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GAIL (India) Limited (A Government of India Undertaking-

A Maharatna Company)

Savitha Plaza, 4th

Floor, 100 Feet Road, Near

Indira Gandhi Square, Pondicherry - 605 005

E-TENDER NO.

GAIL/PY/ET/PIG/2K14019/2014

[E-TENDER NO: 8000007522]

(DOMESTIC COMPETITIVE BIDDING)

HIRING OF SERVICES FOR ON‐LINE

PIGGING IN CAUVERY BASIN PIPELINES

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CONTENTS

Sub Section Subject Page No.

SECTION - I NOTICE INVITING TENDER

SECTION - II BID EVALUATION CRITERIA

SECTION-III INSTRUCTIONS TO BIDDERS

SECTION IV SCOPE OF WORK AND

TECHNICAL DETAILS

SECTION – V SPECIAL CONDITIONS OF CONTRACT

SECTION VI GENERAL CONDITIONS OF CONTRACT

SECTION VII FORMS & FORMATS

SECTION - VIII PRICE SCHEDULE/ SCHEDULE OF RATES

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SECTION - I

O I

I I I G

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L e t t e r I n v i t i n g T e n d e r

Ref No.: GAIL/PY/ET/PIG/2K14019/ET/8000007522/ Date: 24.01.2015

SUB: HIRING OF SERVICES FOR ON‐LINE PIGGING IN CAUVERY BASIN PIPELINES

Dear Sir (s),

GAIL (India) Limited here-in-after called OWNER/COMPANY/GAIL invites you to submit

your bids UNDER TWO BID SYSTEM through Electronic mode (E-Tender) from eligible

bidders for HIRING OF SERVICES FOR ON‐LINE PIGGING IN CAUVERY BASIN

PIPELINES.

1. BRIEF DETAILS

GAIL Cauvery Basin supplies natural gas to various consumers.The pipeline network

consists of pipelines of various sizes from 2” to 18” and passes through the districts of

Cuddalore, Tiruvarur, Nagapattinam & Ramanathapuram in Tamilnadu and Karaikal in

the Union Territory of Pondicherry. The pipeline supplies natural gas to various industries

at the above districts. The total length of pipeline is approximately 266 kms. For its

operation and maintenance, GAIL intends to HIRE SERVICES OF BI-DIRECTIONAL

PIGGING FOR ITS PIPELINE as mentioned in the scope of work.

2. SCOPE OF WORK

The scope of work shall include but not limited to the detailed scope given in the scope of

work column.

3. MODE OF SUBMISSION OF BID - Two bid system through e-tendering

MODE OF TENDERING :e-Tendering through our Portal

https://etender.gail.co.in

EARNEST MONEY DEPOSIT :

Earnest Money Deposit (EMD) of Rs.66500/- (Rupees Sixty six thousand five hundred only) to be

submitted by DD in favour of GAIL (India) Ltd. payable at Pondicherry. Alternately the bidder may

also submit the Bank Guarantee for the same amount which shall be valid for two months beyond

bid validity period.

Small scale Industries units registered with the NSIC, under its single point registration scheme,

shall be exempted from submission of EMD/Bid bond provided they are registered for the items they

intend to quote against GAIL tender.

Further, the Micro and Small Enterprises (SME’s) also exempted from submission of EMD/Bid bond.

In case bidder is a Micro or Small Enterprise under the Micro, Small and Medium Enterprises

Development Act, 2006, the bidder shall submit the following as a proof.

Documentary evidence that the bidder is a Micro or Small Enterprises registered with District

Industries Centers or Khadi and Village Industries Commission or Khadi and Village Industries

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Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and

Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises. The

document should be duly notarised.

EMD/Bid bond will also not be necessary for PSU’s

Subject to exemptions permissible, offers without EMD/Bid bond will be summarily rejected.

LAST DATE AND TIME FOR SUBMISSION OF BID/TENDER : 16.02.2015, 14:00 Hrs.

DATE AND TIME FOR OPENING OF TECHNO-COMMERCIAL BID : 16.02.2015, 15:00 Hrs.

DATE OF PBC : 03.02.2015; 11:00 Hrs.

VENUE FOR PBC : GAIL (India) Limited, 4th Floor, Savitha Plaza, Indira Gandhi Square Pondicherry-605005 VALIDITY OF OFFER UPTO :Three (03) months from the date of final bid due date

of Opening including extension of bid due date if any.

Bidders are required to submit EMD in the manner prescribed in the tender at the time of

bid submission in sealed envelope. However, if the bidder is unable to submit EMD in

original on the due date, he may upload a scanned copy of the same while submitting the

bid electronically, provided the original EMD, copy of which has been uploaded, is

received within 7 (seven) days from the date of un price bid opening, failing which the bid

will be rejected irrespective of their status /ranking in tender and notwithstanding the

fact that a copy of EMD was earlier uploaded by the bidder.

The Earnest Money Deposit (EMD by DD/BG) for the amount as mentioned above shall be

submitted in the form of Crossed Bank Demand Draft drawn on any

Nationalized/Scheduled bank in favour of GAIL (India) Limited, payable at Pondicherry.

Alternatively, Earnest Money deposit may also be submitted through Bank Guarantee

from any Indian Scheduled Bank or a branch of an International Bank situated in India

and registered with Reserve Bank of India as scheduled foreign bank in the proforma

attached with the Tender Document. However, other than the Nationalized Indian Banks,

the banks whose BGs are furnished must be commercial banks having net worth in

excess of Rs. 100 crores and a declaration to this effect should be made by such

commercial bank either in the bank guarantee itself or separately on a letter head. The

BG should be valid for 60 days beyond the bid validity date.

4. SUBMISSION OF BIDS:

Bids are to be submitted online in our e-tendering System (https://etender.gail.co.in).

Bidder shall submit the Prices (Schedule of rates) as well as the Un-Priced Documents

through our e-tendering portal only. Bids submitted by courier/post/in person shall not

be accepted in this tender. The Un-Priced Bid and Price Bid shall contain the documents

as specified below:

PART-I

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UN-PRICED BID (TECHNO-COMMERCIAL BID):

The un-priced bid must be complete with the following:

All technical and commercial details other than the rate (i.e. identical to Part –II with rate

blanked out).

EMD/Bid bond – Bidder shall attach a scanned copy of EMD in the Technical Part of

Tender Documents under the folder “EMD”. However, bidder must send the original copy

of EMD to GAIL(India) Limited, 4th Floor, Savitha Plaza, Indira Gandhi Square,

Pondicherry-605005 in a sealed envelope super scribing the Tender Reference number.

Documentary evidences towards Bidder Evaluation Criteria (BEC) and other documents

sought under this tender document

Tender documents should be digitally signed through a valid Class 3 Digital certificate.

PART-II

PRICED BID (Schedule of Rates):

It should contain only the schedule of rates complete with rates duly filled in and no

terms & conditions should be put in priced bid. Priced bid containing any new/fresh

conditions (not mentioned in the un-priced bid) shall be liable for rejection.

Bid must be submitted within the stipulated date and time as indicated in the tender. The

bid must be valid for 90 days from the final date of Tender closing.

Bid submitted manually through post/courier/Telex/Fax/Telegram will not be acceptable.

GAIL assumes no responsibility for non-submission of bids by the bidder through our e-

Tendering system on account of delay in the submission at the bidders end. Bidders shall

ensure that they submit the bid well before the due date and time of bid submission. GAIL

shall not be responsible if bidder is not able to submit the bid on account of failure in

network/ internet connection at bidders end. Bidder shall obtain the digital certificate

(class 3) on their own and GAIL is not at all responsible for bidder not having acquired the

Valid Digital Certificate. The Bidders may refer to our addendum to ITB for getting the

valid digital certificate.

5. The bidder shall meet the technical, as well as, commercial qualification criteria as

stated above. Bidder shall furnish all necessary documentary evidence including end use

certificate along with the bid, to justify meeting the stipulated qualification criteria. In the

absence of requisite documents, GAIL reserves the right to reject the bid without

making any reference to the bidder.

Any bidder who wishes to quote against this tender may download the bidding document from

GAIL’s website (https://etender.gail.co.in) and submit the Bid complete in all respect online on this

website i.e https://etender.gail.co.in as per terms & conditions of this tender on or before the due

date and time along with an undertaking that the contents of the Bidding Document have not been

altered or modified.

6. GENERAL

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6.1 Bid document is non-transferable. Bids received from bidders in whose name Bidding

Document has been issued shall only be considered.

6.2 GAIL will not be responsible for cost incurred in preparation and delivery of bids.

6.3 Domestic price preference and/or purchase preference to Micro & small enterprises

(MSE’s), central public sector undertaking as admissible under the prevailing

Government of India policy shall be applicable.

6.4 This is a ZERO Deviation Bidding Document. The bids shall be evaluated as received

without any reference to the bidders. Bidder is to ensure compliance of all provisions

of the Bidding Document and submit their bid accordingly. Bids with any deviation to

the bid conditions shall be liable for rejection.

6.5 The Complete Bid document is also available on web sites of GAIL (India) Limited

(www.gailonline.com). Bidders can also submit their bid on the downloaded document

along with the requisite tender fee & EMD/Bid security on or before due date of

submission and an undertaking that the contents of the bidding document have not

been altered or modified. Further, the bidder has to meet the BEC criteria as specified

in the bid document.

6.6 GAIL reserves the right to reject any or all the bids received at its discretion without

assigning any reason whatsoever.

7. Tender to be submitted to : Sr. Manager (C&P)- through e-tendering GAIL, Pondicherry

SUBMISSION OF ATTESTED SCANNED COPIES OF CERTIFICATES/ DOCUMENTARY EVIDENCES:

Documentary proofs (duly notarized by Notary Public) for the Bid Evaluation Criteria (BEC) should be uploaded/submitted along with the UNPRICED BID through e-Tender system:

Attested Scanned copies of all the relevant documents viz. Work order, execution certificate and all the documents as mentioned in BEC.

Attested Scanned copy(ies) of partnership deed (in case of partnership firm) and Articles of association in case of limited company and power of attorney.

Attested copy of balance sheet duly signed and stamped by auditors

Scanned copy of an undertaking (by the bidders who quotes by down loading the tender from web site) on non - judicial stamp paper of appropriate value duly notarized stating that “The contents of the Tender Document have not been modified or altered by M/s ………… (Name of the bidder with complete address). In case, it is found that the tender document has been modified / altered by the bidder, the bid submitted by the M/s ………… (Name of the bidder) shall be liable for rejection”.

Non-submission of the attested Scanned copies of the requisite certificates/documents shall render

the bid non-responsive and shall be liable for rejection.

Please note that this is a zero deviation tender. Bidders are advised to strictly confirm compliance to

tender conditions and not to stipulate any deviation / conditions in their offer. Subsequent to bid

submission, GAIL will not seek confirmations / clarifications and any bid(s) not in line with tender

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conditions shall be liable for rejection. Bidders are also requested to submit the documents /

confirmations strictly as per the check list enclosed in the tender document.

Bidders may depute their authorized representative to attend the bid opening. Bidders selected for

opening of their priced bid shall be informed about the date and time of price bid opening.

Any change in bid after due date of submission of tender is not allowed.

Bidders are advised in their own interest to ensure that their bids are submitted well before the

closing date and time of the tender as the e-tendering system will not allow submission of the bid

once the closing date and time of the tender has reached.

The Bidder is required to submit the bid along with their covering letter under letter head disclosing

the name and designation of authorized person signing the bid, complete postal address of firm /

company, telephone no., fax no., e-mail etc.

The bidder shall be required to obtain service tax registration with central excise dept. The service

tax will be reimbursed only upon submission of proof of remittance to the authority.

GAIL reserves the right to accept or reject any or all bids received, at its absolute discretion,

without assigning any reason whatsoever.

Thanking You,

For GAIL (India) Limited

Sr. Manager(C&P)

E-Mail: skrishnan@gail.co.in

Ph: 04132200980(D) (2200933/934 Extn: 380);

Cell :9443347934

NOTE: 1. Bidders are requested to fill all the Annexures as enclosed in the tender documents.

Bidders must digitally sign all the attachment of tender document.

2. Bidders are requested to go through the document named: “addendum to ITB” which has

been made available in our tender. This document shall over-ride & supersede any of the clause(s)

found contradictory/conflicting elsewhere in the tender documents. This documents aims at

providing guidelines / Instruction to bidders for submitting their bids through e-tendering System.

