17-93 GARRISON DIVERSION CONSERVANCY DISTRICT EXECUTIVE COMMITTEE Garrison Diversion Conservancy District Carrington, North Dakota September 7, 2017 A meeting of the Executive Committee of the Garrison Diversion Conservancy District was held at the Garrison Diversion Conservancy District, Carrington, North Dakota, on September 7, 2017. The meeting was called to order by Chairman Royse at 11 a.m. DIRECTORS PRESENT Chairman Ken Royse Second Vice Chairman Ken Vein Director Dave Anderson Director Jay Anderson Director Cliff Hanretty Director Kelly Klosterman Director Bill Krivarchka Director Mike Tweed DIRECTORS ABSENT Vice Chairman Alan Walter OTHERS PRESENT Staff members of the Garrison Diversion Conservancy District were present along with others. A copy of the registration sheet is attached to these minutes as Annex I. The meeting was recorded to assist with compilation of the minutes. READING OF THE MINUTES Motion by Director Jay Anderson to approve the June 8, 2017, Executive Committee minutes as distributed. Second by Director Krivarchka. Upon voice vote, motion carried. FINANCIAL REPORT Financial Statements - - Merri Mooridian, Administrative Officer, Garrison Diversion, referred to and reviewed the financial statements for the period of January 1, 2017, through August 31, 2017. Copies of the financial statements are attached to these minutes as Annex II. Revenues through May 31 are broken out as follows: General Fund $4,352,535; Operations and Maintenance $3,075,989; MR&I $3,330,828; Red River Valley Water Supply Project $6,973,228 and Irrigation Fund $269,629. Expenditures were: General Fund $1,940,803; Operations and Maintenance $3,233,466; MR&I $3,330,819; Red River Valley Water Supply Project $5,959,210 and Irrigation Fund $382,035.
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17-93
GARRISON DIVERSION CONSERVANCY DISTRICT
EXECUTIVE COMMITTEE
Garrison Diversion Conservancy District Carrington, North Dakota
September 7, 2017
A meeting of the Executive Committee of the Garrison Diversion Conservancy District was held at the Garrison Diversion Conservancy District, Carrington, North Dakota, on September 7, 2017. The meeting was called to order by Chairman Royse at 11 a.m. DIRECTORS PRESENT Chairman Ken Royse Second Vice Chairman Ken Vein Director Dave Anderson Director Jay Anderson Director Cliff Hanretty Director Kelly Klosterman Director Bill Krivarchka Director Mike Tweed DIRECTORS ABSENT Vice Chairman Alan Walter OTHERS PRESENT Staff members of the Garrison Diversion Conservancy District were present along with others. A copy of the registration sheet is attached to these minutes as Annex I. The meeting was recorded to assist with compilation of the minutes. READING OF THE MINUTES Motion by Director Jay Anderson to approve the June 8, 2017, Executive Committee minutes as distributed. Second by Director Krivarchka. Upon voice vote, motion carried. FINANCIAL REPORT Financial Statements - - Merri Mooridian, Administrative Officer, Garrison Diversion, referred to and reviewed the financial statements for the period of January 1, 2017, through August 31, 2017. Copies of the financial statements are attached to these minutes as Annex II. Revenues through May 31 are broken out as follows: General Fund $4,352,535; Operations and Maintenance $3,075,989; MR&I $3,330,828; Red River Valley Water Supply Project $6,973,228 and Irrigation Fund $269,629.
Expenditures were: General Fund $1,940,803; Operations and Maintenance $3,233,466; MR&I $3,330,819; Red River Valley Water Supply Project $5,959,210 and Irrigation Fund $382,035.
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Income through August is $17,950,596 with expenditures of $14,846,333. Garrison Diversion reserve accounts total $5,712,871. The balance of funds held at Bremer Bank is $6,209,939, Bank of North Dakota is $9,176,103 and Farm Credit Services is $1,000. Motion by Director Hanretty to accept the financial statements for the period of January 1, 2017, through August 31, 2017. Second by Director D. Anderson. Upon roll call vote, the following directors voted aye: D. Anderson, J. Anderson, Hanretty, Klosterman, Krivarchka, Royse, Tweed and Vein. Those voting nay: none. Directors absent and not voting: Walter. Motion carried. Budget Revisions - - Ms. Mooridian referred to the Budget Revisions (Rv1) and reviewed the 2017 budget revisions by category. A copy of the budget revisions are attached to these minutes as Annex III. Motion by Director Klosterman to approve the following 2017 budget revisions: Income: O&M Fund $7,856,117 Expenses: General Fund Administration Postage, decrease of $6,000 Public Education NWRA Presidency-Dave Koland, increase of $6,000 Conferences/Sponsorships, decrease of $3,000 Miscellaneous, decrease of $6,000
Professional Services Odney, decrease of $26,000 RRVWSP Development, Technical Support/LAWA Engineering, increase of $20,000 Meeting, Misc Exp, increase of $6,000 GDU O&M Fund
Salaries & Benefits Salaries, decrease of $148,000 Benefits, decrease of $17,000
Travel, decrease of $12,000 Training, decrease of $1,700
Contracted Services (Eng/Survey), increase of $124,000 Supplies, decrease of $48,000 Equipment Purchases, increase of $4,028,000 Equipment Rental, decrease of $4,000 Equipment Maintenance, decrease of $4,000 Safety, increase of $2,200 Miscellaneous, increase of $2,500 Materials, decrease of $17,000
