by the Parties equally.
39.8. The Parties shall freeze claims (s) of interest, if any, and shall not claim the same
during pendency of Conciliation proceedings. The Settlement Agreement, as and
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 43 of 159
when reached/ agreed upon, shall be signed between the Parties and Conciliation
proceeding shall stand terminated on the date of the Settlement Agreement.
40. INTEGRITY PACT
GAIL as one of its endeavour to maintain and foster most ethical and
corruption free business environment, have decided to adopt the Integrity Pact, a
tool developed by the Transparency International, to ensure that all activities and
transactions between the Company (GAIL) and its Counterparties (Bidders,
Contractors, Vendors, Suppliers, Service Providers/Consultants etc.) are handled in a
fair and transparent manner, completely free of corruption. Accordingly, an MOU on
Integrity Pact has been signed on 23.07.2007 by GAIL with Transparency
International India.
Considering the above, the details mentioned below are applicable as stated in
Instruction to Bidders of Bid Document in addition to the existing stipulation
regarding Corrupt and Fraudulent Practices.
The attached copy of the Integrity Pact as Annexure -1 to ITB shall be included
in the Bid submitted by the bidder (to be executed by the bidder for all
tenders of value Rs. 1 (One) crore and above). In case a bidder does not sign the
Integrity Pact, his bid shall be liable for rejection.
Bidder is required to sign the Integrity Pact with GAIL as per format & terms and
conditions enclosed with tender. In case a bidder does not sign the Integrity Pact, his
bid shall be liable for rejection.
COMMITMENTS AND OBLIGATIONS OF THE “COUNTERPARTY”
a) The Counterparty, directly or indirectly (through agent, consultant, advisor,
etc.), shall not pay any bribe/influence or give undue/ unlawful benefit to
anyone to gain undue advantage in dealing with GAIL.
b) The Counterparty will not engage in collusion of any kind including
price fixation etc. with other Counterparts.
c) The counterparty will not pass GAIL’s confidential information to any
third party unless specifically authorized by GAIL in writing.
d) The Counterparties shall promote and observe best ethical practices
within their respective organizations.
e) The Counterparty shall inform the Independent External Monitor.
i) If it received any demand, directly or indirectly, for a bribe/
favour or any illegal gratification/ payment / benefit;
ii) If it comes to know of any unethical or illegal payment / benefit;
iii) If it makes any payment to any GAIL associate
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 44 of 159
f) The Counterparty shall not make any false or misleading allegations against
GAIL or its associates.
40.1. VIOLATIONS & CONSEQUENCES:
a) If a Counterparty commits a violation of its Commitments and Obligations
under the Integrity Pact Programme during bidding process, their entire Earnest
Money Deposit/ Bid Security, would be forfeited and in addition, they may be
blacklisted from the GAIL business in future.
b) In case of violation of the Integrity pact by Counterparty after award of the
Contract, GAIL shall be entitled to terminate the Contract. GAIL would forfeit the
security deposits, encash the bank guarantee (s) and other payments payable to
Counterparty in such cases,
c) Subject to satisfaction of the Independent External Monitor, GAIL may ban/ blacklist/
put on holiday and exclude the Counterparty from future dealings until GAIL is
satisfied that the Counterparty shall not commit any such violation in future.
d) In addition to above, GAIL reserves its right to initiate criminal proceedings
against the violating Counterparty, if the allegations by Counterparty are found
frivolous, untrue and misleading and may also impose exemplary cost for the same.
e) The Counterparty will be entitled to claim as determined by the Independent
External Monitor, if the above (d) is found incorrect.
40.2. INDEPENDENT EXTRNAL MONITORS (IEMS)
The following Independent External Monitors (IEM) have been appointed by GAIL,
in terms of Integrity Pact (IP) which forms part of GAIL Tenders / Contracts.
Mr. V.K. Gupta, E-Mail: [email protected]
Mr. V.K. Gupta is authorised to examine / consider all references made to it under this
tender. The bidder(s) , in case of any dispute(s) / complaint(s) pertaining to this tender
may raise the issue either with the designated tender issuing officer in GAIL or
directly with the IEM on the panel c/o Chief Vigilance Officer, GAIL (India) Limited,
GAIL Bhawan, 16, Bhikaiji Cama Place, R.K. Puram, New Delhi – 110066.
41. FLASE/ FORGED DCOUMENTS
a) Bidder is required to furnish the complete and correct information/ documents
required for evaluation of their bids. If the information/ documents forming
basis of evaluation is found to be false/ forged, the same shall be considered
adequate ground for rejection of the bids and forfeiture of Earnest Money
Deposit.
b) In case, the information/ document furnished by the vendor/ contractor
forming basis of evaluation of his bid is found to be false / forged after the
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 45 of 159
award of the contract, GAIL shall have full right to terminate the contract and
get the remaining job executed at the risk & cost of such vendor/ contractor
without any prejudice to other rights available to GAIL under the contract
such as forfeiture of CPBG / Security Deposit, withholding of payment etc.
c) In case this issue of submission of false documents comes to the notice after
execution of work, GAIL shall have full right to forfeit any amount due to the
vendor/ contractor along with forfeiture of CPBG/ Security Deposit furnished
by the vendor/ contractor.
d) Further, such bidder/ vendor / contractor shall be put on Blacklist/ Holiday list
of GAIL debarring them from future business with GAIL.
42. ERRANT BIDDER:
In case after price bid opening the lowest evaluated bidder (L-1) is not awarded the
job for any mistake committed by him in bidding or withdrawal of bid or varying any
term in regard thereof leading to re-tendering, GAIL (India) Limited shall forfeit the
earnest money/ bid security paid by the bidder and such bidder shall be debarred from
participation in re-tendering of the same job (s)/ item (s)
43. PUBLIC PROCUREMENT POLICY FOR MICRO AND SMALL
ENTERPRISES
Government of India, vide Gazelle of India No. 503 dated 26.03.2012 has proclaimed
the Procurement Policy on procurement of goods and services from Micro and Small
Enterprises (MSEs) by all Central Ministries/ Departments! PSUs for promotion and
development of Micro and Small Enterprises. Accordingly, following provisions shall
be applicable to MSEs:
(i) Issue of Tender Documents to MSEs free of cost.
(ii) Exemption to MSEs from payment of EMD / Bid Security.
(iii) In tender, participating Micro and Small Enterprises quoting price within price
brand of L1+15% shall also be allowed to supply a portion of requirement by
bringing down their prices to LI price in a situation where L1 price is from
someone other than a micro and small enterprises and such micro and small
enterprises shall he allowed to supply upto 20% of the total tendered value
(Wherever applicable). In case of more than one such Micro and Small
Enterprises, the supply shall be shared proportionately (to tendered quantity).
Further, out of above 20%, 4% (20% of 20%) shall be from MSEs owned by
SC/ST entrepreneurs (wherever applicable). This quota is to be transferred to
other MSEs in case of non-availability of MSEs owned by SC/ST
entrepreneurs.
(iv) The quoted prices against various items shall remain valid in case of splitting
of quantities of the items as above (wherever applicable).
(v) In case bidder is a Micro or Small Enterprise under the Micro, Small and
Medium Enterprises Development Act. 2006, the bidder shall submit the
following:
(a) Documentary evidence that the bidder is a Micro or Small Enterprises
registered with District industries Centers or Khadi and Village
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 46 of 159
Industries Commission or Khadi and Village Industries Board or Coir
Board or National Small Industries Corporation or Directorate of
Handicrafts and Handloom or any other body specified by Ministry of
Micro, Small and Medium Enterprises.
(b) If the MSE is owned by SC/ST Entrepreneurs, the bidder shall furnish
appropriate documentary evidence in the regard.
The above documents submitted by the bidder shall be duly certified by the Statutory
Auditor of the bidder or a practicing Chartered Accountant (not being an employee or
a Director or not having any interest in the bidder's company/firm) where audited
accounts are not mandatory as per law.
If the bidder does not provide the above confirmation or appropriate document or any
evidence, then it will be presumed that they do not qualify for any preference
admissible in the Public Procurement Policy (PPP), 2012.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 47 of 159
FORMS AND FORMATS
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 48 of 159
FORMAT F-1 [BIDDER’S GENERAL INFORMATION]
To,
GAIL (India) Limited
GAIL Bhavan,
16, Bhikaiji Cama Place,
R.K. Puram, New Delhi -110066 (India)
1-1 Bidder Name:
1-2 Number of Years in Operation
1-3 Address of Registered Office
___________________________________________
City: ______________________________________
District: ____________________________________
State: ______________________________________
PIN/ZIP :___________________________________
1-4 Operation Address
(if different from above)
___________________________________________
City: ______________________________________
District: ____________________________________
State: ______________________________________
PIN/ZIP :___________________________________
1-5 Address where order is to be
placed/ issued:
___________________________________________
City: ______________________________________
District: ____________________________________
State: ______________________________________
PIN/ZIP :___________________________________
1-6 Telephone Number
___________________________________________
(Country Code) (Area Code) (Telephone Number)
1-7 Fax Number
___________________________________________
(Country Code) (Area Code) (Telephone Number)
1-8 E-mail ID
1-9 Website
1-10 Name & Designation of
Contact Person
1-11 ISO Certification, if any
{If yes, please furnish details}
1-12 Bid Currency
1-13 Port of shipment
1-14 Whether Supplier /
Manufacturer Dealer /
Trader / Contractor
1-15 Type of Material / Services
Supplies
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 49 of 159
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
Note: This should be submitted on the Letter Head of the Bidder
1-16 Banker’s Name
1-17 Branch
1-18 Branch Code
1-19 Bank Account Number
1-20 Whether SSI Registrant or not
1-21 We (Bidder) are cover under
the definition of section 2 (n)
of the MSMED Act
Yes / No
(If the response to the above is ‘Yes”, Bidder to
provide Purchaser a copy of the Enterpreneurs
Memorandum (EM) filled with the authority
specified by the respective State Government.)
1-22 Status of MSMED
Micro / Small / Medium
1-23 Type of Entity Corporate/ Non-Corporate (As per Service tax Act).
(In case of Non-Corporate Entity, bidder will submit
documentary evidence for same).
1-24 PAN No. (for Indian Bidder)
(Enclose copy of PAN)
1-25 Service Tax Registration No.
(for Indian Bidder)
(Enclose copy of service tax
registration certificate)
1-26 EPF Registration No.
(Enclose copy of EPF/PF
registration No.)
1-27 ESI registration No.
(Enclose Copy of ESI
registration certificate)
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 50 of 159
FORMAT F-2 [BID FORM]
To,
GAIL (India) Limited
GAIL Bhavan,
16, Bhikaiji Cama Place,
R.K. Puram, New Delhi -110066 (India)
Dear Sir,
After examining/reviewing the Bidding Documents for………………………, including
technical specifications, drawings, General and Special Conditions of Contract and schedule
of rates etc. the receipt of which is hereby duly acknowledged, we, the undersigned, pleased
to offer to execute the whole of the Job of …………… and in conformity with, the said Bid
Documents, including Addenda Nos. ____________.
We confirm that this bid is valid for a period of three (3) months from the date of opening of
Techno-Commercial Bid, and it shall remain binding upon us and may be accepted by any
time before the expiration of that period.
If our bid is accepted, we will provide the performance security as per provision of biding
document, for the due performance with in fifteen days of such award.
Until a final Agreement is prepared and executed, the bid together with your written
acceptance thereof in your notification of award shall constitute a binding Agreement
between us.
We understand that Bid Document is not exhaustive and any action and activity not
mentioned in Bid Documents but may be inferred to be included to meet the intend of the Bid
Documents shall be deemed to be mentioned in Bid Documents unless otherwise specifically
excluded and we confirm to perform for fulfilment of Agreement and completeness of the
Work in all respects within the time frame and agreed price.
We understand that you are not bound to accept the lowest priced or any bid that you may
receive.
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
Duly authorized to sign bid for and on behalf of____________________________
(Signature of Witness)
Witness Name:
Address:
Note: This should be submitted on the Letter Head of the Bidder
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 51 of 159
FORMAT F-3 [LIST OF ENCLOSURES]
To
GAIL (India) Limited,
16, Bhikaiji Cama Place,
R. K. Puram, New Delhi – 110 066
Dear Sir,
We are enclosing the following documents as part of the bid:
We are enclosing the following documents in Physical form as part of the e-bid:
1) Letter of Authority (Form F-5)
2) Power of Attorney of the signatory to the Bidding Document
3) Integrity Pact in physical form*
4) Bid Security/EMD *
5) Cost of Bidding Document *
6) Format F-3A, F-3B and F-8A or F-8B in physical form as explained in the clause no.
_____________________ * 7)
* The bidder has the option to submit these documents in physical form on /before the
bid due date or within seven days from bid opening date. However, scanned copy of
these (same) documents must be submitted on-line as part of e-bid before the bid due
date/time.
B. We are enclosing the following documents on line as part of the e-bid:
1. Documentary evidence required for meeting the stipulated bid evaluation criteria of
bidding document.
2. Methodology of execution of work
3. Copy of Bidding Documents along with addendum/corrigendum no…… duly signed
and sealed on each page, in token of confirmation that Bid Documents are considered
in full while preparing the bid and in case of award, work will be executed in
accordance with the provisions detailed in Bidding Documents.
4. QA/QC Manuals for pipes and coating
5. Health Safety and Environment (HSE) Policy and HSE Manual
C. In case of tenders having the bid closing date up to 30th September of the relevant
financial year and audited financial results of immediate 3 preceding financial year
being not available, the bidder has an option to submit the audited financial results of
three years immediately prior to relevant financial year. Wherever, the bid closing
date is after 30th September of the relevant financial year, bidder has to compulsorily
submit the audited financial results of immediate preceding three financial years.
D. In case of tenders having the bid closing date up to 30th September of the relevant
financial year and audited financial results of immediate preceding financial year is
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 52 of 159
not available, in such a case the audited financial results of the year immediately prior
to that relevant financial year will be considered as last financial year for “Net Worth”
and “Working Capital” calculations as specified in Financial BEC. Wherever, the bid
closing date is after 30th September of the relevant financial year, bidder has to
compulsorily submit the audited financial results for the immediate preceding
financial year.
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 53 of 159
FORMAT F-3A
COVERING LETTER ON LETTER HEAD OF STATUTORY
AUDITOR/CHARTERED ACCOUNTANT*
To, Date:
Sub: Certificate regarding …………………………….
Dear Sir,
We …………………………………..… (Name of Statutory Auditor/Chartered Accountant)
are the Statutory Auditor/Chartered Accountant of M/s ………….…….. (Name of bidder).
We hereby confirm that we have issued following certificate:
1. 2. 3.
Thanking You,
Place (Signature)
Date Name of Authorised Signatory
Membership no.:
Encl.: As above
Note:
Bidder whose accounts are not audited by auditors as per Law/ jurisdiction,
certification from a Chartered Accountant to be submitted.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 54 of 159
FORMAT F-3B
FORMAT FOR STATUTORY AUDITOR’S/ CHARTERED ACCOUNTANT*
CERTIFICATE FOR FINANCIAL CAPABILITY OF THE BIDDER
* Bidder whose accounts are not audited by auditors as per law/jurisdiction,
certification from a Chartered Accountant to be submitted.
We have verified the Annual Accounts and other relevant records of
M/s……………………………… (Name of the bidder) and certify the following
A. ANNUAL TURNOVER OF LAST 3 YEARS:
Year Amount (Currency)
Year 1:
Year 2:
Year 3:
B. FINANCIAL DATA FOR LAST AUDITED FINANCIAL YEAR :
Description Year _____
Amount (Currency)
1. Current Assets
2. Current Liabilities
3. Working Capital (Current
Assets-Current liabilities)
4. Net Worth (Paid up share
capital and Free Reserves &
Surplus)
Name of Audit Firm/ Chartered Accountant [Signature of Authorized Signatory]
Date: Name:
Designation:
Seal:
Membership no.
Instructions:
1. The financial year would be the same as one normally followed by the bidder for its
Annual Report.
2. The bidder shall provide the audited annual financial statements as required for this
Tender document. Failure to do so would result in the Proposal being considered as
non responsive.
3. For the purpose of this Tender document, (i) Annual Turnover shall be “Sale value/
Operating Income” (ii) Working Capital shall be “Current Assets less Current
liabilities” and (iii) Net Worth shall be “Paid up share capital and Free Reserves &
Surplus”
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 55 of 159
FORMAT F-4 PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT/ BID SECURITY
(To be stamped in accordance with the Stamp Act)
Ref............... Bank Guarantee No.........
Date......................
To
GAIL (India) Limited,
16, Bhikaiji Cama Place,
R. K. Puram, New Delhi – 110 066
Dear Sir(s),
In accordance with Letter Inviting Tender under your reference No___________
M/s.______________________________ having their Registered / Head Office at
_________________________ (hereinafter called the Tenderer) wish to participate in the said
tender for _____________________________________. As an irrevocable Bank Guarantee
against Earnest Money for the amount of ______________ is required to be submitted by the
Tenderer as a condition precedent for participation in the said tender which amount is liable to
be forfeited on the happening of any contingencies mentioned in the Tender Document.
We, the _______________________________Bank at _____________________________
having our Head Office _______________________________________ (Local Address)
guarantee and undertake to pay immediately on demand without any recourse to the tenderers by
GAIL (India) Ltd., the amount________________________________ without any reservation,
protest, demur and recourse. Any such demand made by GAIL, shall be conclusive and binding
on us irrespective of any dispute or difference raised by the Tenderer.
This guarantee shall be irrevocable and shall remain valid up to ____________ [this date
should be 5 months after the date finally set out for closing of tender]. If any further
extension of this guarantee is required, the same shall be extended to such required period on
receiving instructions from M/s._________________________________________ whose
behalf this guarantee is issued.
In witness whereof the Bank, through its authorised officer, has set its hand and stamp on this
___________day of ____________200 __at____________.
Witness:
(Signature) (Signature)
(Name) (Name)
(Official Address) Designation with Bank Stamp
Attorney as per Power of Attorney No.________
Date:________________________
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 56 of 159
INSTRUCTIONS FOR FURNISHING BID SECURITY BANK GUARANTEE
1. The Bank Guarantee by bidders will be given on non-judicial stamp paper as per
stamp duty applicable. The non-judicial stamp paper should be in the name of the
issuing bank. In case of foreign bank, the said banks guarantee to be issued by its
correspondent bank in India on requisite non-judicial stamp paper.
2. The expiry date as mentioned in bid document should be arrived at by adding 2
months to the date of expiry of the bid validity unless otherwise specified in the Bid
Documents.
3. The bank guarantee by bidders will be given from bank as specified in ITB
4. A letter from the issuing bank of the requisite Bank Guarantee confirming that said
bank guarantee /all future communication relating to the Bank Guarantee shall be
forwarded to the Employer at its address as mentioned at ITB.
5. Bidders must indicate the full postal address of the bank along with the bank’s E-
mail/ Fax/. From where the earnest money bond has been issued.
6. If a bank guarantee is issued by a commercial bank, then a letter to Employer
confirming its net worth is more than Rs.1,000,000,000/- (Rupees one hundred
crore) or equivalent along with a documentary evidence.
Bank Details of GAIL (India) Limited
Bank Account No. 10813604110
Type of Account Current Account
Name of the Bank State Bank of India
Complete Branch Address CAG Branch, Jawahar Vyapar Bhawan, 11th
& 12th
Floor,
Tolstoy Marg, New Delhi -110001
RTGS IFSC Code SBIN0009996
NEFT IFSC Code SBIN0009996
MICR Code 110002201
Whether Bank is Having SFMS
facility? (Yes/No)
Yes
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 57 of 159
FORMAT F-4A [FORMAT FOR LETTER OF CREDIT FOR BID SECURITY]
To,
(Beneficiary)
GAIL (India) Limited,
16, Bhikaiji Cama Place,
R. K. Puram, New Delhi – 110 066
Irrevocable and confirmed Letter of Credit No……………………………………
Amount : Rs.
Validity of this Irrevocable : ………………………………………… (In India)
Letter of Credit (2 months beyond validity of offer)
Dear Sir,
You are here by authorized to draw on………………….. (Name of Applicant with full
address) for a sum not exceeding……………………available by your demand letter (draft)
on them at sight drawn for…………………..Rs. accompanied by a certificate by GAIL
(India) Ltd., with the Tender No. duly incorporated therein, that one or more of the following
conditions has/have occurred, specifying the occurred condition(s) :
(i) The bidder withdraws its Bid during the period of Bid validity or any extension
thereof duly agreed by the Bidder.
(ii) The Bidder varies or modifies its Bid in a manner not acceptable to GAIL (India) Ltd.
during the period of bid validity or any extension thereof duly agreed by the Bidder.
(iii) The Bidder, having been notified of the acceptance of its Bids,
(a) Fails or refuses to execute the supply order/contract
(b) Fails or refuses to furnish the Contract Performance B.G. / Security as per Bid
Document.
(c) Fails to accept arithmetic corrections as per Bid Document conditions.
2. This Irrevocable Letter of Credit has been established towards Bid Security Tender
No………………for ……………….. (Item)
3. We hereby guarantee to protect the Drawers, Endorsers and bonafide holders from
any consequences which may arise in the event of the non-acceptance or non-payment
of Demand Letter (draft) in accordance with the terms of this credit.
4. This Credit is issued subject to the Uniform Customs and Practices for Documentary
Credits (1993 Revised) International Chamber of Commerce brochure No. 500.
5. Please obtain reimbursement as under:
………………………………………….