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SECTION -II

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BID EVALUATION CRITERIA (BEC)

(To be furnished along with technical portion of bid)

The bidder must essentially submit alongwith the bid the following documentation to authenticate

the capacity and suitability for undertaking the subject contract.

A) Bidder must have successfully completed atleast one work of “Online Bi-Directional Pigging

in Natural Gas pipelines i.e. pigging of pipeline under operative condition without stoppage of gas

supply” under a single contract of value not less than Rs.16.62 lakhs (Rupees Sixteen lakh and

Sixty two thousand) for any reputed company in Oil & Gas industry in the preceding seven [7]

years reckoned from the bid due date.

Copy of Work order along with Work completion certificate for that particular Work order

indicating the executed value, duly attested by Notary Public with legible stamp must be

enclosed along with the bid in support of the experience criteria specified above.

"In case the bidder is executing a rate/ maintenance contract which is still running and the

contract value/ quantity executed till one day prior to the due date of bid submission is equal to or

more than the minimum prescribed value/ quantity as mentioned in the BEC, such experience

will also be taken into consideration provided that the bidder has submitted satisfactory work/

supply execution certificate to this effect issued by the end user/owner/authorized consultant.

1) A job executed by a bidder for its own plant/project cannot be considered as experience for

the purpose of meeting requirement of BEC. However, jobs executed for subsidiary/fellow

subsidiary/holding company will be considered as experience for the purpose of meeting BEC

subject to submission of tax paid invoices duly certified by statutory auditor of the bidder towards

payment of statutory tax in support of the job executed for subsidiary/fellow subsidiary/holding

company. Such bidders to submit these documents in addition to the documents specified in the

bidding documents to meet BEC.

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SECTION -III

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ARTICLE - 1: ONE BID PER BIDDER

Each Bidder shall submit only one bid. A Bidder who submits or participates in more

than one bid will be disqualified.

ARTICLE - 2: LOCAL CONDITIONS/SITE VISIT

The Bidder is advised to visit and examine the site of works and its surroundings and

obtain for himself on his own responsibility all information that may be necessary

for preparing the bid and entering into the contract. The cost of visiting the site shall be

at bidder's own expenses. No extra claim on account of non- familiarity of site

conditions shall be entertained during execution of the work.

ARTICLE – 3: AMENDMENT OF BIDDING DOCUMENTS

At any time prior to the deadline for submission of bids, GAIL may, for any

reason, modify the bidding documents by issuing addenda/corrigenda, to each Bidder.

Such addenda/corrigenda shall be issued in duplicate and shall form part of the bidding

documents. GAIL reserves the right to extend the deadline for submission of bids.

ARTICLE - 4: COST OF BIDDING

The Bidder shall bear all costs associated with the preparation and submission of

the bid, and OWNER (GAIL) will, in no case, be responsible or liable for these

costs, regardless of the conduct or outcome of the bidding process.

ARTICLE – 5: LANGUAGE OF BID

The bid shall be made in English Language only.

ARTICLE - 6: SUBMISSION OF BID

e - Tendering through our Portal https://etender.gail.co.in

ARTICLE - 7: VALIDITY OF BID

7.1 Bid submitted by Bidder shall remain valid for 90 days from the date of opening

of the bids. Bidder shall not be entitled during the said period of 90 days,

without the consent in writing of the owner, to revoke or cancel their bid or to

vary the bid given or any term thereof. In case of Bidders revoking or canceling

their bid or varying any terms in regard thereof without the consent of

Owner, in writing Owner shall forfeit Earnest Money paid by them along with

their offers.

7.2 Bidders will not be permitted to change the substance of bids after opening

of bids.

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ARTICLE –8: BID PRICE

8.1 The bid prices should be quoted as per Schedule of Rates.

8.2 SERVICE TAX

The bidder shall mention the amount and rate of Service Tax, if applicable, in the price bid separately and clearly. If the same is not mentioned in the price bid, the quoted price shall be treated as inclusive at the highest applicable rate of service tax at the time of bid submitted by the party.

While quoting against the tender, bidder shall have the option to decide on the method of

valuation prescribed under the service tax rules, i.e. either on actual service portion or deemed

service portion.

Wherever Service Tax is to be paid on actual service portion, the bidder(s) shall indicate the

value for service portion on which the Service Tax is applicable.

Wherever Service Tax is to be paid on deemed service portion as per percentage prescribed, the

bidder(s) shall indicate the percentage (presently 40%, 60% or 70%) of the gross works contract

value on which Service Tax is applicable.

Wherever the bidder opts for paying Service Tax on deemed service portion, the gross works

contract value for the purpose of payment of service tax shall mean the sum total of the gross

amount charged for the works contract and the fair market value of all goods and services

supplied in or in relation to the execution of the works contract, whether or not supplied under

the same contract or any other contract.

Bidders shall quote prices inclusive of all taxes and duties excluding service tax. In other words,

the amount of service tax shall not be included by the bidders in their quoted price. However,

bidders will indicate the details of applicable service tax as mentioned above along with the

break-up of the service tax payable by him and service tax payable by owner/GAIL as service

recipient, if applicable, as per the reverse charge rule of service tax.

8.3. Quoted prices shall also be inclusive of all costs and fees etc. incurred or paid

to any agency towards data acquisition and towards carrying out any surveys,

travel within India, site visits & transportation by its personnel, stay at sites & all

overhead costs required as per scope of work.

8.4 Firm Price

Prices quoted by the Bidder shall remain firm during the Bidder's performance of

the contract and not subject to variation on any account except statutory

variation on Service Tax if applicable.

8.5 Prices shall be written in both words and figures. In the event of difference, the

price in words shall be valid and binding. Unit prices shall be considered

correct in the event of any discrepancy with regard to total price.

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ARTICLE-9: Deviations To Tender Requirements

9.1 The bidders are required to submit offers strictly as per the terms and conditions/specification given in the tender document and not to stipulate any deviation. The offers of bidders stipulating deviations to any of the following terms and conditions of the tender document shall not be considered for opening of price bid & summarily rejected.

I. Firm Price II.EMD/Bid bondd

III.Scope of work IV.Specifications&Priceschedule

V.Delivery / Completion Schedule VI.Period of Validity of bid VII.Price Reduction Schedule VIII.Performance Bank Guarantee / Security Deposit IX.Guarantee X.Arbitration / Resolution of Dispute XI.Force Majeure XII.Applicable Laws XIII.Non-Submission of Documents as per BEC and other Tender conditions.

Any other conditions specifically mentioned in the tender document elsewhere that non-compliance of the clause lead to rejection of bid.

9.2 Bidder shall note that clarifications/queries/deviations mentioned elsewhere in the offer shall not be given any cognizance. However, GAIL reserves their right to reject bids containing deviations to any of the tender document stipulations.

9.3 Unsolicited Post Bid Modifications

Bidders are advised to quote strictly as per terms and conditions of the tender

document and not to stipulate any deviations /exceptions. Once quoted, the

bidders shall not make any subsequent price changes, whether resulting or

arising out of any technical /commercial clarifications sought on any deviations

or exception mentioned in the bid. Any proposed price change is likely to render

the bid liable for rejection.

ARTICLE-10: CURRENCIES OF BID AND PAYMENT

Bidders must quote the prices in INDIAN RUPEES only. Prices quoted in any other currency shall not be considered either for evaluation or for award of work and may render the bid liable for rejection.

ARTICLE-11: REBATE

If any unconditional rebate has been offered in the offer, the same shall be considered in arriving at the net quoted price. Such rebate shall be indicated in Schedule of Rate only. No cognizance shall be taken for any conditional rebate for the purpose of evaluation of offer or for rebate mentioned elsewhere in the tender document except in schedule of rates (Price bid).

If any bidder offers suo-moto reduction/discount in the prices, such

reduction/discount shall not be considered for evaluation. However if the bidder

happens to be lowest evaluated bidder without considering such discount,

then the benefit of discount shall be availed at the time of award of work.

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ARTICLE - 12: GAIL'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY

OR ALL BIDS

GAIL reserves the right to accept or reject any bid and to annul the

bidding process and reject all bids at any time prior to award of Contract,

without thereby incurring any liability to the affected Bidder or Bidders or any

obligation to inform the Bidder or Bidders for the ground of rejection

ARTICLE - 13: NOTIFICATION OF AWARD

1.0 The acceptance of the bid shall be notified to the successful Bidder by facsimile/telex/post, at the address indicated by the Bidder. The notification of award shall constitute the formation of the Contract.

ARTICLE - 14: GAIL reserves the right to divide the work to more than one

Agency at their quoted price or negotiated price.

ARTICLE - 15: SIGNING OF CONTRACT

Successful Bidder will be required to sign the contract in the contract form in the tender within a period of 15 days of receipt by him of notification of award of work.

The contract document shall consist of the following:

a) Original bidding document along with its enclosures issued. b) Addendum/corrigendum to bidding document issued , if any,

c) Fax/Letter of Intent

d) Detailed Letter of Award/Acceptance along with statement of agreed variations (if any) and enclosures attached there with.

ARTICLE - 16: GENERAL

Bidder should demonstrate their knowledge of the project requirement and its

understanding of the requisite task set forth in the scope of work and terms

of reference. Following information, in full, must be set forth in the following

sequence (which will be enclosed in Part-I).

16.1 General approach which Bidder proposes for carrying out the services

including such detailed information as deemed relevant, in order to

achieve the objective of this study, considering the requirement indicated

in various section of this document. Bidder shall submit the

deliverables/documents as specified in the tender document.

16.2 Work program including an organization chart, activity schedule and

manning schedule. The manning schedule should indicate clearly the

estimated duration (separately) in the home office and in the field and the

probable timing of the assignment of each professional to be used.

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16.3 Bidder shall enclose in the bid a list of all additional data, other than the provided in the bid document and required for the preparation of the report to be collected by him or to be provided by GAIL.

16.4 EVALUATION OF PRICE BIDS & FINALIZATION OF CONTRACT-

The ‘Price Bids’ of only techno-commercially acceptable bidders shall be considered for

price opening. The finalization of contract shall be made on overall lowest amount (L1)

basis considering the effect of Cenvatable Service Tax.

16.5 GENERAL CONDITIONS OF CONTRACT:

The General conditions of contract shall be an integral part of this tender and the work

order at latter stage. Hence the tenderers are requested to go through the terms and

conditions mentioned in the GCC enclosed along with this tender.

16.6 Service Tax Registration and PAN Certificate copies to be submitted along with

technical bid.

17.0 Debarring an “Errant Bidder” from participation in re-tendering.

In case after price bid opening the lowest evaluated bidder (L1) is not awarded for any mistake committed by him in bidding or withdrawal of bid or varying any terms in regard thereof leading to re-tendering, GAIL shall forfeit Earnest Money paid by the bidder and such bidders shall be debarred from participation in re- tendering of the same job (s)/item(s).

18.0 Purchase preference to the products and services of Central/State Government / Public Sector, Enterprises and Public sector construction and services enterprises may be accorded inline with the instructions of the Govt. from time to time.

The Purchase preference shall also be given to Micro and Small Enterprises (MSE’s) as per Government Guidelines/Policy subject to the submission of documentary proof .

a) In case bidder is a micro or small enterprise under the micro, small and medium enterprises development act, 2006, the bidder shall submit the following :

b) Documentary evidence that the bidder is a Micro or Small Enterprises registered with District Industries Centers or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises.

c) If the MSE is owned by SC/ST Enterpreneurs, the bidder shall furnish appropriate documentary evidence in this regard.

d) In case of tendered item is non-splitable or non-dividable, MSE quoting price within price band L1 (other than MSE) + 15%, may be awarded for full/complete value of supplies/contract subject to matching of L1 price.

e) The MSEs owned by SC/ST Enterpreneurs shall mean :

f) a) In case of Proprietary MSE, proprietor(s) shall be SC/ST.

g) b) In case of partnership MSE, the SC/ST partners shall be holding at least 51% share in the unit.

h) c) In case of Private Limited Companies, at least 51% share is held by SC/ST. If the MSE is owned by SC/ST Enterpreneurs, the bidder shall furnish appropriate documentary evidence in this regard.

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i) The above documents submitted by the bidder shall be duly certified by the Statutory Auditor of the bidder or a practicing Chartered Accountant (not being an employee or a Director or not having any interest in the bidder’s company/firm) where audited accounts are not mandatory as per law.

j) If the bidder does not provide the above confirmation or appropriate document or any evidence, then it will be presumed that they do not qualify for any preference admissible in the Public Procurement Policy (PPP), 2012.

k) Bidders if so desires, may seek in writing the reasons for rejection of their bid, to which GAIL shall respond quickly.

