GARTH WEAVERGARTH WEAVER

JOINT CAPTAIN OF YACHTSJOINT CAPTAIN OF YACHTS

Reasons for producing the Plan Where the Club is today Where the Club wants to be in 5-10 years Key areas for development Funding Plans Potential risks Conclusions Questions & Answers

HRSC is now a significant Institution Nearly 1300 members Annual Income £160,000 pa & Expenditure of £115,000 pa

A Development Plan should help the long-term sustainability of the Club :-Recommended by the RYA which offers guidanceIdentify Members aims and aspirationsRespond proactively to increasing pressures and changesRecognise the Club is a substantial space used by large numbersHelp guide the Committee’s Stewardship of a precious resourceRecognise the current status and the history of the clubDemonstrate a professional approach to help obtain Grant FundingCo-ordinate investment over say next 5 years and beyondShow commitment to the local community

RYA Guidance Where Are We Now? Where Do We Want To Be? How Do We Get There? Similar Clubs are doing the same around the

country

Professionally Facilitated Workshop Committee Workshop in Jan 2010 Ensure proper strategic planning model was used

Membership Questionnaire Aim was to be inclusive as possible Wanted to obtain Members’ views from the start Generate a good debate about the future

Undertook SWOT Analysis STRENGTHS

Friendly atmosphere Fantastic location Good access to the river Superb sailing waters Good value Wide range of activities / facilities Attractive club house Strong Committee

WEAKNESSES Limited space for dinghies Limited number of moorings Limited size of car park Overcrowding of club house during peak

periods – H & S implications Reliant on too few volunteers Need to improve IT use and website Need to improve systems and processes Strengthen commercial & financial expertise No asset management plan

OPPORTUNITIES Develop junior sailing programme Promote dinghy / yacht racing for juniors Develop more RYA training programmes Increase shore based talks Introduce better financial management Invest in IT systems, website, use of e-mail Improve club house facilities Increase size of car park Increase dinghy park capacity Increase pontoon finger berths

THREATS Boats and members moving to Falmouth Maintenance costs of dinghy fleet Limited pool of volunteers Increasing H & S regulation Drop in numbers of Yachts racing Huge Membership for current facilities Car parking capacity Change in Stewards Recession and drop in Membership numbers Right skills/expertise to move the Club forward

Members views sought through Questionnaire Split into 6 sections covering:-

General Information Dinghy Sailing Cruising Yacht Racing Social Activities Club House Facilities

Series of questions with scoring from 1 to 5 Some very useful and thought provoking feedback

has been received Publication of the Plan has received significant

comment

In response to 3 most important reasons for being a Member the following were popular:- Good sailing Good launching facilities and pontoon provision Good access to the River Family friendly Club Range of facilities and socialising

Vision for the future A successful family friendly sailing Club with excellent facilities Healthy membership, lots of water based activities with good

food and socialising Building on facilities whilst keeping the Club’s primary objective Remaining a Sailing Club not a Yacht Club Larger car park, more space, better for children larger changing

facilities More sustainable energy options and less environmental impact

Dinghy Sailing 68% agreed the dinghy park should be enlarged 62% agreed their should be more race training 57% agreed junior sailing should be promoted

Cruising 60% agreed there should be more shored based talks 55% agreed the number of pontoon berths should be

increased 42% were undecided about whether more cruising events

should be organised 65% disagreed that pontoon fees should be increased

Yacht Racing 53% were undecided about whether there should be more

yacht racing 80% agreed juniors should be encouraged to race

Social Activities 68% disagreed that the Club should be hired out to non

members 75% disagreed that a social membership should be

introduced 89% agreed social activities were about right

Club House Facilities 80% agreed the club house needed updating 64% agreed the amount of car parking should be increased 73% agreed the size of the balcony should be increased 60% disagreed that increased subs would be a good way to

finance improvements, whereas 40% agreed

HRSC is a family friendly Club that welcomes members from every walk of life and it is paramount that the current successful and unique mix is maintained and the founding objective from 1948 ‘To encourage sailing, racing, cruising and generally messing about in boats, in a seamanlike manner’ remains as relevant today as it did when the Club was first founded with a membership of only 300.