6. All foreign as well as Indian bank charges will be on the account of
M/s……………………… (Applicant)
FOR………………………..
Authorised Signature
(Original Bank)
Counter Signature
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 58 of 159
FORMAT F-5 [LETTER OF AUTHORITY]
PROFORMA FOR LETTER OF AUTHORITY FOR ATTENDING AND
SUBSEQUENT NEGOTIATIONS/CONFERENCES
Ref. No. Date:
To,
GAIL (India) Limited
GAIL Bhavan,
16, Bhikaiji Cama Place,
R.K. Puram,
New Delhi -110066 (India)
Dear Sir,
We _____________________________________ hereby authorize following
representative(s) to attend Pre Bid Meeting, un-priced bid opening and price bid opening and
for any other correspondence and communication against above Bidding Document:
Name & Designation _______________________ Signature _________________
Name & Designation _______________________ Signature _________________
We confirm that we shall be bound by all commitments made by aforementioned authorised
representatives.
Yours faithfully,
For and on behalf of__________
Signature
Name & Designation
Note: This letter of authority should be on the letterhead of the bidder and should be
signed by a person competent and having the power of attorney to bind the bidder.
Not more than two persons are permitted to attend techno –commercial un-priced and
price bid opening.
Note: Bidder’s authorized executive is required to carry a copy of this authority letter
while attending the Pre-Bid Meeting, Un-priced bid opening and price bid
opening and submit the same to GAIL.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 59 of 159
FORMAT F-6 [NO DEVIATION CONFIRMATION]
To,
GAIL (India) Limited
GAIL Bhavan,
16, Bhikaiji Cama Place,
R.K. Puram,
New Delhi -110066 (India)
Dear Sir,
We understand that any deviation/exception in any form may result in rejection of bid. We,
therefore, certify that we have not taken any exceptions/deviations anywhere in the bid and we
agree that if any deviation/exception is mentioned or noticed, our bid may be rejected.
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 60 of 159
FORMAT F-7 [CERTIFICATE]
To,
GAIL (India) Limited
GAIL Bhavan,
16, Bhikaiji Cama Place,
R.K. Puram,
New Delhi -110066 (India)
Dear Sir,
If we become a successful bidder and pursuant to the provisions of the Bidding Documents Fax
of Acceptance is issued to us, the following certificate shall be automatically enforceable:
“We agree and acknowledge that the Employer is entering into the Agreement solely on its own
behalf and not on behalf of any other person or entity. In particular, it is expressly understood
and agreed that the Government of India is not a party to the Agreement and has no liabilities,
obligations or rights there under. It is expressly understood and agreed that the Employer is
authorised to enter into Agreement, solely on its own behalf under the applicable laws of India.
We expressly agree, acknowledge and understand that the Employer is not an agent,
representative or delegate of the Government of India. It is further understood and agreed that
the Government of India is not and shall not be liable for any acts, omissions, commissions,
breaches or other wrongs arising out of the Agreement. Accordingly, we hereby expressly
waive, release and forego any and all actions or claims, including cross claims, VIP claims or
counter claims against the Government of India arising out of the Agreement and covenants not
to sue to Government of India as to any manner, claim, cause of action or things whatsoever
arising of or under the Agreement.”
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 61 of 159
FORMAT-F 8 (A)
Page 1 of 2
FOR DETAILS OF SIMILAR SUPPLY OF GOOD/ WORKS/ SERVICES
IN PAST SEVEN YEARS AND FORMAT FOR CERTIFICATE FROM
CHARTERED ACCOUNTANT*
(Applicable for cases where bidder’s account are not audited by
Statutory Auditor as per Law / Jurisdiction)
Name of the Project/Work
Name, address and contact
details of client
P.O /W.O No.
Scope of work of Bidder
Date of commencement of the
project/work
Date of completion of the
project/work
Total executed value from the
project / work (Specify
currency and amount)
(i) Copies of Letter of awards/ Order/ Work Orders and or IRN/Proof of delivery to be
enclosed.
(ii) The Supply/Work/Services completed earlier than Seven years need not be indicated
here.
(iii) The list of Supply, not of similar nature need not be indicated here. Failing to comply
aforementioned instructions may lead to rejection of bid.
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 62 of 159
FORMAT-F 8 (A)
Page 2 of 2
FORMAT FOR CERTIFICATION BY CHARTERED ACCOUNTANT
Certificate from the Chartered Accountant regarding Supply of Good / works / Services
Based on its books of accounts and other published information authenticated by it, {this is to
certify that LOA/ PO/ WO No.............................................. dated ..................... was awarded to
……………………..…………….. (Name of the Bidder) by ………….………….. (Name of
Client) to execute ………………..…… (Name of Supply/Work/ Service). The Supply commenced
on ……..……….. (Date) and was/ is likely to be completed on ……….………… (Date, if any).
It is certified that the total value of contract/order executed by …………….………. (Name of
bidder) was.................................. (Specify Currency and amount) and executed value
was....................................... (Specify Currency and amount).
Name of Audit Firm/Chartered Accountant [Signature of Authorized Signatory]
Date: Name:
Designation:
Seal:
Membership no.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 63 of 159
FORMAT F-8 (B)
Page 1 of 2
FOR DETAILS OF SIMILAR GOOD/ WORKS/ SERVICES SUPPLIED DONE
DURING PAST SEVEN YEARS AND FORMAT FOR CERTIFICATE FROM
STATUTORY AUDITOR
(Applicable in all cases where bidder’s accounts are audited by Statutory Auditor)
S. No. Description of the
Goods
LOA/PO/WO
No. and date
Full Postal
Address &
phone nos.
of Client.
Name,
designation
and address
of Engineer/
Officer-in-
Charge (for
cases other
than
purchase)
Value of
Contract/
Order
(Specify
Currency
Amount)
Date of
Commencement
of supply of
goods
Scheduled
Delivery
Schedule
Date of
Actual
Supply
Reasons
for delay
in
execution,
if any
(1) (2) (3) (5) (6) (7) (8) (9) (10)
Pl refer instruction
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
Instructions: 1. Copies of Letter of awards/ Order/ Work Orders and IRN/Proof of delivery to be enclosed.
2. The Supply completed earlier than seven years need not be indicated here.
3. The list of Supply, not of similar nature need not be indicated here. Failing to comply
aforementioned instructions may lead to rejection of bid.
4. Bidders are expected to provide details in respect of each Order in this Annex. The orders
cited must comply with the Bid Evaluation criteria specified in Tender Document. Details
provided in this section are intended to serve as a backup for information provided in Offer/
Quotation. Bidder should also refer to the Instructions below.
5. A separate sheet should be filled for each LOA/Work Order/ Purchase Order.
6. Certificate from the Bidder’s statutory auditors must be furnished in the format below for
LOA/Work Order/ Purchase Order mentioned above (separately for each orders).
7. It may be noted that in the absence above certificates, the details would be considered
inadequate and could lead to the bid being considered ineligible for further evaluation.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 64 of 159
Format F-8 (B)
(Page 2 of 2)
FORMAT FOR CERTIFICATION BY STATUTORY AUDITOR
Certificate from the Statutory Auditor regarding Supply of Good/ Works/ Services
Based on its books of accounts and other published information authenticated by it, {this is to
certify that LOA/ PO/ WO No.............................................. ............ dated ................ was
awarded to ……………………………….…………….. (Name of the Bidder) by
……………….. (Name of Client) to execute ………….…………… (Name of Supply). The
Supply/works/services commenced on ………….….. (Date) and was/ is likely to be
completed on ……….…… (Date, if any). It is certified that the total value of contract/order
executed by ……………………..……. (Name of bidder) was.............................. (Specify
Currency and amount) and executed value was................................... (Specify Currency and
amount).
Name of Audit Firm/Chartered Accountant [Signature of Authorized Signatory]
Date: Name:
Designation:
Seal:
Membership no. .
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 65 of 159
FORMAT F-9
PROFORMA OF BANK GUARANTEE FOR CONTRACT PERFORMANCE
GUARANTEE (ON NON-JUDICIAL PAPER OF APPROPRIATE VALUE)
To,
GAIL (India) Limited
GAIL Bhavan,
16, Bhikaiji Cama Place,
R.K. Puram,
New Delhi -110066 (India)
Dear Sirs,
M/s ___________________________________________________ have been awarded the
work of _____________________________________________________ for GAIL (India)
Limited, 16, Bhikaiji Cama Place, R.K. Puram, New Delhi.
The contracts conditions provide that the CONTRACTOR shall pay a sum of Rs.___________
(Rupees) ______________as full Contract Performance Guarantee in the form therein
mentioned. The form of payment of Contract Performance Guarantee includes guarantee
executed by Nationalised Bank, undertaking full responsibility to indemnify GAIL (INDIA)
LTD., in case of default.
The said M/s _______________________________________________ have approached us
and at their request and in consideration of the premises we having our office at
______________________________ have agreed to give such guarantee as hereinafter
mentioned.
a. We ____________________________________________________________ hereby
undertake and agree with you that if default shall be made by
M/s__________________________________ in performing any of the terms and
conditions of the tender or in payment of any money payable to GAIL ( INDIA) LTD.,
we shall on demand pay without any recourse to the contractor to you in such manner as
you may direct the said amount of _____________________________ only or such
portion thereof not exceeding the said sum as you may from time to time require.
b. You will have the full liberty without reference to us and without affecting this
guarantee, postpone for any time or from time to time the exercise of any of the powers
and rights conferred on you under the contract with the said
___________________________________ and to enforce or to forbear from endorsing
any powers or rights or by reason of time being given to the said
__________________________ which under law relating to the sureties would but for
provision have the effect of releasing us.
c. Your right to recover the said sum of ____________________________________
(_______________________________________) from us in manner aforesaid will not
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 66 of 159
be affected or suspended by reason of the fact that any dispute or disputes have been
raised by the said M/s.___________________________ and/or that any dispute or
disputes are pending before any officer, tribunal or court.
d. The guarantee herein contained shall not be determined or affected by the liquidation or
winding up dissolution or changes of constitution or insolvency of the said but shall in
all respects and for all purposes be binding and operative until payment of all money due
to you in respect of such liabilities is paid.
e. This guarantee shall be irrevocable and shall remain valid upto______________, if any
further extension of this guarantee is required; the same shall be extended to such
required period on receiving instruction from M/s.
______________________________________on whose behalf this guarantee is issued.
f. The Bank Guarantee’s payment of an amount is payable on demand and in any case
within 48 hours of the presentation of the letter of invocation of Bank Guarantee.
Should the banker fail to release payment on demand, a penal interest of 18% per
annum shall become payable immediately and any dispute arising out of or in relation
to the said Bank Guarantee shall be subject to the jurisdiction of Delhi Courts.
g. We have power to issue this guarantee in your favour under Memorandum and Articles
of Association and the undersigned has full power to do under the Power of Attorney
dated ___________ granted to him by the Bank.
Yours faithfully,
___________________________Bank
By its Constituted Attorney
Signature of a person duly authorised to
sign on behalf of the Bank.
INSTRUCTIONS FOR FURNISHING CONTRACT PERFORMANCE GUARANTEE
1. The Bank Guarantee by successful bidder(s) will be given on non-judicial stamp
paper as per stamp duty applicable. The non-judicial stamp paper should be in name
of the issuing bank. In case of foreign bank, the said bank guarantee to be issued by
its correspondent bank in India on requisite non-judicial stamp paper and place of bid
to be considered as Delhi.
2. The bank guarantee by bidders will be given from bank as specified in ITB.
3. A letter from the issuing bank of the requisite Bank Guarantee confirming that said
bank guarantee and all future communication relating to the Bank Guarantee shall be
forwarded to Employer
4. If a bank guarantee is issued by a commercial bank, then a letter to Owner confirming
its net worth is more than Rs. 1,000,000,000/- (Rupees one hundred Crores) or its
equivalent in foreign currency along with documentary evidence.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 67 of 159
FORMAT F-10 [PF REGISTRATION]
To,
GAIL (India) Ltd
16, Bhikaiji Cama Place
R K Puram,
New Delhi-110066
Dear Sir,
We hereby confirm that the following PF Account is under operation and shall be used for all
PF related activities for the labour engaged by us for the Facility (if awarded to us).
PF REGISTRATION NO. :
DISTRICT & STATE :
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
Note: Bidder shall submit copy of valid PF / EPF Registration certificate.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 68 of 159
FORMAT F-11[CHECK LIST]
Bidders are requested to duly fill in the checklist. This checklist gives only certain important
items to facilitate the bidder to make sure that the necessary data/information as called for in
the bid document has been submitted by them along with their offer. This, however, does not
relieve the bidder of his responsibilities to make sure that his offer is otherwise complete in
all respects.
Please ensure compliance and tick () against following points:
S. NO. DESCRIPTION STATUS
1.0 Signing and stamping each sheet of offer, original bid document
including drawings, addendum (if any)
2.0 Confirm that the following details have been submitted in the
Un-priced part:
a) Covering Letter, Letter of Submission
b) Bid Security / EMD and Tender Fee
c) Signed and stamped original copy of bid document along
with drawings and addendum (if any)
d) Power of Attorney in the name of person signing the bid
e) Bidder’s declaration that they are not under any liquidation,
court receivership or similar proceedings.
f) Bidder’s declaration that they are not put on holiday by
GAIL or its PMC or black listed by any Government
Department / Public sector.
g) EPF Registration Certificate in case of Domestic Bidder
h) Undertaking that contents of Bid Document have not been
altered or modified ( For only those Bidders who have
downloaded the Bid Document from the GAIL website )
3.0 Confirm that all forms are enclosed with the bid duly signed
by authorised person(s)
4.0 Confirm that the price bid has been duly filled in for each
item, signed and stamped on each page separately
5.0 Confirm that proper page nos. have been given in sequential
way in all the documents submitted along with your offer
with Index.
6.0 Confirm that any correction in the Un-priced part has been
initialled and stamped by the authorized person.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 69 of 159
S. NO. DESCRIPTION STATUS
7.0 Confirm that any correction in the “Price Part” part has been
signed in full and stamped by the authorized person.
8.0 Confirm that prices in requisite formats strictly complying
with the requirements have been submitted in price bid.
9.0 Confirmation that no deviations are taken against
commercial and technical specifications of the bid
document.
10.0 Confirm that annual reports for last three financial years &
duly filled in Form 3A & 3B are enclosed in the offer for
financial assessment.
11.0 Confirm that copies of documents establishing the bidder’s
eligibility are enclosed.
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 70 of 159
FORMAT F-12 [PROFORMA FOR CONTRACT AGREEMENT]
FOA No. GAIL / Dated _________
Contract Agreement for the work of ___________ of GAIL (India) Limited made on
_______ between (Name and Address) __________, hereinafter called the
“CONTRACTOR” (which term shall unless excluded by or repugnant to the subject or
context include its successors and permitted assignees) of the one part and GAIL (India)
Limited hereinafter called the “EMPLOYER” (which term shall, unless excluded by or
repugnant to the subject or context include its successors and assignees) of the other part.
WHEREAS
A. The EMPLOYER being desirous of having provided and executed certain work
mentioned, enumerated or referred to in the Tender Documents including Letter
Inviting Tender, General Tender Notice, General Conditions of Contract, Special
Conditions of Contract, Specifications, Drawings, Plans, Time Schedule of
completion of jobs, Schedule of Rates, Agreed Variations, other documents has called
for Tender.
B. The CONTRACTOR has inspected the SITE and surroundings of WORK specified in
the Tender Documents and has satisfied himself by careful examination before
submitting his tender as to the nature of the surface, strata, soil, sub-soil and ground,
the form and nature of site and local conditions, the quantities, nature and magnitude
of the work, the availability of labour and materials necessary for the execution of
work, the means of access to SITE, the supply of power and water thereto and the
accommodation he may require and has made local and independent enquiries and
obtained complete information as to the matters and thing referred to, or implied in
the tender documents or having any connection therewith and has considered the
nature and extent of all probable and possible situations, delays, hindrances or
interferences to or with the execution and completion of the work to be carried out
under the CONTRACT, and has examined and considered all other matters,
conditions and things and probable and possible contingencies, and generally all
matters incidental thereto and ancillary thereof affecting the execution and
completion of the WORK and which might have influenced him in making his tender.
C. The Tender Documents including the Notice Letter Inviting Tender, General
Conditions of Contract, Special Conditions of Contract, Schedule of Rates, General
Obligations, SPECIFICATIONS, DRAWINGS, PLANS, Time Schedule for
completion of Jobs, Letter of Acceptance of Tender and any statement of agreed
variations with its enclosures copies of which are hereto annexed form part of this
CONTRACT though separately set out herein and are included in the expression
“CONTRACT” wherever herein used.
AND WHEREAS
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 71 of 159
The EMPLOYER accepted the Tender of the CONTRACTOR for the provision and the
execution of the said WORK at the rates stated in the schedule of quantities of the work and
finally approved by EMPLOYER (hereinafter called the "Schedule of Rates") upon the terms
and subject to the conditions of CONTRACT.
NOW THIS AGREEMENT WITNESSETH AND IT IS HEREBY AGREED AND
DECLARED AS FOLLOWS:-
1. In consideration of the payment to be made to the CONTRACTOR for the WORK to
be executed by him, the CONTRACTOR hereby covenants with EMPLOYER that the
CONTRACTOR shall and will duly provide, execute and complete the said work and
shall do and perform all other acts and things in the CONTRACT mentioned or
described or which are to be implied there from or may be reasonably necessary for the
completion of the said WORK and at the said times and in the manner and subject to
the terms and conditions or stipulations mentioned in the contract.
2. In consideration of the due provision execution and completion of the said WORK,
EMPLOYER does hereby agree with the CONTRACTOR that the EMPLOYER will
pay to the CONTRACTOR the respective amounts for the WORK actually done by
him and approved by the EMPLOYER at the Schedule of Rates and such other sum
payable to the CONTRACTOR under provision of CONTRACT, such payment to be
made at such time in such manner as provided for in the CONTRACT.
AND
3. In consideration of the due provision, execution and completion of the said WORK
the CONTRACTOR does hereby agree to pay such sums as may be due to the
EMPLOYER for the services rendered by the EMPLOYER to the CONTRACTOR,
such as power supply, water supply and others as set for in the said CONTRACT and
such other sums as may become payable to the EMPLOYER towards the controlled
items of consumable materials or towards loss, damage to the EMPLOYER'S
equipment, materials construction plant and machinery, such payments to be made at
such time and in such manner as is provided in the CONTRACT.
It is specifically and distinctly understood and agreed between the EMPLOYER and
the CONTRACTOR that the CONTRACTOR shall have no right, title or interest in
the SITE made available by the EMPLOYER for execution of the works or in the
building, structures or work executed on the said SITE by the CONTRACTOR or in
the goods, articles, materials etc., brought on the said SITE (unless the same
specifically belongs to the CONTRACTOR) and the CONTRACTOR shall not have
or deemed to have any lien whatsoever charge for unpaid bills will not be entitled to
assume or retain possession or control of the SITE or structures and the EMPLOYER
shall have an absolute and unfettered right to take full possession of SITE and to
remove the CONTRACTOR, their servants, agents and materials belonging to the
CONTRACTOR and lying on the SITE.
The CONTRACTOR shall be allowed to enter upon the SITE for execution of the
WORK only as a licensee simpliciter and shall not have any claim, right, title or
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 72 of 159
interest in the SITE or the structures erected thereon and the EMPLOYER shall be
entitled to terminate such license at any time without assigning any reason.
The materials including sand, gravel, stone, loose, earth, rock etc., dug up or excavated
from the said SITE shall, unless otherwise expressly agreed under this CONTRACT,
exclusively belong to the EMPLOYER and the CONTRACTOR shall have no right to
claim over the same and such excavation and materials should be disposed off on account
of the EMPLOYER according to the instruction in writing issued from time to time by the
ENGINEER-IN-CHARGE.
In Witness whereof the parties have executed these presents in the day and the year first above
written.
Signed and Delivered for and Signed and Delivered for and
on behalf of EMPLOYER. on behalf of the CONTRACTOR.
GAIL (India) Limited (Name of the Contractor)
_______________________________ ____________________________
_______________________________ ____________________________
Date: ___________ Date: ____________
Place: ___________ Place: ____________
IN PRESENCE OF TWO WITNESSES
1.___________________________ 1. ________________________
___________________________ ________________________
___________________________ ________________________
___________________________ ________________________
2.___________________________ 2. ________________________
___________________________ ________________________
___________________________ ________________________
___________________________ ________________________
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 73 of 159
FORMAT F-13
PERFORMANCE EVALUATION
1.1 GAIL follows a system of Performance Evaluation of vendors and contractors to
monitor and ensure the timely and smooth completion of supplies, execution of
contracts, and maintenance of quality standards. The basic objective is to recognize
and develop reliable vendors and contractors who consistently meet or exceed
expectations and requirements of GAIL with respect to timely receipt of supplies,
completion of work and services and the quality specifications, standards. Vendors
and contractors whose performance is not found satisfactory will be debarred from
future business with GAIL.
1.2 All the suppliers and contractors working with GAIL will be evaluated based on the
parameters defined in the performance Rating Data Sheet as per enclosed Annexure –I
of F-13.
1.3 The evaluated rating may be falling in any of the following category depending upon
the scoring of points in various parameters.
Very good
Good
Fair
Poor
1.4 In case, a vender/contractor is not able to achieve a minimum scoring of 60% points
in the given parameters individually and collectively for all parameters i.e. with poor
rating shall be put on “HOLIDAY” for a period of 1 to 3 years depending upon the
nature of failure on their part in performance and such venders and contractors will
not be allowed to participate in business with GAIL for the Holiday period.