FALSE /FORGED DOCUMENTS:

a) Bidder is required to furnish the complete and correct information/documents required for evaluation of their bids. If the information/documents forming basis of evaluation is found to be false /forged, the same shall be considered adequate ground for rejection of the bids and forfeiture of Earnest Money Deposit.

b) Incase, the information /documents furnished by the vendor/contractor forming basis of evaluation of the

bid is found to be false /forged after the award of contract , GAIL shall have full right to terminate the

contract and get the remaining job executed at the risk & cost of such vendor/contractor without any

prejudice to other rights available to GAIL under the contract such as forfeiture of CPBG/Security deposit ,

withholding of payment etc.

c) Incase this issue of submission of false documents comes to the notice after execution of work ,GAIL

shall have full right to forfeit any amount due to the vendor/contractor along with forfeiture of

CPBG/Security deposit furnished by the vendor/contractor.

d) Further, such bidder/vendor/contractor shall be put on Blacklist/Holiday List of GAIL debarring them

from future business with GAIL.

ABNORMALLY HIGH RATED ITEMS (AHR ITEMS):

In items rate contract where the quoted rates for the items exceed 50% of the owners/estimated rates, such

items will be considered as Abnormally High Rates Items (AHR) and payment of AHR items beyond the SOR

stipulated quantities shall be made at the least of the following rates:

(I) Rates as per SOR, quoted by the CONTRACTOR.

(II) Rate of the item, which shall be derived as follows:

a) Based on rates of machine and labor as available from the contract (which includes CONTRACTOR's supervision, profit, overheads and other expenses).

b) In case rates are not available in the contract, rates will be calculated based on prevailing market rates of machine, material and labor plus 15% to cover CONTRACTOR's supervision profit, overhead & other expenses.

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Addendum to ITB

Instructions to Bidders for participation in E-Procurement

GAIL (India) Ltd., has developed a secured and user friendly system which will enable

Vendors/Bidders to Search, View, Download tenders directly from GAIL (India) Ltd. secured

website and also enables them to participate and submit Online Bids/Offers in the E-

Procurement site directly from the website in secured and transparent manner maintaining

confidentiality and security throughout the tender evaluation process and award.

Bidders are requested to read following conditions in conjunction with various conditions,

wherever applicable appearing with this bid invitation for e-Procurement. The conditions

mentioned here in under shall supersede and shall prevail over the conditions

enumerated elsewhere in the tender document.

1) How to submit On-line Bids/Offers electronically against E- Procurement tenders?

Vendor/Bidder who wish to participate for E-tenders which are uploaded on GAIL

(India) Ltd. Website https://etender.gail.co.in should follow the following steps which shall

permit them to Search, Display/View, Download and Submit their electronic Bids/Offers

online in a secured manner ensuring confidentiality.

Vendors/Bidders are advised to read the following instructions for participating in the

electronic tenders directly through Internet:

i) No Late and delayed Bids/Offers after due date/time shall be permitted in E- procurement system. No bid can be submitted after the last date and time of submission has reached, however if bidder intends to change the bid already entered may change/revise the same on or before the last date and time of submission deadline .The system time (IST) that will be displayed on e-Procurement webpage shall be the time and no other time shall be taken into cognizance.

ii) Bidders are advised in their own interest to ensure that bids are uploaded in e-Procurement

system well before the closing date and time of bid.

iii) No bid can be modified after the dead line for submission of bids.

20

iv) No Manual Bids/Offers shall be permitted. The offers submitted through e-tendering system shall only be considered for evaluation.

2) HOW TO SEARCH, VIEW AND DOWNLOAD E-TENDER?

Vendors/Bidders must go to e-tender website https://etender.gail.co.in and logon using their user-id and password. In the case of vendors not possessing the User Id and Password, they can access through Guest Login as guest. This facilitates viewing of tenders in display mode in Collaboration folder (C Folder). If the vendor desires to download the NIT and attached e-tender at this stage, he may download the same for viewing free of cost.

Note: All e-tender notices and tender documents are available only in soft copies such as

Microsoft Word, Excel ,PDF files. For downloading / viewing PDF files use Adobe 6

Software utility which can be installed free of cost from Vendors home page link by any vendor

onto his own computer.

3) PARTICIPATION IN BID, REQUEST FOR USER ID and PASSWORD:

To participate in Bid submission, it is Mandatory on the part of Vendor(s) to have User ID and

Password. To obtain User ID and Password Vendor/Bidder must open

https://etender.gail.co.in site and perform the following steps:

i) Click on button Request User ID (For new Bidders)

ii) Fill the on line form and submit. Ensure that the email address given in the form is valid and

active. If you have already been provided with the Vendor Code of GAIL , please mention the 10

digit Vendor code in specified field , Otherwise leave blank.

iii) Ensure that all the mandatory fields( identified with a star mark) are filled in application form for

User ID creation.

e-Procurement administrator would take possible care to allot an User id and Password within

4 working days .An Email ( system generated) shall be sent to your email – Id ( mentioned by you in

the Registration form) giving details of your User- ID and password. On Receipt of User Id, Please

reset the password immediately by logging to our E-tendering site.

User Id and passwords are unique to each vendor and the vendor can use the same to

view/download/participate in all e-tenders of GAIL.

Note: Without login registration I.D vendor cannot participate in e-tender. There will be single login

I.D permission for one single vendor. There can be more than one I.D for the same vendor at

different location address.

Obtaining User Id is an on-going process and is not linked to any particular Bid Invitation (tender).

Any vendor willing to participate in GAIL tenders can obtain User Id as described above. Each vendor

will get one user id. Vendors are requested to designate one officer from their organization who will

submit bids on line.

21

Vendors are advised to apply for user id at least 4 days prior to the last date of bid submission in their

own interests. User ids shall be given within 3 days subject to condition that information furnished

by the bidder is compete in all respect. GAIL shall not be responsible for any delays in allocation of

user id/password and the ensuing consequences including but not limited to timely submission of

bids.

4) WHAT IS A DIGITAL SIGNATURE?

This is a unique digital code which can be transmitted electronically and primarily identifies a unique

sender. The objective of digital signature is to guarantee that the individual sending the message is

who he or she really claims to be just like the written signature. The Controller of Certifying Authorities of

India (CCA) has authorized certain trusted Certifying Authorities(CA) who in turn allot on a regular basis

Digital Certificates. Documents which are signed digitally are legally valid documents as per the Indian I T

Act (2000).

5) WHY IS A DIGITAL SIGNATURE REQUIRED?

In order to bid for GAIL e-tenders all the vendors are required to obtain a legally valid Digital

Certificate as per Indian IT Act from the licensed Certifying Authorities (CA) operating under the Root

Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA) of India.

6) HOW TO OBTAIN DIGITAL CERTIFICATE FROM CERTIFYING AUTHORITY (CA)?

Vendors/Bidders cannot submit online Bids/Offers under e-tenders without obtaining valid Digital

Certificate from Certifying Agency(C.A). A hyperlink on Vendor/Bidder home page gives link to Controller

of Certifying Agency’s (C.C.A.) website from there the bidder can access web sites of various CA sites, using

the links provided. One Digital Certificate is valid for specified period and can be used for signing any

number of quotations against enquiries issued by GAIL during such validity period.

Note: In terms of I.T Act 2000, only a digitally signed document will be considered as valid

signed document.

The Digital Certificate is issued by C. A. in the name of a person authorized for filing Bids/Offers on behalf of

his Company. The certificate is installed / stored in his computer or preferably received by him (his

authorized person) in form as USB token. a Vendor/Bidder can submit their Bids/Offers On-line only after

digitally signing the bid/documents with the above allotted Digital Signatures.

7) STEPS FOR OBTAINING DIGITAL CERTIFICATE :

Digital Certificate can be obtained by the following steps:

i) Visit the site of the licensed CA* using internet browser.

ii) Apply for a class 3 Digital Certificate for the designated individual with the name of

Organization. Ensure the Digital Certificate is legally valid in India.

iii) For making payment and submission of documents required for issue of the Digital

Certificate , follow the instructions on the CA's website.

iv) Use the class 3 Digital Certificate thus obtained for online bidding on GAIL e-

Procurement site.

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*Links to some licensed CA's are provided below

1. http://www.ncodesolutions.com

2. http://www.safescrypt.com/

3. http://www.tcs-ca.tcs.co.in/

4. http://www.mtnltrustline .com

8) CLARIFICATIONS:

Subsequent to opening of bids, GAIL may not seek clarifications. Therefore, clarifications, if any, are to be

sought by the bidders before quoting.

9) SUBMISSION OF DOCUMENTS:

Bidders are required to upload all Tender forms and supporting documents which form part of the

bid/tender in the e-Procurement site only. However, documents specified to be submitted physically

viz: EMD etc. need to be submitted in a sealed envelope in accordance with the method described in

RFQ. Bidder shall ensure that all the documents relevant to bid are uploaded in time and failure to

upload the same before bid submission date is the sole responsibility of bidder. Under no

circumstances, GAIL shall entertain any request for acceptance of bid documents in physical form,

which were required to be uploaded in e-form.

Note :

1) Bidder is required to save/store their bid documents for each item into their computers before submitting their bid into e-tender box.

2) Bidder is required to fill up the price/rate strictly in the Schedule of Rate(SOR) attached with the

tender.

Tenderer may please refer Ready reckoner for bidders for available in our e-tender portal for creating the

bid.

Bidders are requested to upload small sized documents preferably ( upto 2 MB) at a time to facilitate

easy uploading into e-Procurement site. GAIL does not take any responsibility in case of failure of the

bidder to upload the documents within specified time of tender submission.

10) PRICES, OTHER DOCUMENTS AND DIGITAL SIGNATURE:

The Prices are to be submitted online strictly as per the Schedule of Rates (SOR). GAIL shall not be

responsible for any failure on the part of the bidder to follow the instructions.

Before the bid is uploaded, the bid comprising of all attached documents should be digitally signed

using digital signatures issued by an acceptable Certifying Authority (CA) in accordance with the Indian IT

Act 2000. If any modifications are required to be made to a document after attaching digital

signatures, the digital signature shall again be attached to the modified documents before uploading the

same.

The Authenticity of above digital signatures shall be verified through authorized CA after bid opening and

in case the digital signature is not authorized/valid, the bid will be rejected. Bidder shall be responsible for

ensuring the validity of digital signatures and proper usage of the same by responsible persons who can

bind the bidder. Scanned copy of Power of Attorney of the signatory issued by the bidding company

should be submitted on line along with other documents as per tender conditions.

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11) PRICES: The bidder needs to enter the prices on line strictly as per the SOR format provided in our E-

Tender. No new conditions shall be added by the bidder.

12) SUBMISSION AND OPENING OF BIDS:

The bid along with all the copies of documents should be submitted in e-form only through GAIL e-

Procurement portal.

13) LAST DATE FOR SUBMISSION OF BIDS:

System does not allow for submission of bids beyond the deadline for bid submission. However, if the

bidder for some reason intends to change the bid already entered, he may change/revise the same on

or before the last date and time of submission. The system time displayed on GAIL’s e- Procurement

webpage shall be final and binding on the bidders for all purposes pertaining to various events of the

subject tender and no other time shall be taken into cognizance.

Bidders are advised in their own interest to ensure that bids are uploaded in e-Procurement

system well before the closing date and time of bid.

Bidders must use any computer having Windows 2000 or Windows XP versions or higher of Window

operating system and an internet Web Browser version Internet explorer V6.0 or higher recommended.

14) Proxy: If any bidder is unable to access GAIL’s e-Procurement site or Bid Documents, the bidder may

please check whether they are using proxy to connect to internet or their PC is behind any firewall and

may contact their system administrator to enable connectivity. Please note that Port 443 and Port 8443

should be enabled on proxy/firewall for HTTPS connectivity. Dial-up internet connectivity without Proxy

settings is another option.

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SECTION -IV

25

Scope of Work and Technical Details

1.0 INTRODUCTION

1.1 PROJECT DESCRIPTION

GAIL, Cauvery Basin has pipeline network of approx. 276 Kms. for supplying Natural gas to 53

consumers in Tamilnadu and Puducherry U.T. Operation & Maintenance of the P/L network is

taken care of by 04 Nos. of Base Stations.

