GAINESVILLE-ALACHUA COUNTY REGIONAL AIRPORT...

GAINESVILLE-ALACHUA COUNTY REGIONAL AIRPORT AUTHORITY

Thursday, July 26, 2018 at 4:00 p.m. Gainesville Regional Airport

Airline Terminal – Board Room Monthly Meeting

AGENDA

Please be courteous and turn off all cellular phones and beepers. CALL TO ORDER BY THE CHAIR

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

DETERMINATION OF A QUORUM RECOGNITION OF OUTGOING MEMBER – Kinnon Thomas

APPROVAL OF MEETING HIGHLIGHTS

The Airport Authority will review and approve the GACRAA Monthly Meeting Highlights of June 28, 2018.

Recommendation: Motion to approve the meeting Highlights of June 28, 2018. authorize the Chair and Secretary/Treasurer to execute the documents on behalf of the Airport Authority.

CITIZENS INPUT – NON-AGENDA ITEMS

AIRPORT AUTHORITY INPUT – NON-AGENDA ITEMS

ADOPTION OF AGENDA

AIRPORT BUSINESS ____________________________________________________ 6

1. Information Items ________________________________________________________ 6 Project Summary ______________________________________________________ 6 Passenger / Cargo / Fuel Statistics _______________________________________ 13 Airline Load Factors ___________________________________________________ 19

2. Finance Report _________________________________________________________ 21

TENANT REPORT ______________________________________________________ 26

1. University Air Center ____________________________________________________ 26

AIRPORT AUTHORITY INPUT ____________________________________________ 26

AIRPORT AUTHORITY ATTENDANCE _____________________________________ 26

ADJOURNMENT _______________________________________________________ 26

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_____________________________________________________________________________________ Gainesville-Alachua County Regional Airport Authority - Regular Monthly Meeting July 26, 2018

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GAINESVILLE-ALACHUA COUNTY REGIONAL AIRPORT AUTHORITY

Thursday, June 28, 2018 at 4:00 p.m. Airline Passenger Terminal – Board Room

Monthly Meeting Highlights

Call To Order By the Chair – Chair Bob Page called the meeting to order at 4:43 p.m. when a quorum of five members was achieved.

Invocation – Dr. Norton delivered the invocation.

Pledge of Allegiance – Mr. Page led the Pledge of Allegiance.

Roll Call Authority Members Present: William Breeze, Gerry Dedenbach, Peter Johnson, David Norton and Bob Page were present at roll call.

Marilyn Deas, Grace Horvath and Kinnon Thomas were absent.

Determination of a Quorum: A quorum was present at roll call.

City of Gainesville liaison Erik Bredfeldt was present.

Approval of Monthly Meeting Highlights for May 24, 2018 Mr. Dedenbach moved approval of the Monthly Meeting Highlights for May 24, 2018. Mr. Breeze seconded the motion. Motion passed.

Citizens’ Input – Non-agenda Items: None

Airport Authority Input – Non-agenda Items: Mr. Page stated that he would be unable to attend on the scheduled Board meeting date, August 23, and asked that the meeting be held on either August 16 or 30. It was the consensus of the Board to choose an alternate date.

Adoption of Agenda Mr. Breeze moved to adopt the agenda. Mr. Dedenbach seconded the motion. Motion passed. Consent Agenda Airport Liability Insurance Renewal Mr. Penksa introduced Mr. Tim McGaffic from Arthur J. Gallagher & Co. Mr. McGaffic stated that 2017 was a high property loss year. He noted that the market indicated a 5% - 10% increase in premiums in Florida however, Arthur J. Gallagher & Co. was able to negotiate no increase in premium for the Airport Liability Insurance Renewal offered to GACRAA. Mr. Johnson moved to approve the Consent Agenda. Dr. Norton seconded the motion. Motion passed. With the adoption of the Consent Agenda, the Board approved a motion to accept the proposed policy with coverage limit of $100,000,000 and premium, $33,933.00, offered by ACE Aviation/Chubb through Arthur J. Gallagher & Co.

Airport Business

Information Items:

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Parking Lot Expansion Mr. Penksa reported that the contractor has been back to address the remaining punch list items. He stated that a baffle is on order to replace one in the storm water structure. He reported that a small area of re-sodding remains and that both items will soon be completed. Terminal Gate Area Expansion Mr. Penksa reported that three bids were received for the underground utility improvements and that the item is on today’s agenda. GA Hangar Rehabilitation and Improvements Projects Mr. Penksa reported that a grant from FDOT has been received and is on today’s agenda. He stated that staff met with the selected consultant to discuss the project scope. He noted that the consultant is in the process of applying for access badges and will inspect the buildings/hangars included in the project. He stated that following the inspections an engineering contract proposal from the consultant will be evaluated and negotiated by staff.