1.5 The vendors and contractors will be blacklisted for submitting forged documents in
respect of experience, turnover and any other requirements forming the basis for pre
qualifying / eligibility criteria irrespective of their rating in the past. Such vendors &
Contractors will be debarred from having business with GAIL in future.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 74 of 159
Annexure - 1
GAIL (India) Limited
PERFORMANCE RATING DATA SHEET
(FOR PROJECTS/CONSULTANCY JOBS)
(i) Project/Work Centre :
(ii) Order/Contract No. & Date :
(iii) Brief description of Items works/Assignment :
(iv) Order/Contract value (Rs.) :
(v) Name of Vendor/Contractor/Consultant :
(vi) Contracted delivery/Completion Schedule :
(vii) Actual delivery/Completion Date :
Performance
Parameter
Delivery/Completion
Performance
Quality
Performance
Reliability
Performance
Total
Maximum Marks 40 40 20 100
Marks Allocated (*)
Remarks (if any)
PERFORMANCE RATING (**):
Note:
(*) Allocation of marks would be as per enclosed instructions
(**) performance rating shall be classified as under:
Sl. No. Range (Marks) Rating
1. 60 & below POOR
2. 61-75 FAIR
3. 76-90 GOOD
4. MORE THAN 90 VERY GOOD
Signature of Authorised signatory with name & designation
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 75 of 159
INSTRUCTIONS FOR ALLOCATION OF MARKS
Marks are to be allocated as under:
1.1 DELIVERY/COMPLETION PERFORMANCE : 40 MARKS
Delivery Period/Completion Schedule Delay in weeks Marks
a) Up to 3 months Before CDD 40
Delay up to 4 weeks 35
Delay up to 8 weeks 30
Delay up to 10 weeks 25
Delay up to 12 weeks 20
Delay up to 16 weeks 15
More than 16 weeks 0
b) Above 3 months Before CDD 40
Delay up to 4 weeks 35
Delay up to 8 weeks 30
Delay up to 10 weeks 25
Delay up to 16 weeks 20
Delay up to 20 weeks 15
Delay up to 24 weeks 10
More than 24 weeks 0
1.2 QUALITY PERFORMANCE 40 MARKS
For Normal Cases: No Defects/No Deviation/No failure: 40 marks
i) Rejection/Defects Marks to be allocated on pro-rata basis
for acceptable quantity as compared to
total quantity for normal cases
10 Marks
ii) When quality failure
endangers the system
integration and safety
of the system.
Failure of severe nature
- Moderate nature
- low severe nature
0 marks
5 marks
10-25
marks
iii) Number of deviations 1. No. deviation
2. No. of deviations <=2
3. No. of deviations >2
5 Marks
2 marks
0 marks
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 76 of 159
1.3 RELIABILITY PERFORMANCE 20 MARKS
(i) FOR WORKS / CONTRACTS
i) Submission of order acceptance, agreement, PBG, Drawings
and other documents within time
4 marks
ii) Mobilization of resources as per Contact and in time 4 marks
iii) Liquidation of Check-list points 4 marks
iv) Compliance to statutory and HS & E requirements
Or
Reliability of Estimates/Design/Drawing etc. in case of
Consultancy jobs
4 marks
v) Timely submission of estimates and other documents for
Extra, Substituted & AHR items
4 marks
(ii) FOR SUPPLIES
i) Submission of order acceptance, PBG , Drawing and other
documents within time
5 marks
ii) Attending complaints and requests for after Sales service/warranty
repairs and/or query/advice (upto the evaluation period)
5 marks
iii) Response to various correspondence and conformance to standards
like ISO
5 marks
iv) Submission of all required documents including Test Certificates at
the time of supply
5 marks
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 77 of 159
FORMAT F - 14
[BRIEF SUMMARY OF AGREED TERMS & CONDITIONS]
Tender No. 8000005216
Bidder M/s .............................
Offer Ref................................
This Questionnaire duly filled in should be returned along with each copy of Un-priced Bid.
Clauses confirmed hereunder should not be repeated in the Bid.
---------------------------------------------------------------------------------------------------------------
Sl. Description Bidder's Confirmation
No.
---------------------------------------------------------------------------------------------------------------
1. It is noted that deviations to Terms &
Conditions shall lead to rejection of offer, as
specified in the Bid Document.
2. Ensure and confirm that prices quoted in
‘Schedule of Rates (SOR), are inclusive of
all costs and Taxes & Duties including
service tax as per Bid Document.
3. Confirm that the offer shall remain valid for
acceptance up to 03 months from Final Bid
Due Date/Date of Opening of Bids.
4. Bidder’s name and address
5. Confirm acceptance of contract / delivery
period as per requirement Specified in Bid
Document.
6. Confirm that the contents of bidding
document hosted in GAIL e- tendering
portal has not been changed.
7. Customer references and confirmation of
requirements wherever applicable are given
in bid.
8. Confirm complete technical literatures/
catalogues and Users reference list
submitted along with offer.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 78 of 159
9. Confirm acceptance of Price Reduction
Schedule (PRS) for delay in completion/
delivery as specified in the Bid Document.
10 Confirm that in case of delay in completion
/ delivery beyond Contractual Date, the
invoice shall be submitted for the amount
duly reduced to the extent of PRS.
11. Confirm acceptance of Terms of Payment
as specified in the Bid Document.
12. Confirm quoted prices will remain firm and
fixed till complete execution of the order.
Fax of Acceptance shall be placed within
offer validity as ‘Notification of Award of
Contract’.
13. Confirm that Contract-cum-Equipment-
Performance Bank Guarantee (CPBG) as
per Bid Document shall be furnished within
15 days of Fax of Acceptance as per clause
34 of ITB.
14. a) Confirm acceptance in toto of the Terms &
Conditions contained in:
i) Instructions to Bidders
ii) General Conditions of Contract (GCC)
Special Conditions of Contract (SCC)
Scope of Work & technical details
iii) All other commercial
documents/attachments of Bid Document.
b) All the terms & conditions have been
indicated in this format and have not been
repeated in the bid elsewhere. It is noted
that Terms & Conditions indicated
elsewhere including any printed Terms &
Conditions, shall not be considered by
Owner.
15. Please furnish Bid Security details
a) Bid Security No. & Date
b) Value
c) Validity
d) Bid Security submitted against the
Region
16. Indicate Name & Contact E-
Mail/Telephone/Mobile/Fax No. of
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 79 of 159
person(s) to whom queries, if any, are to be
addressed against your bid.
17. Owner reserves the right to make any
change in the terms & conditions of the Bid
Document and to reject any or all bids
including those received late or incomplete.
BIDDER CONFIRMS THAT IN CASE OF CONFLICTING VERSION OF VARIOUS
TERMS & CONDITIONS AT DIFFERENT PLACES, THE CONFIRMATION
FURNISHED AS ABOVE SHALL BE CONSIDERED OVER-RIDING AND FINAL AND
ANY OTHER DEVIATION INDICATED ELSEWHERE SHALL BE TREATED AS
REDUNDANT.
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 80 of 159
FORMAT F-15 [DECLARATION]
We confirm that we are not under any liquidation, court receivership or similar proceedings.
We also confirm that we have not been banned or delisted by any Government or Quasi
Government agencies of PSU. Further, we confirm that we have not been put on Holiday list
of GAIL or any of its PMC (i.e. M/s EIL, MECON, Tracabel & HRC Projects, Wood Group
Kenny).
We confirm that contents of Bid Document have not been altered or modified.
Place: [Signature of Authorized Signatory of Bidder]
Date: Name:
Designation:
Seal:
Note: This should be submitted on the Letter Head of the Bidder
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 81 of 159
FORMAT F-16
INTEGRITY PACT
(To be executed on plain paper and applicable to all tenders of the value of Rs. one crore
and above)
Between GAIL (India) Limited, a Government of India Public Sector, (here-in-after referred
to as "Principal ").
AND
……………………….............. ………………… (Here-in-after referred to as "The
Bidder/Contractor").
(Principal and the Bidder/Contractor are here-in-after are referred to individually as "Party" or
collectively as "Parties").
PREAMBLE
The Principal intends to award under laid down organizational procedures, contract/s for
………………………………………………….. The Principal values full compliance with
all relevant laws and regulations, and the principles of economic use of resources, and of
fairness and transparency in its relations with its Bidder/s and Contractor/s.
In order to achieve these goals, the Principal co-operates with the renowned International
Non-Governmental Organisation 'Transparency International' (TI). Following TI's national
and international experience, the Principal will appoint an Independent External Monitor who
will monitor the tender process, the execution of the contract etc. for compliance with the
principles mentioned above.
Section 1 - Commitments of the Principal
1. The Principal commits itself to take all measures necessary to prevent corruption and to
observe the following Principles in this regard:-
i) No employee of the Principal, either in person or through family members, including
relatives, will in connection with the tender for or the execution of a contract, demand
or accept a promise for or accept for him/herself or for a third person, any material or
immaterial benefit to which he/she is not legally entitled.
ii) The Principal shall, during the tender process treat all Bidders with equity. The
Principal undertakes and ensures that before and during the tender process shall
provide and share 'the same information to all Bidders and will not provide to any
Bidder confidential/additional information through which one particular Bidder could
take an advantage in relation to the tender process or the contract execution.
iii) The Principal will exclude from the process all known prejudiced persons.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 82 of 159
2. If the Principal obtains information on the conduct of any of its employees which is a
criminal offence under the Anti-Corruption Laws of India, or if there be a substantive
suspicion in this regard, the Principal will inform its Vigilance Office and in addition can
initiate disciplinary actions.
Section 2 - Commitments and Undertakings by the Bidder/Contractor
1. The Bidder / Contractor commits and undertakes to take all measures necessary to
prevent malpractices & corruption. He commits himself to observe the following
principles during his participation in the tender process and during the contract execution:
i) The Bidder / Contractor undertakes not to, directly or through any other person or
firm offer, promise or give or influence to any employee of the Principal associated
with the tender process or the execution of the contract or to any other person on their
behalf any material or immaterial benefit to which he / she is not legally entitled in
order to obtain in exchange any advantage of any kind whatsoever during the tender
process or during the execution of the contract.
ii) The Bidder / Contractor undertakes not to enter into any undisclosed agreement or
understanding, whether formal or informal with other Bidders. This applies in
particular to prices, specifications, certifications, subsidiary contracts, submission or
non-submission of bids or any other action to restrict competitiveness or to introduce
cartelisation in the bidding process.
iii) The Bidder / Contractor undertakes not to commit any offence under the relevant
Anti-corruption Laws of India. Further, the Bidder / Contractor will not use
improperly any information or document provided by the Principal as part of the
business relationship regarding plans, technical proposals and business details,
including information contained or transmitted electronically for the purposes of
competition or personal gain and will not pass the information so acquired on to
others.
iv) The Bidder / Contractor will, when presenting his bid undertakes to disclose any and
all payments made, is committed to or intends to make to agents, brokers or any other
intermediaries in connection with the award of the contract.
2. The Bidder / Contractor will not instigate and allure third persons / parties to commit
offences outlined above or be an accessory to such offences.
Section 3 - Disqualification from tender process and exclusion from future contracts
If the Bidder, before the award of contract, has committed a transgression through a violation
of any provisions of Section 2 or in any other form so as to put his reliability or credibility as
Bidder into question, the Principal shall be entitled to disqualify, put on holiday or blacklist
the Bidder including from the future tender process or to terminate the contract, if already
signed, on that ground.
1. If the Bidder / Contractor has committed a transgression through a violation of any
provisions of Section 2 so as to put his reliability or credibility into question, the Principal
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 83 of 159
shall be entitled to exclude including blacklist and put on holiday the Bidder / Contractor
from entering into any GAIL future contract tender processes. The imposition and
duration of the exclusion will be determined by the severity of the transgression. The
severity will be determined by the Principal taking into consideration the full facts and
circumstances of each case particularly taking into account the number of transgressions,
the position of the transgressors within the company hierarchy of the Bidder and the
amount of the damage. The exclusion may be imposed for a minimum period of 6 months
and maximum of three years.
2. A transgression is considered to have occurred if the Principal after due consideration of
the available evidence, concludes that no reasonable doubt is possible.
3. The Bidder with its free consent and without any influence agrees and undertakes to
respect and uphold the Principal's absolute rights to resort to and impose such exclusion
and further accepts and undertakes not to challenge or question such exclusion on any
ground, including the lack of any hearing before the decision to resort to such exclusion is
taken. This undertaking is given freely and after obtaining independent legal advice.
4. Subject to the full satisfaction of the Principal, the exclusion of the Bidder / Contractor
could be revoked - by Principal prematurely if the bidder / contractor can prove that he
has restored / recouped the damage caused by him and has installed a suitable corruption
prevention system in his organization.
Section 4 - Forfeiture of EMD / Security Deposits
1. If the Principal has disqualified the Bidder from the tender process prior to the award in
terms of Section 3, and during the execution of the contract, the Principal shall forfeit
earnest money deposit / bid security money, encash the bank guarantee including due
payments in addition to blacklisting or putting on holiday the bidder and terminating the
contract.
2. If the Principal has terminated the contract according to Section 3, or if the Principal is
entitled to terminate the contract according to Section 3, the Principal shall be entitled to
demand and recover from the Contractor liquidated damages equivalent to Earnest Money
Deposit / Security Deposit / Performance Bank Guarantee.
3. The bidder agrees and undertakes to pay the said amounts without protest or demur
subject only to condition that if the Bidder / Contractor can prove and establish that the
exclusion of the Bidder from the tender process or the termination of the contract after the
contract award has caused no damage or less damage than the amount of the liquidated
damages, the Bidder / Contractor shall compensate the Principal only to the extent of the
damage in the amount proved.
Section 5 - Previous transgression
1. The Bidder swears on oath that no previous transgression has occurred during the last
three years with any other Company in any country conforming to the TI approach or
including with any other Public Sector Enterprise / Undertaking in India that could justify
his exclusion from the tender process.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 84 of 159
2. If the Bidder makes incorrect statement on this subject, he shall be disqualified from the
tender process or the contract, if already awarded, could be liable to be terminated on this
ground.
Section 6 - Equal treatment to all Bidders / Contractors / Subcontractors
1. The Bidder / Contractor undertakes to demand from all its sub-contractors, if any, an
undertaking and commitment in conformity with this Integrity Pact, and to submit it to
the Principal before signing of the contract.
2. The Principal will enter into agreements with similar conditions, as stipulated herein, with
all Bidders, Contractors and Subcontractors.
3. The Principal shall disqualify from the tender process all Bidders who do not sign this
Pact or violate any of its provisions.
Section 7 - Criminal charges against violating Bidders / Contractors / Sub-contractors
If the Principal obtains knowledge of conduct of a Bidder, Contractor or Subcontractor, or of
an employee or a representative or an associate of a Bidder, Contractor or Subcontractor
which constitutes corruption, or if the Principal has substantive suspicion in this regard, the
Principal will inform the Vigilance Office / Department for initiating appropriate action for
above.
Section 8 -Independent External Monitor / Monitors
(Three in number depending on the size of the contract)
(To be decided by the Chairperson of the Principal)
1. The Principal appoints competent and credible external independent Monitor for this Pact.
The task of the Monitor is to review independently and objectively, whether and to what
extent the parties comply with the obligations under this agreement.
2. The Monitor is not subject to any instructions by the representatives of the parties and
performs his functions neutrally and independently. He reports to the Chairperson of the
Board of the Principal.
3. The Contractor accepts that the Monitor has the right to access without restriction to all
Project documentation of the Principal including that provided by the Contractor. The
Contractor will also grant the Monitor, upon his request and demonstration of a valid
interest, unrestricted and unconditional access to his project documentation. The same is
applicable to Sub-contractors. The Monitor is under contractual obligation to treat the
information and documents of the Bidder / Contractor / Sub-contractor with
confidentiality.
4. The Principal will provide to the Monitor sufficient information about all meetings among
the parties related to the Project provided such meetings could have an impact on the
contractual relations between the Principal and the Contractor. The parties offer to the
Monitor the option to participate in such meetings.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 85 of 159
5. As soon as the Monitor notices, or believes to notice, a violation of this agreement he will
so inform the Management of the Principal and request the Management to discontinue or
heal the violation or to take other relevant action. The monitor can in this regard submit
non-binding recommendations. Beyond this, the Monitor has no right to demand from the
parties that they act in a specific manner, refrain from action or tolerate action. However,
the Independent External Monitor shall give an opportunity to the bidder / contractor to
present its case before making its recommendations to the Principal.
6. The Monitor will submit a written report to the Chairperson of the Board of the Principal
within 8 to 10 weeks from the date of reference or intimation to him by the 'Principal' and
should the occasion arise, submit proposals for taking corrective measures.
7. Monitor shall be entitled to compensation by the Principal on the same terms &
conditions as being extended to/provided to Outside Expert Committee Members of
ONGC.
8. If the Monitor has reported to the Chairperson of the Board a substantiated suspicion of
an offence under relevant Anti-Corruption laws of India, and the Chairperson has not,
within reasonable time, taken visible action to proceed against such offence or reported it
to the Vigilance Office, the Monitor may also transmit this information directly to the
Central Vigilance Commissioner, Government of India.
9. The word 'Monitor' would include both singular and plural.
10. Independent External Monitor shall be required to maintain confidentiality of the
information acquired and gathered during their tenure / role as Independent Monitor. Any
breach in this regard would be subject to the legal judicial system of India.
11. The Independent External Monitors - shall be responsible to oversee the implementation
of Integrity Pact Program to prevent corruption, bribes or any other unethical practices in
the GAIL. However, Monitor(s) shall be personally and severally be liable for any action
or suit brought by Bidder / Contractor / against the Monitor, in case the findings of
Independent Monitor is / are found incorrect or biased or prejudiced.
12. Independent External Monitor(s) shall be required to furnish an Undertaking and shall
disclose before taking any assignment that he / she has no interest in the matter or
connected with the party (bidder / contractor) in any manner.
Section 9 - Pact Duration
The provisions of this Pact shall come into effect from the date of signing of this Pact by the
both parties. It expires for the Contractor 12 months after the last payment under the
respective contract, and for all other Bidders 6 months after the contract has been awarded.
If any claim is made / lodged by either party during this time, the same shall be binding and
continue to be valid despite the lapse of this pact as specified above, unless it is
discharged/determined by the Chairperson of the Principal.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 86 of 159
Section 10 - Miscellaneous Provisions
1. This agreement is subject to Indian Law. Place of performance and jurisdiction is the
Registered Office of the Principal, i.e. New Delhi. The Arbitration clause provided in
main tender document / contract shall not be applicable for any issue / dispute arising
under Integrity Pact.
2. Changes and supplements as well as termination notices, if any, need to be made in
writing. Side Agreements have not been made.
3. If the Contractor / Bidder is a partnership concern or a consortium, this agreement must
be signed by all partners or consortium members.
4. In case any or several of the provisions of this agreement turn out to be void, the
remainder of this pact shall remain valid. The parties to this pact however, shall strive to
come to an agreement to their original intentions in such a case.
______________________ _________________________
(Name & Designation) (Name & Designation)
For the Principal For the Bidder/Contractor
Place: ________________ Witness 1: ____________________________
Date: _________________ Witness 2: ____________________________
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 87 of 159
FORMAT F-17
ENTERPRISE’S INFORMATION WITH RESPECT TO THE
MICRO, SMALL AND MEDIUM ENTERPRISES DEVELOPMENT ACT, 2006
(APPLICABLE FOR INDIAN BIDDERS ONLY)
Bidder may be aware that a new Act “Micro, Small and Medium Enterprises Development
Act 2006” (‘MSMED’) has come into force from 2 October 2006, which has repeated the
provisions of the old Act regarding Small Scale Industrial undertakings.
As per the MSMED Act, enterprises engaged in the manufacture/production of goods or
rendering/providing of services are to be classified into Micro, Small and Medium enterprises
based on the investment in plant and machinery/equipment.
The term enterprises stated in the above paragraph includes Proprietorship, Hindu undivided
family, Association of persons, Cooperative Society, Partnership firms, undertaking or any
other legal entity.
For the ready reference the definition of Micro, Small and Medium enterprises is given
below:
Classification of enterprises engaged in:
a) manufacture or production of goods pertaining to any industry specified in the
First Schedule to the Industries (Development and Regulation) Act 1951 as
Nature of enterprise Investment in plant & machinery (#)
Micro Does not exceed INR 25 Lac
Small More than INR 25 Lac but does not exceed INR 5 Crores
Medium More than INR 5 Crore but does not exceed INR 10 Crores
b) providing or rendering services
Nature of Enterprise Investment in equipment
Micro Does not exceed INR 10 Lac
Small More than INR 10 Lac but does not exceed INR 2 Crores
Medium More than INR 2 Crore but does not exceed INR 5 Crores
(#) In calculating the investment in plant & machinery, the cost of pollution control,
research and development, industrial safety devices and such other items as may be
specified will be excluded
(I) Based on the investment criterion mentioned above, Bidder to confirm whether
their enterprise is a Micro/Small/Medium enterprise as follows:
“We (Bidder) confirm that we are a micro /small / medium enterprise under the
MSMED Act 2006.” (Please strike off whichever status is not applicable)
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 88 of 159
Please note that if Bidder do not provide the above confirmation in Bidding
Document then it will be presumed that they do not qualify as a micro or small
enterprise under the MSMED Act 2006.