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Second by Second Vice Chairman Ken Vein. Upon roll call vote, the following directors voted aye: D. Anderson, J. Anderson, Hanretty, Klosterman, Krivarchka, Royse, Tweed and Vein. Those voting nay: none. Directors absent and not voting: Walter. Motion carried. Budget Timeline - - Ms. Mooridian referred to and reviewed the Budget Timeline used for budget preparation. This is provided for the board’s information. WATER CONFERENCE Kimberly Cook, Communications Director, Garrison Diversion, referred to the copy of the save the date for Garrison Diversion’s Water Conference taking place on November 7, 2017, at the Fargo Holiday Inn. This year’s conference will focus on the Red River Valley Water Supply Project (RRVWSP). Marketing pieces and invitations are being prepared. The agenda is also being finalized. An additional event this year is a social to be held the night before the conference. MR&I PROGRAM UPDATE Construction Report - - Duane DeKrey, Secretary, referred to the MR&I construction report dated August 31, 2017. MR&I expenditures through August are $3,187,295. Remaining approved federal MR&I funds are $4,846,087. A copy of the report is attached to these minutes as Annex IV. Cost Price Analysis Update - - Discussions are ongoing with Reclamation on cost price analysis, and changes are being made in this process for the MR&I projects waiting on funding. Reclamation will have more on this under their report. Project Cost Assumption - - Secretary DeKrey referred to a copy of the letter prepared by Garrison Diversion and mailed to the systems approved but waiting for funding. The letter states that Reclamation has not added the project to their scope of work for the cooperative agreement. As long as federal requirements are met, the system may move forward at their own risk. If the system agrees, the letter must be signed and returned to Garrison Diversion. These letters were mailed to the systems at the end of June, and four of the project sponsors have signed and returned their letters. South Central Regional Water District - - Secretary DeKrey referred to a letter from South Central Regional Water District (SCRWD) requesting a transfer of remaining unused funds from previous phases of their project to phase five. He and Ms. Mooridian met with the State Water Commission on September 6 and were not in agreement on the amount of funds remaining. He suggested the committee delay any action on this until the October board meeting. Motion by Second Vice Chairman Vein to delay the request from South Central Regional Water District to transfer unused project funds until the October board meeting. Second by Director J. Anderson. Upon roll call vote, the following directors voted aye: D. Anderson, J. Anderson, Hanretty, Klosterman, Krivarchka, Royse, Tweed and Vein. Those voting nay: none. Directors absent and not voting: Walter. Motion carried.
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MCCLUSKY CANAL UPDATE Operation & Maintenance 2017 Work Plan & Budget Kip Kovar, Engineer, Garrison Diversion, commented that the last time the committee met, the 2017 O&M Work Plan and Budget had not been approved, and Garrison Diversion was using general fund money to pay O&M expenses. He is happy to report that the work plan and budget have since been approved and funding has been received. He referred to a copy of Reclamation’s letter dated July 31 included in the meeting materials that explains their reasons for delay, a copy which is attached to these minutes as Annex V. Slide Repair Construction Cooperative Agreement Mr. Kovar stated that Garrison Diversion submitted the Five-Year Construction Cooperative Agreement for the McClusky Canal slide repair work last spring. We are now waiting on Reclamation to approve that agreement so construction can begin on the slide work. Mr. Kovar added that a new Five-Year O&M Agreement will also need to be submitted. Livestock Watering Mr. Kovar reported that Reclamation’s Bismarck office received a request from a farmer along the McClusky Canal for an emergency water supply for livestock watering from the canal, which was approved. This was all handled within a couple of weeks, and he wanted to make everyone aware that the O&M program was able to help someone out in a time of need. Irrigation Mile Marker 15 Irrigation Project Mr. Kovar informed the committee that the Mile Marker 15 Irrigation Project is located southeast of Turtle Lake and is now up and running. It consists of approximately 550 acres. Photographs of the project were shared with the committee. Mile Marker 42 Irrigation Project Mr. Kovar referred to the copy of the cost share request that Garrison Diversion submitted to the State Water Commission for the Mile Marker 42L Irrigation Project. It is a 1,400-1,500 acre project located at the southern end of the McClusky Canal. The cost share was approved for approximately $940,000. The next step in the project is to begin final design and to start work with Capital Electric for three-phase power. BUREAU OF RECLAMATION REPORT Arden Freitag, Area Manager, Dakotas Area Office, Bureau of Reclamation, introduced Joe Hall, new Deputy Area Manager at the Bismarck office. Mr. Freitag referred to Reclamation’s written summary of activities dated September 7, 2017, and provided highlights on Reclamation’s ongoing projects. A copy is attached to these minutes as Annex VI.