Air Service Development Mr. Penksa reported that staff met with several airlines at the JumpStart® Air Service Development Conference in Cleveland in early June. He noted that good conversations took place with American Airlines and United Airlines but there is nothing to report. He stated that staff is following up with the airlines by providing copies of the airport’s presentation.

Air Traffic Volume Reports Mr. Penksa reviewed the Air Traffic Volume Reports and Load Factors for the month of May 2018. He reported that General Aviation traffic was down significantly due to weather. He stated that commercial passenger traffic continues to track upwards.

Finance Report CFO Matthew Lyons provided the Finance Report for the month ending May 31, 2018 in the agenda packet. He briefly explained various revenue and expense items that varied from budget.

Revenue May 2018

Actuals May 2018

Budget Variance

Over / (Under)

Total Operating Revenue $545,816.12 $504,507.59 $41,308.53

Expenses May 2018 Actuals

May 2018 Budget

Over / (Under)

Total Expenses $377,676.33 $422,410.36 ($44,734.03)

Income (Loss) Before Depreciation and Interest

$168,139.79 $82,097.23 $86,042.56

Interest (Capitalized and Expensed)

$20,579.59 $21,579.59 ($1,000.00)

Income (Loss) Before Depreciation

$147,560.20 $60,517.64 $87,042.56

Mr. Dedenbach moved to accept the Finance Report. Dr. Norton seconded the motion. Motion passed.

Finance, Audit & Operations Committee Report The Finance, Audit & Operations Committee met on Thursday, June 14, 2018. Ms. Barbara Boyd, Purvis Gray & Co., reported that the FY2016-2017 Audit Report was presented to the Finance, Audit & Operations Committee. She reported that that there were no findings by the

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auditors while conducting the audit and that Purvis Gray & Co. provided an “unmodified opinion” indicating that the financial statements present fairly the financial position of the Airport Authority as of September 30, 2017. Chair Page asked if anyone had any questions for the auditor; hearing none, he called for a motion. Mr. Dedenbach moved to accept the FY2016-2017 Audit Report. Dr. Norton seconded the motion. Motion passed. Chair Page noted that the Finance, Audit & Operations Committee also reviewed and recommend the purchase of tractors and mowers and the proposed rental of the driving range which are items for consideration on today’s agenda. FDOT JPA # 43676119419 – Purchase Tractor and Mower – Resolution 18-008 Mr. Penksa reported that this FDOT grant in the amount of $100,000 is for the purchase of airfield maintenance equipment; FDOT is offering to pay 50% of the cost and the remaining 50% will be local match, paid by GACRAA. Dr. Norton moved to adopt Resolution 18-008 accepting a Joint Participation Agreement # 43676119419 from FDOT and authorizing execution by the appropriate officials on behalf of GACRAA for the purchase of airfield maintenance equipment. Mr. Breeze seconded the motion. A roll-call vote followed: Mr. Johnson – aye, Dr. Norton – aye, Mr. Breeze – aye, Mr. Dedenbach – aye and Mr. Page – aye. Motion passed 5-0. Mr. Penksa reported that the Finance, Audit & Operation Committee also considered and recommends the purchase of the equipment. He requested verbal approval to move forward with a purchase order for a tractor and boom mower, a tractor and bush hog and a loader attachment; the estimated cost is $193,107.75 and 50% of eligible costs will be paid via the aforementioned FDOT grant. Dr. Norton moved to approve the recommended airfield maintenance equipment purchase. Mr. Dedenbach seconded the motion. Motion passed. RFB # 18-003 – Terminal Expansion Utility Improvements – Resolution 18-009 Mr. Penksa reported that a pre-application to FAA for funding of this project has been approved by GACRAA. He stated that the utility improvements are for the first phase of the terminal expansion project and consists of underground installation of water and sewer lines and a lift station. The project also includes replacement of an existing sewer line that is failing under the baggage claim area. The low bidder for the project is Andrews Paving, Gainesville, FL. Mr. Breeze moved to adopt Resolution 18-009 authorizing execution of a contract for the Terminal Expansion – Proposed Utility Improvements Project with Andrews Paving, Gainesville, FL. Mr. Dedenbach seconded the motion. A roll-call vote followed: Dr. Norton – aye, Mr. Breeze – aye, Mr. Dedenbach – aye, Mr. Johnson – aye and Mr. Page – aye. Motion passed 5-0.

FAA AIP Grant Application and Acceptance – Resolution 18-010 Mr. Penksa stated that this resolution is for approval to submit a grant application in the amount of $688,799.00 to the FAA to fund 90% of the Terminal Expansion Utility Improvements project and to execute the grant when it is received contingent on review by the Attorney for the Authority. He stated that total costs are expected to be approximately $743,110.00 which includes the Andrews Paving contract, GRU permitting fees, construction phase services and administrative costs.