(II) Further, with respect to micro and small enterprises, the MSMED Act defines the
term ‘supplier’ as an enterprise which has filed a memorandum with the authority
specified by the respective State Government.
If the Bidder is a micro / small enterprise and have filed a memorandum with the specified
authority, then Bidder to confirm the following:
“We (Bidder) are a supplier within the definition of section 2(n) of the MSMED Act
________ (Yes/No).”
If the response to the above is ‘Yes”, Bidder to provide Purchaser a copy of the
Enterpreneurs Memorandum (EM) filed with the authority specified by the respective
State Government.
If the confirmation is not furnished in Bidding Document, it will be presumed that the
Bidder is not a supplier under the MSMED Act. Further if Bidder do not provide the
evidence in terms of the EM, Bidder will not be considered as a supplier.
(SIGNATURE & STAMP OF THE BIDDER)
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 89 of 159
FORMAT F-18[MANDATE FORM]
Real Time Gross Settlement (RTGS)/ National Electronic fund transfer
(NEFT)
1. Vendor/customer Name:
2. Vendor/customer Code:
3. Vendor /customer Address:
4. Vendor/customer e-mail id:
5. Particulars of bank account
a) Name of Bank:
b) Name of branch:
c) Branch code:
d) Address:
e) Telephone number:
f) Type of account (current/saving etc):
g) Account Number:
h) RTGS IFSC code of the balk branch:
i) NEFT IFSC code of the bank branch:
J) 9 digit MICR code:
We hereby authorize GAIL(India) Limited to release any amount due to me/us in the
bank account as mentioned above. I / We hereby declare that the particulars given
above are correct and complete. If the transaction is delayed or lost because of
incomplete or incorrect information, we would not hold the GAIL (India) Limited
responsible
----------------------------------
(Signature of vendor/ customer)
BANK CERTIFICATE
We certify that ----------------------- has an Account no --------------------------- with us
and we confirm that the details given above are correct as per our records.
Bank stamp
Date (Signature of authorized officer of bank)
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 90 of 159
Bid Document No.: 8000005216
FORMAT F-19
ACKNOWLEDGEMENT CUM CONSENT LETTER
(On receipt of tender document/information regarding the tender, Bidder shall
acknowledge the receipt and confirm his intention to bid or reasons for non-
participation against the enquiry/ tender through e- mail/fax to concerned executive
who issued the tender, by filling up the Format)
To,
GAIL (India) Limited,
GAIL Bhawan,
16, Bhikaiji Cama Place
R.K. Puram,
New Delhi -110066 (India)
Dear Sir,
We hereby acknowledge receipt of a complete set of bidding document along with enclosures
for subject item/job and/or the information regarding the subject tender.
We intend to bid as requested for the subject item/job and furnish following details with
respect to our quoting office:
Postal Address with Pin Code: ..…..………..
Telephone Number : ……………..
Fax Number : ……………..
Contact Person : ……………..
E–mail Address : ……………..
Mobile No. : ……………..
Date : ……………..
Seal / Stamp : …………….
We are unable to bid for the reasons given below:
Reasons for non- submission of bid:
Agency’s Name : …………………….
Signature : ……………………
Name : ……………………
Designation : ……………………
Date : ……………………
Seal/Stamp : ……………………
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 91 of 159
SECTION III
GENERAL CONDITIONS OF CONTRACT
(GCC-Works)
E-TENDER NO. 8000005216
Refer Separate attachment in collaboration folder
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 92 of 159
SECTION V
SPECIAL CONDITIONS OF THE CONTRACT
(SCC)
E-TENDER NO. 8000005216
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 93 of 159
SECTION V
SPECIAL CONDITIONS OF THE CONTRACT (SCC)
Index
SL.NO. DESCRIPTION
1.0 GENERAL
2.0 TIME OF COMPLETION
3.0 DRAWINGS AND DOCUMENTS
4.0 TERMS OF PAYMENT
5.0 ABNORMALLY HIGH RATED ITEMS
6.0 INSURANCE
7.0 TESTS AND INSPECTION OF WORKS
8.0 QUALITY ASSURANCE SYSTEMS
9.0 SURVEY EQUIPMENT & SITE ORGANISATION
10.0 COMPLETION DOCUMENTS
11.0 PRICE REDUCTION SCHEDULE
12.0 DEFECT LIABILITY PERIOD
13.0 HEALTH, SAFETY AND ENVIRONMENT (HSE)
14.0 STATUTORY APPROVALS
15.0 EXTENSION OF CONTRACT
16.0 SECURITY DEPOSIT
17.0 STATUTORY VARIATION IN TAXES & DUTIES
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 94 of 159
SPECIAL CONDITIONS OF THE CONTRACT (SCC)
1. GENERAL
1.1. Special Condition of Contract shall be read in Conjunction with the General
Conditions of Contract, specification of work, Drawing and any other documents
forming part of this contract wherever the context so requires.
1.2. Where any portion of the General Condition of Contract is repugnant, to or at
variance with any provisions of the Special Conditions of Contract, unless a different
intention appears, the provisions of the Special Conditions of Contract shall be
deemed to over-ride the provisions of the General Condition of Contract and shall to
the extent of such repugnancy, or variations, prevail.
1.3. Wherever it is mentioned in the specifications that the Contractor shall perform
certain work or provide certain facilities, it is understood that the contractor shall do
so at his cost and the value of contract shall be deemed to have included cost of such
performance and provisions, so mentioned.
1.4. In case of an irreconcilable conflict between Indian and other applicable standards,
General Conditions of Contract, Special Conditions of Contract, Specifications,
Drawings or Schedule of Rates, the following shall prevail to the extent of such
irreconcilable conflict in order of precedence.
i) Letter of Acceptance along with Statement of Agreed Variations.
ii) Telex/Telegram of Acceptance.
iii) Schedule of Rates as enclosures of Letter of Acceptance.
iv) Job/ Particular Specifications
v) Drawings
vi) Technical/Material Specifications
vii) Special Conditions of Contract
viii) General Conditions of Contract
ix) Indian Standards
x) Other Applicable Standards.
1.5. It will be Contractor's responsibility to bring to the notice of Engineer-in-charge any
irreconcilable conflict in the contract documents before starting the work(s) or making
the supply with reference which the conflict exists.
2. TIME OF COMPLETION
2.1. Time of Completion of contract shall be 18 months from the date of Fax of
Acceptance (FOA). However, the work shall be executed strictly as per Time
Schedule mentioned in Section-VII of bidding document. The period of completion
given includes the time required for mobilization if any in all respects to the entire
satisfaction of the Engineer-in-charge.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 95 of 159
2.2. A joint programme of execution of work will be prepared by the Contractor in
consultation with Engineer-in-charge. This programme will take into account the time
of completion mentioned above.
2.3. Monthly/weekly programme will be drawn up by Engineer-in-charge jointly with the
contractor based on requirement. The Contractor shall scrupulously adhere to these
Targets/Programmed by deploying adequate personnel, in good time to achieve the
targets set out in the weekly and monthly programme. In all matters concerning the
extent of targets set out and Monthly/weekly achievements, the decision of the
Engineer-in-charge shall be final and binding on the contractor.
2.4. Contractor shall give Daily Progress Report of work done on previous day in the
Performa prescribed by EIC.
3. DRAWINGS AND DOCUMENTS
The work shall be carried out as per drawings/specifications issued/ approved by the
Engineer-in-charge during the course of execution of work. Detailed drawings
(wherever required) on the basis of which actual execution of work is to proceed will
be prepared by the contractor and bidder and shall submit these detailed drawings
along with originals for GAIL approval before start of work.
4. TERMS OF PAYMENT
4.1 Please refer Section-VIII - "Schedule of Rates"
4.2 Basis and terms of payment shall be as set out in Appendix-II to SCC
4.3 The Contractor shall raise the Cenvatable Invoice(s) to the Owner for payment of
Bills and billing cycle shall be of 30 days.
4.4 Payment shall be made based on work done & certified by Engineer-in-charge and
completion of all contractual obligations.
4.5 Contractor shall raise Cenvatable Invoice in favour of Officer-in-Charges, SPPL
Project, Nagpur. Detailed address and other information will be provided in Letter of
Acceptance (LOA).
4.6 Along with each monthly bill, contractor will provide challan of service tax payment
of previous month.
4.7 The contractor are required to submit copies of Electronic Challan cum Return (ECR)/
Electronic Challan along with On line Uploaded list of contract workers/ members for
the proof of remittance of Provident Fund (PF) and Employee State Insurance (ESI)
contributions with respective authorities for the contract workers engaged by them in
GAIL while submitting monthly bills.
4.8 Wherever applicable, payment shall be made through electronic clearing. Tenderer
shall furnish his E-Bank A/C No. in SBI/ICICI/ HDFC Bank including Bank Code
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 96 of 159
and Name & Address of the Banker for making payment of running bills through e-
banking.
5. ABNORMALLY HIGH RATED ITEMS (AHR ITEMS)
At Clause no. 20.0 of GCC, following is added:
"In items rate contract where the quoted rates for the items exceed 50% of the GAIL's
estimated rates, such items will be considered as Abnormally High Rates Items
(AHR) and payment of AHR items beyond the SOR stipulated quantities shall be
made at the least of the following rates and service tax as applicable shall be paid
extra.
(i) Rates as per SOR, quoted by the Contractor.
(ii) Rates of the item, which shall be derived as follows:
a. Based on rates of machine and labour as available from the contract (which
includes contractor's supervision, profit, overheads and other expenses).
b. In case rates are not available in the contract, rates will be calculated based on
prevailing market rates of machine, material and labour plus 1 5% to cover
contractor's supervision, profit, overhead and other expenses.
6. INSURANCE
At Clause no. 101 of GCC, following is added.
Contractor at his own expense, shall arrange, secure and maintain insurances from
reputable insurance companies to the satisfaction of the EMPLOYER, with in 7 days
from the date of Fax of Intent (FOI).
7. TESTS AND INSPECTION OF WORKS
7.1. The Contractor shall carry out the various tests as enumerated in the tender document
and as per direction of Engineer-in-charge either on field or outside/ laboratories
concerning the execution of work and supply of the material by contractor. All the
expenses shall be borne by the contractor and shall be considered as included in the
items given in SOR. The inspection shall be done by the following agencies:
a) Representative deputed by Engineer-in-charge.
b) Representative deputed by Statutory Authority.
Contractor shall give prior notice sufficiently ahead of time to the Engineer-in-charge
and also to the authorities to conduct inspection/to witness such tests.
7.2. The work is subject to inspection at all times by the Engineer-in-charge. The
Contractor shall carry out all instructions given during inspection and shall ensure that
the work is being carried out according to the technical specifications of this tender,
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 97 of 159
the technical documents and the relevant codes of practice furnished to him during the
performance of the work.
7.3. All results of inspection and tests will be recorded in the Inspection reports, Performa
of which will be approved by the Engineer-in-charge. These reports shall form part of
the completion documents.
7.4. Inspection and acceptance of the work by the Engineer-in-charge shall not relieve the
contractor from any of his responsibilities under this contract.
7.5. Statutory fees paid to Statutory Authorities and others for repeat tests and Inspection
due to failures, repairs etc. for the reasons attributable to the Contractor shall be borne
by the Contractor.
8. QUALITY ASSURANCE SYSTEM
8.1. Tenderer shall include in his offer the Quality Assurance Programme containing the
overall quality management and procedures which is required to be adhered to during
the execution of contract. After the award of the contract, detailed quality assurance
programme to be followed for the execution of contract under various divisions of
works will be mutually discussed and agreed to.
8.2. The GAIL or their representative shall reserve the right to inspect/witness, review any
or all stages or work at shop/site as deemed necessary for quality assurance.
8.3. In case contractor fails to follow the instructions of Engineer-in-charge with respect to
above clauses, next payment due to him shall not be released unless until he complies
with the instructions to the full satisfaction of Engineer-in-charge.
9. SURVEY EOUIPMENT AND SITE ORGANIZATION
9.1. Survey Equipment
The Contractor shall without prejudice to his overall responsibility to execute and
complete the work as per specifications and time schedule, adequate equipments and
tools and tackles and augment the same as decided by the Engineer-in-charge
depending on the exigencies of the work so as to suit the survey schedule, without
any additional cost to GAIL. The bidder shall submit a list of survey equipments
which is proposed to deploy for the subject work along with deployment schedule.
No Survey Equipment shall be supplied by the GAIL.
9.2. Site Organisation
The tenderer shall submit the details of Organisation proposed by him at site of work
for the implementation of the works under the contract, together with bio data of the
key personnel. The contractor shall however without prejudice to his overall
responsibility to execute and complete the works as per specifications and time
schedule progressively deploy adequate qualified and experienced personnel together
with skilled/unskilled manpower and augment the same as decided by Engineer-in-
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 98 of 159
charge depending on the exigencies of work to suit the survey schedule without any
additional cost to GAIL .
10. COMPLETION DOCUMENTS
Contractor shall submit the documents as listed in Scope of Work and technical
specifications as a part of completion document. These documents will be in addition
to these mentioned in General Conditions of Contract.
11. PRICE REDUCTION SCHEDULE (PRS)
In line with the Clause No. 27.0 of GCC, PRS shall be applicable for Individual Parts
(Section-I, II, III & IV) separately.
.
12. DEFECT LIABILITY PERIOD
The defect liability period shall be 24 months from the actual completion date of work
as per the contract. If during this period any defect occur, the same shall be made
good by the contractor at his own cost. Failure to comply with this requirement may
result in the forfeiture of security deposit.
13. HEALTH, SAFETY AND ENVIRONMENT (HSE)
The Contractor, during the entire duration of the contract, shall adhere to requirement
of Health, Safety and Environment (HSE).
14. STATUTORY APPROVALS
The approval from any statutory authority (if, required) shall be the contractor's
responsibility unless otherwise specified in the tender document. The application on
behalf of the GAIL for submission to relevant authorities along with copies of
required certificates complete in all respects shall be prepared and submitted by the
Contractor.
The inspection of the works by the authorities (if, required) shall be arranged by the
Contractor and necessary co-ordination and liaison work in this respect shall be the
responsibility of the contractor. However statutory fees paid, if any, for all inspections
and approvals by such authorities shall be reimbursed at actual by the GAIL to the
contractor on production of documentary evidence.
Any change/addition (if, required) to be made to meet the requirements of the
statutory authorities shall be carried out by the contractor free of charge. The
inspection and acceptance of the work by statutory authorities shall however, not
absolve the contractor from any of his responsibilities under this contract.
15. STATUTORY VARIATION IN TAXES & DUTIES:
Clause 100.1 of GCC-Works is modified to the following extent:
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 99 of 159
15.1. Prices quoted by the bidder shall remain firm, fixed & valid until completion of the
Contract and will not be subject to variation, except statutory variation in Service Tax.
However, any increase in the rate of Service Tax beyond the contractual completion
period shall be on Contractor’s account where as any decrease in the rate of Service
Tax shall be passed on to the Employer.
15.2. The base-date for the purpose of applying statutory variation shall the bid due date.
15.3. Regarding Service Tax, Contractor shall submit Cenvatable invoices giving break-up
of tax-amount, so that the Employer can avail the Cenvat-benefit as per applicable
rules.
APPENDIX –II TO SCC
TERMS OF PAYMENT
FOR ROUTE SURVEY:
S. No. Description / Milestones Payment Schedule
for Sl. No. 1 to 6 of
SOR
i) On completion of field work and submission of Draft report
and drawings.
50%
ii) On submission of final report and Drawings. 40%
iii) On Completion of entire works in all respect and its
acceptance by GAIL
10%
DEVELOPMENT OF GIS & LIS: SOR
S. No. Description / Milestones Payment Schedule
i) On Digitisation and development of GIS/LIS for surveyed
pipeline data and uploading the same in GAIL’s GIS software
including submission of final drawings and documents to
GAIL.
80%
ii) On completion of entire works in all respect and its acceptance
by GAIL
20%
OBTAINING STATUTORY PERMISSIONS: SOR
S. No. Description / Milestones Payment Schedule
i) On completion of field work, collection of data/information and
submission of application to respective statutory authorities as
per directions of Engineer-in-charge.
Amount equivalent
to 20% of Certified
Quantity.
ii) On completion of joint visit, to obtain demand letter if any from
statutory authority and execution of agreement, deposit of
demanded amount to the statutory Authorities etc. and
submission of receipt from Authority towards deposit.
Amount equivalent
to 30% of certified
quantity
iii) On submission of final Permission letter / NOC to GAIL in
original and site verification by EIC or his authorized
representative to ascertain the accuracy of Permission so handed
over by agency to GAIL.
Amount equivalent
to 30% of certified
quantity
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 100 of 159
iv)* On Completion of Entire Works in all respect, and its
acceptance by GAIL.
Amount equivalent
to 20% of certified
quantity.
*After getting all the permission including Forest & Railway, 20% of certified quantity of
other milestones (e.g. Road, River, Foreign Pipelines, Water bodies etc.) will be paid. Last
20% shall be payable only when all the permissions are obtained. However, the relaxation in
this condition shall be accorded by EIC under exceptional situations.
If under any stage of work (as mentioned above) of any type of crossing is completed by GAIL then
that stage payment shall be deducted by GAIL from Contractor’s Bill.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 101 of 159
APPENDIX-III TO SCC
1.1 PROJECT REVIEW MEETINGS:
The contractor shall present the programme and status at various review meetings as
required.
i) Monthly Review Meeting
Level of Participation : Senior persons of the GAIL/
and Contractor
Agenda : a) Progress status/statistics.
b) Completion outlook
c) Major hold-ups/slippages
d) Assistance required.
e) Critical issues
f) Client query/approval
Venue : GAIL office at NOIDA / Delhi or suitable
location at site.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 102 of 159
SECTION IV
SCOPE OF WORK WITH
DRAWINGS & TECHNICAL
SPECIFICATIONS
E-TENDER NO. 8000005216
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 103 of 159
SCOPE OF WORK
1. PROJECT DESCRIPTION
GAIL (India) Limited proposes to lay 36” dia., 1540 KM long Natural Gas pipeline
from Surat (Gujarat) to Paradip ( Odisha ). In order to establish an optimum alignment
of pipeline other associated works like reconnaissance survey, centreline survey,
population density index survey, cadastral survey, preparation of 3(i) notification as
per P&MP Act 1962, soil investigation and corrosion survey, preparation of route in
different scales, preparation of site map for obstacle crossing, cross section drawings
and obtaining obstacle crossing permissions en-route proposed pipeline etc. is to be
carried out in 26 district of 04 states i.e. Gujarat, Maharashtra, Chhattisgarh & Odisha.
To complete the work in scheduled time, it has been decided that the work may be
awarded in four sections as mentioned below:
Section Name of Pipelines Length in
Km. (Approx.)
Obstacle Crossings
I Pipeline passing through Gujarat &
Maharashtra
(Distt. Surat , Valsad,Nandurbar, Dhule,
Jalgaon & Buldhana )
447 Railway-5
NH-5
SH-15
ODR-104
Rivers-17
Canals& Nalah-32
Forest stretch-6.42 Km
II Pipeline passing through Maharashtra
(Distt. Akola, Amravati, Wardha,
Nagpur, Bhandra & Gondia)
399 Railway-9
NH-5
SH-21
ODR-92
Rivers-15
Canals&Nalah-63
Forest Stretch-12.82 Km
III Pipeline passing through Chhattisgarh
(Distt. Rajnandgaon, Durg, Raipur &
Mahasamund)
227 Railway-3
NH-4
SH-5
ODR-90
Rivers-11
Canals&Nalah-46
Forest Stretch-22.19 Km
IV Pipeline passing through Odisha
(Distt. Nuapada, Bargarh, Balangir,
Sonepur, Sambalpur, Angul, Dhenkanal,
Jajpur, Kendrapada & Jagatsinghpur )
467 Railway-7
NH-6
SH-2
ODR-145
Rivers-15
Canals&Nalah-70
Forest Stretch-1.5 Km
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 104 of 159
Note: Length and crossing numbers mentioned above are tentative subject to variation
An indicative map showing the proposed pipeline route is attached with this Tender
Document. However, the Tap-off and Termination for the proposed route may vary
from the map. For Carrying out Survey GAIL will only provide start & end locations
and remaining route selections will be undertaken by successful bidders. GAIL’s
Reconnaissance survey report will be given to the successful bidder which can be
used as reference.
The pipeline route shall be studied by the contractor for its optimization, considering
min. possible length of pipeline route, minimization of obstacle crossings and
avoiding other topographical constraints and Eco sensitive zone.
2. OBJECTIVE
The objectives of the detailed pipeline route survey are as follows:
i. Carrying out Reconnaissance Survey.
ii. Obtaining topographical details along the pipeline route after physical
verification of most optimized route and collecting information about the
existing facilities, development plans, restricted areas etc. located along and in
the vicinity of the proposed pipeline route.
iii. Determination of population density index along the proposed pipeline routes.
iv. Obtaining soil stratification, soil resistivity data along the route.
v. Collection of revenue maps, latest ownership of land with Part/Hissa details,
collection of FMB(Field Measurement Book) preparation of cadastral maps
along the pipeline route including preparation of 3(1) proposal for submission
to Ministry of Petroleum and Natural Gas in hard copies as well as in soft
copies.
vi. Identification of Govt. land along pipeline route (if any).
vii. Obtaining details of crossings en-route pipeline with name and complete
address of concerned State / Central Govt. authorities under whom the
crossing locations fall.
viii. Obtaining details of Forest land including road side forests en-route of
Pipeline and its Classification (Social/Protected/Reserved), with name and
complete address of concerned state / central govt. authorities under whom the
forest locations falls.
ix. Development of Geographical & Land information system (GIS & LIS) for the
pipeline route as per the requirements of the tender.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 105 of 159
3. Scope of Work for Detailed Route Survey work (Common for each section)
3.1. Scope of work for detailed pipeline route survey for each pipeline shall include, but
not limited to the following. The work described herein shall be carried out for the
each section as per applicable technical specifications of the tender documents.