GAIL, Cauvery Basin intends to hire the services for carrying out online pigging with Bi-

Directional batch pigs in various pipelines as detailed below:

Sr. No. Zone P/L From P/L To P/L. Size Approx. Length (Km)

Pipeline Service

1 Narimanam KMP GCS AKM GCS 6" 9.07 Natural Gas

2 Narimanam ONGCTVR EPS Narimanam GCS 6" 6.03 Natural Gas

3 Narimanam NRM GCS CPCL 6" 4.74 Natural Gas

4 Narimanam CPCL NRM GCS 6" 4.74 Natural Gas

5 Narimanam SV-1(Maraikenchavadi)

Henkel Terminal 6" 8.36 Natural Gas

6 Narimanam NRM GCS Henkel Terminal 6" 11.10 Natural Gas

7 Khuthalam Dispatch Khuthalam TANGEDCO, Kuthalam

12" 5.11 Natural Gas

8 Khuthalam ONGC Khuthalam Lanco, Kuthalam 12" 8.05 Natural Gas

9 Kovilkalappal Nallur Dispatch TANGEDCO, Thirumakottai

12" 9.80 Natural Gas

10 Ramnad DT TANGEDCO 12" 2.65 Natural Gas

11 Narimanam AKM GCS Memathur SV station

12" 46 Natural Gas

12 Ramnad Despatch terminal Sai Regency Terminal

8" 6.15 Natural Gas

13 Bhuvanagiri Sumangala Terminal Neycer Terminal 4" 15.62 Natural Gas

Pipeline Material of Construction : All the above ground and under ground

pipeline are of Class 150 rating.

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2.0 Scope of work

2.1 Online pigging activities are to be performed by the contractor in various pipelines as

detailed above and at various locations in Narimanam zone, Kuthalam zone,

Kovilkalappal zone, Bhuvanagiri zone and Ramanathapuram zone of GAIL, Cauvery

Basin. One run of Bi-Directional batch pig to be carried out in each of the mentioned

pipelines in an interval of one month for three months i.e. once in January 2015, once in

February 2015 and once in March 2015, as per the instructions of GAIL.

2.2 On‐Line pigging operations are to be performed from the permanent pig launcher to the

permanent pig receiver.

2.3 Online Pigging is done mainly for the Cleaning and Maintenance of the Pipeline. This

has to be done by running a BI‐DI Batch Pig. Fresh set of sealing discs to be used for

each (run) pigging operations.

2.4 Bi‐Di Batch Pig to be used shall be capable of negotiating with a minimum bend radius

of pipe dia. and capable to withstand a maximum pressure of 19 bar and 65 Deg.C max.

temperature of Natural Gas.

2.5 Before commencement of Pigging operation, the contractor shall submit the sequence

of operation/ Inspection test plan clearly mentioning the activities to be performed. Also,

the valve status check shall be inspected/ checked by the contractor together with GAIL.

All valve operation shall be done under the supervision of GAIL.

2.6 Debris/ Residue (Hazardous waste) has to be collected from Pig receiver in the presence

of GAIL personnel and disposal of the same to be done in the designated areas allotted

by GAIL.

2.7 It is the responsibility of the contractor to ensure that necessary permits are obtained

from GAIL prior to commencement of any activity related with the subject works.

2.8 It is the responsibility of the contractor to provide necessary barricade and warning sign

to mark the safe boundary during the pigging activities and to ensure no entry of

unauthorised persons in the work area.

2.9 Contractor shall deploy only well experienced personnel in this field and prior to the

commencement of work, a Tool box talk shall be given by the contractor with emphasis to

the hazards involved including health, to all involved in the works. Contractor’s personnel

deployed for this works shall adhere to all the rules and regulations prevailing in GAIL

installations w.r.t Safety, Security, etc.

2.10 Establishing good communication system during the pigging operation, among the

personnel deployed by the contractor and with GAIL personnel at both launcher/ receiver

ends is in the scope of the contractor.

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2.11 All manpower, machine, equipments, tools & tackles, necessary pigs, pig spares,

consumables, etc. are in the scope of the contractor. Necessary arrangement for the

accommodation, conveyance including for travel to site locations, food, etc. for the

personnel deployed by the contractor is in the scope of the contractor only.

2.12 Stud & nuts, gaskets including pig barrel door gasket if required to be replaced is in the

scope of GAIL and will be provided by GAIL to the contractor as and when required.

2.13 Contractor shall submit a report for each pipeline after the completion of the pigging

Activities with the timings and other observations, including the details of condensate/

residue received at the Receiver end.

2.14 STUCK PIG CONTINGENCY PLAN

During the pigging operations continuous monitoring of pig movement shall be done by

the contractor with the help of a flow rate of gas, being used as a medium to propel and

run the pig through the length of pipeline. Pressure monitoring in the pipeline will be done

by a pressure gauge installed on both the ends of pipeline segment i.e. at launching end

and at receiver end. An indication of a pig getting stuck will be obtained from the sudden

rise in the pressure reading on the gauge and none or very little out flow rate of service

fluid from receiver end of the pipeline. Contractor shall submit a suitable contingency plan

in advance, for locating the stuck pig and dislodging it, in case the pig gets stick.

However, it is the responsibility of the contractor to attempt dislodging the stuck pig either

(i) by sudden jerking with the help of varying pressures at upstream and downstream and

repeating the same under GAIL supervision or (ii) by depressurising and re-pressurising

from launcher end with maximum flow possible or (iii) by launching foam pig with

adequate sealing to push the stuck pig to the receiver end or (iv) by pushing the stuck pig

in reverse direction by other medium acceptable to GAIL or (v) by any other suitable

methods acceptable to GAIL.

Contractor shall also state in their plan procedure to be adopted in case the stuck pig

could not be dislodged by any of the methods suggested by them. However, it is the

responsibility of the contractor to establish the stuck pig location by running a new pig

with pinger transmitter assembly fitted with. During its run, pipeline route shall have to be

surveyed by the contractor by measuring the signals emitted by the pinger.

3.0 Technical Details

Nominal Diameter of the Pipeline Ranging from 4” to 12” as given in 1.1

Age of Pipeline Ranging from 7 to 15 years

Wall thickness 4.6/6.4/7.1/7.9 mm

Pipeline Material of Construction All the above ground and under ground pipings are of

Class 150 rating.

Type of Welding LSAW – CROSS COUNTRY PIPELINES

Product Transported Natural Dry Gas (Approx. Composition as given below)

CO2 : 0.49%

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N2 : 1.01%

C1 : 82.44%

C2 : 7.47%

C3 : 4.38%

iC4 : 0.8%

nC4 : 1.77%

nC5 : 0.5%

C6 + : 0.73%

Sp. Gr : 0.7163

H2S : Nil

Coating Type

Internal : NIL

External :

(a) 3 Layer PE Coating in all the pipelines

Type of Cathodic Protection

Provided Impressed Current Cathodic Protection System

Product to be used during pigging Natural Gas

Type of Flow Turbulent

Flow rate

Normally 0.01 to 1.05 MSCMD (standard cubic meters per

day) in various segments. To be ascertained during

pigging.

Pressure

Normal operating pressure varies from 4.0 Kg/cm2 to 10

Kg/cm2 in various segments. All the above ground and

under ground pipings are of Class 150 rating.

Temperature 20 - 55 Degree C

Main Line Valve Type All mainline valves are FULL-BORE BALL VALVES

Tees and Branches Yes.

Check Valve Nil

Loops and Expansion Bellows Nil

Bend Radius All the Bends more than 3D.

Mitre bends on the Pipeline Nil

Launcher & Receiver Installed at each end of segment.

Pipe Cover Depth

Average Pipe Cover Depth 1 to 1.5 Meter

Compressor Stations No

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4.0 CAUVERY BASIN NETWORK (for reference only)

30

5.0 PIPELINE NETWORK SCHEMATIC DIAGRAM

31

SECTION -V

32

SPECIAL CONDITIONS OF CONTRACT (SCC)

1.0 INTRODUCTION.

GAIL (INDIA) LIMITED is operating a network of natural gas pipelines (as detailed in the earlier Section of Scope of Work and Technical Details in the Tender Document) in CAUVERY BASIN, India

GAIL (India) Limited intend to carry out the Cleaning Pigging jobs in all respect with Bi-Directional batch pigs for natural gas pipeline as mentioned in “Scope of work & Technical Details”.

1.1. The Special Conditions of Contract shall be read in conjunction with the General Conditions of Contract, specifications of work, drawings and any other document forming part of this contract wherever the context so requires.

1.2. Notwithstanding the sub-division of the document into these separate sections and volumes, every part of each shall be deemed to be supplementary of every other part and shall be read with and into the contract so far as it may be practicable to do so.

1.3. Where any portion of the General Conditions of Contract is repugnant to or at variance with any provisions of the Special Conditions of Contract, then unless a different intention appears, the provision(s) of the Special Conditions of Contract shall be deemed to override the provision(s) of General Conditions of Contract only to the extent that such repugnancy of variations in the Special Conditions of Contract as are not possible of being reconciled with the provisions of General Conditions of Contract.

1.4. Whenever it is mentioned in the specification that the CONTRACTOR shall perform certain work or provide certain facilities, it is understood that the CONTRACTOR shall do at his own cost and the Contract price shall be deemed to have included cost of such performances and provisions, so mentioned.

1.5. The materials, design and workmanship shall satisfy the applicable relevant Indian & International Standards, the job specifications contained herein & codes referred to. Where the job specifications stipulate requirements in addition to those contained in the standard codes and specifications, these additional requirements shall also be satisfied.

2.0 TIME SCHEDULE

Time schedule for this contract is Four (04) months.

It is to be noted that Bi Directional batch pigging in all the pipelines mentioned in the scope of work

shall be carried out by the contractor on monthly basis for three months. i.e One run of Bi-

Directional batch pig to be carried out in each of the mentioned pipelines in an interval of one

month for three months. For example, once in January 2015, once in February 2015 and once in

March 2015, as per the instructions of GAIL.

3.0 MOBILISATION ADVANCE

No mobilization advance will be given.

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4.0 PIGGING SCHEDULE

Bi Directional batch pigging in all the pipelines mentioned in the scope of work shall be carried out by the contractor on monthly basis for three months. i.e One run of Bi-Directional batch pig to be carried out in each of the mentioned pipelines in an interval of one month for three months. For example, once in January 2015, once in February 2015 and once in March 2015, as per the instructions of GAIL. Necessary schedule for carrying out the pigging operation in each pipeline shall be submitted to GAIL after discussion with GAIL. After getting the approval of GAIL for the schedule, the contractor has to mobilize its equipment, man and machine for pigging activities and complete the same as per schedule. The mobilization and demobilization of its man, machine & equipment for each month pigging operation shall be borne by the contractor.

GAIL reserve the right to suspend temporarily/ permanently or not executing certain segments of the pipelines under the present scope of work due to operational constrains or other reasons.

5.0 INSPECTION / CONSTRUCTION AIDS, EQUIPMENT, TOOLS AND TACKLES

The clause number 86.1 of GCC stand modified to the following extent only:

5.1 CONTRACTOR shall be solely responsible for making available for executing the work, all requisite Equipment, Special Aids, tools, tackles and testing equipment and appliances suitable for this type of work. Such equipment shall be subject to examination and approval by OWNER for the same being in first class operating condition. Any discrepancies pointed out by OWNER shall be immediately got rectified, repaired or the equipment replaced altogether, by CONTRACTOR within a reasonable time frame. OWNER shall not in any way be responsible for providing any such equipment, tools and tackles etc. other than what is mentioned under OWNER’S OBLIGATION.

6.0 PRICE ESCALATION

6.1. The contract price shall be deemed to be firm and valid for the entire duration of the contract till the completion of work, and shall not be subject to any adjustment due to increase in prices of materials, utilities, or any other input for performance of work under the contract.

7.0 COMPLIANCE WITH LAWS

7.1 The CONTRACTOR shall abide by all applicable rules, regulations, statutes, laws governing the performance of works in India, including but not limited to the following:

a) Contract Labour (Regulation & Abolition) Act.

ii) Payment of Wages Act.

i) Minimum Wages Act.

iv) Employer's Liability Act.

v) Factory Act

vi) Apprentices Act

vii) Workman's Compensation Act

viii) Industrial Dispute Act.

ix) Environment Protection Act.

x) Any other Statute, Act, Law as may be applicable for establishing, maintaining, running of coating plant.

7.2 Similarly the CONTRACTOR shall abide by all the applicable rules, regulations, statutes, laws governing the performance of works outside India, if applicable.

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7.3 OWNER shall not be responsible for any default by CONTRACTOR due to lack of information on the part of the CONTRACTOR.