Dr. Norton moved to adopt Resolution 18-010 approving a grant application to the Department of Transportation, Federal Aviation Administration on behalf of GACRAA to fund a Terminal Utilities Project to support the anticipated terminal expansion. Mr. Breeze seconded the

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motion. A roll-call vote followed: Mr. Breeze – aye, Mr. Dedenbach – aye, Mr. Johnson – aye, Dr. Norton – aye and Mr. Page – aye. Motion passed 5-0.

Proposed Driving Range Lease – Resolution 18-011 Mr. Penksa reported that staff was approached by Amazon.com Services, Inc. to locate a package distribution facility on the Airport. He stated that Amazon is interested in leasing the existing driving range for a temporary facility. He noted that the Finance, Audit & Operations Committee recommends leasing the driving range and pursuing road repair and improvements and recommends adoption of Resolution # 18-011

Mr. Johnson moved to adopt Resolution 18-011 authorizing execution of a lease agreement for the paved area known as the “Driving Range” adjacent to NE 52nd Drive at Gainesville Regional Airport with Amazon. Mr. Dedenbach seconded the motion. A roll-call vote followed: Mr. Dedenbach – aye, Mr. Johnson – aye, Dr. Norton – aye, Mr. Breeze – aye and Mr. Page – aye. Motion passed 5-0.

FDOT JPA # 434921-1-94-19 –Design & Construction Bulk Aircraft Storage Hangar and the Repair and Rehabilitation of GA Facilities– Resolution 18-012 Mr. Penksa reported that this FDOT grant is the first of three that are anticipated for the design and construction of a bulk aircraft storage hangar and the repair and rehabilitation of several GA facilities. He stated that this first grant installment is for $400,000 and that staff anticipates receiving supplemental grants of $500,000 per year in FY2020 and FY2021.

Dr. Norton moved to adopt Resolution 18-012 accepting a Joint Participation Agreement # 434921-1-94-19 from the Florida Department of Transportation for the Design and Construction of bulk aircraft storage hangar and the repair and rehabilitation of GA hangar facilities at Gainesville Regional Airport. Mr. Dedenbach seconded the motion. A roll-call vote followed: Mr. Johnson – aye, Dr. Norton – aye, Mr. Breeze – aye, Mr. Dedenbach – aye and Mr. Page – aye. Motion passed 5-0. Tenant Reports University Air Center representative Karen Collins reported that UAC’s maintenance department is busy and the company plans to hire A&P mechanics and flight instructions.

Attendance Mr. Penksa reported that Dr. Norton submitted a letter to staff to ask for the Board’s approval of his recent consecutive absences from monthly meetings.

Mr. Johnson moved to accept the letter and forgive Dr. Norton’s absences. Mr. Breeze seconded the motion. Motion passed 4-0 with Dr. Norton abstaining.

Airport Authority Input - None

Adjournment At 5:12 p.m., there being no further business, the meeting was adjourned.

GACRAA Monthly Meeting ________________________________ _________________ Chair Date ________________________________ _________________ Secretary/Treasurer Date

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AIRPORT BUSINESS

1. Information Items

__________________________________________________________________

Project Summary

1. Gum Root Park Property Management MOU 3/22/18: The MOU document has been put on hold pending further interest from the City. Airport staff is working with city public works and planning staff on the best way forward to complete a timber sale / tree removal project. Staff is collecting information of the feasibility of a Special Use Permit allowing larger scale tree removal or application of a zoning change to allow silvicultural operation within the Airport Facility (AF District) by right.

2. Parking Lot Expansion Staff recommends beginning permitting and design of an approximately 150 space expansion of the existing paved parking lot. This interim expansion will occur in 3 separate areas and be constructed in individual phases so as to meet existing demand for overflow parking. FDOT funding for fifty percent (50%) of all design and construction costs is anticipated. A design task order has been submitted to GACRAA for approval.

11/19/15: A design Task Order with Avcon, Inc. was approved by GACRAA on October 22nd and subsequently by FDOT. Notice to Proceed with the design was issued on 11/16/15. A pre-design meeting is being scheduled for early December. 12/17/15: Survey of the construction areas is underway. A pre-design meeting with the consultant and staff was held on December 2nd. Several schemes for parking layout, entry and exit were discussed. The consultant will prepare 2-3 concepts for each expansion location by December 20th for consideration by GACRAA. Once a concept is approved, for design development, a “First-Step” meeting will be scheduled with the City of Gainesville. 01/21/16: A 15% drawing submittal showing various parking expansion options was sent by the consultant on January 13th. These are being reviewed by staff and a recommendation will be made to the Facilities and Planning Committee for further development. 02/25/16: The consultant presented conceptual drawings illustrating the three phases of this project to the Facilities and Planning Committee at its meeting on February 9, 2016. It was the consensus of the committee to continue with the parking expansion design plans as described. 03/24/16: Design work of the concepts chosen by GACRAA continues. A 60% set of drawings should be completed the week of April 21. After review by GACRAA staff, a First Step meeting will be scheduled with the City of Gainesville. 04/28/16: A First Step meeting with City and GRU staff was held on April 11th to discuss the project scope, city permit requirements and process. The consultant will work toward submitting a site plan permit. A separate permitting meeting is expected with GRU to discuss utility requirements in more detail. A separate meeting with the City’s arborist and our landscape architect is also planned. 05/26/16: A neighborhood workshop, as required by the City, has been scheduled for Tuesday, May 24, 2016 at 6:00 p.m. Property owners near the airport have been notified in accordance with city code. The site plan permit application is scheduled to be submitted to the City in early June.