Carrying out table top study based on the latest Satellite Images of the area/latest
Survey of India Maps/Development plan as received from concerned Authority,
reconnaissance survey of routes (min. 02) wherever possible and critical evaluation of
route considering survey efficiency & Load centre* (as close as possible). Techno-
commercial feasible route* shall be properly mentioned in the reconnaissance survey
report for approval of GAIL. The Contractor has to submit at least (02) distinct routes
for the pipeline. However, if there is no possibility of alternate reconnaissance survey
route, unwanted efforts to generate optional routes may be avoided. The
Reconnaissance survey report must contain following data in detail.
S. No. Description Route 1 Route - 2
1 Total distance of the pipeline route from start point
to end point.
2 Distance of Major Cities/Industrial Towns from
proposed route
3 Rocky Terrain
4 Details of Wild Life Sanctuary / National Park and
distance of nearest such area from proposed route
5 Details of Protected forest / Reserved Forest/Social
Forest
6 Areas reserved for planned development including
strategic/defense establishment.
7 Major crossing of rivers, roads, railways, canals.
8 Approachability for transportation of material and
equipment for construction & future maintenance of
the pipeline. Record, if any problems envisaged.
9 Habituated areas, public utilities etc
10 Feasibility of pipe line route considering limitations
of topography & terrain. Record, if any problems
envisaged.
11 Tidal wave region/ LNG Terminal/CRZ
Area/Mining Area
12 Unstable ground features
13 Any other problems envisaged with regard to
construction of P/L like Terrain / Topography of the
route.
14 Any other problems envisaged with regards to
obtaining of RoU.
*Considering the distance of load centre as close as possible from the proposed route.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 106 of 159
3.2. Identifying and establishing the extent of environmentally/ecologically sensitive areas
such forest, Wild Life Sanctuaries, National Park, CRZ Area/Area under acquisition
for mining activity, plantations etc. including obtaining information regarding type of
forest (reserved/protected/social), type of plantation etc. in consultation with the
concerned authorities. However, all efforts should be made to avoid these areas to the
maximum extent possible.
3.3. Collection of development plans along the proposed pipeline route from various
agencies having jurisdiction thereof.
3.4. Establishing the areas where:
(a) Difficulty is expected in mobilization of pipeline construction equipment.
(b) ROU is likely to be restricted due to built up areas/habitation.
(c) Areas earmarked for future developments.
3.5. Obtaining permissions for carrying out pipeline route survey work from the concerned
authorities.
3.6. Detailed Engineering Survey:
A) Contractor has to deploy minimum number of survey teams for each part as
specified in clause 13.0 of Scope of Work. In case progress of work is not as
per schedule, number of teams may have to be increased by the contractor as
directed by EIC.
B) Carrying out detailed route survey work for the entire route of the proposed
pipelines as established by Contractor and approved by Company. Detailed
route survey works shall be carried out in accordance with technical
specifications including detailed study of crossings like Railways, Roads,
Rivers, Canals, Forest Areas and Hilly Terrains etc. Survey shall also cover an
area of 30 Mtrs. on either side of centreline of surveyed pipeline. The survey
shall also include locating all existing underground pipeline(s), utilities such
as cables, water line sewer line etc. using cable / pipeline locators etc. and
plotting the same on alignment sheets etc.
3.7. Penalty against Detailed Engineering Survey
In addition to applicable PRS, penalty shall be imposed against detailed engineering
survey (including soil resistivity, corrosion & PDI survey), if the contractor fails to
complete detailed engineering survey and submit the report within stipulated time
schedule (refer time schedule at section-VII). The penalty shall be imposed @ Rs.
25000/- per week delay or part thereof.
3.8. Carrying out soil investigation/soil stratification along the proposed pipeline route
including road & water crossing as per specification enclosed with Tender Document.
3.9. Collection of disturbed soil samples from bore holes for visual classification of soil as
per specifications in the tender and submission of reports.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 107 of 159
3.10. Collection of population density data along the entire route of the proposed pipelines
route as per specification as per tender.
3.11. Carrying out corrosion survey including measurement of soil resistivity, chemical
analysis of soil/water as per specification in the tender for Corrosion Survey. The
test to be carried out through govt. authorised labs and collection of related data along
the pipelines route and submission of lab reports
3.12. Carrying out cadastral survey work as per specification along the proposed pipeline
route.
Cadastral survey shall be carried out covering a corridor of 30mts. Unless otherwise
specific instruction is given regarding change in ROU width during survey, for
preparation of ROU notifications along the entire length. All latest revenue and other
related records/maps, Field Measurement Book (FMB) as well as forms required for
carrying out this survey shall be arranged by the Contractor at his own cost and
responsibility. The Contractor shall digitize all such maps and data/records and mark
the pipeline route on maps with the following details.
Land schedules giving the survey numbers, area and details of owners as per the latest
official revenue records. The Detail shall be provided as follows.
Sr.
No.
District Tehsil Village Survey
No.
Area Ownership
Detail
Land Use
pattern
Major features/land marks including:
All built-up areas such as Religious place school, hospital etc.
District/village and panchayat roads.
Water bodies
Forest land
Overhead and underground utility crossings Marshy land/ waste land
Foreign Hydrocarbon /water /sewerage underground and over ground pipelines.
The information / details as above are required to be provided in all respect for ROU
acquisition purpose. Width of ROU proposed to be acquired shall generally be 30mts,
however unless otherwise specific instruction is given regarding change in ROU
width during the survey. In restricted area, the width of ROU will be decided in
consultation with GAIL and as per Municipal/ Local Government Laws.
Entire database shall be developed into a unified GIS (Geo-Spatial Information
System) and LIS (Land Information System) compatible format.
Note: 1) Contractor shall be fully responsible for collection of correct and Up-
to-date records/ data.
2) Any defects noticed in above information shall be rectified at the risk
and cost of the Contractor.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 108 of 159
3.13. Supply and installation of the survey markers as per requirements of the specifications
and instructions of the GAIL
3.14. Tie-in of the starting and termination point of the proposed pipeline survey to the
grid-control system being used for end facilities. A global geo-referencing system to
be used for complete integration of the survey database.
3.15. Contractor shall also identify the earthquake prone area along the pipeline route and
shall define the seismic zone and its category with proper marking on the route map.
A separate list of elevation difference to be submitted, wherever major differences
have occurred.
3.16. Digitization of Survey Documents and development of Geo-Spatial and Land
Information System (GIS & LIS) as per Company requirements enclosed with the
tender. Arc GIS software(9.3version) is available with the company for uploading of
GIS data and hence entire survey data/drawings to be generated by survey agency,
should be on ARC GIS (ESRI) platform i.e. GIS & LIS compatibility on updated
maps in a seamless manner integrating with the starting point on one end and
terminating point on the other end.
3.17. Preparation of survey reports/drawings/documents and submission of the same to
Company for review & approval.
3.18. Locating all buried/ above ground pipelines, cables and other utilities within a
distance of 30 meters on either side of the centre line of the proposed ROU with the
help of pipelines/ cables locator or other suitable instruments (Wherever necessary as
directed by EIC).
3.19. The scope of work shall also include any other item/activity required to complete the
work in all respects as per specifications, drawings, implementation schedule, and
instructions of GAIL whether specifically mentioned herein or not, but is required to
fulfill the intended purpose of this tender document.
4. CHECK-LIST
Check list points as detailed below to be covered in Reconnaissance and Detailed
route survey reports:
Check List
Table Top Study & Reconnaissance Surveys
S. No. Activities Status / Remarks
1 Fixing of start and end locations
2 Carry out a Table Top study of relevant SOI maps and
Satellite images
3 Carry out field verification for route identified based
on table top study.
4 Carry out critical evaluation of all the alternate routes,
considering the following checklist.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 109 of 159
S. No. Description Route 1 Route - 2
1 Total distance of the pipeline route from start point to
end point. …KM …KM
2 Consideration for selecting a route in the existing
corridors. Record, if any existing corridors are
possible.
3 Check for the shortest route w.r.t. crow fly distance as
far as possible.
4 Check for Wild Life Sanctuary / National Park / CRZ-
Avoid the same as far as possible.
5 Check for Protected forest / Reserved Forest- Avoid
the same as far as possible.
6 Check for Social forest- Avoid them as far as possible.
7 Avoiding areas reserved for planned development
including strategic/defense establishment.
8 Check & Minimize major crossing of rivers, roads,
railways, streams, canals & power transmission line.
9 Check for approachability for transportation of
material and equipment for construction & future
maintenance of the pipeline. Record, if any problems
envisaged.
10 Check for habituated areas, public utilities etc.- avoid
the same
11 Check for Feasibility of pipe line route considering
limitations of topography & terrain. Record, if any
problems envisaged.
12 Check for tidal wave region, if exists avoid &
preferably route the pipeline on safer side of
highway/railway.
13 Check for unstable ground features i.e. scouring etc., if
any sign exists then locate the pipeline at safer side.
14 Any other problems envisaged with regard to
construction of P/L like Terrain / Topography of the
route.
15 Any other problems envisaged with regards to
obtaining of RoU.
Final Recommendation: Techno-commercial feasible route selected for detailed route
survey, based on merits and demerits as per above criterion.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 110 of 159
Check List
Detailed Route Survey
IMPORTANT: In addition to checklist points for Reconnaissance Survey,
following points to be ensured during detailed route survey. In case Reconnaissance
Survey has not been done then check list points for Reconnaissance Survey has to be
ensured before taking up detailed route survey.
S. No. Activities Status/Remarks
1 Re-confirmation and Fixing of start and end locations
of survey.
2 Transfer of nearby benchmarks. Fixing of Co-
ordinates of start / end locations.
3 Check for calibration/accuracy / performance of Total
station & other instruments used for Survey. Indicate
details of instruments used
4 Check for the Surveyor experience and their
operating skills of survey instruments.
5 Certification for route not passing through CRZ /
National park / Sanctuary / Coral reef / Ecologically
sensitive areas including LNG terminals
Certificate to be
Provided in the
survey report
itself 6 Certification for route not passing through Critically
Polluted areas as per MoEF Notification dated 15-03-
2012
7 Check for any other existing underground cables /
pipeline, using cable/pipeline locators and
determination of cover (depth).
8 Check to avoid major obstacles / dense plantation /
permanent structures / very hilly terrain etc.
9 Major Highlights of the Pipeline Route-
a Major Highlights of the Pipeline Route
b Co-ordinates of starting point
c Co-ordinates of Terminating point
d Total Chainage
e Total IP points
f Total TP Points
g Major crossings Rlys/NH/SH/River/Canal/Forest
5. SCOPE OF SUPPLY
5.1. GAIL shall not supply any materials, manpower or equipment for the tendered work
and this shall be the responsibility of the Contractor.
6. CONTRACTOR’S RESPONSIBILITIES
6.1. Contractor shall carry out Reconnaissance Survey and finalize the route for detail
survey in consultation with GAIL. Deviation from route, if considered essential by
contractor, shall be brought to the notice of the GAIL.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 111 of 159
6.2. Contractor to arrange all manpower and equipments etc. required to complete the
work as per the tender and as directed by EIC.
6.3. Contractor to arrange permissions from concerned authorities and other support
facilities etc to complete work.
6.4. Any dispute arising out of any damages caused by Contractor or Contractor’s
workmen during the execution of the work has to be settled by the contractor.
6.5. Ground profile shall be prepared based on MSL.
6.6. Collection of all information and proposed development plans in nearby vicinity of
proposed pipeline
6.7. Arranging of SOI maps in scale of 1:50,000 / 1:25000 as per the requirement.
6.8. Scale of Alignment sheet &cadastral survey maps in scale of 1:2,500/ 1:4,000 as per
the requirement.
6.9. Contractor shall carryout all works in strict compliance with applicable specifications
as per the tender and as directed by EIC.
6.10. All maps procured by the Contractor under this contract shall be property of the GAIL
and shall be handed over to GAIL after completion of work.
6.11. Procurement of all required Survey of India maps / Satellite imageries / any other map
necessary to undertake reconnaissance survey and detail route survey of proposed
pipeline shall be in contractor’s Scope of Work, without any additional cost to GAIL.
However, assistance in procurement of maps, if required, shall be provided by GAIL.
7. COMPANY’S OBLIGATION
7.1. GAIL will provide indicative Map of proposed pipeline route only.
7.2. Standard format of drawings like plans & profile, cross section, data sheet for soil
investigation & population density etc if not included with Tender document will also
be provided.
8. DOCUMENTS / DATA SUBMISSION
8.1. Contractor has to submit survey data, drawings etc. which shall be reviewed /
approved by GAIL in the initial stage.
8.2. Two sets of hard copy of sample drawings/ data/ documents covering at least 10km.
Stretch, shall be submitted by the Contractor for GAIL's review in the form of draft
report for entire activities. Suggestions/ Comments of GAIL (if any) shall be
incorporated by the Contractor. This report can be demanded in parts and in different
phases as per discretion of GAIL.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 112 of 159
8.3. All drawings, reports, formats etc. forming the part of submission to GAIL shall be
prepared on approved computer package. All drawings, including, but not limited to
alignment sheets, crossing drawings, soil profiles etc. shall be prepared using
AutoCAD latest version & GIS based suitable package (Arc GIS 9.1). All reports,
formats, write-ups, charts shall be prepared on computer using software package
compatible with MS Office latest version.
8.4. The data and drawings submitted shall be in approved GIS package.
Sr. No. Drawings/Documents No. of Copies Remark
A Alignment Sheets(In the scale
of 1:2,500/4,000)
03(In Colour)
B Crossing Drawings 03 (In Colour) Drawing should contain
Key Map with Details for
Locating the Crossings at
Site
C Route Map
C1 In the Scale of 1:50,000 or
1:25,000
06 (In Colour)
C2 Overall Route Map In the
Scale of 1:500,000 or
1:10,00,000
06 (In Colour)
C3 Route map as required for
CCOE application including
all details of village, tehsil,
police station & TP Point Ch
wise in the scale of 1:50,000
06(In Colour)
C4 Preparation of full map,
Laminated display maps of
Surat-Paradeep P/L Project
and section wise maps
10(In Colour)
D Cadastral Drawings
(In the scale of 1:2,500/4,000)
06 (In Colour) Village wise Files should
be submitted with One
Copy of each of the
following.
D1 Revenue Map 03 (01 original
and 02 copies)
As received from Revenue
authority with ROU
marked on it
D2 Digitised Village Map 03 (In colour) Different Colour should
be used for marking
Centreline and ROU
Limit.
D3 Latest Ownership details with
Part/Hissa Details,
03
E Soil Resistivity / Corrosion
Survey Report
03
F Reconnaissance Survey Report 03
G Detailed Engineering Survey
Report
03 Report should cover all
engineering details, details
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 113 of 159
of length in each Village,
Crossings with Authority
List, Details of
Social/Reserved/Protected
Forest, National Park and
Sanctuaries, Area under
Coastal Regulatory Zone,
Ecologically Sensitive
Area, and
Critically/Severely
Polluted Area etc en-route
proposed route.
H Cadastral Survey Report 03 Land Schedule as
mentioned in Clause 3.11
above,
G GIS/LIS Package 02 in CD
The soft copies of entire Drawings and Reports mentioned at (A) to (F) above shall be
submitted in one set of CD and one in Pen drive.
9. LIST OF ENCLOSURE
Following specifications shall be a part of tender document.
i) Specification for Detailed Pipeline Route Survey
ii) Specification for Corrosion Survey
iii) Specification for Cadastral Survey
iv) Specification for Development of GIS & LIS
v) Soil Investigation Survey
vi) Population Density Survey
vii) Pipeline route survey data sheet.
viii) Pipeline density data along pipeline route.
10. SCOPE OF WORK FOR OBTAINING CROSSINGS PERMISSION
(COMMON FOR ALL SECTION)
The scope of work of Contractor specified in this document shall include, but will not
be limited to the following.
10.1. Contractor shall visit each crossing location for which NOC/Permissions are required
to be taken and will identify the Authority from whom the crossing permission is
required to be taken.
10.2. Collecting the name, contact nos. & complete address of the authorities/agencies for
obtaining statutory clearances/no objection certificates/ Permissions/ Sanctions/
recommendations etc.
10.3. Authorities to be approached for NOC/Clearances/Permissions but not limited to:
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 114 of 159
i) National Highway crossing and P/L Corridor : NHAI/PWD
Parallel to NH
ii) State Highway crossing and P/L Corridor : PWD
Parallel to SH
iii) Other Road crossing under PWD/CML/PRP : PWD/Municipal
Corp. /NRRDA .
iv) River crossing : Irrigation Deptt.
v) Canal crossing and P/L Corridor parallel : Irrigation Deptt.
to canal.
vi) Crossing of Other water bodies like : Irrigation Deptt.
Distributory / Escape /Nallahs/Drains etc.
maintained by Irrigation Deptt.
vii) Railway Crossing : Railways
viii) Protected/Reserved Forest crossing : Forest Deptt.,
MoE
ix) Social Forestry crossing : Forest Deptt.
x) Foreign-hydrocarbon/water/sewerage-pipelines : concerned owner
/ operator of the
pipelines.
10.4. Obtaining necessary application forms/ requirements from concerned authorities/
agencies (cost incurred towards purchase of application form, if any, will be paid on
actual subject to submission of proofs/ bills/ stamped receipt).
10.5. Contractor shall understand the departmental procedures involved in processing of
various approvals & shall expedite the proposal at each level/ office.
10.6. Filling/ completing the application forms/ preparing the necessary documents/
proposals as per the requirement of the concerned authorities/ agencies and submitting
the same to these agencies.
10.7. Co-ordination, Liaison and follow-up with authorities/ agencies till the permissions/
approvals/ clearances are received against each obstacle crossings for National
Highways, State Highways, Other District & village Roads, Railways , Forests, River,
Canals/Distributaries/Escape, other water bodies (like Nallah, drain, ponds.) and
foreign hydrocarbon/water/sewerage pipeline etc.
10.8. Inspection by the authorities/agencies, including field verifications, if any, shall be
arranged by the contractor and necessary coordination & liaison in this respect shall
also be the responsibility of the contractor.
10.9. Collection of Field data, revising/modifying the documents/drawings, collection and
submission of additional information as per the requirement of these authorities.
10.10. Submitting the approval/NOC to GAIL within the time schedule as indicated in this
tender document.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 115 of 159
11. COMPANY’S OBLIGATION
GAIL will provide following assistance to the contractor, if necessary.
I. GAIL will sign the original letter /application to be made to statutory
authorities in the first instance.
II. GAIL will make necessary payment of statutory fee/deposits directly to the
concerned Deptt./Authority as per their demand note.
12. CONTRACTOR’S OBLIGATION
12.1. Arranging all required drawings etc. necessary to be submitted along with application
to the concerned statutory authorities.
12.2. Contractor will provide original permissions / NOC from statutory authorities
concurrently to GAIL and will also submit the additional copies of all permissions in
two set of hard copy and one set of soft copy (in pen drive) within prescribed time
schedule.
12.3. Contractor has to set up a office at a suitable and central location along the pipeline
route for each section to facilitate early report preparation, timely job
compilation and ease to approach and coordination. The office should have all
facilities to dispose-off day to day works like soft /hardware, printer, computer,
office furniture, telefaxing-machine, internet, Stationery, Xerox machine,
conference room and mobile telephoneVehicles, phone etc.
12.4. In addition to above one liaisoning office at New Delhi and one office at Nagpur
for coordination activities shall be made operational during the execution of
work.
13. DEPLOYMENT OF MANPOWER & EQUIPMENT
It is proposed to deploy minimum one team at every 100 Km. the deployment of
minimum team shall be as follows:
Section- I 01 Team for Gujarat Region &
03 Team for Maharashtra Region
Section- II 04 Team
Section- III 02 Team
Section- IV 05 Team
Common manpower for each section
i) Project Manager- 01
ii) Liaison officer- 01
iii) Data Entry Operator- 02
iv) One skilled man for co-ordination with GAIL for miscellaneous
survey activities, check measurements etc.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 116 of 159
One team will consist the following persons
i) Surveyor- 01
ii) Leveller – 02
iii) Skilled/ Unskilled - 02 (Each)
Simultaneously, a separate team with suitable no of persons for collection of revenue
records from respective offices and soil investigation, stone fixing team shall be
deployed by the contractor. In order to complete the work in schedule time, contractor
has to deploy sufficient survey and other equipment at site.
14. TIME SCHEDULE
SECTION -I
Sr. No. Activity Time Schedule from Date
of FOA (In Months)
1 Collection of Satellite Images/ Maps etc and
completion of Desktop study and providing details to
GAIL
Completion of Reconnaissance Survey and Field
Verification and Submission of final Reports.
01
02
2 Completion of Detailed Route Survey including
collection of Population Density data & other
associated work and submission of final reports
06
3 Soil investigation & Corrosion Survey and
Submission of final Reports
08
4 Cadastral Survey and Submission of all drawings and
reports
10
5 Submission of Developed & Customized GIS & LIS
Package.