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Budget - - Mr. Freitag reported that Congress is looking at a three-month continuing resolution, which would mean the middle of December. NAWS - - The court has issued a summary judgement on the NAWS lawsuit and also lifted the injunction on construction. Any appeal must be filed by October 9, 2017. Reclamation, GDCD and the State Water Commission have formed a design team to oversee the design of the biota water treatment plant (WTP). Central ND Water Supply - - Reclamation has completed a Draft Environmental Assessment (EA) for water and power contracts for the Central ND Water Supply. This was prepared as a result of Garrison Diversion’s request for a water service contract and project pumping power to withdraw up to 20 cubic feet per second of water from the McClusky Canal to serve central North Dakota. Reclamation will use this EA to evaluate the environmental impacts associated with the issuance of a water service contract and power contract. The draft EA was released for public comment on August 17, 2017, with the comment period ending September 22, 2017. CONSULTING SERVICES Chairman Royse said the reason that consulting services was included as a topic on today’s agenda is to make sure that Garrison Diversion is receiving the best possible service at the best price and to make sure state laws and procedures are being followed. The current engineering contract is with Black & Veatch. It is nearly ten years old and should be reviewed. Chairman Royse stated that the type of contract is a standard contract. Chairman Royse said no decisions need to be made today. It is a time for discussion as to how to move forward. Ms. Mooridian and Mr. Kovar explained the RFP process, the makeup of the selection committee, review of the fee structure and selection criteria used when Black & Veatch was hired as Garrison Diversion’s engineering firm. Secretary DeKrey added that it is important for the board, or at least the Executive Committee, to better understand the engineering contract and how it works especially with the RRVWSP ramping up. Motion by Director Tweed authorizing the general manager to form a committee to review the current engineering contract between Garrison Diversion and Black & Veatch. Second by Director J. Anderson. Following further discussion among the committee members, Chairman Royse called for a vote. Upon roll call vote, the following directors voted aye: D. Anderson, J. Anderson, Hanretty, Klosterman, Krivarchka, Royse and Tweed. Those voting nay: Vein. Absent and not voting: Walter. Motion carried. RED RIVER VALLEY WATER SUPPLY PROJECT Red River Valley Committee Update - - Director Jay Anderson, Chairman, Red River Valley Committee, reported on committee topics and the recommendations on task orders from the August 25 meeting.
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Work Plan Update - - Mr. Kovar referred to the RRVWSP Work Plan Update dated August 15 and reviewed the status on each of the approved task orders for preliminary design. A copy of the update is attached to these minutes as Annex VII. Mr. Kovar also described upcoming task orders and presented two new task orders under the final design phase for the committee’s approval. New Task Orders Final Pipeline Design 28-Mile Segment Mr. Kovar referred to and explained the Pipeline Design Task Order, which is for final design of an approximate 28-mile pipeline segment. The outcome will be bid documents ready for the bidding process on the 28-mile segment, which will set up approximately $150 million worth of construction. It does not include bidding fees. Bidding services will be addressed in an amendment. Chairman Royse asked if the task order provides the ability to do tunneling and trenchless work. Mr. Kovar said it provides the layout and the alignment of the pipeline that is needed before boring can be done.
Motion by Director D. Anderson to approve the task order for Final Pipeline Design on the 28-Mile Segment of the Red River Valley Water Supply Project in the amount of $3,840,000. Second by Second Vice Chairman Vein. Upon roll call vote, the following directors voted aye: D. Anderson, J. Anderson, Hanretty, Klosterman, Krivarchka, Royse, Tweed and Vein. Those voting nay: none. Absent and not voting: Walter. Motion carried. Geotechnical Investigation Mr. Kovar referred to and explained the Geotechnical Investigation Task Order, which focuses on the 28-mile segment and authorizes drilling of supplemental borings along the pipeline alignment and to complete laboratory testing of soil samples collected. The cost of this task order is $544,000. Motion by Second Vice Chairman Vein to approve the Geotechnical Investigation Task Order in the amount of $544,000. Second by Director Klosterman. Upon roll call vote, the following directors voted aye: D. Anderson, J. Anderson, Hanretty, Klosterman, Krivarchka, Royse, Tweed and Vein. Those voting nay: none. Absent and not voting: Walter. Motion carried. Planning Level Budget - - Ms. Mooridian explained that the committee will be seeing two Planning Level Budgets regarding the RRVWSP until the end of the year. 2015-2017 Budget Ms. Mooridian referred to the 2015-2017 planning level budget, which is basically for conceptual and preliminary design. There are just a few trailing expenses left to finish out in this budget before the end of the year. Ms. Mooridian stated that conceptual engineering is nearly complete. Expenses through August for conceptual engineering are $4.9 million. Preliminary expenses through August are $6.9 million. Administration, legal and financial expenses are $991,000. The total amount of