7.4 LABOUR LICENCES & PROVIDENT FUND

The bidder shall at his expenses, ensure due compliance with all applicable and governing industrial and labour laws, rules and regulations and bylaws both of the Central and State Governments and all other local authorities and shall be keep the owner harmless and indemnified in respect thereof. The BIDDER shall in particular ensure due compliance with the provisions of relevant Minimum Wages Act, 1948, payment of Wages Act,1936, Contract Labour (Regulation & Abolitions) Act 1970, Employees Provident Fund and Miscellaneous Provision Act 1952, the interstate migrant workmen (Regulation & Abolitions) Act 1979, the workmen compensation Act 1923 and other relevant acts, rules & regulations enforced from time to time.

7.5 The Contractor should submit copies of Provident Fund registration (EPF) in their name before

commencement of work.

7.6. The Contractor should submit copies of ESIC registration in their name before commencement of

work; for workmen who are not covered under ESI Act, the contractor should take appropriate

workmen compensation insurance policy and submit a copy of the same to GAIL

7.7 It shall be the sole liability of the contractor ( Including the contract firm/company) to obtain and to

abide by all necessary licenses/permissions from the concerned authorities as provided under the

various labour legislations including the labour license obtained as per the provisions of the contract

labour ( Regulation & Abolition ) Act ,1970.

7.8. Contractor shall be responsible to settle all the disputes with the employers / agencies engaged by

him and comply with the provision of all Labour Legislation of the State / Central Government.

7.9. The contractor shall periodically submit the challans/ receipts / proof for deposit of PF contribution

with RPFC.

8.0 SCHEDULE OF RATES

The Schedule of Rates (SOR) shall be read in conjunction with Special Conditions of Contract, General Conditions of Contract, Technical Specifications, Drawings and any other Document forming part of the contract. The quantities shown against the various items are only approximate and subject to variations as per the stipulation made in General Conditions of Contract. The contracted rates shall include any variations in the quantities of work.

All the works, item wise, shall be measured upon completion and paid for at the contracted rates. In case any activity though specifically not covered in Schedule of Rates description but the same is covered under Scope of work/ specification/Drawings etc., no extra claim on this account shall be entertained, since SOR is to be read in conjunction with SCC, GCC, Technical specifications, drawings & any other documents forming part of the contract.

All items of work in the Schedule of Rates shall be carried out as per the Specifications, drawings and instructions of the Engineer-in-Charge and the Rate so quoted in Schedule of Rates shall be inclusive of all materials, consumables, labour, supervision, tools and tackles, as well as preparatory, incidental, intermediate/auxiliary/ancillary or enabling works etc.

9.0 GAIL shall provide the existing set up/facilities at each of the launcher / receiver stations. No modifications on any of these facilities shall be allowed as these are constructed with proper design following international standards / codes.

35

10.0 CONTRACTOR’S OBLIGATION

10.0 This will include but not limited to the following:

11.0 Deployment of adequate Manpower, skilled and unskilled for Pig handling at Launcher and receiver, which includes lifting the Pigs in the barrel, removing the Pigs from the barrel, assistance for preparation of Pigs, cleaning of Pigs.

12.0 Lifting arrangements for heavier Pigs.

13.0 Providing Bi-Directional pigs (fresh set for each run) along with necessary spares & equipment to complete the pigging activities.

14.0 Deployment of adequate pigging experts.

15.0 Arrangement of adequate number of vehicles for transporting contractor’s man, machines, tools, pigs, etc.

16.0 Arrangement of non-sparking tools while working in the hazardous location.

17.0 Arrangement of other tools required.

18.0 Arrangement of stores for storing the materials.

19.0 Arrangement of food and shelter for the contractor’s own men.

20.0 Will excavate the pipeline during defect verification and it only includes excavation, removal of coating, cleaning of pipe-surface, re-coating and back filling & ROU restoration.

21.0 Contractor has to make his own arrangements for accommodation of his personnel.

11.0 GATE PASSES, WORK PERMITS & SAFETY REGULATIONS

11.1 GATE PASSES

To bring materials/equipment/tools/ tackles etc. inside the plant for construction WORK, the CONTRACTOR has to produce challans/proper documents to the Owner’s personnel at gate. The materials shall be checked thoroughly by the Owner’s personnel at gate and recorded in their register before allowing any materials to bring inside the Plant/platform by CONTRACTOR/his representative. It is Contractor’s responsibility to see that the recorded entry No., Date, Signature of Owner’s authorized representative personnel with stamp are there on the challan/supporting documents before taking any materials inside the plant. In addition to above, entry of the material will be permitted only during the stipulated working hour, and more so, if consignee is available to receive the said material.

To take Contractor’s materials out of the plant, the CONTRACTOR has to apply with specific purpose/reasons to the ENGINEER-IN-CHARGE, attaching challans/ supporting documents signed by Owner’s personnel at gate during entry.

The CONTRACTOR shall abide by security regulations as enforced by OWNER from time to time.

11.2 WORK PERMIT

11.2.1 Hot WORK permit are to be obtained for all jobs which are capable of generating flame, spark, heat, etc., like

(1) Gas cutting

(2) Grinding

(3) Welding

(4) Use of any electrical/Diesel/Petrol/battery operated prime mover/ M/c / tools/ equipment etc.

like Generator set, Mixer M/c, Drilling M/c, pumps, crane, fork lifter, hand lamp, truck, trailer,

megger etc.

36

(5) Chipping/Breaking of rocks/concrete.

(6) Man entry to vessel/pipeline.

(7) Erection of pipes/structures/equipment.

(8) Hacksaw cutting and drilling.

(9) Hot application coating/wrapping.

(10) Post-weld heat treatment of equipment/piping.

(11) Opening of hydrocarbon vessels, pipelines man entry into confined space like excavation pit,

sumps etc.

(12) Excavation of earth.

(13) Radiography.

11.2.2 Cold WORK permits are to be obtained for the jobs which are not coming under the category of HOT WORK and where there is no risk of fire

11.2.3 VALIDITY OF THE PERMIT

No permit is valid if it is not renewed by GAIL.

11.3 SAFETY REGULATIONS

11.3.1 REGARDING WORK PERMIT

The WORK shall be carried out inside the plant/platform as per safety practices enforced by OWNER safety section and instruction of EIC issued from time to time. Many times it may happen that the working hours shall be drastically reduced or increased to meet certain safety requirements and the CONTRACTOR shall meet these requirements without any argument for time and financial implementation. To obtain WORK permit and to satisfy all conditions laid down therein, shall be the responsibility of the CONTRACTOR. No claim for idling of machinery, plant, manpower etc. for safety reasons or non-issuance of WORK permit by I/C, Safety Section shall be considered.

The CONTRACTOR shall abide by all safety regulations of the plant and ensure that safety equipment for specific job kit as stipulated in the factory act/safety handbook is issued to the employee during the execution of WORK.

11.3.2 REGARDING HOT WORK

(l) When doing hot WORK inside the plant/platform, the CONTRACTOR must ensure that the fire hose is hooked up with the fire water system and extended to the WORK spot OR Fire extinguisher is kept near the working spot.

(2) Only Non sparking tools, brass hammers are allowed to be used inside the installations.

(3) The CONTRACTOR must provide cotton dress, safety shoe, safety helmet, safety belt, hand gloves of approved quality to his workers to meet the safety requirement of various job to be carried out inside the plant.

12.0 TERMS OF PAYMENT

12.1 Progress payment shall be released to contractor after successful pigging of different pipeline sections as given in the SOR, on monthly basis, against running account bills duly certified by Engineer-in-Charge after affecting the necessary deductions/ recovery accrued thereon.

12.2 The taxes/duties as applicable shall be deducted from the amount payable.

37

12.3 Contractor shall submit Cenvatable Invoice alongwith requisite enclosures for the approval of Engineer

In-charge.

12.4 All the regulations and requirements of GAIL with regard to invoicing to be adhered to by the

contractor.

13.0 TAXES & DUTIES AND LEVIES:

13.1 The bidder shall be responsible for full and exclusive liability at his own cost for the payment of any and

all taxes, duties, octroi /levies, etc. (except Service Tax) now in force or hereafter imposed, increased,

modified from time to time in respect of works and materials and all contributions and taxes for

unemployment compensation, insurance & old age pensions or annuities now or hereafter imposed by

any Country including India [any Local, Central or State Government Authorities] with respect to or

covered by the wages, salaries, or other compensations paid to the persons employed by the

Contractor & the Contractor shall be responsible for the compliance of all sub-Contractors, with all

applicable Central, State, Municipal and local law & regulation and requirement of any Central, State or

local Government Agency or Authority.

Contractor further agrees to defend, indemnify & hold Employer harmless from any liability or penalty

which may be imposed by the Central, State or Local authorities by reason or any violation by

Contractor or Sub-Contractor of such laws, suits or proceedings that may be brought against the

Employer arising under, growing out of, or by reason of the work provided for by this Contract, by

Third Parties, or by Central or State Government authority or any administrative sub-division thereof.

Tax deductions will be made as per rules & regulations in force in accordance with Acts prevailing from

time to time. The bidder shall be deemed to have been fully informed with respect to all such liabilities

as stipulated above and considered the same in his bid and the contract shall not be varied in any way

on this account

14. CONTRACT AGREEMENT

On award of the work the contractor shall be required to execute an agreement on a non-judicial

stamp paper of requisite value. Cost of the stamp paper shall be borne by the contractor.

15.0 CONTRACT PERFORMANCE SECURITY:

15.1 The CONTRACTOR shall furnish to the EMPLOYER, within 30 days from the date of notification of award, a security in the sum of 7.5% of the order value (excluding taxes and duties) in the form of a Bank draft/Banker’s cheque or Bank Guarantee as Contract Performance Security with the EMPLOYER which will be refunded after the expiry of DEFECTS LIABILITY PERIOD.

Defects Liability period for this contract is Three months.

15.2 CONTRACTOR can furnish the Contract Performance Security in the form of Demand Draft or through a Bank Guarantee or through an irrevocable Letter of Credit from any Indian scheduled bank or a branch of an International bank situated in India and registered with Reserve Bank of India as scheduled foreign bank. However, other than the Nationalised Indian Banks, the banks whose BGs are furnished, must be commercial banks having net worth in excess of Rs. 100 crores and a declaration to this effect should be made by such commercial bank either in the bank guarantee itself or separately on a letter head.

The bank guarantee or the Letter of Credit shall be submitted in the prescribed format.

38

16 TERMINATION OF CONTRACT:

A) GAIL may without prejudice to its right against the contractor in respect of any delay of otherwise

or any claims for damage, in respect of any breach of the terms of the contract and without

prejudice to any right or remedies under any of the provisions of this contract or otherwise, by

notice in writing absolutely terminate the contract with immediate effect in any of the following

cases:

In the event of the contractor going into liquidation or winding up his business or making arrangement with his creditors, GAIL shall have the right to terminate the contract without prejudice to any other right/remedies. In the event, if it is found that contract has been procured by submitting incorrect or incomplete

statements by the contractor or by making any misrepresentation.

If in the opinion of GAIL, the contractor has delayed or suspended the execution of work, the facilities and Vehicles etc., offered by the contractor to be inadequate for effective completion of the job. In the event of any breach of the terms and conditions of the contract by the contractor or if the contractor is found to be indulging in activity subversive to GAIL’s interest or activity prejudicial to the interest of GAIL and for any other good or sufficient reasons. Up to such termination of the contract the security Deposit/Bank Guarantee are liable to be

forfeited / invoked to satisfy the outstanding claims of GAIL.

Notwithstanding anything contained above, GAIL may, as its sole discretion, terminate this contract

by giving the contractor 30 days written notice to the effect, without assigning any reasons

whatsoever. The contract shall be deemed to have expired on expiry of the original period unless

extended.

B) SUMMARY OF TERMINATION OF CONTRACT DUE TO SUBMISSION OF FALSE DOCUMENTS:

Bidders are required to furnish the complete and correct information / documents required for

evaluation of their bids. If the information / documents forming basis of evaluation is found to be

false/forged, the same shall be considered adequate group for rejection of the Bids and forfeiture of

Earnest Money Deposit.

In case, the information/documents furnished by the contractor forming basis of evaluation of his

bid is found to be false/forged after the award of the contract, GAIL shall have full right to terminate

the contract immediate and get the remaining job executed at the risk & cost of such contractor

without any prejudice to the other rights available to GAIL under the contract such as forfeiture of

Security Deposits, withholding of payments etc.

In the case the issue of submission of false document comes to the notice after execution of the

work, GAIL shall have full right to forfeit any amount due to the contractor along with forfeiture of

Security Deposit furnished by the contractor.