10
For Obstacle Crossings Permissions:
Sr. No. Crossing Time Schedule from Date
of FOA (In Months)
1 State Highways & other roads 12
2 Other Roads & pipeline corridor parallel to Road 12
3 River, Canal, Distributaries, Escape
Nala, Drain & Other water bodies and pipeline
corridor parallel to Canals
12
4 National Highways and pipeline corridor parallel to
NH
18
5 Railway Crossings 18
6 Social Forestry 18
7 Protected/Reserved Forest* 18
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 117 of 159
*Date of appilication and date of permission for forest should have a period of
maximum 1 year.
SECTION -II
Sr. No. Activity Time Schedule from Date
of FOA (In Months)
1 Collection of Satellite Images/ Maps etc and
completion of Desktop study and providing details to
GAIL
Completion of Reconnaissance Survey and Field
Verification and Submission of final Reports.
01
02
2 Completion of Detailed Route Survey including
collection of Population Density data & other
associated work and submission of final reports
06
3 Soil investigation & Corrosion Survey and
Submission of final Reports
08
4 Cadastral Survey and Submission of all drawings and
reports
10
5 Submission of Developed & Customized GIS & LIS
Package.
10
For Obstacle Crossings Permissions:
Sr. No. Crossing Time Schedule from Date
of FOA (In Months)
1 State Highways & other roads 12
2 Other Roads & pipeline corridor parallel to Road 12
3 River, Canal, Distributaries, Escape
Nala, Drain & Other water bodies and pipeline
corridor parallel to Canals
12
4 National Highways and pipeline corridor parallel to
NH
18
5 Railway Crossings 18
6 Social Forestry 18
7 Protected/Reserved Forest* 18
*Date of appilication and date of permission for forest should have a period of
maximum 1 year.
SECTION -III
Sr. No. Activity Time Schedule from Date
of FOA (In Months)
1 Collection of Satellite Images/ Maps etc and
completion of Desktop study and providing details to
GAIL
01
1.5
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 118 of 159
Completion of Reconnaissance Survey and Field
Verification and Submission of final Reports.
2 Completion of Detailed Route Survey including
collection of Population Density data & other
associated work and submission of final reports
5.5
3 Soil investigation & Corrosion Survey and
Submission of final Reports
08
4 Cadastral Survey and Submission of all drawings and
reports
08
5 Submission of Developed & Customized GIS & LIS
Package.
08
For Obstacle Crossings Permissions:
Sr. No. Crossing Time Schedule from Date
of FOA (In Months)
1 State Highways & other roads 12
2 Other Roads & pipeline corridor parallel to Road 12
3 River, Canal, Distributaries, Escape
Nala, Drain & Other water bodies and pipeline
corridor parallel to Canals
12
4 National Highways and pipeline corridor parallel to
NH
18
5 Railway Crossings 18
6 Social Forestry 18
7 Protected/Reserved Forest* 18
*Date of appilication and date of permission for forest should have a period of
maximum 1 year.
SECTION -IV
Sr. No. Activity Time Schedule from Date
of FOA (In Months)
1 Collection of Satellite Images/ Maps etc and
completion of Desktop study and providing details to
GAIL
Completion of Reconnaissance Survey and Field
Verification and Submission of final Reports.
01
2.5
2 Completion of Detailed Route Survey including
collection of Population Density data & other
associated work and submission of final reports
07
3 Soil investigation & Corrosion Survey and
Submission of final Reports
09
4 Cadastral Survey and Submission of all drawings and
reports
11
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 119 of 159
5 Submission of Developed & Customized GIS & LIS
Package.
11
For Obstacle Crossings Permissions:
Sr. No. Crossing Time Schedule from Date
of FOA (In Months)
1 State Highways & other roads 12
2 Other Roads & pipeline corridor parallel to Road 12
3 River, Canal, Distributaries, Escape
Nala, Drain & Other water bodies and pipeline
corridor parallel to Canals
12
4 National Highways and pipeline corridor parallel to
NH
18
5 Railway Crossings 18
6 Social Forestry 18
7 Protected/Reserved Forest* 18
*Date of appilication and date of permission for forest should have a period of
maximum 1 year.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 120 of 159
SCOPE OF WORK FOR : OBSTACLE CROSSING PERMISSION
1.0 OBJECTIVE
The Objective of this work is as follows.
To facilitate smooth laying of Pipeline through various crossings en-route entire
length of Pipeline, statutory clearances/ NOCs, are required to be obtained from
respective authorities, well in advance i.e. before start of Pipeline construction
activities.
2.0 SCOPE OF WORK
2.1 Identifying the name, contact nos. & complete address of the authorities/agencies for
obtaining statutory clearances/no objection certificates/ Permissions/ Sanctions/
recommendations etc. Contractor shall also visit each crossing location for which
NOCs/Permissions are required.
2.2 Obtaining necessary application forms/ requirements from concerned authorities/
agencies (cost incurred towards purchase of application form, if any, will be paid on
actual subject to submission of proofs/ bills/ stamped receipt).
2.3 Contractor shall understand the departmental procedures involved in processing of
various approvals & shall expedite the proposal at each level/ office.
2.4 Filling/ completing the application forms/ preparing the necessary documents/
proposals as per the requirement of the concerned authorities/ agencies and submitting
the same to these agencies. Contractor has to submit the re-application and obtain
permission from the concerned authorities due to changes in route / alignment etc. of
pipe line at no extra cost to GAIL.
2.5 Coordination, Liaison and follow-up with authorities/ agencies till the permissions/
approvals/ clearances are received against obstacle crossings for National Highways,
State Highways, Other District & village Roads, Railways , Forests, River,
Canals/Distributaries/Escape,other water bodies (like Nallah, drain, ponds.), foreign
hydrocarbon/water/sewerage pipelines etc.
2.6 The inspection by the authorities/agencies, including field verifications, if any, shall
be arranged by the contractor and necessary coordination & liaison in this respect
shall also be the responsibility of the contractor.
2.7 Collection of Field data, Preparation of Cross Sectional Drawings, revising/modifying
the documents/drawings, collection and submission of additional information as per
the requirement of these authorities.
2.8 Submitting the approval/ clearance papers to GAIL within the time schedule as
indicated in this tender document.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 121 of 159
3.0 GAIL’S RESPONSIBILITY
GAIL will provide following assistance to the contractor.
I. GAIL will sign the original letter /application to be made to statutory
authorities.
II. GAIL will make necessary payment of statutory fee/deposit directly to the
concerned Deptt./Authority as per their demand note.
3.1 CONTRACTOR’S RESPONSIBILITY
3.1.1 Dedicated manpower to be deployed for follow up to obtain permission from Forest ,
NH and Railway Departments.
3.1.2 Arranging, acquiring all data, access, permissions and other activities/services
required for and/or incidental to performing the work tendered.
3.1.3 Settling all compensation and disputes arising out of any damages caused by
Contractor or Contractor’s workmen during the execution of the work.
3.1.4 Contractor shall carryout all works in strict compliance with applicable specifications
documents enclosed with the tender documents and as per the instructions of
Company Representative. The scope of work shall also include any other item/work
required to complete the work in all respect as per specifications, drawings and
instructions of Company Representative whether specifically mentioned here in or
not, but required to fulfill this intended purpose of this tender document.
3.1.5 All maps procured by the Contractor under this contract shall be property of the
Company and shall be handed over to the Company on completion of the work.
3.1.6 Arranging all required drawings etc. necessary to be submitted along with application
to the concerned statutory authorities.
3.1.7 Contractor will arrange to provide original permissions / NOC’s from statutory
authorities concurrently to GAIL and will also submit the additional copies of all
permissions in two set of hard copy and one set of soft copy within prescribed time
schedule.
4.0 DOCUMENT/DATA SUBMISSION
Sr.
No.
DOCUMENTS NO. OF
COPIES
REMARK
1 Original Permission
Letter as received from
Authorities
Permission
Letter in
Original
01 Set of entire Communication
made with Authorities from
Submission of Application to
Receipt of Final Permission.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 122 of 159
The Scanned Copies of Permission Letters mentioned above shall be submitted in one set of
CD and one in Pen drive.
STANDARD SPECIFICATION FOR DETAILED PIPELINE ROUTE SURVEY
(ONSHORE)
CONTENTS
1.0 SCOPE
2.0 REQUIREMENTS
3.0 PRELIMINARY AND LOCATION SURVEYS
4.0 BENCH MARKS
5.0 CROSSINGS
6.0 ACCURACY IN MEASUREMENT
7.0 CHAINAGE
8.0 MEASUREMENT OF HORIZONTAL ANGLES
9.0 PROFILES
10.0 BUILT-UP AREAS
11.0 SURVEY NOTES, OBSERVATIONS & COMPUTATIONS
12.0 MAPS AND DRAWINGS.
13.0 PRESENTATION OF FIELD SURVEY DATA
14.0 DOCUMENTS & DATA SUBMISSION
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 123 of 159
1.0 SCOPE
This specification covers the minimum requirements of topographical survey along
the pipeline route including locating the centre-line of pipeline alignment on the
ground, constructing survey monuments, field measurements for planimetry and
profile and preparation of drawings and documents.
This specification also covers the minimum requirements for soil investigation for the
purpose of visual engineering classification of soil along the pipeline route.
2.0 REQUIREMENTS
2.1 All survey works shall be performed by or under the supervision of a qualified land
surveyor.
2.2 All measurements shall be in metric units.
2.3 The readings and noting shall be neat, legible and scorings and over-writing shall be
dully initialled by the Surveyor.
2.4 All survey shall be carried out using approved methodology and equipments e.g. GPS,
DGPS, Total Stations, Auto levels, High precision Theodolite , etc.
3.0 PRELIMINARY AND LOCATION SURVEY
3.1 Reconnaissance surveys
3.1.1 GAIL will provide only start and end location of survey and successful bidder will
procure required SOI map, satellite imageries and other document at his own cost.
Contractor has to carry out table top study and subsequently field verification for
route identified based on table top study.
3.1.2 Contractor has to make critical evaluation of alternate routes and will recommend for
techno-commercial feasible route based on merits and demerits to GAIL and shall
obtain approval of best route before start of detailed engineering survey.
3.2 Alignment and location surveys:
3.2.1 A preliminary survey for locating the centre-line of pipeline alignment on the ground
shall be carried out and where it becomes apparent that a better route could be
followed, the Surveyor shall consult the COMPANY/ENGINEER for authorization to
make a change.
3.2.2 Turning Points (TPs) shall be located by Surveyor in consultation with
COMPANY/ENGINEER considering the following.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 124 of 159
To avoid obstruction along the line, by ranging on ground and shifting the
Turning Points if need be.
Check for terrain gradient by using hand clinometer
Ensure proper angle of crossing by keeping as nearly right angle (to
road/rail/streams, etc.) As possible. The right angle may be laid on ground by
using a chain or string lengths in ratio of 3, 4 and 5.
To check from construction point of view and avoid objects like power,
telephone and telegraph poles, walls, tube wells or such other structures falling
in the strip of land, 50m on either side of pipeline alignment.
3.3 Staking of pipeline route
3.3.1 The pipeline defining trench centre line shall be staked by placing suitably painted
marker stakes at Turning Points (TPs) and at Intermediate Points (IPs) between
consecutive TPs. All turning Points (TPs) and intermediate points are referred as
Intersection Points.
The pipeline centre line shall be staked on the ground as follows:
First, the Turning Points (TPs) shall be staked on the ground. After locating and
marking the TPs, the intermediate points shall be staked while measuring slack
distance. The staking shall normally be done at intervals of 250 m. approx. along the
centre line of the pipeline.
3.3.2 The intersection Points shall be serially numbered form the starting point. The serial
number of each Intersection Point shall be boldly inscribed on the marker stake. In
addition, the Turning Point (TP) marker stake shall identify the Turning Point
reference number from the starting point.
3.3.3 For Intermediate Points (IPs) letter “P” shall precede the serial number of the
intersection Point marker. For Turning Points, the letters “TP” shall precede the
Turning Point reference number and the letter “P” shall precede the serial number of
the Intersection Point.
3.3.4 The marker stakes at Turning points (TPs) shall be referred with three reference
stakes around the TP. The reference stakes shall carry the Turning Point reference
number and their respective distance from the TP marker stake.
3.3.5 Change in direction of line shall be marked on the TP marker stakes. In addition,
direction markers near TPS and other locations shall be placed wherever necessary.
3.4 Stakes and Marker
3.4.1 All marker stakes shall be of pre-cast reinforced cement concrete(1:2:4) pillars or
stone, having dimensions 150 x 200 x 800 mm and shall be buried to a depth of 500
mm. at intervals of 250m approx. along the centre line of the pipeline.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 125 of 159
If, pre-cast RCC markers are provided, it should have reinforcement of 04 nos.-6 mm
dia bars with 04 equally spaced rings of 6 mm dia. All pre-cast RCC pillars should be
engraved with company name on one shorter vertical face .In case of stone pillars ,
Company name is to be written with the paint.
The exposed surface of the blocks shall have a smooth finish and shall be painted with
‘Post Office’ red paint. All letters and figures shall be paint marked on the surface of
the blocks in white.
3.4.2 On the top surface of the reinforced concrete blocks, a cross inside a circle shall be
engraved at the centre or a nail shall be put centrally inside an engraved circle, to
indicate the exact position of the Intersection Point. The circle shall be of
approximately 50mm diameter. In case of stone markers, a cross inside the circle at
the centre of stone shall be made with the paint.
3.4.3 Surveyor can, however, propose to the COMPANY/ENGINEER other types of
stakes/markers which are better suited to site conditions.
4.0 BENCH MARKS
4.1 Bench Marks (BM) at approx. every 5 Km on permanent structures along the Right-
of-Use (ROU) i.e. within 100m either side of RoU, shall be established and described.
Additional bench marks shall be established near the major pipeline crossing sites, if
any.
5.0 CROSSING
5.1 General
As far as possible, crossings shall be made right angles. The surveyor shall record the
angles of crossing for all fences, property lines, utilities, railways, canals streams, etc.
that are crossed. In addition, the true bearings of the centre-line of the road, railway,
canal as well as that of the pipe centre-line shall be recorded. Turning Points (TPs)
provided near crossings shall be located, at least 50m from the crossing’s boundaries,
in stable and firm ground.
5.2 Railway Crossings
The angles for all railway crossings shall be as close to 90 degree as possible, but in
no case less than 85 degrees to the centre-line of the railway.
5.3 Primary Road Crossings
The angels of crossing for secondary roads shall be as close to 90 degrees as possible,
but in no case less than 45 degrees to the centre-line of the roads. All seasonal roads,
unpaved village roads, cart-tracks, etc. come under this category.
5.4 River/Stream/Nala Crossings
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 126 of 159
These crossings shall be established as close as possible to the locations shown on the
route map. Crossings shall be located in a comparatively straight each of the river
where the banks are stable and there is sufficient area for construction. Angle of
crossing shall be as close to 90 degree as possible.
5.5 Canals/Drainages Ditch Crossings
The angle of crossing shall be as close to 90 degrees as possible but in no case less
than 60 degrees to the centre-line of the canal/drainage ditch. Crossings shall be
located where there is no evidence of slumping or erosion of banks, or bed.
5.6 Utility Crossings
Utilities crossed shall be located a their centrelines with stakes containing station
numbers in the survey. The angle or crossing shall be measured and locations
established relative to their above-ground facilities. The names and sizes of all utility
lines shall be included in the survey notes. In the cases of overhead power and
telephone lines, the distance to the poles and towers on each side of the survey line
shall be measured, and the numbers of poles or towers noted. Line voltage shall also
be recorded. Where possible, the survey shall be established so that there is a
minimum distance of 50 meters from the survey line to the nearest High Tension pole
or tower.
Underground utilities shall be located as far as possible and staked for a minimum
distance of 25 meters on each side of the survey line.
6.0 ACCURACIES IN MEASUREMENT
6.1 Surveyor shall incorporate corrections to the linear ground measurement due to
standard errors, variations from standard errors, variations from standard temperature
and pull.
6.2 The error for angular closure for the work shall not exceed one minute per station and
for linear measurements it shall be read to the nearest 0.005 M.
6.3 The error on closure for measurements on vertical distance to establish bench marks
shall not be more than 24K mm (Where K is the linear distance in km).The
observations for measurement of vertical distances on bench marks shall be read to
accuracy to the nearest 5 mm and for Intersection Points and other points also Pipeline
route and at crossing to the nearest 10mm. The error of misclosure in vertical distance
shall be distributed linearly.
7.0 CHAINAGE
7.1 Slack distance measurement will be made using 50 meter steel tape or 30 meter chain.
However, in case of abrupt slope change the tape/chain is straightened parallel to the
probable grading.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 127 of 159
7.2 Distance between Intersection Points staked along the pipeline route shall be
measured and recorded. In addition, distance between level points shall also be
measured and recorded.
7.3 Chainage will be continuous in the direction of survey.
7.4 The true bearing of all straights shall be observed and recorded.
7.5 Data on nature of terrain, viz. sandy, stony, vegetation, etc. and type of ground will
also be recorded along with chainages of change points.
7.6 Check on distance measurements will be by stadia method at the time of leveling.
7.7 Standard chain survey format will be used for record keeping.
8.0 MEASUREMENT OF HORIZONTAL ANGLES
Horizontal angles are measured to indicate the change in direction of alignment and
specify the horizontal bend at the Turning Points.
8.1 Theodolite, reading direct to 10 seconds or better, shall preferably be used. Angles
shall be measured clockwise from back station to fore-station. Mean of two readings-
one on face left and other on face right shall be taken as the horizontal angle.
8.2 The line at both ends shall be tied to the grid control system being used for end
facilities. True bearing at the beginning, end and every 15-20 KM shall be observed to
keep a check on errors in angular measurement.
9.0 PROFILE
9.1 The continuous profile of the proposed pipeline route shall be established from the
reduced levels taken.
i) at the starting point,
ii) at all Turning Points (TPs)
iii) at all Intermediate Points staked on the ground.
iv) at all points on the pipeline route where there is a change in slope.
9.2 When the terrain is flat, reduced level shall be additionally recorded along the pipeline
route at 100m interval.
9.3 When the terrain is undulating observation of reduced level shall be made at a
sufficient number of points so as to given an accurate plotting of the ground profile
along the route.
9.4 For road and railway crossings, the reduced levels shall b recorded at all points along
the pipeline alignment wherever there is a change in slope within the entire width of
the Right-of-Use of the road/railway. CONTRACTOR shall prepare a detailed
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 128 of 159
drawing for the crossing in scale 1:100 (in both horizontal and vertical directions)
which shall be truly representative of the crossing profile.
9.5 For river/stream/nala/canal crossings, levels shall be taken at intervals of 5M up to
30M beyond the highest banks on both sides. Levels shall be taken at closer intervals,
if there is a change in slope. CONTRACTOR shall prepare a detailed drawing for the
crossing in scale 1:100 (in both Horizontal and Vertical directions) which shall be
truly representative of the crossing profile.
9.6 In right-of-Use having slope across the pipeline alignment, as encountered in hilly
areas, Ghat regions, ravines and other similar areas as directed by COMPANY, cross-
section at 50 M interval and for a length of 50 M on either side of the pipeline
alignment shall be observed and recorded.
9.7 For major water crossing sites, cross section as above shall be observed at both banks.
9.8 Method of RISE and FALL shall be used to compute reduced levels of various points.
Check on computation shall be made by using the following formula:
Back site – Fore Site = Rise – Fall = First R. L. – Last R. L.
9.9 Maximum misclosure shall not exceed 24K mm where ‘K’ is the distance in Km
Maximum length of line of sight shall not exceed 100m.
9.10 All levels shall be with respect to Means Sea Level (MSL).
10.0 BUILT-UP AREAS
10.1 Monuments and Properties
The pipeline alignment shall run clear of the existing monuments, properties and
structures etc., as indicated in Pipeline Route Survey Data Sheet (Annexure-IV).
For congested areas, closer distance may be adopted; however, location shall be
approved by COMPANY/ENGINEER.
10.2 Parallel Alignment
The pipeline alignment wherever runs parallel to an existing or planned under/over
ground facility will be treated as parallel alignment. For underground facilities
surveyor shall identify and locate them with suitable special ground laths. The
following clearances shall be observed in case of parallel alignment defined above.
- Between existing/planned electrical power cables/lines and the proposed line –
50.0 metres.
- Between existing/planned communication cables/lines and the proposed line –
25.0 metres.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 129 of 159
10.3 Parallel Encroachment
Unless otherwise stated, when the pipeline alignment runs generally parallel to a road
or railway it shall be kept sufficiently clear of the Right of way limits of the facility.
11.0 SURVEY NOTES, OBSERVATIONS AND COMPUTATIONS
11.1 The procedures followed both for field and office calculations shall be such that the
results obtained shall be maintained by surveyor.
11.2 All up-to-date notes and observations related to the basis for determination of
boundary lines and corners shall be maintained by surveyors.
11.3 Survey records must contain schematic diagrams of all horizontal controls pertinent to
the project showing all existing and established control points, bench marks, any
triangulation station and boundary lines.
11.4 Geo-graphical and UTM co-ordinates of all Turning Points and starting/end points of
the pipeline shall be computed and furnished to the COMPANY/ENGINEER.
12.0 MAPS AND DRAWINGS
12.1 All maps and drawings shall be made on standard format furnished by the
COMPANY. Surveyor shall perform mapping and drawing work so as to contain all
relevant data consistent with the survey notes and observations. The drawings shall
also contain details of roads, streets, highways, structures, all types of crossings,
terrain, surface vegetation and all other details which will be required for the purpose
of engineering design.