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expenses for conceptual and preliminary design are $12.8 million. A copy of the 2015-2017 budget is attached to these minutes as Annex VIII. 2017-2019 Budget Ms. Mooridian next referred to the 2017-2019 planning level budget, which shows that no funds have been expended. A work plan has been laid out based on the funding that was requested from the state legislature and included in HB1020. For preliminary design, there are three amendments to task orders approved for a total amount of $1.3 million. Final design includes upcoming task orders. Financial, administration and legal, as well as construction are also listed. The design and administration subtotal is $17 million, and the subtotal for construction is $13 million for a total of $30 million, which matches the appropriation in HB1020. A copy of the 2017-2017 budget is attached to these minutes as Annex IX. Proposed Lake Audubon Water Control Plan - - Secretary DeKrey reported that Garrison Diversion has prepared a letter requesting the Corps of Engineers extend the comment period on their Proposed Lake Audubon Water Control Plan, a copy which is attached to these minutes as Annex X. Secretary DeKrey also referred to the copies of the letters written to the Corps of Engineers, underscoring the economic impact to the state and the impact on irrigation. These are included in the meeting packets for the board’s information. NDSU Proposal Secretary DeKrey referred to a copy of a proposal received from NDSU to conduct an economic analysis on the impacts that would result from the Proposed Water Control Plan, a copy which is attached to these minutes as Annex XI. The objective of the research is to estimate on-farm and regional economic impacts of changes in irrigation water availability from Lake Audubon including: 1) on-farm returns to irrigated and non-irrigated crop production, existing and new investments in irrigation, and maintenance to existing irrigation systems under different water availability scenarios; 2) processor impacts – including regional potato processors and corn-ethanol refineries that source supplies from the region; and 3) regional economic impacts. The cost of the study is $82,506, and it should be completed in six months. The funds for the study will come out of the RRVWSP Fund. The LAWA Board has approved the study. Motion by Director Krivarchka to approve NDSU’s proposal to study the economic impacts of the changing irrigation water availability from Lake Audubon in the amount of $82,506. Second by Director J. Anderson. Upon roll call vote, the following directors voted aye: D. Anderson, J. Anderson, Hanretty, Klosterman, Krivarchka, Royse, Tweed and Vein. Those voting nay: none. Absent and not voting: Walter. Motion carried. Proposed Water Supply Rule - - Chairman Royse reported that the Corps of Engineers has received all of the comments on the Proposed Water Supply Rule, and he has heard nothing new happening at this point. Standing Rock Sioux Tribe - - Chairman Royse said there is some concern with the Standing Rock Sioux Tribe’s position on the RRVWSP. No official correspondence has been received, but there is a resolution that has been passed by the tribe expressing their concern with the
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project. They are concerned with diversions out of the Missouri River, lack of consultation regarding the project and the use of state money to build the project. TEAMBUILDING Second Vice Chairman Vein explained the teambuilding process that was approved by the board and the events that have taken place with the management team to date. Profile assessments were done on each member of the management team and the outcome was reviewed one-on-one and as a group. It has been a year since this was completed. The idea was to do this annually or as needed. The question now is whether or not to continue the teambuilding process. It was the consensus of the committee to wait and discuss this issue with the full board in October. GENERAL MANAGER’S REPORT GDU Facility Tour - - Secretary DeKrey reported that the first GDU facilities tour was held on August 31, which included a total of 14 people. The next tour is scheduled for September 14. Accounting Position - - Secretary DeKrey reported that Garrison Diversion has advertised for a new accounting person since the retirement of Marlene Smith. The application deadline is September 22. 2018 Meeting Dates A list of proposed 2018 Board and Executive Committee meeting dates was presented to the committee for their approval. The July meeting date will be acted upon at the full board in October in order to get the full board’s input on whether or not to hold the summer meeting in conjunction with the Water Resource Districts in Williston. Motion by Director Klosterman to approve the following 2018 Garrison Diversion meeting dates:
Board of Directors Executive Committee
January 11 & 12 March 8 April 5 & 6 June 7 October 11 & 12 September 6
December 14 Second by Director D. Anderson. Upon roll call vote, the following directors voted aye: D. Anderson, J. Anderson, Hanretty, Klosterman, Krivarchka, Royse, Tweed and Vein. Those voting nay: none. Absent and not voting: Walter. Motion carried. UPCOMING EVENTS Chairman Royse reviewed the list of upcoming meetings and events that the committee may wish to attend.
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OTHER BUSINESS There being no other business to come before the committee, the meeting adjourned at 3 p.m.
(SEAL) Ken Royse, Chairman Duane DeKrey, Secretary
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Annex I 17-102
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GDU Municipal, Red River
General Operations & Rural, and Valley Water Irrigation
Fund Maintenance Industrial Supply Fund Total
Fund Fund Project
Beginning Bank Balance January 1, 2017 $4,629,501 $172,866 $3,858 $1,027,475 $144,965 $5,978,665
REVENUES:
Net Change in Assets $97,126 ($5,482) $0 $0 ($40,031) $51,613
TOTAL ALL FUNDS $27,411,599 $3,905,000 $31,316,599
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Annex III 17-118
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Annex IV 17-119
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Annex V 17-120
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Annex V 17-121
BUREAU OF RECLAMATION: AUGUST 2017
Bureau of Reclamation Activities Garrison Diversion Executive Committee Meeting September 7, 2017
Municipal, Rural, and Industrial Program Rural Water Budgets:
State Municipal Rural and Industrial Program
NAWS
The U.S. District Court in Washington, D.C. issued a decision on August 10, 2017 resolving
the lawsuit filed by Manitoba and Missouri regarding the NAWS project. The decision
found in favor of the Federal Government’s motion for summary judgement and lifted the
injunction on construction that has been in place for the last several years. The court ruled
that the State of Missouri’s complaint did not have standing and was therefore dismissed.
The court also found that Reclamation’s NEPA analysis had adequately addressed the issue
of Biota transfer and the project can move forward as planned. Any court appeal must be
filed by October 9, 2017. Reclamation, GDCD and the State Water Commission have
formed a design team to oversee the design of the Biota WTP which will be located near
Max, ND. Reclamation will provide continual oversight of the environmental commitments
made in the FSEIS released in 2015.