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06/23/16: The consultant is working on the grading and site drainage plan. They expect to be able to submit an application for site plan permit to the city for its July plan review cycle. The site lighting plan and photo metrics are complete. 07/28/16: Design work continues. Some underground storm water storage (exfiltration) will be required due to available space for storm water. A meeting with the consultant and landscape architect was held on 7/25/16. 08/25/16: The site plan application and preliminary drawing set were submitted to the city for their August evaluation cycle. Staff is awaiting city comments. 09/29/16: GACRAA’s consultant and staff are still addressing new comments from the City related to the site plan permitting as of 9/26/16. GACRAA consideration of the site plan permit application and City comments is scheduled for an advertised Public Hearing on 9/29/16. 10/27/16: The consultant is awaiting additional comments on resolving a PVC waterline within the expansion area and comments to the electrical drawings. The consultant is preparing permit applications to the SJRWMD regarding the proposed storm water design. The consultant and staff are also considering some value engineering options to lower the estimated cost per space. 11/17/16: GRU received additional survey and depth verification of the existing waterline and force main. Survey will occur the week of November 14th. Final bid drawings will be prepared upon drawing approval by GRU. 12/15/16: Final drawings are being completed for bid advertisement in early January of 2017. 01/26/17: Drawing approval by GRU was finally received on January 17, 2017. Final bid documents are underway. Bid advertisements are scheduled to be released on January 29, 2017. A 45-day bid period is planned. 02/23/17: A mandatory pre-bid meeting was held on February 16, 2017. The meeting was well attended; approximately 10 general contractors were in attendance. Bid opening is scheduled for March 7, 2017. 03/30/17: Bids were opened on March 14, 2017. A total of 5 bids were received. The low bidder was within the engineer’s final estimate. Staff has prepared an award recommendation for GACRAA to consider.

04/27/17: Staff held a meeting with the contractor on April 13. The contractor has agreed to hold his bid prices for Bid Schedule A until July 11, 2017 (120 days from bid). A Notice of Award has been issued for Bid Schedules B, C and Add Alternate # 2. Notice to Proceed is expected to be issued by mid-May. 05/25/17: Staff now recommends award of Bid Schedule A and Add Alternate # 1. Please listen to the report in Agenda Item # 3 of today’s agenda. 06/22/17: Contract documents have been sent to the contractor for execution. A pre-construction meeting to discuss project administration procedures, quality control, safety and phasing, etc. has been scheduled for June 22, 2017. 07/27/17: Work is scheduled to begin on Phase A (south lot) on August 7, 2017. Waterline replacement and switch over must be completed first. GRU waterline permits are in-hand. Most of the equipment for the conversion of the employee lot to a paid lot is on-site. Construction of a new concrete island, signage, fiber optics and electrical work are being arranged.

08/17/17: Mobilization of materials and equipment has begun. Switchover valves for a new water line is scheduled to be installed by GRU on August 15-16 during overnight hours to avoid terminal disruptions. Water will be shut-off for approximately 3 hours.