12.2 Following types of detailed survey drawings will be made
- Right-of-Use Planimetry in UTM grid : 1:2500 along the line
: 1:2500 across the line
- Ground Profile : 1:2500 Horizontal
: 1:250 Vertical
- Crossing Details (Road, Railway, : 1:100 Horizontal
Stream, Nala & Canal) : 1:100 Vertical
- Crossing details (River Crossing)
Upto 250 M width : 1:200 Horizontal
: 1:200 Vertical
- Upto 500 M width : 1:500 Horizontal
: 1:500 Vertical
- Greater than 500 M width : 1:1000 Horizontal
: 1:1000 Vertical
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 130 of 159
- Detailed Pipeline Route Map : 1:50,000 on SOI Topo
Maps
- Additional Route Map for Hilly, Ghat : 1:15,000
and ravenous regions
- Cross Section for sloping Right-of-Use : 1:100 Horizontal
: 1:100 Vertical
Note: Crossing drawings shall be prepared using same horizontal and vertical scale as
indicated above. No. of sheets may increased, if required.
13.0 PRESENTATION OF FIELD SURVEY DATA
13.1 Survey drawing
Survey drawing shall contain the following data as a minimum requirement.
Right-of-Use Planimetry drawings shall show all objects within 50 meters on
either side of the Pipeline in Plain
In case of all rail, road, river, steam, canal and utility crossings, the angle of
crossing shall be mentioned.
In case or rail, road, river, stream and canal crossings wider than 10m, the
distances at the start and at the end of the crossing from the nearest IP shall
also be mentioned. For crossings less than 10m, the distance of the centre line
of crossing from the nearest IP shall be given.
For all river, stream and nala crossings, the level of water at the time of survey
and the approximate surface velocity of the flowing steam shall be observed
and recorded and reported in the survey drawings. Also, the general nature of
the surface soil (soft/hard, normal soil or rock/boulders) at the bed and banks
of the river/steam/nala shall be observed and mentioned in the drawings.
“Ground profile (chainage vs ground elevation) for the entire pipeline route
shall be prepared and presented in a tabular format using Microsoft Access
Database format.”
13.2 Pipeline Route Map
Pipeline route map shall show all features including, but not limited to roads
and railroads, canals, streams, lakes, rivers, villages, towns, and cities that are
located within a distance of 10 km from the pipeline centre-line on either side
of it. For the entire region, contours shall be plotted on the route map at 20m
contour interval. Additional information like cultivated areas, barren land,
areas prone to flooding, rocky areas and forests including access path/roads to
Right-of-Use shall also be shown on the route maps.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 131 of 159
Additionally for areas which are undulating such as hilly areas, Ghat regions,
ravines, and other areas as directed by COMPANY, Pipeline route map to a
scale 1:15,000 shall be drawn over a distance of 1.0 Km from the pipeline
centre-line on either side of it. For such areas, contours shall be plotted at 10m
contour interval.
Right-of-Use Planimetry drawings shall show all objects within 50 metres on
either side of the Pipeline in Plain.
In case of all rail, road, river, steam, canal and utility crossings, the angle of
crossing shall be mentioned.
In case or rail, road, river, stream and canal crossings wider than 10m, the
distances at the start and at the end of the crossing from the nearest IP shall
also be mentioned. For crossings less than 10m, the distance of the centre line
of crossing from the nearest IP shall be given.
For all river, stream and nala crossings, the level of water at the time of survey
and the approximate surface velocity of the flowing steam shall be observed
and recorded and reported in the survey drawings. Also, the general nature of
the surface soil (soft/hard, normal soil or rock/boulders) at the bed and banks
of the river/steam/nala shall be observed and mentioned in the drawings.
“Ground profile (chainage vs ground elevation) for the entire pipeline route
shall be prepared and presented in a tabular format using Microsoft Access
Database format.”
14.0 DOCUMENTS/DATA SUBMISSION
All drawings/reports/formats etc. submitted to the Company shall be prepared on
electronic media. All drawings/sketches shall be prepared using latest version of
Autocad.
Population Density data and facilities data shall be furnished in data base provided by
the Company. All reports and write-ups shall be in Microsoft Office software. All
photographs shall be in JPG/TIF format. Two copies of final approved survey
data/documents shall be submitted to Company on standard CD ROM and pen drive.
In addition, three sets of hard copies of all approved survey data/documents shall also
be furnished.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 132 of 159
SOIL INVESTIGATION SURVEY
1.0 Objective
The objective of soil investigation survey is to obtain visual engineering classification
of soil and geotechnical properties of soil when specified in data sheet for design &
engineering of various facilities required along the pipeline route.
2.0 Requirements
2.1 General
2.1.1 The soil investigation includes boring, collection of disturbed samples from bore
holes and visual engineering classification of soil along the pipeline route and
submission of detailed report to Company.
Visual classification of soil shall be in accordance with IS-1498; :IS Classification
and Identification of Soils for General Engineering Purposes” Geotechnical
investigation of soil shall be carried out as per relevant clauses of IS 1892 and other
applicable IS standards.
2.2 Location of Bore Holes
2.2.1 Boreholes shall be made at an intervals of 250 m along the pipeline route, at all
intermediate points where there is apparently a change in the type of soil and at other
places as given below by Company/Engineer-in-charge.
2.2.2 For rail, state highways, national highways, rivers/streams and canals, at least one
bore hole shall be made at each crossing location.
2.2.3 Boring shall be carried out in accordance with the provision of IS: 1892. Minimum
diameter of boring shall be 150 mm. Auger boring shall be resorted to above water
table, whereas below water table the boreholes shall be advanced by rotary drilling
with mud circulation through all kinds of soil other than rock. While boring above
water table, no water shall be introduced in boreholes. Casing shall be used to
support the sides of boreholes in soft to firm soil.
2.2.4 Except for crossing location as defined under clause 2.2.5, the boring shall be either
terminated at a depth of 3 m below NGL or on top of bed rock if rock is encountered
at a depth of less than 3 m.
2.2.5 In case of boring at Highways (National/State), River and Railways crossings, the
boring shall either terminated at a depth of 5 m below NGL or on top of bed rock, if
rock is encountered at a depth less than 5 m.
2.3 Sampling
Disturbed representative samples shall be collected from all boreholes for visual
classification of soil. Collected soil samples shall be packed in container and
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 133 of 159
identification label shall affixed on it indicating bore hole no., chainage, depth and
visual soil classification.
3.0 Presentation of Survey Data
3.1 Results of soil investigation survey shall be submitted in the form of report covering
as a minimum the following.
a. Visual engineering classification of soils encountered along the pipeline route
in bore log form. Depth of Ground Water Table (GWT) below NGL shall also
be mentioned if encountered.
b. Soil profiles along the pipeline route shall also be prepared and attached with
the report.
c. Regions along the pipeline route where hard rock is present and special
excavation techniques like blasting, etc. needs to be adopted for excavation of
pipeline trench shall be clearly indicated in the report.
d. Summary of results obtained from tests and their interpretation to evaluate soil
parameters.
3.2 Visual engineering classification of soils obtained from bore holes shall be shown in
Alignment sheets also whenever preparation of Alignment sheets are in
SURVEYOR’S scope of work.”
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 134 of 159
“ANNEXURE-I”
POPULATION DENSITY SURVEY
1.0 Objective
The objective of population density survey is to obtain details of population density
(dwelling units, type of buildings, public places of gatherings etc.) along pipeline
route in case of Gas pipelines .
2.0 Requirements
2.1 Population density data as per enclosed Annexure shall be collected along entire
pipeline route for a corridor extending 200 m on either side of the route centerline.
Collected data for each filed as defined in Annexure shall be entered into Company
supplied Microsoft access data base for further analysis by Company.
2.2 The population density data shall be marked in the planimetry (location of dwelling,
buildings, public places/facilities where more than 20 people assemble and multiple
story buildings etc.) portion of the alignment sheets.
2.3 Facility/locations where 20 or more persons are assemble during normal use (viz.
school, hospital, factory etc.) shall also be clearly indicated with corresponding
changes.”
2.4 Dwelling/facilities located within 15 m of the proposed pipeline route centerline shall
also be collected and reported.
2.5 Population Density details shall be prepared and presented in enclosed format.
3.0 Presentation of Survey Data
3.1 The population density data shall be presented to Company in Company supplied data
base in electronic form.
3.2 Hard copies print out of electronic data shall also be furnished.
3.3 The drawings (Alignment sheets) showing population density data. In case alignment
sheets are not prepared by Surveyor, the same shall be made available by Company
for marking of population density data.”
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 135 of 159
ANNEXURE-III
ADDITIONAL REQUIREMENT FOR GAS PIPELINE DETERMINATION OF
POPULATION DENSITY INDEX AND CLASS LOCATION
1.0 When survey is performed for High gas pipelines, the class locations based on
Population density index as per ANSI B 31.8 “Gas Transmission and Distribution
Piping Systems” shall be recorded along with chainages at change of each class
location.
2.0 Population Density Index along the pipeline route shall be determined as follows
A zone, 200M wide on either side of the centre-line of the pipeline route, shall be
considered. Then the entire route of the pipeline shall be divided into lengths of 1600
m such that the individual lengths will include the maximum number of dwellings
intended for human occupancy. The number of such dwellings that are intended of
human occupancy within each within each 1600m zone shall be counted and reported
along with other survey data.
3.0 Area shall be classified based on guidelines as given below:
a) Class 1: Location
A class- 1 location is any 1600m section that has 10 or fewer dwellings intended for
human occupancy.
b) Class 2: Location A class- 2 location is any 1600m section that has more than 10 but less than 46
dwellings intended for human occupancy.
c) Class 3: Location A class 3 location is any 1600m section that has more than 46 or more dwellings
intended for human occupancy except when a class 4 location prevails.
d) Class 4: Location A class 4 location include areas where multi storey buildings are prevalent and where
traffic is heavy or dense and where there may be numerous other utilities
underground.
4.0 In addition to the criteria contained in clause 3.0 above while classifying areas
additional consideration must be given to possibilities of increase in concentration of
population along the pipeline route such as may be caused by the presence of schools,
hospitals, recreational areas of an organized character, places of assembly, places of
worship, etc. If one or more of these facilities are present, the area shall be classified
as class 3 location.
5.0 Notwithstanding the provisions of clause 3.0 above, while determining class location
of an area due consideration shall be given to the possibility of future development of
the area during the design life of the pipeline. If it appears likely that future
development may cause a change in the zone location, this shall be taken into
consideration while determining the zone location of the area.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 136 of 159
ANNEXURE – IV”
PIPELINE ROUTE SURVEY DATASHEET
Pipeline Size (NB, inch) : 28/22/18/16/14/12/10/8/6
Gradient *ROU) : 1:5 (max.) Along pipeline alignment
1:5 (max.) Across pipeline alignment
Bend Radius : 30 D for pipeline size UP TO 16”
40 D for pipeline size greater than
16”
Minimum Distance between TP’s : 100 m
Maximum Deflection Angle at TP : 900
ROU width : 30 m
Pipeline location in the ROU : Centreline of RoU width
Minimum distance from existing
Hebetated dwellings : 15 m
Buildings/structures/monuments : 50 m
Co-ordinates of starting point/
Terminating point : To be filled by Survey Contractor
Notes:
1. Number of TP’s along the pipeline route shall be kept to a minimum. Additional
traversing requirement for TP optimization shall be carried out by the Contractor prior
to finalization of TP’s.
2. Chainages for pipeline shall start with 0.0 chainage in the direction of flow for each
Part. In case of spur lines the branch off location from trunk line shall be chainage 0.0
km.
3. At road/rail/canal crossing location, nearest TP on either side shall be located at a
distance not less than 50 m from the ROU of the facility being crossed, unless
instructed otherwise by Company Representative.
4. In case of river crossings, no TP shall be located within 150 m from the defined bank
on either side, unless instructed otherwise by Company Representative.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 137 of 159
ANNEXURE-V
Population Density Data along Pipeline Route
Pipeline Section No.- ………………
Id_No. Village
Name
Pipeline
Chainage
in m
Perpendicular
distance of
dwelling from
pipeline
centerline in
m
Direction
Right or
Left
Type of dwelling
(building/facility)
note-1
Total no.
of
dwelling
units in
case of
PDM
Whether
>20 people
assemble
during
normal
course
(yes/no)
(pp)
Remarks
(refer
note-1)
0-
15
15-
100
>100
Notes:
1. Type of dwelling/facility shall be identified as
TH - Temporary Hutments
PD - Permanent Dwelling having less than 3 storeys
PDM - Permanent Dwelling having more than 3 storeys
PP - Public place like School, Hospital, play ground, Market, Temple, place for
public gathering/ annual fare etc.
(To be clarified under remarks)
2. Each dwelling unit in a multiple dwelling unit shall be counted as a separate unit.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 138 of 159
STANDARD SPECIFICATION FOR CORROSION SURVEY
CONTENTS
1. SCOPE
2. CODES AND STANDARDS
3. GENERAL
4. SOIL RESISTIVITY SURVEY
5. TESTS ON SOIL SAMPLES
6. ADDITIONAL DATA COLLECTION
7. REPORT
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 139 of 159
1. SCOPE
The specification covers the corrosion survey including measurement of soil
resistivity chemical analysis of soil/ water and other cathodic protection related data
collection along Right of Use (RoU) of the proposed pipeline.
2. CODES AND STANDARDS
Equipment and measurement techniques shall unless otherwise specified, conform to
the requirement of following latest applicable standards:
BIS Specifications
BS specifications and codes of practice
NACE publications
The work shall be carried out in compliance with all applicable local laws and
regulations.
3. GENERAL
This specification defines the basic guidelines for carrying out the corrosion survey.
Contractor shall be responsible for providing necessary data interpretation based on
corrosion survey measurements which is intended to form a basis for design of
cathodic protection system for the pipeline to be buried along ROW.
4. SOIL RESISTIVITY SURVEY:
4.1. Unless otherwise specified the soil resistivity measurements shall be carried out at
intervals of approximately 500 mtr. along the ROU where soil resistivity is less than
100 ohm/mtr. and two successive readings differ by more than 2:1 then additional soil
resistivity readings in between the two locations shall be taken.
4.2. To carry out the soil resistivity measurement, Wenner's 4 Pin method or approved
equivalent, shall be used. The depth of resistivity measurement shall be approximate
1.5 mtr. from NGL. At locations where multi layer soil with large variation in
resistivity/corrosiveness is expected, measurements at additional depth of upto 2.5
mtr. (approx.) or more shall be taken. In general the resistivity of soil which shall be
surrounding the pipe shall be measured. Hence the depth of measurement/electrode
spacing may vary depending on topography and strata at the area. In general,
electrode spacing shall be approximately equal to 1.5 times the depth of the pipeline.
4.3. At places where Right of Way has not yet been cleared measurements shall be made
right over the centre line of pipeline route surveyed accounting for the cutting/ filling
also.
4.4. All measurements shall be taken at right angles to the right of way unless otherwise
asked by OWNER or his representative at site.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 140 of 159
4.5. At places in right of way where other pipe lines are already existing care shall be
taken to precisely locate such pipes line and take such precautions that observations
are not adversely affected by presence of such pipelines.
4.6. Care shall also be taken that the observations are not influenced by presence of other
earth currents in the area especially in the vicinity of HT lines and plants using earth
return in their source of power etc.
4.7. Wherever possible/ advised by GAIL depth of water table shall be determined by
resistivity observations.
4.8. All measurements shall be made and recorded in metric units. While recording the
data reference to the nearest intersecting point shall be made; to provide visual
representation of variations in the resistivities along right of way, values shall be
plotted on semi-log graph sheets. The resistivity graph shall also indicate the
resistivities at additional depths measured at various locations and depth of water
table.
5. TESTS OF SOIL SAMPLES
Soil/ water samples shall be collected along the Right of way for analysis. Samples
shall be collected on an average at one location per every 10 KM along Right of way
with minimum at two locations. Exact locations shall be decided at site depending on
the type of soil, soil resistivity and in consultation with GAIL. The soil samples shall
be collected at 1 mtr and 2 mtr. depth at each location.
The collected soil / water samples shall be analysed to determine presence and
percentage of corrosive compounds including moisture content, oxygen activity and
pH value.
6. ADDITIONAL DATA COLLECTION
The following data shall be collected with a view to generate design for evaluation of
cathodic protection interaction possibilities due to presence of other services in Right
of Way and its vicinity.
6.1. Route and types of Foreign Service/ pipelines in and around or crossing the Right of
Way.
6.2. Diameter, wall thickness, pressure, soil cover etc. of the foreign pipeline.
6.3. Voltage rating,, phase and sheathing details of parallel running or crossing cables with
ROU.
6.4. Foreign pipeline coating details.
6.5. Details of existing cathodic protection systems protecting the services including rating
and location of grounds bed test station locations and connection schemes etc. Where
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 141 of 159
pipeline is likely to pass close to any existing ground bed, necessary anode-bed
potential gradient survey shall be carried out.
6.6. Interference remedial measures existing on foreign pipelines/ services/ shall be
collected from the owner of the foreign pipeline/ services.
6.7. Graphical representation of existing structure/ pipe to soil potential record. T/R unit /
CP power source voltage/ current readings.
6.8. Possibilities of integration/ isolation of the pipeline CP System with foreign pipeline/
structure CP System, which may involve negotiations with owner's of foreign
services.
6.9. Information on existing and proposed DC/AC power sources and system in the
vicinity of the entire Right of way.
6.10. Crossing and parallel running of electrified and non-electrified railway tracks along
with details of operating voltage and type (AC/ DC).
6.11. Crossing or parallel running of any H.T. AC/DC overhead line with in approximately
25 mtr. from ROU alongwith details of voltage rating, fault level etc.
6.12. Any other relevant information that may be needed in designing and implementing of
proper cathodic protection scheme for the proposed pipeline.
7. REPORT
On completion of all the field and laboratory work an interim report incorporating
results generated from surveys, additional data collected, results of test carried out,
etc. shall be submitted for comments/ approval. The final report incorporating
comments / missing data shall be furnished for records. The report along with various
drawings, graphs etc. prepared in connection with the work shall be submitted along
with three sets of hard copies and one copy on standard CD ROM & one in Pen Drive,
by the contractor.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 142 of 159
SPECIFICATION FOR CADASTRAL SURVEY
CONTENTS
1 SCOPE
2 OBJECTIVES
3 REQUIREMENTS
4 DELIVERABLES
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 143 of 159
1.0 SCOPE
This document covers various requirements for cadastral survey to be carried out
along pipeline route as further described in this document in respect of Detailed Route
Survey of proposed gas pipeline
This document shall be read in conjunction with Scope of Work Document No. for
Pipeline Route Survey.
2.0 OBJECTIVE
The objective of the cadastral survey is to identify the ownership & land use details,
collect data/all other details sufficient for acquisition of RoU under the Petroleum and
Minerals Pipelines (Acquisition of Right of User in land) Act of Government of India.
3.0 REQUIREMENTS
The Contractor at his own cost, shall collect all revenue and other maps as well as the
forms required for carrying out cadastral survey. The survey as a minimum shall
fulfill following requirements:
3.1 Preparation of Cadastral Maps in 1:2500 scale as per the format approved by the
Company showing the pipeline route and areas 50 mtr. on either side of pipeline
route.
3.1.1 Property identification/survey number, Part “Hissas” on survey numbers as per the
latest official revenue records.
3.1.2 Identification of RoU of existing pipelines/utilities on the Cadastral maps.
3.1.3 Number and type of trees within RoU limits.
3.1.4 Other major features such as given below:
- All built up areas.
- Religious places, schools, Dharamshala, hospitals etc.
- Railway lines, National/State Highways and district / village and Panchayat
roads.
- Creeks, rivers, canals, drains etc.
- Forest land (Reserved/Protected/Social).
- Industrial Land.
- Quarry/mining and other prohibited areas.
- Over-head/underground utility crossings
- Type of land and type of crop.
The above information shall be adequate in all respect for RoU acquisition and forest
clearance (if any). Width of RoU proposed to be acquired shall be 30 mtr. i.e. 15 mtr.
either side of centre line of the pipeline.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 144 of 159
3.2 Arrange for and furnish VII and XII (7/12) extracts in duplicate of all land areas
covered/shown in ROU Corridor as per para 3.1 above. The extracts are required to
be duly certified by the local concerned authorities. Expenses in obtaining these
extracts shall be borne by the Contractor.
3.3 In respect of the map at 3.1 above, Contractor’s work of marking part “Hissas” of
these part “Hissas” as per the latest revenue records, shall be checked/verified by the
local concerned authorities. Contractor shall ensure that the land records are submitted
to company for checking and verifications, as work proceeds.
3.4 Prepare a schedule, as per format to be approved by Company/Engineer-In-Charge
showing information on part “Hissas” and details of owner (to be extracted from map
at para 3.1 above for obtaining pipeline Right of Use (ROU)
3.5 Furnish two copies of requisite Performa duly completed on proper schedule form,
including of procurement of all revenue maps and forms required from revenue
department, submitting all proposal village wise and Tehsil wise.
4.0 DELIVERABLES
The contractor shall submit following documents:
i. Cadastral maps in scale 1:2500
ii. Cadastral Survey Report including summary of ownership details and other
documents as per clause 3.0 as above.
iii. All drawings/reports etc. submitted to the Company shall be prepared in
electronic media. All drawings/sketches shall be prepared and submitted
using latest version Auto CAD. All reports and write-ups shall be in Microsoft
Office software. Two copies of final approved Cadastral Survey
report/drawings shall be submitted to the Company on CD ROM and pen
drive.