Enacted FY 2017
Requested FY 2018
GDU 7.4 9.6 State
Tribe
Lewis &Clark 2.775 3.65 Fort Peck 4.625 6.0 Rocky Boys 3.7 4.85 E NM 1.0 1.875 Additional Funding 46.5 Total 66.0 25.975
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Annex VI 17-122
BUREAU OF RECLAMATION: AUGUST 2017
Central North Dakota Water Supply Environmental Assessment Reclamation has prepared an environmental assessment (EA) for water and power contracts
for the Central ND Water Supply. The draft EA was released public comment on August 17,
2017, with comment period ending September 22, 2017. Garrison Diversion requested a
water service contract and project pumping power to withdraw up to 20 cubic feet per second
of water from the McClusky Canal, at Mile Marker 42, to serve Burleigh, McLean, Sheridan,
Kidder, Wells, Foster, and Stutsman counties, North Dakota. Reclamation will use this EA to
evaluate the environmental impacts associated with the issuance of a water service contract
and power contract; and to allow Garrison Diversion to construct an intake, wet well, pump
station, up to 36-inch pipeline, and electric facilities on the McClusky Canal right-of-way.
South Central Regional Water District Contract 2015-1, North Logan and Kidder Country Rural Distribution Project - This project
was awarded to Swanberg Construction Inc., of Valley City, North Dakota, in the amount
of $8,945,685.50 This work generally consists of furnishing and installing approximately
207 miles of 10-inch through 1½-inch PVC pipe, 342 service connections and other related
appurtenances. This project is located in Logan and Kidder Counties in North Dakota.
There has been a fair amount of user additions to this project. The project completion date
has now been changed to June 15, 2018 (the date was August 15, 2017) due to the user
additions.
Due to the large number of users added to Contract 2015-1, some of the remaining work on
the northern side of the contract was deleted from the contract, and a new contract
(Contract 2015-1A) was advertised and awarded
Southwest Pipeline Project Contract 1-2A, Supplementary Raw Water Intake - This contract was awarded to James W.
Fowler Company of Dallas, Oregon, in the amount of $12,994,000. The contractor has
completed the installation of the caisson shaft. Tunneling operation for the intake pipeline
began on July 15, 2015. Tunneling operations were halted in early November 2015, due to a
failure within the tunneling section. The plan now to complete this project includes a new
pipe alignment rotated 7 degrees east. The new pipe elevation at the caisson shaft is
proposed to be 12 feet above the elevation of the to-be-abandoned pipe. Reclamation has
prepared a Categorical Exclusion Checklist (CEC) taking into account the new alignment and
project schedule.
The Dickinson Water Treatment Plant Residuals Handling Facility, SWPP Contract 3-2E was
advertised for bids and they were opened on July 20, 2017. The project includes the
construction of a 65 ft. by 80 ft. reinforced concrete and pre-cast concrete building and the
installation of piping, pumping, dewatering equipment, mechanical, electrical and
instrumentation systems for the new Residuals Handling Facility near the Dickinson water
treatment plant. Our concurrence of award letter to Garrison Diversion on this contract is
being prepared.
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Other State Municipal Rural and Industrial Projects DKAO is currently drafting a new Cooperative Agreement with Garrison Diversion This
agreement proposes that funding be added to the agreement between Reclamation and
Garrison Diversion based on the amount Congress allocates for the year. Reviews including
cost/price would then be completed for construction projects after bid tabs were submitted to
Reclamation for review. This process should allow for projects that are being competitively
bid to move forward faster by moving the review to later in the process. A draft agreement
will be transmitted to Garrison Diversion Conservancy District shortly.
Progress is also being made on the environmental compliance required for several proposed
projects. Each project is being evaluated with a Categorical Exclusion Checklist with the
exception of the Cass Rural Water System – Leonard Service Area project which requires an
environmental assessment. Garrison Diversion has contracted with KLJ to prepare this
document. Reclamation reviewed and provided substantive comments on KLJ’s initial
drafts. The Draft EA has not yet been released for public comment.
Indian MR&I Program: Standing Rock MR&I System Bids were opened on Contract 3-7 on September 24, 2015. The low bidder was Northwest
Asphalt, Inc., of Shakopee, Minnesota, in the amount of $2,694,679.37. The project included
the installation of approximately 9.6 miles of 18-inch diameter PVC Pipe and related
appurtenances. All construction activities have been completed. The Contractor needs to
submit final payment so this project can be closed.
Bids were opened on Contract 3-8 on July 14, 2016. The low bidder was Wager
Construction, Inc., of International Falls, Minnesota, in the amount of $4,361,957.03. The
project includes the installation of approximately 12.1 miles of 18-inch diameter PVC Pipe
and related appurtenances. All pipeline construction activities have been completed. The
contractor needs to perform some road re-construction work on the Fort Yates causeway
road. The contractor also needs to finish some SCADA work. Once this work is completed,
the Fort Yates water treatment plant will be shut down and all water for the reservation rural
water system will be produced at the Standing Rock water treatment plant located south of
Kenel, South Dakota. A valve turning ceremony was held on August 24, 2017 to recognize
the delivery of water to the northern part of the reservation from the new water treatment
plant.
Spirit Lake MR&I System
Construction is underway for Contract 7-16A - Wood Lake Service Area, the project consists
of two areas located southwest of Tokio and includes the installation of approximately 7.8
miles of 6-inch to 1½-inch PVC pipe, 24 services, road crossings, connections to existing
pipelines and other related appurtenances. The contract was awarded to the low bidder;
Abbott, Arne, Schwindt, Inc. of Moorhead, MN in the amount of $890,848.11.