Junior Sailing – overall aim to continue offering sailing courses for Members’ children and to help them attain RYA qualifications

Key Areas for Development- continue programme of RYA accredited courses

- encourage more juniors to take part in racing- make best use of RS Fevas and hold an Junior Open Event- improve the junior dinghy fleet- introduce a Junior Cadetship- provide opportunities for Juniors to crew on keel boats- better area for juniors to enjoy

Dinghies – overall aim to continue to offer a broad range of activities for adult sailing, juniors, racers and recreational sailing

Key Areas for Development

- continue providing club boats for adults learning to sail

- increase the capacity of the dinghy park- develop a programme of race training- improve the size and quality of the

changing facilities- make better use of dinghy fleet and rescue boats

including occasional hire for RYA courses

Yachts – overall aim to encourage more yachts and gaffers to race, including strengthening ties with Falmouth Clubs

Key Areas for Development

- Continue to provide mid week racing for yachts and gaffers-Continue to provide good pontoon facilities-Encourage more juniors to race-Continue to run the Annual L A’berwrac’h Race-Continue to support POFSA and COGs-Support the development of a One Design Class

Processes & Systems – aim to continue to upgrade systems and processes and to make the club administration more efficient and to become more professional in the management of resources

Key Areas for Development

- Draw-up a 4 year cash flow budget- Take advantage of sponsorship and grant funding opportunities- Make better use of electronic communications- Consider introducing an Electronic Purchasing & Ordering System- Update office IT systems, introduce WiFi and install a webcam

Club House – facilities under considerable pressure from continued popularity and increased membership of nearly 1300 compared to 300 when the club was built

Opportunity to modernise, increase capacity, address shortcomings and improve the range of facilities

- Enlarge the changing facilities - Improve wash room facilities- Provide disabled toilet / shower room- Increase the size of the Club House with multi-purpose space,

providing more room for juniors / training / popular events- Improve the bar capacity and overcome walking down the middle

of the dining area- Increase the size of the car park- Increase the size of the balcony- Relocate the office and provide space to sell merchandise- Install Solar PV to protect against fossil fuel price increases

Plans are merely concept design at this stage Produced to share ideas with Members and solicit feedback Considerable feedback has been received, thank you Key elements are:-

to provide more ground floor flexible multi-use space to provide larger changing facilities to upgrade the wash rooms and provide a disabled facilities to relocate the office to the club entrance to increase the size of the balcony, possibly incorporating glass

screening in 5 years plus Remodel the bar area and the entrance to the club

Also aiming to increase the size of the dinghy park and car park Provides additional 120sqm from an under utilised area without

impacting on car parking Next stage would be to test acceptability with Planning Officer

Plans are still at an early stage so figures are estimates

Club House Improvements £200K construction costs for extension, balcony and

remodelling £25K design fees and £20K contingency

Junior Dinghy Fleet £20K for Toppers and Fevas £14K replacement RIB and engine

Dinghy Park Extension £30K

£50K to be defined but likely uses include car park extension, improved launching ramp, installation of solar PV