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09/28/17: Work continues on lowering electric/fiber optic lines in construction area and installing new utilities. Project has been delayed due to permit changes and weather (Hurricane). Construction materials continue to be staged at the site. Conversion of the paved employee lot to overflow passenger parking is underway. Self-pay equipment is being installed week of 9/25/17. New signage will also be installed week of 9/25/17 and 10/1/17. 10/26/17: All underground drainage and lighting circuits and utilities have been installed in the south lot area (Bid Schedule A Area). Final grading in preparation for lime rock base and paving is underway. Installation of drainage lines serving north lot (Bid Schedule B area) will begin week of October 22nd. All phase south lot (A) work is to be completed before the temporary north lot (B) parking area is disturbed. 11/16/17: Installation of drainage structures to serve Bid Schedule B area is underway. Night time road closures to accommodate drainage crossings are being coordinated with the contractor. Expansion of detention pond to accommodate areas A and B is underway. Installation of curbing and forming sidewalks in area A is underway. Some unacceptable soils in area A have been removed and replaced in preparation for lime rock base. The employee lot and adjacent grass overflow lot are now available to passengers. All equipment and basic signage are installed and the lot is open for business. Some tweaking of signage remains and a small rain shelter at the pay machine must be delivered. However, the lot is functional and being utilized during heavy periods. A temporary employee parking area has been established. Improvements to the area are planned including a security light pole to replace a portable lighting unite and some sidewalk and cross walk improvements. Abatement of employee parking fees while parked in the temporary lot are proposed. A permanent employee lot in the same general area is provided for in the Airport Master Plan. Fresh construction cost estimates will be prepared for planning purposes. 12/14/17: Paving of Phase I (Bid Schedule A) parking area should now occur the week of 12/11/17, weather permitting. Striping will occur about 14 days later. Installation of underground drainage pipe serving Phase II (Bid Schedule B) continues. All pipe road crossings have been installed and paving of crossings will occur the week of 12/11/17. 01/25/18: The Phase I parking area was opened for customers on January 9, 2018. Some electrical work remains and will be completed within 2 weeks. Removal of staging materials and final clean-up will occur when Phase II is near completion. All drainage structures for Phase II have been installed along with all underground electrical conduits. A planned 1-day – 2-day shutdown the long term east entrance is scheduled for 1/22-123. No significant operational impacts are expected. Excavation and preparation of the sub-base continues. Final completion is expected in April. 02/22/18: The sub-base has been prepared for placing of lime rock base in preparation for paving. Concrete curb and sidewalks have been installed. Grading of landscaped areas is underway. 03/22/18: All paving is complete in the south lot (Area B). Lot landscaping and sodding are complete. Final electrical connections for lighting and installation of barrier gate remains as well as pavement striping. Sodding and landscaping of the storm water basin will begin the week of March 19th. Striping is scheduled for the week of April 2nd to allow for pavement curing. New signage will be install by Airport staff and the lot is expected to open in middle to late April.

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04/26/18: The lot is open as scheduled. All striping was completed. An additional safety loop detector needs to be installed for the exit gate arm to go into operation. Internal manual gate must also be installed. Additional sodding is also underway. New signage is expected to be delivered the week of April 22nd and will be installed by Airport staff. A final inspection walk-through is scheduled for April 26th. Barring any unexpected complications, the punch list is expected to be completed prior to the next GACRAA meeting and this item will be removed from the project list. 06/28/18: The contractor has been back to address the remaining punch list items. One baffle for a storm water structure is on backorder and will be replaced when it arrives. One small area of re-sodding remains and will be taken care of soon. 07/26/18: The contractor is assembling required closeout documents and a closeout package will be sent to the FDOT. The project will be removed from the Information Items.

3. Terminal Gate Area Expansion and Miscellaneous Improvements 03/24/16: A recommendation for consultant selection has been sent by staff to GACRAA for its consideration on March 24, 2016. The PFC program for the project has been previously approved. FAA AIP funding is pending but programming of funds is anticipated over the next several years. Staff will meet with TSA staff in Jacksonville on March 30th to discuss future TSA funding of the proposed in-line baggage system. 04/28/16: Staff met with the TSA Federal Security Director to talk about funding and design coordination of the mini-inline screening system. Staff is awaiting a design proposal from the selected (tentatively) consultant. Staff continues to provide project information to the FAA to support the grant application request by June 7th. A draft task order for design is expected to be submitted to GACRAA for tentative approval in June. An FAA grant application will be promptly submitted upon GACRAA approval. The project will require FAA approval for discretionary funds. By code, GACRAA will act as the Development Review Board on the project. 05/26/16: Staff is awaiting the draft proposal from AECOM. In the meantime, staff has directed C&S Companies, Inc. to prepare an Independent Fee Estimate as required by FAA. The IFE and the consultants draft proposal are expected by the first week of June. 06/23/16: Staff continues to work with the consultant to fine tune the scope and project expectations, and to negotiate an efficient design proposal. A FY16 project will be dependent upon FAA approval of the final design proposal and available FY16 AIP discretionary funds. 07/28/16: The application for FAA grant funds to begin design was submitted on July 7, 2016. Staff is monitoring the progress of the application. A decision on availability of FAA funds is expected by mid-August. Staff is also working on a proposal for updated cost estimates of proposed improvements for planning purposes. 08/25/16: The FAA is still evaluating the grant request and available funding. City acceptance of the anticipated grant offer is on the Commission’s September 1 agenda. Staff has been in close coordination with city staff. 10/27/16: The draft engineering agreement has been sent to the FAA for review. Upon FAA approval, the document will be submitted to the GACRAA Facilities and Planning Committee and to the full Board for action. 11/17/16: The draft engineering agreement has been approved by FAA and GACRAA’s Facilities and Planning Committee recommends award to the full GACRAA Board.