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Construction is also underway for the Highway 57/281 extension project. The lowest bidder
was Abbott, Arne, Schwindt, Inc. of Moorhead, MN, construction is nearly complete and
contract will be closed out following final clean-up.
Pre-design and rights-of-way acquisition also continues on several other projects.
Fort Berthold Rural Water System The contract for the Twin Buttes Area 2 project was awarded to AH Inc. of Killdeer, ND.
Abbot Arne and Schwindt was hired as a subcontractor and started work in July.
In August 2017 the Tribe announced the invitation for construction bids for the new 600 gpm
water treatment plant (WTP), located near Twin Buttes, and a 12-inch raw water pipe line
from the intake to the new WTP. The membrane and pre-treatment systems were separately
bid and awarded to Wigens and MRI, respectively.
Reclamation, IHS, the Corps of Engineers, TAT Public Works, and FBRW are collaborating
to complete shoreline protection work at the Twin Buttes and White Shield Intakes. The
intakes are at risk due to erosion caused by fluctuating reservoir levels during and following
the flood in 2011. The rock rip rap delivery contractor started hauling in July and completed
deliveries in August 2017.
Turtle Mountain Rural Water System Turtle Mountain has begun expansion of the Rolette well field to a total of 2400 gpm with
the addition of seven new groundwater wells, matching the recently expanded capacity of the
water treatment plant. The project was awarded to Meyer Contracting, Inc. on September
2015, in the amount of $1,253,766.85. This project is substantially complete.
Bids were opened on the Reservoir B project on August 25, 2015, with the low bid being
awarded to Landmark at an amount of $2,468,000. IHS, USDA, and Reclamation are
providing the funding for this project with completion expected by the end of FY 2017. Work
to coat the tank began and was completed through summer. The project is mostly complete
with a number of finishing items remaining.
Trenton Indian Service Area The Trenton Indian Service Area is working with IHS and Reclamation on the design of a
booster station to replace and upsize an existing station to upsize the pumps and serve the
expanded service area.
Principal Supply Works
McClusky and New Rockford Canals Reclamation’s Regional Office executed an agreement modification on August 10 to obligate
funding in the amount of $3,349,564.83 for 2017 routine O&M activities on GDU facilities.
This agreement expires at the end of the calendar year, so a new five year agreement will
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need to be executed. Garrison Diversion needs to submit a 5-year scope of work and budget
for this new agreement.
Reclamation’s Regional and Denver offices will be reviewing Garrison Diversion’s scope of
work and budget for construction activities on the McClusky Slide Repair Project. They will
also complete a cost price analysis on the budget and draft a new agreement to present to
Garrison Diversion for concurrence and signature. We anticipate having a new agreement in
place later this fall.
Irrigation Turtle Lake and McClusky Canal Irrigation Areas Garrison Diversion requested two modifications to Water Service Contract No. 129E620001
in 2017, adding 591.9 acres. The total acres irrigated under the water service is about 5,382
acres and a total irrigation from the McClusky Canal to about 5,760 acres.
Standing Rock Irrigation Project The Tribe is focusing on using the construction funds to rehabilitate their existing irrigation
rather than expand the acreage. The Tribe rehabilitated their Eagle Unit pumping plant near
Wakpala, South Dakota in 2016 and rehabilitated and relocated the center pivots in 2017 to
increase the irrigated acreage of the Eagle Unit to about 1000 acres.
Oakes Irrigation Reclamation executed an annual water service contract with Dickey-Sargent Irrigation
District to irrigate 4,376.8 acres in the Oakes Test Area for 2017. Reclamation coordinated
with Sand Lake National Wildlife Refuge and South Dakota Department of Environment and
Natural Resources to allow for surplus James River flows for the irrigation water supply in
the Test Area this year.
Recreation Development
Garrison Diversion and Reclamation met this winter and reviewed existing SOP for O&M of
the Chain of Lakes recreation area. The Sewer permit for campground host site has been
obtained. The site will be at East Park Lake. The tank, pipe, and pump need to be purchased
yet. Plan to get site leveled and septic system installed this year.
North Dakota Natural Resources Trust
A new cooperative agreement has been issued to continue funding the trust as required in in
DWRA (5% of RRV and State MR&I funding). The new agreement took effect August 4,
2016 and expires December 31, 2020. FY17 obligation modification 001 was $469,750.
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Wildlife Program Lonetree GDCD and Reclamation looked at a dike that is impeding the natural flow of water and
backing water on private lands, plans are to have GDCD remove some of the dike this fall.
Lonetree was again able to use prescribed fire for grassland management and has been
expanding its use of grazing since three portable stock tanks and pumps were purchased. Audubon This years Audubon Dike inspection revealed that most dikes need some rip rap
replacement and that the rock dikes on the east side of the lake need some major repairs.
GDCD was not able to collect rock last year due to significant snow. Rock will try to be
collected this year for future repairs to the dikes.
Arrowwood
GDCD did a great job repainting the radial gate at Arrowwood this summer. One of the
pulsators in the fish barrier failed again and was damaged in shipping and will have to be
repaired or replaced. Scattered Tracts The DIRT tour was a success. Three state and federal land managers gave presentations on
their struggles and achievements with land management on the GDU tracts.