In addition, three sets of hard copies of all approved Cadastral Survey
Report/formats/drawings shall also be furnished.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 145 of 159
STANDARD SPECIFICATION FOR GIS & LIS DEVELOPMENT SURVEY
GIS & LIS DEVELOPMENT
1.0 This specifications deals with data acquisition, data recording, storage handling,
processing and development of Geographical and Land Information System
(GIS&LIS) on a specified format using standard and approved quality control
parameters and its delivery to Company in a fully customized fashion.
1.1 GIS AND LIS BASED SURVEYS
Contractor shall carryout development and customization of GIS and LIS for the
surveys covered in the present scope of work that includes:
i) Geodetic and engineering surveys
ii) Soil investigations
iii) Crossing surveys
iv) Cadastral surveys
v) ROU acquisition surveys/records
vi) Population density surveys
vii) Land use pattern survey
viii) Soil resistively survey/corrosion surveys
ix) Disaster management requirement and environmental effect parameters
x) System design for GIS/LIS and integration with Company’s central data
information system etc.
The GIS & LIS to be developed in such a fashion that there is a complete scope for
horizontal and vertical expansion for the system growth and integration. Theme
coverage/layers for GIS/LIS shall be as per requirement frozen by Company at the
System Design and Customization Stage.
1.2 The major requirement of development of GIS and LIS shall be as given below:
i) The entire system to be geo-referenced i.e. from the point of dispatch to
receipt station and associated distribution network including the facilities at
each end as well as en-route, the major crossings, landmark etc. shall be as per
grid and projection system to be approved by Company.
ii) Contractor shall submit a schedule of work, which will cover details of each
activity and time required/planned for carrying it out. This schedule will be
scrutinized commented upon and approved by Company for implementation.
iii) Contractor shall submit a Quality Assistance Plan (QAP) which will cover
details of each activity its scope, quality parameters, quality checks, inspection
schedules attributes for input and output/deliverables, test check procedures
and its correlation with implementation schedule. The QAP will be
scrutinized, commented upon and approved by company for implementation.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 146 of 159
iv) Contractor to deploy the best-suited methods, equipment, tools software,
personals, analyst, and surveyors to carry out the development and
customization of GIS and LIS.
v) Contractor to use the best and the approved quality materials for preparation
maps, reports, software, storage mediums etc.
vi) Contractor to confirm having in his possession the requisite tools, equipment,
know-how and experience to carry out eh development of GIS and LIS
including facilities to handle, process and deliver output from the satellite
imageries. In case Contractor shall tip up with an associate for this party of
scope. The details of sub-vendor/associate shall be furnished at the time of
submission of offer.
vii) The developed GIS & LIS shall be thoroughly customized to suit Company’s
requirement on technical, organization, training, operational information
management system are and integration with existing/proposed organizational
systems for planning, control and information management. Wherever,
Company is not a position to clearly specify and individual attribute/fields of
information at the execution stage-adequate provision for implementation at a
later stage would be created in the respective system for such cases.
viii) Contractor to comply with Open GIS Consortium (OGC) data standards.
ix) Development of GIS & LIS package should be done suing industry standard
programming languages like Visual Basic, Visual C**, Java, Oracle etc.
1.3 Contractor’s scope of work to include the following:
i) Prepare and submit implementation schedule, QAP and detailed methodology
for scrutiny and approval by Company.
ii) To prepare a detailed user need assessment report/white paper at the
commencement of work for approval by Company.
iii) Collect input data, topo sheets, Satellite imageries based survey maps, reports
and store/handle for further processing with Contractor’s survey work.
iv) Propose projection parameters, spatial data parameters, grid system, geo-
coding and geo-referencing parameters, output/deliverable parameters etc. for
company’s approval.
v) Carryout data validation of received input, carryout scanning of topo-sheets,
integrate the recordings made by GPS/DGPS and other survey instruments to
complete/collate the input data.
vi) Carryout image processing and generation of rectified image on approved
system like ERDAS.IMAGINE or similar.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 147 of 159
vii) Carryout interpretation and digitization of all physical features.
Symbolization/legend structure, layering, edge matching, topological integrity,
mosaic king, database linking, incorporation of ground truth details,
incorporation of processing techniques for attribute allocation etc. after
passing through quality assurance stages as per approved QAP.
viii) Carryout detailed interactive database design in consultation with Company.
Assign attributes, develop LUT (Look up Tables), layered database, test check
the proposed GIS & LIS.
Note : For LIS – Use of “ROU Master” or equivalent approved software is
mandatory. Similarly, for GIS development the software to be adopted shall
be got approved at the commencement of the project. The GIS & LIS to be
developed in a seamless manner over the entire scope of work.
ix) Generation of output maps in specified format and scale as per specification.
x) In the cross-country zone all information as given in the technical
specification be provided. In the densely populated portions all information
requirement as per specification for detailed survey and Cadastral survey shall
be incorporated such as ward and property boundaries (house numbers,
classification as residential, commercial, government, number of stories etc.)
roads, landmark, feature, locality names and connectivity with proposed
facilities. Major Commercial & Industrial establishment being studies as
potential consumers etc.
The data to also include sewerage manholes, nallahs, channels, drains, canals,
garbage dumps, existing electric and telephones lines, bridges, land crossings,
fly-overs, proposed expansion of roads, railways, other facilities e.g. water
supply, sewerage system, telecommunications network etc.
Note: Contractor to collect, evaluate, ensure correctness of source, positional
accuracy, ownership, attribute authenticity to the data collected and only
revalidated data to be included for the database.
xi) To customize each layer and attribute for present available data and full
database as per requirement of Company. To design system requirement for
operation and maintenance of GIS & LIS Package.
xii) To deliver a draft GIS & LIS package to company along with a detailed
demonstration for scrutiny, trial run and observations; load the trial packages
on company’s system and configure for optimal use.
xiii) To carryout the modifications/charges and update of the GIS & LIS with
respect to the finally approved survey reports and mapping carried out under
the overall scope of work. Observations and detailed comments on
submissions by Contractor at each stage of work, corrections/modifications
and addition to route or methodology, etc shall be carried out by contractor.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 148 of 159
xiv) To deliver to company the storage code of the application package with
proper documentation.
xv) To customize the GIS & LIS packages as finished products and deliver the
same to company. All upgrades of package during the period shall be
provided at no additional cost to Company.
Components of GIS & LIS
i) Data Acquisition and input
This will comprise of following elements:
a) Owner supplied: Company shall provide SOI topo-sheets (Wherever
available in 1:50,000 & 1:250,000 scales) for proposed pipeline route
indicating location of facilities such as S/V stations, Tap off stations,
IP Station, Dispatch & Receipt stations etc.
b) Contractor generated: Contractor shall acquire and generate bulk of his
input by carrying out detailed survey, processing maps, city maps,
guides, gazettes, satellite imageries (in merged LISS-III & PAN
images from NRSA in 1:12,500 scale), cadastral data/maps/records,
historical data on rivers/water-bodies, reading of SOI benchmarks/grid
system values; recordings of GPS/DGPS and other equipment
published data on development plans, costing and revenue data etc.
Contractor shall collect, store, classify, absorb, clarify, handle and
protect all input data and acquired data in good shape till completion
and handing over of finished work. Contractor shall not make any
unauthorized alteration, modification and copies of any input data
unless explicitly authorized by company.
All input and acquired data shall be returned to company at the
completion of work in its original form. Any damage to the input data
shall tantamount to violation of contract and attract penalties as per
provision of contract.
ii) Data Storage: This involves data formats, hardware configurations, storage
media and storage structure. This closely related to the data input and data
retrieval system.
Contractor to ensure standard and approved system of data handling and
storage. Only the latest and state-of-art equipment, software (latest version or
approved version) shall be deployed. Each stage of data acquisition and
handling shall pas through Quality Assurance procedure.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 149 of 159
iii) Data Retrieval: It is a critical component of GIS & LIS development as it
directly affects the user’s ability to get the desired information and to structure
the information to further process the data.
Contractor to ensure adequate system capacity to handle, store and retrieve the
input and semi-processed data from various sources – in hard copy form or
electronically or both and made available to all users ensuring common
uniformity with all kind of associated information.
iv) Data Manipulation and Analysis: These are the important capability of GIS &
LIS and dependent on the user needs. Main Steps are:
a) Scanning topo sheets maps engineering drawings and revenue maps
using large scanners.
b) Clean up and modify raster files created by scanning using raster editor
software package.
c) Load, save and plot a variety of binary file types.
d) Map raster data to vector graphics.
e) Warp raster images to confirm to present coordinates with up to fifth –
order polynomial works.
f) Create Raster files and commence digitization
Note: Generally used conversion tools – AUTOCAD Map-5.0, CAD
Overlay; Micro Station ERDAS.IMAGINE.
For analysis to develop the GIS & LIS following steps shall be required:
a) Processing of Satellite/spatial, stored data and survey records
separately.
b) Image fusion on data merging of all inputs.
c) Image enhancement by optimizing contrast, brightness and preparation
of histogram (graphical frequency distribution).
d) Interpretation of occurrences, frequency distribution, features.
e) Preparation of LUT (Look up table) and video look-up-table (VLT)
leading to Digital-to-Analog Converters (DAC).
f) Performing stretch and filtering procedures. Wrapping of the merged
images to new design files to be carried out.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 150 of 159
g) All co-ordinates system of input files to be converted to designated co-
0rdinate system.
h) Creation of final control image and its registration.
i) Creation of mosaic king from several images, overlaps, adjoining
surveys, etc. for a final control registered image.
j) Final image analysis, legend assigning supervised/ unsupervised
training to be carried out (ISODATA training can also be resorted to, if
system permits).
k) All information related with terrain, soil, land use, cadastral, co-
0rdinates, facility etc. be carefully attached to the graphics in a
continuous and seamless manner to generate a dynamic image.
l) A modified Digital Terrain Model (DTM) with material/graphical
representation of surface features is generated – either on Triangulated
Irregular Network (TIN) or grid system. Merge all the grid or TIN
models to make unified model.
m) Assign Z-multiplier, Z-resolution, Z-scale and Aspect.
n) Demonstrate Aspect Polygons calculations, slops calculations, slope
polygons, surface area, volumes, and cut & fill quantities etc.
o) Create the drape image (3-D display).
p) Analysis of the final image for various company assigned attributes
e.g. route adjustment to minimize impact on sensitive or problem area,
locating optimum access roads, work camp location; area prone to
forest fire, soil erosion, pollution hazard area; periods and location of
low flow rate for scheduling water crossing, connectivity with existing
or proposed networks/facilities, surveys, infrastructure etc. all future
operation, maintenance related needs/requirement are addressed at
different levels of GIS & LIS.
q) Interact with company to finalize the layers of GIS & LIS and
adjust/modify this process till desired results are achieved. Keep
enough provision for future expansion on field, space and layers.
v) Output: This comprises of interactive display of digital data sets in both
hardcopy presentation and electronically.
Preparation of maps, statistical data, calculations, GIS & LIS formats as per
company requirement and technical specification.
The output shall be designed in such a manner that requirement specific
drawings/database are generated, i.e. features to include diversions for
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 151 of 159
engineering data or isometric details, reference to represent relationship
between geographic area and a detailed survey drawing or cadastral drawing, a
document reference to represent a relationship between organizational
structure and disaster management network, plant/facility information
representing physical assets of utility with their reference drawing, brief
specification, part number, inventory detail, other user applications; features to
correlate spatial data and maps with more detailed revenue data for ROU
acquisition and crops compensation etc.
The output shall be delivered in specified number of copies, format and
medium as specified. Since, the output is a customized package it will be
prepared and delivered in a format conforming to industry standards and OGC
compliant.
vi) System Management: This aspect shall relate to feature customization system
delivery, system training, system networking, system operation and
maintenance including providing updates and upgrades of the GIS & LIS
software package. All features shall be based on the agreed scheduled, QAP
and specification. Special attention shall be paid to design and maintain the
system security. Predefined system review, modification levels and frequency
and authorization shall be built in the system. Although, System Management
shall be transferred to Company on delivery and training, its periodic upkeep,
defect remedy, update and upgrades as per specification shall be Contractor’s
responsibility.
1.3 Technical Specification of GIS & LIS
The GIS & LIS software application package should be able to handle the following
applications:
a) Spontaneous potential graphing
b) Pipeline profiling
c) Handle CAD files which show the piping layout and other plan of the facilities
d) Images and scanned documents
e) Creation of an alignment sheet and DTM
f) Least cost path analysis
g) Inspection and material data updating and listing through a form menu
h) Pipeline re-routing using COGO
i) Record update and maintenance
j) Emergency notification lists display
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 152 of 159
k) Map creation
l) Identification of the pipeline network facilities; Tolerance settings for the
same.
m) Query by location, by attribute, by logical selection (all queries based on
logical selection parameters).
n) Report generation as per user needs.
Details of each of the above are provided below:
1.3.1 Service Potential Graph (SP Graph):
Sp GRAPH draws a spontaneous potential graph. There should be two options for
selecting the beginning and ending points for graphing by Mouse or by Station. The
Mouse option must prompt user to select points by pointing at the screen. The Station
option must bring up a menu for user to enter station values.
After this a graph must be created showing the pipe/soil profile over station. The
graph data must be pulled from database so any update would be reflected in the
graph immediately.
1.3.2 Profile:
The Profile must draw profile of the ground and pipeline. There must be two options
for selecting the beginning and end points for profiling by Mouse or by Station.
Select the Mouse option, which prompts you to select points by pointing at the screen.
The Station option must bring up a menu for user to enter station values.
The result should be a profile of the pipe segment selected. The ground elevation and
the pipe depth must be displayed in different colours.
1.3.3 Facility CAD; Scanned Images and Documents:
This should allow user to view CAD layouts of stations and other facilities. It should
also be possible to attach and view various type of standard office document and *.pfd
files.
1.3.4 Alignment Sheet:
The Alignment Sheet application must create an alignment sheet for a user-defined
range of data. It should be possible to select the section of pipeline segment by mouse
click or by station. It should be possible to take plots of the alignment sheets.
The alignment sheet should be created in a standard format with information like
northing arrow, crossings, chainage etc.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 153 of 159
1.3.5 Cost path:
The Cost path application should calculate the least cost path for pipeline routing
between two points. It should take into account parameters like slope, road proximity,
water proximity, pipe proximity, and material cost. It should do the analysis for each
of the parameter separately then it should also be possible to assign weight ages to
any of the mentioned parameters and perform a combined analysis for the area.
There should be a macro level result that specifies the corridor for the least cost path.
It should then be possible to do micro level analysis specifying the least cost path
based on the analyzed data.
1.4.6 Inspection Report
It should be possible to handle the inspection reports in the GIS system. There should
be a provision of in putting such data for further use and analysis.
1.4.7 Pipeline Re-Routing:
The application should allow rerouting of pipelines dynamically and update all the
corresponding records automatically. The alignment sheets should also be updated
automatically *on the fly*.
1.4.8 Facility Record Maintenance:
The application should be capable to handle the maintenance records for various
facilities.
1.4.9 Emergency Notification:
The software should be able to handle emergency notification for various categories
of concerned people for respective pipeline segments.
1.4.10 Map Plot:
It should be possible to take prints/plots of the map and other GIS/LIS outputs.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 154 of 159
TIME SCHEDULE
SECTION -I
Sr.
No.
Activity Time Schedule from
Date of FOA (In
Months)
1 Collection of Satellite Images/ Maps etc and completion
of Desktop study and providing details to GAIL
Completion of Reconnaissance Survey and Field
Verification and Submission of final Reports.
01
02
2 Completion of Detailed Route Survey including
collection of Population Density data & other associated
work and submission of final reports
06
3 Soil investigation & Corrosion Survey and
Submission of final Reports
08
4 Cadastral Survey and Submission of all drawings and
reports
10
5 Submission of Developed & Customized GIS & LIS
Package.
10
For Obstacle Crossings Permissions:
Sr.
No.
Crossing Time Schedule from
Date of FOA (In
Months)
1 State Highways & other roads 12
2 Other Roads & pipeline corridor parallel to Road 12
3 River, Canal, Distributaries, Escape
Nala, Drain & Other water bodies and pipeline corridor
parallel to Canals
12
4 National Highways and pipeline corridor parallel to NH 18
5 Railway Crossings 18
6 Social Forestry 18
7 Protected/Reserved Forest* 18
*Date of application and date of permission for forest should have a period of maximum
1 year.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 155 of 159
SECTION -II
Sr.
No.
Activity Time Schedule from
Date of FOA (In
Months)
1 Collection of Satellite Images/ Maps etc and completion
of Desktop study and providing details to GAIL
Completion of Reconnaissance Survey and Field
Verification and Submission of final Reports.
01
02
2 Completion of Detailed Route Survey including
collection of Population Density data & other associated
work and submission of final reports
06
3 Soil investigation & Corrosion Survey and
Submission of final Reports
08
4 Cadastral Survey and Submission of all drawings and
reports
10
5 Submission of Developed & Customized GIS & LIS
Package.
10
For Obstacle Crossings Permissions:
Sr.
No.
Crossing Time Schedule from
Date of FOA (In
Months)
1 State Highways & other roads 12
2 Other Roads & pipeline corridor parallel to Road 12
3 River, Canal, Distributaries, Escape
Nala, Drain & Other water bodies and pipeline corridor
parallel to Canals
12
4 National Highways and pipeline corridor parallel to NH 18
5 Railway Crossings 18
6 Social Forestry 18
7 Protected/Reserved Forest* 18
*Date of application and date of permission for forest should have a period of maximum
1 year.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 156 of 159
SECTION -III
Sr.
No.
Activity Time Schedule from
Date of FOA (In
Months)
1 Collection of Satellite Images/ Maps etc and completion
of Desktop study and providing details to GAIL
Completion of Reconnaissance Survey and Field
Verification and Submission of final Reports.
01
1.5
2 Completion of Detailed Route Survey including
collection of Population Density data & other associated
work and submission of final reports
5.5
3 Soil investigation & Corrosion Survey and
Submission of final Reports
08
4 Cadastral Survey and Submission of all drawings and
reports
08
5 Submission of Developed & Customized GIS & LIS
Package.
08
For Obstacle Crossings Permissions:
Sr.
No.
Crossing Time Schedule from
Date of FOA (In
Months)
1 State Highways & other roads 12
2 Other Roads & pipeline corridor parallel to Road 12
3 River, Canal, Distributaries, Escape
Nala, Drain & Other water bodies and pipeline corridor
parallel to Canals
12
4 National Highways and pipeline corridor parallel to NH 18
5 Railway Crossings 18
6 Social Forestry 18
7 Protected/Reserved Forest* 18
*Date of application and date of permission for forest should have a period of maximum
1 year.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 157 of 159
SECTION -IV
Sr.
No.
Activity Time Schedule from
Date of FOA (In
Months)
1 Collection of Satellite Images/ Maps etc and completion
of Desktop study and providing details to GAIL
Completion of Reconnaissance Survey and Field
Verification and Submission of final Reports.
01
2.5
2 Completion of Detailed Route Survey including
collection of Population Density data & other associated
work and submission of final reports
07
3 Soil investigation & Corrosion Survey and
Submission of final Reports
09
4 Cadastral Survey and Submission of all drawings and
reports
11
5 Submission of Developed & Customized GIS & LIS
Package.
11
For Obstacle Crossings Permissions:
Sr.
No.
Crossing Time Schedule from
Date of FOA (In
Months)
1 State Highways & other roads 12
2 Other Roads & pipeline corridor parallel to Road 12
3 River, Canal, Distributaries, Escape
Nala, Drain & Other water bodies and pipeline corridor
parallel to Canals
12
4 National Highways and pipeline corridor parallel to NH 18
5 Railway Crossings 18
6 Social Forestry 18
7 Protected/Reserved Forest* 18
*Date of application and date of permission for forest should have a period of maximum
1 year.
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 158 of 159
SECTION VI
SCHEDULE OF RATES (SOR)
E-TENDER NO. 8000005216
PLEASE REFER SRM ATTACHMENT FOR DETAILS
TO BE SUBMITTED BY BIDDER AS AN SRM ATTACHMENT
GAIL (INDIA) LIMITED Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110066, India.
TEL: NO. : 00 91 11 26182955: FAX NO. : 00 91 11 26185941
Bid Document No. / E-Tender No. 8000005216 Page 159 of 159
PREAMBLE TO PRICE SCHEDULE / SCHEDULE OF RATES
1.1 The schedule of rate shall be read with all other sections with this bidding document.
1.2 The contractor is deemed to have studied in drawings/specifications and details of
works to be done within the time schedule and should have acquainted himself of the
condition prevailing at site.
1.3 The quantities given in the Schedule of Rates are indicative, tentative and
approximate. Actual quantities may vary during execution of works against various
items.
1.4 All costs and expenses for mobilization, equipment, transport and personnel to
complete the fieldwork and preparation of Detailed Survey Report within the
stipulated time schedule shall be included in the item rate for survey work.
1.5 The payments of works shall be made against quantities actually executed. Contractor
shall get all quantities executed duly certified by the Engineer-in-charge during the
course of execution of works. Certified copies of measurements shall form the part of
the invoice.
1.6 The schedule of payment shall be as per SOR and payment terms & conditions of
contract.
1.7 The present applicable rate of service tax is @12.36%. However, in case of non-
corporate entities, bidder is require to pay 50% of applicable service and remaining
50% shall be deposited by GAIL directly as per service tax act. However, entire
applicable rate/amount of service tax to be indicated by bidder.