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12/15/16: The GACRAA Board approved a contract with AECOM for Terminal Phase I design work. The contract has been executed. The design kick-off meeting is scheduled for January 10, 2017. The design is expected to be completed by early 2018. 01/26/17: The design kickoff meeting was held on January 10, 2017. FDOT, the consultant and staff were in attendance. FAA representatives were not able to attend. The project goals, project budget and administrative procedures were discussed. Minutes of the meeting will be distributed to stakeholders. 02/23/17: Extensive survey of the terminal area has been underway. Some preliminary work on the TSA screening area has begun. The goal is to accommodate a second screening lane as soon as one is authorized by TSA. 03/30/17: Initial concept sketches from the architect are expected by March 31, 2017. Work continues with the consultant and TSA to configure a possible second screening lane within the existing TSA space. 04/27/17: A design meeting with the consultant to discuss various layout concepts and review passenger load calculations was held on March 28, 2017. Staff provided various comments and design goals to the consultant for further development. A second set of concepts of the gate area and additional sterile restrooms was provided for comment on April 21. These are being reviewed by staff. 05/25/17: Work on the final concept drawing continues. Revised drawings are expected by mid-June. 07/27/17: The concept drawings are completed and the concept report has been finalized. A pre-design meeting on new waterline service from Waldo Road as well as partial sewer line replacement was held with the consultants on July 18. Design work is underway.

08/17/17: 15% design report is complete and is being reviewed. It is in compliance with previous design concepts approved by GACRAA. An update of the design progress will be presented to the Facilities and Planning Committee by early September. 09/28/17: 15% design report was reviewed by staff along with cost estimates and presented to the GACRAA Facilities and Planning Committee. Further development of the 15% design will continue along with utility (sewer and water) design to serve the expansion and replace a failing sewer line on the west side of the building. 100% design drawings are to be completed in the first quarter of 2018. 10/26/17: A meeting with the design team was held on October 3rd to finalize the 15% design drawings for further development and discuss HVAC needs in further detail. Design work continues. 11/16/17: Staff is reviewing the 30% design drawings. A design meeting with the consultant to address any comments on the 30% design will be held on November 15th. A progress report to the GACRAA Facilities & Planning Committee will follow. Initial drawings for the new waterline from Waldo Road have also been received and will be reviewed by staff. Bidding of the waterline work is expected by June 1, 2018 in time for an FAA Grant application by the end of June. 12/14/17: The consultant is working on revising the 30% design drawings for resubmission based on staff comments. 01/25/18: Work continues on evaluation of the existing terminal HVAC system and the best course of action for conditioning the new space while making improvements to the existing system where possible. The goal is to increase efficiency, reduce noise and extend the life

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of the existing HVAC infrastructure under the project where possible. The design team continues to make floor plan tweaks to improve efficiencies. 02/22/18: An evaluation of the existing HVAC system has been completed and report issued. The report includes recommendations on which system components to replace as part of the terminal expansion project and estimated cost. A field survey of the existing roof was completed. Roof replacement is included in the project scope of work. The draft floor plan continues to be refined with the aim of right sizing the expansion for reasonable growth including all need spaces and limiting construction cost. 05/24/18: The floor plan has been finalized and work continues on the development of construction documents (90% drawings). The bid documents for the utility phase of the project (water and sewer) are complete. The utility work will be advertised for bid on May 20, 2018. The public bid opening is scheduled for Wednesday, June 20, 2018. The results and bid recommendation will be submitted to GACRAA for action at its June 29, 2018 meeting. It is anticipated an FAA Grant Application for utility construction will be submitted by July 5, 2018. 06/28/18: Work continues on the building design. A tentative award for construction of utility improvements has been placed on the agenda for consideration. 07/26/18: Final design work continues as the underground utility portion of the work (Phase I) has been tentatively awarded to Andrews Paving of Gainesville, FL. FAA announced approval of a grant for Phase I. GACRAA has accepted a pending grant at its June meeting. Grant acceptance by the City will tentatively be considered at the City Commission’s August 2, 2018 meeting.

4. Airfield Beacon Replacement and Relocation 04/27/17: The site analysis has been completed. The consultant has completed the survey and soils testing of the proposed location and the tower, foundation and electrical design are underway. The project is expected to be bid in June for FAA grant application in early July.