Further, such contractor/bidder shall be blacklisted for future business with GAIL

39

17. SAFETY & SECURITY REQUIREMENTS:

Contractor must comply with all safety & statutory requirements. In addition to provisions stated in

General Contract Conditions of GAIL enclosed with this tender, contractor is required to comply

requirements mentioned below:

17.1 The contractor’s personnel are required to display the passes on demand in the gate as well as inside

the plant. A list of contract personnel on working / would be deputed should be informed to EIC and

GAIL security department.

17.2 All contract personnel who would be permitted inside the plant should strictly follow all safety

rules and regulations. They should be conversant with the safety precautions to be followed in

Hydrocarbon installation.

17.3 The contractor shall abide by the advice and guidance of the site in-charge/EIC in the plant. In

addition, the contractor shall follow all the safety codes framed from time to time.

17.4 Contract personnel should report to work with safety shoes, helmets and other required personnel

protective equipments (PPE) for the work.

17.5 Smoking inside the plant is strictly prohibited. No contract personnel are allowed to possess match

boxes lighters cigarettes, beedies, transistors, mobile phones or any other material which cause of fire

hazards inside the plant.

17.6 In the event of accident, the contractor shall be required to fill injury report and submit to Fire &

Safety Officer of GAIL immediately and ensure the compliance of Workmen’s Compensation Act and

Rules made there under.

17.7 EIC is empowered to impose punitive fines on contractor for repetitive violation of safety rules &

regulation of GAIL as given below:

Punitive fines on contractors are imposed for repetitive violation of safety rules & regulations during

execution of jobs. Objective of punitive fines is to work as deterrent for contractors in violation of

safety rules & regulation and to improve safety atmosphere in general at all site.

1) For first time violation of safety rules & regulation by any contractor, a warning letter will be

issued to contractor.

2) In case of second time violation of safety rules & regulations by same contractor, contractor will be

called in person for a meeting to discuss reason for repetitive violation. A warning letter will also be

issued by EIC to contractor.

3) In case of further violation, punitive fines will be imposed on contractor. Amount of fine will be

decided as per severity of violation of safety. However, minimum fine would be Rs.10,000/- and in

multiple of Rs.10,000/-, thereafter. This will be limited to 5% of contract value, as maximum

cumulative penalty.

40

SECTION VI

GENERAL CONDITIONS OF

CONTRACT (REFER SEPARATE ATTACHMENT)

41

ATTACHMENT

(MSMED ACT)

42

FORMAT TO BE ATTACHED TO BID DOCUMENT (INDIAN BIDDERS)

Sub:- Enterprise’s information with respect to the Micro, Small and Medium Enterprises Development

Act, 2006.

Bidder may be aware that a new Act “Micro, Small and Medium Enterprises Development Act 2006”

(‘MSMED’) has come into force from 2 October 2006, which has repeated the provisions of the old Act

regarding Small Scale Industrial undertakings.

As per the MSMED Act, enterprises engaged in the manufacture/production of goods or

rendering/providing of services are to be classified into Micro, Small and Medium enterprises based on

the investment in plant and machinery/equipment.

The term enterprises stated in the above paragraph includes Proprietorship, Hindu undivided family,

Association of persons, Cooperative Society, Partnership firms, undertaking or any other legal entity.

For the ready reference the definition of Micro, Small and Medium enterprises is given below:

Classification of enterprises engaged in:

a) manufacture or production of goods pertaining to any industry specified in the First Schedule to the Industries (Development and Regulation) Act 1951 as

Nature of enterprise Investment in plant & machinery (#)

Micro Does not exceed INR 25 Lac

Small More than INR 25 Lac but does not exceed INR 5 Crores

Medium More than INR 5 Crore but does not exceed INR 10 Crores

b) providing or rendering services Nature of Enterprise Investment in equipment

Micro Does not exceed INR 10 Lac

Small More than INR 10 Lac but does not exceed INR 2 Crores

Medium More than INR 2 Crore but does not exceed INR 5 Crores

(#) In calculating the investment in plant & machinery, the cost of pollution control, research and

development, industrial safety devices and such other items as may be specified will be excluded

(I) Based on the investment criterion mentioned above, Bidder to confirm whether their enterprise is a Micro/Small/Medium enterprise as follows:

43

“We (Bidder) confirm that we are a micro /small / medium enterprise under the MSMED Act 2006.”

(Please strike off whichever status is not applicable)

Please note that if Bidder do not provide the above confirmation in Bid Document then it will be

presumed that they do not qualify as a micro or small enterprise under the MSMED Act 2006.

(II) Further, with respect to micro and small enterprises, the MSMED Act defines the term ‘supplier’ as an enterprise which has filed a memorandum with the authority specified by the respective State Government.

If the Bidder is a micro / small enterprise and have filed a memorandum with the specified authority,

then Bidder to confirm the following:

“We (Bidder) are a supplier within the definition of section 2(n) of the MSMED Act ________ (Yes/No).”

If the response to the above is ‘Yes”, Bidder to provide Purchaser a copy of the Enterpreneurs

Memorandum (EM) filed with the authority specified by the respective State Government.

If the confirmation is not furnished in Bid Document, it will be presumed that the Bidder is not a

supplier under the MSMED Act. Further if Bidder do not provide the evidence in terms of the EM,

Bidder will not be considered as a supplier.

(SIGNATURE & STAMP OF THE BIDDER)

44

Public Procurement Policy for Micro and Small Enterprises

Government of India, vide Gazette of India No 503 dated 26.03.2012 has proclaimed the Public

Procurement Policy on procurement of goods and services from Micro and Small Enterprises (MSEs) by

all Central Ministries / Departments / PSUs for promotion and development of Micro and Small

Enterprises. Accordingly, following provisions shall be applicable:

i) Issue of Tender Documents to MSEs free of cost.

ii) Exemption to MSEs from payment of EMD / Bid Security

iii) In Tender, participating Micro and Small Enterprises quoting price within price brand of L1+15% shall

also be allowed to supply a portion of requirement by bringing down their prices to L1 price in a

situation where L1 price is from someone other than a micro and small enterprises and such micro and

small enterprises shall be allowed to supply up to 20% of the total tendered value. In case of more than

one such Micro and Small Enterprises, the supply shall be shared proportionately (to tendered quantity).

Further, out of above 20%, 4% (20% of 20%) shall be from MSEs owned by SC / ST entrepreneurs. This

quota is to be transferred to other MESs in case of non - availability of MSEs owned by SC / ST

entrepreneurs.

iv) The quoted prices against various items shall remain valid in case of splitting of quantities of the items

as above.

v) In case bidder is a Micro or Small Enterprise under Micro, Small and Medium Enterprises Development

Act, 2006, the bidder shall submit the following:

a) Documentary evidence that the bidder is a Micro or Small Enterprises registered with District

Industries Centers or Khadi and Village Industries Commission or Khadi and Village Industries

Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and

Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises.

b) If the MSE is owned by SC / ST Entrepreneurs, the bidder shall furnish appropriate documentary

evidence in this regard.

The above documents submitted by the bidder shall be duly certified by the Statutory Auditor of the bidder

or a practicing Chartered Accountant (not being an employee or a Director or not having any interest in the

bidder’s company / firm) where audited accounts are not mandatory as per law.

If the bidder does not provide the above confirmation or appropriate document or any evidence, then it will

be presumed that they do not qualify for any preference admissible in the Public Procurement Policy

(PPP), 2012.

45

SECTION - VII

CONTRACTFORMS

& PROFORMAS

46

SECTION -6 CONTRACT FORMS & PROFORMAS

Annexure - A BID FORM Annexure – B DETAILS OF BIDDER

Annexure - C LIST OF ENCLOSURES

Annexure - D SUBMISSION OF ENTERPRISE’S

INFORMATION WITH RESPECT TO THE

MICRO, SMALL AND MEDIUM

ENTERPRISES DEVELOPMENT ACT,

2006

Annexure – E PROFORMA FOR BANK GUARANTEE

FOR EARNEST MONEY DEPOSIT

Annexure – F PROFORMA OF PERFORMANCE

SECURITY (PERFORMANCE BANK

GUARANTEE)

Annexure – G PROFORMA FOR AGREEMENT

Annexure – H BRIEF SUMMARY OF AGREED TERMS

AND CONDITIONS

Annexure – I EXCEPTIONS AND DEVIATIONS

Annexure – J DETAILS OF SIMILAR WORKS DONE

DURING PAST 05 YEARS

Annexure – K CONCURRENT COMMITMENTS OF

THE BIDDER

47

Annexure – L PROFORMA OF LETTER OF

AUTHORITY FOR ATTENDING THE UN-

PRICED BID OPENING AND

PRICED BID OPENING

Annexure – M PROFORMA OF LETTER OF

AUTHORITY FOR SIGNING THE

AGREEMENT

Annexure – N DISCLAIMER

Annexure – O CHECKLIST FOR SUBMISSION OF BID

48

ANNEXURE - A

To

GAIL (India) Limited,

4th Floor, Savitha

Plaza,100FT Road, IG

Square

Pondicherry - 605005

Dear Sir,

BID

After examining/reviewing the Bidding Documents for ……………………………………………………

……………………………………….General and Special Conditions of Contract and schedule of

rates etc. the receipt of which is hereby duly acknowledged, we, the undersigned,

pleased to offer to execute the whole of the Job of ……………

……………………………………………………………………………………………..and in conformity with, the said

Bid Documents, including Addenda Nos. _.

We confirm that this bid is valid for a period of Three (3) months from the date of

opening of Techno-Commercial Bid, and it shall remain binding upon us and may be

accepted by any time before the expiration of that period.

If our bid is accepted, we will provide the performance security equal to 7.5% of one

year of the Contract Price, for the due performance with in fifteen days of such award.

Until a final Agreement is prepared and executed, the bid together with your written

acceptance thereof in your notification of award shall constitute a binding Agreement

between us.

We understand that Bid Document is not exhaustive and any action and activity not

mentioned in Bid Documents but may be inferred to be included to meet the intend of

the Bid Documents shall be deemed to be mentioned in Bid Documents unless

otherwise specifically excluded and we confirm to perform for fulfilment of Agreement

and completeness of the Work in all respects within the time frame and agreed price.

We understand that you are not bound to accept the lowest priced or any bid that you

may receive.

Place: Signature of Authorised Signatory

Date: Name:

Designation

Seal:

49

Tender No. ……………………………………………………….. Offer

No. & Date: ………………………………………………

50

ANNEXURE – B (BIDDE R’S DETAIL)

Description Bidder’s Confirmation

Your Offer Ref

Date:

Name of the Bidder

Address of the Bidder

E-Mail Id

Phone No.

EMD Details

DD/BG No: Amount:

Date: Validity:

If registered with NSIC; confirm

Micro, Small & Medium Enterprises

Micro Small Medium

Bank Name

Bank Account Number

HIRING OF SERVICES

PAN No. As per I.T. Act

PAN Holder Name

Service Tax Registration No.

Applicable Rate of Service Tax for

this tender

%

EPF NO.

ESIC NO.

51

Note:

Copies to be enclosed

All the fields are mandatory

Please tick wherever applicable

50

ANNEXURE – C

LIST OF ENCLOSURES

GAIL (India) Limited,

4th Floor, Savitha Plaza

100FT Road, IG Square

Pondicherry - 605005

Dear Sir,

We are enclosing the following documents as part of the technical bid (Part-I) :

1. Experience proof

2. Proof of Work Order & Completion Certificate

3. EMD

Place: Signature of Authorised

Signatory

Date: Name:

Designation:

Seal

Tender No. …………………………………………………………….. Offer

No.& Date

51

ANNEXURE - D

Submission of Enterprise’s info rmation with respect to the Micro, Small and

Medium Enterprises Development Act, 2006

You may be aware that a new Act “Micro, Small and Medium Enterprises Development Act

2006” (‘MSMED’) has come into force from 2 October 2006, which has repeated the

provisions of the old Act regarding Small Scale Industrial undertakings.

As per the MSMED Act, enterprises engaged in the manufacture/production of goods or

rendering/providing of services are to be classified into Micro, Small and Medium

enterprises based on the investment in plant and machinery/equipment.

The term enterprises stated in the above paragraph includes Proprietorship, Hindu

undivided family, Association of persons, Cooperative Society, Partnership firms,

undertaking or any other legal entity.