4 YEAR CASH FLOW BUDGET

YEAR to SEP 2011

YEAR to SEP 2012 YEAR to SEP 2013 YEAR to SEP 2014

Normal Revenue 156,516 172,489 179,132 185,769

Extra Revenue

Finger Berths Advance 30,000

Subs Increase 9,810 4,250 4,250 4,250

Mooring & Pontoon 5,863 2,090 2,090 2,090

Other – sponsorship, race fees, honesty box, shop

5,500 5,500 5,500 5,500

Grant Funding 20,000

Total Income 207,689 204,329 190,972 197,609

Expenditure

Overheads 109,000 112,000 115,000 118,000

Architect & QS fees 25,000 5,000

Construction Costs 4,000 200,000

Construction Contingency

20,000

Dinghies, RIB, Dinghy Park

64,000

Other Capital Costs 50,000

Total Expenditure 138,000 337,000 179,000 168,000

Net Cash Flow 69,689 (132,671) 11,972 29,609

Bank Balance – B Fwd £65,000

134,689 2,018 13,990 43,599

B Fwd 1 Oct 2010 – £50,000

Scottish Widows 50,000 50,000 50,000 50,000

Total Cash 184,689 52,018 63,990 93,599

Club Single Membership

Joint Membership

Junior Membership

Entrance Fee 

SailingDinghy

Helford River Sailing Club 2011

£105 £160 £12.50 £105 single£160 joint

£90/£60

Royal Cornwall Yacht Club 2011

£230 £385 £27 £150 single£240 joint

 

St Mawes Sailing Club 2011

£65 £95 £30 £20 both  

Royal Fowey Yacht Club 2011

£242 £340 Included in joint

£242 single£340 joint

 

Salcombe Yacht Club 2011

£125 £210 

Included in joint

£100 single£125 joint

 

Saltash Sailing Club 2011

£110 £165 Included in joint

£10 single£10 joint

£85

Mounts Bay Sailing Club 2009

£49 £81 £18 £20 both  

Restronguet Sailing Club 2011

£69 £101 £21 £38 both £81/£60£216 wind sport

Royal Dart Yacht Club 2011

£190 £285 Included in joint

£100 both  

Club Single Membership

Joint Membership

Junior Membership

Entrance Fee 

SailingDinghy

Helford River Sailing Club 2011

£105 £160 £12.50 £105 single£160 joint

£90/£60

Royal Cornwall Yacht Club 2011

£230 £385 £27 £150 single£240 joint

 

St Mawes Sailing Club 2011

£65 £95 £30 £20 both  

Royal Fowey Yacht Club 2011

£242 £340 Included in joint £242 single£340 joint

 

Salcombe Yacht Club 2011

£125 £210 

Included in joint £100 single£125 joint

 

Saltash Sailing Club 2011

£110 £165 Included in joint £10 single£10 joint

£85

Mounts Bay Sailing Club 2009

£49 £81 £18 £20 both  

Restronguet Sailing Club 2011

£69 £101 £21 £38 both £81/£60£216 wind sport

Royal Dart Yacht Club 2011

£190 £285 Included in joint £100 both  

Reduced Membership – 2011 renewal was good, only 1.5% resigned, plus new Members joining each month

Advance Pontoon Payments fail – not yet known Capital Grant – discussions with RYA and Cornwall Council

Sport England, Lottery, RYA, most likely Capital Cost Increases – may need to plan to the budget or

complete over a longer period of time General Overheads Increase – may need to complete over a

longer period or possible short term loan Unforeseen Expenditure – may need to complete over a longer

period of time Inflation – 3% assumed 6 months ago. Probably need to revise

upwards to 5% but this only adds £2000 pa to overheads Failure to obtain Planning Permission – may need to reconsider

proposals Decision rests with Membership to Vote

The Development Plan should help to guide Committees over the next 5 years and beyond

Enable the Club to continue to thrive as a family friendly Sailing Club with its strong founding principles

The plan seeks to cover all aspects of the Club and not just to modernise the Club House

The continued popularity presents challenges in terms of the size and range of facilities on offer

The Club House proposals do represent a considerable financial investment but are still at concept stage

A funding plan has been developed which should enable the objectives to be achieved without putting the Club into debt, whilst retaining a cash reserve

It is not proposed to burden the Membership with debt and decisions would be taken when they can be afforded

Therefore the plan needs to remain flexible and is likely change, including perhaps doing things over a longer period of time