05/25/17: The project documents were completed by May 15, 2017. The project has been advertised for bid. The bid opening date is June 14, 2017. A non-mandatory pre-bid meeting with contractors has been scheduled for May 24, 2017. If bidding is successful, staff will submit an award recommendation to GACRAA at the June 22, 2017 Authority Board meeting. An application for funding will be submitted to the FAA promptly thereafter. 06/22/17: Only one bid was received prior to the deadline. The bid was deemed non-responsive. A follow-up bid opening has been advertised for June 30, 2017. Upon acceptance of bids, a final FAA application will be submitted by mid-July. 07/27/17: The Federal Grant Application was submitted on July 7. A Grant Offer from the FAA was received on July 19th. The award is identical to the amount previously approved and accepted by GACRAA. The award must now be accepted by the City of Gainesville. The award acceptance has been submitted to the city for inclusion in their August 3, 2017 agenda. 08/17/17: The City Commission approved and executed the grant agreement at its meeting on August 3, 2017. The agreement has been fully executed and returned to the FAA. Contract documents will be forward to the contactor, TCA Electrical, for signature and arrangement of bonds with a pre-construction meeting with the contractor to be scheduled in September. Notice to proceed is expected in October.

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10/26/17: A pre-construction meeting with the contractor, TCA Electrical, and the consultant was held on October 11th. Safety and phasing of the project and project schedule were discussed. A Notice to Proceed was issued effective October 11th. There will be a hold during the project to allow for fabrication and delivery of the tower, which are outside of the contractor’s control. 01/25/18: Work on the tower foundation began the week of January 15, 2018. Application is being submitted for a new electrical service the week of 1/22/18. Once the electric service is installed, communications infrastructure from the former ARFF building will be relocated to serve the new beacon. 02/22/18: Work continues on the completion of the electric service and control panel for the beacon. Staff is awaiting a proposal to relocated existing fiber optic lines away from the existing fire station to facilitate future development of the site. The beacon tower is still in fabrication. 03/22/18: The new beacon electric service has been completed an approved by GRU. The beacon tower has been delivered to the site and preparations are being made for erection. Conduit for relocation of the fiber optic cables for controls has been installed. Relocation of all fiber optics from the previous ARFF facility is being coordinated. 4/26/18: Fiber optic lines and fiber optic controls are being installed the week of April 22nd. The tower is scheduled for erection tentatively the week of May 8th. The existing beacon tower will then be removed as soon as the new beacon is in operation. 05/24/18: The new beacon is operational and the old beacon has been removed. The project walk-through was held on May 10th and a preliminary punch list is being prepared. Final documents for grant close-out are being assembled.

5. General Aviation Hangars Rehabilitation and Improvement Project Improvements to up to 9 general aviation hangars are planned. A Request for Qualifications (RFQ) for professional services on the project has been issued. Proposals are due March 30, 2018. FDOT funding for the project is pending. 05/24/18: A tentative award has been recommended to GACRAA. Please listen to staff report and review the materials in the agenda. Award is subject to successful negotiation of a consulting agreement and issuance of an FDOT grant. Grant issuance is expected in July. If negotiations are successful, staff anticipates submitting a consulting agreement to GACRAA for approval in June. 06/28/18: A project scoping meeting was held with the selected consultant on June 18th. The consultant is in the process of applying for access badges to the site and for detailed inspections of the buildings. After the inspections, an engineering contract proposal will be developed for evaluation and negotiation by staff. Staff anticipates the proposal will be submitted to GACRAA and the FDOT for approval by the end of July.

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Aug

Sep

Oct

Nov

Dec

2018

36,052

34,689

40,811

39,556

42,856

36,979

2017

34,364

33,466

39,139

36,894

40,366

36,911

33,666

35,397

33,865

42,928

41,173

37,078

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

45,000

50,000

Number of Passengers

Pass

enge

r Tra

ffic

by M

onth

June

201

8

Page 14


Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

2018

17,722

17,376

20,253

20,243

21,896

18,733

2017

17,188

16,659

19,586

18,883

20,254

18,732

16,693

17,474

16,902

21,465

20,596

19,066

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

20,000

22,000

24,000

Number of Enplaned Passengers(Including Charters)