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RRVWSP Work Plan Update August 15, 2017
Goal Spring 2016 Completed Conceptual Design and Cost Estimate Summer 2017 Complete Preliminary Design and Cost Estimate for pipeline and pump
station(s) 2017 - 2018 Complete Phased Final Design and Cost Estimates 2019 - 2027 Phased Bidding and Construction Total draft budget to complete Conceptual, Preliminary and Final designs is $66 million. The ND legislature appropriated $12.359 million for the RRVWSP for the 2015-2017 biennium. The conceptual design phase has been completed; therefore, no further updates will be included in this report. The ND legislature appropriated $30 million for the RRVWSP for the 2017-2019 biennium. Preliminary Design The conceptual design is complete and was released in September 2016. Preliminary design is underway, and it is estimated to cost $10 million to complete the preliminary design on the entire project. Moving forward with limited funds, it is cost effective to start project phasing. The Implementation Plan will provide a road map to move forward with items that have to be completed first, which include permit phasing, design phasing, and construction phasing. 1) Pipeline alignment McClusky to the split – This pipeline segment from the McClusky Canal traversing east to the split is required for all options under the Implementation Plan. This segment, therefore, has the highest priority of all segments. Preliminary design items include field wetland boundaries, determining trenchless construction boundaries, utility identification, location of valves and blowoffs, and horizontal and vertical layout of pipeline. Estimated cost is $2,800,000.
Status – Additional land access agreements are required due to rerouting in some areas. Field services are being coordinated and scheduled with landowners and field crews. Approximately 85% complete. The first draft of the pipe profile has been completed. Air and vacuum protection, manways and blowoffs have been placed.
2) Missouri River Conventional Intake/COE Permit – The Implementation Plan identified using a conventional intake near Washburn as a viable option for the RRVWSP. Conventional intake plans and drawings will be generated and submitted to the COE for approval. Work includes preliminary design of the intake and pump station, survey, river bathymetric survey, environmental and geotechnical information, and permit application. Estimated cost is $1,000,000.
Status – Field work is complete, and draft intake drawings have been prepared for submittal to the USCOE. The intake application was received by the USCOE March 13, 2017. A preconstruction notification meeting was held May 3. The USCOE letter received July 19, 2017, stated Section 408 is not applicable. USCOE letter received July 31 requested a Biological Assessment associated with the intake be completed.
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3) Pipeline alignment Washburn to McClusky – This pipeline segment from Washburn to the McClusky Canal is required for all Missouri River intake options. This segment, therefore, has a high priority. Preliminary design items include field wetland boundaries, determining trenchless construction boundaries, utility identification, location of valves and blowoffs, and horizontal and vertical layout of pipeline. Estimated cost is $594,551.
Status – Additional land access agreements are required due to rerouting in some areas. Field services are being coordinated and scheduled with landowners and field crews. Field work is approximately 85% complete. The first draft of the pipe profile has been completed. Air and vacuum protection, manways and blowoffs have been placed.
4) Pipeline alignment split to Baldhill Creek – This pipeline segment from the split to Baldhill Creek is required for all Red River Valley delivery options under the Implementation Plan. This segment, therefore, has a high priority. Preliminary design items include field wetland boundaries, determining trenchless construction boundaries, utility identification, location of valves and blowoffs, and horizontal and vertical layout of pipeline. Estimated cost is $574,783.
Status – Additional land access agreements are required due to rerouting in some areas. Field services are being coordinated and scheduled with landowners and field crews. Field work is approximately 85% complete. The first draft of the pipe profile has been completed. Air and vacuum protection, manways and blowoffs have been placed.
5) Workflow Manager – The overall objective of this task is to provide a robust Geographical Information System (GIS) that is a single source for all spatially related data with anytime access by team members, GDCD, and other stakeholders. The GIS will contain parcels, rights-of-way, survey data, access agreements, landowner information, easements, and other pertinent data. Estimated cost is $150,000.
Status – All software has been purchased. Three training classes on the software have been held. Data continues to be uploaded to the site. The site was activated September 9, 2016.
6) Main Pumping Station, Pre-Treatment, Break Tank, Control Valve Structure, Hydraulics
and Transient – Preliminary Engineering – The RRVWSP conceptual design identified a number of alternatives for delivering Missouri River water to eastern and central North Dakota. Alternatives included various water sources, river intake facilities, pumping stations, water treatment plant locations, conveyance pipeline, and discharge locations. In general, work associated with this task order includes preliminary engineering design for the associated project elements identified below; site selection; optimization of the conceptual level design for the hydraulics and preliminary transient analysis; coordination of work associated with field services; and update opinion of probable construction costs for the project elements: Main pumping station, Pre-treatment, Break tank, and RRV control valve structure. The following assumptions were made: project capacity flow rate 165 cfs, water treatment plant location is Washburn, and discharge location is Baldhill Creek. Estimated cost is $997,267.
Status – Preliminary site selection for pre-sedimentation basin, water treatment plant, main pump station, hydraulic break tank, and control valve structure is nearly complete. Hydraulic analysis and facility layouts are complete.
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7) Aerial Photography and LIDAR Services – To facilitate preliminary design, base mapping in the form of digital ortho-photographs, surface model, and plan features is needed for the pipeline corridor, approximately 162 miles in length. The most efficient method by which to obtain this large amount of data is through aerial photography and light imaging, detection, and ranging (LiDAR), supplemented by ground surveys. Estimated cost is $259,984.
Status – The pipeline corridor has been flown, and data has been processed. Aerial photography and LIDAR products are being used for preliminary design.