For your ready reference the definition of Micro, Small and Medium enterprises is given

below:

Classification of enterprises engaged in:

A) Manufacture or production of goods pertaining to any industry specified in the First

Schedule to the Industries (Development and Regulation) Act 1951 as

Nature of enterprise Investment in plant & machinery (#)

Micro Does not exceed INR 25 Lac

Small More than INR 25 Lac but does not exceed INR 5

Crores

Medium More than INR 5 Crore but does not exceed INR

10 Crores

B) Providing or rendering services

Nature of Enterprise Investment in equipment

Micro Does not exceed INR 10 Lac

Small More than INR 10 Lac but does not exceed INR 2 Crores

Medium More than INR 2 Crore but does not exceed INR 5 Crores

52

(#) In calculating the investment in plant & machinery, the cost of pollution control,

research and development, industrial safety devices and such other items as may be

specified will be excluded.

(I) Based on the investment criterion mentioned above, please confirm whether your

enterprise is a Micro/Small/Medium enterprise as follows:

“We confirm that we are a micro/small/medium enterprise under the MSMED Act 2006”.

(Please strike off whichever status is not applicable).

Please note that if you do not provide the above confirmation along with RFQ/Tender, we

will presume that you do not qualify as a micro or small enterprise under the MSMED Act

2006.

(II) Further, with respect to micro and small enterprises, the MSMED Act defines the term

‘supplier’ as an enterprise which has filed a memorandum with the authority specified by

the respective State Government.

If you are a micro/small enterprise and have filed a memorandum with the specified

authority, please confirm the following:

“We are a supplier within the definition of section 2(n) of the MSMED Act

(Yes/No)”.

If the response to the above is “Yes”, please provide us a copy of the Entrepreneurs

Memorandum (EM) filed with the authority specified by the respective State Government.

If the confirmation is not furnished along with RFQ/Tender, we will presume that you are

not a supplier under the MSMED Act. Further if you do not provide the evidence in

terms of the EM, you will not be considered as a supplier.

53

ANNEXURE - E

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be stamped in accordance with the Stamp Act)

Ref……………………………..Bank Guarantee No…………………………Date:

TO

GAIL (India) Limited

4TH Floor, Savitha Plaza

I.G. Square

Pondicherry

Dear Sir(s),

In accordance with Letter Inviting Tender under your reference No._

M/s. having their Registered Head Office at (hereinafter

called the Tenderer) wish to participate in the said tender for -----------------

As an irrevocable Bank Guarantee against Earnest Money Deposit for an amount of

is required to be submitted by the Tenderer as a condition precedent for participation in

the said Tender which amount is liable to be forfeited on the happening of any

contingencies mentioned in the Tender Document.

We, the Bank at having our Head Office

(Local Address) guarantee and undertake to pay immediately on

demand by GAIL India Ltd., the amount without any reservation,

protest, demur and recourse. Any such demand made by GAIL, shall be conclusive

and binding on us irrespective of any dispute or difference raised by the Tenderer.

This guarantee shall be irrevocable and shall remain valid up to (this date

should be 150 days, (One Hundred & Eighty Days) after the date finally set out for

closing of tender).If any further extension of this guarantee is required. The same shall

be extended to such required period on receiving instructions from M/s. on whose

behalf this guarantee is issued.

In witness where of the Bank, though its authorized officer, has set its hand and stamp

on this day of 19 at .

WITNESS:

(SIGNATURE) (NAME)

54

(SIGNATURE) (NAME)

(OFFICIAL ADDRESS) Designation with Bank Stamp

Attorney as per Power of Attorney No.

Date:

55

ANNEXURE - F

PERFORMANCE BANK GUARANTEE

(PERFORMANCE SECURITY) - UNCONDITIONAL

(TO BE STAMPED IN ACCORDANCE WITH STAMP ACT)

REF:

To

GAIL (India) Limited

4TH Floor, Savitha Plaza

I.G. Square

Pondicherry

Dear Sirs,

Bank Guarantee

No.: Date:

M/s have been awarded the

work of for GAIL (India) Limited, 4th Floor, Savitha Plaza, I.G.Square,

Pondicherry. The Contracts conditions provided that the CONTRACTOR shall pay

a sum of Rs (Rupees as Initial / full Security Deposit in the form therein

mentioned). The form of payment of Security Deposit includes guarantee executed by

Nationalized Bank, undertaking full responsibility to indemnify GAIL (India) Limited, in case

of default.

The said has approached us and at their request and in consideration of the premises we having our office at to give such guarantee as

hereinafter mentioned.

1. We hereby undertake and

agree with you that if default shall be made by M/s

in performing any of the terms and conditions of the tender or in payment of any money

payable to GAIL (India) Limited, we shall on demand pay to you in such manner

as you may direct the said amount of

56

Rupees only or such portion thereof not exceeding the said sum as you may require

from time to time require.

2. You will have the full liberty without reference to us and without affecting this

guarantee, postpone for any time or from time to time the exercise of any of the powers

and rights conferred on your under the contract with the said

and to enforce or to forbear from endorsing any powers or rights or by reason of

time being given to the said which under law relating to the

sureties would but for provision have the effect of releasing us.

3. Your right to recover the said sum of Rs _(Rupees

) from us in manner aforesaid will not be affected or suspended by reason of the fact

that any dispute or disputes have been raised by the said M/s ----------------------------------

---------------------and/or that any dispute or disputes are pending before any officer,

tribunal or court.

4. The guarantee herein contained shall not be determined or affected by the liquidation

or winding up dissolution or changes of constitution or insolvency of the save said but

shall in all respects and for all purpose be binding and operative until payment of all

money due to you in respect of such liabilities is paid.

5. This guarantee shall be irrevocable and shall remain valid upto If any

further extension of this guarantee is required the same shall be extended to such

required period on receiving instructions from M/s

behalf this guarantee is issued.

on whose

6. We have power to issue this guarantee in your favour under Memorandum and Articles

of Association and the undersigned has full power to do under the Power of Attorney

dated granted to him by the Bank.

Yours faithfully,

Bank

By its Constituted Attorney Signature of a

Person duly authorized to sign on behalf of the Bank

57

ANNEXURE - G

PROFORMA FOR AGREEMENT

(ON NON-JUDICIAL PAPER OF APPROPRIATE VALUE)

LOA NO. _dated

CONTRACT AGREEMENT FOR THE WORK OF between

M/s in the town of hereinafter called the CONTRACTOR”

(which term shall unless excluded by or repugnant to the subject or context include its

successors and permitted assignees) of the one part and the GAIL (INDIA) LIMITED

hereinafter called the “OWNER” (which term shall, unless excluded by or repugnant to the

subject or context include its successors and assignees) of the other part.

WHERE AS

A) The OWNER being desirous of having provided and executed certain work mentioned,

enumerated or referred to in the Tender Documents including Letter Inviting Tender

General Tender Notice, General Conditions of contract, Special Conditions of Contract,

Specifications, Drawings, Plans, Time Schedule of Completion of jobs, Schedule of Rates,

Agreed Variations, other documents has called for Tender.

B) The CONTRACTOR has inspected the SITE and surroundings of the WORK specified in

the Tender Documents and has satisfied himself by careful examination before submitting

his tender as to the nature of the surface, strata, soil, sub-soil and ground, the form and

nature of SITE and local conditions, the quantities, nature and magnitude of the work, the

availability of labour and materials necessary for the execution of WORK, the means of

access to SITE, the supply of power and water there to and the accommodation he may

require and has made local and independent enquiries and obtained complete information

as to the matters and things referred to or implied in the tender documents or having

any connection therewith, and has considered the nature and extent of all probable and

possible situations, delays, hindrances or interferences to or with the execution and

completion of the WORK to be carried out under the CONTRACT, and has examined and

considered all other matters, conditions and things and probable and possible

contingencies, and generally all matters incidental thereto and ancillary thereof affecting

the execution and completion of the WORK and which might have influenced him in

making his tender.

58

C) The Tender Documents including the Notice Letter Inviting Tender, General Conditions

of Contract, Special Conditions of Contract, Schedule of Rates, General Obligations,

SPECIFICATIONS, DRAWINGS, PLANS, Time Schedule of Completion of jobs, Letter of

Acceptance of Tender and any statement of agreed variations with its enclosures copies

of which are hereto annexed form part of this CONTRACT though separately set out

herein and are included in the expression “CONTRACT” wherever herein used.

AND WHEREAS

The OWNER accepted the Tender of the CONTRACTOR for the provision and the

execution of the said WORK at the rates stated in the Schedule of Quantities of work

and finally approved by OWNER (hereinafter called the “Schedule of Rates”) upon the

terms and subjects to the conditions of CONTRACT.

NOW THIS AGREEMENT WITNESSES THIS & IT IS HEREBY AGREED AND DECLARED AS

FOLLOWS:

1) In consideration of the payment to be made to the CONTRACTOR for the WORK to be

executed by him, the CONTRACTOR hereby covenants with the OWNER that the

CONTRACTOR shall and will duly provide, execute and complete the said WORK and shall

do and perform all other acts and things in the CONTRACT mentioned or described or

which are to be implied there from or may be reasonably necessary for the completion of

the said WORK and at the said times and in the manner and subject to the terms and

conditions or stipulations mentioned in the CONTRACT.

2) In consideration of the due provision execution and completion of the said WORK, the

OWNER does hereby agree with the CONTRACTOR that the OWNER will pay to the

CONTRACTOR the respective amounts for the WORK actually done by him and approved

by the OWNER at the Schedule of Rates and such other sum payable to the

CONTRACTOR under provision of CONTRACT, such payment to be made at such time in

such manner as provided for in the CONTRACT.

AND

3) In consideration of the due provision, execution and completion of the said WORK the

CONTRACTOR does hereby agree to pay such sums as may be due to the OWNER for

the services rendered by the OWNER to the CONTRACTOR, such as power, water supply

and others as set for in the said CONTRACT and such other sums as may become

payable to the OWNER towards the controlled items of consumable materials or towards

loss, damage to the OWNER’s equipment, materials construction plant and machinery,

such payments to be made at such time and in such manner as is provided in the

CONTRACT.

59

It is specifically and distinctly understood and agreed between the OWNER and the

CONTRACTOR that the CONTRACTOR shall have no right, title or / interest in the SITE

made available by the OWNER for execution of the works or in the building, structures or

work executed on the said SITE by the CONTRACTOR or in the goods, articles, materials

etc., brought on the said SITE (unless the same specifically belongs to the CONTRACTOR)

and the CONTRACTOR shall not have or deemed to have any lien whatsoever charge for

unpaid bills will not be entitled to assume or retain possession or control of the SITE or

structures and the OWNER shall have an absolute and un feted right to take full

possession of SITE and to remove the CONTRACTOR, their servants, agents and materials

belonging to the CONTRACTOR and lying on the SITE.

The CONTRACTOR shall be allowed to enter upon the SITE for execution of the WORK

only as a licensee simpliciter and shall not have any claim, right, title or interest in the SITE

or the structures erected thereon and the OWNER shall be entitled to terminate such license

at any time without assigning any reason. The materials including sand, gravel, stone, loose,

earth, rock etc., dug up or excavated from the said SITE shall, unless otherwise

expressly agreed under this CONTRACT, exclusively belong to the OWNER and the

CONTRACTOR shall have no right to claim over the same and such excavation and

materials should be disposed off on account of the OWNER according to the instruction in

writing issued from time to time by the ENGINEER-IN-CHARGE.

In witness whereof the parties have executed these presents in the day and the year

written below

Signed and Delivered for and Signed and Delivered for and

on behalf of OWNER on behalf of the CONTRACTOR’s

(GAIL (India) LTD)

-------------------------------------------------- ------------------------------------

------------------------------------------------ ------------------------------------

DATE : DATE :

PLACE: PLACE:

IN PRESENCE OF TWO WITNESSES

1. …………………………………………………… 1. ………………………………………..

60

…………………………………………………… ………………………………………..

…………………………………………………… …………………………………………

2. …………………………………………………… 2 ………………………………………..

…………………………………………………… …………………………………………

…………………………………………………… …………………………………………

61

ANNEXURE - H

BRIEF SUMMARY OF AGREED TERMS AND CONDITIONS

Bidder Name: Tender No:

Offer Ref: Date:

This Questionnaire duly filled in should be returned along with each copy of Un-priced

Bid. Clauses confirmed hereunder should not be repeated in the Bid. ALL THE

COMMERCIAL TERMS & CONDITIONS SHOULD BE INDICATED IN THIS FORMAT ONLY.