Enpl

anem

ents

by

Mon

thIn

clud

ing

Cha

rter

sJu

ne 2

018

Page 15


Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

2018

17,721

17,386

20,253

20,240

21,893

18,724

2017

17,188

16,656

19,585

18,880

20,254

18,732

16,693

17,474

16,554

21,457

20,244

19,060

0

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

20,000

22,000

24,000

Number of Enplaned Passengers Excluding ChartersEn

plan

emen

ts b

y M

onth

Excl

udin

g C

hart

ers

June

201

8

Page 16


Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

2014

15,803

13,987

18,077

17,501

19,337

17,634

17,089

17,202

17,219

19,884

20,058

17,893

2015

16,641

16,432

18,016

19,113

20,404

17,850

17,655

17,124

16,565

19,535

19,076

18,562

2016

16,772

15,864

18,533

18,505

19,281

16,837

15,577

15,832

17,262

18,877

19,830

17,620

2017

17,188

16,656

19,585

18,880

20,254

18,732

16,693

17,474

16,554

21,457

20,244

19,060

2018

17,721

17,386

20,253

20,240

21,893

18,724

0

5,000

10,000

15,000

20,000

25,000

Number of Enplaned Passengers Excluding Charters

Enpl

anem

ents

-Ex

clud

ing

Cha

rter

s by

Mon

th fo

r Yea

rs 2

014

-201

8Ju

ne 2

018

Page 17


Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

June

2013

‐201

432

,622

34,040

29,967

36,067

34,616

34,322

32,476

28,502

36,917

34,842

37,766

34,714

2014

‐201

533

,952

35,377

33,969

39,871

39,612

35,332

33,284

32,541

36,538

37,763

39,835

35,411

2015

‐201

635

,133

35,245

33,074

39,045

38,128

36,109

33,463

31,721

37,701

36,391

38,052

33,358

2016

‐201

731

,178

32,490

34,317

38,084

39,473

34,559

34,364

33,466

39,139

36,894

40,366

36,911

2017

‐201

833

,666

35,397

33,865

42,928

41,173

37,078

36,052

34,689

40,811

39,556

42,850

36,979

0

5,00

0

10,000

15,000

20,000

25,000

30,000

35,000

40,000

45,000

50,000

Number of PassengersGaine

sville Re

gion

al Airp

ort

5‐Year R

ollin

g 12

‐Mon

th Passeng

ers

Enplan

ed and

Dep

lane

d

2013

‐201

420

14‐201

520

15‐201

620

16‐201

720

17‐201

8

Page 18


Page 19


Page 20


AIRPORT BUSINESS

2. Finance Report __________________________________________________________________

An update on the GACRAA budget and a comparison with actual revenue and expenditures will be provided. Financial Statement of Operations for the Month Ending June 30, 2018:

Total Revenue for the Month $598,269.20 Total Revenue Budgeted 526,273.59 Revenue Over (Under) Budget $71,995.61 Total Expense for the Month $386,291.23 Total Expense Budgeted 432,635.18 Expense Over (Under) Budget ($46,343.95) Year to Date Income (Loss) Before Depreciation Actual $1,419,738.04 Budget 825,618.80 YTD Ahead of Budget $594,119.24

Recommendation: Listen to the report and give any applicable comment.

Page 21


Page 22


Page 23


Page 24


Page 25


TENANT REPORT

1. University Air Center

AIRPORT AUTHORITY INPUT

AIRPORT AUTHORITY ATTENDANCE

ADJOURNMENT

NOTE: If any person decides to appeal any decision made by the Airport Authority, with respect to any matters considered at a public meeting, they will need a record of the proceedings and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Persons with disabilities who require assistance to participate in the meeting are requested to notify the Airport’s Administrative Manager at (352) 373-0249 at least 48 hours in advance, so that their needs may be accommodated.

Page 26


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Page 27


GUIDELINES FOR ADDRESSING THE GAINESVILLE - ALACHUA COUNTY REGIONAL AIRPORT AUTHORITY

(GACRAA) GAINESVILLE, FL

The GACRAA invites and encourages participation by petitioners and members of the public. This may be done by appearing at GACRAA meetings and meetings of GACRAA Committees. A. REQUEST TO ADDRESS GACRAA (Being placed on the printed agenda for monthly meeting)

1. Call the Chief Executive Officer’s office no later than 4:00 PM ten (10) days prior to the monthly meeting.

2. Provide the following information to the office:

a. name, address, and occupation;

b. persons, group, or interest represented;

c. general subject of request; and

d. action sought by GACRAA

3. Routinely, the monthly meetings begin at 4:00 PM; locations may vary.

4. At the appropriate time on the agenda, the Chairman will recognize the citizen wishing to address GACRAA.

5. After being recognized, the citizen should step up to the microphone on the lectern, unless otherwise indicated by the presiding officer, and give his/her name and address in an audible tone of voice.

B. ADDRESSING GACRAA (If not on the printed agenda)

1. A citizen may ask to be recognized under the category CITIZEN INPUT - NON-AGENDA ITEM.

2. See 5 above.

Or 1. A citizen may ask to be recognized to speak on a particular topic that is under

discussion.

2. See 5 above.

Page 28


C. ADDRESSING GACRAA COMMITTEES

1. The following are sources to determine where and when GACRAA meetings will be held:

a. Airport Administration Office (352) 373-0249;

b. Website: www.flygainesville.com

2. A citizen may ask to be recognized by the Chairman of the Committee to speak on the topic under discussion.

D. ADDRESSING GACRAA: All remarks shall be addressed to GACRAA as a body and not to any member thereof. No person other than a member of GACRAA and the person having the floor shall be permitted to enter into any discussion, either directly or through a member of GACRAA, without permission of the presiding officer. No question shall be asked except through the presiding officer. Persons with disabilities who require assistance to participate in the meeting are requested to notify the Airport’s Communications Manager at 352-373-0249 at least 48 hours in advance, so their needs can be accommodated.

Page 29


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