8) StateMod Water Supply Model – GDCD has recently updated user demands and has obtained preliminary nominations from 35 cities and rural water systems across central and eastern North Dakota totaling 159.24 cfs. With these updated demands, an updated design basis is needed to support the sizing of the RRVWSP pipeline. The Bureau of Reclamation (BOR) used the StateMod water supply model to support the original RRVWSP during the EIS. The StateMod model is complex, using hundreds of diversions across eastern ND and western MN with different withdrawal points and water right priorities. This task order will develop design basis to support the RRVWSP pipeline sizing, review existing StateMod files, regenerate a current understanding of how the model was constructed, and run the model so that the 2008 FEIS results can be duplicated. Estimated cost is $103,100.
Status – StateMod files from BOR have been received. The model is running, and the original 2010 preferred alternative is being regenerated for calibration. A workshop was held May 26 to review model operation, assumptions and future recommendations.
9) Pipeline Extensions – To date, the layout and estimated cost of transmission pipelines to provide water to the users without existing river access has not been developed. The purpose of this Task Order is to develop a conceptual plan and associated estimated costs for these users to access the Project. The plan is expected to include turnouts on the core pipeline for future connections, the extension of the core pipeline with smaller diameter pipelines into the additional service areas, and additional pump stations to convey the flow. Estimated cost is $627,333.
Status – The first round of pipeline extension routes has been generated. User needs are being compared with pipeline sizing for each route. Coordination meetings are taking place with systems for review.
10) Discharge Design – This task order is for a permit level design for the discharge structure, including energy dissipation structure to reduce the energy in water as it exits the pipeline near the receiving water body and the concrete apron to convey the water into the receiving water body. Estimated cost is $300,000. Status – Potential Sheyenne River discharge sites were reviewed at the recommendation of the LAWA Technical Advisory Committee. A site has been selected, and field data is being processed. ND Department of Health has indicated they will most likely require a ND Pollution Discharge Elimination System permit for the project. Preliminary work started on what the water treatment plant would be to achieve the permit. 11) Pipeline Amendment #1 - Preliminary design amendment #1 was required because of alignment changes: changing the discharge site from Baldhill Creek to the Sheyenne River, moving portions of the pipeline closer to roadways and section lines, and avoiding FWS easement boundaries. Amendment work will include field wetland boundaries, determining
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trenchless construction boundaries, utility identification, location of valves and blowoffs, and horizontal and vertical layout of pipeline. Estimated cost is $920,648. 12) Discharge Amendment #1 - This task order amendment is to include new work required to obtain a North Dakota Pollutant Discharge Elimination System (NDPDES) permit to discharge water to the Sheyenne River, including coordination with the NDDOH. Estimated cost is $317,000.
13) StateMod Amendment #1 – This amendment will include modifying the original model data, return flows and data input files, as well as run the new scenarios. Modifications were needed to run the model because of the limited documentation from the Bureau of Reclamation. Estimated cost is $111,736.
Final Design The preliminary design is almost complete and should be released in September 2017. Moving forward with limited funds, it is cost effective to start project phasing. Priority items to move forward first with final design and construction are discharge structure, trenchless crossings and portions of the intake. 1) Pipeline segment 28 miles –This task order will begin final design on a portion of the RRVWSP, and this task order is the first of several pipeline design task orders that will be executed to complete the project. Given the current level of state and local funding allocated for the project’s design and construction, the length of the initial segment selected for final design and preparation of construction contract documents is approximately 28 miles. The general location of the 28-mile pipeline segment is in Foster and Wells Counties. The alignment and limits of the pipeline being designed under this task order are identified on the RRVWSP route overview map. Estimated cost is $3,840,000.
2) Geotechnical – This task order will allow engineers to drill supplemental borings along the Preliminary Design Report (PDR) pipeline alignment and discharge site and to complete laboratory testing of soil samples collected. These supplemental borings are necessary to characterize subsurface soil conditions not covered by the 2008 investigation. Relevant existing soils data from the 2008 investigation will be used to the maximum extent practical to support activities. Estimated cost is $544,000. Financial 1) Financial Modeling/Cost Allocation – Financial costs to the local users of the RRVWSP under various funding methods, project implementation scenarios, and cost-share scenarios will need to be evaluated. Financing strategies will be generated from these scenarios. The task order will assist GDCD in this effort. Estimated cost is $363,800.
Status – The cost allocation model was refined to include a tiered allocation structure, which considers how project users will benefit from the project by assessing both water supply needs, as well as access to project water. Initial evaluations of project financing mechanisms and local debt options are taking place. In addition to a detailed review and incorporation of project capital costs into the overall financial planning effort, costs
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associated with continued project operations, maintenance, and renewal for project long-term and recurring replacement assets are being incorporated.
2) Municipal Advisor – Ernst & Young Infrastructure Advisors (EYIA) was selected through an RFP process to provide municipal advisory services for the RRVWSP. In addition, Springsted will be retained on an as-needed basis for the issuance of bonds and related efforts. These firms have a fiduciary responsibility to GDCD. Estimated cost is $374,835.
Status – EYIA is refining a financial model using capital spend rates based on different financing scenarios. Currently, market risks are being calculated. A request for information is being developed to contact various large project contractors to gain market perspectives. EYIA’s work is jointly occurring and being incorporated in modeling being completed by AE2S and Black & Veatch. The models will be reviewed by the LAWA Financial Advisory Committee.