S.N. DESCRIPTION BIDDER’S

CONFIRMATI

ON 1. It is noted that deviations to Terms & Conditions shall lead to rejection of

offer, as specified in the Tender Document

2. Ensure and confirm that unit prices quoted in ‘Schedule of rates’ areexclusive of all duties and taxes. Confirm that the rates for all items are quoted /filled in the “Schedule Of Rates” format given in the tender and no additions / deletions

/ modifications /alterations made to the format.

3. Confirm that the offer shall remain valid for acceptance up to 3 months

from Final Bid Due Date/Date of Opening of Bids.

4. Bidder’s name and address

5. Confirm acceptance of completion schedule as per requirement Specified in

Tender Document to be reckoned from date of Fax of Intent (FOI) or Letter of Acceptance (LOA)

6. Customer references and confirmation of requirements wherever applicable.

7. Confirm client reference list submitted along with offer.

8. Confirm acceptance of Price Reduction Schedule (PRS) for delay in

completion beyond contractually agreed completion schedule as specified in the Tender Document

9. Confirm that in case of delay in delivery beyond Contractual completion

Date (CCD) the invoice shall be submitted for the amount duly reduced to the extent of PRS.

62

10. Confirm in case of delay in completion beyond CCD, any new or additional

taxes and duties imposed after contractual period shall be to

CONTRACTOR’s account.

11. Confirm acceptance of relevant Terms of Payment as specified in the

Tender Document.

12. Confirm quoted prices will remain firm and fixed till complete execution

of the order. Fax of Intent shall be placed within offer validity as

‘Notification of Award of Contract’.

13. Confirm acceptance of Special Conditions of Contract of Tender Document.Confirm that CONTRACT-

Performance Bank Guarantee (CPBG) for 7.5% of order/contract value

shall be furnished within 30 days of Fax of Intent,

valid for 3 months beyond the expiry of Guarantee/Warranty period/DLP as

per terms of Tender Document.

14.

[a] Confirm acceptance in Toto of the Terms & Conditions contained in

[i] Instruction to bidders

[ii] General Conditions of contract (GCC), Special Conditions of

Contract (SCC), Scope of Work, Deliverables, Payment terms and

conditions as given in the Schedule of rates

[iii] All other commercial documents/ attachments of Tender

Document

In case of Site visits, confirm acceptance of Terms & Conditions for

[b]

Site visits as contained in the Tender Document.

Travel to various work centers of GAIL will be undertaken by the

[c] CONTRACTOR to the extent required for meeting objectives of the

project.

In case of reservations, confirm that clause wise comments have

[d]

been specified as annexure to this format.

All the terms & conditions have been indicated in this format

(including annexure, if any) and have not been repeated in the bid

[e] elsewhere. It is noted that Terms & Conditions indicated elsewhere

including any printed Terms & Conditions, shall not be considered

by Owner.

15. All language correspondence must be in English Language only

16 Please furnish bid security details

[a] Bid Security No. & Date

[b] Value

[c] Validity

63

17.

In case of Site visits, confirm acceptance of Terms & Conditions for

Site visits as contained in the Tender Document.

18.

Owner reserves the right to make any change in the terms &

conditions of the Tender Document and to reject any or all bids

including those received late or incomplete

19. Applicable rate of service tax

BIDDER CONFIRMS THAT IN CASE OF CONFLICTING VERSION OF VARIOUS TERMS &

CONDITIONS AT DIFFERENT PLACES. THE CONFIRMATION FURNISHED AS ABOVE SHALL

BE CONSIDERED OVER-RIDING AND FINAL AND ANY OTHER DEVIATION INDICATED

ELSEWHERE SHALL BE TREATED AS REDUNDANT

SIGNATURE :

NAME :

DESIGNATION :

OFFICE :

STAMP :

TEL NO :

FAX NO :

BIDDERS OFFER NO:

64

ANNEXURE - I

EXCEPTIONS AND DEVIATIONS

In line with Tender Document, Tenderer may stipulate exceptions and deviations to the

Tender Conditions, if considered unavoidable.

S.N. Page No. of Tender

Document

Clause No. of Tender

Document

Subject Deviation

NOTE:

NO DEVIATIONS ARE TO BE WRITTEN IN THIS FORM.

ANY DEVIATION TAKEN BY THE TENDERER TO THE STIPULATIONS OF THE TENDER

DOCUMENT SHALL BE BROUGHT OUT AS PER THIS FORMAT ONLY AND ENCLOSED

ALONGWITH THE OFFER.

ANY DEVIATIONS BROUGHT OUT IN THIS FORM AND WRITTEN ELSEWHERE IN THE

TENDER DOCUMENT SHALL NOT BE RECOGNIZED AND THE SAME IS TREATED AS NULL

AND VOID.

PLEASE ALSO NOTE THAT THE DEVIATIONS WRITTEN IN ANY OTHER FORM ARE LIABLE

TO BE REJECTED.

Signature of the Bidder:

Status

Name and Seal

Date:

67

ANNEXURE - J

DETAILS OF SIMILAR WORKS DONE DURING PAST FIVE YEARS

NAME OF THE WORK:

NAME OF THE BIDDER:

S.N.

FULL POSTAL ADDRESS

OF CLIENT & NAME OF

OFFICER IN-CHARGE

DESCRIPTION OF THE WORK

VALUE OF CONTRACT

DATE OF

COMMENCEMENT OF

THE WORK

ACTUAL

COMPLETION TIME

(MONTHS)

YEAR OF

COMPLETION

REMARKS

1 2 3 4 5 6 7 8

Note: Copies of Letter of awards and completion certificate for the above works to be enclosed.

The Work completed earlier than five years need not be indicated here

The list of work, not of similar nature need not be indicated here

Failing to comply aforementioned instructions may lead to rejection of bid.

68

ANNEXURE - K

CONCURRENT COMMITMENT OF THE BIDDER

NAME OF THE WORK:

NAME OF THE BIDDER:

S.N.

FULL POSTAL ADDRESS

OF CLIENT & NAME OF

OFFICER IN-CHARGE

DESCRIPTION OF THE WORK

VALUE OF CONTRACT

DATE OF

COMMENCEMENT OF

THE WORK

ACTUAL

COMPLETION TIME

(MONTHS)

YEAR OF

COMPLETION

REMARKS

1 2 3 4 5 6 7 8

69

ANNEXURE - L

PROFORMA OF LETTER OF AUTHORITY FOR ATTENDING UN-PRICED BID

OPENING AND PRICED BID OPENING

No. Date:

GAIL(India) Limited

4TH Floor, Savitha Plaza,

I.G. Square

Pondicherry

Attn: ...................

Dear Sirs,

We........................................hereby authorize following representatives (s) to attend the un-

priced bid opening and priced bid opening against your Bid document No.

...........................for....................................(item Name)................................... ....

1. Name & Designation.........................Signature............................

2. Name & Designation........................Signature............................

We confirm that we shall be bound by all and whatsoever our

representative (s) shall commit.

Yours faithfully,

For & on behalf of............................

Signature........................................... Name

& Designation........................

Note:

This Letter of Authority should be on the letterhead of the bidder and should be

signed by a person competent and having the power of attorney to bind the

bidder.

70

ANNEXURE - M

PROFORMA OF LETTER OF AUTHORITY FOR SIGNING THE AGREEMENT

No. Date:

GAIL(India) Limited

4TH Floor, Savitha Plaza,

I.G. Square

Pondicherry

Attn:

Sub: Tender No.

Dear Sirs,

We.............................................................................do hereby confirm that Mr. (name and address)

is/are authorized to represent us for signing of the Agreement on our behalf with

you against your above cited tender for………………………………………..

We confirm that we shall be bound by all and whatsoever our

representatives shall commit.

Yours faithfully

Signature

Name and Designation

for & on behalf of BIDDER

Note:

This letter of Authority should be on the letterhead of the Bidders and should

be signed by a person competent and having the power of attorney

(power of attorney shall be annexed) to bind the bidder.

71

ANNEXURE - N

DISCLAIMER

Bidders should ensure that bidding document is complete in all respects. In the

event that the bidding document or any part thereof is mutilated or

missing, the bidder shall notify GAIL immediately at the following address:

GAIL(India) Limited

4TH Floor, Savitha Plaza

I.G Square

Pondicherry

In the event such written notice is not received at the aforementioned office within

seven (7) days from the date of issue of the bidding document to the bidder,

the bidding documents received by the bidder shall be deemed to be complete in

all respects. No extension of time shall be granted under any circumstances to any

bidder for submission of its bid on the grounds that the bidder did not obtain a

complete set of the bidding document.

GAIL makes no representation or warranty, express or implied, as to the accuracy,

correctness and completeness of the information contained in the bidding

documents.

72

ANNEXURE - O

CHECK LIST FOR SUBMISSION OF BID

Bidder is requested to fill this check list and ensure that all details/documents

have been furnished as called for the Bidding Document along with duly filled in,

signed & stamped checklist with each copy of the “Un-priced bid (Part-I)”. Please

tick the box and ensure compliance:

S.N. Particulars [Please tick ( √ ) in

the Appropriate Block] P

Remarks [Details/

articulars]

Submitted Not

Submitted

1.

Have you enclosed the

copy of the Work Order

along with completion

certificate (Duly Attested by

Notary Public) showing the

experience for execution of

similar nature of works as

stipulated in BEC?

Order No.:

Date :

Order Value :

Issued by :

Completion Certificate No.

& Date :

Executed Value :

Completion Certificate

Issuing Authority

3.

Have you enclosed copy of

(Duly attested by Notary

Public) “Permanent EPF

A/c” & “Employees State

Insurance Corporation

(ESIC) certificate” in its

name.

EPF A/c Registration No. &

Date :

ESIC Registration No. &

Date :

73

4.

EMD of Appropriate Value

Note : Validity of bank

Guarantee towards Earnest

Money Deposit enclosed

with Techno-commercial

Part of your offer (if

submitted in the form of

(BG) should be 5 (five)

months from the final due

date (Opening date of bid)

DD/BG.No.

Date :

Validity Upto :

Issuing Bank :

74

5.

Validity of offer is up to

four (03) months from the

final due date (Opening

date of bid).

Bid Validity Date :

6.

Partnership Deed in case

of partnership firm and

Articles of Association in

case of limited company

and Document pertaining

to Proprietorship in case of

Proprietary Firm.

7.

Exception and Deviation

Statement in the pro-forma

enclosed.

8.

Copy of Service Tax

Registration

Registration

No.

Dated:

9.

Copy of Permanent

Account Number (PAN

Card)

PAN No.:

10.

Original bidding document

(All pages Signed &

Stamped by the authorized

signatory of the bidder)

11.

Copy of blank un-priced

Schedule of Rates, stating

word “QUOTED” or

“UNQUOTED” against each

item as mentioned in SOR,

and Addendum,

Corrigendum, if any.

12

Details of Bidder as per

pro-forma given in GCC

75

13

Submission of Enterprise’s

information w.r.t. Micro,

Small and Medium

Enterprises Development

Act 2006

14

Filled Brief Summary of

Agreed Terms & Conditions

Place:

Date: [Signature of Authorized Signatory of

Bidder]

76

ACKNOWLEDGEMENT CUM CONSENT LETTER

(On receipt of tender document/information regarding the tender , Bidder shall acknowledge the receipt

and confirm his intention to bid or reasons for non-participation against the enquiry/tender through e-

mail/fax to concerned executive in GAIL issued tender, by filling up the format)

To, Sr.Manager(C&P) GAIL(India)Limited 4th Floor, Savitha Plaza Indira Gandhi Square Pondicherry-605005 Email: skrishnan@gail.co.in Fax: 04132200939 Sub:TenderNo.………………..dt.……..For………………………(Name of Item /Job)

Dear Sir,

We hereby acknowledge receipt of a complete set of bidding document along with enclosures for subject

item/job and /or the information regarding the subject tender

We intend to bid as requested for the subject item/job and furnish following details with respect to our quoting office:

Postal Address with pin code : ------------------ ------------------- Telephone No : ------------------- Fax No : ------------------- Contact person : ------------------ E-mail address : ------------------- Mobile No. : ------------------- Seal/Stamp : -------------------

We are unable to bid for the reasons given below: Reasons for non-submission of bid:

Agency Name : ----------------------------- Signature : ---------------------------- Name : ---------------------------- Designation : ---------------------------- Date : --------------------------- Stamp/Seal : ---------------------------

77

SECTION VIII

PRICE SCHEDULE/

SCHEDULE OF RATES ATTACHED SEPARATELY

(Refer STEP 3 Notes & Attachments on E-tender Portal

https://etender.gail.co.in )